MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF MAY 7, 2001, AT 6:00 P.M. PRESENT : Mayor Albert F. Hogle, Vice Mayor Carolyn J. Mason, Commissioners Richard F. Martin, Lou Ann R. Palmer, and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Mayor Hogle The meeting was called to order in accordance with Article III, Section 9(a) of the City of Sarasota Charter at 6:02 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: : EMPLOYEE OF THE MONTH FOR APRIL 2001, CARLOS A. MARIN, CONNECTION CONTROL TECHNICIAN #1 (0025) through (0178) Mayor Hogle requested that City Manager Sollenberger and William Hallisey, Director of Public Works, join him at the Commission table to make the presentation and that Carlos Marin, Connection Control Technician, April 2001 Employee of the Month, join him before the Commission. Mr. Hallisey stated that introducing Mr. Marin to the public is a pleasure; that Mr. Marin has worked for the Public Works Department for the past five years, is a dedicated and hard-working employee, excels in customer service, and has a strong work ethic; that numerous compliments, including a letter from the Sarasota Garden Club which complimented Mr. Marin and his supervisor Andrew St. John for assistance with connecting the Sarasota Garden Club to the City's reclaimed water system, have been received concerning Mr. Marin's work; and quoted the following from the Sarasota Garden Club newsletter: Both are knowledgeable, wonderful, helpful individuals, and as employees, a true credit to the City. Mr. Hallisey continued that the opinion of the public is a true testament to the performance of an employee; that the public thinks highly of Mr. Marin, who has achieved certification as a wastewater treatment plant operator, is a certified backflow BOOK 49 Page 21014 05/07/01 6:00 P.M. BOOK 49. Page 21015 05/07/01 6:00 P.M. prevention technician, and received a degree in environmental sciences; that Mr. Marin is an interested and dedicated employee, whose hard work is appreciated; that Mr. Marin enjoys soccer in his spare time. Mayor Hogle stated that Mr. Marin is also a master of the City's computer system; and presented Mr. Marin with a City-logo watch, a plaque, and a certificate as the April 2001 Employee of the Month in appreciation of his unique performance with the City of Sarasota; and congratulated him for his outstanding efforts. Mr. Marin thanked Mr. Hallisey, Douglas Taylor, Deputy Director of Public Works, Andrew St. John, Senior Foreman, Javier Vargas, Supervisor of Utilities Operations, all of whom have been supportive; and recognized the following family members present in the audience: Vanessa Marin, daughter, Dora Marin, wife, Algen Zapf, friend. 2. PRESENTATION RE: SPECIAL RECOGNITION TO THE NATIONAL ARBOR DAY ESSAY CONTEST WINNER, CHAMBLIN PIATT #1 (0178) through (0270) Mayor Hogle requested that Commissioner Martin and Susan Walker, Program Administrator, Department of Neignbornoods, join him at the Commission table for the presentation. Commissioner Martin stated that attending the April 4, 2001, Arbor Day tree planting ceremony was a privilege and has been done many years as a member of the Parks, Recreation, and Environmental Protection Advisory Board; that the April 4, 2001, Arbor Day tree planting was held at Tuttle Elementary School; that seedlings and a live oak tree were planted; that a third- grade essay contest was held at the same time; that 125 students participated; that the winner of the contest was Chamblin Piatt. Ms. Walker stated that students from five third-grade classes from Tuttle Elementary School were chosen by the Department of Neighborhoods and the Greater Downtown Sarasota Action Team (GDSAT) to participate in an essay contest to commemorate National Arbor Day on April 27, 2001; that the theme of the essay was "Bring Back the Green, I focusing on the importance of planting trees in the City's urban and community environment; that three winning essays were selected from each of the five third-grade classes; that one overall winner was selected from the top essays; that Chamblin Piatt was selected as the overall winner and is recognized for her outstanding achievement in writing for the National Arbor Day essay contest; that Tuttle Elementary School will continue the contest which helps satisfy the State's writing requirements for all elementary school students; and displayed and read from the plaque, which will be displayed at Tuttle Elementary School in recognition of Ms. Piatt's achievement, as follows: Bring Back the Green The City of Sarasota recognizes Chamblin Piatt, Tuttle Elementary School, Third Grade Class, for outstanding writing achievement, National Arbor Day essay contest overall first place winner, Ms. Wiesman's Class, April 27, 2001. Ms. Walker continued that the essay contest was sponsored by the National Tree Trust which also donated the seedlings; that a significant contribution was received from GDSAT; and thanked Jennifer Wilson, Neighborhood Coordinator for GDSAT, for her efforts in securing contributions for prizes. Mayor Hogle thanked GDSAT for the $500 donation. 3. PRESENTATION RE: 2001 AMERICAN PUBLIC WORKS ASSOCIATION ENVIRONMENTAL PROJECT OF THE YEAR AWARD FOR THE HOG CREEK HABITAT RESTORATION PROJECT #1 (0270) through (0315) Mayor Hogle requested that Dan Shabeldeen, Chairman, Sarasota Branch, American Public Works Association (APWA), and Mark Alderson, Executive Director, Sarasota Bay National Estuary Program (SBNEP), join him before the Commission for the presentation. Mr. Shabeldeen stated that the APWA is an international educational and professional association of public agencies, private sector companies, and individuals dedicated to providing high quality public works goods and services; that the APWA Florida Chapter annually recognizes outstanding environmental projects which address physical environmental issues or correct or improve an environmental situation; that the City's Hog Creek Habitat Restoration Project was selected in April 2001 by the APWA Florida Chapter as the State's Environmental Project of the Year; and presented Mayor Hogle with a certificate recognizing the Hog Creek Restoration Project as the 2001 Environmental Project of the Year. BOOK 49 Page 21016 05/07/01 6:00 P.M. BOOK 49 Page 21017 05/07/01 6:00 P.M. 4. PRESENTATION RE: : TREE CITY USA AND GROWTH AWARD FROM THE NATIONAL ARBOR DAY FOUNDATION #1 (0315) through (0364) Mayor Hogle requested that Susan Walker, Program Administrator, Department of Neighborhoods, join him at the Commission table for the presentation. Ms. Walker referred to a March 29, 2001, letter from John Rosenow, President, the National Arbor Day Foundation, naming the City as a Tree City USA and Growth Award recipient; and stated that the City has been named a Tree City USA for the 16th consecutive year by the National Arbor Day Foundation in cooperation with the National Association of State Foresters and the United States Department of Agriculture's Forest Service; that designation as a Tree City USA and receipt of the Tree City USA Growth Award are the result of the City's efforts and commitment to excellence in urban and community forestry, environment improvement, and higher levels of tree care; that communities must fulfill certain standards to become a Tree City USA including: 1) a tree board or department, 2) a tree care ordinance, 3) a comprehensive community forestry program, and 4) an Arbor Day observance; and presented the Tree City USA Growth Award to Mayor Hogle. Mayor Hogle stated that Staff's efforts to participate are appreciated. 5. PRESENTATION RE: RECOGNITION OF THE DONORS FOR THE VAN WEZEL SCHOOLTIME PERFORMANCE OF "BRUNDIBAR n AND THE SYMPOSIUM ON " RACISM AND INTOLERANCE I #1 (0364) through (0540) Mayor Hogle requested that Commissioner Quillin, and John Wilkes, Executive Director of the Van Wezel Performing Arts Hall (VWPAH) I join him at the Commission table for the presentation. Commissioner Quillin stated that seeing a community come together is wonderful; that the renovations at the VWPAH are wonderful, despite some problems; that the community has come together to ensure a program continues for the children of the City. Mr. Wilkes stated that the generous support of the community for the Schooltime Performance series, and especially those who contributed to the performance of "Brundibar" and the Symposium on Racism and Intolerance, is appreciated; that Brundibar was originally performed by the children of Theresienstadt, a World War II concentration camp, became a symbol of hope and light in the face of Nazi oppression during World War II, and will be performed by the Florida Youth Chorus on May 7 and 8, 2001, to an anticipated audience of over 3,000 middle and high school students from three local counties; that immediately following the performances, the VWPAH Education Department will hold the second Symposium on Racism and Intolerance; that two years ago, the VWPAH held the first Symposium on Racism and Intolerance following the presentation of "The Color of Justice,' IF which concerns the story of federally-mandated school integration in 1954; that students attending the performance of Brundibar will discuss the topic of racism and intolerance with a panel of guests including an original surviving member of the children's opera, Ela Stein Weissberger, who performed Brundibar in the concentration camp and who survived Theresienstadt. Mr. Wilkes continued that the panel of guests answered questions concerning past and present racism at the first Symposium; that more than 25,000 students and teachers attended 22 performances; that the performances were the first opportunity for many students to experience the joy and wonder of live performing arts; and recognized representatives of the following contributors present in the audience: The Leslie and Margaret Weller Fund of the Community Foundation of Sarasota County, The Sarasota-Manatee Arch Family Resource Center of the Florida Holocaust Museum, The Keating Foundation, Virginia Toulmin, Edward and Ida Wilkof, The Christopher Tiesi Fund of the Community Foundation of Sarasota County, the Tiesi family, Michael Pender, Jr., Sam and Sally Shapiro, The Men's Club of Temple Beth Israel, Vernon DeSear, Catherine McNeary, Dr. Betty Schoenbaum of the Schoenbaum Foundation, and The Van Wezel Foundation Mr. Wilkes continued that special appreciation is extended to Deane Allyn, member of the VWPAH Advisory Board, for her unflagging belief, dedication, and commitment to the "Brundibar" project and for her invaluable support in bringing the performance to Schooltime Pertormance audiences. Commissioner Quillin thanked the supporters; and stated that the community appreciates the support; that the City is always pleased to deliver good news. BOOK 49 Page 21018 05/07/01 6:00 P.M. BOOK 49 Page 21019 05/07/01 6:00 P.M. 6. PRESENTATION RE: CITY OF SARASOTA PROCLAMATION TO JOYCE D. PIEUCH, PROCLAIMING RECOGNITION OF INTERFAITH INTERRACIAL COUNCIL DAY #1 (0540) through (0630) Mayor Hogle requested that Vice Mayor Mason, and Joyce Piecuch, Director, Interfaith Interracial Council, join him at the Commission table for the presentation. Vice Mayor Mason stated that the Interfaith Interracial Council of Sarasota and Manatee Counties is dedicated to the eradication of bigotry in all forms, actively champions the principles of equality, justice, understanding, and brotherhood among people of all beliefs and races, and has faithfully decried all incidences of racism, bigotry, and discrimination brought to its attention; that 2001 marks the 15th year the Interfaith Interracial Council has promoted religious and racial equality and justice within the community; that the Interfaith Interracial Council has provided an annual Mayors' Interfaith Interracial Breakfast for the past 15 years to promote awareness of the diversity of the community and will assemble at an annual meeting on May 17, 2001, to honor the upcoming 15th anniversary; and read in its entirety the Proclamation proclaiming May 17, 2001, as Interfaith Interracial Council Day. Ms. Piecuch stated that the Proclamation is accepted on behalf of Rabbi Andrew Bossov; and recognized Miriam Greenberg, a founder of the Interfaith Interracial Council, present in the audience. 7. ADOPTION RE: : MEMORIAL RESOLUTION NO. 01R-1368, RECOGNIZING THE PASSING OF CHARLES BARTON COTTEN - ADOPTED #1 (0630) through (0772) Mayor Hogle stated that Memorial Resolution No. 01R-1368, recognizes the April 5, 2001, passing of Charles Barton "Bart" Cotten, an outstanding citizen of Sarasota; that Mr. Cotten moved to Sarasota in 1981 and immediately became actively involved with the City, particularly as the President of the Indian Beach/Sapphire Shores Association and as a member of the Parks, Recreation, and Environmental Protection Advisory Board; that Mr. Cotten was also intensely involved with local chapters of the Boy Scouts of America, Inc., and was instrumental in starting a Sea Scout Troop in Tampa, Florida; and read Memorial Resolution No. 01R-1368 in its entirety. On the motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to adopt Memorial Resolution No. 01R-1368. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0) : Hogle, yes; Martin, yes; Mason, yes; Palmer, yes; Quillin, yes. The following family members came forward and were presented with the memorial resolution appropriately framed on a plaque: Mariana Cotten, wife, Kay Cotten Boyce, daughter, and Danyelle Grezaffi, friend. 8. CHANGES TO THE ORDERS OF THE DAY - APPROVED #1 (0772) through (0831) City Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Move Unfinished Business, Item No. VI-3 to Item No. VI-1, Approval Re: Authorize staff to proceed with strategy for processing City's Comprehensive Plan, SmartCode, Engineering Design Criteria Manual and the Phase II Zoning Code Amendments per the request of Planning Director Robinson B. Move Unfinished Business, Item No. VI-1 to Item No. VI-2, Adoption Re: Proposed Resolution No. 01R- 1358, adopting a schedule to process administrative City initiated amendments to the Comprehensive Plan [A/K/A City's Comprehensive Plan (1998)] based on the adoption of an updated and restated Community Redevelopment Plan; authorizing City staff to proceed in accordance with : said schedule; setting forth findings; etc. (Title Only) per the request of Planning and Development Director Robinson C. Move Unfinished Business, Item No. VI-2 to Item No. VI-3, Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Palm Avenue Parking Garage Development Tri-Party Agreement between the City of Sarasota, Community Redevelopment Agency and Palm Walk. Associates per the request of Planning Director Robinson D. Move New Business, Item No. VII-4 to Consent Agenda No. I, Item No. III A-15, as Approval Re: Grant BOOK 49 Page 21020 05/07/01 6:00 P.M. BOOK 49 Page 21021 05/07/01 6:00 P.M. Easement and authorize the Mayor and City Auditor and Clerk to execute the Florida Power & Light Easement for Marina Jack's dock facility per the request of City Attorney Taylor E. Remove Consent Agenda No. 1, Item No. III A-13, Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the plat for The Renaissance Subdivision to sub-divide the property originally approved as a single parcel site into six individual lots per the request of City Attorney Taylor Mayor Hogle asked if the Commission had any objections to the Changes to the Orders of the Day? Mayor Hogle stated that hearing no objections, the Changes to the Orders of the Day are approved by unanimous consent. The Commission recessed and convened into a Special Session as the Community Redevelopment Agency at 6:27 p.m. and reconvened at 6:37 p.m. 9. APPROVAL RE: MINUTES OF THE STATUTORY SARASOTA CITY COMMISSION MEETING OF APRIL 11, 2001 AND THE REGULAR SARASOTA CITY COMMISSION MEETING OF APRIL 16, 2001 APPROVED (AGENDA ITEM I-1 AND I-2) #1 (0831) through (0884) Mayor Hogle asked if the Commission had any changes to the minutes? Mayor Hogle stated that hearing no changes, the minutes of the April 11, 2001, Statutory Commission meeting are approved by unanimous consent. Mayor Hogle asked if the Commission had any changes to the minutes of the April 16, 2001, Regular meeting? Commissioner Palmer stated that the motions referring to the traffic circulation study of the area west of US 41 from Gulf Stream Avenue north to Centennial Park should be changed to include Centennial Park. Mayor Hogle stated that hearing the consensus of the Commission, the minutes of the April 16, 2001, Regular Commission meeting are approved with the clarification of the motions referring to the traffic circulation study of the area west of US 41 from Gulf Stream Avenue north to Centennial Park to include Centennial Park by unanimous consent. 10. BOARD ACTIONS RE: PARKS, RECREATION AND ENVIRONMENTAL PROTECTION BOARD'S REGULAR MEETINGS OF MARCH 15, 2001 AND APRIL 23, 2001 - (AGENDA ITEM II) #1 (0884) through (1710) Kenneth McMillen, Chairman, and Maria Price, Vice Chairman, Parks, Recreation, and Environmental Protection Advisory Board (PREPAB), and Duane Mountain, Public Works Capital Projects Manager, and came before the Commission. Mr. McMillen presented the following items from the Parks, Recreation, and Environmental Protection Advisory Board's meetings of March 15 and April 23, 2001: A. "Peace Pole" in Dr. Martin Luther King, Jr., Park Mr. McMillen stated that Les Druckenmiller came before the PREPAB and requested permission to place a "Peace Pole" in Dr. Martin Luther King, Jr., (MLK) Park; that a "Peace Pole" is a post which is four-by-four inches and eight feet tall installed in the ground with the word "peace" inscribed on the top of the pole in numerous languages including Swahili and English; that the history of the "Peace Pole" was explained to the PREPAB; that the "Peace Pole" will be installed at no cost to the Cityi that the PREPAB voted unanimously to recommend Commission approval to place the "Peace Pole" in MLK Park. Vice Mayor Mason stated that the "Peace Pole" is supported; and asked if the PREPAB has decided a location for the " Peace Pole"? Mr. McMillen stated that a location has not been selected. Ms. Price stated that the Public Works Department will suggest a location for the "Peace Pole." Vice Mayor Mason asked if the location will be presented to the Commission for approval? Mr. Mountain stated yes; that a layout of MLK Park indicating the recommended location will be provided. Commissioner Quillin stated that the Public Art Committee should also review the recommended installation of the " Peace Pole"; that the City has criteria for maintenance of public art. BOOK 49 Page 21022 05/07/01 6:00 P.M. BOOK 49 Page 21023 05/07/01 6.:00 P.M. Commissioner Martin stated that Public Works can address maintenance concerns. On motion of Commissioner Martin and second of Vice Mayor Mason, it was moved to refer the installation of the "Peace Pole" in Dr. Martin Luther King, Jr., Park to Staff and the Public Art Committee to determine questions of location, materials, and maintenance. Motion carried unanimously (5 to 0): : Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. B. Construction of a City Skateboard Park Mr. McMillen referred to a April 27, 2001, letter from the PREPAB to the Commission concerning recommendations for a City Skateboard Park; and stated that PREPAB conducted the first of two public meetings on April 5, 2001, at 6 p.m., in the West Cafeteria of Sarasota High School to discuss the construction of a City Skateboard Park; that input from potential users of the Skateboard Park was received; that members of the design team involved with the North Port Skateboard Park and County Staff were present to answer questions from the public and PREPAB; that the general tenor of the meeting was the public supports the construction of a City Skateboard Park. Mr. McMillan continued that the second PREPAB public meeting was held at the Sarasota Mobile Home Park (SMHP) Auditorium on April 10, 2001, at 6 p.m., to discuss construction of a City Skateboard Park at Payne Park with affected neighborhood residents; that the majority of the neighborhood residents agreed a City Skateboard Park should be constructed; however, many neighborhood residents also questioned the appropriateness of locating the City Skateboard Park at Payne Park; that the PREPAB agreed unanimously the City should build a skateboard park in Payne Park; that at the April 23, 2001, PREPAB meeting, the following recommendations to the City Commission were formulated: 1. A Skateboard Park should be built as soon as possible. 2. The Skateboard Park should be located in Payne Park away from the existing tennis courts and near the Police Station - Payne Park is centrally located, near public transportation, and has sufficient space to build a Skateboard Park will all the elements necessary to ensure success, 3. The surrounding neighborhoods should not be significant affected due to the proposed location of the Skateboard Park within Payne Park. 4. The SMHP residents should not be displaced by the construction of the Skateboard Park due to the proposed location. 5. The Risk Management Department must evaluate requiring the use of pads, helmets, and other appropriate safety equipment as a condition of Skateboard Park use. 6. The use of bicycles at the Skateboard Park should not be allowed - A separate area should be constructed for bicycles. 7. The Skateboard Park should be supervised during all hours of operation. 8. Admission to the Skateboard Park should be free. 9. The hours of operation of the Skateboard Park should be suited to the meet the needs of the users. 