MINUTES OF THE SARASOTA CITY COMMISSION WORKSHOP MEETING OF JULY 19, 2011 PRESENT: Mayor Suzanne Atwell, presiding, Vice Mayor Terry Turner, Commissioners Paul Caragiulo, Willie Shaw, and Shannon Snyder, City Manager Robert Bartolotta, City Attorney Robert. Fournier, and City Auditor and Clerk Pamela Nadalini ABSENT: None The meeting was called to order by Mayor Atwell at 8:02 a.m. Mayor Atwell stated that the City received the Budget Presentation Award which is a prestigious national award from the Government Finance Officers Association (GFOA) presented to Ms. Valentich, for the budget of the fiscal year (FY) beginning October 1, 2010. 1. FINANCIAL OVERVIEW OF FISCAL YEAR (FY) 2011/12 BUDGET City Manager Bartolotta stated that a budget overview was presented to the Commission at the July 7, 2011, Commission Workshop; that the transmittal letter included in the proposed FY 2011/12 Budget material provides a summary of the entire budget. Finance Director Christopher Lyons, Financial Administration Department, came before the Commission and stated that most operations outside the General Fund are separate funds which will be addressed later in the budget presentation; and gave an overview of the proposed budget for fiscal year (FY) 2011/12 including the budget summary by funds, general fund revenues and expenditures including the use of $2 million from the Revenue Stabilization Fund to balance the budget. A discussion ensued concerning the manner in which the use of $2 million in Revenue Stabilization Fund was determined, the increase in miscellaneous revenues, the basis for the assumption of the proposed 1.5 percent increase in ad valorem property taxes as ad valorem property taxes have consistently decreased the last four years, and the basis for the estimate of the sales tax, Mr. Lyons stated that the City's estimate is consistent with the sales tax estimated by the State. 2. PUBLIC WORKS Public Works Director Douglas Jeffcoat came before the Commission. 1) SOLID WASTE MANAGEMENT Mr. Jeffcoat gave the budget presentation for Solid Waste Management and stated that the cost associated with the transfer of the Code Enforcement Officer to the Public Works Department is offset by the reduction of one street sweeper position; that a reduction in the current level of service for street sweeping is proposed. Mr. Jeffcoat gave a presentation concerning street sweeping including the current level of service, proposed reduction in level of service, the impact of reduction on budget, and the level of service for comparable municipalities. A discussion ensued concerning the environmental impact related to street sweeping, the placement of cost burden for street sweeping on the County, and the street sweeping program permit issued by the Florida Department of Environmental Protection (FDEP) not requiring a specific level of service. In response to a question by Commissioner Caragiulo asking whether Staff considered reducing street sweeping in areas which produce less debris rather than to the entire street sweeping program, Mr. Jeffcoat stated that Staff is only proposing a reduction to the street sweeping of residential areas. Budget Workshop -1- 07/19/11 Mr. Bartolotta stated that the question is what portion of the debris is captured by street sweeping; that the belief is a small portion of the debris is actually captured by street sweeping. A discussion ensued concerning the impacts associated with the possible outsourcing of street sweeping. In response to a question by Vice Mayor Turner asking if summer jobs are used to help Staff meet the objective to continue to provide support for youth empowerment and job programs, Mr. Jeffcoat stated yes. 2) SUSTAINABILITY Environmental Specialist Alison Albee, Public Works Department, came before the Commission and gave a presentation concerning environmental sustainability including the mission statement of environmental sustainability, description of operations, the Energy Efficiency and Conservation Block Grant, and the Florida Power and Light (FPL) Renewable Energy, Energy Efficiency, and Energy Sustainability Agreement including a home energy makeover initiatives for 100 homes in North Sarasota in Phase 1. In response to a question by Mayor Atwell asking the qualifications for a home energy makeover, Ms. Albee stated that the residence must be owner occupied and located in North Sarasota. Ms. Albee continued the presentation concerning the FPL Renewable Energy, Energy Efficiency, and Energy Sustainability Agreement, the development of a Sustainability Fund, lighting improvements in North Sarasota, and the promotion of sustainability through