MINUTES OF THE SPECIAL SARASOTA CITY COMMISSION MEETING OF SEPTEMBER 26, 1994, AT 4:00 P.M. PRESENT: Mayor Nora Patterson, Vice Mayor David Merrill, Commissioners Fredd Atkins and Gene Pillot, Deputy City Manager V. Peter Schneider, City Auditor and Clerk Billy Robinson, and Sarah Schenk, City Attorney's Office ABSENT: Commissioner Mollie Cardamone, City Manager David Sollenberger, and City Attorney Richard Taylor PRESIDING: Mayor Nora Patterson The meeting was called to order in accordance with Article III, Section 10 of the Charter of the City of Sarasota at 4:05 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. Mayor Patterson requested City Auditor and Clerk Robinson to explain the public hearing process. Mr. Robinson stated that, at this time, petitioners have 15 minutes to address the Commission and 5 minutes for rebuttal; that any citizen who has signed up to speak has 5 minutes. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. 1. PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 94-3831, AMENDING THE COMPREHENSIVE PLAN IN ACCORDANCE WITH THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVELOPMENT REGULATION ACT; STATING VARIOUS FINDINGS OF FACT CONCERNING THE PREPARATION AND ADOPTION OF AN AMENDMENT TO THE COMPREMENSIVE PLAN A8 TO THE TRANSPORTATION ELEMENT; ADOPTING BY REFERENCE THE AMENDMENT TO THE COMPREHENSIVE PLAN DESIGNATED 94-CRPA-03, AS MORE PARTICULARLY DESCRIBED HEREIN; REPEALING ORDINANCES IN CONFLICT; PROVIDING FOR THE SEVERABILITY OF THE PARTS HEREOF: ETC. (TITLE ONLY) = PASSED ON FIRST READING (AGENDA ITEM I-1) #1 (0023) through (0126) Jane Robinson, Director of Planning and Development, came before the Commission and stated that this petition (94-CRPA-03) proposes one minor revision to the Thoroughfare Plan of the Transportation Element of the Sarasota City Plan; that the revision removes south Boulevard of the Presidents/Tart Drive, which is currently designated as a Major Collector, from the Thoroughfare Plan and proposes the new designation of Local Road. BOOK 37 Page 10960 09/26/94 4:00 P.M. BOOK 37 Page 10961 09/26/94 4:00 P.M. Ms. Robinson continued that on May 26, 1994, the City Commission adopted an ordinance eliminating the necessity for the Planning Board to hold a public hearing at the Comprehensive Plan adoption stage; that by law one public hearing is required for any Comprehension Plan amendments involving land use changes; that this revision is not considered a land use issue. Mayor Patterson opened the public hearing. There was no one signed up to speak, and Mayor Patterson closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance 94-3831 by title only. On motion of Commissioner Pillot and second of Commissioner Atkins, it was moved to pass proposed Ordinance No. 94-3831 on first reading. Mayor Patterson requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (4 to 0): Atkins, yes; Merrill, yes; Pillot, yes; Patterson, yes. 2. PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 94-3832, AMENDING THE COMPREHENSIVE PLAN IN ACCORDANCE WITH THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND LAND DEVELOPMENT REGULATION ACT: - STATING VARIOUS FINDINGS OF FACT CONCERNING THE PREPARATION AND ADOPTION OF AN AMENDMENT TO THE COMPREHENSIVE PLAN: ADOPTING BY REFERENCE THE AMENDMENT TO THE COMPREHENSIVE PLAN CONSISTING OF A WORK PROGRAM TO IMPLEMENT THE COMPREHENSIVE PLAN, AS MORE PARTICULARLY DESCRIBED HEREIN; REPEALING ORDINANCES IN CONFLICT; PROVIDING FOR THE SEVERABILITY OF THE PARTS HEREOF: ETC. (TITLE ONLY) - PASSED ON FIRST READING (AGENDA ITEM I-2) #1 (0127) through (0498) Jane Robinson, Director of Planning and Development, came before the Commission and stated that the Work Program is an Amendment to the Comprehensive Plan and lists the various activities outlined in Comprehensive Plan policies as adopted in 1989 and amended annually. Mayor Patterson opened the public hearing. There was no one signed up to speak, and Mayor Patterson closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance 94-3832 by title only. On motion of Commissioner Pillot and second of Commissioner Atkins, it was moved to pass proposed Ordinance No. 94-3832 on first reading. Vice Mayor Merrill stated that to approve a multitude of ongoing work plan items makes it difficult to identify which work is actually in progress and the amount of time expended on each project. On motion of Vice Mayor Merrill and second of Commissioner Pillot, it was moved to amend the motion to delete all items indicating a completion date as "ongoing". Vice Mayor Merrill stated that the Work Program should include completion dates, otherwise, it becomes a long meaningless list. V. Peter Schneider, Deputy city Manager, stated that the Work Program reflects ongoing responsibilities, as well as specific responsibilities, of each Department; that items listed as ongoing are generally maintenance rather than specific activities of a project. Vice Mayor Merrill stated that it is not necessary to maintain records listing goals upon which work is not actively being performed. Commissioner Pillot stated that the term "ongoing" denotes something which has not been terminated but is a continual process which may never be completed and has no specific end and is a continuous responsibility, i.e., water conservation, etc. Mayor Patterson asked what is implied when a project is not mentioned in the Work Program, either generally or otherwise? Ms. Robinson