10. The size of the Skateboard Park should be determined by the design experts with specific consideration of certain elements. Mr. McMillan referred to the April 27, 2001, letter from the PREPAB indicating the following elements which should be considered by the design experts: A. The surface should be made of concrete with all edges hardened with steel B. An advanced section, which would include vertical ("vert") sections, should be constructed separate from beginner and intermediate areas C. Sections for beginners, intermediates, and expert/advanced skaters must not conflict with each other D. The Skateboard Park should include obstacles which are frequently found on streets, such as rails and stairs, and also other unique park-related obstacles E. Obstacles should have the capability to be approached from all possible angles F. Lights should be installed to allow skating at night BOOK 49 Page 21024 05/07/01 6:00 P.M. BOOK 49 Page 21025 05/07/01 6:00 P.M. G. Drinking fountains, restrooms, shaded seating and picnic areas, and a public pay phone should be installed at the Skateboard Park Commissioner Palmer stated that both public meetings were attended; and requested clarification of liability and sign off by participants and parents. Mr. McMillen stated that liability was discussed but not in depth; that the question of liability should be referred to the City's Risk Management Department. Commissioner Palmer stated that the issue of liability should be resolved before the skateboard park moves forward and is a major consideration. Commissioner Quillin distributed brochures from the Clearwater, Florida and Dunedin, Florida, skateboard parks, an article from the October 1999 issue of American City & County, and a newsletter from the city of Dunedin, Florida; and stated that several skateboard parks were visited; that Dunedin, Florida, has opened a skateboard park; that Dunedin established an ad hoc committee to consider the skateboard park; that significant personal involvement with young people, parents, and other interested persons concerning the skateboard park issue has personally occurred; that Mayor Hogle and she have been the leaders in constructing a skateboard park, despite a lack of agreement concerning the location; that the community wishes to have a skateboard park constructed in the City; that the PREPAB's report is disappointing as the PREPAB would have discovered Dunedin received a $30,000 grant from the State if further investigation had occurred; that grant funds are available; that many communities have different waivers of liability for users of the skateboard parks; that Dunedin charges an entry fee to the skateboard park and identifies skaters who have signed waivers with wristbands; that helmets are the only equipment required in the Dunedin skateboard park; that the indoor skateboard park in St. Petersburg, Florida, was also visited; that the skateboard park is privately owned, is 45,000 square feet in size, is located in an old warehouse, and will be expanded outdoors; that many Skateboarders travel to the St. Petersburg skateboard park. Commissioner Quillin continued that a public/private partnership for the skateboard park is a possibility; that Linda Rice, President, Sanctuary Skate Parks, Inc., has built five skateboard parks in Naples, Florida, Ft. Meyers, Florida, Macon, Georgia, Chattanooga, Tennessee, and West Palm Beach, Florida; that the efforts of the PREPAB are appreciated; that significant discussion was held with experts concerning the proposed location for the City's skateboard park; that the Dunedin skateboard park is associated with a recreation center; that the experts recommend constructing the skateboard park in an open area with supervision during open hours; that Cohen Park on US 301 and Myrtle Avenue was suggested; that Cohen Park is easily located, already receives many visitors, and is being improved; that most parents of skateboarders would like to have an area to sit and watch the children; that Dunedin added an area with tables for spectators; that the Dunedin skateboard park cost $140,000 including lighting; that the direction being taken is good; however, the proposed location of Payne Park for the City's skateboard park is not supported; that legal implications are involved with locating the skateboard park at Payne Park and must be resolved. Ms. Price stated that the disappointment of Commissioner Quillin is regretted; that the funding was not discussed by the PREPAB as seeking funding from the State or public is not the responsibility of an advisory board. Mayor Hogle stated that the efforts of the PREPAB and Staff in preparing the report are appreciated. On motion of Commissioner Martin and second of Vice Mayor Mason, it was moved to accept the report of the PREPAB concerning the skateboard park. Commissioner Martin stated that constructing a skateboard park has been supported since the discussion began a number of years ago; that the length of time taken considering the skateboard park is disappointing; that the project should be moved forward quickly. Mayor Hogle asked if the motion includes accepting the PREPAB's recommendation of locating the skateboard park at Payne Park? Commissioner Martin stated yes. Mayor Hogle stated that a meeting was held with a private donor who offered to donate $100,000 toward the skateboard park; that the hope is to obtain the donation to begin the funding for constructing the skateboard park; and thanked David Malinsky, concerned citizen and skateboard enthusiast, in the audiënce for his efforts. BOOK 49 Page 21026 05/07/01 6:00 P.M. BOOK 49 Page 21027 05/07/01 6:00 P.M. City Attorney Taylor stated that Payne Park still has an active mobile home park in which residents live; that the action should not be interpreted as an action of the Commission to close the Sarasota Mobile Home Park (SMHP) ; that legal steps, which have not been instituted, must be taken if the desire is to close the SMHP; that the motion is not for a closure of the SMHP. City Manager Sollenberger stated that the Administration recommends approving the recommendation of PREPAB concerning the construction of a City Skateboard Park in Payne Park. Mayor Hogle restated and called for a vote on the motion to approve the report of the Parks, Recreation, and Environmental Protection Advisory Board concerning the skateboard park, specifically including the location of the skateboard park in Payne Park. Motion carried (4 to 1): Martin, yes; Mason, yes; Palmer, yes; Quillin, no; Hogle, yes. Commissioner Quillin stated that the vote concerning the skateboard park was only against the location of the skateboard park in Payne Park; that the Dunedin ad hoc advisory board worked with Staff, located funding, did an excellent job, and included young people on the advisory board; that Payne Park is not an appropriate location for the skateboard park; that the City requires a skateboard park twice the size of the skateboard park in North Port. City Manager Sollenberger stated that the Administration recommends receiving the report of the March 15 and April 23, 2001, PREPAB meetings. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to receive the report of the March 15 and April 23, 2001, PREPAB meetings. Motion carried unanimously (5 to 0): Martin, yes; Mason, yesi Palmer, yes; Quillin, yes; Hogle, yes. Commissioner Palmer stated that the Senior Friendship Center (SFC) was visited; that the Parks Master Plan was discussed; that the Senior Friendship Center has not been involved with development of the Parks Master Plan; that Luke Wood Park should be included in the Parks Master Plan; that the SFC is interested in participating; that the SFC should be notified as the development of the Parks Master Plan progresses. Mr. McMillen stated that the PREPAB is not involved in the development of the Parks Master Plan at the present time; however, communication will be established with the SFC. 11. CONSENT AGENDA NO. 1: ITEM NOS 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, AND 15 APPROVED; ITEM NO. 13 REMOVED UNDER CHANGES TO THE ORDERS OF THE DAY (AGENDA ITEM III-A) #1 (1710) through (2360) Mayor Hogle requested that Item No. 14 be removed for discussion. Commissioner Quillin requested that Item Nos. 2, 3, and 11 be removed for discussion. 1. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute an Interlocal Agreement between the City of Sarasota and the Sarasota County Sheriff's Office to authorize the Sarasota Police Department to use, through agents and employees of the Sheriff, the computer terminals located at the Sheriff's Office for the purpose of gaining access to NCIC and FCIC information systems 4. Approval Re: Authorize the City Attorney to prepare and the Mayor and City Auditor and Clerk to execute the First Extension to the Agreement between the City of Sarasota and Nutri-Source, Inc., (Bid #00-23H) commencing on June 1, 2001 through May 31, 2002, for sale of compost 5- Approval Re: Authorize the City Attorney to prepare and the Mayor and City Auditor and Clerk to execute the Second Amendment to the Agreement between the City of Sarasota and Kimley-Horne and Associates, Inc., (RFP #98-70L) deemed to have been in effect December 9, 2000, through December 8, 2001, for continuing Engineering Services 6. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute a contract between the City of Sarasota and Mote Marine Laboratory, Inc., in the amount of $24,951.70 for Mote Marine Laboratory, Inc. to study relationships between water quality and the occurrence of red tide 7. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the FY 2001 Annual Funding Agreement between the City of Sarasota and Sarasota County for the BOOK 49 Page 21028 05/07/01 6:00 P.M. BOOK 49. Page 21029 05/07/01 6:00 P.M. Sarasota Bay National Estuary Program (SBNEP) in the amount of $34,938 8. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the FY 2001 Annual Workplan Funding Agreement between the City of Sarasota and Manatee County for the Sarasota Bay National Estuary Program (SBNEP) in the amount of.$ $50,000 9. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the FY 2001 Annual Funding Agreement between the City of Sarasota and Southwest Florida Water Management District (SWFWMD) on behalf of the Sarasota Bay National Estuary Program (SBNEP) in the amount of $133,000 for technical projects in the Sarasota Bay Watershed (W601) 10. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Second Extension to License Agreement between the City of Sarasota and Sarasota Youth Baseball, Inc., (SYBC) to extend the term of the Agreement to include the City hosting National Amateur Athletic Union (AAU) cournaments through 2003 12. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute a contract between the City of Sarasota and Baskerville Donovan, Inc., in an amount not to exceed $57,744 for Engineering Serviced for the Gillespie Avenue Improvement Project for 18th Street to 21st Street 15. Approval Re: Grant Easement and authorize the Mayor and City Auditor and Clerk to execute the Florida Power & Light Easement for Marina Jack's dock facility On motion of Vice Mayor Mason and second of Commissioner Martin, it was moved to approve Consent Agenda No. 1, Item Nos. 1, 4, 5, 6, 7, 8, 9, 10, 12, and 15. Motion carried unanimously (5 to 0): Martin, yesi Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 2. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Reimbursement Agreement for the historic Leonard Reid house relocation to 1435 Seventh Street Commissioner Quillin stated that the item concerns the relocation of the Leonard Reid house; that saving the house is supported; that the decision to move the house is pleasing; that the understanding is the Reimbursement Agreement was originally intended for seven years; that the Reimbursement Agreement was changed to five years; that the reimbursement will be $5,000; that the Reimbursement Agreement should be extended for an additional two years to keep to the original intent which was a $7,000 reimbursement. Gregory Horwedel, Director of Redevelopment and Development Services, came before the Commission and stated that the comments are correcti that originally a seven-year term was considered; that adjusting to reflect the $1,000 per year reimbursement as desired by the Commission was necessary due to the agreement between the owner of the property and the operator of the daycare facility; that the Commission can extend the agreement if desired. Commissioner Quillin stated that considerable funds have been spent to prepare the property for the daycare facility; that the lessees should have the option to extend for two more years and receive reimbursement. On motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to approve the option to extend the Reimbursement Agreement for the historic Leonard Reid house relocation to 1435 Seventh Street for two years. City Attorney Taylor stated that the two-year extension is an option; that the Commission can approve the two-year extension and the City Attorney's Office will make the language change. City Manager Sollenberger stated that the Administration recommends approval and authorization to sign the Reimbursement Agreement including the change to add the option for the two-year extension. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 3. Approval Re: Acceptance of Surplus Property Bid #01-37H in the amount of $51,050.00 from Leslie Telford for City property located at 921 Tennessee Lane Commissioner Quillin asked if the property was declared surplus? BOOK 49 Page 21030 05/07/01 6:00 P.M. BOOK 49 Page 21031 05/07/01 6:00 P.M. City Manager Sollenberger stated that a declaration of surplus property has not been made. Mr. Horwedel stated that the Indian Beach/Sapphire Shores Association (IB/SSA) has worked with Staff concerning the Indian Beach shoreline restoration; that the IB/SSA requested the City sell the property and dedicate the proceeds toward the Indian Beach shoreline restoration as a shortfall in the funding was discovered; that the Commission can dispose of the property as desired; that the property has been appraised at a value of approximately $50,000; that the City acquired the property in the early 1970s; that the property is on a corner lot and has little other use; that the purchaser lives on the adjoining property and would like to augment the existing yard; that the deal would be beneficial to the City and allow the shoreline restoration project to move forward. Commissioner Quillin stated that hearing bids were received is disturbing; and asked if the property was advertised for sale? Mr. Horwedel stated yes; that the property was advertised in the Sarasota Herald-Tribune, that such projects are handled by the General Services Department; that the proposed purchaser offered $51,050. City Attorney Taylor stated that the issue of declaration of property as surplus is often raised; that a requirement existed in the Florida Statutes indicating a municipality could not sell propercy without a formal declaration of surplus many years before the implementation of the concept of home rule for municipalities; that a Florida Statute still pertains to counties; however, the requirement no longer applies to municipalities; that the Administration is unfettered regarding sales as relating to the declaration of surplus; that the law currently indicates no restrictions concerning a formal declaration of surplus are placed on the City unless done sO by City; that the decision to sell is at the City's discretion; that the sale of property should perhaps come before the Commission prior to advertising; that requiring a formal finding of surplus may be undesirable as the responsibility has been relieved since the adoption of the home rule statute. On motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to accept the bid price of $51,050 from Leslie Telford for the City property located at 921 Tennessee Lane and authorize the City to execute the same. Motion carried unanimously (5 to 0) : Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 11. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute a contract between the City of Sarasota and Duncan Seawall, Dock & Boat Lift, Inc., (Bid #00-90H) in the amount of $167,579.04 for completion of the Indian Beach Shoreline Restoration Project Commissioner Quillin asked if the approval is to utilize funds from the sale of the City-owned property on located at 921 Tennessee Lane (Bon Air Avenue) ? City Manager Sollenberger stated yes. Commissioner Quillin stated that the amount indicated to fund the project is $25,800. City Manager Sollenberger stated that the balance of the proceeds from the sale of the property at $51,050 would be directed for another ourpose. Mayor Hogle stated that the understanding is the remaining funds would be allocated toward parks in the area. Mr. Horwedel stated that the IB/SSA requested the funding be held for future projects; that a beautification program is underway on Bay Shore Road; that holding the funds in reserve is supported by the IB/SSA. Commissioner Quillin stated that the IB/SSA is interested in building another park. Mr. Horwedel stated that is correct. Commissioner Quillin stated that Consent Agenda No. 1, Item No. 11 was pulled as the funding does not total $51,050, which is the sale price of the property. Commissioner Palmer referred to a memorandum dated May 7, 2001, to the Commission from the Engineering Department indicating that $140,543.09 is from the Indian Beach Penny Sales Tax which is incorrect; that the funding is from the Citywide portion of the Local Option Sales Tax (L.O.S.T.), also called the penny sales tax. BOOK 49 Page 21032 05/07/01 6:00 P.M. BOOK 49 Page 21033 05/07/01 6:00 P.M. On motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to approve the Administration's recommendation to execute a contract between the City of Sarasota and Duncan Seawall, Dock & Boat Lift, Inc., (Bid #00-90H) in the amount of $167,579.04 for completion of the Indian Beach Shoreline Restoration Project. Motion carried unanimously (5 to 0) : Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 14. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the State-Funded Grant Agreement for the Urban Infill and Redevelopment Implementation Grant, Contract No.: 01-11-07-68-02-02 Mayor Hogle stated that the Administration has some information concerning the State-Funded Grant Agreement for the Urban Infill and Redevelopment Implementation Grant, Contract No. 01-11-07- 68-02-002. City Manager Sollenberger stated that a presentation will be made and a check will be presented after the motion. Mayor Hogle stated that the Administration's recommendation is to approve the agreement for the execution of the State-Funded Grant Agreement for the Urban Infill and Redevelopment Implementation Grant, Contract No. 01-11-07-68-02-002. On motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to approve the execution of the State-Funded Grant Agreement for the Urban Infill and Redevelopment Implementation Grant, Contract No. 01-11-07-68-02-002. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. Patrizia Barbone, Acting Director of Neighborhood Development, Susan Fleming, Acting Program Administrator, Department of Community Affairs Urban Infill and Redevelopment Assistance Program, Jennifer Wilson, Neighborhood Coordinator for the Greater Downtown Sarasota Action Team (GDSAT), Sandra Vaughn, Board Member, Park East Neighborhood Association, Wayne DeLair, representing the Gillespie Park Neighborhood Association, came before the Commission. Ms. Barbone stated that Ms. Fleming has brought a $300,000 check for the designated urban infill and redevelopment area of the City consisting of the Park East and Gillespie Park neighborhoods. Ms. Fleming stated that representing Steve Seibert, Secretary, Florida Department of Community Affairs, who is unable to attend is a pleasure; and presented a $300,000 check to the City for work in the Park East and Gillespie Park neighborhoods. Mayor Hogle thanked Ms. Fleming on behalf of the City. 12. CONSENT AGENDA NO. 2: ITEM 1 (RESOLUTION NO. 01R-1339) - ADOPTED; ITEM 2 (RESOLUTION NO. 01R-1369) - ADOPTED; ITEM 3 (ORDINANCE NO. 00-4266) - ADOPTED (AGENDA ITEM III-B) #1 (2360) through (2530) Commissioner Palmer requested that Item No. 3 be removed for discussion. 1. Adoption Re: Proposed Resolution No. 01R-1339, regarding the membership of the Community Development Advisory Committee through 2005; amending Resolution No. O0R-1302 establishing the Community Development Advisory Committee to add thereto a fourteenth member who shall be a voting student member appointed annually by the Board of County Commissioners of Sarasota County; etc. (Title Only) 2. Adoption Re: Proposed Resolution No. 01-1369, creating a Charter Review Committee; appointing members; stating the purpose for activating said committee; specifying the scope of the Charter Review; providing for administrative support; etc. (Title Only) City Auditor and Clerk Robinson read proposed Resolution Nos. 01R-1339 and 01R-1369 by title only. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to adopt Consent Agenda No. 2, Item Nos. 1 and 2. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 3. Adoption Re: Proposed Ordinance No. 00-4266, to amend Ordinance No. 87-3130 by revising the use restrictions set forth in rezone Ordinance No. 87-3130 to allow additional commercial use on the property zoned BOOK 49 Page 21034 05/07/01 6:00 P.M. BOOK 49. Page 21035 05/07/01 6:00 P.M. Commercial Intensive (CI) located at 3333 North Washington Boulevard; said property consisting of + 1.05 acres generally located on the west side of North Washington Boulevard between 33rd and 34th Streets A/K/A Vision Plaza; as more particularly described herein; providing for additional conditions; repealing ordinances in conflict; etc. (Title Only) Application No. 00-RE-16, Applicant Jack Bodziak, architect, as agent for Rodney Dessberg, as owner) Commissioner Palmer stated that a seat was held on the Planning Board/Local Planning Agency (PBLP) at the time proposed Ordinance No. 00-4266 went before the PBLP; that the completion of a fence at the rear of the property was a concern; that the documentation indicated the fence had been completed; however, a letter confirming completion of the fence is not seen; and requested clarification. Timothy Litchet, Director of Building, Zoning and Code Enforcement, came before the Commission and stated that the fence has been completed and personally viewed. City Auditor and Clerk Robinson read proposed Ordinance No. 00-4266 by title only. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to adopt Consent Agenda No. 2, Item No. 3. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0) : Mason, yes; Palmer, yes, Quillin, yes; Hogle, yes; Martin, yes. 13. NON QUASI- JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4300, AMENDING CHAPTER 33 OF THE CITY CODE PERTAINING TO THE IMPOUNDMENT OF MOTOR VEHICLES USED TO FACILITATE PROSTITUTION OR DRUG RELATED CRIMES; PROVIDING FOR INTEREST ON LIENS TO BE HE MAXIMUM PROVIDED BY LAW AND FOR FORECLOSURE THEREOF : PROVIDING FOR THE SEVERABILITY OF PARTS HEREOF; REPEALING ORDINANCES IN CONFLICT; ETC. (TITLE ONLY) = PASSED ON FIRST READING (AGENDA ITEM IV-A-1) #1 (2530) through (2795) Mayor Hogle stated that the public hearing involves impoundment of motor vehicles used to facilitate prostitution or drug-related crimes. Gordon Jolly, Chief, Sarasota Police Department (SPD), came before the Commission and stated that at the April 16, 2001, Regular Commission meeting, the Commission set proposed Ordinance No. 01-4300 for public hearing; that proposed Ordinance No. 01-4300 is a housekeeping ordinance which changes the current ordinance to provide the interest on liens will accrue at the maximum rate provided by law instead of 12 percent. Mayor Hogle opened the public hearing. There was no one signed up to speak and Mayor Hogle closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4300 by title only. City Manager Sollenberger stated that the Administration recommends passing proposed Ordinance No. 01-4300 on first reading. On motion of Vice Mayor Mason and second of Commissioner Quillin, it was moved to pass proposed Ordinance No. 01-4300 on first reading. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): : Palmer, yes, Quillin, yes; Hogle, yes; Martin, yes; Mason, yes. Mayor Hogle requested that City Auditor and Clerk Robinson explain the public hearing sign-up process. City Auditor and Clerk Robinson stated that Affected Persons and other interested persons wishing to speak are requested to complete a Request to Speak form; that speakers at the non quasi-judicial public hearings will have five minutes to speak; that speakers will be timed and will be advised when one minute remains. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. Mayor Hogle requested that City Attorney Taylor explain the quasi-judicial public hearing process. City Attorney Taylor stated that during quasi-judicial public hearings, the Commission will be required to base any decision on çompetent, substantial evidence; that prior to opening the public hearing, Commissioners will be requested to disclose any ex parte communications concerning the subject property; that the BOOK 49 Page 21036 05/07/01 6:00 P.M. BOOK 49 Page 21037 05/07/01 6:00 P.M. recommendation is to allow ten minutes for the Applicant's presentation and five minutes for rebuttal; that the City will have seven minutes for presentation and five minutes for rebuttal; that no individuals have been certified by the Commission as Affected Persons; that Affected Persons are individuals especially interested in the proceedings due to proximity to or other special interest in the subject propertyi that other interested persons will have five minutes to speak; that speakers may request additional time which, if granted, will be determined at the discretion of the Commission; that Applicants and the City will be afforded the opportunity to present evidence and expert witnesses and for cross-examination. Mayor Hogle stated that hearing the consensus of the Commission, the time limits are approved. 14. QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4302, TO AMEND ORDINANCE NO. 97-3996 BY THE SUBSTITUTION OF SITE PLAN 01-SP-10 FOR PREVIOUSLY APPROVED SITE AND DEVELOPMENT PLAN 97-PSD-06 TO ALLOW AN INCREASE IN DENSITY FOR AN ASSISTED LIVING FACILITY IN THE RMF -3 ZONE DISTRICT LOCATED AT 3221 FRUITVILLE ROAD; THE MODIFICATIONS DEPICTED IN SITE PLAN 01-SP-10 INCLUDE THE ADDITION OF SEVEN (7) RESIDENTIAL UNITS FOR A TOTAL OF NINETY (90) RESIDENTIAL UNITS AT THE ASSISTED LIVING FACILITY KNOWN AS HERON HOUSE, AS MORE PARTICULARLY DESCRIBED HEREIN; APPROVING SITE PLAN 01-SP-10; PROVIDING FOR CONDITIONS ; REPEALING ORDINANCES IN CONFLICT; ETC. (TITLE ONLY) (APPLICATION NOS. 01-ROA-02, 01-SP-10, AND 97-PSD-06, APPLICANT DEBRA ROMAN, OF WEDDING ARCHITECTS, AS AGENT FOR HORIZON SENIOR LIFESTYLES, LTD., AS OWNER) PASSED ON FIRST READING (AGENDA ITEM IV-B-1) #1 (2795) through (3124) Mayor Hogle stated that proposed Ordinance No. 01-4302 pertains to Rezone Ordinance Amendment Application No. 01-ROA-02 requesting an amendment of previously approved Rezone Ordinance No. 97-3996 by substituting Site Plan No. 01-SP-10 for previously approved Site Plan No. 97-PSD-06 to allow the expansion of an assisted living facility known as Heron House located at 3221 Fruitville Road; that the Applicant is Debra Roman, Wedding, Stephenson & Ibarguen Architects, Inc., representing Horizon Senior Lifestyles, Ltd.; that no one has applied for Affected Person status. Mayor Hogle requested that Commissioner ex parte communications, if any, be disclosed. Mayor Hogle, Vice Mayor Mason, and Commissioners Martin, Palmer, and Quillin stated that no ex parte communications have occurred. Mayor Hogle opened the public hearing and requested that the Applicant come forward. Ms. Roman and Doug Olson, representative of Heron House, came before the Commission. Ms. Roman stated that moving the project forward is eagerly anticipated; that Heron House provides an upper-standard quality of care for the elderly which is necessary in the City and State. Ms. Roman referred to a displayéd site plan indicating the existing Heron House facility and the proposed addition; and stated that the proposal is for seven additional units; that the units were intended for double occupancy upon construction; however, many residents have chosen single occupancyi that the facility is permitted and governed by the State. Mr. Olson stated that the State license limits the number of residents which can occupy the facility; that the limit will not be increased; that the attempt is being made to spread the same amount of residents over more space. Mayor Hogle requested that Staff come forward for the City's presentation. Karin Murphy, Senior Planner II, Planning Department, came before the Commission and stated that Rezone Ordinance Amendment Application No. 01-ROA-02 is to approve an amendment to previously approved Rezone Ordinance No. 97-3996 by substituting Site Plan Application No. 01-SP-10 for previously approved Site Plan No. 97-PSD-06 for an assisted living facility known as Heron House at 3221 Fruitville Road. Ms. Murphy continued that the site was the subject to a number of previous approvals including an amendment to the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan) i that a condition was placed on the amendment to have a 50-foot buffer maintained along the northern property line; that the original approval for Heron House recognized the buffer; that the request continues to BOOK 49 Page 21038 05/07/01 6:00 P.M. BOOK 49 Page 21039 05/07/01 6:00 P.M. maintain the 50-foot buffer which was important to the single-family homes to the north of the property. Ms. Murphy referred to a site plan displayed on the overhead projector and stated that the addition will occur to the north of the facility; that three trees were removed and will be replaced; that the request required a variance to the lot coverage requirement; that the district allows a 25-percent lot coverage; that the project depicted a 30-percent coverage; that a variance was received to allow the additional lot coverage area. Vice Mayor Mason left the Chambers at 7:28 p.m. Ms. Murphy further stated that the modifications depicted in Site Plan No. 01-SP-10 include the addition of seven residential units without kitchens for a total of 90 units at the assisted living facility; that the revised site plan is proffered as part of the rezoning ordinance; that the Planning Board/Local Planning Agency (PBLP) held a public hearing at the April 4, 2001, meeting regarding Rezone Ordinance Amendment No. 01-ROA-02 and Site Plan No. 01 SP-10 and voted unanimously to find the amendment to the rezone ordinance with the accompanying site plan consistent with the tree protection ordinance, City's Comprehensive Plan, the standards for review set forth in the Zoning Code (1998) and recommended approval to the Commission. Commissioner Martin asked if stormwater mitigation is necessary? Ms. Murphy stated that the Applicant has complied with requirements. Ms. Roman stated that the stormwater requirements have been fulfilled; that some retention ponds in the area were enlarged. Mayor Hogle stated that no interested persons have signed up to speak; that neither the Applicant nor the City has any rebuttal; and requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4302 by title only. On motion of Commissioner Palmer and second of Commissioner Martin, it was moved to pass proposed Ordinance No. 01-4302 on first reading. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (4 to 0): Quillin, yes; Hogle, yes; Martin, yes; Palmer, yes. 15. QUASI-JUDICIAL PUBLIC HEARING RE: : PROPOSED ORDINANCE NO. 01-4303, TO REZONE A +.43 ACRE SITE (COMPRISED OF TWO [21 PARCELS) LOCATED ON THE SOUTH SIDE OF FRUITVILLE ROAD BETWEEN SHADE AVENUE ON THE WEST AND JEFFERSON AVENUE ON THE EAST FROM THE SINGLE-FAMILY RESIDENTIAL-2 (RSF-2) AND OFFICE PARK (OP) ZONE DISTRICTS TO THE OFFICE, PROFESSIONAL BUSINESS (OPB) ZONE DISTRICT, AS MORE PARTICULARLY SET FORTH HEREIN; SAID PROPERTY BEING LOCATED AT 2428 AND 2436 FRUITVILLE ROAD; PROVIDING FOR CONDITIONS OF THE REZONING; ETC. (TITLE ONLY) (APPLICATION NO. 01-RE-05, APPLICANTS ALBERT AND LYNNE DUMAS, AS OWNERS) PASSED ON FIRST READING (AGENDA ITEM IV-B-2) #1 (3124) through (3599) Mayor Hogle stated that proposed Ordinance No. 01-4303 pertains to Rezone Application No. 01-RE-05 concerning rezoning the property on the south side of Fruitville Road with a street address of 2428 and 2436 Fruitville Road and located between Shade Avenue on the west and North Jefferson Avenue on the east; that the Applicant is Albert Dumas, owner; that no persons have filed for Affected Person status. Mayor Hogle requested that Commissioner ex parte communications, if any, be disclosed. Mayor Hogle, Vice Mayor Mason, and Commissioners Martin, Palmer, and Quillin stated that no ex parte communications have occurred. Mayor Hogle opened the public hearing and requested that the Applicant come forward. Vice Mayor Mason returned to the Chambers at 7:34 p.m. Mr. Dumas came before the Commission and stated that the properties are in the Office Park (OP) Zone District and Single-Family Residential-2 (RSF-2) Zone District; that the proposal is to rezone the properties to the Office, Professional and Business (OPB) Zone District; that no negative comments have been received throughout the meetings concerning the Application; that the project has a de minimus traffic impact; BOOK 49 Page 21040 05/07/01 6:00 P.M. BOOK 49 Page 21041 05/07/01 6:00 P.M. that the project will improve the overall area; that the majority of residents. in the area are housed in single-family homes built in the 1950s which require maintenance; that the intent is to build professional offices. Mayor Hogle requested that Staff come forward for the City's presentation. Allen Parsons, Senior Planner II, Planning Department, came before the Commission and stated that Rezone Application No. 01-RE-05 is to approve a rezoning from the RSF-2 and OP Zone Districts to the OPB Zone District for the properties located at 2428 and 2436 Fruitville Road; that no site plan has been proffered; that a restriction upon the uses proposed for future development as set forth in the rezone ordinance has been proffered; that the Planning Board/Local Planning Agency (PBLP) held a public hearing on April 4, 2001, regarding Rezone Application 01-RE-05 and determined the rezoning was consistent with the tree protection ordinance, the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the standards for review set forth in the Zoning Code (1998) and recommended approval to the Commission; that the conditions recommended by the PBLP are set forth in the proposed ordinance as follows: The use of the rezoned property at 2428 and 2436 Fruitville Road shall be limited solely to the following permitted uses in the OPB District: Adult day care; Alarm system, security operation office; Data and computer services; Dwelling-Multiple family; Essential governmental services; Medical or dental laboratory; Office, business or professional; Office or clinic, medical or dental; Park; and Radio and television stations Mr. Parsons referred to displayed computer-generated slides indicating the location of the property on the south side of Fruitville Road east of Lime Avenue between Shade and Jefferson Avenues; and stated that one parcel is in the Community otfice/Institutional Land Use Classification; that the OPB Zone District is one of the implementing zone districts for the classification; that the current RSF-2. Zone District is not an implementing zone district; that the other parcel is in the OP Zone District which provides for the more intense uses in the Community Office/Institutional Land Use Classification; that the parcel is too small to develop consistent with the OP Zone District; that development in the OP Zone District should be on property at least one acre in size. Mr. Parsons referred to a displayed computer-generated slide of the future land use map indicating the south side of Fruitville Road which is in the Community Office/Institutional Land Use Classification and also referred to displayed computer-generated photographs of a view east of Fruitville Road, the existing houses on 2428 and 2436 Fruitville Road, and the north side of Fruitville Road which has been developed for office uses; and stated that a number of uses were proffered out to meet traffic concurrency; that some examples of the uses proffered out are a child care center, drive through facility, family day care center, and financial institution; that the traffic increase has been declared de minimus; that the PBLP unanimously recommended approval of proposed Ordinance No. 01-4303. Mayor Hogle stated that no interested persons have signed up to speak; that neither the Applicant nor the City has any rebuttal; and requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4303 by title only. On motion of Commissioner Quillin and second of Vice Mayor Mason, it was moved to pass proposed Ordinance No. 01-4303 on first reading. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Hogle, yes; Martin, yes; Mason, yes; Palmer, yes; Quillin, yes. Commissioner Quillin stated that many citizens were concerned five years ago as many properties on Fruitville Road were changing to commercial uses; that significant beneficial improvements have been seen in the Ringling Park neighborhood. 16. QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4305, TO REZONE A t 0.25 ACRE SITE FROM THE SINGLE-FAMILY RESIDENTIAL-4 (RSF-4) ZONE DISTRICT TO THE NORTH TRAIL (NT) ZONE DISTRICT REAL PROPERTY LOCATED AT 1038 HIGHLAND STREET; SAID PROPERTY BEING GENERALLY LOCATED EAST OF U.S. 41 ABUTTING THE SOUTHERN BOUNDARY OF HIGHLAND STREET, AS MORE PARTICULARLY DESCRIBED HEREIN; APPROVING SITE PLAN 01-SP-14 WHICH HAS BEEN PROFFERED AS A CONDITION BOOK 49 Page 21042 05/07/01 6:00 P.M. BOOK 49 Page 21043 05/07/01 6:00 P.M. OF THIS REZONING; PROVIDING FOR CONDITIONS OF THIS REZONING; ETC. (TITLE ONLY) (APPLICATION NOS. 01-RE-03 AND 01-SP-14, APPLICANTS NICK V. ELLIS AND WILLIAM THORNING LITTLE, ARCHITECT, P.A., AS AGENT FOR ELLIS ENTERPRISES, INC., AS OWNER) - PASSED ON FIRST READING WITH THE CONDITION AS PROFFERED BY THE APPLICANT TO REPLACE THE FENCE TO THE REAR OF THE PROPERTY (AGENDA ITEM IV-B-3) #1 (3599) through #2 (0420) Mayor Hogle stated that proposed Ordinance No. 01-4305 pertains to Rezone Application No. 01-RE-03 concerning property located at 1038 Highland Street and Site Plan Application No. 01-SP-14; that the Applicant is William Thorning Little, Architect, P.A., and Nick Ellis, owner, representing Ellis Enterprises, Inc.; that no persons have filed for Affected Person status. Mayor Hogle requested that Commissioner ex parte communications, if any, be disclosed. Mayor Hogle, Vice Mayor Mason, and Commissioners Martin, Palmer, and Quillin stated that no ex parte communications have occurred. Mayor Hogle opened the public hearing and requested that the Applicant come forward. Mr. Little came before the Commission; referred to displayed computer-generated slides; and stated that the property is one-quarter acre; that the property is located on Highland Street; that the property is currently in the Single-Family Residential (RSF) Zone District; that the desire is to rezone the property to the Office, Professional and Business (OPB) Zone District with a limited expansion planned in the near future; that a proffer has been made to limit the use to Office, Professional and Business (OPB) Zone District use onlyi that the site plan is included in the rezoning request; that the property is connected to properties owned contiguous to US 41. Mr. Little continued that the rezoning and site plan are consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the tree protection ordinance, and the standards for review set forth in the Zoning Code (1998); that a single-family housing lot will be lost; that no impact will occur to the environment; that the change is minor; that the development is small; that no impact will occur to recreation and open space; that the project will result in a slight reduction in utility use; that the transportation impact is de minimus; that the change is consistent with the future land use mapi that no impact occurs upon governmental coordination or capital improvements. Mr. Little further stated that the rezoning will not create an isolated district; that no impact will occur to population density or drainage; that no change occurs to the flow of light or air; that the project will not be detrimental to development of adjacent properties; that the rezoning is appropriate for the location; that occupancy of the project will be between 8:00 a.m. and 5:30 p.m. bringing occupancy into the zone during daylight hours which is an improvement to security in the district; that the improvements and continued maintenance will cultivate an attractive environment and an attractive gateway to the City. Commissioner Palmer requested additional information concerning the fence to the rear of the property which requires repair. Mr. Ellis stated that construction will begin on a new fence; that the site plan indicates a new fence. Mayor Hogle requested that Staff come forward for the City's presentation. Allen Parsons, Senior Planner II, Planning Department, came before the Commission; referred to a displayed computer- generated slide of the site plan indicating the property on north US 41 south of Myrtle Avenue; and stated that the subject area for the rezoning is set back one parcel on Highland Street and will be combined with a site plan on US 41. Mr. Parsons referred to a displayed computer-generated slide of the site and stated that the subject parcel fronts on Carolina Avenue which dead-ends into the site; that Rezone Application No. 01-RE-03 is to approve a rezoning from the Single-Family Residential-4 (RSF-4) Zone District to the North Trail (NT) Zone District; that the Appliçant has proffered a site plan and restriction upon the use proposed for future development for business or professional offices; that Site Plan Application No. 01-SP-14 encompasses property located immediately to the west of the subject property to develop an integrate site plan, including property abutting US 41 as required by the NT Zone District. BOOK 49 Page 21044 05/07/01 6:00 P.M. BOOK 49 Page 21045 05/07/01 6:00 P.M. Mr. Parsons referred to a displayed computer-generated slide of the site plan and stated that the Applicant is proposing to convert a single-family home into a professional office/business use; that a proposed future addition is 442 square feet; that eight parking spaces would be required based upon the square footage; that one feature the Applicant is using to receive the NT Zone District is to combine the site on Highland Street with the site to the west on north US 41; that the NT Zone District requires the parcel must be fronting on north US 41 or combined with a site plan for a parcel which has frontage on north US 41; that the Applicant is proposing to remove a fence which separates the two parcels; that one parking space will be eliminated to create a walk-through allowing access from the subject parcel to north US 41; that the usage is less than optimal for connecting the two parcels; that Highland Street has no sidewalks; that the connection from the subject parcel on Highland Street to the rear of the property does not have a consistent sidewalk from the property to US 41. Mr. Parsons referred to displayed computer-generated slides of the existing house at 1038 Highland Street and the surrounding area; and stated that the house would remain the same; that two parking spaces are proposed for the garage area in the rear and six parking spaces near the driveway. Mr. Parsons continued that the Applicant has proffered out all the uses in the NT Zone District with the exception of the professional office/business use which allows for a traific concurrency analysis which resulted in a de minimus finding. Mr. Parsons further stated that the Planning Board/Local Planning Agency (PBLP) held a public hearing on April 4, 2001, regarding Rezone Application No. 01-RE-03 and Site Plan Application No. 01-SP-14 and voted unanimously to find the rezoning and site plan consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the tree protection ordinance, and the standards for review set forth in the Zoning Code (1998); that the PBLP recommended approval to the Commission subject to the conditions set forth in proposed Ordinance No. 01-4305 as follows: 1. The use of the rezoned property at 1038 Highland Street shall be limited solely to the following permitted use in the NT District: Office, business or professional. 