community outreach and workshops. In response to a question by Mayor Atwell asking the progress of the Sustainability Conference proposed to be organized by the Sarasota Sister City of Perpignan, France, in the City, Ms. Albee stated that Staff had an initial meeting with the representatives of Perpignan, France, approximately two months ago. 3) EQUIPMENT MAINTENANCE Mr. Lyons gave the budget presentation for Equipment Maintenance. Mr. Jeffcoat stated that the goal is to break even with expenses and reserves; that most expenses are related to other internal departments; that the garage performs all the maintenance of all city vehicles including the Sarasota Police Department (SPD) vehicles; that revenues have increased primarily due to the increased cost of fuel; that Staff is qualified to perform warranty work on new vehicles. In response to a question by Commissioner Shaw asking if the City also does bodywork for City- owned vehicles, Mr. Jeffcoat stated no; that bodywork is contracted out. A discussion ensued conçerning the cost of an oil change by the City compared to an outside vendor, the necessary qualifications to perform maintenance on hybrid vehicles, and the cost to auction a hybrid vehicle with a battery life of six years compared to ai regular vehicle. In response to a question by Commissioner Caragiulo asking the number of City-owned vehicles, Mr. Jeffcoat stated that the SPD has approximately 247 vehicles and the Public Works Department has approximately 250 vehicles and approximately 30 heavy equipment vehicles. 4) MUNICIPAL AUDITORIUMS Mr. Jeffcoat gave the budget presentation for the Municipal Auditorium. Budget Workshop -2- 07/19/11 Auditoriums Manager Deborah Perez, Public Works Department, came before the Commission; gave a presentation concerning Payne Park including quick facts, primary uses, and proposed rate changes compared to the current rates; and stated that a rate increase of 10 percent is proposed as the last rate increase was two years ago; that the facility can be rented on an hourly basis with a two-hour minimum. Ms. Perez gave a presentation concerning the Municipal Auditorium including quick facts, primary uses, proposed rate changes compared to the current rates, and rates for City-produced events; and stated that the proposed rate increases would vary between three and 13 percent; that an increase to the all-day fee is proposed. Ms. Perez stated that effective October 1, 2011, the County will be returning the operations and maintenance of the Bayfront Community Center to the City; and gave a presentation concerning the Bayfront Community Center including quick facts and current hourly rates. 5) SPECIAL EVENTS Mr. Jeffcoat gave the budget presentation for Special Events. Landscape, Parks, and Environmental Services General Manager Todd Kucharski and Municipal Auditorium Manager Deborah Perez, Public Works Department, came before the Commission. Mr. Kucharski stated that Staff will be presenting the proposal to consider special events as a business-operated enterprise. Ms. Perez gave a presentation concerning permits processed in fiscal year (FY) 2010/11 for special events; and stated that the City has a resolution which prohibits charging fees for special events held at City parks but maintained by the County. Ms. Perez gave a presentation concerning miscellaneous permits processed in FY 2010/11, results of the special events and fee survey, and film shoot permit fees comparison of the City with other municipalities; and stated that the County is subsidized by the Economic Development Corporation (EDC) although the County does not charge for film shoot permits. A discussion ensued concerning the manner in which the County is receiving a subsidy through the EDC and the City's reconsidering its contribution to the EDC. Ms. Perez gave a presentation concerning sound permit fees and park permit comparisons of the City with other municipalities and aj proposed special events and fee schedule. Mr. Kucharski stated that he does not support the proposed fee for film shoots. Ms. Perez gave a presentation concerning Special Events with the Downtown Improvement District (DID) and the St. Armands Special Business Improvement District (BID) and stated that Staff is recommending 75 percent of fees for special events be redirected to the DID or the St. Armands BID rather than the current redirection of 100 percent of fees; that the DID and the St. Armands BID have been returning 100 percent of the fees to the merchants. Vice Mayor Turner stated that the redirection of 75 percent of fees for special events held in the DID or St. Armands to the DID and the St. Armands