CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY January 11, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Dan Clermont, Chair Members Present: Michael Halflants, Vice Chair Members Damien Blumetti, Kathy Kelley Ohlrich, Terrill Salem Planning Board Members Absent: City Staff Present: Mike Connolly, Deputy City Attorney Myra Schwarz, General Manger, Development Services Alison Christie, AICP, Development Review Chief Planner John Nopper, Coordinator, Public Broadcasting Karen Grassett, Sr. Planning Technician, Development Services 1:41:07 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Chair Clermont called the meeting to order. General Manager Schwarz [acting as the Planning Board's Secretaryl called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO THE ORDER OF THE DAY There were no changes to the order of the day. IV. LAND USE. ADMINISTRATION PUBLIC HEARINGS NOTICE TOTHE PUBLIC: At this time anyone wishing to speak at the: following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge ofConduct Secretary Schwarz read the Pledge of Conduct. Attorney Connolly recommended time limits for the presentations that will follow; administered the oath to those wishing to testify at the public hearings; and noted there are no Affected Persons for today's meeting. 1:43:26 P.M. B. Quasi-Judicial Public Hearings 1. Bobby Jones Golf Course (1000 Azinger Way): Site Plan Application No. 22-SP-24 is a request for Site Plan approval to develop two structures including a Driving Range Building and the Gillespie Building, and parking facilities on subject property with a Street Address of 1000 Azinger Way. Proposed structures are under 500 square feet of Minutes of the! Regular Planning Board Meeting January 11, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of 5 enclosed area each, and under 1,000 square feet under roof. The subject parcel is +261.0 acres and is zoned Governmental (G) with a Future Land Use Classification of Open Space Recreational Conservation. Access to the overall site is proposed from Azinger Way. (Alison Christie, AICP, Development Review Chief Planner) Applicant Presentation: Mr. Chris Cianfaglione, Kimley-Horn & Associates appeared on behalf of the City of Sarasota; stated the application is for Site Plan approval for Phase 2 of the Bobby Jones Golf Course improvements; noted Phase 1 improvements that include course renovations are underway; stated the Site Plan being discussed today is related to Phase 2 only and is a request for a couple of small ancillary support structures for the golf course operations and associated parking; presented a graphic depicting the location of the structures and parking on the site; discussed the proposed temporary Clubhouse and associated parking stating that is the primary area of activity for this application; said the existing parking lot will remain with slight reconfiguration of the drop-off area and circulation pattern; noted the parking lot will be brought up to code; stated a new parking area at the north end of the parking lot will consist of grass; stated the existing maintenance facility will remain; said the structure for the temporary Clubhouse will consist of two or three trailers; discussed the architectural character of the buildings pointing out this is a City project sO the design has to be economical; noted the overall consistency of the architectural character of proposed structures; stated the driving range structure will be predominantly restrooms and some storage space; stated all Standards for Review for Site Plans have been met; and requested the PB recommend approval to the City Commission. PB Member Salem stated the Site Plan was easy to understand and the proposal is well within the criteria. PB. Member Ohlrich noted due to the G zoning of the property the proposal has to meet the criteria of the most restrictive land use contiguous to the site and asked what that was. Mr. Cianfaglione stated staff could provide that information. PB Member Ohlrich pointed out the utility work that is depicted on the site plan and asked if Circus Boulevard would be closed for that construction. Mr. Cianfaglione stated there will be temporary impacts at the intersection with Calliandra Drive; and said there will always be one lane open. PB Member Ohlrich asked why long-term bike lockers were proposed and how many there would be. Mr. Cianfaglione stated that is a Code: requirement; said it is a temporary location; and stated there will be twelve lockers. PB Member Ohlrich asked if those would be moved once the new Clubhouse is built. Mr. Cianfaglione stated he did not know. PB Member Ohlrich pointed out the base elevation of the golf course is being raised and asked what the impacts will be on the flow of water off the site. Mr. Cianfaglione stated the stormwater design has been permitted through the Southwest Florida Water Management District (SWFWMD); said the drainage infrastructure will connect to the wetland area; and stated all applicable criteria has been met. Minutes of the Regular Planning Board Meeting January 11, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 5 PB Member Blumetti stated he wished more emphasis had been placed on the buildings. Discussion ensued. Mr. Cianfaglione stated the ancillary structures presented today have less emphasis sO that more emphasis can be place on the new Clubhouse structure. 