CITYOF SARASOTA Planning and Development Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE. PLANNING BOARD/LOCAL PLANNING AGENCY September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Planning Board Eileen Normile, Chair Members Present: Damien Blumetti, Vice Chair Members Patrick Gannon, David Morriss, Kathy Kelley Ohlrich Planning Board Members Absent: City Staff Present: Mike Connolly, Deputy City Attorney David L. Smith, Acting Secretary Lucia Panica, Manager of Development Services Dan Greenberg, Development Review Planner Miles Larsen, Manager, Public Broadcasting Karen Grassett, Senior Planning Technician I. CALLI MEETING TO ORDER AND ROLL CALL 6:02:04 P.M. PB Chair Normile called the meeting to order at 6:00 P.M. The Planning Board honored the victims of 9-11-2001 with one minute of silence. Mr. David Smith, Acting Secretary conducted the roll call. II. CHANGES TO THE ORDER OF THE DAY 6:02:30 PM PB Chair Normile requested a change to the order of the day to insert, at the beginning of the "Topics by the Planning Board" section of the Agenda, a brief report of her meetings with Attorney Fournier, Mr. Barwin, and Mr. Brown. Planning Board Members concurred. PB Chair Normile noted that City Commissioner Ahearn-Koch is in the audience. III. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge ofConduct 6:06:31P.M. Acting Secretary Smith read the City's Pledge of Conduct. Attorney Connolly administered the oath for all who intended to speak this evening; and noted that there are no requests for affected person status. B. Quasi-judicial Public Hearings 1. Sarasota County Off-Site Parking Agreement (2150 Ringling Boulevard): Off-Site Parking Agreement Application No. 19-OSP-01 is an application in conjunction with a proposed Sarasota County Chilled Water Plant to be located on a portion of the existing surface parking lot at 2150 Ringling Blvd. Sarasota County is seeking to amend a previously approved off-site parking agreement (00-SP-02) to reduce the number of Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 2 of 12 parking spaces on the surface parking lot allocated for use by the Sarasota County Health Department from 81 to 55 parking spaces and to reduce the number of parking spaces in the parking garage allocated for use by the Sarasota County Health Department from 100 to 26. (Dan Greenberg, Development Review Planner) Disclosure of ex-parte communications: PB Member Ohlrich disclosed that she visited the site; and PB Vice Chair Blumetti disclosed that he had conversations with staff. 6:04:36 P.M. Applicant's Presentation: Mr. Brad Gaubatz, Capital Projects Operations Manager, representing Sarasota County Government, noted that the proposed application relates to the Offsite Parking Agreement, which in turn relates to a bigger project, the need for a new Downtown Cooling Plant to replace an existing chiller plant located behind the Sarasota County Jail; added that the location of the new Cooling Plant removes parking spaces that were dedicated by the original Offsite Parking Agreement, thus it needs to be amended; added that, in addition to the Administrative Site Plan, this is tol be part of three more: agreements that will go forward to the City Commission, relating to easements allowing the County to run the underwater piping; pointed out that on August 28, 2019, the County Commission approved the Agreement presented to the Planning Board this evening; stated that the City's regulations have changed since 2001, reducing the parking requirements; noted that the new regulations reduce the required parking spaces for the Health Department by 96j parking spaces; said that the revised Offsite Parking Agreement reflects the current parking requirements; referred to the existing sign on site that designates a portion of the parking lot is reserved for the Health Department; and requested that the Planning Board reconsider the staff recommended condition which calls for a sign in front of each of the 56 parking spaces in the parking lot. 6:10:06 P.M. Responding to PB Member Ohlrich's comments, Mr. Gaubatz stated that this evening the Planning Board is considering the revised Offsite Parking Agreement, not the Cooling Plant; and that there are no long-term leased parking spaces in this parking facility. PB Member Morriss asked about the enforcement of the parking spaces being dedicated to the Health Department's clientele, without the signs at each parking space. Mr. Gaubatz explained the County procedures and added that he is not aware of any enforcement concerns. 6:12:58 P.M. PB Member Gannon asked how it can be determined that the parked car belongs to a Health Department employee. Mr. Gaubatz noted that these parking spaces are: for Health Department visitors. Responding to PB Vice Chair Blumetti's question, Mr. Gaubatz explained that if there is need for overflow parking, the people can use the parking spaces in the garage; and discussed the location of the existing sign pointing to the dedicated Health Department parking spaces. Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 3 of 12 6:15:37 P.M. PB Chair Normile referred to the parking spaces in the garage, and asked if the anyone knows what the need for parking spaces at this location is, because it serves multiple County facilities in the area. Mr. Gaubatz stated that they have not conducted a formal parking study, however the County's studies indicate that there is a surplus of parking spaces, based on the existing City of Sarasota Downtown codes. 6:20:00 P.M. Staff Presentation: Planner Greenberg introduced himself to the record; provided background information regarding the reasons for which the Offsite Parking Agreement was created in 2001;noted that his analysis indicated that the revised Offsite Parking Agreement will free parking spaces to be used by other users of the facility; added that the parking needs of the surrounding facilities are met both by the spaces in the garage and by the parking spaces in the streets surrounding the county buildings; pointed out that the on-street parking spaces are not part of this agreement, they are additional surplus parking; said that the intent is to change the prior code requirements to the current code requirements; and said he would be open to revisions to the staff recommended condition to indicate that the existing sign is sufficient, and that plaque signs would be provided in the parking garage for the reserved spaces for Health Department visitors. 6:23:55 P.M. PB Member Ohlrich referred to page 11 of the staff report and requested clarification for the check to the City of Sarasota from the Koontz Revocable Trust UAD 011906. Mr. Gaubatz, explained that Mr. Koontz is affiliated with the escrow provider for the Cooling Tower project and wrote the check to the City as a favor to the County, because the County usually pays by credit card. 6:25:06 P.M. PB Member Morriss asked how difficult it is to add the signs, should a parking problem present itself in the future. Discussion ensued. Attorney Connolly referred to the language in the Code, clarified that the signage is not optional, however the way the Code requirement is implemented is optional, and recommended the following revision to Condition 1: replace the term "adjacent to each" with 'provide signage for all offsite dedicated parking spaces." 6:27:41 P.M. Responding to PB Member Gannon, Acting Secretary Smith stated that the City Code was changed in 2005, when the Downtown Master Plan was adopted, based on Mr. Duany's recommendation to reduce parking space requirements if the City builds parking garages. 6:29:12 P.M. Responding to PB Vice Chair Blumetti S request for clarification about on street parking, Planner Greenberg stated that the County's facilities that use this parking space are located in both the Downtown Edge (DTE) and in the Downtown Core (DTC) zoning districts. Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 4 of 12 6:29:56 P.M. PB Chair Normile expressed concern about the fact that the required signage will prevent others from using the facility. Discussion ensued. It was concluded that this is a County owned garage designed to serve multiple county facilities like the Courthouse, the Jail, the Health Department, and if there are parking concerns, they will be addressed by the County. 6:32:33 P.M. There was no rebuttal by the applicant. PB Chair Normile closed the public hearing. Attorney Connolly pointed out additional revisions in other parts of Condition 1 to make it consistent with the earlier mentioned revisions. PB Vice Chair Blumetti noted that if they put signage to 26 spaces in the garage, it will provide signage to a total of 82 reserved spaces for the Health Department; pointed out that according to the Code, the Health Department has 112 spaces; and said he believes that all of them should have the sign. Discussion ensued. 6:34:54 P.M. PB Member Morriss moved to adopt a motion to find Offsite Parking Agreement Amendment 19-OSP-01 consistent with Section VII-210(a) and Section VII-206 (8)(f)(1)(ii) of the Zoning Code and recommend to the City Commission approval of the petition subject to the following condition: 1. Within sixty (60) days of the City Commission's approval of Offsite Parking Agreement 19-OSP-01, the applicant shall provide signage adjacent to each-all offsite parking spaces, dedicated for use by the Sarasota County Health Department as required pursuant to Section VI-206/8)0(4)) of the Zoning Code and shall also submit a letter to the City of Sarasota's Office of the City Auditor and Clerk affirming that the required signage has been placed nextte for all dedicated parking spaces for the Sarasota County Health Department in both the parking lot and the parking garage located at 2150 Ringling Boulevard. PB Vice Chair Blumetti seconded the motion. The motion to approve with the amended condition passes unanimously (vote 5 to 0). 