stated that the Work Program contains goals, objectives and policies from the Comprehensive Plan; that the State requires proof that work is being done on these items; that issues contained in the Comprehensive Plan are also contained in the Work Program. Vice Mayor Merrill stated that much of the Work Program is a meaningless document containing platitudes; that a Work Program should outline the exact work being done. Mr. Schneider stated that a new Work Program is prepared on a departmental basis and updated annually, i.e., the Commission's goal-setting workshop is incorporated into the Work Program. Commissioner Pillot stated that a definition of the term "ongoing" should be included to depict those items which are in process, instead of total elimination of ongoing items in the Work Program. Mayor Patterson stated that work is performed on the majority of items in the Work Program regularly; that to eliminate all ongoing issues is not practical; that each issue should be reviewed individually. BOOK 37 Page 10962 09/26/94 4:00 P.M. BOOK 37 Page 10963 09/26/94 4:00 P.M. Vice Mayor Merrill stated that a Work Program should contain items on which work is being performed actively so the Comprehensive Plan is believable. Commissioner Atkins stated that the term "ongoing" is defined very clearly in the Work Program; that questions regarding specific items should be directed to individual departments; that the Work Program is part of the Comprehensive Plan and items cannot be casually removed to make the Work Program more readable. Mayor Patterson restated the amendment to the motion as to remove all items that specify the term "ongoing" as the completion date. Motion failed (3 to 1): Atkins, no; Merrill, yes; Pillot, no; Patterson, no. Mayor Patterson requested that City Auditor and Clerk Robinson proceed with the roll-call vote on the motion to pass proposed Ordinance No. 94-3832 providing for adoption of the Work Program of the Sarasota City Plan on first reading. Motion carried (3 to 1): Atkins, yes; Merrill, no; Pillot, yes; Patterson, yes. 3. APPROVAL RE: RATIFICATION OF THE ADDENDUM TO THE EXISTING CONTRACT AGREEMENT BETWEEN THE CITY OF SARASOTA AND THE SARASOTA-XANATEE PROFESSIONAL FIRE FIGHTERS AND PARAMEDICS = LOCAL 2546 = APPROVED (AGENDA ITEM II) #1 (0499) through (0525) On motion of Commissioner Pillot and second of Vice Mayor Merrill, it was moved to approve ratification of the Addendum to the existing Contract Agreement between the City of Sarasota and the Sarasota-Manatee Professional Fire Fighters & Paramedics, Local 2546. Motion carried unanimously (4 to 0): Atkins, yes; Merrill, yes; Pillot, yes; Patterson, yes. 4. CITIZENS . INPUT (AGENDA ITEM III) #1 (0526) through (0258) There was no one signed up to speak. 5. REMARKS OF COMMISBIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA = CITY AUDITOR AND CLERK ROBINSON TO NOTICE RESIDENTS OF SHORELAND AND SPRING CREEK DRIVES OF THE NOTICE GIVEN BY COMMISSIONER PILLOT TO RESCIND THE MOTION TO DELETE SIDEWALKS ON SHORELAND AND SPRING CREEK DRIVES FROM THE SIDEWALK PROGRAM AT THE NEXT COMMISSION MEETING (AGENDA ITEM IV) #1 (0529) through (0668) VICE MAYOR MERRILL: A. thanked Mayor Patterson for lobbying the Metropolitan Planning Organization (MPO) to have Siesta Drive included in the flooding study; that the MPO will investigate the flooding problem on the north end of Siesta Key; that the MPO should also address the issue of sidewalk flooding. Mayor Patterson stated that Dennis Daughters, Director of Engineering/City Engineer, is aware of the MPO's study and asked that he also be informed of the sidewalk flooding at the north end of Siesta Key. Deputy City Manager Schneider stated that he will inform Mr. Daughters. Commissioner Atkins stated that two or three previous studies were done for Siesta Drive flooding, but the property owners would not participate in the suggested solutions to the problems. Mayor Patterson stated that during serious storms, a few hundred feet of Siesta Drive becomes impassable on Bay Island; that the neighborhood association contacted the Florida Department of Transportation (FDOT) since the City did not offer any solution to the problem; that the FDOT did preliminary work and provided ten proposals with estimates; that the matter was put on the table to the MPO because Longboat Key has a serious problem concerning hurricane evacuation in the middle of the Key where plans have been made for beach renourishment and the erection of a revetment to protect the State highway; that funding for both items should come from the State. COMMISSIONER PILLOT: A. stated that notices should be sent to the residents of Shoreland and Spring Creek Drives regarding his intention to move to rescind the action taken on the sidewalk program at the next City Commission meeting. City Auditor and Clerk Robinson stated that he had notified the residents who had spoken at the last Commission meeting. Mayor Patterson stated that all residents on both sides of the streets should be notified. City Auditor and Clerk Robinson stated he will notify all residents of Shoreland and Spring Creek Drives. BOOK 37 Page 10964 09/26/94 4:00 P.M. BOOK 37 Page 10965 09/26/94 4:00 P.M. 6. ADJOURN (AGENDA ITEM VI) #1 (0670) There being no further business, Mayor Patterson adjourned the meeting at 4:27 p.m. Mora Rtaion NORA PATTERSON, MAYOR ATTEST: - BllwE Rabnson BILLY E. CROBINSON, CITY AUDITOR AND CLERK