CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY JULY1 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Planning Board Chair Michael Halflants, Vice Chair Daniel Deleo, Shane LaMay, Terrill Members Present: Salem, Douglas Christy, Daniel Clermont City Staff Present: Mike Connolly, Deputy City Attorney Lucia Panica, Director of Development Services Alison Christie, AICP, General Manager, Development Services Noah Fossick, AICP, Acting Development Review Chief Planner, Development Services Amy Bavin, Development Review Senior Planner, Development Services Rebecca Webster, Planner, Planning Department Briana Dobbs, Chief Planner, Planning Department Donald Ullom, Senior Arborist, Development Services Cindy Cahill, Flood Zone Specialist, Development Services Alex Davis-Shaw, Acting Assistant City Engineer, Engineering Steve Zadrozny, Engineering Technician III, Engineering Miles Larsen, Manager, Public Broadcasting Amanda Cisneros, Development Review Coordinator, Development Services I. CALL MEETING TO ORDER AND ROLL CALL 9:01:25 A.M. Chair Halflants called the meeting to order. General Manager Christie (acting as the Planning Board's s Secretary) called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO THE ORDER OF' THE DAY Alison Christie, Secretary of the Planning Board made suggestions to Changes to the Order of the Day as Vice Chair Deleo has a conflict of interest with Temple Beth Sholom (24-SP- 01, 24-MCU-01) and noted that Alternate PB Member Christy would hear the item. The Planning Board members agreed to the changes. IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by thel Planning Board.) A. Reading of the Pledge of Conduct Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 2 of 12 Ms. Christie read the Pledge of Conduct. City Attorney Connolly discussed time limits. B. Quasi-judicial 1. Temple Beth Sholom Cemetery (801 Circus Boulevard): Site Plan Application No. 24- SP-01 and Minor Conditional Use Application No. 24-MCU-01 request for Site Plan and Minor Conditional Use approval to allow an additional 1,760 grave sites within the +8.962-acre existing cemetery site with a street address of 801 Circus Boulevard. There are no structures associated with these petitions. The property is located within the residential single family 1 (RSF-1) Zone District and has a Future Land Use Classification of Open Space Recreation Conservation. Vehicular access exists from Circus Boulevard. (Noah Fossick, AICP, Acting Development Review Chief Planner) The Planning Board Members disclosed ex-parte communications. City Attorney Connolly discussed the reasons for the Minor Conditional Use and explained the criteria. Applicant Presentation: Joel Freedman and Phil Smith presented. Mr. Freedman provided a brief description of the proposal. Mr. Freedman discussed the site, location, Zone District, surrounding zones, and trees. Mr. Freedman explained the reasons for the proposal and discussed the process. Mr. Smith discussed the trees and pointed out trees to remain. PB Member Christy posed questions about traffic. Mr. Freedman spoke to the question. Chair Halflants posed questions about the Site Plan approval process. Mr. Freedman spoke to the question. Staff Presentation: Noah Fossick, Acting Development Review Chief Planner presented. Mr. Fossick discussed the location, Zone District, and explained the proposed request. Mr. Fossick noted that the project complies with the RSF-1 Zone District standards, mitigation, traffic concurrency, and the Community Workshop. Mr. Fossick noted that Staff recommends approval as the proposal meets the applicable Development Standards of the Zoning Code. PB Member Christy posed questions about the Zone District, adjacent Zoning, and traffic. Mr. Fossick spoke to the questions. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 3 of 12 Affected Persons: No. Affected Persons. Citizen Input: No Citizen Input. Staff Rebuttal: No Staff Rebuttal. Applicant Rebuttal: No Applicant Rebuttal. PB Member Clermont made a motion to find the Minor Conditional Use 24-MCU-01 is consistent with the applicable criteria in the Zoning Code and that Site Plan 24-SP-01 is consistent with the Tree Ordinance and meets the: applicable criteria in the Zoning Code and to approve with the conditions listed. Motion passed, 4-0. 2. 