Book 59 Page 30803 01/18/08 9:00 A.M. MINUTES OF THE SPECIAL JOINT MEETING OF THE SARASOTA BOARD OF COUNTY COMMISSIONERS, THE SCHOOL BOARD OF SARASOTA COUNTY, THE CITY COMMISSIONS OF THE CITIES OF NORTH PORT AND SARASOTA, THE CITY COUNCIL OF THE CITY OF VENICE, AND THE TOWN COMMISSION OF THE TOWN OF LONGBOAT KEY OF JANUARY 18, 2008 PRESENT: School Board of Sarasota County: Chair Kathy Kleinlein, presiding, Vice Chair Caroline Zucker, Members Shirley Brown, Frank H. Kovach, and Carol Todd, School Board Attorney Alan Roddy, and Superintendent Gary Norris Sarasota Board of County Commissioners: Chair Shannon Staub, Vice Chair Jon Thaxton, Commissioners Joseph Barbetta, Paul Mercier, and Nora Patterson, County Attorney Stephen DeMarsh, Deputy County Administrator Susan Scott, and Deputy Clerk Spring Dickson Longboat Key Town Commission: Mayor Jeremy Whatmough, Vice Mayor George Spoll, and Commissioner Robert Siekmann North Port City Commission: Chair Fred E. Tower III, Commissioners James Blucher and Barbara L. Gross, City Manager Steven Crowell, Jr., and City Attorney Robert Robinson Sarasota City Commission: Mayor Lou Ann R. Palmer, Vice Mayor Kelly M. Kirschner, Commissioners Fredd "Glossie" Atkins, Richard Clapp, and Ken Shelin, and City Manager Robert J. Bartolotta, City Attorney Robert M. Fournier, and Deputy City Auditor and Clerk Karen D. McGowan Venice City Council: Council Members Sue Lang, John Simmonds, and Ernie Zavodnyik, and City Manager Martin Black ABSENT: Longboat Key Town Commission: Randall T. Clair, Peter O'Conner, Lee Rothenberg, and Joan Webster North Port City Commission: Vice Chair Vanessa Carusone and Commissioner Richard Lockhart Venice City Council: Mayor Ed Martin, Vice Mayor John Moore, Council Members Rick Tacy, and Vicki Taylor The meeting was called to order by School Board Vice Chair Kathy Kleinlein at 9:00 a.m. 1. WELCOME AND INTRODUCTIONS (AGENDA ITEM I) Following welcoming comments and introduction of the County, City, and Town CommissionersyCounet Members and representatives present, School Board Chair Kathy Kleinlein indicated the meeting is to consider the amended Public School Facilities Planning Interlocal Agreement. 2. CONVOCATION GOALS AND AGENDA (AGENDAI ITEM II) School Board Long Range Planning Director Ken Marsh and School Board Planner Mikki Ryan came before the bodies. Director Marsh gave a computer-generated presentation and stated that the goals of the Convocation are to: address suggested topics discuss shared-use opportunities agree on the effective date for School Concurrency agree on Levels of Service changes re-affirm appointments to the Citizens' Oversight Committee 3. INTERLOCAL AGREEMENT DISCUSSIONS (AGENDA ITEM III) 1) CHARTER SCHOOLS, SECTION 5.1 (AGENDA ITEM III-A) The City of Sarasota is seeking School Board cooperation regarding neighboring impacts. 2) CO-LOCATION, SECTION 9.1 (AGENDA ITEM III-B) The City of Sarasota is seeking to add the word "infrastructure" such as the relocation of Lift Station No. 7 to the list of examples for co-location and shared use. School Board Chair Kleinlein noted consensus to add the word "infrastructure" to the list of examples to Section 9.1, Interlocal Agreement for Public School Facility Planning for the County of Sarasota, Florida. 3) SHARED USE, SECTION 9.1 (AGENDA ITEM III-C) School Board Long Range Planning Director Ken Marsh gave a presentation concerning the current and future opportunities for sharing school and local government facilities as well as other opportunities. 4) ON-GOING ISSUES TO BE RESOLVED BY A FUTURE REVISION TO THE INTERLOCAL AGREEMENT (AGENDA ITEM III-D) The bodies entered into a discussion concerning innovative urban design standards, green building certification, and green roofs. Sarasota City Mayor Palmer invited the School Board to become an Associate Member of the ManaSota League of Cities; that the membership annual fee is $250. 4. UPDATE RE: ADOPTION OF SCHOOL CONCURRENCY (AGENDA ITEM IM) 1) SCHEDULE, BY JURISDICTION (AGENDA ITEM IV-A) School Board Long Range Planning Director Ken Marsh stated that each municipality gave the following update concerning the adoption of the school concurrency: Municipality Transmittal Adoption City of North Port April 2008 August 2008 City of Sarasota February 2008 August 2008 City of Venice To Be Determined To Be Determined Sarasota County January 2008 April 2008 Town of Longboat Key Completed Pending Florida Department of Community Affairs review 2) SECTION 12, EFFECTIVE DATE (AGENDA ITEM IV-B) School Board Attorney Alan Roddy gave a presentation concerning clarifying the effective date for school currency. School Board Chair Kleinlein noted consensus to set October 1, 2008, as the effective date and any submittals prior to the effective date will be considered under the existing regulations. Book 59 Page 30804 01/18/08 9:00 A.M. Book 59 Page 30805 01/18/08 9:00 A.M. 3) DATA AND ANALYSIS (AGENDA ITEM IV-C) School Board Long Range Planning Director Ken Marsh gave an update concerning construction of Woodland Middle School, Sunçoast Polytechnical High School, and Riverview High School. School Board Planner Mikki Ryan gave a presentation concerning the changes to Levels of Service (LOS) for school concurrency since August 2006. School Board Long Range Planning Director Marsh stated that the bodies will be asked to change the LOS to a more aggressive standard in the near future. 4) STATUS OF TRACKING SYSTEM (AGENDA ITEM IV-D) School Board Planner Mikki Ryan gave a status report of the Development Tracking System designed to track all residential development Countywide to determine build-out scenarios, development-based student enrollment projections, and similar scenarios for other community services. 5. OTHER INTERLOCAL AGREEMENT ISSUESIAGENDA ITEM VI 1) APPOINTMENT RE: CITIZENS' OVERSIGHT COMMITTEE REPRESENTATIVES (AGENDA ITEM V-A) School Board Long Range Planner Director Ken Marsh stated that each Board, Commission, and Council was requested to appoint an individual to serve on the Citizens' Oversight Committee for a term which concludes March 1, 2009; that the individual could be someone who is not a member of the Board, Commission, or Council; that the following appointments have been made sO far: City of North Port: To be determined, City of Sarasota: To be determined, City of Venice: To be determined, Sarasota County: Molly Williams, School Board: Janice Mee, and Town of Longboat Key: John Kerwin. 2) NOTICE OF NEXT CONVOCATION: JANUARY 1, 2009 (AGENDA ITEM IV-B) School Board Chair Kathy Kleinlein stated that the next Convocation of Governments is scheduled for January 16, 2009. 6. ADJOURNED (AGENDA ITEM VIII) School Board Chair Kathy Kleinlein adjourned the Special Joint meeting of January 18, 2008, at 10:58 a.m. L6U ANN R.PALMER, MAYOR ATTEST: KAREN D. MCGOWAN, DEPUTY CITY AUDITOR AND CLERK