BID is acceptable; however, he would like to consider the redirection of 50 percent of fees for special events to the DID and the St. Armands BID. Ms. Perez gave a presentation concerning the impacts to the DID with the proposed redirection of 75 percent of the fees for special events held in the DID and stated that Staff is only attempting to cover the City's expenses. Budget Workshop -3- 07/19/11 Ms. Perez gave a presentation concerning the impacts to the St. Armands BID with the proposed redirection of 75 percent of fees for special events held in St. Armands, the review of special events held in FY: 2010/11, and the projection of revenues for special events held during FY2 2011/12. In response to a question by Vice Mayor Turner asking ifi interest in redirecting 50 percent of special event fees to the DID and St. Armands BID exist, Mayor Atwell noted Commission agreement to redirect 50 percent of special event fees to the Downtown Improvement District (DID) and St. Armands Special Business Improvement District (BID) for events held in the DID or St. Armands rather than the current redirection of 100 percent. 6) CONSTRUCTION SERVICES Mr. Jeffcoat gave the budget presentation for Construction Services. 7) ST. ARMANDS SPECIAL BUSINESS MPROVEMENT DISTRICT Mr. Lyons gave the budget oresentation for the St. Armands Special Business Improvement District (BID) and stated that Vice Mayor Turner requested the Staff time dedicated to the entities be provided; that entities are billed for their respective shares of administrative costs; that Purchasing Manager Mary Tucker, Financial Administration Department, attends one meeting for approximately one hour monthly or 12 hours a year. City Manager Bartolotta stated that the St. Armands BID expires in approximately one year unless extended. 8) GOLDEN GATE POINT STREETSCAPE SPECIAL DISTRICT Mr. Lyons gave the budget presentation for the Golden Gate Point Streetscape Special District and stated that the estimated cost to maintain the improvements in the Golden Gate Point Streetscape Special District is approximately $50,000. 9) STREETS AND HIGHWAY MAINTENANCE Mr. Jeffcoat gave the budget oresentation for Streets and Highway Maintenance; and stated that salary and benefit increases are offset by approximately 47 percent due to flexible scheduling of work hours. The Commission recessed at 9:45 a.m. and reconvened at 10:01 a.m. 10) PARK AND LANDSCAPE MAINTENANCE Mr. Jeffcoat gave the budget presentation for Parks and Landscape Maintenance and stated that budget reflects a $510,550 increase in revenues from the FY 2010/11 budget and reductions in Staff which impacted the City's arborists and tree canopies program; that the decrease in Staff will impact the response time; that the budget does not reflect any items included in the Interlocal Agreement for the maintenance of City Parks. Landscape, Parks, and Environmental Services General Manager Todd Kucharski, Public Works Department, came before the Commission; gave a presentation concerning the impact to landscaping services as a result of the new Parks and Recreation Interlocal Agreement between the City and the County including a display of photographs of park and recreational sites, the County's transitional funding to the City for maintenance of neighborhood parks; and stated that City Staff will augment maintenance services; that a Staff member is a certified playground inspector who will be conducting quarterly inspections and providing monthly reports. Budget Workshop 4- 07/19/11 Mr. Kucharski gave a presentation concerning promotion of low-impact development. A discussion ensued concerning the increased cost of $140,000 for building maintenance in the proposed budget for the Parks and Landscape Maintenance and the hiring of a contractor for the custodial work, mowing of grass, and tree and palm maintenance. Mr. Kucharski stated that the mowing and custodial contracts must be amended as the additional City parks must be added; that Staff will be presenting the proposed amendments to the Commission prior to October 1, 2011. A discussion ensued concerning the scrutiny of contractors by the City, the amount paid for hiring contractors, additional opportunities to possibly outsource work, implementation of a required criminal background investigation for employees who work in areas frequented by children, implementation of more stringent regulations to hire a contractor similar to the regulations used by the School Board of Sarasota County (School Board), and the inclusion of a substantial penalty if contractors do not possess proper certifications and identification when working on a job site. Mr. Kucharski stated that the number of employees has decreased from 50 to 20 over the past few years. A discussion ensued Staff's beginning to work with local community groups such as the Salvation Army and volunteer groups for the maintenance of landscaping. 