17th Street Storage (2530 17th Street): Site Plan Application 23-SP-14 and Rezone Ordinance Amendment Application No. 24-ROA-01 request for Site Plan approval to construct a 122,955-square foot self-storage facility on the approximately +2.83-acre subject property with a street address of 2530 17th Street, and request for Rezone Ordinance Amendment approval to amend previously approved Rezone Ordinance No, 09-4860. The requested amendment will remove all references to the previously approved Site Plan which has subsequently expired and replace that Site Plan with application 23-SP-14. The property is within the Industrial General District (IGD) zone district and has a Future Land Use Classification of Production Intensive Commercial. Vehicular access is proposed from 17th Street. (Amy Bavin, Development Review Senior Planner) City Attorney Connolly provided an explanation for the Rezone Ordinance Amendment and discussed the history of the property. PB Member Christy posed questions about the point of order as PB Member Salem would be late. City Attorney Connolly spoke to the question. Applicant Presentation: Joel Freedman, Sean Briggs, and John Cavoli presented. Mr. Freedman provided an explanation for the request, discussed perimeter buffers, connection to Sarasota County utilities, and discussed the Zoning. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 6 of 12 PB Member Lamay posed a question about the vertical improvement over the Right-of- Way. Mr. DiMaria discussed the primary reasons. PB Member Lamay posed questions about parking and the number of proposed buildings. Mr. Gallagher spoke to the questions. PB Member Lamay posed questions about building on top of the arcade and a canopy. Mr. Gallagher and Mr. DiMaria spoke to the question addressing the proposed proffers. PB Member Clermont posed questions about controlling access and closing streets for events. Mr. Merrill spoke to the questions and noted that proffer number eight can be revised. PB Member Clermont posed questions about trees and the proffer. Mr. Merrill spoke to the question. PB Clermont posed questions about the VEO location. Mr. DiMaria spoke to the questions. PB Clermont posed questions about the McAlpin home located on a parcel owned by the applicant. Mr. Gallagher spoke to the question and discussed future plans for the McAlpin home. PB Member Clermont posed questions about approval of a Site Plan. City Attorney Connolly spoke to the question. Mr. Merrill addressed proffers about an arcade in the Right-of-Way. PB Member Clermont posed questions about the location of trees and sunlight. Mr. Gallagher spoke to the question. PB Member Clermont posed a question about a roundabout in the area and improvements. Mr. DiMaria spoke to the question. Vice Chair Deleo posed questions about attaching a Site Plan to the Street Vacation. Mr. DiMaria and Mr. Gallagher spoke to the questions. Mr. Merrill discussed the redevelopment of the area and benefits for the City. Chair Halflants spoke to the proposal and the proffers. Chair Halflants posed questions about the intent of a parking garage. Mr. DiMaria spoke to the question. Vice Chair Halflants discussed the width, height and depth of the building. Mr. Merrill addressed Vice Chair Halflants noting a width of a 75-foot maximum could be met. Vice Chair Halflants posed questions about additional stories for public parking. Mr. DiMaria spoke to the question and noted the intention of an extra story. Chair Halflants posed questions about density. Mr. Merrill addressed Chair Halflants. Citizen Input: Citizen input received. Staff Rebuttal: Ms. Webster addressed the changes to the proffers and discussed the timeline of the Street Vacation and DRC process. Ms. Webster discussed the language of the proffers, number of parking spaces, and noted the request is inconsistent with the Comprehensive Plan. Ms. Webster discussed the proffer regarding the 24-foot private roadway. Ms. Davis-Shaw discussed safety and whether the two-way street would function properly and noted more information would be required. Ms. Webster Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 7 of 12 discussed the renderings provided by the applicant and noted that they cannot be guaranteed without a Site Plan. Chair Halflants posed questions about improving the roads without vacating the street and concerns about the proffers. Ms. Webster noted that questions about the applicant submitting a Major Encroachment application instead of a Right-of-Way Vacation were posed. City Attorney Connolly addressed the proffers. Applicant Rebuttal: Mr. DiMaria addressed comments made by Citizens about parking, flooding, and access off primary streets. Mr. Gallagher discussed safety of a one-way or two-way road, and reasons for the proposed request. Mr. Merrill provided clarification on the proffers, addressed overhead construction in condition 14 and provided a revised proffer. City Attorney Connolly clarified the changes to conditions 8, 13, and 14. The Planning Board took a 10-minute break for Staff to discuss changes made to the proffers. Ms. Webster presented and noted that reasons for a vacation are unclear. Ms. Webster addressed proffer 11 regarding parking, and proffer 13 regarding changes to the Tree Protection Ordinance noting Staff's perspective remains