CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Michael Halflants, Vice Chair Members Present: Members Daniel Deleo, Shane LaMay, Terrilll Salem, Douglas Christy (Alternate Member) Planning Board Members Absent: City Staff Present: Mike Connolly, Deputy City Attorney Myra Schwarz, General Manger, Development Services David L. Smith, AICP, Manager-Long Range Planning Alison Christie, AICP, Development Review Chief Planner Amy Pintus, Development Review Planner John Nopper, Coordinator, Public Broadcasting Angela McLeod, Administrative Assistant, Development Services 1:59:41 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Vice Chair Halflants called the meeting to order. General Manager Schwarz [acting as the Planning Board's Secretary] called the roll. II. PLEDGE OF ALLEGIANCE 2:00:35 P.M. III. CHANGES TO THE ORDER OF THE DAY PB Vice Chair Halflants suggested moving item number VII to the top of the agenda. PB members agreed by consensus. Vice Chair Halflants discussed his rationale for the request. Discussion ensued regarding the change in the PB: membership since the March 8, 2023 public hearing regarding the Quay Development Agreement Amendment; the appropriate amount of time to allow for a special meeting; potential dates for a special meeting; and the need for PB members Deleo and Christy to recuse themselves from the public hearing due to conflicts of interest. Attorney Merrill, representing the applicants for the Quay Development Agreement Amendment, joined the conversation. After discussion, the PB agreed by consensus to hold the Quay Development Agreement Amendment public hearing on October 11, 2023 at 9:00 a.m. and hold a special meeting on October 18, 2023 at 1:30 p.m. to consider the projects that were anticipated to be heard at the October 11, 2023 regular meeting. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of 11 IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge ofConduct Secretary Schwarz read the Pledge of Conduct. Attorney Connolly administered the oath to those wishing to speak at today's meeting. 2:16:05 P.M. B. Legislative Public Hearings 1. Comprehensive Plan Amendment Application No. 23-PA-01: A request for Comprehensive Plan Amendment approval to amend the text of the Future Land Use Plan to allow solar utilities with the Production-Intensive Commercial land use classification, in order to address a State of Florida mandate regarding floating solar facilities. (David L. Smith, AICF,Manager-long Range Planning) David L. Smith, Manager-Long-Pange Planning appeared; presented the proposed Comprehensive Plan Amendment noting the area of the City the proposal is applicable to; discussed House Bill 1411 that requires the Comprehensive Plan Amendment; stated the definition of a floating solar facility; provided examples; noted staff is using the term solar utilities; discussed the proposed text amendments; discussed the proposed schedule for processing the Comprehensive Plan Amendment; stated staff recommended that the PB recommend the City Commission approve transmittal and adoption as identified in the report; and stated an associated Zoning Text Amendment application will follow. 2:22:45 P.M. PB Member Deleo noted staff's proposed language is different from what is in the Florida Statute; stated the materials presented by staff were confusing; and noted the limited area of the city the proposal is applicable to. Discussion ensued. Manager Smith noted if adopted, floating and land based solar utilities would only be allowed in the industrial area depicted on the map. 2:26:41P.M. PB Vice Chair Halflants called for discussion or a motion. PB Member Deleo made a motion to recommend the City Commission approve transmittal and adoption as identified in the report. PB Member LaMay seconded the motion. The motion passed 5- 0. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 11 2:27:47 P.M. C. Quasi-Judicial Public Hearings 1. The Owen (325, 449 & 495 Golden Gate Point): Site Plan Application No. 23-SP-07 is a request for Site Plan approval to develop an eight-story residential condominium building containing twenty-nine units on the +1.08-acre subject parcel with street addresses of 325, 449, and 495 Golden Gate Point. The site is located within the Residential Multiple Family-5 (RMF-5) zone district and has a Future Land Use classification of Multiple Family (Medium Density). A two-level parking structure is proposed starting at the ground-level, below the residential units. Vehicular access is proposed from the portion of Golden Gate Point abutting the eastern side of the site. (Amy Pintus, Development Review Planner) Attorney Connolly called on Ms. Joan Lovell who applied for Affected Person status. Ms. Lovell was not present and therefore was not granted Affected Person status. Attorney Connolly requested PB members disclose any ex-parte communications. There were none. 2:29:01 P.M. Applicant