3. RECREATION FACILITIES Public Works Director Douglas Jeffcoat and Landscape, Parks, and Environmental Services General Manager Todd Kucharski, Public Works Department, came before the Commission. 1) ROBERT L. TAYLOR COMMUNITY COMPLEX Mr. Jeffcoat stated that the construction of the Robert L. Taylor Community Complex is in progress with an anticipated completion date by August 31, 2011; that a certification of occupancy should be obtained by July 22, 2011; gave the budget presentation for the Robert L. Taylor Community Complex; and displayed pictures of the various amenities being constructed at the Robert L. Taylor Community Complex. Mr. Jeffcoat gave a presentation concerning the Robert L. Taylor Community Complex including hours of operation, proposed programming, membership, staffing, and possible funding sources; annual membership fee comparisons of the Robert L. Taylor Community Complex with Arlington Park, G. T. Bray Park in Bradenton, Florida, and the YMCA; and proposed daily rates for the various amenities such as the fitness facility, swimming pool, teen room for City and County residents and non-residents, and the open and drop-in indoor basketball gymnasium. A discussion ensued concerning the ability for people to use the Robert L. Taylor Community Complex at no cost, the possibility to establish a scholarship fund, the setting of criteria for scholarships for families who live within District 1, the de minimis use of membership or daily-use fees, and the community support for charging for the use of the Robert L. Taylor Community Complex. Mr. Jeffcoat stated that the community group did not provide input as to the actual rates. Mr. Kucharski stated that the hope of the community group was the implementation of rates for users to take ownership of the: facility. Budget Workshop -5- 07/19/11 Mr. Jeffcoat stated that Staff will be considering the construction of a multi-use field as the needs of football and soccer have not been addressed. Commissioner Snyder stated that Staff should considering using the stringent regulations used by the School Board of Sarasota County when hiring people to work at the Robert L. Taylor Community Complex which will be frequented by children. 2) LIDO BEACH POOL Mr. Jeffcoat gave the budget presentation for the Lido Beach Pool. Mr. Kucharski stated that the County transferred the operation and maintenance obligation of the Lido Pavilion and Pool to the City at the last minute; and gave a presentation concerning the Lido Pavilion and Pool including amenities, a display of photographs of the existing amenities, current swimming pool rates and hours of operation, the County's transitional funding to the City for the operation and maintenance of the Lido Pavilion and Pool, pool usage data obtained from the County, and proposed cost savings options. 3) BOBBY JONES GOLF COURSE Mr. Jeffcoat gave the budget presentation for the Bobby Jones Golf Course (BJGC). Golf Course Manager Sue Martin, Public Works Department, came before the Commission. A discussion ensued concerning the frequency with which the BJGC is marketed in newspaper advertisements, the possible addition of signage on Fruitville Road to market the BJGC, the placement of banner advertisements on the home page of the City's website, and the recording of a public service announcement to showcase the BJGC. Ms. Martin stated that the marketing of the BJGC can be given to a marketing business as the City's Public Information Officer (PIO) is very busy; that a link for the BJGC is placed on other City department web pages; that electronic mail blasts will continue to be sent to inform the public of events scheduled at the BJGC. Mr. Kucharski stated that Staff is considering a potential marketing effort to offer a package of City attractions to the public at a discounted price. Mr. Lyons stated that the total revenues are estimated at $3,160,301 with expenses estimated at $3,029,220 providing a profit of approximately $131,000 as a built-in profit which would fall to the fund balance even though the projected revenues are not realized in FY 2011/12. 4) SKATEBOARD PARK Mr. Jeffcoat gave the budget presentation for the Skateboard Park. 5) STEIGERWALDTAOCKEY FOUNTAIN, ALSO CALLED THE CHILDREN'S FOUNTAIN Mr. Jeffcoat gave the budget presentation for the Sleigerwaldtockey Fountain, also called the Children's Fountain (Children's Fountain). Commissioner Caragiulo stated that Staff should considering installing a more modern paying station to provide monetary donations. 