CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Dan Clermont, Chair Members Present: Michael Halflants, Vice Chair Members Damien Blumetti, Kathy Kelley Ohlrich, Terrill Salem Planning Board Members Absent: City Staff Present: Mike Connolly, Deputy City Attorney Myra Schwarz, General Manger, Development Services Alison Christie, AICP, Development Review Chief Planner Amy Pintus, Development Review Planner Miles Larsen, Manager, Public Broadcasting John Nopper, Coordinator, Public Broadcasting Angela McLeod, Administrative Assistant, Development Services 1:51:37 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Chair Clermont called the meeting to order. General Manager Schwarz [acting as the Planning Board's Secretary] called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO THE ORDER OF THE DAY There were no changes to the Order of the Day. IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge of Conduct Secretary Schwarz read the Pledge of Conduct. Attorney Connolly administered the oath to those wishing to speak at today's meeting. Attorney Connolly recommended time limits for the presentations that will follow. Attorney Connolly requested the PB members disclose any ex-parte communications. PB Member Ohlrich and PB Chair Clermont stated they had done site visits. There were no other ex-parte communications. Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of1 10 Attorney Connolly called upon those who had requested Affected Person status. Mr. Philip Dasher was present and therefore granted Affected Person status. Attorney Connolly disclosed that his son works for an Engineering company associated with this development. 1:57:32 P.M. B. Legislative Public Hearings 1. Quay Sarasota Blocks 7 & 8 (555 Quay Commons) [Continued From 5/10/23]: Site Plan Application No. 22-SP-29 and Minor Conditional Use Application No. 23-MCU-05 are a request for Site Plan and Minor Conditional Use approval to construct seventy-eight condominium units on Blocks 7 & 8 of the Quay Sarasota site with a ground-level parking structure and an +9,100 square foot private fitness club: for recreationalactivity. The +1.70-acre subject site with a current street address of 555 Quay Commons is zoned Downtown Bayfront and has a Future Land Use Classification of Downtown Bayfront and is a part of the larger +14.69-acre Quay Sarasota General Development Plan. Access is proposed from Quay Commons. (Alison Christie, AICP, Development Review Chief Planner) Applicant Presentation: Mr. Travis Fledderman, Civil Engineer; Ms. Pinar Harris, Architect; Mr. John Harper and Mr. Bob Vail, representing the property owners; and Ms. Brenda Patten, Attorney appeared. Attorney Patten reviewed the revisions made to the project since the 5/10/23 PB public hearing and the process moving forward. Mr. Fledderman described the project; discussed the issues that were raised at the 5/10/23 PB public hearing; and described the revisions in detail. 2:17:22 P.M. The applicants responded to PB Vice Chair Halflants questions relating to the trash enclosure area; enhancements to the public walkway system; and the limited space between the Belle Haven site and the access ramp for this project. 2:27:53 P.M. The applicants responded to PB Member Salem's questions regarding the distance between the access ramp for this project and the windows on the first floor of the Belle Haven; accessing the project site from the alley; and the capacity of the trash collection area once the Belle Have is occupied. 2:34:06 P.M. The applicants responded to PB Member Ohlrich's questions regarding the definition of a mini pocket park; the dimensions of the areas between the Belle Have and the sidewalk, the width of the sidewalk, and the sidewalk to the wall of the access ramp; the trash pick-up schedule and vendor; whether consideration had been given to keeping the trash pick-up area on the project site; the purpose of the proposed plaque for the Belle Haven; and other ways to honor the Belle Haven. Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 10 2:45:59 P.M. PB Member Blumetti commended the applicant's efforts to improve the project; and recommended the access ramp wall be a green wall as the ramp goes up. 2:49:08 P.M. The applicants responded to PB Chair Clermont's questions regarding why an access ramp is necessary for this site but not other sites in the Quay Sarasota development; the capacity of the trash collection areal; ADA accessibility to the site from the Belle Haven site; and the pedestrian walkway. 2:57:05 P.M. The applicants responded to additional questions from PB Vice Chair Halflants regarding the height of the access ramp over the pedestrian walkway. Discussion ensued regarding which elevation of the Belle Have contains the most windows and glass. 3:01:24 P.M. Staff. Presentation: Development Review Chief Planner Christie appeared and noted the public hearing was continued from 5/10/23 in order to give the applicants an opportunity to make revisions based on the PB members' concerns; discussed the revisions that have been made; and pointed out if approved, the applicants would be required to submit an application for an amendment to a previous approved application for review by staff and the Development Review Committee (DRC) members for compliance with the Zoning Code and General Development Plan for Quay Sarasota. The PB members had no questions for staff. 