CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY MAY: 14, 2025 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Chair Dan Deleo, Vice Chair Shane LaMay, PB Member Terrill Salem, PB Members Present: Member Alex Neihaus, PB Member Doug Christy Planning Board PB Member Daniel Clermont Members Absent: City Staff Present: John Shamsey, Deputy City Attorney Alison Christie, AICP, General Manager, Development Services Tom Sacharski, AICP, Planner Representing Development Services Rebecca Webster, Planner, Planning Department Alyssa Thomas, Assistant City Engineer, Engineering Miles Larsen, Manager, Public Broadcasting John Nopper, Coordinator, Public Broadcasting Amanda Cisneros, Development Review Coordinator, Development Services I. CALL MEETING TO ORDER AND ROLL CALL 1:33 p.m. Chair Deleo called the meeting to order. General Manager Christie (acting as the Planning Board's Secretary) called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO THE ORDER OF THE DAY Alison Christie, Secretary to the Board briefly discussed application 22-SP-09 and 22-ROA- 01. IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading of the Pledge of Conduct Ms. Christie read the Pledge of Conduct. B. Legislative Hearing 1. Primary Grid Street Text Amendment: Comprehensive Plan Amendment Application No. 25-PA-03 request for Comprehensive Plan Amendment approval to amend the Future Land Use Chapter of the Sarasota City Plan to address an inconsistency between Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of 11 the City Comprehensive Plan and the City Zoning Code. The amendment clarifies that the City Zoning Code contains the official "Primary Grid Street Map". The amendment will relocate the modified text in Action Strategy 4.15 from Objective 4 "Downtown Mater Plan" to Objective 2 "Land Development Regulations (LDRS)". (Rebecca Webster, Planner, Planning Department) Deputy City Attorney Shamsey discussed time limits and gave the oath. Applicant Presentation: Rebecca Webster, Planner, Planning Department discussed the proposed request. Ms. Webster noted that the City Commission authorized staff to submit the proposed request and discussed the approval timeline. Ms. Webster explained the reason for the proposed amendment and discussed the proposed changes. Chair DeLeo posed questions regarding the proposed request. Ms. Webster spoke to the question. PB Member Christy made a motion to recommend approval of 25-PA-03 to the City Commission. Alternate PB Member Neihaus seconded the motion. Motion passed 5-0. C. Quasi-judicial Hearing 1. Children First Right-of-Way Vacation: Right-of-Way Vacation Application No. 24-SV- 04 request for right-of-way vacation approval to vacate an approximately +0.5038-acre unimproved portion of 18th street located west of Orange Avenue and terminating at the Seminole Gulf Railway, LP Property. (Rebecca Webster, Planner, Planning Department) 2. Children First New Building (North Orange Avenue between 18th and 19th Street): Site Plan and Minor Conditional Use Application Nos. 23-SP-21 & 23-MCU-06 request for Site Plan and Minor Conditional Use approval to construct an approximately 22,557- square-foot child daycare facility on approximately 2.59 acres located on North Orange Avenue between 18th Street and 19th Street. The subject parcels are within the Residential Multiple Family-1 (RMF-1) Zone District and have a Future Land Use Classification of Single Family (Low Density). (Tom Sacharski, AICP, Planner, Development Services) Assistant City Attorney Shamsey discussed Quasi-judicial hearings, time limits and disclosures of ex-parte. Applicant Presentation: Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 11 Joel Freedman, Chris Gallagher, Phil Smith, Mark Mueller, and Philip Tavill presented. Mr. Tavill provided a brief description regarding the proposed request. Mr. Freedman explained the reasons for the Street Vacation, Site Plan, and Minor Conditional Use. Mr. Gallagher discussed the design of the proposed building, access, and parking. Mr. Freedman noted that approval of the Site Plan and Minor Conditional Use is subject to Street Vacation approval. Mr. Smith discussed trees onsite and the reasons for the removal of trees. Mr. Mueller discussed the drainage plan. Vice Chair LaMay posed questions regarding mitigation. Mr. Smith spoke to the questions. Alternate PB. Member Neihaus posed a question regarding fencing. Mr. Gallagher spoke to the question. PB Member Christy posed a question regarding the Tree Plan. Mr. Smith spoke to the question. PB Member Christy posed a question regarding the Street Vacation and maintenance. Mr. Gallagher spoke to the question. PB Member Salem posed questions regarding drainage from the street. Mr. Mueller spoke to the question. Chair Deleo posed questions regarding the conditions of the trees onsite. Mr. Smith spoke to the questions. Vice Chair LaMay posed a question regarding parking and stormwater vault. Mr. Mueller spoke to the question. Staff Presentation: Rebecca Webster, Planner, Planning Department presented and discussed the Right-of- Way Street Vacation. Ms. Webster explained the portion proposed to be