4. MAYOR AND CITY COMMISSION Mr. Lyons gave the budget presentation for the Office of the Mayor and City Commission. Budget Workshop -6- 07/19/11 A discussion ensued concerning the participation of Commissioners in the City's healthcare plan. Commissioner Caragiulo stated that Commissioners should not be taking benefits away from full-time City employees. 5. COMMISSION SUPPORT Mr. Lyons gave the budget presentation for Commission Support and stated that the current budget includes $15,000 for special services which have been removed from the upcoming budget. A discussion ensued concerning whether to reduce Commission support Staff from two employees to one. Mayor Atwell and Commissioners Caragiulo, Shaw, and Snyder stated that lowering Commission support Staff from two employees to one is not supported. 6. CITY MANAGER'S OFFICE Mr. Lyons gave the budget presentation for the City Manager's Office and stated the budget excludes funds for special projects to hire a person on a month-to-month basis which were budgeted in FY 2010/11. A discussion ensued concerning the transferring of the management of the Communications Department to the City Manager's Office. City Auditor and Clerk Nadalini stated that currently the Communications Department's indirect reporting to the City Manager's Office is a concern; that the Communications Department directly reporting to the City Manager's Office will create a greater concern; gave an overview of the history of the transfer of responsibility of the Public Information Officer (PIO) from the City Manager's Office to the Office of the City Auditor and Clerk. Ms. Nadalini stated that she is currently exploring methods in which to restructure the Communications Department to ensure the PIO is more representative of the needs of the community and the City; that the PIO's position should not be directly associated with the broadcasting coordinator position; that the benefit of transferring the responsibility of the Communications Department to the City Manager's Office is not seen as the PIO currently works very cooperatively with the City Manager and Staff; that the Commission shouid proceed with caution in having the PIO of the City assuming the role of the PIO for the Sarasota Police Department (SPD) who has extensive experience in disseminating sensitive information to the public. Commissioners Caragiulo, Shaw, and Snyder stated that the transferring of management of the Communications Department to the City Manager's Office is not supported. The Commission recessed at 12:02 p.m. and reconvened at 1:13 p.m. 7. CITY ATTORNEY Mr. Lyons gave the budget presentation for the City Attorney's Office and stated that additional charges for bond counsel representation on legal matters are included in the proposed budget. City Attorney Fournier stated that the number of attorneys in his office has decreased from eight to five; that he was directed by the City Manager to determine what expenses can be transferred from the General Fund to the Enterprise Funds due to a former Mayor's concern the General Fund was being billed more than the Enterprise Funds; that the expenses billed to the Enterprise Funds have slightly increased due to the extensive work on the sale of the Hi-Hat Ranch property; that more Community Redevelopment Agency expenses were billed to the Enterprise Funds. Budget Workshop -7- 07/19/11 A discussion ensued concerning the duties of advisory boards and committees, approval of outside legal expenses by the City Attorney and City Manager, opportunities to decrease outside legal expenses, and whether the City Attorney has any authority over the legal expenses for the General Employees', Firefighters', and Police Officers' Pension Boards. 8. CITY AUDITOR. AND CLERK 1) CITY AUDITOR AND CLERK Mr. Lyons gave the budget presentation for the Office of the City Auditor and Clerk. City Auditor and Clerk Nadalini stated that the proposed budget does not include the cost of the special election; that the cost for a special election for the proposed amendments to the City of Sarasota Charter (1996) (City Charter) is equivalent to the cost for an at-large run-off election. A discussion ensued concerning a potential savings in the cost for a special election by reducing the number of precincts. In response to a comment by Commissioner Caragiulo indicating the issue of reducing number of precincts should be taken to the Florida League of Cities as a legislative issue, Ms. Nadalini stated that the issue will be raised during the 2012 legislative session which is the reason the legislative committees are meeting earlier. 