2. J.M. Communities, LLC (1235 and 1245 4th Street): Rezone Application No. 19-REN-01 is a request to rezone real property with street address of 1235 and 1245 4TH Street from the Downtown Edge (DTE) Zone District to the Downtown Core (DTC) Zone District. (Dan Greenberg, Development Review Planner) 6:36:56 P.M. Applicant's Presentation Mr. Stephen D. Rees, Jr., Esq, Icard Merrill, introduced himself to the record; noted that the applicant's name changed from "A & G Properties of Sarasota, LLC" to "1245 Land LLC," stated that this is a rezone petition to change the zoning designation from Downtown Edge (DTE) to Downtown Core (DTC); said the location of the subject two lots is between US. 41 and Cocoanut Avenue; noted that the future development will be Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 5 of 12 through the alley; said that the current zone district is Downtown Edge (DTE), which is not an implementing zoning district for the Downtown Core Future Land Use classification of the lots; added that the intent of the petition is to change the zoning of the lots sO that it is consistent with the Comprehensive Plan, and to enable the property to be developed under DTC standards; pointed out that staff has concluded that the proposed application meets the review standards; mentioned that there is a tree on site that was deemed damaged; and added that no one attended the neighborhood workshop on May 21, 2019. 6:41:06 P.M. PB Member Gannon referred to criterion for approval #9 and expressed concern about the reduction of air and light, since they are: moving from a zone district that allows five story buildings to a zone district that allows ten story buildings. Mr. Rees stated that this analysis will be refined at site plan review. 6:42:15 P.M. PB Member Gannon pointed out that since this is not a site plan, the Planning Board has to review the application considering the most intensive use, which would be ten stories. Mr. Rees stated that the most intensive use implies that all allowable uses will be combined on this site, however this is a small site, and parking will be the limiting factor, because parking will have to be provided on site. 6:43:36 P.M. Responding to PB Member Gannon, Mr. Rees confirmed that the public workshop was open for comments, but there were no attendees. 6:45:03 P.M. Responding to PB Chair Normile's question, Attorney Connolly stated that site plans in the Downtown Edge and Downtown Core zone districts are processed administratively. 6:45:16 P.M. Staff Presentation: Planner Greenberg introduced himself for the record; noted that the parcels are located on 4th Street which is a Primary Street, future development is subject to regulations that apply to primary streets, and the access will be from the alley; said the requested change is from a non-implementing zone district to an implementing zone district; explained that DTC is an appropriate transition from Downtown Bayfront (DTB) to Downtown Edge (DTE); responding to PB Member Gannon's concerns, stated that at this stage in the process, because there is no site plan, the staff review focuses on the general development pattern that could occur; and agreed with Mr. Rees' comment that parking is a limiting factor in the DTB, DTC, and DTE districts. PB Member Gannon disagreed, stating that while Mr. Greenberg's comment is appropriate for rezoning applications that continue in the process with site plan review, his comments are not appropriate to the review of a rezoning application that will proceed with Administrative Review; referred to review criterion #12, "whether this is out of scale for the needs of the neighborhood," stated that the subject parcels are in the Rosemary District, the residents of which have expressed their preferences in terms of height and setbacks, and they have documented them in the Minutes of the Regular Planning Board Meeting September 11, 2019. at 6:00 p.m. in the Sarasota City Commission Chambers Page 6 of 12 regulations of the Rosemary Residential Overlay District (RROD) which were recently adopted by the City Commission; added that while the subject lots are not located in the RROD, and are not subject to the RROD regulations, they are located in the Rosemary neighborhood, and the height and setbacks allowed in the proposed DTC district are not compatible with the expressed interests of scale and needs of the Rosemary neighborhood residents. 6:51:44 P.M. Planner Greenberg stated that the western boundary of the RROD is Cocoanut Avenue and includes the DTE Zoning District; noted the subject parcel is outside of the RROD, in the DTC zoning district, which is intended to produce different type of development than the DTE zoning District in the RROD; and added that the general development pattern for this area, established by the Comprehensive Plan, is more intense than the DTE district. 