Presentation: Mr. Tom Carrico, Connor & Gaskins; Ms. Shannon Dye, Ronto Group; Ms. Bobbi Claybrooke, Engineer; Ms. Heidi Wurstle, Architect; Mr. Phil Smith, Landscape Architect; and Attorney Brenda Patten appeared. Ms. Wurstle presented the proposal pointing out the location, Future Land Use classification, zoning, and site data; presented a graphic of the proposed site plan noting the applicants had worked closely with the Golden Gate Point Association (GGPA); stated the proposal meets all applicable codes; and stated a voluntary Community Workshop was held. 2:33:21 P.M. PB Member Deleo noted the importance of working with the GGPA; and requested additional information regarding stormwater management. Ms. Claybrooke discussed stormwater management noting the flow rate is unchanged. Alternate PB Member Christy noted the height in the staff report is different from the applicant's materials. Ms. Wurstle stated the correct height is 114 feet. Alternate PB Member Christy questioned if measuring height beginning at 15' above grade is for Golden Gate only. Attorney Connolly confirmed that was only applicable to the RMF- 5: zoning on Golden Gate Point. Discussion ensued. PB Vice Chair Halflants questioned the length of the wall along the sidewalk. Ms. Wurstle stated the wall was code compliant. Discussion ensued regarding the total length and height of the wall and the impact on the pedestrian experience. PB Vice Chair Halflants questioned the location of the building on the site. Ms. Wurstle stated that allowed for continuous landscaping along the entire walkway. Discussion ensued. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 11 2:42:45 P.M. Staff Presentation: Amy Pintus, Development Review Planner, appeared and stated the location, size, Future Land Use classification, and zoning of the site; stated an 8-story, 29-unit building is proposed; stated the proposal meets all zoning requirements; discussed parking and landscaping; stated the Development Review Committee (DRC) signed off on the project on August3 3, 2023; noted the traffic analysis found the project tol be de minimus; stated all Standards for Review have been met; and stated staff recommends approval with the conditions listed. PB Vice Chair Halflants questioned how the code requirement that the wall be interrupted every 25' feet is interpreted, noting the proposal calls for a 4" protrusion every 25 feet. Planner Pintus stated the proposal was determined to be sufficient. Discussion ensued. 2:46:21 P.M. Citizen's Input: There was no citizen input. 2:46:27 P.M. Rebuttal: There was no rebuttal. 2:46:34 P.M. PB Vice Chair Halflants closed the public hearing. PB Member LaMay pointed out the landscaping in front of the wall. PB Vice Chair Halflants stated that does not meet the intent of the Code. 2:48:04 P.M. PB Member Deleo made a motion to find that Site Plan 23-SP-07 is consistent with the Tree Protection Ordinance and meets the applicable criteria of Section IV-506 of the Zoning Code and to approve the Site Plan subject to the conditions listed. PB Member LaMay seconded the motion. The motion passed 4-1 with PB Vice Chair Halflants voting no. 2:48:04 P.M. Secretary Schwarz stated the City Manager has requested the PB revisit the special meeting date in October noting the preference is to keep the scheduled cases on the October 11, 2023 Regular Meeting agenda. The Planning Board Took an 11 Minute Break 3:00:54 P.M. Attorney Connolly upon Mr. Richard Oliver who had requested Affected Person status. Mr. Oliver was not present and therefore was not granted Affected Person status. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page! 5 of 11 PB: members confirmed there were no ex-parte communications for this project. 3:01:44 P.M. 2. Sarasota Lawn Bowling (1000 Azinger Way): Site Plan Application No. 23-SP-13 and Major Conditional Use Application No. 23-CU-02 are a request for Site Plan and Major Conditional Use approval to construct a lawn bowling green with accessory parking and two accessory buildings for restrooms and storage of equipment on the subject property with a street address of 1000 Azinger Way. The subject site is located within the Governmental (G) zone district with a Future Land Use classification of Open Space- Remationa/Conseration Vehicular access is proposed from Circus Boulevard. (Alison Christie, AICP, Development Review Chief Planner) Applicant Presentation: Mr. Richard Mandell, Richard Mandell Golf Architecture, appeared and stated the proposal is for a new lawn bowling facility at Bobby Jones golf Course; presented a graphic depicting the site; discussed the history of the site; presented a graphic depicting the proposed restroom facilities and storage building; stated the project meets all code requirements; and stated the Southwest Florida Water Management District (SFWMD) has approved the stormwater management plan. PB Member LaMay