2) DEVELOPMENT APPLICATIONS Mr. Lyons gave the budget presentation for Development Applications. 3) PENSION Mr. Lyons gave the budget presentation for Pension Administration. City Auditor and Clerk Nadalini stated that the cost for the attorney for the Firefighters' Pension Board is greater than that of the attorney for the General Employee's Pension Board; that the attorney for the Firefighters' Pension Board has a long standing history with the City and the members of the Firefighters' Pension Board. 9. NEIGHBORHOOD AND DEVELOPMENT SERVICES Neighborhood and Development Services Director Timothy Litchet came before the Commission. 1) NEIGHBORHOOD AND DEVELOPMENT SERVICES Mr. Lyons gave the budget presentation for Neighborhood and Development Services (NDS). Mr. Litchet stated that the vacancy created by the retirement of the Code Compliance Coordinator will not be filled; that a vacancy for a Code Compliance Inspector was changed from fulltime to a contract position; that the expense for one position of a Code Compliance Inspector is recommended for transfer to the Public Works Department; that the Local Business and Tax Receipt Division has had a very successful year. 2) BUILDING SERVICES Mr. Lyons gave the budget presentation for Building Services. Mr. Litchet stated that the vacancy created by the retirement of a Chief Building iInspector was filled by the hiring of a fulltime contract employee; that building service revenues are expected to exceed Budget Workshop -8- 07/19/11 the projected revenues for FY 2010/11; and gave an overview concerning the benefits associated with the Y2K computer system in the Building Division. Utilities Director Javier Vargas, Neighborhood and Development Services Integration General Manager David Smith, and Planning and Development General Manager Gretchen Schneider, NDS Department, came before the Commission. Mr. Lyons gave an overview concerning the characteristics and philosophy of impact fees, the impact fee report, and the City's benefit from impact fees transferred to the County including examples of impact fee calculations. A discussion ensued concerning the implication of the use of impact fees to grow capacity and increase borrowing limits. Ms. Schneider gave a presentation concerning the advantages and disadvantages of select permit fee waivers; and stated that the City must waive construction permit fees Citywide rather than to a specific area for compliance with State regulations. A discussion ensued concerning the implementation of a moratorium for impact fees for single-family residences and the waiver of impact fees for a period of time including the proposed duration for the waiver of select permit fees. Mayor Atwell noted Commission consensus to waive water and sewer impact fees Citywide for ten years. Mr. Litchet stated that a book containing all the City's impact fees will be provided to the Office of City Auditor and Clerk for copy and distribution purposes. 3) NEIGHBORHOOD GRANT PROGRAM Mr. Lyons gave the budget presentation concerning the Neighborhood Grant Program and a discussion ensued concerning the significant decrease in revenues generated during the current FY. Chief Planner Ryan Chapdelain, Neighborhood and Development Services Department, came before the Commission and gave a presentation concerning the Neighborhood Grant Program. A discussion ensued concerning a method by which funding for the Neighborhood Grant Program could be reduced and possibly reducing the amount of funds allocated to the Neighborhood Grant Program to $25,000. Mr. Chapdelain gave an overview concerning examples in which funds from the Neighborhood Grant Program were used. Vice Mayor Turner stated that the Neighbornood Grant Program is a luxury; that the Commission should consider suspending the Neighborhood Grant Program for FY 2011/12; that he prefers the $25,000 be allocated to the Code Compliance Division as the Staff has more interaction with residents. 