2. Site, development, and construction plans shall be in compliance with the plans labeled Final Site Plan Ellis Enterprises, Inc., received by the Planning Department on March 14, 2001. All final building or construction plans shall be subject to a full review for compliance with applicable codes and development approvals by the Director of Building, Zoning and Code Enforcement. 3. The site shall comply with the non-residential site lighting standards found in Section VII-1402. Commissioner Palmer referred to a memorandum dated November 20, 2000, to the PBLP from Debbie Marks, Neighborhood Coordinator, indicating that Highland Street has no speed limit or signs posted which is a concern of neighboring residents. Mr. Parsons stated that the speed limit issue was not raised at the PBLP meeting. City Manager Sollenberger stated that the Administration will review the speed limit issue on Highland Street and return a report to the Commission. Mayor Hogle stated that no interested persons have signed up to speak; that neither the Applicant nor the City has any rebuttal; and requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4305 by title only. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to pass proposed Ordinance No. 01-4305 on first reading with the condition as proffered by the Applicant during the Applicant's presentation to replace the fence to the rear of the property. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. The Commission recessed at 7:55 p.m. and reconvened at 8:07 p.m. 17. CITIZENS' INPUT CONCERNING CITY TOPICS: (AGENDA ITEM V) #2 (0445) through (0790) BOOK 49 Page 21046 05/07/01 6:00 P.M. BOOK 49 Page 21047 05/07/01 6:00 P.M. Vice Mayor Hogle requested that City Auditor and Clerk Robinson explain the sign-up process for Citizens' Input. City Auditor and Clerk Robinson stated that any person wishing to speak to any topic related to the City during Citizens' Input is requested to complete a Request to Speak form; that speakers will have three minutes to speak; that speakers will be timed and will be advised when one minute remains. Commissioner Quillin returned to the Chambers at 8:08 p.m. The following people came before the Commission: Andrew Frasier, 1019 South Osprey Avenue (34290), stated that Aubrey Pettis, Senior Plumbing Inspector, serves as the City gas inspector and should immediately be directed to inspect illegal gas lines recently installed at Marina Jack, Inc. (Marina Jack) i that the installation of the illegal gas lines was reported to Staff of the Department of Building, Zoning, and Code Enforcement, who indicated examination of Marina Jack would not occur; that the City Manager and Mayor were also contacted but did not indicate concern for the installation of the illegal gas lines; that apologies are offered to the Mayor for previous disparaging remarks; that the County was asked if a restaurant would immediately be inspected if illegal gas lines were installed; that the County indicated immediate inspection would occur; that six weeks has past since City Staff was notified of Marina Jack's installation of illegal gas lines; that Staff did not fully inform the Commission of Marina Jack's illegal activities; that Mr. Pettis, who indicated surprise and concern upon learning of Marina Jack's installation of illegal gas lines, should be directed to examine Marina Jack immediately; that Mr. Pettis also indicated an inspection could not occur unless properly authorized; that installing an illegal gas line is a felony and is very dangerous to public safety; that the Commission is responsible for protecting the public; that the Sarasota Police Department (SPD) should be directed to investigate Marina Jack's installation of illegal gas lines. Mr. Frasier continued that Marina Jack has broken the Lease Agreement with the City in three instances: 1) the unauthorized installation of a kitchen at the outside patio bar, 2) the failure to obtain the proper permits to construct the . kitchen, and 3) committing a felony by installing the illegal gas lines; that Commissioner Quillin was also contacted and informed of the illegal gas lines at Marina Jack; that an illegal gas line can be very dangerous if not properly installed; that people could be seriously hurt; that Staff, the Administration, and the Mayor have indicated little concern for the installation of the illegal gas lines; that a friend who is a Fire Marshall in Massachusetts indicated the installation of. an illegal gas line should be considered extremely dangerous and immediate action should be taken; that the City should take action to ensure the public's safety; that the City Attorney's Office should be directed to inform Marina Jack the Lease Agreement is null and void; that Marina Jack only pays the City $13,753 annually to lease the property; that the snack bar at Siesta Key pays the County $17.,500 annually to lease beach property; that Marina Jack has broken the Lease Agreement with the City. Paul Thorpe, Executive Director, Downtown Association of Sarasota, Inc. (Downtown Association), 1818 Main Street (34236), distributed copies of a May 7, 2001, letter from the Downtown Association to the Commission concerning the shortage of Downtown parking space and stated that the continued shortage of Downtown parking is a significant concern of the Downtown Association; that a recent County meeting to address Downtown parking concerns was held at the Selby Public Library and was attended with Staff; that a significant shortage of parking continues to occur Downtown; that approximately 100,000 people visited Downtown during April 2001; that a April 19, 2001, editorial entitled "Plan for Parking" in the Sarasota Herald-Tribune indicated significant City efforts are required to provide additional parking Downtown; that in 1996, the Downtown Association assisted the County's efforts to construct the new Selby Public Library; that multiple plans were developed to satisfy the parking, public transportation, and signage requirements for the new Selby Public Library and the nearby area; that a long-term plan was developed which included the construction of a parking garage in three to five years, which have already passed; that the City of Sarasota, Downtown Master Plan 2020 (Master Plan 2020) also recommends the construction of a parking garage Downtown; that the City should issue a Request For Proposal (RFP) for bids to construct a parking garage Downtown; that the Selby Public Library is experiencing a desperate parking shortage; that the Palm Avenue Parking Garage Project will not satisfy the parking shortage near the Selby Public Library; that local business owners continue to indicate concern for the shortage of parking Downtown; that the City could lease or sell 300 to 400 parking spaces to local businesses if a parking garage is constructed; that additional Downtown parking space is required to encourage local businesses to expand and to attract new BOOK 49 Page 21048 05/07/01 6:00 P.M. BOOK 49. Page 21049 05/07/01 6:00 P.M. businesses to Downtown; that the City should act immediately to provide additional parking space Downtown. Edward Harding, 2171 Wood Street (34237), stated that in 1994, the City indicated the Sarasota Mobile Home Park (SMHP) would be eliminated in five years to allow the expansion of Payne Park; however, mobile homes are still located at SMHP; that a recent article in the Sarasota Herald-Tribune slandered him falsely; that the construction of a shopping center on 15 acres of property located at the southeast corner of Dr. Martin Luther King, Jr. (MLK), Way and US 301 is personally planned; that local businesses indicated interest in acquiring 48,000 square feet of retail space at the proposed shopping center; that the Commission is encouraged to accompany him to visit the site of the proposed shopping center; that the City should hold special festivities to honor veterans of the US Armed Forces on Memorial Day. 18. UNFINISHED BUSINESS: APPROVAL RE: AUTHORIZE STAFF TO PROCEED WITH STRATEGY FOR PROCESSING THE CITY 'S COMPREHENSIVE PLAN, SMARTCODE, ENGINEERING DESIGN CRITERIA MANUAL AND THE PHASE II ZONING CODE AMENDMENTS - APPROVED (AGENDA ITEM VI-1) #2 (0790) through (1110) Michael Taylor, Deputy Director of Planning, came before the Commission, referred to displayed computer-generated slides throughout the presentation, and stated that the City Attorney, the City Auditor and Clerk, the Administration, and Staff from the Department of Redevelopment and Development Services, the Department of Building, Zoning and Code Enforcement, and the Planning Department have prepared a strategy for processing amendments to the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the City of Sarasota SmartCode (SmartCode), and the Engineering Design Criteria Manual (EDCM) related to the City of Sarasota, Downtown Master Plan 2020 (Master Plan 2020), and Phase II Amendments to the Zoning Code (1998) related to Objective 2 of the Future Land Use Chapter of the City's Comprehensive Plan; that other amendments to the Zoning Code (1998) and the EDCM were previously reviewed and recommended for approval by the PBLP; that all of the proposed amendments will be processed by the Department of Community Affairs (DCA) at the same time; that the Phase II amendments are required to implement the City's Comprehensive Plan; that the Administration recommends the processing strategy be subject to the following qualifications: 1. Meetings with the Commission and Planning Board/Local Planning Agency (PBLP) should be limited to a maximum of two (2) meetings in a given month 2. Meetings with the Board of Adjustment to review zoning text. amendments to the Zoning Code (1998) should be scheduled separately through the Director of Building, Zoning, and Code Enforcement 3. Meetings between Staff and members of the public may occur throughout the process 4. Adjustments to the processing strategy may occur to accommodate changing circumstances, e.g., extended public debate on the amendments or new work assignments Mr. Taylor continued Commissioner Quillin indicated a desire to hold joint Commission and Board of Adjustment meetings to review zoning text amendments to the Zoning Code (1998) and proposed amendments the City's Comprehensive Plan; however, the Administration recommends Staff work directly with the Board of Adjustment and not holding further joint meetings with the Commission and the Board of Adjustment; that the following Euture processing scheduled is recommended: Date Activity May, 2001 Staff to distribute SmartCode, Version 2.0 May 7, 2001 Commission to consider strategy May 30, 2001 Joint Commission/PBLP Workshop re: City's Comprehensive Plan and SmartCode June 2001 Staff to review SmartCode, Version 2.0 June 27, 2001 Commission First Public Hearing re: City's Comprehensive Plan Transmittal July 18, 2001 Commission Second Public Hearing re: City's Comprehensive Plan Transmittal July-October, 2001 PBLP Workshops re: SmartCode, Phase II and EDCM October 2001 Joint Commission/PBLP Workshop re: City's Comprehensive Plan, SmartCode, Phase II and the EDCM October 23, 2001 PBLP Public Hearing re: City's Comprehensive Plan Adoption BOOK 49 Page 21050 05/07/01 6:00 P.M. BOOK 49 Page 21051 05/07/01 6:00 P.M. November 5, 2001 Commission First Public Hearing re: City's Comprehensive Plan Adoption November 19, 2001 Commission Second Public Hearing re: City's Comprehensive Plan Adoption November/December PBLP Public Hearing 2001 re: SmartCode, Phase II and the EDCM January-February PBLP Deliberations 2002 re: SmartCode, Phase II and the EDCM February 8, 2002 Effective Date of City's Comprehensive Plan March 2002 Staff will prepare recommendations April-May 2002 Commission workshop re: SmartCode, Phase II and EDCM June 2002 Commission First Adoption Public Hearing re: SmartCode, Phase II and the EDCM July-August 2002 Commission Deliberation re: SmartCode, Phase II and the EDCM September 2002 Staff will prepare final document October 2002 Commission Second Public Hearing re: SmartCode, Phase II and the EDCM Mr. Taylor further stated that a finding of consistency of the SmartCode with the City's Comprehensive Plan is required after the effective date of City's Comprehensive Plan amendment, which is anticipated in January or February of 2002; that Staff has begun meeting with the public to address any concerns; that neighborhood residents, architects, and local attorneys have been consulted; that some anticipated public input may be received which could delay final approval; that Staff estimates all amendments should be completed and processed in approximately 18 months. Mayor Hogle asked if the proposed May 30, 2001, Joint Commission/PLBP Workshop has been scheduled? City Auditor and Clerk Robinson stated no. Commissioner Palmer stated that the May 30, 2001, Joint Commission/PBLP Workshop was not previously scheduled; that the July 18, 2001, Special Commission meeting has also not been scheduled; that both meetings are scheduled for a Wednesday, which is not a normal day for Commission meetings; that Commissioners should be informed of the proposed schedule to assure availability; and asked if the May 30, 2001, Joint Commission/PLBP Workshop and the July 18, 2001, Special Commission meeting are the only meetings required in the process which are in addition to Regular Commission meetings? Mr. Taylor stated yes; that the proposed meeting dates are also included in proposed Resolution No. 01R-1358, which will be revised to indicate the desired dates of the proposed meetings. Mayor Hogle stated that not all Commissioners are able to attend the proposed May 30, 2001, Joint Commission/PBLP Workshop; that Commissioners have not brought personal schedules to the current meeting; that rescheduling the proposed meetings may be required. Commissioner Quillin stated that Staff should confirm Commissioners schedules prior to proposing special meetings; that her personal schedule was not brought to the current meeting; therefore, the proposed schedule of meetings cannot be personally approved. Mr. Taylor stated that Commission Office Staff members . were consulted concerning Commissioners' schedules to confirm the proposed meeting schedule. Mayor Hogle stated that Commissioners should be informed of all potential meeting dates as other responsibilities and employment are held. Wayne DeLair, President, Gillespie Park Neighborhood Association (GPNA), came before the Commission, and stated that Commissioners Martin and Palmer are congratulated for their recent election to the Commission; that the City should exert all efforts to adopt and implement the SmartCode, which will further stimulate the renaissance of the Gillespie Park Neighborhood; that new homeowners are moving to the Gillespie Park Neighborhood each month; that the GPNA formed an internal committee to further study the SmartCode and is planning field trips to study areas in which similar codes were implemented; that Commissioners are invited to attend the GPNA field trips; that the City is encouraged to pursue implementation of the SmartCode as soon as possible. City Manager Sollenberger stated that the Administration recommends authorizing Staff to proceed with processing the proposed amendments to the City's Comprehensive Plan, the SmartCode, and the EDCM as well as the proposed Phase II BOOK 49 Page 21052 05/07/01 6:00 P.M. BOOK 49 Page 21053 05/07/01 6:00 P.M. amendments to the Zoning Code (1998) in accordance with the proposed strategy. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to authorize Staff to proceed with processing the proposed amendments to the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition, City of Sarasota SmartCode (SmartCode), the Engineering Design Criteria Manual (EDCM) and the Zoning Code (1998) in accordance with the tentative meeting dates of the proposed strategy. Commissioner Martin stated that the motion should specify the tentative nature of the dates of proposed meetings. City Manager Sollenberger stated that the Staff will ensure the meeting dates do not conflict with Commissioners' schedules; that the proposed meetings will be rescheduled if necessary. Commissioner Quillin stated that the proposed May 30, 2001, Joint Commission/PBLP Workshop should include the Board of Adjustment, whose input on the required amendments should be obtained. Mayor Hogle called for a vote on the motion. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 19. UNFINISHED BUSINESS: ADOPTION RE: PROPOSED RESOLUTION NO. 01R-1358, ADOPTING A SCHEDULE TO PROCESS ADMINISTRATIVE CITY INITIATED AMENDMENTS TO THE COMPREHENSIVE PLAN [A/K/A CITY'S COMPREHENSIVE PLAN (1998)1 BASED ON THE ADOPTION OF AN UPDATED AND RESTATED COMMUNITY REDEVELOPMENT PLAN; AUTHORIZING CITY STAFF TO PROCEED IN ACCORDANCE WITH SAID SCHEDULE; SETTING FORTH FINDINGS; ETC. (TITLE ONLY) ADOPTED (AGENDA ITEM VI-2) #2 (1110) through (1300) Douglas James, Chief Planner, Planning Department, came before the Commission, and stated that Commission Office Staff members were consulted to confirm the proposed meeting dates with Commissioners' schedules; however, the proposed meeting dates are tentative and can be altered; that the proposed schedule will be adjusted as desired by the Commission; that the Joint Workshop with the Commission and the Planning Board/Local Planning Agency (PBLP) meeting should occur before the required June 27, 2001, PBLP public hearing concerning transmittal to the Department of Community Affairs of the proposed amendments to the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan) ; that adopting the proposed amendments to the City 's Comprehensive Plan is necessary to ensure: 1) the City's Comprehensive Plan is consistent with the City of Sarasota, Downtown Master Plan 2020 (Master Plan 2020), 2) the proposed amendments are consistent with previous amendments to other chapters of the City's Comprehensive Plan, and 3) the adoption of the City of Sarasota SmartCode (SmartCode) is consistent with the City's Comprehensive Plan; that the Commission has adopted similar schedules for processing amendments to the City's Comprehensive Plan previously; that proposed Resolution No. 01R-1358 adopts the following meeting schedule for processing amendments to the City's Comprehensive Plan required by the City's adoption of the City of Sarasota, Downtown Master Plan 2020 (Master Plan 2020) on January 22, 2001: Meeting Date (tentative) Joint Commission/PBLP Special Meeting May 30, 2001 PBLP Transmittal" Public Hearing June 27, 2001 Commission Transmittal" Public Hearing July 18, 2001 Completion of review by State Department September 25, 2001 of Community Affairs (DCA) PBLP "Adoption" Public Hearing October 23, 2001 Commission "Adoption' . Public Hearing November 5, 2001 Commission Second Reading November 19, 2001 Compliance review by DCA January 17, 2002 Issuance of "In Compliance" Finding Effective Date of Proposed Amendments February 8, 2002 Mr. James continued that proposed Resolution No. 01R-1358 also authorizes Staff to process the proposed amendments to the City's Comprehensive Plan in accordance with the adopted schedule; that the adoption of the amendments to the City's Comprehensive Plan is likely to generate significant public discussion and input. Commissioner Palmer stated that the Commission discussed the possibility of formulating and implementing a Master Plan for the entire City at the April 30, Goal-Setting Workshop; and asked if the proposed processing schedule or proposed Resolution BOOK 49 Page 21054 05/07/01 6:00 P.M. BOOK 49. Page 21055 05/07/01 6:00 P.M. No. 01R-1358 will conflict with a potential Master Plan for the entire City? Mr. James stated no. Commissioner Palmer stated that City advisory boards involved in the processing of amendments to the City's Comprehensive Plan should participate; that the City advisory boards with a particular interest in the process are welcome to provide input to the Commission; however, active participation at Joint meetings with the Commission should be limited to the PBLP. Commissioner Quillin stated that the Board of Adjustment is involved in formulating amendments to the City's Comprehensive Plan. Commissioner Palmer stated that receiving input from the Board of Adjustment is important but is not required for the formulation or processing of an amendment to the City's Comprehensive Plan; that the Board of Adjustment should be invited to attend and provide input to the Commission during the required Joint Commission and PBLP meeting. City Manager Sollenberger stated that the Administration recommends adopting proposed Resolution No. 01R-1358. City Auditor and Clerk Robinson read proposed Resolution No. 01R-1358 by title only. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to adopt proposed Resolution No. 01R-1358. Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0) : Mason, yes; Palmer, yes, Quillin, yes; Hogle, yes; Martin, yes. 20. UNFINISHED BUSINESS: APPROVAL RE: AUTHORIZE THE MAYOR AND CITY AUDITOR AND CLERK TO EXECUTE THE PALM AVENUE PARKING GARAGE DEVELOPMENT TRI-PARTY AGREEMENT BETWEEN THE CITY OF SARASOTA, THE COMMUNITY REDEVELOPMENT AGENCY AND PALM WALK ASSOCIATES - APPROVED (AGENDA ITEM VI-3) #2 (1300) through (1350) City Manager Sollenberger stated that the Community Redevelopment Agency (CRA) approved the tri-party agreement between the CRA, the City, and Palm Walk Associates, Inc. (Palm Walk) concerning the Palm Avenue Parking Garage Development at the May 7, 2001, Special CRA meeting; that the Administration recommends approving the tri-party agreement between the CRA, the City, and Palm Walk. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to approve the tri-party agreement between the Community Redevelopment Agency, the City, and Palm Walk Associates, Inc. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 21. UNFINISHED BUSINESS: REPORT RE : RECOMMENDATION CONCERNING MAPLE MANOR APPROVED: 1) REQUIRING THE NUISANCE ABATEMENT BOARD (NAB) TO DETERMINE WHETHER OR NOT THE NUISANCE HAS BEEN ABATED AT THE KINGSWAY APARTMENTS; 2) AUTHORIZING THE CITY ATTORNEY'S OFFICE TO PURSUE WITH DILIGENCE THE SUIT FOR INJUNCTIVE RELIEF TO GET THE REQUIRED DOCUMENTATION TO ENSURE THAT MAPLE MANOR, INC., IS IN COMPLIANCE. WITH THE LOAN AGREEMENT BETWEEN THE CITY AND MAPLE MANOR, INC.; AND 3) NOT PURSUING PURCHASE OF THE KINGSWAY APARTMENTS AT THIS TIME (AGENDA ITEM VI-4) #2 (1350) through (2090) Gordon Jolly, Chief of Police, Sarasota Police Department (SPD), came before the Commission, referred to the April 18, 2001, memorandum to the Commission concerning the Kingsway Apartments included in the Agenda material, and stated that at the April 2, 2001, Regular Commission meeting, the Nuisance Abatement Board (NAB) recommended the City consider purchasing the Kingsway Apartments from Maple Manor, Inc. (Maple Manor) ; that after discussing the status of the Kingsway Apartments, the Commission referred potential actions regarding Maple Manor to the Administration for recommendations and a report, which is included in the Agenda backup material; that Staff examined the history of the Kingsway Apartments; that legal counsel representing Maple Manor indicated the total value of the Kingsway Apartments in terms of the cost basis is $1,209,991.10; that Staff estimates also included income and earnings potential, which are usually included in commercial estimates of property value; that the income and earnings potential of the Kingsway Apartments are not fully known; that the cost to acquire the Kingsway Apartments will be significant. Chief Jolly continued that the nuisances generated at the Kingsway Apartments have been considered by the NAB for over a yeari that significant improvements to the Kingsway Apartments were made by Maple Manor and include the installation of metal halide lighting and fencing; that Maple Manor also agreed to require all prospective tenants to fill out a rental BOOK 49 Page 21056 05/07/01 6:00 P.M. BOOK 49 Page 21057 05/07/01 6:00 P.M. application, to perform tenant reference inquiries, and to evaluate the criminal history of prospective tenants; that the following actions are recommended: 1. The NAB should determine if the nuisance has been abated. If the nuisance has not been abated, the NAB should recommend to the Commission that suit be filed to enforce the NAB Final Order requiring the abatement of the nuisance on the property, after which the City Attorney's Office, with the consent of the Commission, could file suit for enforcement of the NAB Final Order. 2. The City Attorney's Office should pursue with diligence the suit for injunctive relief to obtain the required documentation to ensure that Maple Manor is in compliance with the Loan Agreement between the City and Maple Manor. 3. The City should not consider, nor pursue, purchase of the property. Vice Mayor Mason stated that a portion of the recommendation is disappointing; that she lives and works in the Newtown Community; that the Kingsway Apartments are a cancer in the Newtown Community and a significant nuisance; that City residents living in the Newtown Community require abatement of the nuisances generated at the Kingsway Apartments; that she represents Commission District One, which includes Newtown; that explaining Staff's recommendation to Newtown residents will be difficult and will not satisfy the Newtown Community's concerns. Linda Holland, Member, Nuisance Abatement Board, representing herself, came before the Commission and stated that Vice Mayor Mason's frustration and disappointment are understood; that as an NAB member, significant time has been devoted to attempting to remedy the continuing nuisances at Kingsway Apartments; that the cost to acquire the Kingsway Apartments is over $1 million, which is unacceptable; that Maple Manor's concern is money and not the well being of the Newtown Community; that residents of the Newtown Community continue to express significant concern for the nuisances posed at the Kingsway Apartments; that the City should attempt to find a solution which satisfies the concerns of Newtown Community residents; that a solution must be practical and feasible; that the City was previously confronted with a similar nuisance by Augustine Quarters but developed a successful solution; that Newtown Community residents should be encouraged to assist the City to find a solution to the Kingsway Apartments; that allowing Maple Manor to continue to lease the Kingsway Apartments is not supported. Commissioner Quillin stated that all City residents and property owners have a right to due process; however, the nuisances posed by the Kingsway Apartments are unusual and require immediate action; that the NAB should seek legal advice concerning the adoption of a policy to close rental units in which significant activities involving illegal narcotics occur; that the City provided a loan to Maple Manor to rehabilitate the Kingsway Apartments; that the City should have the authority to Close any property receiving City funds and involved with illegal narcotics activities; that individual apartment units at the Kingsway Apartments could be closed; that Maple Manor would be negatively affected by the closure of individual apartment units and would be encouraged to negotiate and comply with abatement of the continuing nuisances. Ms. Holland stated that the NAB received legal advice concerning appropriate actions to alleviate the nuisances at the Kingsway Apartments; that significant efforts will be exerted to resolve the continuing nuisances, which represent a significant community problem. Commissioner Quillin asked if legal advice was received concerning the ability of the NAB to order closure of individual apartment units? Ms. Holland stated that the legal advice was provided to the NAB but should be discussed by a representative of the City Attorney's Office. City Attorney Taylor stated that closing the Kingsway Apartments would result in the filing of lawsuit against a taking of Maple Manor by the City; that Mark Singer, Attorney, City Attorney's Office, provides legal advice to the NAB and could not be present at the current meeting due to his recent wedding and subsequent honeymoon; that the legal recommendations made to the NAB are supported; that a significant legal battle between the City and Maple Manor may ensue if the City decides to close the Kingsway Apartments. Commissioner Quillin asked if the City could close individual apartment units at the Kingsway Apartments?. BOOK 49 Page 21058 05/07/01 6:00 P.M. BOOK 49 Page 21059 05/07/01 6:00 P.M. City Attorney Taylor stated that closing individual apartment units would still result in Maple Manor filing suit against the City for the taking of each unit. Commissioner Quillin stated that the City of St. Petersburg was confronted with a similar nuisance and closed individual units; that the actions of the City of St. Petersburg should be examined. Ms. Holland stated that the actions of the City of St. Petersburg resulted in the filing of a lawsuit. Commissioner Quillin stated that the final decision in the lawsuit involving the City of St. Petersburg should be examined; that Federal funds were provided to Maple Manor for the rehabilitation of the Kingsway Apartments; that a determination should be made if Federal funds were also provided in the St. Petersburg case. Vice Mayor Mason stated that Staff examined the actions of the City of St. Petersburg; that the City must continue to work for a positive solution to remedy the nuisance; that the frustrations of the Newtown Community continue. Commissioner Palmer concurred and stated that the Kingsway Apartments represent a cancer in the Newtown Community; that she served on the Commission at the time Augustine Quarters posed a significant nuisance to the local community; that the City eventually purchased Augustine Quarters to alleviate the continuing nuisance; that the cost to acquire the Kingsway Apartments will be significant; that remedying the nuisances at the Kingsway Apartments could be included in the City's efforts to formulate a Greater Newtown Redevelopment Master Plan, to implement an Enterprise Zone in the Newtown Community, and to apply for a Housing Opportunities for People Everywhere (HOPE) VI Revitalization Grant for north Sarasota; that allowing the nuisances at the Kingsway Apartments to continue unabated will deter the City's efforts to revitalize north Sarasota and the Newtown Community in particular; that Staff's recommendation should be followed; that the City must eliminate the cancer posed to the Newtown Community by the Kingsway Apartments. Chief Jolly stated that Staff's recommendations do not preclude future action against Maple Manor regarding the Kingsway Apartments; that the recommendation was formulated with the intent of resolving the nuisances immediately and in a manner beneficial to all affected parties; that more drastic actions may be required and could be implemented if Maple Manor does not comply with the City's requirement to abate the continuing nuisances at the Kingsway Apartments. Commissioner Quillin asked the time required to implement and gauge the success of Staff's recommendation? Chief Jolly stated that the recommended actions are primarily legal actions; that Attorney Singer is not present to estimate the required time; that NAB meetings are held monthly; that a finding concerning the abatement of the nuisance at the Kingsway Apartments will be sought at the next NAB meeting; that the City Attorney's Office is requesting the authority to file suit against Maple Manor if the NAB finds the nuisances have not been abated. Vice Mayor Mason stated that the phrase "at this timel " should be added to the third recommendation as follows: 3. The City should not consider, nor pursue, purchase of the property at this time. Chief Jolly and City Manager Sollenberger concurred. Mayor Hogle stated that hearing no objections, the consensus of the Committee is to include the phrase "at this time II in Staff's third recommendation. Edward Harding, 2171 Wood Street (34237), stated that the City of Chicago, Illinois, experiences similar nuisances; that grandmothers and mothers are concerned about illegal narcotics activities which affect their grandchildren and children; that the grandmothers and mothers living in the Newtown Community should be utilized as an information resource to identify the sources of illegal narcotics activities, providing a further tool to eliminate nuisances in the Newtown Community; that children can become involved in illegal narcotics activities; that in Chicago, children were utilized by drug dealers as lookouts and would watch for police officers while illegal narcotics activities occurred; that significant police efforts are required to eliminate the continuing nuisances at the Kingsway Apartments. Commissioner Martin stated that the trustration with the continuing nuisances at the Kingsway Apartments is shared by all Commissioners; that immediate action is required to eliminate the nuisances; that a schedule should be developed sO the Commission BOOK 49 Page 21060 05/07/01 6:00 P.M. BOOK 49 Page 21061 05/07/01 6:00 P.M. can gauge the efforts of Staff, the NAB, and the City Attorney's Office to implement Staff's recommendations if approved. Commissioner Quillin stated that the City's HOPE VI Revitalization Grant Application could be negatively affected by the continuing nuisances at the Kingsway Apartments; that due process must be respected; that a schedule should be developed; that immediate action is also required; that the redevelopment efforts of Maple Manor were initially supported; however, the Kingsway Apartments have become a significant and continued nuisance after Maple Manor's rehabilitation efforts; that significant State, Federal, and City funds were invested in the redevelopment of the Kingsway Apartments; that the authority to Close the Kingsway Apartments should be examined. City Manager Sollenberger stated that the Administration is deeply disappointed with the outcome of Maple Manor's efforts to rehabilitate the Kingsway Apartments; that Maple Manor did not maintain its commitments and promises to the City; that the continuing nuisances at the Kingsway Apartments are disappointing and frustrating; that the Administration is displeased with Maple Manor's efforts; that amending Staff's original recommendation to include the phrase "at this time" indicates the City could pursue more stringent actions in the future if necessary. On motion of Vice Mayor Mason and second of Commissioner Quillin, it was moved to approve the following actions: 1. The NAB should determine if the nuisance has been abated. If the nuisance has not been abated, the NAB should recommend to the Commission that suit be filed to enforce the NAB Final Order requiring the abatement of the nuisance on the property, after which the City Attorney's Office, with the consent of the Commission, could file suit for enforcement of the NAB Final Order. 2. The City Attorney's Office should pursue with diligence the suit for injunctive relief to obtain the required documentation to ensure that Maple Manor is in compliance with the Loan Agreement between the City and Maple Manor. 3. The City should not consider, nor pursue, purchase of the property at this time. Motion carried unanimously (5 to 0) : Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. Mayor Hogle stated that Carmen Woods, Detective, SPD, is commended for her work with the NAB and her efforts to resolve the continuing nuisances at the Kingsway Apartments. 22. UNFINISHED BUSINESS: APPROVAL RE: SCHEMATIC DESIGN AND PROPOSED BUDGET FOR THE RENOVATION OF THE FEDERAL BUILDING - APPROVED THE SCHEMATIC DESIGN PLAN AND THE PROPOSED BUDGET FOR THE RENOVATION OF THE FEDERAL BUILDING AND TO: 1) PROCEED WITH ARCHITECTURAL SERVICES FOR THE RENOVATIONS, 2) ESTABLISH AN APPROPRIATE OVERSIGHT SYSTEM FOR THE FEDERAL BUILDING RENOVATIONS, AND 3) EXAMINE THE POTENTIAL FOR THE REINSTALLATION OF THE ORIGINAL WEST WING ENTRANCE DOORS (AGENDA ITEM VI-5) #2 (2090) through #3 (0800) Nancy Carolan, Director of General Services, and Peter Horstman, AIA, Associate Architect, Barger+Dean Architects, Inc. (Barger*Dean), came before the Commission. City Manager Sollenberger stated that the proposed budget to renovate the Federal Building was increased due to the addition of 5,000 sq. ft. of space on the second floor; that the increase in the proposed budget is manageable and was discussed with Finance Department Staff; that the Administration recommends approving the schematic design plan and the proposed budget for the renovation of the Federal Building to allow the City to apply for a $450,000 State Grant for Historic Preservation. Ms. Carolan referred to the displayed computer-generated slides of the Federal Building Restoration and Renovation Schematic Phase Report throughout the presentation and stated that the proposed schematic design of the Federal Building includes an expanded second floor with the addition of approximately 5,000 sq. ft.; that a floor layout will also be presented which assigns office space to particular City Departments; that the Office of Community Housing and Development, the Sarasota Bay National Estuary Program (SBNEP), the Department of General Services, and Department of Human Resources will be relocated to the renovated Federal Building; that the proposed budget was increased to accommodate the addition of 5,000 sq. ft. to the second floor; that representatives of Angie Brewer and Associates are present in the Chambers to answer questions if desired; that Angie Brewer and Associates was hired to assist the City in preparing the application for the $450,000 State Grant for Historic Preservation; that the State Grant funds will be utilized to fund the historic preservation elements of the renovation of the BOOK 49 Page 21062 05/07/01 6:00 P.M. BOOK 49 Page 21063 05/07/01 6:00 P.M. Federal Building; that representatives of Kraft Construction, Inc. (Kraft), are also present in the Chambers to. answer questions if desired; that Kraft will serve as the construction manager for the Federal Building renovations and prepared the proposed budget. Mr. Horstman referred to the displayed computer-generated slides of the Federal Building Restoration and Renovation Schematic Phase Report throughout the presentation and stated that the opportunity to speak before the Commission is appreciated; that the Federal Building served as the original United States Post Office (USPO) in the City and was constructed in 1935 by the United States Works Projects Administration (WPA) i that the original architect for the Federal Building was George Albee Freeman, who died during construction; that the Federal Building was one of Mr. Freeman's last projects and is historically valuable; that the Federal Building served as a USPO until 1965; that the current USPO was constructed in 1965; that, following extensive renovations, the Federal Building was utilized as office space by the Federal Government. Mr. Horstman continued that the presentation will include discussion of existing conditions, the proposed historic preservation plan, the space allocation program, the proposed development plan, and the project cost estimates of the Federal Building renovations; that the existing condition of the Federal Building is good; that during the 1965 renovations, only a small external addition was added to the east wing of the Federal Building; that the Federal Government maintained the Federal Building well; that the Federal Building was constructed on a sturdy pile foundation; that no signs of structural degradation are evident; that the roof did require repair prior to the City's purchase of the Federal Building; however, the U.S. General Services Administration (GSA) repaired the roof prior to the City's acquisition of the Federal Building; that minor repairs to the roof and the roof drainage system will still be required; that the majority of the windows and doors of the Federal Building are original, are in good condition, and should be repaired and maintained; that the interior of the Federal Building was gutted during the 1965 renovation, which included slight reconfiguration of the original 1935 construction; that the interior of the Federal Building was completely renovated and remodeled during the 1965 renovation; that the interior infrastructure incorporated in the 1965 renovation has been well maintained. Mr. Horstman further stated that the existing Heating, Ventilation, and Air Conditioning (HVAC) System was installed in 1965 and was also well maintained by the Federal Government; that the majority of HVAC systems are designed for 20 years of use and not 35 years; that the existing HVAC system is operating and could be utilized to air condition and heat the renovated Federal Building if desired but is not recommended; that the plumbing system was also upgraded in 1965; that improvements currently required by the Americans with Disabilities Act (ADA) were installed in 1965; however, the existing plumbing system is currently not in full compliance with ADA standards; that the existing electrical system is adequate but requires significant upgrade as the majority of the 1965 technology remains; that energy improvements are recommended; that fire and alarm systems are currently installed in the Federal Building but are outdated; that a reçommendation is also to upgrade the existing telephone system and install current communications technologies to enable compatibility with the City's other facilities; that asbestos and lead paint were previously utilized in the 1935 construction and 1965 renovation of the Federal Building; that GSA did conduct asbestos abatement prior to the City's acquisition of the Federal Building. Mr. Horstman stated Eurther that the existing floor plan includes a large, central workspace which was converted to office space; that lobbies were originally located along the west and south perimeters of the first floor; that only a portion of the lobbies were maintained; that 2,000 sq. ft. of office space is located in the west wing of the second floor and is the only current occupiable space on the second floor; that the remainder of the second floor consists of mechanical and maintenance space in the east wing which is not occupiable; that the east wing does not have the proper exiting requirements and is not ADA compliant; that an elevator is not located in the Federal Building; that two skylights were originally constructed and provided ventilation and light for the Ewo-story central workspace; that a chimney was also constructed for the facility boiler; that water collects in the southeastern corner of the roof; that the roof drainage system requires slight repairs; that' the water collecting on the roof does not represent a significant threat to cause interior damage; however, the roof membrane will not hold large amounts