questioned if the buildings were prefabricated; and asked if the restrooms would be on a septic tank. Mr. Mandell confirmed the buildings will be prefabricated and that the restrooms will be on a septic tank citing cost considerations. Alternate PB Member Christy questioned if there would be any commercial activities other than the lawn bowling; and asked if the hours of operation were subject to change, noting the nearby residential and cemetery uses. Mr. Mandell pointed out the landscaping, noting that would provide a buffer. PB Vice Chair Halflants questioned locating the lawn bowling where it's proposed versus somewhere else on the site. Mr. Mandell stated the lawn bowling area needs as much exposure to the sun as possible. PB Vice Chair Halflants questioned how the removal of several slash pines would be mitigated. Mr. Mandell presented the mitigation calculations. PB Vice Chair Halflants asked if the project was a City or County project. Mr. Mandell stated the City donated the land and waived the permitting fees. Attorney Connolly clarified that the City would issue a usage permit versus donating the land. PB Member Deleo questioned the cost of hooking into sewer. Mr. Mandell stated the cost is estimated at approximately $125,000. PB Member LaMay questioned if it is common practice to locate a septic system sO close to the lawn bowling activities; and questioned if the lighting would shine onto adjacent properties. Mr. Mandell confirmed it is common for a septic system to be in proximity to the lawn bowling area; and noted the lights will be 25' tall and will be buffered by the landscaping. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 11 PB Vice Chair Halflants questioned if the fees would go to the lawn bowling organization; and stated the design of the buildings was inadequate noting public facilities should be held to a higher standard. Mr. Mandell confirmed the fees will pay for the operating costs. Discussion ensued regarding the design of the buildings. Alternate PB Member Christy questioned if the lease were to expire, would the site be restored to its original use. Attorney Connolly stated a usage agreement would be entered into versus a lease agreement; said the City Manager makes that decision; and noted historically that has not been required. PB Vice Chair Halflants stated better designed buildings would equate to more members. Mr. Mandell stated the proposed buildings are the most cost effective. 3:16:51 P.M. Staff Presentation: Alison Christie, AICP, Development Review Chief Planner, appeared and noted the size, location, zoning and Future Land Use classification of the site; stated the request is for Major Conditional Use approval to allow for a commercial recreational use with accessory parking and buildings; stated the proposal meets the Standards for Review for the RSF-E zone district, noting properties located in the Government (G) zone district must meet the Standards for Review of the most stringent adjacent zone district; discussed access, parking, landscape buffering, and tree removal/mitigation; noted a Community Workshop was held on March 7, 2023 and the project received DRC sign- off on July 20, 2023; stated the project meets all applicable standards in the Zoning Code; and stated staff recommends approval with the conditions listed. PB Member Deleo questioned how septic could be permitted, noting the conservation element of Bobby Jones Golf Course. Development Review Chief Planner Christie stated she was unable to answer that. PB Member LaMay questioned why the project was not funded as part of the Bobby Jones Golf Course. Development Review Chief Planner Christie stated the proposal is not a City project and is not a part of the Bobby Jones Golf Course. Rebuttal: There was no rebuttal. Citizen Input: There was no citizen input. 3:20:50 P.M. PB Vice Chair Halflants closed the public hearing. PB Member Deleo stated he was troubled by the septic. Minutes of thel Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 7 of 11 PB Vice Chair Halflants stated there should be better architecture and the proposal was not a good use of public land. 3:23:31 P.M. Alternate PB Member Christy made a motion to find that Major Conditional Use 23- CU-02i is consistent with Section IV-906 of the Zoning Code and that Site Plan 23-SP-13 is consistent with the Tree Protection Ordinance and meets the applicable criteria of Section IV-506 of the Zoning Code and to recommend that the City Commission approve the petitions subject to the conditions listed. PB Member LaMay seconded the motion. The motion passed 4-1 with PB Vice Chair Halflants voting no. 3:24:19 P.M. Secretary Schwarz confirmed the Quay Development Agreement Amendment public hearing will be held on October 11, 2023 at 9:00 a.m. and a special meeting will be held on October 18, 2023 at 1:30 p.m. to consider the projects that were anticipated to be