vacated, location, the existing stormwater drainage ditch maintenance. Ms. Webster explained the need for the vacation and proposed driveway access. Ms. Webster reviewed the proposed and existing easements, discussed the Standards for Review and public benefits. Tom Sacharski, Planner, representing Development Services presented. Mr. Sacharski discussed the location, reasons for the proposed requests, and the proposed use. Mr. Sacharski explained that the Street Vacation will allow for one cohesive site and discussed access. Mr. Sacharski noted that Staff recommends approval. PB Member Salem posed questions regarding stormwater and spoke to flooding in the area. Mr. Sacharski explained the stormwater review process. Citizen Input: Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 11 No Citizen input. Applicant Rebuttal: Mark Mueller explained that no changes will be made to the existing drainage. Mr. Muller noted that the proposed request will be accommodated for and explained the drainage plan. PB Member Salem posed a question regarding water retention and drainage on the property. Mr. Mueller explained the design for water overflow. Discussion ensued. Chair Deleo posed questions regarding drainage and design standards. Mr. Mueller spoke to the questions. The PB Members held a discussion regarding the proposed requests. Vice Chair LaMay made a motion to approve 23-SP-21 and 23-MCU-06. Alternate PB Member Neihaus seconded the motion. Motion passed 5-0. Alternate PB Member Neihaus made a motion to recommend approval to the City Commission of 24-SV-04. Motion passed 4-1 with PB Member Salem dissenting. 3. Sarasota Yacht Club (1100 John Ringling Blvd): Site Plan, Minor Conditional Use and Rezone Ordinance Amendment Application Nos. 24-SP-12, 24-MCU-03 and 24-ROA- 02 request for Site Plan, Minor Conditional Use and Rezone Ordinance Amendment Approval to develop approximately 12,691 square-feet of new building space on the subject property with a street address of 1100John Ringling Boulevard. The project will include a new three-story building with a 1,003 square-foot expansion of the existing outdoor dining deck. Structured parking is proposed with 26 additional parking spaces for a total of 195 parking spaces. A Rezone Ordinance Amendment is proposed to amend the proffered Site Plan approved under Rezone Ordinance No. 08-44824. No changes are proposed for vehicular access. (Tom Sacharski, AICP, Planner, Development Services) Applicant Presentation: Joel Freedman and Mark Sultana presented. Mr. Freedman discussed the proposed request and explained the reasons for the request. Mr. Freedman discussed the history of the site and proffers made for a previous Rezone and Site Plan. Mr. Sultana reviewed the design of the proposed building, the use for the addition, and parking. Vice Chair LaMay posed a question regarding building over the parking area. Mr. Sultana spoke to the question. Alternate PB Member Neihaus regarding parking. Mr. Sultana spoke to the question. Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 11 PB Member Christy posed questions regarding handicap parking. Mr. Sultana spoke to the question. Staff Presentation: Tom Sacharski, Planner, representing Development Services presented. Mr. Sacharski briefly discussed the proposed requests, location, property size, Future Land Use and reasons for the request. Mr. Sacharski explained the requirements for the Site Plan and proffer changes. Mr. Sacharski noted that Staff recommends approval subject to the conditions outlined in the Staff Report. Vice Chair LaMay posed questions regarding parking decks and headlight glare. Mr. Sacharski spoke to the question. Alternate PB Member Neihaus posed a question regarding the Standards for Review and Rezoning. Mr. Sacharski spoke to the question. Affected Persons: Affected Persons input received. Citizen Input: No Citizen Input. Applicant Rebuttal: Joel Freedman discussed the traffic study and noted there will be no entertainment on the proposed roof deck. Mr. Sultana addressed headlights encroaching onto adjoining properties. Vice Chair LaMay made a motion to recommend approval to City Commission. PB. Member Christy seconded the motion. Motion passed 5-0. 4. Bird Key Yacht Club (301 Bird Key): Site Plan & Major Conditional Use Application Nos. 24-SP-16 and 24-CU-02 request for Site Plan and Major Conditional Use approval to demolish the existing clubhouse building located on the subject property with a street address of 301 Bird Key drive and construct a one-story, approximately 21,500 square- foot clubhouse building with an additional3,500 square feet of outdoor underroof decks and a covered vehicle drop-off area. An additional one-story, 760 square-foot tennis building with 440 square-feet of outdoor underroof area is also proposed, along with a new pool, new tennis court, tennis lights, and two relocated bocce ball courts. Approximately 126 tennis court lights, and two relocated bocce ball courts. Approximately 126 parking spaces are proposed. Vehicular access is proposed to be Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 11 altered, with one access point removed