3:03:37 P.M. Affected Persons: Mr. Philip Dasher appeared and questioned the use of the term MURT to define the proposed pedestrian walkway; and stated his concerns regarding lighting, traffic, parking, and noise. 3:09:09 P.M. Citizens Input: Mr. Bill Deal appeared and discussed his concerns regarding trash collection; adequate space for moving trucks, etc.; the location of the swimming pool; and the aesthetics of the pedestrian walkway. 3:12:57 P.M. Staff Rebuttal: There was no staff rebuttal. Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 10 3:13:18 P.M. Applicant Rebuttal: Mr. Travis Fledderman, Civil Engineer; Ms. Pinar Harris, Architect; Mr. John Harper and Mr. Bob Vail, representing the property owners; and Ms. Brenda Patten, Attorney appeared. Attorney Patten discussed the pedestrian walkway noting it will comply with the provisions of the MURT Agreement for the Quay Sarasota site but will not be a MURT. Responding to PB Vice Chair Halflants' earlier comments, Mr. Fledderman presented a graphic depicting the elevations of the Belle Haven, and Ms. Harris presented a graphic depicting the height oft the proposed access ramp as it relates to the west elevation of the Belle Haven. 3:16:51 P.M. PB Member Ohlrich pointed out the applicants did not refer to the pedestrian walkway as a MURT in their materials; and asked where moving trucks, etc. would park. The applicants pointed out that area on the site plan. 3:19:39 P.M. PB Member Blumetti asked for the base flood elevation of the Belle Have site. Discussion ensued. 3:22:39 P.M. The applicants responded to PB Chair Clermont': S concerns regarding how the lighting from the development would be prevented from shining into adjacent properties. 3:23:44 P.M. Attorney Patten proposed modifying the applicant's proposed condition number five to add verbiage regarding the addition of a green wall on the north side of the ramp and enhanced landscaping between the Belle Haven and access ramp for the project. 3:25:03 P.M. PB Chair Clermont closed the public hearing. 3:26:05 P.M. PB Member Blumetti made a motion to find that Minor Conditional Use 23-MCU-05 is consistent with Section IV-906 of the Zoning Code and that Site Plan 22-SP-29 is consistent with Section IV- 506 of the Zoning Code and Tree Protection Ordinance and to approve the petitions subject to conditions 1-8 submitted by the applicants and the addition the applicants proposed. PB Chair Clermont seconded the motion. Discussion ensued. The motion passed 4-1 with PB Member Ohlrich voting no. 3:44:43 P.M. The Planning Board Took a Ten-Minute Break Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 10 3:55:06 P.M. 2. Brian D. Jellison Cancer Institute Expansion Phase 3 (1500 & 1540 South Tamiami Trail and 1941 Waldemere Street): Site Plan application No. 22-SP-26 and Major Encroachment Agreement Application No. 22-ENC-01 are a request for Site Plan and Major Encroachment approval to construct Phase 3 of Sarasota Memorial Hospital's Brian D. Jellison Cancer Institute. The proposed development consists of a 120-foot-tall medical office building, a multi-level parking structure, and associated utilities and infrastructure. The +2.8-acre subject site with street addresses of 1500 & 1540 South Tamiami Trail and 1941 Waldemere Street is currently zoned Sarasota Memorial Hospital (SMH) zone district with a Future Land Use Classification of Metropolitan Regional #8. A Major Encroachment Agreement is required to allow for the pedestrian bridge over Waldemere Street. Vehicular access is proposed from Floyd Street and Waldemere Street. (Amy Pintus, Development Review Planner) Applicant Presentation: Attorney Dan Bailey; Ryan Brady, Engineer; Veronique Pryor, Architect; and Mr. Tom Perigo, Director of Architecture and Construction for SMH appeared. Attorney Bailey described the three phases of the Jellison Cancer Center; reviewed the current and proposed uses of the site; and stated the applicants agreed with staff's proposed conditions. Mr. Brady presented an aerial view of the site; discussed the details of the proposed site changes; and presented renderings of the proposed structures. Ms. Pryor discussed the uses ini the proposed structures and access to the site. Mr. Brady discussed parking and Urban Open Space requirements. 4:08:31 P.M. PB Vice Chair Halflants discussed the design of the proposed Medical Center and recommended increased access to exterior views. 4:12:48 P.M. The applicants responded to PB Member Salem's questions regarding the future use of the shell space on the seventh floor. 4:14:33 P.M. The applicants responded to PB Member Ohlrich's questions regarding where parking would be available during the construction of the new parking garage and how many spaces in the various parking garages on the SMH site are reserved. 