4) PUBLIC ART Mr. Lyons gave the budget presentation for Public Art; and stated that an allocation of funds from the General Fund is not necessary for FY 2011/12. Senior Planner Clifford Smith, Neighborhood and Development Services Department, came before the Commission; gave an overview concerning public art projects which have been completed and scheduled for FY 2011/12; and stated that public art helps attract people to the City. Budget Workshop -9- 07/19/11 The Commission recessed at 2:52 p.m. and reconvened at 3:07 p.m. 5) HOUSING AND COMMUNITY DEVELOPMENT Mr. Lyons gave the budget presentation for Housing and Community Development. Mr. Litchet stated that vacant positions have been filled with some contract employees with grant funds received over the past year; and gave an overview concerning methods in which Staff has helped make housing and community development more efficient. Housing and Community Development Director Donald Hadsell, Neighborhood and Development Services Department, came before the Commission; stated that Staff secured two grants through the County for drainage improvements on Orange Avenue between 17th and 19th Streets including the County's share of improvements; that the Section 3 Work Plan to hire people who live in an impacted neighborhood will be presented to the Commission in the future; and gave an overview concerning all projects scheduled for the Neighborhood Stabilization Program 2 (NSP2). Mr. Litchet stated that all NSP2 projects will be completed by November 2012. 6) DOWNTOWN MPROVEMENT DISTRICT Mr. Lyons gave the budget presentation for the Downtown Improvement District (DID) and stated that Staff will be spending substantially less time providing administrative support to the DID than in the past due to the hiring of a part-time employee. Chief Planner Steven Stancel, Neighbornood and Development Services Department, came before the Commission. A discussion ensued concerning multiple Staff members attending the DID meetings, the detailed advertising budget of the DID, and not losing focus of the purpose of the DID. In response to a request by Vice Mayor Turner to provide a copy of Ordinance No. 08-4832 creating the DID to the Commission, Mr. Stancel stated that a copy of Ordinance No. 08-4832 will be forwarded to the Commission. 10. HUMAN RESOURCES Human Resources Director Kurt Hoverter came before the Commission. 1) SELF INSURANCE FUNDS INCLUDING MEDICAL Mr. Lyons gave the budget presentation including the Workers' Compensation Self Insurance Fund. Mr. Hoverter stated that Staff recently requested a general fund transfer in the amount of $430,000 to pay for the increased workers' compensation claims filed in the current fiscal year beginning October 1, 2010; that new charges for the health clinic are included; however, the cost will be shared between workers' compensation, active employees, and the Other Post-Employment Benefit (OPEB) fund; that workers' compensation claims are now being addressed at the health clinic since mid-June 2011; and gave an overview of that usage rate for the health clinic and new services which will be available at the health clinic in the near future. A discussion ensued concerning referral services available to employees and retirees. Mr. Hoverter gave a presentation concerning medical data collected from Cigna health insurance company for the past year. Budget Workshop -10- 07/19/11 A discussion ensued concerning a high rate of employees diagnosed with cancer and the types of cancers found. Mr. Hoverter stated that the specific data as to the types of cancers with which employees were diagnosed will be provided to the Commission. Mayor Atwell stated that she is willing to do an on-site video to promote use of the health clinic by City employees and retirees. Mr. Lyons continued the budget presentation including fleet liability, Law Enforcement Death Benefit Fund, Group Medical and Dental Fund, Police Liability, and General Liability and Property Claims Self-Insurance Funds. 2) OTHER POST EMPLOYMENT BENEFITS Mr. Lyons gave the budget presentation for Other Post-Employment Benefits (OPEB). Mr. Hoverter gave a presentation concerning the contribution rate increases which become effective January 1, 2012. Mr. Bartolotta stated that the contribution rate increases beginning January 1, 2012, will be the last major contribution rate increase unless rates increase. Mr. Hoverter stated that the fund balance for OPEB was projected at approximately $18 million for fiscal year (FY) 2010/11; that City's fund balance at the conclusion of FY 2010/11 will be higher than originally anticipated; that the City has funded 20 percent of the OPEB liability in the past five years. 3) CITIZENS WITH DISABILITIES Mr. Lyons gave the budget oresentation for Citizens With Disabilities. 4) HUMAN RESOURCES Mr. Hoverter gave the budget presentation for Human Resources. A discussion ensued concerning the impact of collective bargaining agreement with the Teamsters Unions on the general employees' pension plan, if approved, and the status of a Citywide volunteer program. 11. ADJOURN There being no further business, Mayor Atwell adjourned the Budget Workshop of the City Commission of July 19, 2011, at 4:08 p.m. Budget Workshop -11- 07/19/11