CITY OF SARASOTA Planning and Development Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY March 10, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Planning Board Kathy Kelley Ohlrich, Chair Members Present: Terrill Salem, Vice Chair Members Damien Blumetti, Patrick Gannon, David Morriss, City Staff Present: Mike Connolly, Deputy City Attorney Steven R. Cover, Planning Director, Planning Department Lucia Panica, Director, Development Services Alex DavisShaw, City Engineer Dan Ohrenstein, Assistant City Engineer Ryan Chapdelain, AICP, General Manager, Planning Department Colleen McGue, Chief Transportation Planner, Planning Department Briana Dobbs, AICP, Development Review Senior Planner, Development Services John Nopper, Coordinator, Public Broadcasting Karen Grassett, Sr. Planning Technician, Development Services Department 1:36:40 P.M. I. CALLI MEETING TO ORDER AND ROLL CALL Note: Due to technical issues the meeting began at 1:36:40 P.M. PB Chair Ohlrich called the meeting to order and Director Cover [acting as the Planning Board's S Secretary] read the roll call. I. CHANGES TO THE ORDER OF THE DAY There were no changes to the order of the day. II. LAND USE. ADMINISTRATION PUBLICI HEARINGS NOTICE TO1 THE PUBLIC: At this time anyone wishing to speak at the: following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading oft the Pledge ofConduct Secretary Cover administered the Pledge of Conduct. Attorney Connolly briefly explained the procedures for Quasi-Judicial public hearings, recommended time limits for the presentations in petitions that will follow and administered the oath for all present who intended to speak in the following public hearings. PB Chair Ohlrich and PB Members Blumetti and Salem disclosed ex-parte communications. Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 2 of 10 B. Quasi-ludicial Public Hearings 1. Harvest Tabernacle (3650 17th Street): Site Plan Application No. 20-SP-03 and Major Conditional Use Application No. 20-CU-02 are a request for Site Plan and Major Conditional Use approval to construct an additional building that will be associated with the existing religious institution and used for recreational activities. The proposed building totals 11,000 square feet and is approximately 29 feet in height, with a street address of 3650 17th Street. The existing religious institution will remain onsite. The subject property is in the Residential Multiple Family-1 (RMF-1) zone district and has a Future Land Use classification of Multiple Family (Moderate Density). (Briana Dobbs, AICP, Development Review Senior Planner) 1:42:34 P.M. PB Chair Ohlrich opened the public hearing. Attorney Connolly called the names ofthose that had filed for affected person status. None were present and therefore were not granted Affected Person status. Applicant Presentation: Donald Neu, Agent, appeared and stated the applicants had received approval for a larger expansion in 2015; noted the development was never commenced and the Site Plan approval expired; discussed the changes from the previous approval pointing out the proposed structure was 13,000 sq. ft. smaller than the previously proposed structure; stated previously 16 trees were to be removed and under this proposal no tress would be removed; said the parcel could be redeveloped under the existing RMF zoning; and stated the applicants were proffering no Community Services such as rehabilitation, homeless shelter, drug-alcohol treatment and/or counselling will be permitted; noted those services were not currently permitted; pointed out there was no opposition from the neighbors; and requested the PB approve the applications. PB: Member Morriss questioned when construction will begin. Mr. Neu stated soon. PB Member Gannon commended the reduction in the proposed structure noting the trees that will be saved and questioned why the proffer Mr. Neu referenced was not on the list of conditions staff had provided. Discussion ensued. PB Chair Ohirich pointed out that was contained in Condition #1 in the staff report. PBI Member Blumetti questioned what building materials would be used for the structure. Mr. Neu stated metal and noted the neighbor' S concerns previously related to the scale of the structure. PB Vice Chair Salem said his question had been answered. PB Chair Ohlrich noted the Community Workshop was. held in 2019; said she had reached out to the neighbors who confirmed that Mr. Neu had reached out to them prior to submitting the second, revised plan; and questioned if the bare wall of the structure that Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 3 of 10 faces Glen Oaks Manor could be landscaped. Discussion