of standing water for a significant period and should be improved; that previous water damage did occur; that a new roof drain was installed by GSA; that the original roof drain was plugged but remains and should be removed to ensure leakage does not occur in the future. BOOK 49 Page 21064 05/07/01 6:00 P.M. BOOK 49 Page 21065 05/07/01 6:00 P.M. Mr. Horstman stated that the Federal Building did not contain air conditioning until the 1965 renovation; that windows were constructed in the second story of the two-story central workspace to provide ventilation; that during the 1965 renovation, a suspended ceiling was installed over the central workspace; that the required mechanical and HVAC equipment were installed in the east wing; that duct elements and piping were installed across the suspended ceiling to provide service to the west wing; that the result was not aesthetically pleasing; that the plaster enclosure of the original steel structure of the ceiling was removed and currently constitutes a code violation; that the existing stairways to the second floor will be maintained for exiting purposes. Mr. Horstman continued that most of the exterior of the Federal Building is original; that the 1965 renovation included only minor exterior alterations, which will be grandfathered into the historic preservation of the Federal Building; that modern renovation of the roof will not complicate the historic preservation of the Federal Building; however, the skylights originally installed in the roof will be reinstalled; that the windows and doors are original and will be Cleaned and reconditioned to resemble the 1935 construction; that railings were not installed during the 1935 construction or 1965 renovation; that new railings will be installed to meet ADA requirements and will not conflict with the historical design of the Federal Building; that the two lobbies currently located in the Federal Building will be maintained; that the west lobby contains a portion of the 1935 construction materials and will be maintained and slightly upgraded; that the south lobby will be renovated to include some of the original materials which were removed during the 1965 renovation; that the south lobby will be renovated to resemble the west lobby; that the concept of the central workspace will be maintained to create a two-story atrium and workspace in the south wing of the Federal Building; that the exterior lamps will be reconditioned and restored for aesthetic purposes but will not be utilized for functional purposes. Vice Mayor Mason stated that the architectural renderings included in the Federal Building Restoration and Renovation Schematic Phase Report are excellent; however, the proposed schematic design would be better understood if a trip to the Federal Building with the hired consultants and Staff could be arranged; that the proposed renovation could then be explained with specific reference to the existing conditions of the Federal Building; that the proposed changes could then be better personally understood. Mr. Horstman stated that guiding Commissioners through the Federal Building to further explain the proposed renovation will be done if desired; that the existing condition of the Federal Building is not aesthetically pleasing; that the proposed renovation will significantly improve the Federal Building; that the Commission previously directed Staff to examine the potential to increase the interior workspace of the Federal Building; that a structural engineering study was conducted to assess the potential to increase the interior workspace; that the original foundation is in excellent condition; that the structural engineering study determined the second floor could be expanded inside the north wing of the Federal Building; that 5,000 sq. ft. of workspace was added to the proposed schematic design of the second floor; that the atrium and skylights will be constructed inside the south wing and will serve as an additional lobby; that the atrium will be representative of the 1935 design of the original two-story central workspace; that a corridor will be constructed along the proposed second floor workspace in the exact location of the original lookout catwalk located above the 1935 design of the central workspace; that the floor of the additional workspace will be located at the same elevation as the original lookout catwalk. Mr. Horstman continued that the intent was to maximize the available workspace while enhancing the historic value of the Federal Building; that the Staff of the State Bureau of Historic Preservation reacted favorably to the proposed schematic design and expanded workspace on the second floor; that the renovated Federal Building will have functional and historical public value; that the Office of Community Housing and Development, SBNEP, the Department of General Services, and the Department of Human Resources will be located in the renovated Federal Building; that the Department of Human Resources, SBNEP, and the Department of General Services will be located on the second floor; that the Office of Housing and Community Development will be located on the first floor; that the Department of Human Resources will be located on the expanded workspace of the second floor. Vice Mayor Mason stated that the Commission previously discussed the expansion of the interior of the Federal Building and the City Departments which might be relocated; however, the Commission did not approve which City Departments would be relocated; and asked if the proposed schematic design is seeking Commission approval for the specific City Departments which will be relocated to the Federal Building? BOOK 49 Page 21066 05/07/01 6:00 P.M. BOOK 49 Page 21067 05/07/01 6:00 P.M. City Manager Sollenberger stated that the proposed schematic design intends to move the Departments of General Services and Human Resources to the Federal Building to create additional space at City Hall and the City Hall Annex; that the Office of Housing and Community Development and SBNEP rent office space and should be relocated to the Federal Building to offset the City's expenses for the Federal Building. Vice Mayor Mason asked if the Administration is' requesting approval for the relocation of the Departments of General Services and Human Resources? City Manager Sollenberger stated yes. Commissioner Quillin stated that the Commission supported the relocation of the Office of Housing and Community Development and SBNEP but did not previously discuss relocating the Departments of General Services and Human Resources to the Federal Building; that relocating SBNEP and the Office of Housing and Community Development was supported to reduce the costs to the City associated with renting property; that the current lease payments for the Office of Housing and Community Development are significant; that the Commission sought a proposal for adding workspace to the second floor of the Federal Building but did not approve proceeding with preparation of schematic design for the second floor; that the City of Sarasota, Downtown Master Plan 2020 (Master Plan 2020) recommends the City formulate a Master Plan for the Federal Building; that a potential Federal Building Master Plan may recommend structural expansion. Commissioner Quillin continued that relocating the Department of Human Resources to the Federal Building seems logical and could be supported; that the Department of General Services should be incorporated into and, therefore, not separated from the Finance Department; that the proposed schematic design should be approved prior to approving which City Departments should be relocated to provide flexibility in accommodating the City's space requirements; that the City may require further recontiguration of available workspace in the future; that the type of construction will therefore be very important to allow the City future flexibility; that the City has altered and renovated City Hall and the City Hall Annex several times; that further renovations and alterations to City facilities should be avoided if possible; that modern construction efforts should be incorporated into the renovation of the Federal Building. Mr. Horstman stated that Staff and the hired consultants dedicated significant time to considering which City Departments could fit into the available space at the Federal Building; that the Department of General Services conducted an analysis of the future workspace requirements of City Departments; that the structural engineering study determined 9,300 sq. ft. of office space was currently available at the Federal Building; however, the 1935 design of the Federal Building provided little contiguous office space; that entire City Departments would not be able to fit into the existing office space; that the expansion of the second floor was also proposed as the east wing is not accessible due to the limited number of entrances. Commissioner Quillin asked if Mr. Horstman is referring only to the second floor of the Federal Building? Mr. Horstman stated that the reference is to most of the second floor and a portion of the first floor, which consists mostly of a large, open central workspace; that maintaining an open central workspace would not significantly enhance the historic value of the Federal Building; that Staff and the hired consultants decided to propose the construction of the additional 5,000 sq. ft. of workspace after examining the potential for expanding the second floor; that the addition of 5,000 sq. ft. of workspace would allow entire City Departments to relocate to the Federal Building; that the proposed schematic design incorporates drywall partitions and other intrastructure which would not prohibit future reorganization; however, the proposed schematic design could be revised to incorporate modular office infrastructure and furnishings which facilitate the recontiguration of available workspace quickly if desired; that the schematic design presented to the Commission is a proposal only and was partially formulated to ensure a sizable City Department could be relocated to the Federal Building. Mr. Horstman continued that after examining the potential for additional space on the second floor, Staff and the hired consultants determined the expansion of the second floor should occur to ensure Federal Building space is utilized efficiently; that the intent was to ensure unfinished space for future projects did not remain; that an advantage of expanding the second floor is connecting the existing upper floor of the east and west wings, which allows continued use of the existing southwest stairway as an emergency exit; therefore, the City will only be required to construct an additional emergency exit on the east wing; that the City would be required to construct two emergency stairwells on the east wing and on the west wing if the second floor is not BOOK 49 Page 21068 05/07/01 6:00 P.M. BOOK 49. Page 21069 05/07/01 6:00 P.M. expanded; that additionally, the City would have been required to install an elevator in both the east and west wings to ensure ADA compliance if the second floor is not expanded; that the installing two elevators would inefficiently utilize available Federal Building space and City funds. Commissioner Quillin stated that the entire second floor should not be utilized until the City formulates a Federal Building Master Plan as recommended by the Master Plan 2020; that the Office of Housing and Community Development and SBNEP could utilize the existing office space on the first floor. Mr. Horstman stated that the City formulated a financial plan for the Federal Building which indicated a certain number of City Departments should be relocated to the Federal Building. Commissioner Quillin stated that the financial plan for the Federal Building only indicated the Office of Housing and Community Development and SBNEP should be relocated. Ms. . Carolan stated that the Office of Housing and Community Development and SBNEP are the only City Departments which are currently renting office space; however, the Administration and Staff. requested Commission approval to acquire the Federal Building to alleviate the shortage of office space at City Hall and the City Hall Annex also; that the City Hall Annex became significantly overcrowded with the recent addition of the Department of Redevelopment and Development Services; that relocating the Department of Human Resources from the third floor of the City Hall Annex to the Federal Building would allow the Planning Department and the development Staff of the Department of Redevelopment and Development Services a single contiguous workspace to execute the City's planning and development functions; that the Water Utilities Billing Office was recently relocated from City Hall to the Public Works Complex; that the redevelopment Staff of the Department of Redevelopment and Development Services will be relocated to occupy of portion of the former Water Utilities Billing Office; that the Office of the City Auditor and Clerk was expanded to occupy the remaining space formerly occupied by the Water Utilities Billing Office. Vice Mayor Mason stated that the shortage of workspace at City facilities is understood; however, the Çommission must be ensured Staff did not arbitrarily decide which City Departments would be relocated to the Federal Building; that relocating City Departments should have been recommended to and approved by the Commission; that the Commission is the policy-making authority of the City and must ensure the proper procedures are followed. Ms. Carolan stated that during February 2000, the Commission, Staff, and the Administration discussed relocating potential City Departments to the Federal Building; that the schematic design and the City Departments indicated for relocation therein constitute a proposal only; that the proposed schematic design will be revised as desired by the Commission; that the Administration and Staff are seeking Commission approval at the current meeting to enable application for the State Historic Preservation Grant, which has an application deadline of May 30, 2001; that time is available for significant revision if desired. Commissioner Palmer stated that she was not a Commissioner at the time discussion occurred regarding the potential relocation of certain City Departments; that further discussion concerning the rationale of the proposed relocation of the Departments of General Services and Human Resources is desired; that the proposed schematic design is supported and could be approved at the current meeting without approving the relocation of specific City Departments. Ms. Carolan stated that the application for the State Historic Preservation Grant does not require the City to specify which City Departments should be relocated to the Federal Building; that the City is only required to specify the schematic design and potential use of the Federal Building to obtain State Historic Preservation Grant funds. Vice Mayor Mason stated that the proposed schematic design is supported; that personal support is offered to lobby the State to ensure State Historic Preservation Grant funds are received; however, Commission approval of the relocation of particular City Departments is required. Commissioner Quillin stated that the original doors to the west wing of the Federal Building façade were found recently; and asked if the reinstallation of the original west wing doors are included in the proposed Federal Building renovations? Mr. Horstman stated no; that a person who had purchased one set of the original doors to the west wing façade was recently located; that the person also knew the purchaser of the remaining set of original west wing doors; that the west wing originally had three entrances; that the Federal Building lobby previously occupied the BOOK 49 Page 21070 05/07/01 6:00 P.M. BOOK 49 Page 21071 05/07/01 6:00 P.M. entire western and southern portions of the interior; that the west wing lobby was converted to office space during the 1965 renovation; that two sets of the original entrances to the west wing were replaced with windows; that the schematic design proposes to maintain a single west wing entrance to encourage public entrance from the south wing of the Federal Building in which the atrium is located; that if reinstalled, the previous two west wing entrances would lead into a proposed office space and a conference room; that Staff of the State Bureau of Historic Preservation were not supportive of the concept of reinstalling the two previous west wing entrances as the single west wing entrance has been utilized for 35 years; that reinstalling the previous two west wing entrances was not included in the proposed budget but could be included in the schematic design if desired; that another concern will be the other set of original west wing entrance doors, which have not been examined. Commissioner Quillin asked if the owner of the other set of doors is known? Mr. Horstman stated that the person owning the set of doors which was examined by Staff and the hired consultants indicated the doors were purchased from the person who had originally acquired both sets of west wing entrance doors and who still maintained the other set; that the proposed schematic design can be altered if desired; that the City could afford revising the proposed budget as well. Commissioner Quillin stated that the main entrance to the Federal Building was previously the west wing entrance. Mr. Horstman concurred. Commissioner Quillin asked if the proposed schematic design indicates the west wing entrance will be utilized as the Staff entrance? Mr. Horstman stated yes. Commissioner Quillin stated that the west wing entrance- was previously the main entrance to the Federal Building and was utilized by the public. Mr. Horstman stated that is correct; that west wing entrance was originally architecturally designed as the main entrance to the Federal Building; that anyone who looks at the Federal Building would still think the main entrance is located at the west wing; however, the west wing entrance is not ADA compliant; that significant funds would be required to renovate the west wing entrance to ADA standards; that renovating the south wing entrance to ADA standards will be easier. Commissioner Quillin asked if the current handicap ramp is located at the south wing entrance? Mr. Horstman stated yes. Commissioner Quillin stated that the west wing entrance could be a non-accessible entrance. Mr. Horstman stated that a non-accessible west wing entrance would not be legal. Commissioner Quillin stated that the original doors could be reinstalled as windows as a legal non-accessible entrance. Mr. Horstman stated that reinstalling the original doors as windows would constitute a legal non-accessible entrance. Commissioner Quillin stated that support for acquisition was personally intended only to keep the Federal Building in the public trust; that a private owner could have utilized the Federal Building for any use; that the character of the Federal Building must be maintained; that parking is no longer available in front of the west wing entrance; however, the west wing entrance is perceived by the public as the main entrance to the Federal Building; that Staff and Administration should examine the other set of original doors and provide a recommendation to the Commission, which should be responsible for approving or disproving the final disposition of the west wing doors; and asked the material utilized to construct the original doors? Mr. Horstman stated that the original doors were constructed of aluminum; that the set of original doors which was examined is currently in pieces; that the original doors were badly pitted; however, all of the parts to the original doors could be obtained if reinstallation is desired; that the recommendation of Staff and the hired consultants is not to pursue reinstallation; however, the original west wing entrance doors could be installed if desired by the Commission. Commissioner Quillin asked if the proposed schematic design includes the installation of windows in the former loçation of the original west wing doors which were removed? Mr. Horstman stated yes; BOOK 49 Page 21072 05/07/01 6:00 P.M. BOOK 49 Page 21073 05/07/01 6:00 P.M. Commissioner Quillin stated that the original character of the Federal Building should be fully restored if possible; that the main entrance could still be at the south wing; that the original west wing doors could be reinstalled as windows. Mr. Horstman stated that the current west wing entrance will be maintained; that the Development Review Committee (DRC) reviewed the proposed schematic design and also indicated the current west wing entrance should be maintained to Eurther provide the pedestrian access to public buildings recommended by the Master Plan 2020; that the Citizens with Disabilities Advisory Board (CDAB) also reviewed the proposed schematic design for ADA compliance and supported public entrances at the west and south wings; that the CDAB also indicated a variance would be supported to allow use of the west wing entrance. Mayor Hogle stated that the Commission should approve the Administration's recommendation on the conditions the Commission will later approve which City Departments are relocated to the Federal Building and Staff will examine the potential to acquire the original west wing entrance doors. Commissioner Quillin asked if the loading dock at the east wing was added after the original construction? Mr. Horstman stated yes. Commissioner Quillin asked if available space at the loading dock could be utilized to provide additional workspace? Mr. Horstman stated that converting the loading dock space into additional workspace would be very difficult; that expanding the second floor inside the Federal Building does not involve a significant amendment to the existing