the same. Ms. Davis-Shaw discussed a previous application regarding the design and maintenance of the roads. Donald Ullom, Senior Arborist addressed proffer 13. PB Member Lamay posed questions about a Major Encroachment. City Attorney Connolly addressed PB Member Lamay. Chair Halflants spoke to the proposal regarding the revised proffers. Ms. Webster spoke to Chair Halflants questions. Mr. Merrill presented and addressed staff comments, discussed public benefit, and maintenance of the area. Mr. Gallagher discussed the reasons for the proposed request. Discussion ensued. Chair Halflants posed questions about the differences between applying for Minor and Major Encroachments. City Attorney Connolly provided an explanation. Discussion ensued. Ms. Davis-Shaw explained the review process and noted the construction for the connections to City streets would need to meet EDCM standards regarding safe circulation and the traffic study. Mr. Gallagher discussed the limit of curb cuts. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 8 of 12 Chair Halflants closed the public hearing. City Attorney Connolly discussed Standards of Review. The Planning Board Members spoke to the proposal. PB Member Clermont made a motion to recommend approval as amended to the City Commission. PB Member Lamay seconded the motion. Motion passed 3-2 with Vice Chair Deleo and PB Member Salem dissenting. The Planning Board took a one-hour break for lunch. 2. Batch 2024 Zoning Text Amendment: Zoning Text Amendment Application No. 24- ZTA-04 request for Zoning Text Amendment approval to modify language to facilitate tree preservation; commercial artwork signs; create a definition for the term "Freeboard" and clarify how height for single-family homes will be measured; allow generators and pool equipment to encroach no more than tree feet into the required side yard setback; allow for permeable paving surfaces in drive aisles for grass parking lots' allow non-opaque fencing on vacant lots' modify the definition of " structure"; include food distribution to an individual appointment-only basis as a community service use; provide flexibility within the design standards of the Newtown Conservation Historic Overlay District; create a standard lot area and lot width for single-family attached housing types and modify front setbacks for multiple-family developments in Residential Family Zone Districts; remove vacation of utility easements on private property from the vacation of vacation of streets and rights-of-way requirements; add definitions for the terms "front yard", "side yard" and "rear yard"; modify the definition of "eaves" and modify building coverage calculations; codify when a development requires a staging permit; amend façade and street wall requirements; remove the six foot separation requirements between an Accessory Dwelling Unit and the Principal Building; add standards for bollard lighting; and allow alternative parking ratios for Administrative Site Plans outside the Downtown to be reviewed administratively. City Attorney Connolly discussed time limits and noted the applicant is the City. Vice Chair Deleo discussed processing time of Planning Board Packets, review time, the number of items listed for the proposed ZTA, and noted a reasonable opportunity was not given to review the items. Vice Chair Deleo made a motion to move 6 of 18 ZTA items to a future agenda date. The Planning Board members held a discussion. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 9 of 12 Vice Chair Deleo withdrew the motion. Ms. Christie spoke to the discussion. Staff Presentation: Briana Dobbs, Chief Planner, Planning Department and Rebecca Webster, Planner, Planning Department presented. Ms. Dobbs and Ms. Webster provided an explanation to each item regarding the proposed changes, reasons for the changes, and discussed reasons to codify the language. Citizen Input: Citizen input received. Staff Presentation: Chair Halflants provided a suggestion for the motion process. PB Member Salem posed a question about item number one regarding fees for a Tree Variance. Senior Arborist Mr. Ullom provided an explanation. Vice Chair Deleo posed a question about when it's applied. Mr. Ullom spoke to the question. PB Member Lamay posed questions about the reason for the requested change made to the Landscape requirements. Mr. Ullom provided an explanation. PB Member Lamay posed questions about Freeboard and Single-Family Homes in special flood hazard areas. Cyndi Cahill, Flood Zone Specialist spoke to the question. PB Member Lamay posed questions about a decibel reading for generators. City Attorney Connolly noted a decibel level is addressed in the City Ordinance. PB Member Lamay posed questions about impervious surface coverage on drive aisles. Ms. Dobbs spoke to PB Member Lamay's