ensued. Mr. Philip Smith, ASLA, appeared and stated a Type A buffer would be installed along the southern view. 1:55:30 P.M. Staff Presentation: Development Review Senior Planner Dobbs appeared and discussed the proposal noting the location, acreage, existing use, zoning and Future Land Use classification; pointed out the surrounding land uses; reviewed the history of the project stating the 2015 approvals had expired; said the project had been modified resulting in a substantially smalller structure; stated the proposed uses are considered accessory to a Religious Institution and are permitted; noted Community Service uses are not permitted and the prohibition of those uses is included in Condition #1; discussed parking noting the unpaved area is permitted; stated the setbacks are larger than required; pointed out a Water/Wastewater Agreement had been executed between Harvest Tabernacle and Glen Oaks Manor; noted the Development Review Committee signed-off on the project, the required Community Workshop had been held and the Traffic Concurrency Analysis had found the project to be de minimis; and stated staff recommended approval with conditions. PB Member Blumetti questioned if sheltering during emergencies was prohibited. Development Services Director Panica stated she would review the Code to find the answer. PB Vice Chair Salem asked why a Religious Institution is prohibited from providing community services and questioned if City staff requested the proffer. Development Review Senior Planner Dobbs noted the proffer was part of the original approval. Discussion ensued. Development Services Director Panica noted the Applicant had offered the proffer; noted it was a big deal to the neighbors previously; and pointed out the proffer is an additional safeguard to assure the neighbors. PB Member Morriss had no questions. PB Member Gannon requested verification that a daycare was not included in this proposal. Development Review Senior Planner Dobbs confirmed that was correct. PB Member Gannon asked what the definition of Community Services was. Discussion ensued. Development Review Senior Planner Dobbs stated she would locate that information for the PB members. PB Chair Ohlrich stated her questions had been answered. Attorney Connolly called the names of those that had filed for affected person status again. None were present and therefore were not granted Affected Person status. 2:09:22 P.M. Citizen Input: Ms. Nancy Dillard stated she represented the Glen Oaks Manor Homeowners Association; said they had three meetings with Mr. Neu and have been assured Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 4 of 10 community service uses would not be provided; and stated Glen Oaks Manor is happy with the current plan. 2:11:57 P.M. Staff Rebuttal: Development Review Senior Planner Dobbs appeared and stated the Zoning Code does not address emergency sheltering; noted emergency sheltering is normally provided in public facilities; and noted community services are prohibited in the RMF-1 zone district. Discussion ensued. Attorney Connolly pointed out the liability a private facility would have if used for emergency sheltering. PB Vice Chair Salem stated his concerns regarding the prohibition of community services in the RMF-1 zone district noting the services are needed in all areas. Development Review Senior Planner Dobbs noted pastoral counselling is permitted in residential areas. Applicant Rebuttal: Mr. Neu appeared and stated the provision of community services is a common issue churches face; noted the difference between social services and community services; stated the prohibition ofcommunity services was proffered for clarity; and thanked the Glen Oaks Manor Homeowners. Association for their participation in generating the water/wastewater agreement. PB Chair Ohlrich stated she felt the project was far superior to the previously approved project. 2:18:28 P.M. PB Chair Ohlrich closed the public hearing. PB Member Morriss made a motion to find Site Plan (20-SP-06) consistent with Section IV-506 of the Zoning Code and the Tree Protection Ordinance, find Conditional Use (20- CU-02) consistent with Section IV-906 of the Zoning Code, and recommend to the City Commission approval of the petitions, subject to the three conditions. Attorney Connolly stated there was a typographical error and the correct Site Plan No. is 20-SP-03. PB Member Morriss amended his motion accordingly. PB Member Blumetti seconded the motion. The motion passed unanimously. 