site plans; that expanding the first floor workspace an additional 5,000 sq. ft. through the east wing loading dock would eliminate existing parking near the east wing. Commissioner Quillin stated that Staff previously examined the area of the loading dock to determine the potential to utilize the loading dock for workspace. Mr. Horstman stated that the loading dock does not consist of significant square footage and originally consisted of a covered platform on which mail was loaded and unloaded; that the covered platform was later removed and walled to allow maintenance storage; that. the schematic design proposes to utilize the space of the loading dock to store mechanical and utility equipment as currently used. Vice Mayor Mason stated that the Administration's recommendation could be supported; that the Commission should ensure appropriate oversight of the Federal Building renovations will occur; that the oversight of the renovations to the Van Wezel Performing Arts Hall (VWPAH) resulted in significant problems for the City; that a field trip should be arranged to allow the Commission to examine the proposed schematic design at the Federal Building. Mayor Hogle concurred. Commissioner Quillin stated that the Commission should examine the proposed schematic design at the Federal Building prior to approval of the Administration's recommendations; that significant concerns remain; that support for expanding the second floor should be postponed until further examination of the Federal Building occurs; that significant funds will be required to renovate the Federal Building. Commissioner Palmer stated that the indicated concerns of Commissioners are supported; that the original west wing entrance doors should be examined and reinstalled if possible; that an appropriate oversight mechanism for the Federal Building renovations should be established; that the Commission should examine the proposed schematic design at the Federal Building; that the proposed expansion of the second floor is supported; that the City will save significant costs if all renovations are constructed at the same time; that additional office space is a desperate need for the City; that the Commission should examine and approve which City Departments are relocated to the Federal Building; however, a decision concerning the relocation of City Departments is not required at the current meeting; and asked the Administration's recommendation? City Manager Sollenberger stated that the Administration recommends approving the schematic design plan and the proposed budget for the renovation of the Federal Building and to proceed with architectural services for the renovations. Commissioner Palmer asked if the Administration's recommendation could include the indicated concerns of Commissioners? City Manager Sollenberger stated yes; that the indicated concerns of Commissioners regarding Staff's examination of the potential BOOK 49 Page 21074 05/07/01 6:00 P.M. BOOK 49 Page 21075 05/07/01 6:00 P.M. reinstallation of the original west wing entrance doors will be incorporated into the Administration's recommendations. Commissioner Palmer asked if the establishment of an appropriate oversight mechanism will be included in the Administration's recommendation? City Manager Sollenberger stated yes. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to approve the schematic design plan and the proposed budget for the renovation of the Federal Building, to proceed with architectural services for the renovations, to establish appropriate oversight of the Federal Building renovations, and to examine the potential for the reinstallation of the original west wing entrance doors. Commissioner Quillin asked the reason a $2.8 million bond issue is requested to renovate the Federal Building? Gibson Mitchell, Director of Finance, came before the Commission, referred to the Federal Building Renovations Project Budget included in the Federal Building Restoration and Renovation Schematic Phase Report and stated that a $2.8 million bond is not requested; that the City bonded $4.3 million during July 2000 to acquire the Federal Building and proceed with renovations; that Barger+Dean was hired as an architectural consultant at the time; that a contingency reserve for the Federal Building renovations was also included in the $4.3 million bond issue. Commissioner Quillin asked the purchase price of the Federal Building? Mr. Mitchell stated $1,390,000; that the total proposed project cost is approximately $3,655,000; that $155,848 of the proposed project cost does not require completion and funding at the current time and should be subtracted from the $3,655,000 project cost; that the total project cost then equates to approximately $3.5 million, which includes $2.8 million from the $4.3 million bond issued during July 2000, the $450,000 State Historic Preservation Grant, $87,000 from the budget of the Public Works Department, and $162,096 from the proceeds of the Local Option Sales Tax (L.0.S.T.) extension, also called the penny sales tax; that Staff previously informed the Commission the City had collected approximately $1 million in excess L.O.S.T. extension revenues during fiscal year (FY) 1999/2000; that the Commission was cautioned additional L.O.S.T. extension revenues would probably not always be received during the entire ten-year extension period; that Staff also informed the Commission the estimated excess L.O.S.T. extension revenues would be approximately $750,000; that approximately $600,000 of the excess L.O.S.T. extension revenue was recommended for expenditure; that the $162,096 represents the balance of excess L.O.S.T. extension revenues currently available for expenditure. Commissioner Quillin stated that Staff and the Administration should pursue other grant funds in addition to the State Historic Preservation Grant. Mr. Horstman stated that the atrium is being created to attract additional grant funds and contains additional open space which could be arranged as museum space, which might be utilized to attract museum grant funding; that a presentation will be made to the Commission after further information is received concerning potential museum grant funding. Commissioner Quillin stated that the Federal Building Renovations Project Budget includes $50,000 for a Grant Writer; that the assumption is the City will apply for a significant number of grants to obtain additional funds to renovate the Federal Building. Mayor Hogle called for a vote on the motion to approve the schematic design plan and the proposed budget for the renovation of the Federal Building, to proceed with architectural services for the renovations, to establish an appropriate oversight system for the Federal Building renovations, and to examine the potential for the reinstallation of the original west wing entrance doors. Motion carried unanimously (5 to 0): Martin, yes; Mason, yesi Palmer, yes; Quillin, yes; Hogle, yes. 23. NEW BUSINESS: DISCUSSION RE: ADMINISTRATIVE REGULATION NO. 024.A011.0398, ESTABLISHING AUTHORIZATION AND PROCEDURES FOR DISPOSING OF REAL PROPERTY INCLUDING LAND AND BUILDINGS OWNED BY THE CITY REFERRED TO ADMINISTRATION FOR POLICY RECOMMENDATIONS AND A REPORT BACK (AGENDA ITEM VII-1) #3 (0800) through (0965) Commissioner Palmer stated that she requested the agenda item as a result. of the discussion concerning the sale of City-owned property located at the southeast corner of Second Street and Orange Avenue at the April 16, 2001, Regular Commission meeting; that the Commission was unaware of Administrative Regulation BOOK 49 Page 21076 05/07/01 6:00 P.M. BOOK 49 Page 21077 05/07/01 6:00 P.M. No. 024.A011.0398, which allows the Administration and Staff to dispose of City-owned real property; that the advantages and concerns regarding Administrative Regulation No. 024.A011.0398 should be examined; that Item No. 6, Written Procedures for Disposal of Real Property, Administrative Regulation No. 024.A011.0398, does require Staff and the Administration to seek Commission approval as follows: The request for disposal along with any and all property appraisals received and the proposed contract for sale will be brought before the City Commission for approval. Commissioner Palmer continued that the Commission's approval to sell City-owned property is required; that the Commission may desire requiring disposal of any parcel of City-owned property be approved by the Commission prior to the initiation of negotiations or other administrative activity. City Manager Sollenberger stated that the Administration could revise the Administrative Regulation if the Commission desires to approve the disposal of any City-owned property prior to commencing the required administrative activity. Commissioner Palmer stated that confusion was previously held as the City did attempt to publicly sell the City-owned property located at the southeast corner of Second Street and Orange Avenue; that the Commission was unaware of the potential sale; that both the advantages and concerns of Administrative Regulation No. 024.A011.0398 should be examined. City Manager Sollenberger stated that Administrative Regulation No. 024.A011.0398 could be referred to the Administration for a report and policy recommendation at a future Commission meeting; that the Administration will examine the advantages and concerns of Administrative Regulation No. 024.A011.0398 in a report recommending alternate policies for consideration by the Commission; that the Commission could then adopt or formulate a desired policy. Commissioner Quillin stated that Administrative Regulation No. 024.A011.0398 is supported except for the following provision: The City Manager has the sole authority to override one or more of the procedures in this regulation if in the best interest of the City. Commissioner Quillin continued that disposing of any City-owned property administratively is supported as long as the public is advised of the sale of the property; that sale of the City-owned property located at the southeast corner of Second Street and Orange Avenue was not publicly advertised; that the Commission should examine all Administrative Regulations to ensure consistency with the desires of the Commission. Vice Mayor Mason asked if the report will be formulated with input from the City Attorney's Office? City Manager Sollenberger stated yes. Mayor Hogle stated that hearing no objections, the consensus of the Commission is to refer further examination of Administrative Regulation No. 024.A011.0398 to the Administration for a report and policy recommendations. 24. NEW BUSINESS: PRESENTATION RE: REQUEST THAT THE TOWING FEE FOR INVOLUNTARY TOWING SET IN ORDINANCE NO. 01-4281 AT $50.00 BE INCREASED REFERRED TO THE ADMINISTRATION FOR FURTHER ANALYSIS OF THE TOWING FEES OF OTHER MUNIC CIPALITIES IN THE STATE (AGENDA ITEM VII-2) #3 (0965) through (1550) Randy Upman, Upman's Wrecker Service of Sarasota, came before the Commission and stated that the opportunity to address the Commission is appreciated; that the local towing industry opposes the maximum fee of $50 for involuntary tows set by Ordinance No. 01-4281, which was adopted at the November 20, 2000, Regular Commission meeting; that representatives of the local towing industry were neither present nor consulted at the time Ordinance No. 01-4281 was adopted; that the $50 fee was recommended by the Sarasota Police Department (SPD), which indicated the fee was reasonable; that City towing contractors are paid $75 to provide similar service; that the $50 maximum towing fee for involuntary towing is unrealistic and unreasonable; that a $50 fee does not adequately cover training, fuel, workers' compensation, insurance, business, and equipment costs incurred by professional local towing companies; that Sarasota is among . the State's richest communities; however, local towing companies are limited to the lowest maximum towing fees in the State; that local towing companies recommend the City increase the towing fee for BOOK 49 Page 21078 05/07/01 6:00 P.M. BOOK 49 Page 21079 05/07/01 6.:00 P.M. involuntary towing from $50 to $75; that maximum involuntary towing fees were examined Statewide; that the maximum involuntary towing fee established by the City is among the lowest in the State; that the data can be provided to the Commission and the Administration if desired. Mr. Upman continued that most local towing companies are trying to protect consumers by providing a professional service; that the $50 maximum involuntary towing fee was appropriate 20 years ago but not currently; that the City's regulations governing local towing companies are supported and ensure illegal operators do not endanger the public; that most local towing companies endeavor to expose dangerous and illegal operators to the City and the public; that SPD has been personally informed of dangerous and illegal towing companies operating in the City which were overcharging customers despite the City's regulations; that local towing companies only seek a fair and equitable maximum towing fee; that increasing the maximum towing fee will allow the City and the local towing industry to eliminate towing companies which are operating illegally and dangerously and which are profiting from the lack of public parking in the City; that many people are parking on private property in tow-away zones; that the interests of the City's residents and business owners must be protected; that illegal towing companies are taking advantage of residents and business owners; that local towing companies operating within the City's fee structure are being driven out of business while illegal operators continue to charge excess fees; that towing companies from other jurisdictions are increasingly providing service in the City as local towing companies cannot afford to legally provide towing service; that the City should increase the maximum involuntary towing fee to $75. Edward Harding, 2171 Wood Street (34237), came before the Commission and stated that he previously owned a 1986 Lincoln which the City had towed and not returned to him; that the City reported he had not paid three City parking tickets; that he contacted the appropriate City Staff and arranged an administrative hearing concerning the unpaid parking tickets; however, before the administrative hearing occurred, he was stopped by a SPD Officer, who took him into custody and had his car impounded; that he was later released on his own recognizance to walk home but his car was not returned; that he subsequently sued the City Chief of Police in Small Claims Court; that he later learned he should have sued the Mayor; that the City Attorney's Office promised the car would be returned if the suit was dropped; that he agreed provided his car was returned; however, the City Attorney's Office did not contact him following the hearing; that he contacted the City Attorney's Office a week later and was informed the car had been sold; that the City owes him $5,000 for the car; that a suit will be filed against the City in Small Claims Court if the City refuses to pay the requested $5,000. City Manager Sollenberger stated that Mr. Upman indicated SPD previously recommended setting the maximum involuntary towing fee at $50; however, the Administration and SPD recommended setting the maximum involuntary towing fee at $75, which is similar to the County's requirement; that the Commission decided a $50 fee would be more appropriate. Commissioner Quillin stated that the maximum involuntary towing fee of $50 was supported; that an additional $25 is required to obtain a towed personal vehicle after normal business hours; that the majority of tows occur at night; that the result is a $75 fee for local towing companies; that the $50 fee is fair; that Mr. Upman previously provided to her valuable information concerning towing fees in other jurisdictions; that a private property owner will frequently contract with a local towing company to tow illegally parked vehicles if required; that private property owners should instead erect barriers which prevent vehicles from illegally parking on private property; that local towing companies should agree never to tow vehicles with handicapped license plates or registrations if the City agrees to raise the fee to $75; that local towing companies and private property owners are taking advantage of disabled citizens; that the number of handicapped parking spaces should be increased in the City; that the City's towing fee structure could be referred to the Administration for further analysis; however, the $50 maximum involuntary towing fee is supported. Commissioner Palmer stated that she was not a Commissioner at the time Ordinance No. 01-4281 was adopted; however, the Commission should examine the towing fee structures of other jurisdictions to determine if the City's maximum fee for involuntary towing is reasonable and fair; that the City should not prevent individuals from attempting to work at reasonable rates; that the Administration and SPD previously recommended a $75 fee; that the Commission should defer to the professional advice of the local industry and the Administration; that towing fees should be examined Statewide; that the City should charge towing fees similar to other jurisdictions; that private BOOK 49 Page 21080 05/07/01 6:00 P.M. BOOK 49 Page 21081 05/07/01 6:00 P.M. property owners should be encouraged to erect barriers to prevent illegal parking instead of resorting to towing vehicles; that local towing companies operating legally should not be punished for the actions of illegal operators or individuals parking vehicles illegally and should be paid appropriately. City Attorney Taylor stated that the local towing companies displeased with the City's current towing fee structure have retained legal counsel and requested the opportunity to present evidence concerning towing fees; that the Administration should be authorized to examine towing fees Statewide to ensure the City's towing fee structure is fair and reasonable and to examine the concerns of the local towing companies. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to refer the request to increase the towing fee for involuntary towing as established in Ordinance No. 01-4281 to the Administration for Eurther analysis of the towing fees of other municipalities in the State. Commissioner Quillin stated that she contracts regularly with a local towing companyi that her car broke down recently and was towed to a local mechanic on 12th Street; that the towing fee was only $25; that the majority of local towing companies only charge between $25 and $40 for tows between locations within or near the Cityi that private property owners contract with local towing companies to charge excess fees; that the City's contract with a local towing company is different; that the City assumes significant liability if a vehicle is towed from public property; that comparing private property owners with the City is not appropriate; that a significant legal distinction exists; that local condominium associations or owners often contract with local towing companies to charge significantly more than the maximum fee for towed vehicles; that local- towing companies actually pay local condominium associations or owners for such a contract or for each towed vehicle; that the contracts between private property owners and local towing companies should be examined by the City. Mayor Hogle called for a vote on the motion to refer increasing the towing fee for involuntary towing as established in Ordinance No. 01-4281 to the Administration for further analysis of the towing fees of other municipalities in the State. Motion carried unanimously (5 to 0): Martin, yes; Mason, yesi Palmer, yes; Quillin, yes; Hogle, yes. 25. NEW BUSINESS: PRESENTATION RE: U.S. 301 ROAD WIDENING PROJECT - PRESENTATION GIVEN (AGENDA ITEM VII-3) #3 (1550) through (1990) Benjamin Walker, Civil Engineer, Florida Department of Transportation (FDOT), District One, came before the Commission, referred to displayed computer-generated slides of the current condition versus proposed renovations of US 301 from Wood Street to University Parkway and stated that FDOT is currently conducting a Project Development and Environment (PD&E) Study to design proposed alternatives for the road widening project of US 301 from Wood Street north to University Parkway; that FDOT consultants will begin meeting with neighborhood groups, business owners, and other residents to discuss the project; that a public workshop will be held during June 2001; that a public hearing will be held at the end of 2001; that the PD&E Study should be completed during 2002; that the road widening project will be parsed into segments; that the first segment consists of US 301 from Wood Street to 12th Street according to FDOT Transportation Systems Management/Transportation Demand Management (TSM/TDM) ; that the road capacity of the first segment will not be increased; that additional lanes will not be added in the first segment; that the second and third segments of the road widening project consist of US 301 between 12th Street and University Parkway and will be increased from four lanes to six lanes. Mr. Walker continued that a typical section of US 301 between Alderman and Main Streets consists of central 10-foot, dual-turn lane, two 10-foot inside lanes, two 9-foot outside lanes, and 5-foot sidewalks; that a typical section of US 301 from Main to Tenth Streets consists of five 12-foot lanes and 5-foot sidewalks; that a typical section of US 301 from Tenth to 12th Streets consists of four 12-foot lanes, a 16-foot median, and no sidewalks; that a typical section of US 310 from 12th Street to Dr. Martin Luther King, Jr. (MLK), Way consists of four 12-foot lanes, a 16-foot raised median, and open drainage along the side of US 301; that US 301 from MLK Way to Myrtle Street typically