from Bird Key Drive and one access point added to E. Royal Flamingo Drive. (Tom Sacharski, AICP, Planner, Development Services) Applicant Presentation: Joel Freedman, Anita Keitel, and Tony Britt presented. Mr. Freedman briefly discussed the proposed request and explained the Major Conditional Use. Mr. Britt explained the reasons for the proposed request. Mr. Freedman discussed the time for tennis court lights and the design. Ms. Keitel discussed the design of the new building to meet FEMA regulations and noted there will be no changes to the footprint. Ms. Keitel also discussed entrance and exit to the property, pool area, and lawn space. PB Member Christy posed a question regarding a previous event at the Yacht Club. Mr. Britt spoke to the question. Ms. Keitel noted no amplified music will be allowed. Alternate PB Member Neihaus posed questions regarding lighting in the additional tennis courts and trash pickup. Mr. Britt and Ms. Keitel spoke to the question. Vice Chair LaMay posed questions regarding rezoning the property and flood zone. Mr. Freedman and Mr. Sultana spoke to the question. Staff Presentation: Tom Sacharski, Planner, representing Development Services presented. Mr. Sacharski discussed the proposed request, location, property size, Future Land Use Classification, and explained the reasons for the request. Mr. Sacharski addressed lighting, and clarified regulations. Affected Persons: Affected persons input received. Citizen Input: No citizen input. Staff rebuttal: Mr. Sacharski discussed roadways traffic, ingress and egress. Vice Chair LaMay posed a question regarding access points. Mr. Sacharski spoke to the question. Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 7 of 11 Applicant Rebuttal: Joel Freedman noted adding a condition regarding light shut off. Mr. Smith explained foot candle requirements, buffers and mitigation. Ms. Keitel briefly discussed the photometric study, proposed egress only access, and noted all tennis courts will be fully fenced in addition to vegetation. Vice Chair LaMay posed a question on lighting and the landscape plan. Mr. Smith spoke to the landscape plan. Alternate PB Member Neihaus posed questions regarding photometric study and lighting type. Ms. Keitel spoke to the questions. The PB Members spoke to the proposed requests. Ms. Christie clarified the language regarding the allowed times for tennis court lighting. Alternate PB Member Neihaus made a motion to approve the proposed Site Plan and to recommend approval of the Conditional Use to City Commission subject to all conditions proposed by the applicant. PB Member Christy seconded the motion. Motion passed 5-0. The Planning Board took a 15-minute break. 5. 1701 & 1715 Residences (1701 & 1715 N. Tamiami Trail: Site Plan and Rezone Ordinance Amendment Application Nos. 22-SP-09 & 22-ROA-01 request for Site Plan and Rezone Ordinance Amendment approval to amend a proffer made with a previously approved Rezone (16-RE-02) at 1715 N. Tamiami Trail to allow for multifamily development, and to develop a 22-unit apartment building at 1701 N. Tamiami Trail and a 36-unit apartment building at 1715 N. Tamiami Trail, for a total of 58 units. The site is located in the North Trail Zone Overlay District and the project has been designed to comply with the North Trail Overlay District Standards. Access is proposed from the internal entryway as part of the Strand project. (Tom Sacharski, AICP, Planner, Development Services) Vice Chair LaMay was appointed as Acting Chair as Chair Deleo recused himself from the item. Deputy City Attorney Shamsey called on affected persons and discussed time limits. Applicant Presentation: Joel Freedman, Chris Gallagher, Phil Smith, and Mark Mueller presented. Mr. Freedman briefly discussed the Site Plan and explained the reason for the Rezone Ordinance Amendment. Mr. Freedman reviewed the timeline of the proposed request and reasons for the delay of thej project. Mr. Freedman reviewed sanitary sewer, easements, and the changes made from the original Site Plan. Mr. Gallagher explained parking, access, trash pick up Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 8 of 11 and amenities. Mr. Gallagher discussed the design of the buildings. Mr. Mueller discussed wastewater, stormwater, and drainage. PB Member Christy posed questions regarding the use of the buildings. Mr. Freedman clarified the questions. Acting Chair LaMay posed questions regarding the previous Site Plan approval and reasons for removing commercial space from the original plan. Mr. Freedman spoke to the questions. Staff Presentation: Tom Sacharski, Planner, representing Development Services presented. Mr. Sacharski explained the reason for the Rezone Ordinance Amendment. Mr. Sacharski also discussed changes from the previous Rezone, proffers, and Site Plan. Mr. Sacharski explained the proposed request, access and noted that the original approval included a shared driveway between adjacent properties. Mr. Sacharski briefly discussed the Traffic Study and noted that Staff recommends approval of the proposed request. PB Member Christy posed a question regarding the Traffic Study. Mr. Sacharski