2. Publix Liquor Store (181 North Beneva Road): Site Plan Application No. 20-SP-14 and Major Conditional Use Application No. 20-CU-05 are a request for Site Plan and Major Conditional Use approval to open a Publix Liquor Store adjacent to the Publix Supermarket with a proposed street address of 181 North Beneva Road (current street address is 501 North Beneva Road). There are no proposed changes to the shopping center itself and the subject property is zoned Community Shopping Center Regional (CSCR). (Briana Dobbs, AICP, Development Review Senior Planner) Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page5 of 10 2:20:00 P.M. PB Chair Ohlrich opened the public hearing and noted there were no Affected Person applications for this item. Applicant Presentation: Mr. David M. Smith, Stearns Weaver Miller, appeared and noted the location of the project; stated the proposed liquor store was part of a redevelopment of the shopping center that has been completed; said the requested Conditional Use was for a liquor store for Publix; noted the! State requires the liquor store and grocery store be in separate tenant spaces; stated there were no proposed changes to the shopping center; noted the project meets all criteria for Conditional Use approval; pointed out traffic, deliveries, trash pickup, and parking were all addressed as part of the grocery store approval; said there would bei no on-site activities; and stated the Board of Adjustment has granted a variance for distance separation from the residential area to the west of the property. PB Vice Chair Salem and PB Members Blumetti, Gannon and Morriss had no questions. PB Chair Ohlrich pointed out there was a liquor store at that location previously. 2:29:10 P.M. StffPresentation: Development Review Senior Planner Dobbs appeared and discussed the proposal noting the location, acreage, zoning, Future Land Use classification, surrounding uses, and surrounding zoning; noted there was no direct access between the shopping center and the residential uses to the west; pointed out there were no proposed changes to the shopping center; said a variance was granted by the Board of Adjustment that is conditioned on the approval of the Site Plan and Conditional Use applications; noted the required Community Workshop had been held, no traffic review was required as that was done as part of the grocery store approval, and the Development Review Committee had signed-off on the project; stated the project meets the Standards for Review and staff recommends approval with two conditions. The PB. Members had no questions. Citizen Input: There was: no Citizen Input. 2:33:08 P.M. Staff Rebuttal: Staff had no rebuttal. Applicant Rebuttal: The Applicant had no rebuttal. 2:33:30 P.M. PB Chair Ohlrich closed the public hearing. Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 6 of 10 PB: Member Blumetti made a motion to find Major Conditional Use (20-CU-05) consistent with Section IV-906 of the Zoning Code and Site Plan (20-SP-14) consistent with Section IV-506 of the Zoning Code and recommend to the City Commission approval of the petitions, subject to conditions one and two. PB Member Morriss seconded the motion. PB Member Blumetti stated the project met the Standards for Review and is consistent with the standard model used for liquor stores associated with supermarkets. PB Member Morriss agreed. The motion passed unanimously. 3. Sarasota Wine Company (64 S. Palm Avenue): Site Plan Application No. 21-SP-02, Minor Conditional Use Application No. 21-MCU-01, and Adjustment Application 21- ADP-02 are ai request for Site Plan and Minor Conditional Use approval for a 2APS: retail wine and beer license to open a Wine Shop in an existing 1,113 square feet retail space located at 64 South Palm Avenue; and a request for Adjustment approval to allow the use within 500 feet of a religious institution. The property is zoned Downtown Bayfront (DTB) and the Future Land Use is Downtown Bayfront. (Briana Dobbs, AICP, Development Review Senior Planner) 2:35:10 P.M. PB Chair Ohlrich opened the public hearing. Attorney Connolly stated there were no applications for Affected Person for this item. Applicant Presentation: Mr. Joseph Levine, Owner, appeared and stated he was requesting approval of a Minor Conditional Use in order to open an alcohol beverage store that focuses exclusively on wine; and pointed out the use is permitted in the Downtown Bayfront (DTB)zone district with Minor Conditional Use approval. PB Member Morriss what the product model would be. Mr. Levine stated a high-end Wine Shop with prices points accessible to everyone. PB Member Gannon questioned if the shop would be retail only and if wine tastings would be held. Mr. Levine stated the shop would be retail only; and said samples would be provided by request however he would not be selling glasses of wine or