6:53:18 P.M. PB Vice Chair Blumetti asked Attorney Connolly what the applicant's legal rights are. Attorney Connolly responded that based on legislative decisions made by the City Commission, there is only one. implementing zone, the DTC zone. 6:54:01 P.M. PB Chair Normile asked if the parcels can be developed under their current zoning district, DTE. Attorney Connolly noted that this is an irrelevant question, because the applicant has chosen to file a development order (the rezoning), the City has the legal obligation to grant some development that is consistent with the Comprehensive Plan, the City Commission has already legislated that the only development in this location that is consistent with the Comprehensive Plan is Downtown Core (DTC), because it is the only implementing zone district in the Downtown Core (DTC) Future Land Use classification on the Future Land Use Map. PB Chair Normile asked if the Planning Board has the authority to adjust things such as the height. Attorney Connolly stated that adjustments can happen only if the applicant offers them as proffers. 6:55:16 P.M. PB Chair Normile referred to review item #1 on page 7,a and asked for clarification about the term "Community Commercial Future Land Use." Planner Greenberg stated that this is an error, and apologized. 6:56:44 P.M. PB Member Ohlrich pointed out that the subject lots are closer in proximity to the DTC district than the RROD; referred to staff statement on p. 1, relating to the staff's anticipation that overtime all properties surrounding the subject property (which are also currently zoned DTE and have a Future Land Use classification DTC) will have to be rezoned; and asked if it is appropriate for the City to wait until the property owners request rezoning, or should the City rezone these properties to make everything consistent with the Comprehensive Plan. Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 7 of 12 6:57:38 P.M. Planner Greenberg stated that the City could initiate such an effort, however the City has not directed staff to do that. 6:57:53 P.M. PB Member Morriss asked if there is way to address the issues in DTC such as walkability, lot coverage, etc., and if there is an effort to revise the DTC zoning to resolve these issues. Acting Secretary Smith stated that earlier this year staff presented the City Commission with a list of initiatives relating to development standards, and a lot of them are concentrated in the DTC zone district; and added that staff has not finalized anything yet, however they are looking at sidewalk widths, setbacks, etc., but nothing is drafted yet. PB Member Morriss asked if this parcel is rezoned to DTC and later the City changes the DTC district, would there be a problem with the Bert Harris Act. Attorney Connolly said that it would depend on the changes, but it can be done without challenges. 6:59:35 P.M. PB Chair Normile noted that in this vicinity, there have been several instances recently where the alleys were vacated, resulting in reduced light, air, and traffic circulation in the area; and stated that speedy planning is needed before the area is developed in a "crazy quilt" pattern. Acting Secretary Smith said that this is decided on a case by case basis, responding to owners' requests to vacate the alley. 7:02:46 P.M. Development Services Manager Panica introduced herself for the record; explained that the alley on 4th Street had to be closed because of the roundabout on Fruitville and N. Tamiami Trail, and traffic was redirected to Fruitville Rd. in order to avoid a dead end. 7:03:31 P.M. PB Vice Chair Blumetti pointed out that the alley vacation issue is not concerning the applicant and should be discussed another time; and added that the applicant is only trying to get what is legally available to him. Discussion ensued comparing the standards in the DTC and DTE districts. 7:05:23 P.M. PB Member Gannon stated that the Rosemary District Neighborhood Association has boundaries that go to US 41; noted that the Planning Board is asked to evaluate if the proposal meets the needs of the neighborhood; said the subject lots are in the Rosemary District neighborhood even if they are not in the Rosemary Residential Overlay District (RROD);added that the Rosemary Districtneighborhood residents have expressed to staff their preference for more trees and increased walkability; pointed out that, and the most intensive uses of density and height in the DTC zoning district, negatively impact walkability, because they transfer heat to the sidewalk; and asked Attorney Connolly if the Planning Board has the right to evaluate the proposal based on the Zoning Code guidelines for review. 7:07:53 P. M. Attorney Connolly said that this question places him in a difficult position because he is asked to create Planner's Exhibit "A" to sue the City, and he is hesitant to do that; he Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 8 of 12 explained again the process for a rezoning application, per State Law, which requires the local government to rezone the property consistently with the local Comprehensive Plan; added that rejecting the rezoning is inconsistent with the Comprehensive Plan, because the only implementing zone that the City Commission has determined is appropriate for the DTC Future Land Use Classification is the DTCZone District; added that by doing SO, 15 years ago, the City Commission torpedoed the quasi-judicial process in this area, because they only provided one implementing district, and no options. 