heard at the October 11, 2023 regular meeting. Attorney Connolly stated there are no affected person applications for the following project; stated Florida Statutes requires that the date, time, and location of the second public hearing for a Development Agreement be announced at the first public hearing; and announced the second public hearing will be held during the October 16, 2023 City Commission meeting at City Hall, 1565 First Street, Sarasota, Florida, at 9:00 a.m. 3:55:46 P.M. 3. Sarasota Bradenton International Airport (6000 Airport Circle and Rental Car Road): Site Plan Application Nos. 22-SP-17 & 22-SP-19, Major Conditional Use Application No. 22-CU-04, Rezone Application No. 22-RE-03, Rezone Ordinance Amendment Application No. 22-ROA-02, Development Agreement Application No. 22-DA-01, and Development of Regional Impact Application No. 22-DRI-01 are a request for approval to rescind the DRI Development Order (Res. 04R-175) applicable to the 100.4 acres owned by Sarasota Manatee Airport Authority (SMAA); approval to establish a Development Agreement with accompanying General Development Plan (GDP) (22- SP-17) applicable to 96.54 of the aforementioned acres (minus lands occupied by New College); Rezone approval to rezone 88.85 of the aforementioned acres from the Governmental (G) district to the Intensive Commercial District (ICD); Major Conditional Use approval for aviation and surface passenger terminal; approval of a Site Plan in conjunction with the Major Conditional Use (22-SP-19); and amendment of Rezone Ordinance No. 19-5280 to remove stipulations limiting restaurant and office uses to accessory uses to a hotel only. (Alison Christie, AICP, Development Review Chief Planner) Applicant Presentation: Attorney Dan Bailey, representing the Sarasota Manatee Airport Authority; Mr. Fredrick J. Piccolo, President and CEO of the Sarasota Manatee Airport Authority; Mr. Kyle Holley, Engineer; Attorney John Patterson, representing the Innovation Green Group; and Mr. Marc Gagliardi, Innovation Green Group appeared. Attorney Bailey Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 8 of 11 discussed the overalll airport site stating it is located in three jurisdictions; stated each jurisdiction required Development of Regional Impact (DRI) approval; stated the DRIS in Manatee County and Sarasota County are being terminated as well; presented the proposed site plan; discussed the seven different applications being considered today; said the goal is to reorganize the properties located in the City of Sarasota to conform with the overall site; pointed out a portion of the site that is leased to New College; stated the applicable entitlements and conditions contained in the DRI will be incorporated into the proposed Development Agreement; detailed the specific purpose of each of the seven applications; pointed out a surge in airport traffic since the pandemic; briefly discussed future development options for the airport, vested trips, and a use conversion chart; pointed out common areas on a graphic; and discussed the proposed conditions for approval. Attorney Patterson stated the existing stipulations limiting the restaurant and office uses to the hotels are impractical and a wasted asset. PB Member Salem asked if the proposed restroom was an ancillary use. Attorney Bailey stated it is in the Cell Phone Lot; it is hooked to sewer; and noted all water and sewer service to site is from Manatee County. PB Member LaMay questioned clarity on the Rezone Ordinance Amendment application to amend the uses that are accessory to the hotel. Attorney Bailey discussed the history of the: rezone ordinance; and noted currently restaurant and office uses must be limited to. hotel guests; and pointed out the proposed amendment would allow those uses to be accessible to the general public. Discussion ensued. PB Vice Chair Halflants questioned what the advantage of going from the G zone district to the ICD zone district was. Attorney Bailey stated any leases on property zoned G require public hearings for Conditional Use and Site Plan applications; stated staff recommended the ICD zone district; noted aviation uses are allowed under the ICD zone district; and pointed out the Standards for Review for properties zoned G. are the same standards for the most restrictive adjacent zone district. Discussion ensued. PB Member Deleo questioned the date the traffic analysis that was included in the materials was prepared. Attorney Bailey responded within the past year. Discussion ensued. Attorney Bailey pointed out the individual site plans will be required to have a site-specific traffic circulation analysis prepared. Alternate PB Member Christy questioned if the office uses that are now permitted as an accessory use will change to a principal use. Attorney Bailey pointed out those provisions are only applicable to the Innovation Green properties. PB Member