CITY OF SARASOTA Development Services Department REVISED MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Kathy Kelley Ohlrich, Chair Members Present: Terrill Salem, Vice Chair Members Damien Blumetti, Dan Clermont, Michael Halflants City Staff Present: Mike Connolly, Deputy City Attorney Kevin McAndrew, General Manger, Development Services Ryan Chapdelain, General Manager, Planning Department Briana Dobbs, AICP, Senior Planner Amy Pintus, Development Review Planner Miles Larsen, Manager, Public Broadcasting Karen Grassett, Sr. Planning Technician, Development Services 1:32:55 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Chair Ohlrich called the meeting to order and General Manager McAndrew [acting as the Planning Board's S Secretaryl called the roll. AIl members were present. 1:32:27 P.M. II. PLEDGE OF. ALLEGIANCE 1:33:14 P.M. III. CHANGES TO THE ORDER OF THE DAY Secretary McAndrew stated Item #4 under Quasi-judicial Public Hearings is continued to 2/9/22 rather than 1/12/22. Attorney Connolly announced the public hearing for Application No. 21-REN-06 has been continued to the February 9, 2022, Planning Board meeting to be held at 1:30 P.M. in the City Commission Chambers, City Hall, 1565 1st Street. IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO: THE PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge ofConduct Secretary McAndrew read the Pledge of Conduct. Attorney Connolly recommended time limits for the presentations that will follow and administered the oath to those wishing to testify at the public hearings. After discussion, the PB members approved the time limits by consensus. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of13 1:36:55 P.M. B. Legislative Public Hearings 1. Lime Avenue Partial Alley Vacation: Street Vacation Application No. 21-SV-02 is a request for Street Vacation approval to vacate the westerly portion of the alley west of Lime Avenue, north of 2nd Street, and south of Aspinwall Street. (Mary Davis Wallace, Senior Planner) PB Chair Ohlrich opened the public hearing. Staff Presentation: MaryDavis Wallace, Senior Planner, presented the staff report stating the request is to vacate an approximate 4,700 sq. ft. portion of right-of-way that runs east-west; discussed the existing surrounding land uses; stated a condition of approval would be the recording of a utility easement before second reading; stated the required Community Workshop - had been held and no citizens attended; said the Development Review Committee signed off on the project on September 15, 2021; stated the proposal meets the Standards of Review; and stated on-balance staff recommended approval. PB Member Halflants questioned if the abutting railroad track was still being considered as a location to extend the Legacy Trail. Senior Planner Wallace stated that was still the proposal, noting that would not be in the near future. PB Member Blumetti questioned if the four parcels that abut the portion of the alley proposed to be vacated could be developed as one if the applicant acquired the single lot they do not own. Senior Planner Wallace deferred to the applicants. PB Vice Chair Salem questioned if the existing utility easement was granted to the City by the property owners. Attorney Connolly stated the easement was part oft the Plat that was recorded in 1926; and noted the portion on the east side that is wider was dedicated by Harvest Tabernacle previously. PB Chair Ohlrich stated she had done a site visit and found the alley difficult to identify; and questioned if gates arej permitted to Cross the public right-of-way. Discussion ensued regarding two building permits for fencing, the location of the permitted fencing, two gates that are on the property; and if both gates had been permitted. Senior Planner Wallace deferred to the applicants. Applicant Presentation: Mr. Bruce Franklin, Land Use Planner, and Mr. Chris Cogan, Property Owner, appeared. Mr. Franklin discussed the proposal stating an application for Minor Conditional Use had been submitted; as part of that the right-of-way was found to be an impediment; noted a utility easement is located on the site that does not cover the existing water line and the applicants would dedicate an easement back to the City that covers the existing water line if the alley vacation is approved; pointed out the portion of the right-of-way that is not being vacated would still be accessible to the public; noted the applicants own three of the four lots that abut the portion of the right-of-way proposed to be vacated; said there is a recorded agreement that allows for the placement of the