sponsoring wine tasting events. PB Member Blumetti noted the two churches within 500 feet of the proposed Wine Shop had submitted letters of no objection. PB Vice Chair Salem had no questions. PB Chair Ohlrich stated her question regarding the churches had been answered. Staff Presentation: Briana Dobbs, Development Review Senior Planner, appeared and presented maps depicting an arial view and the Zoning/Future Land Use classification of the site; Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page! 7 of 10 discussed the proposal noting the location, existing use, surrounding uses, surrounding Zoning and Future Land Use classification; stated the Applicant was requesting a change in use from a furniture store to an alcohol beverage store; pointed out an alcohol beverage store is permitted in the DTB by Minor Conditional Use approval; noted a Site Plan is required to accompany a Minor Conditional Use application; stated an Adjustment to the Downtown Code was also being requested for distance separation between the proposed alcohol beverage store and two churches that are within 500 feet; pointed out the two churches have submitted letters of no objection; stated the Applicant had proffered to only seek a 2APS license which prohibits the sale of liquor; said no traffic review was required; note on-street parking was available; said the required Community Workshop had been held; stated the Development Review Committee had signed-off on the project; and stated staff recommends approval with conditions. Citizen Input: There was no Citizen Input. 2:44:25 P.M. Staff Rebuttal: Staff had no rebuttal. Applicant Rebuttal: The Applicant had no rebuttal. 2:44:46 P.M. PB Chair Ohlrich closed the public hearing. PB Member Gannon made a motion to find Minor Conditional Use (21-MCU-01) consistent with Section IV-906 of the Zoning Code, Planning Board Adjustment (21-ADP- 01) consistent with Section IV-1903 of the Zoning Code, and Site Plan 21-SP-02 consistent with Section IV-506 of the Zoning Code, and approve the petitions, subject to conditions (number 3 and 4) provided by Staff and proffers (numbers 1 and 2) provided by the applicant. PB Member Blumetti seconded the motion. The motion passed unanimously. PB Member Gannon requested staff provide the PB Members with the definition of Community Service. Development Review Senior Planner Dobbs stated she would email that information to the PB Members. IV. CITIZEN'SI INPOT NOTICE TO THE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5-minute time limit.) 2:47:28 P.M. There was no Citizen Input. Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 8 of 10 V. APPROVAL OFI MINUTES 2:47:32 P.M. 1. January 28, 2021 PB Chair Ohlrich stated she. had submitted some non-substantive changes to Ms. Grassett. PB Member Gannon stated he had also submitted some non-substantive changes to Ms. Grassett. Discussion ensued. 2. February 10, 2021 PB Chair Ohlrich stated she had submitted some non-substantive changes to Ms. Grassett. PB Member Gannon stated he had also submitted some non-substantive changes to Ms. Grassett. Both sets of minutes were approves with the corrections by consensus. VI. PRESENTATION OF TOPICS BY STAFF Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. 1. Overview of updates to the Engineering Design Criteria Manual (EDCM). (Alexandrea DavisShaw, City Engineer; Dan Ohrenstein, Assistant City Engineer) 2:51:35 P.M. City Engineer DavisShaw and Assistant City Engineer Ohrenstein appeared. City Engineer DavisShaw discussed the proposed changes to the ECDM stating the new document will be a standalone rather than overlapping with the Downtown Master Plan, Zoning Code and Transportation Chapter of the Comprehensive Plan; said the document focuses on design only; stated a Landscaping Chapter is being added; and said the two primary changes relate to street design and landscaping. Assistant City Engineer Ohrenstein reviewed the proposed Landscaping Chapter stating the proposal is based upon significant community input; discussed common issues with landscaping; stated the objectives are shaded sidewalks, trees planted sO as to provide scale, visual appeal, value, and speed moderation, trees planted with enough soil to be healthy, designed with all roadway cross section elements in mind, and reasonable maintenance; and noted objectives for the Urban area are the ordered rows of trees for rhythm, with consistency and diversity and compatibility with parallel parking. PB Chair Ohlrich questioned if the Tree Advisory Committee's recommendations had been considered. Discussion ensued. Assistant City Engineer Ohrenstein pointed out the difference between trees on private property