Deleo noted the reference to Administrative Site Plan approval and requested examples. Attorney Connolly referred to Section IV-501 of the Zoning Code which allows for Administrative Site Plan approval for new commercial developments Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 9 of 11 that cumulatively result in less than 10,000 square feet of gross floor area if not within 100 feet of a residential zoning district, or less than 5,000 square feet of gross floor area if within 100 feet of a residential zoning district. Alternate PB Member Christy requested clarity regarding the leases with New College. Mr. Piccolo stated the airport owns the land and the buildings. Discussion ensued regarding the potential future use of the lands leased to New College. 4:01:51 P.M. Staff Presentation: Alison Christie, AICP, Development Review Chief Planner, appeared and stated the size, location, zoning and Future Land Use classification of the site; discussed the specifics of the seven applications requested; discussed the proposed uses on the various blocks; noted the improvements that are currently under construction; discussed tree removal and mitigation; stated a Community Workshop was held on November 8, 2021 and the DRC sign-off on the project on July 28, 2023; said all of the applications meet all Standards for Review; stated staff recommends approval with the conditions listed in the staff report; and presented a graphic depicting the Future Land Use and Zoning of the site. PB Vice Chair Halflants questioned why staff had recommended rezoning to the ICD zone district. Development Review Chief Planner Christie stated there are only two implementing zone districts for the existing Future Land Use classification, G and ICD. PB Vice Chair Halflants questioned what the difference was. Development Review Chief Planner Christie stated the ICD zone district requires fewer steps; and noted site plans area approved by the PB while conditional uses require PB review and City Commission approval. Rebuttal: There was no rebuttal. Citizen Input: There was: no citizen input. 4:08:59 P.M. PB Vice Chair Halflants closed the public hearing. Attorney Connolly noted there are several motions required. PB Member Deleo made a motion to find General Development Plan 22-SP-17 consistent with the Tree Protection Ordinance and the Administrative Regulations for General Development Plans and approve the General Development Plan subject to the three conditions. Alternate PB Member Christy seconded the motion. The motion passed 5-0. PB Member Deleo made a motion to find Development Agreement 22-DA-01 consistent with Section IV-1506 of the Zoning Code and recommend approval to the City Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 10 of 11 Commission. Alternate PB Member Christy seconded the motion. The motion passed 5- 0. PB Member Deleo made a motion to find Rezone 22-RE-03 consistent with Section IV- 1106 of the Zoning Code and recommend approval of the Rezone to the City Commission, subject to the one condition. PB. Member LaMay seconded the motion. The motion passed 5-0. PB Member Deleo made a motion to find that Major Conditional Use 22-CU-04 is consistent with Section IV-906 of the Zoning Code and that Site Plan 22-SP-19 meets the applicable criteria of Section IV-506 of the Zoning Code and is consistent with the Tree Protection Ordinance and to recommend that the City Commission approve the petitions subject to the two conditions listed. Alternate PB Member Christy seconded the motion. The motion passed 5-0. PB Member Deleo made a motion to find Rezone Ordinance Amendment 22-ROA-02 consistent with Section IV-1106 of the Zoning Code and recommend approval of the Rezone Ordinance Amendment to the City Commission, subject to the one condition. PB Member LaMay seconded the motion. The motion passed 5-0. 4:13:51 P.M. V. CITIZEN's INPUT: Notice to the Public: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5-minute time limit.) There was no citizen input. 4:13:54 P.M. VI. APPROVAL OF MINUTES: 1. July 12, 2023 The minutes were approved by consensus as presented. 4:14:23 P.M. VII. PRESENTATION OF TOPICS BY STAFF: Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. 1. Suggest a Special Meeting in October 2023 Attorney Connolly reemphasized the public hearing for the Quay Development Agreement Amendment will be held on October 11, 2023 at 9:00 a.m. and a special meeting will be held on October 18, 2023 at 1:30 p.m. Minutes of the Regular Planning Board Meeting September 13, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 11 of 11 VIII. PRESENTATION OF TOPICS BY PLANNING BOARD: Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. There were no topics by PB members. IX. ADJOURNMENT The meeting adjourned at 4:14:49 P.M. IAA - s Sh M uA Myra Schwarz Dan Clermont, Chair General Manager and Secretary to the Board Planning Board/Local Planning Agency