1:56:55 P.M. Staff Presentation: Development Review Chief Planner Christie appeared; stated the applicant had provided a detailed presentation so she would be brief; noted the size and location of the site; said the site is owned by the City of Sarasota and is zoned Government (G) and has a Future Land Use classification of Open SPseRaratomCaveratone stated the request is for Site Plan approval for some accessory structures and parking facilities for the golf course; stated the new Clubhouse will be proposed under a separate application that will come before the PB; discussed the two structures proposed stating the proposed Gillespie Building will be 500 sq. ft. with parking and the Driving Range Building will be 500 sq. ft. with restrooms; noted the main parking facility is located near the main entrance of off Circus Boulevard; said the temporary clubhouse trailer is planned until the permanent clubhouse is constructed; stated for properties zoned "G" the development standards for the most restrictive abutting zone district are used; presented a graphic depicting the zone districts pointing out Residential Single Family- Estate (RSF-E) is the most restrictive; said the proposal is compliant with those development standards which include building height, setbacks, building coverage, and lot size; said the Development Review Committee (DRC) signed off on the project on December 6, 2022; stated the proposal meets the Standards for Review; and said staff has provided a recommendation of approval with the condition in the staff report. PB Member Halflants questioned when the golf course renovations will be completed and if those are underway. Development Review Chief Planner Christie stated those renovations are underway however she does not know the anticipated completion date. PB Member Halflants asked if the new Clubhouse plans were in the works. Development Review Chief Planner Christie stated the applicants will be going before the City Commission for direction on how to proceed with the new Clubhouse; and noted the Site Plan for the new Clubhouse will have to go before the PB. PB Member Salem asked if there were any plans to involve the community in the design of the new Clubhouse. Development Review Chief Planner Christie stated the applicant could answer that question. PB Chair Clermont asked if all tree mitigation requirements have been met. Development Review Chief Planner Christie confirmed those requirements have been met. PB Chair Clermont asked Attorney Connolly to clarify why the PB does not have final approval authority for this Site Plan application. Attorney Connolly stated for Minutes of the Regular Planning Board Meeting January 11, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 5 standalone Site Plans the PB normally has final approval authority however since this property is zoned "G" the City Commission has final approval authority. PB Member Ohlrich asked if ex-parte communications should be disclosed. Attorney Connolly confirmed that was required. PB Member Ohlrich stated she is an Affected Person since she lives nearby and stated she has had conversations with many of the residents in her development. Affected Persons: There were no affected persons. Citizen Input: There was no citizen input. Applicant Rebuttal: There was no applicant rebuttal. 2:02:07 P.M. PB. Member Ohlrich made a motion to find that Site Plan 22-SP-24 is consistent with the Tree Protection Ordinance and meets the applicable criteria of Section IV-506 of the Zoning Code and recommend to the City Commission approval of the petition subject to the one condition. PB Member Blumetti seconded the motion. The motion passed 5- 0. 2:03:53 P.M. V. CITIZEN's INPUT NOTICE TO' THE PUBLIC: At this time Citizens may address thel Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5- minute time limit.) There was no citizen input. 2:04:04 P.M. VI. APPROVAL OF MINUTES 1. November 18, 2022, Special Meeting PB Member Ohlrich requested the sentence at the top of page 13 of 26 that reads "PB Member Ohlrich noted staff has only recommended denial of an application once since she has been on the PB." be deleted or the missing part of the conversation be included. Discussion ensued. The PB agreed by consensus to approve the minutes with that sentence deleted. 2. December 14, 2022, Regular Meeting PB Member Ohlrich stated the sentence on page 4 of 17 that reads "Alternate PB Member Christy suggested the PB move forward with the motion to deny with the PB concerns expressed." be revised to read "Alternate PB Member Christy suggested Minutes of the Regular Planning Board Meeting January 11, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 5 moved the PB move forward with the motion to deny with the PB concerns expressed." Discussion ensued. The PB agreed to leave the sentence as written. PB Member Ohlrich stated she had also submitted non-substantive changes to minutes and made a motion to approve the minutes as amended. PB Member Blumetti seconded the motion. The motion passed 4-0 with PB Member Halflants abstaining as he was not present at that meeting. 2:12:46 P.M. VII. PRESENTATION OF TOPICS BY STAFF Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. Secretary Schwarz stated the February meeting is anticipated to be a very long meeting and asked if the PB: members would be willing to meet at 9:00 a.m. Attorney Connolly noted the date of the meeting is Wednesday, February 8th, Discussion ensued regarding what items will be on the agenda. PB Member Halflants requested a 15-minute break be noted on the agenda after each item, Discussion ensued. The PB agreed a 15-minute break would be added after the first item on the February 8, 2023 agenda. Attorney Connolly stated the legislative and quasi-judicial items on the February 8th agenda regarding Quay Sarasota will be consolidated into one quasi-judicial public hearing. VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. There were no Topics by Planning Board. IX. ADJOURNMENT The meeting adjourned at 2:18 P.M. liys Soey dchow Myra Schwarz Dan Clermont, Chair General Manager and Secretary to the Board Planning Board/Local Planning Agency