MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETING OF DECEMBER 2, 2013 PRESENT: Chair Shannon Snyder, presiding, Vice Chair Willie Shaw, Members Suzanne Atwell, Paul Caragiulo, and Susan Chapman, Executive Director Thomas Barwin, City Attorney Robert Fournier, and Secretary Pamela Nadalini ABSENT: None The Special Sarasota Community Redevelopment Agency (CRA) meeting was called to order by Chair Snyder at 2:52 p.m. 1. APPROVAL RE: APPROVAL RE: MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETINGS OF AUGUST 29 AND SEPTEMBER 2, 2013 (AGENDA ITEM CRA-1 AND-2) Chair Snyder noted CRA consensus to approve the minutes of the August 29 and September 2, 2013, Special Sarasota Community Redevelopment Agency (CRA) meetings. 2. APPOINTMENT RE: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD (AGENDA ITEM CRA-3) Secretary Nadalini stated that one vaçancy exists due to the resignation of Katie Leonard who held the seat designated for an individual involved in planning and design; that the term of Mark Huey expires in January 2014; that Mr. Huey holds the seat designated for a representative of the Economic Development Corporation of Sarasota; that Mr. Huey is eligible for and has expressed an interest in being reappointed and filed a new application with the Office of the City Auditor and Clerk; that applications were received from Ernest F. DuBose, II, and Mary Colleen McGue, which are included in the Agenda backup material. A motion was made by Vice Chair Shaw, seconded by Member Caragiulo, and carried by a 5-0 to vote to reappoint Mark Huey to the Newtown Community Redevelopment Agency Advisory Board (CRAAB). Chair Snyder announced and congratulated Mr. Huey on his reappointment to the Newtown Community Redevelopment Agency Advisory Board (CRAAB). A motion was made by Vice Chair Shaw, seconded by Member Chapman, and carried by a 5-0 vote to appoint Ernest F. DuBose, II, to the Newtown Community Redevelopment Agency Advisory Board (CRAAB). Chair Snyder announced and congratulated Mr. DuBose on his appointment to the Newtown Community Redevelopment Agency Advisory Board (CRAAB). 3. REPORT RE: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD'S REGULAR MEETING OF OCTOBER 10, 2013 (AGENDA ITEM CRA-4) Chair Shelli Freedland-Eddie, Newtown Community Redevelopment Agency Advisory Board (CRAAB), and General Manager Lorna Alston, North Sarasota Redevelopment Division, Neighborhood and Development Services (NDS) Department, came before the Commission. Ms. Freedland-Eddie stated that at October 10, 2013, Newtown Community Redevelopment Agency Advisory Board (CRAAB) meeting, the Board approved the request to recommend the Commission approve Tax Increment Financing (TIF) funds for a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC); that the Board also recommends the Newtown CRAAB members be increased from seven to nine. Book 3 Page 31796 12/02/13 3:00 P.M. Book 3 Page 31797 12/02/13 3:00 P.M. A motion was made by Vice Chair Shaw, seconded by Member Caragiulo, and carried by a 5-0 vote to accept the October 10, 2013, Newtown Community Redevelopment Agency Advisory Board (CRAAB) report. 5. REPORT RE.: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD (CRAAB) RECOMMENDATION FOR $408,178.00 FOR THE ROBERT L. TAYLOR COMMUNITY COMPLEX (RLTCC) MULTI-PURPOSE FIELD (AGENDA ITEM CRA-5) Chair Shelli Freedland-Eddie, Newtown Community Redevelopment Agency Advisory Board (CRAAB), and General Manager Lorna Alston, North Sarasota Redevelopment Division, Neighborhood and Development Services (NDS) Department, came before the Commission. Ms. Freedland-Eddie stated that the CRAAB approved the request to recommend the Commission allocate $498,178.00 for a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC) from the following line items as indicated in the Agenda backup material: Allocate first from the Newton Community Redevelopment Agency (CRA) Community Health and Welfare Grant line item of $139,230 with the balance being allocated from the Community Health and Welfare line item (which is)i in the budget. Ms. Freedland-Eddie continued that a memorandum from Public Works Director Douglas Jeffcoat, dated October 10, 2013, which is included in the Agenda backup material, indicates the following reason for allocation of the funds: In an effort to reduce the amenities included in the multi-purpose field plan and immediately move forward with the construction of the field, we are asking that CRA funds in the amount of $408,178 be pledged to the construction of the multi-purpose field. The use of CRA funds for this project is consistent with the CRA Plan's Item D. Youth Activities, Strategy 2. Develop a teen center. We respectfully ask that the advisory board recommend to the CRA the designation of $408,178 in CRA funds towards this project. Ms. Freedland-Eddie stated that al best-faith effort and commitment with regards to reimbursement from the CRA funds have been made; that the urgency for Community Development Block Grant (CDBG) funds is due to a deadline of July 1, 2014; that delaying the project any longer while awaiting approval of the Federal Department of Housing and Urban Development (HUD) of the project places the funds at risk; that the request to increase the members from seven to nine on the Newtown CRAAB is to have the same number of members currently on the Downtown CRA Advisory Board and is a Newtown CRAAB goal for fiscal year 2013/14. A motion was made by Vice Chair Shaw and seconded by Member Atwell to increase the number of members on the Newtown Community Redevelopment Agency Advisory Board (CRAAB) from seven to nine and to allocate $408,178.00 for funding a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC). Secretary Nadalini stated that two separate motions should be made. Deputy Executive Director Marlon Brown, City Manager's Office, came before the Commission and stated that for clarification a vote should not be taken on allocating $408, 178.00 fori funding a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC) at this time; that the item will be heard under Agenda Item IV-A, Consent Agenda No. 1, Item No. 1, of the December 2, 2013, Regular Sarasota City Commission meeting. Secretary Nadalini stated that the CRA Advisory Board would have to take action to approve the recommendation of allocating $408,178.00 for funding a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC) to the Commission for approval. A motion was made by Vice Chair Shaw, seconded by Member Chapman, and carried by a 5-0 vote to increase the members on the Newtown Community Redevelopment Agency Advisory Board (CRAAB) from seven to nine. A motion was made by Vice Chair Shaw, seconded by Member Atwell, and carried by a 5-0 vote to approve the recommendation of allocating $408,178.00 for funding a multi-purpose field at the Robert L. Taylor Community Complex (RLTCC) to the Commission for approval. Secretary Nadalini stated that for clarification that the item will be heard under Agenda Item IV-A, Consent Agenda No. 1, Item No. 1, of the December 2, 2013, Regular Sarasota City Commission meeting at which time the Commission will take action to approve the item for funding, if desired. ADJOURN Hearing no further discussion or action, Chair Snyder adjourned the Special Community Redevelopment Agency (CRA) meeting at 3:04 p.m. a SHANNON SNYDER, CHAIR d, ATLEST - Ahuwol 0. ocbVA PAMELA M. NADALINI, SECRETARY Book 3 Page 31798 12/02/13 3:00 P.M.