consists of an 18-foot raised median, four 12-foot lanes, a 4-foot paved shoulder, and open drainage; that US 301 from Myrtle Street to University Parkway consists of four 12-foot lanes, a 40-foot depressed median, and open drainage along the side of US 301; that FDOT is proposing to maintain the existing four lanes of traffic on US 301 between Wood and 12th Streets with the addition of clipped corners if required to preserve the proper turning radius from the central dual-turn lane; that lanes will be expanded from 9 or 10 feet to 12 feet between Wood and 12th Streets; that the BOOK 49 Page 21082 05/07/01 6:00 P.M. BOOK 49 Page 21083 05/07/01 6:00 P.M. acquisition of additional right-of-way will not be required; that FDOT is evaluating two possible improvements to the second segment of the project, which consists of US 301 from 12th to Myrtle Streets; that the first possible improvement to the second segment consists of a 30-foot median, six 12-foot lanes, and 5-foot sidewalks; that the acquisition of additional right-of-way would be required; that FDOT is also examining right, left, and central alignments for the proposed improvement; that the second alternative improvement consists of four inside 12-foot lanes, two 11-foot outside lanes, 4-foot paved shoulders, and back-of-curb sidewalks; that coordinating the installation of utilities in the second alternative improvement will be difficult. Commissioner Quillin asked if the proposed speed limit for the second alternative improvement is 55 miles per hour (mph)? Mr. Walker stated no; that the proposed speed limit for the second alternative improvement is 45 mph; that the third segment of the project consists US 301 from Myrtle Street to University Parkwayi that significant additional right-of-way exists in the third segment which will facilitate completion of the project; that the existing drainage contiguration of the third segment will be maintained with a depressed median and open drainage along the side of US 301; that two additional 12-foot lanes will be added; that the existing alignment of US 301 is slightly to the east; that FDOT will be required to center the alignment of US 301 between Myrtle Street and University Parkway; that as a result, a significant portion of the existing pavement will be replaced; that an alternative for the third segment is the installation of a 30-foot raised median which can accommodate left-turn lanes if required; that sidewalks would also be installed along the existing right-of-way; that curb and gutter could be installed from 12th Street to University Parkway. Vice Mayor Mason stated that installing sidewalks and bicycle lanes on US 301 from 12th Street to University Parkway is important; that US 301 is a dangerous roadway for pedestrians and bicyclists; that the proposal to install bicycle lanes and sidewalks is supported. Commissioner Quillin asked if the proposed improvements will include examination and improvement of lighting along US 301? Mr. Walker stated yes. Commissioner Martin asked if the proposed medians will be landscaped? Mr. Walker stated that the project is eligible for the $200,000 per mile FDOT Landscaping Allowance; that the Landscaping Allowance could be utilized by the City for the installation of trees, flora, or other related roadway amenities. Commissioner Martin asked if the PD&E Study will include recommendations concerning median landscaping? Mr. Walker stated yes. Commissioner Palmer stated that the medians along US 301 should be landscaped; that the FDOT PD&E Study indicated the proposed improvements could include upgrades to the transit system, intersections, and signage; and asked the type of upgrades to the transit system potentially included in the proposed improvements? Mr. Walker stated that bus pullouts or shelters are not currently located on US 301 from Wood Street to University Parkwayi; that FDOT held meetings with the Sarasota County Area Transit (SCAT) to discuss the PD&E Study and the proposed improvements; that SCAT was asked if bus pullouts and bays or covered bus shelters were desired; that SCAT indicated covered bus shelters were preferred but did not indicate any preference concerning bus pullouts or bays; that funding for the construction of covered bus shelters or bus pullouts could be included in the FDOT Landscaping Allowance as a roadway amenity. Commissioner Quillin stated that covered bus shelters and bus pullouts are preferred particularly near heavily populated areas along US 301; that bus pullouts afford additional safety to bus passengers. Commissioner Palmer asked the reason the road widening project commences at Wood Street? Mr. Walker stated that the Federal Highway Administration requires specification of logical termini for State road widening projects; that the intersection of US 41 and US 301 occurs at Wood Street. Commissioner Palmer asked if US 301 from Wood Street to 12th Street will be expanded to six lanes? Mr. Walker stated noi that US 301 will only be expanded to six lanes of traffic between 12th Street and University Parkway. BOOK 49 Page 21084 05/07/01 6:00 P.M. BOOK 49. Page 21085 05/07/01 6:00 P.M. Vice Mayor Mason stated that the subject of covered bus shelters and bus shelters should be broached during FDOT's public workshops with neighborhood residents. Mr. Walker stated that the Commission and the Administration will be notified of each FDOT public workshop or meeting concerning the proposed road widening project for US 301. Commissioner Quillin asked if the PD&E Study will interfere with the City's proposed enhancements to the intersection of US 301 and US 41? Mr. Walker stated that the City's proposed enhancements to the intersection of US 301 and US 41 are unknown. Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and stated that the PD&E Study will not interfere with the proposed enhancements to the intersection of US 301 and US 41. Commissioner Quillin stated that Staff should coordinate the proposed enhancements with the PD&E Study. 26. NEW BUSINESS: PRESENTATION RE: ADVANCE BRIDGE MESSAGE WARNING SIGNS - APPROVED TO SUPPORT VARIABLE MESSAGE TYPE SIGNS AND SEEK FUNDING FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) BY BRINGING THE PROJECT AS A PRIORITY TO THE SARASOTA/MANATEE METROPOLITAN PLANNING ORGANIZATION (MPO) DURING THE NEXT CYCLE OF THE PROJECT PRIORITIZATION PROCESS AND TO AUTHORIZE STAFF TO NEGOTIATE THE COSTS FOR THE ADVANCED WARNING SIGNAGE (AGENDA ITEM VII-5) #3 (1990) through (2360) David Hegel, Traffic Control Systems Analyst, Engineering Department, and Dennis Daughters, Director of Engineering/City Engineer, came before the Commission. Mr. Hegel stated that in 1995, the Sarasota/Manatee Metropolitan Planning Organization (MPO) formed a subcommittee to develop a system of advanced warning signs along various roads leading to the bridges to the barrier islands in Sarasota and Manatee Counties; that the signs will report if a drawbridge is impassable via fixed message and flashing beacons; that the subcommittee met on April 20, 2001, to consider over 46 locations in Sarasota and Manatee Counties and the cost estimates provided by Florida Department of Transportation (FDOT) ; that the subcommittee short-listed 24 locations which were deemed most beneficial and also received cost estimates provided by Manatee County for a variable message type sign which can display more information; that the City would be responsible to fund the installation of six advanced warning signs; that the MPO was presented the updated information on April 23, 2001 and directed MPO staff to update local government agencies concerning the cost estimates and receive input; that the following proposed advanced warning signs would be located in the City: 1. Northbound John Ringling Parkway (SR 789) north of St. Armands Key 2. Southbound US 41 north of Fruitville Road 3. Northbound US 41 south of Ringling Causeway 4. Westbound Fruitville Road east of US 41 5. Westbound Siesta Drive west of US 41 6. Northbound Higel Avenue north of Midnight Pass Road Commissioner Palmer stated that the installation of advanced warning signage is supported; that a determination is required concerning the variable message signs and the fixed message and flashing beacon signs; and asked the recommended signage? Mr. Daughters stated that the Administration recommends the variable message signs; however, the variable message signs cost significantly more; therefore, the Administration also recommends seeking funding for the advanced warning signage from FDOT; that the support of the MPO will be required to secure funding for the advanced warning signage as FDOT indicated affected local jurisdictions should fund the advanced warning signage; that the City already funds comparatively more signage than Manatee and Sarasota Counties and other local jurisdictions; that the cost estimates for the advanced warning signage are not exact and were not verified; that Manatee County developed the cost estimates for the variable message signs; that the cost to purchase the variable message signage is probably more than estimated by Manatee County. Mayor Hogle stated that the Administration's recommendations are supported; that the Administration should seek funding from the Town of Longboat Key for advanced warning signage affecting Longboat Key. BOOK 49 Page 21086 05/07/01 6:00 P.M. BOOK 49 Page 21087 05/07/01 6:00 P.M. Commissioner Quillin stated that MPO funding for the advanced warning signage is not available; that Pinellas County utilizes portable variable message signs, which should be considered; that Pinellas County is also utilizing the portable variable message signs to inform residents and visitors of current water restrictions; that the City could find many additional uses for portable variable message signs; that the Town of Longboat Key indicated additional signage on Longboat Key was not desired. Mayor Hogle stated that the Town of Longboat Key may approve funding for advanced warning signage located in the City yet affecting Longboat Key residents. Commissioner Quillin stated that warning signage alternatives should be examined by the Administration and Staff; and asked if ground-mount variable message signs have wheels? Mr. Daughters stated noi that ground-mount variable message signs are constructed on poles which are installed in the ground. Commissioner Quillin asked the cost for portable variable message signs? Mr. Daughters stated that the cost for the portable variable message signs is not known; that the Administration is recommending FDOT purchase the advanced warning signage; that the costs of advanced warning signage will be examined if the Commission decides to provide funding; that the City should not specify which type of advanced warning sign is desired if FDOT provides funding; that the variable message signage is preferred. Commissioner Palmer stated that FDOT will probably not choose to fund. variable message signage, which is more expensive than the fixed message and flashing beacon signage; however, the City may not be able to fund any advanced warning signage. On motion of Commissioner Palmer and second of Vice Mayor Mason, it was moved to support variable message type signs and seek funding from the Florida Department of Transportation (FDOT) by bringing the project as a priority to the Sarasota/Manatee Metropolitan Planning Organization (MPO) during the next cycle of the. project prioritization process. Commissioner Quillin stated that Manatee County and the local jurisdictions located on the barrier islands are aggressively supporting the installation of advanced warning signage; that MPO funding is probably not available; that the City and Sarasota County may be required to provide funding for the advanced warning signage; that FDOT or the MPO may fund a portion of the costs; that Staff should be authorized to negotiate the City's cost for the advanced warning signage. Commissioner Palmer, as the maker of the motion, with the approval of Vice Mayor Mason, as the seconder, amended the motion to authorize Staff to negotiate the costs for the advanced warning signage. Mayor Hogle stated that the consensus of the Commission is to amend the main motion to authorize Staff to negotiate the costs for the advanced warning signage. Commissioner Palmer stated that Staff should discuss the City's costs to fund the advanced warning signage prior to reaching an agreement with FDOT or the MPO. Mr. Daughters stated that all the proposed advanced warning signs will be located on State highways or bridges and not on City streets; that the State should fund a significant portion of the advanced warning signage. Mayor Hogle called for a vote on the motion to support variable message type signs and seek funding from the Florida Department of Transportation (FDOT) by bringing the project as a priority to the Sarasota/Manatee Metropolitan Planning Organization (MPO) during the next cycle of the project prioritization process and to authorize Staff to negotiate the costs for the advanced warning signage. Motion carried unanimously (5 to 0): Martin, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 27. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #3 (2360) There were no Commission Board or Committee reports. 28. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA = DIRECTED THE ADMINISTRATION AND STAFF TO PREPARE ALTERNATE RECOMMENDATIONS CONCERNING A POLICY FOR LEVYING FINES FOR ILLEGAL LAWN IRRIGATION; ADMINISTRATION TO DEVELOP A LIST OF COMMISSIONERS, STAFF, AND CITY RESIDENTS ATTENDING BOOK 49 Page 21088 05/07/01 6:00 P.M. BOOK 49 Page 21089 05/07/01 6:00 P.M. THE MAY 23 TO 26, 2001, NEIGHBORHOODS USA CONFERENCE (AGENDA ITEM X) #3 (2360) through (2930) VICE MAYOR MASON : A. stated that the Sarasota Openly Address Racism (SOAR) Symposium was a great success and was well attended; that the SOAR Committee will soon meet to formulate a report to the City; that over 250 people attended the SOAR Symposium Commissioner Martin stated that the SOAR morning session was attended; that attendees were honest and open, which was remarkable; that the community's support in addressing racism was wonderful; that additional SOAR Symposiums should be held in the future; that Vice Mayor Mason is congratulated for her efforts to initiate and conduct the SOAR Symposium. Vice Mayor Mason stated that the entire Commission should be congratulated; that she was requested to conduct the SOAR Symposium on the behalf of the Commission. Mayor Hogle stated that Vice Mayor Mason's efforts to conduct the SOAR Symposium are appreciated. Commissioner Quillin concurred. COMMISSIONER PALMER: : A. asked the anticipated reopening date of the steigerwalde-Jockey Fountain, also called the children's fountain? City Manager Sollenberger stated that the children's fountain should be reopened by the end of May 2001. B. stated that the City is planning to spend $350,000 to renovate the Tony Saprito Fishing Pier; and asked if the Tony Saprito Fishing Pier will interfere with the new Ringling Causeway Bridge? City Manager Sollenberger stated no. Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and concurred. C. stated that the City Life and City Focus programs are excellent; that City residents are encouraged to watch; that the recent City Life Program was wonderful; that the recent City Focus program provided a detailed overview of the status of the City's current and future water supply; that Staff's efforts to provide an explanation of the City's water supply are appreciated; that the efforts and work of City Auditor and Clerk Robinson and the Staff of the Office of the City Auditor and Clerk to produce the City Life and City Focus programs are commended; that recent coverage of the Senior Friendship Center (SFC) was outstanding; that SFC Staff indicated a hired professional consultant could not have provided better publicity. Vice Mayor Mason concurred. City Auditor and Clerk Robinson stated that the Office of the City Auditor and Clerk recently submitted nominations for On Patrol, City Life, and City Focus for national awards. Commissioner Palmer stated that On Patrol, City Life, and City Focus are deserving of national awards. D. stated that a tour was recently taken of Ritz-Carlton Hotel project; that the Ritz-Carlton Hotel is not yet complete but will be an incredible and outstanding hotel; that Commissioners are encouraged to tour the Ritz-Carlton Hotel. E. stated that the County levies significant fines for lawn irrigation in violation of current water restrictions; that the City only warns violators; that fines should be levied for significant violations in the Cityi and asked if the City levies fines against violators? City Manager Sollenberger stated that the Commission previously decided not to levy fines for violators of water usage restrictions; however, significant violation occurs in the City; that a few notorious cases exist of repeat violators significantly overusing water by irrigating at night to avoid detection. Commissioner Palmer stated that a warning is acceptable for violators who circumvent water restrictions for the first time; BOOK 49 Page 21090 05/07/01 6:00 P.M. BOOK 49 Page 21091 05/07/01 6:00 P.M. however, fines should be levied against repeat violators; that water conservation is important. City Manager Sollenberger stated that the Administration and the Staff can formulate alternate recommendations for fines for illegal lawn irrigation water usage if desired. Mayor Hogle stated that hearing no objections, the consensus of the Commission to direct the Administration and Staff to prepare alternate recommendations concerning a policy for levying fines for illegal lawn irrigation. F. stated that the City Employee Directory which is located online through the City Intranet requires updating; that an updated paper version of the City Employee Directory should be produced; that the City Employee Directory on the City Intranet cannot be accessed at home. Commissioner Quillin concurred. G. stated that the workload of the Charter Officials has significantly increased in the past year; that the time requirements placed upon Charter Officials to accomplish significant tasks may be unreasonable and should be evaluated; that the Charter Officials may be overburdened; that the Commission also places significant demands upon City Department Heads; that an increasing number of assignments are produced at each Commission meeting; that recommendations from the Charter Officials concerning the current workload would be appreciated. City Manager Sollenberger stated that the workload of the Charter Officials is significant and has increased tremendously; that during the April 30, 2001, Goal-Setting Workshop, the Commission requested a schedule for the City's current projects; that the requested schedule will be completed by early July 2001; that meetings will be held with Staff and Herbert Marlowe, Analytica, Inc., to determine if the workload of the Charter Officials is too signiticant; that the schedule will include an overview of all pending City projects; that the schedule will be produced prior to examination of the proposed fiscal year (FY) 2001/02 City Budget. Commissioner Palmer stated that the current burdensome workload of the Charter Officials trustrates etforts to pursue new projects and should be alleviated if possible; that the City must pursue a solution to the current shortage of parking space Downtown; that the construction of a parking garage to provide additional parking space Downtown and particularly for the Selby Public Library should be examined; that the parking shortage was evident during the recent tourist season; that the Downtown parking demand lessens during the summer; however, the tourist season will return shortly, and the parking shortage may become worse; that not meeting the demands of citizens is frustrating; however, reasonable expectations must be placed upon the City's Charter Officials. H. stated that the Tourist Development Council (TDC) complimented the City's Lido Beach Renourishment Project; that Staff's efforts to ensure the timely and aesthetically pleasing completion of the Lido Beach Renourishment Project are commended; that the color of the sand is similar to previous sand and is aesthetically pleasing; that the TDC is also planning to reexamine the allocation of TDC funds to local jurisdictions and projects. Mayor Hogle stated that the Lido Beach Renourishment Project produced wonderful results; that Staff's efforts to complete the Lido Beach Renourishment Project are commended; that the efforts of Commissioners to examine and approve the Palm Avenue Parking Garage Development and the schematic design of the Federal Building renovations are commended. COMMISSIONER QUILLIN: A. stated that she and Vice Mayor Mason will be attending the upcoming Neighborhoods USA Conference located in Pittsburgh, Pennsylvania; that the City funded ten grants for neighborhood residents and representatives to attend the Neighborhoods USA Conference; that a list of City attendees should be developed to ensure as many meetings as possible are attended by a City representative. City Manager Sollenberger asked the date of the Neighborhoods USA Conference? Commissioner Quillin stated that the Neighborhoods USA Conterence will be held May 23 to 26, 2001; that a list of Commissioners, Staff, and City residents attending the Neighborhoods USA Conference should be developed. BOOK 49 Page 21092 05/07/01 6:00 P.M. BOOK 49 Page 21093 05/07/01 6:00 P.M. City Manager Sollenberger stated that a list of Commissioners, Staff, and City residents attending the Neighborhoods USA Conference will be developed. 29. ADJOURN (AGENDA ITEM XII) #3 (2930) There being no further business, Mayor Hogle adjourned the Regular meeting of May 7, 2001, at 10:38 p.m. 41 4 a ALBERT F. HOGLE, MAYOR ATTEST: CT4 3. A LyE Ralrnson BILIA.E. ROBINSON, CITY AUDITOR AND CLERK 7