4:18:11 P.M. Staff Presentation: Development Review Planner Pintus appeared and gave a brief overview of the project; noted a Major Encroachment Agreement is required to construct the pedestrian bridge; stated the project meets the applicable Standards for Review and received DRC sign-off on 4/25/23; and stated staff recommends approval with conditions. Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 10 4:19:51 P.M. Development Review Planner Pintus responded to PB Member Ohlrich's request for additional information regarding potential traffic conflicts at US 41 and Floyd Street; if the recommended stipulations in the traffic study had been incorporated into the project; concerns regarding the peak hour traffic used in the study; and if the off-site transportation improvements identified as necessary were being done. Discussion ensued. 4:24:24: P.M. Citizen Input: Ms. Mary Ciner appeared via Zoom and expressed her conçerns regarding traffic and pedestrian circulation in the SMH vicinity. 4:26:58 P.M. Staff Rebuttal: There was no staff rebuttal. 4:27:07 P.M. Applicant Rebuttal: Attorney Dan Bailey; Ryan Brady, Engineer; Veronique Pryor, Architect; Mr. Tom Perigo, Director of Architecture and Construction for SMH; and Mr. Matthew Crim, Engineer appeared. Attorney Bailey stated the applicants would answer any questions the PB members have. Responding to PB Chair Clermont's questioned regarding how it was determined that ai roundabout was needed, Mr. Crim discussed the rationale for that decision. 4:29:10 P.M. The applicants responded to PB Member Ohlrich's request that they respond to Ms. Ciner's other concerns. 4:31:12 P.M. Responding to PB Chair Clermont's question regarding why SMH is significantly overparked, Attorney Bailey stated they are only overparked by City standards. 4:32:22 P.M. PB Chair Clermont closed the public hearing. PB Member Ohlrich made a to find that Site Plan 22-SP-26 is consistent with the Tree Protection Ordinance and meets the applicable criteria of Section IV-506 of the Zoning Code and to approve the Site Plan subject to the five conditions as listed. PB Member Blumetti seconded the motion. The motion passed 5-0. PB Member Ohlrich made a motion to find that Major Encroachment Agreement 22- ENC-01 meets the applicable criteria of Section VII-1201 of the Zoning Code and to Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 7 of 10 recommend that the City Commission approve the Major Encroachment Agreement. PB: Member Blumetti seconded the motion. The motion passed 5-0. 4:33:48 P.M. 3. Rhodes Avenue Habitat Residences: Rezone Application No. 23-REN-01 is a request for rezone without site plan approval to rezone the 22,108 square foot subject parcel located on the east side of Rhodes Avenue, between Aspinwall Street and 6th Street. The site has a Future Land Use Classification of Single Family-Low Density and is zoned Residential Single Family-2 (RSF-2). The applicant requests to rezone the parcel to the Residential Single Family-4 (RSF-4) zone district. (Amy Pintus, Development Review Planner) Attorney Connolly called upon Ms. Laura Plum that had requested Affected Person status. Ms. Plum was not present and therefore could not be granted Affected Person status. Attorney Connolly administered the oath to those who were not present earlier. Applicant Presentation: Mr. Joel Freedman, Agent for the Applicant and Ms. Renee Snyder, Representing Habitat for Humanity Sarasota, Inc. appeared. Mr. Freedman stated the request is to rezone the site from Residential Single Family-2 (RSF-2) to Residential Single Family-4 (RSF-4) in order to split the lots consistent with the original plat and construct three Habitat for Humanity homes; stated the request is consistent with the Sarasota City Plan; and noted the homes would be owner occupied rather than rentals. Ms. Snyder provided an overview of the Habitat for Humanity Sarasota organization; and pointed out the surrounding homes are Habitat homes. 4:41:04 P.M. PB. Member Salem stated he supports the project and asked if the new homes would be constructed the same as the existing homes. Ms. Snyder stated the new homes would be three-bedroom, two-bath block homes with two-car garages. 4:43:05 P.M. PB Member Blumetti asked if the families that acquire the homes would own the homes outright. Ms. Snyder confirmed that was correct and described the process. Discussion ensued. 4:45:10P.M. PB Vice Chair Halflants asked if Habitat buys back homes if the owner moves. Ms. Snyder confirmed that was correct and described the process. 4:46:04 P.M. Staff Presentation: Development Review Planner Pintus appeared and provided an overview of the proposal; stated the required Community Workshop was held on 7/25/22; said the Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 8 of 10 traffic analysis found the project to be di minimis; stated the project meets the Standards for Review for rezonings; and said staff recommends approval with one condition. 