7:09:30 P.M. Acting Secretary Smith offered background information relating to the Downtown Master Plan Comprehensive Plan Amendment, adopted in 2002-03, and the consequent EAR Comprehensive Plan Amendment adopted in 2007-08; explained that in 2008, the City Commission voted to eliminate the Downtown Mixed Uses, and to create Downtown Future Land Use classifications that would correspond, one-on-one, with the Downtown Zone Districts (DTC, DTB, and DTE), resulting with three Future Land Use classifications, each one of them having only one implementing zoning district. 7:11:04 P.M. PB Member Morriss asked if the Rosemary District Neighborhood residents were: notified about this application. Planner Greenberg said that the notices for this application went out according to City procedures, however no one attended the public workshop on May 22, 2019, and staff has not received any objections, or concerns relating to this project; and added that no development is proposed at this time. 7:11:49 P.M. PB Member Ohlrich asked if this application is approved this evening, can this matter be discussed when the applicant comes in with a site plan in the future, because the people in the Rosemary District have been loud and clear about how they want their neighborhood to evolve, and the Planning Board would be remiss if they did not point this out to the property owners, as they go forward. 7:13:07 P.M. PB Chair Normile closed the public hearing; stated that PB Member Gannon touched upon major zoning concerns, and recommended that the Planning Board first address the rezoning, and then make an additional motion, recommending that the City Commission direct staff to look at this area for improved zoning possibilities; and added that they need to bring this to the City Commission's attention sO that it, perhaps, can get in on the staggering list of things that need to be done to the Zoning Code. 7:14:32 P.M. PB Member Ohlrich moved to find Rezone Application 19-REN-01 consistent with Section IV-1106 of the Zoning Code and recommend to the City Commission approval of the petition. PB Vice Chair Blumetti seconded the motion. Speaking to her motion, PB Member Ohlrich said that she would like the applicant and their representatives to hear to the concerns of the Rosemary District Neighborhood residents. PB Member Gannon spoke against the motion, noting that the proposal does Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 9 of 12 not meet the review criteria #12, and it appears this will be outside of the scale and needs of the neighborhood. PB Chair Normile stated she will support the motion, however she agrees with the concerns expressed by PB Member Gannon. Motion for approval passes with a vote of 4 to 1 (PB Member Gannon voted "No.") 7:16:26 P.M. PB Chair Normile passed the gavel and made a motion recommending to the City Commission that, with all due haste, they recommend City Planning staff to consider the needs of the neighborhood between Cocoanut Avenue and US 41 as it relates to the Rosemary District. Discussion ensued. PB Member Morriss suggested that the City Commission direct staff to evaluate the walkability aspects in the Downtown Code. PB Chair Normile's motion was revised to the following: Requesting that the City Commission direct staff to evaluate the development standards for the DTC Future Land Use Classification, between Fruitville Road and Blvd. of the Arts, with a focus on walkability. PB Member Ohlrich seconded the motion. The revised motion was approved unanimously (vote 5 to 0) IV. CITIZEN's INPUT NOTICE TO1 THE PUBLIC: AT THIS TIME CITIZENS: MAY. ADDRESS' THE PLANNING BOARDON TOPICSOF CONCERN. ITEMS WHICHHAVE BEENI PREVIOUSLY DISCUSSED. AT. PUBLIC HEARINGS MAY NOT BE ADDRESSED. AT THIS TIME. (A MAXIMUM 5-minute time limit.) There was none. 7:31:42P.M. V. APPROVAL OF MINUTES 1. June 4, 2019 e Page 2 of 7, last paragraph, beginning of 3rd line from the bottom, should read: "the- that directly impacted.." Page 3 of 7, last paragraph, end of 5th line, should read: there must be a eut0eff cut-off as to when... The minutes of the June 4, 2019 Special PB Meeting were approved, as revised, by consensus. 2. June 12, 2019 The minutes of the June 12, 2019 Regular PB Meeting were approved by consensus. 3. June 13, 2019 The minutes ofthe June 13, 2019 Special PB Meeting were approved by consensus. Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 10 of 12 4. July 10, 2019 Page 23 of 24, 11:14:11 P.M. - PB Ohlrich submitted a copy of her statement to the record, and requested that the first paragraph be replaced with the following: PB Member Ohlrich commented about the presentation of the Planning Board Report to the City Commission on July 1, 2019, and her statement is attached to the Minutes. PB Member Normile provided a copy of her statement for the record and requested it be attached to the July 10, 2019 PB Minutes. The minutes of the July 10, 2019 Regular PB Meeting, as revised, were approved. Discussion ensued about the new format of the PB Minutes. VI. PRESENTATION OF TOPICS BY STAFF Items presented are informational only (no action taken). Anyi issue presented that may require future action willl be placed on the next available agenda for discussion. There was none. VII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. 7:38:39 P.M. PB Chair Normile briefed the Planning Board about her meetings during the summer. August 22, 2019 - Meeting with City Attorney Fournier to discuss procedures about the upcoming Selby hearings, and other items, including the July 1, 2019 City Commission meeting; added that according to the City Attorney, the Planning Board handled everything the way it should have been handled, and that it was within the Planning Board's jurisdiction and powers to bring their concerns to the City Commission. September 6, 2019. - Meeting with City Manager Tom Barwin and Deputy City Manager Marlon Brown to discuss the July 1, 2019 meeting; a possible recommendation the senior management will make to the City Commission, in October, 2019, is the potential hiring of one employee for the Development Services Department who may be spending half his time overseeing construction sites. PB Chair Normile submitted a statement to the record for this evening's minutes. 7:41:18 P.M. 1. Planning Board Rules of Procedure PB Member Ohlrich stated that she requested this item be included on the agenda because she would like to see the Planning Board Rules of Procedures become more Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 11 of 12 explicit, relating to how the Planning Board receives materials, SO as to avoid, in the future, what happened with the Epoch; distributed to the PB Members her recommended revisions for discussion; referred to section 1.a. Meetings, Quorum, and Required Vote of the distributed pages, and noted that she added three items relating to: all materials to be reviewed by the Planning Board should be provided in the PB packet by City staff; all communications between applicants, their representatives, and Planning Board should go through City staff; and only materials included in the official packet shall be considered at the. PB Meetings, unless approved by majority vote by PB Members. 7:44:28 P.M. Attorney Connolly said that he does not want to encourage procedural lawsuits; suggested that the Planning Board err on the side of giving due process to everyone, SO that the City does not have to pay to litigate it, loose the litigation on procedural issues, and then come back and do it all over again; and added that logistically the material has to be submitted to staff two weeks in advance, and many people are getting their notices two weeks in advance SO they would not have material to submit. Discussion ensued. Attorney Connolly said that what happened with the Epoch was handled correctly by the Planning Board, who continued the meeting SO that they would have time to review last minute correspondence. PB Vice Chair Blumetti referred to the Quasi-judicial Procedural Rules in the Code; and noted that the Code provides for such continuances. Attorney Connolly stated that these procedures have been used since 2010; mentioned that he is trying to avoid procedural conflicts; and said if there is going to be a conflict, let it be over substance, not procedure. 7:48:38 P.M. PB Vice Chair Blumetti referred to the language about continuation of meetings currently in the Quasi-judicial section of the Code; and suggested this language is repeated in the Legislative Section of the Code as well. Discussion ensued about automatic continuations. 7:50:36 P.M. PB Member Ohlrich suggested the following additional revisions to the Rules of Procedure: Change from Neighborhood and Development Services Department" to the current department names; Change the verbiage that is male in gender to gender neutral; Change term "City's staff" to "City staff" to ensure consistency of terms in the document; In reviewing the record, include reference of the video recording of prior proceedings, and remove reference to minutes; and Add to the Legislative Section reference to continuance of meetings. Minutes of the Regular Planning Board Meeting September 11, 2019 at 6:00 p.m. in the Sarasota City Commission Chambers Page 12 of 12 Discussion ensued about the fact that there are no time limits to the Quasi-judicial procedures. VIII. ADJOURNMENT 7:58:30 P.M. The Meeting adjourned at 7:59 P.M. hnh Steven R. Cover, Planning Director EILEEN W. NORMILE, CHAIR Planning Department Planning Board/Local Planning Agency [Secretary to the Board]