spoke to the question. Alternate PB Member posed a question regarding the Traffic Study. Mr. Sacharski spoke to the question. Acting Chair LaMay posed a question regarding utilizing a lift station. Ms. Christie spoke to the question. Acting Chair LaMay posed a question regarding proffers and Urban Mixed- Use. Mr. Sacharski spoke to the question. Acting Chair LaMay spoke to the proposed request, commercial space, and creating demand. Ms. Christie explained the proffers made to the Site Plan and Rezone Ordinance Amendment. Discussion ensued. Affected. Persons: Affected Persons input received. PB Member Salem posed questions regarding photos showing flooding presented by affected persons. Dariusz Kobajlo explained the photos. Citizens Input: Citizens Input received. Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 9 of 11 Staff Rebuttal: Tom Sacharski explained that the Community Workshop was held in 2022 and noted it is not a requirement to hold additional Community Workshops. Mr. Sacharski addressed the shared driveway. Alyssa Thomas, Assistant City Engineer, explained the Traffic Study. Mr. Sacharski clarified the applicant is not requesting a Rezone and explained the Rezone Ordinance Amendment requirements. Ms. Christie clarified that the original Site Plan application was applied for in 2016 and briefly discussed tree removal. Ms. Thomas explained additional curb cuts will need to be reviewed and approved by FDOT. PB Member Christy spoke to Community Workshop requirements. Acting Chair LaMay posed questions regarding the application timeline. Ms. Christie spoke to the question. Alternate PB Member Neihaus posed questions regarding the Traffic Analysis. Ms. Thomas spoke to the questions. Acting Chair LaMay posed questions regarding calculations for commercial versus residential traffic. Ms. Thomas spoke to the questions. Acting Chair LaMay spoke to Community Workshop requirements. Discussion ensued. Ms. Christie addressed Community Workshop requirements. Applicant Rebuttal: Joel Freedman explained Notice of Filings to adjacent properties, previous Zoning of the property and adjacent properties. Mr. Freedman explained the previously approved Site Plan and proffers. Mr. Gallagher addressed the number of proposed units, traffic, the shared driveway and utilizing the existing lift station. Mr. Gallagher also addressed parking requirements, and the project timeline. Mr. Smith addressed the number of trees onsite, removal of trees and trees to remain. Mr. Mueller addressed stormwater drainage, traffic, and driveway connection. PB Member Salem posed questions regarding owners of the development and development of the adjacent property. Mr. Freedman spoke to the questions. Acting Chair LaMay posed a question regarding density. PB Member Christy posed questions regarding comments from the Community Workshop and signage. Mr. Gallagher spoke to the questions. Alternate PB Member Neihaus posed a question regarding stormwater drainage. Mr. Muller spoke to the question. Mr. Freedman noted a driveway easement exists. Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 10 of 11 Acting Chair LaMay posed questions regarding communication between the developer and adjacent properties. Mr. Gallagher spoke to the questions. Mr. Freedman addressed the redesign of the project to avoid connecting to the existing lift station. The PB Members held a discussion regarding the proposed request. Mr. Salem addressed Affected Persons input noting the proposed project does not affect flooding. Ms. Christie clarified motions and recommendations. Alternate PB Member Neihaus posed questions regarding the Standards for Review. Mr. Shamsey spoke to the questions. The PB Members discussed a continuance of the hearing. Mr. Shamsey spoke to the procedure process. Mr. Gallagher noted that the applicant will not continue the hearing. Ms. Christie clarified the application process. Alternate PB Member Neihaus made a motion to recommend denial of the proposed Site Plan and Rezone Ordinance Amendment to City Commission. PB Member Salem seconded Motion passed 3-1 with PB Member Christy dissenting. V. CITIZEN's INPUT NOTICE TO THE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5- minute time limit.) There was no citizen' S input. VI. APPROVAL OF MINUTES 1. March 28, 2025 2. April 9, 2025 Minutes approved by consensus. VII. PRESENTATION OF TOPICS BY STAFF Alison Christie proposed a Special Meeting in August. The Planning Board Members agreed to discuss dates at the June 11th Planning Board Meeting. Minutes of the Regular Planning Board Meeting May 14, 2025, at 1:30 p.m. in the Sarasota City Commission Chambers Page 11 of 11 VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. The PB Members discussed Community Workshop requirements and changes to the code. Ms. Christie addressed the requirements and noted that the Planning Board can propose changes to the code. Ms. Christie explained the application process. Discussion ensued. IX. ADJOURNMENT Meeting adjourned at 6:58 p.m. QWeonllst 01D7 Alison Christie Dan Deleo, ChairJ General Manager and Secretary to the Board Planning Board/Local Planning Agency