4:47:49 P.M. PB Chair Clermont asked why a traffic analysis was required. Development Review Chief Planner Christie appeared and stated the requirement is based on the project type. 4:49:49 P.M. PB Member Ohlrich made a motion to find Rezone 23-REN-01 consistent with Section IV-1106 of the Zoning Code and recommend to the City Commission approval of the petition subject to the one condition. PB Member Blumetti seconded the motion. PB Member Ohlrich stated the staff report was well done and said she honored the mission and activities of Habitat for Humanity. The motion passed 5-0. 4:51:00 P.M. 4. 41st Street Habitat Residences: Rezone Application No. 23-REN-02 is a request for rezone without site plan approval to rezone the 11,252 square foot subject parcel located on the southwest quadrant of the intersection of 41st Street and Old Bradenton Road. The sitehas a Future Land Use Classification of Single Family-Low Density and is zoned Residential Single Family-3 (RSF-3). The applicant requests to rezone the parcel to the Residential Single Family-4 (RSF-4) zone district. (Alison Christie, AICP, Development Review Chief Planner) Attorney Connolly called upon Homer McKahan; Patricia A Koczera; Heather & Alajandro Vasquez; and Dodie Phillips who had applied for Affected Person status. None were present and therefore were not granted Affected Person status. Applicant Presentation: Mr. Joel Freedman, Agent for the Applicant and Ms. Renee Snyder, Representing Habitat for Humanity Sarasota, Inc. appeared. Mr. Freedman stated the request is to rezone the site from Residential Single Family-3 (RSF-3) to Residential Single Family-4 (RSF-4) in order to split the lots consistent with the original plat; noted the parcels would be oriented north and south versus east and west sO that access would not be taken off of Old Bradenton Road; discussed the history of the parcel; and said the intent is to construct two Habitat for Humanity homes. 4:57:08 P.M. PB Vice Chair Halflants asked if Habitat for Humanity only constructed single family homes using the same floor plan. Ms. Snyder stated they only construct single family homes at this time; and said they provide a variety of floor plans. Discussion ensued. 4:59:22 P.M. Staff Presentation: Development Review Chief Planner Christie appeared and stated the proposed rezone would allow for the construction of two single family homes; noted the required Community Workshop was held on 9/14/22; said the traffic review found the project Minutes of the Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 9 of 10 to be di minimis; stated the proposal complies with the Standards of Review for rezonings; and stated staff recommends approval with one condition. PB members had no questions. 5:01:02 P.M. PB Chair Clermont closed the public. hearing. PB Member Blumetti made a motion to find Rezone 23-REN-02 consistent with Section IV-1106 of the Zoning Code and recommend approval of the Rezone to the City Commission, subject to the condition proposed by staff. PB Member Ohlrich seconded the motion. The motion passed 5-0. 5:02:04 P.M. V. CITIZEN's INPUT NOTICE TO THE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5- minute time limit.) There was no citizen' s input. 5:02:11 P.M. VI. APPROVAL OF MINUTES 1. May 10, 2023 PB Member Ohlrich made a motion to approve the minutes as submitted. PB Member Salem requested paragraph five on page three be amended to read "Mr. Driggers stated he does not rent to Section 8 tenants noting he does not like to deal with government." PB Member Ohlrich made a motion to approve the minutes as corrected. PB Member Blumetti seconded the motion. The motion passed 5-0. 2. May 16, 2023 (Special Meeting) PB Member Ohlrich made a motion to approve the minutes as submitted. PB Member Blumetti seconded the motion. The passed 5-0. 5:03:50 P.M. VII. PRESENTATION OF TOPICS BY STAFF Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. Attorney Connolly stated Quay Sarasota 1 & 9 will not be on the 7/12/23 PB meeting agenda as anticipated; said two site plan applications will be advertised; and suggested the meetings start time could be moved from 9:00 AM to 1:30 PM. The PB members agreed by consensus. Minutes of thel Regular Planning Board Meeting June 14, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 10 of 10 Attorney Connolly thanked PB Members Ohlrich and Blumetti for their service; stated the City Commission will consider appointing their replacements on 7/3/23; and noted if there is a delay in getting the new members sworn it could be necessary for PB Members Ohlrich and Blumetti to attend the 7/12/23 PB meeting. 5:06:00 P.M. VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. PB Member Ohlrich discussed her time on the PB; thanked staff; and stated it was an honor to serve. PB Member Blumetti thanked the City Commission for appointing him; stated it was an honor to serve; thanked staff and his fellow PB members; stated his appreciation for the citizens participation; and thanked his family. IX. ADJOURNMENT The meeting was adjourned at 5:11:32 P.M. A Cadhuaik Myra Schwarz Dan Clermont, Chair General Manager and Secretary to the Board Planning Board/Local Planning Agency