questions. PB. Member Clermont posed questions about signs and murals. Ms. Dobbs spoke to the questions. PB Member Clermont posed questions regarding the maximum freeboard measurements. Ms. Dobbs addressed PB Member Clermont's questions. Vice Chair Deleo posed questions about noise created by an encroaching generator, the decibel levels, allowed time frames for noise and Commercial Artwork. Ms. Dobbs addressed Vice Chair Deleo's questions. Vice Chair Deleo posed questions about types of trees that will be allowed. Mr. Ullom spoke to the questions. Vice Chair Deleo posed questions regarding Tree Variances. Ms. Dobbs spoke to the questions providing an explanation. Ms. Christie discussed the fees for Tree Variances. Chair Halflants posed questions regarding the height of trees. Mr. Ullom spoke to the questions. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 10 of 12 PB Member Clermont made a motion to find 24-ZTA-04 items 1-6 consistent with the Zoning Code and recommend approval to the City Commission. PB Member Salem seconded the motion. Motion passed, 5-0. Vice Chair Deleo posed questions about lot size, front setbacks and reasons for the amendment. Ms. Dobbs spoke to the questions explaining the Zone Districts and discussed minimum lot area. PB Member Clermont discussed objects allowed in the front setbacks and posed questions about maximum height for porches. Ms. Dobbs addressed PB Member Clermont's questions. PB Member Lamay posed a question about Food Distribution by Individual appointments. Ms. Webster spoke to the question. PB Member Salem posed questions about allowable items in the front yard. Ms. Dobbs answered the questions. Ms. Christie provided clarification on the intent. PB Member Salem posed questions about enforcement for Food Distribution by Individual appointments. Ms. Dobbs spoke to the question. Lucia Panica, Director of Developments Services provided an explanation on the intent for the amendment. Chair Halflants posed questions about Newtown Conservation Historic Overlay Porch requirements, RMF Zone District lot sizes and setbacks. Ms. Dobbs addressed the questions. PB Member Lamay made a motion to find items 7-12 consistent with the Zoning Code and recommended approval to the City Commission. PB Member Salem seconded the motion. Motion passed, 5-0. The Planning Board took a 10-minute break. PB Member Clermont posed questions about item 14 regarding staging requirements. Ms. Dobbs provided an explanation. PB Member Lamay posed questions about when a staging permit will be required. Ms. Christie spoke to the questions. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 11 of 12 PB Member Clermont posed questions regarding coplanar. Ms. Webster spoke to the questions. PB Member Clermont posed questions about Accessory Dwelling Units. Ms. Dobbs addressed PB Member Clermont's questions. PB Member Clermont posed questions regarding the: reasons for Alternative Parking Ratio. Ms. Dobbs addressed the questions. Vice Chair Deleo posed questions about Zoning Lots and the definitions. Ms. Webster addressed the questions. Vice Chair Deleo spoke to the Administrative Review process regarding the Alternative Parking Ratio. Ms. Dobbs explained the process. Ms. Christie provided an explanation for the technical review process and reasons for an Administrative Review. Chair Halflants addressed staff's S professionalism and spoke to the presentation. Vice Chair Deleo spoke to the Alternative Parking Ratio and voiced concerns. The Planning Board Members discussed pulling item 18 to vote on separately. The decision was made to make a motion for all items together. PB: Member Lamay made a motion to find items 13-18 of 24-ZTA-04 consistent with the Zoning Code and recommend approval to City Commission. PB Member Clermont seconded the motion. The motion passed 4-1 with Vice Chair Deleo dissenting. V. CITIZEN's INPUT NOTICE TO' THE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5- minute time limit.) There was no citizen's input. VI. APPROVAL OF MINUTES 1. June 12, 2024 Minutes approved by consensus. VII. PRESENTATION OF TOPICS BY STAFF City Attorney Connolly discussed scheduling one or more public hearings heard by the alternate Planning Board Member be first and provided an explanation for the proposal. City Attorney Connolly noted that the item will be placed on the next agenda for a discussion on amending Rules and Procedures. Minutes of the Regular Planning Board Meeting July 10, 2024 at 9:00 a.m. in the Sarasota City Commission Chambers Page 12 of 12 VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the: next available agenda for discussion. IX. ADJOURNMENT Meeting adjourned at 4:02:40 p.m. w OAtR Lh Alison Christie Michael Halflants, Chair General Manager and Secretary to the Board Planning BoarfLocal Planning Agency