versus trees in the public right of way. Assistant City Engineer Ohrenstein continued his presentation by reviewing the proposed requirements for submittal of landscape plans for trees in the right of way; noted a tree selection list had been created; reviewed the proposed Downtown Planting Plan; noted a requirement for utility Cross section detail for coordinating the installation of utilities with the planting of trees in the same area; said flexibility is important; stated Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page9 of 10 the need for minimum building setback from the curb; and pointed out more trees in the right of way will require additional funding for maintenance. PB Chair Ohlrich questioned what the timing for review was and if the document will come before the Planning Board for discussion and recommendations. City Engineer DavisShaw stated staff anticipated taking the document to the City Commission in late April of this year; stated staff will get public feedback, including from Planning Board members, before going to the City Commission; and noted the Utilities Section was still being updated and may be added later. PB Member Blumetti questioned if staff had the jurisdiction to change speed limits on arterial roads and local residential streets. City Engineer DavisShaw stated the City can only post speed limits below 25 mph under unique circumstances; and pointed out to do sO would require a study. PB Member Blumetti questioned if design standards for new residential driveways was included. City Engineer DavisShaw stated a new minimum width of nine feet is proposed and noted radial driveways will be permitted, noting currently a Technical Deviation is required for radial driveways. PB. Member Gannon questioned what the City's commitment to achieving the goals was. Assistant City Engineer Ohrenstein stated the new Utility Cross Section component will include new standards. PB Member Gannon questioned where the analysis of the cost trade-off between the cost of creating infrastructure for healthy trees versus the cost of moving pipes was. Assistant City Engineer Ohrenstein stated a City streetscape project would include that analysis; and noted there are minimum soil standards for private properties. Discussion ensued. PB Member Gannon questioned if staff was open to holding a Community Workshop. City Engineer DavisShaw stated her staff would coordinate with the Planning Department regarding timing. Discussion ensued. PB Member Morriss questioned if the risks associated with monoculture had been considered. Assistant City Engineer Ohrenstein stated the Downtown Green Space Policy addresses that. PB Member Morriss questioned what the timing for removing the street design from the Comprehensive Plan was. General Manager Chapdelain stated the process for removing the Primary Grid Street Map from the Comprehensive Plan had been completed. Discussion ensued regarding the importance of coordination between City Departments. Planning Director Cover stated staff will go before the City Commission in the near future to discuss initiating a process to evaluate zoning in the Downtown and Commercial Corridors. PB Member Morris questioned the timeframe for completing that evaluation. Planning Director Cover stated approximately summer of 2022. PB Vice Chair had no questions. PB Chair Ohlrich stated the need to take into consideration conflicts between installing utilities and planting trees, noting the need for coordination between Departments. Minutes of the Regular Planning Board Meeting March 10, 2021 at 1:30 p.m. in the Sarasota City Commission Chambers Via Communications Media Technology Page 10 of 10 VIL. PRESENTATION OF' TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. 3:32:02 P.M. PB Chair Ohlrich thanked Attorney Connolly for his memo regarding ensuring the Planning Board's addition motion regarding The Bay Park Phase I project was appropriately communicated to the City Commission; and pointed out the email from the Vice Mayor regarding subpoenaing PB Member Gannon. Discussion ensued. PB: Member Gannon stated the conflict-of-interest allegations were false; stated if the issue was brought up at a City Commission meeting there would be legal consequences; and noted the concerns PB Vice Chair Salem had expressed at the last meeting regarding a City Commissioner. Discussion ensued. PB Member Blumetti questioned where PB Members should park now that the meetings are starting at 1:30. VII. ADJOURNMENT The meeting adjourned at 3:45 P.M. d Koly, E Steven Reover, Planning Director Kathy Kelley Ohlpich, Chair Planning/Department Planning Board/Local Planning Agency [Secretary to the Board]