fencing and contains a no-objection to the vacation of the right- Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of13 of-way clause; stated the section of the alley that is wider had previously been dedicated by Harvest Tabernacle; pointed out Mr. Cogan has improved and maintained the alley at his own expense; said the request is to vacate the right-of-way in exchange for a valid easement over the existing water line; and noted staff recommended approval with one condition. PB Member Clermont questioned what the future plans for the site were. Mr. Franklin stated an application for Minor Conditional Use and Site Plan approval for a Vehicle Repairs and Sales facility and a Vehicle Repairs and Storage would be coming before the Planning Board if the alley vacation is approved. PB Member Clermont questioned if the utility line would be accessible to the city. Attorney Connolly stated he has been working with the applicant's attorney and the Utilities Director for the City of Sarasota to ensure the easement includes 24/7 access. Attorney Robert Lincoln appeared and stated he represented the applicant; said legal access would be provided on a 24/7 basis; and noted there are other ways to access the easement as well. PB Vice Chair Salem stated he liked the proposal noting it is an even swap. PB Chair Ohlrich questioned why a gate was installed without a permit. Mr. Cogan stated the gate that was installed without a permit was ordered at that same time as the permitted one; was hung without his knowledge and said he had a deal with City staff that the gate could remain as long as it is always open. Discussion ensued regarding the improvements made to the alley at the applicant's expense and the fact the city has neveri improved or maintained the alley. PB Chair Ohlrich questioned what the holdup was in processing the Minor Conditional Use and Site Plan applications. Mr. Franklin stated the applicants want to include the vacated property in the legal description for those applications. Attorney Connolly clarified the plat that includes the existing easement was recorded in 1918. PB Member Halflants noted an easement would prohibit the placement of a structure over the existing water line; and questioned if a structure could be placed over the existing easement. Attorney Lincoln stated while the existing easement is not a legal easement the City would not approve placing a structure over the existing easement; pointed out the significant legal issue that would result in; and stated the vacation of the right-of-way and the dedication of an easement will correct the issue. 2:08:10 P.M. Citizen Input: There was no citizen input. Staff Rebuttal: PB Member Clermont questioned if staff was confident adequate access to the easement would be available. Senior Planner Wallace stated based upon the testimony of Attorney Connolly and Attorney Lincoln, staff was confident adequate access would be available. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 13 PB Chair Ohlrich questioned why the city allowed the unpermitted gate to remain. Senior Planner Wallace stated she could not comment on that as her role in this matter is related to the proposed alley vacation only. 2:09:54 P.M. Applicant Rebuttal: There was no applicant rebuttal. PB Chair Ohlrich closed the public hearing. PB Vice Chair Salem made a motion to find Street Vacation 21-SV-02 consistent with Section TV-1306 of the City of Sarasota Zoning Code and recommend to the City Commission approval of the Street Vacation subject to the one condition. PB Member Clermont seconded the motion. PB Member Halflants stated there are other options for accessing the utility easement; and noted the alley is not currently functional. PB Vice Chair Salem pointed out the applicant is correcting an existing problem. PB Chair Ohlrich stated she would support the motion; and noted she prefers following the rules rather than having deals in violation of the rules. The motion passed 5-0. 2:12:30 P.M. C. Quasi-Judicial Public Hearings 1. Sarasota Yacht Club (1100 John Ringling Blvd): Site Plan Application No. 20-SP-13, Major Conditional Use Application No. 20-CU-06, and Rezone Ordinance Amendment Application No. 21-ROA-01 are a request for Site Plan and Major Conditional Use approval to construct a new dock and reconstruct the existing three docks located on the subject property; and a request for Rezone Ordinance Amendment approval to modify Ordinance 08-4824. The property is approximately 3.17 acres and is zoned Office Regional District (ORD), with the Future Land Use classification of Community/Oftice Institutional. (Briana Dobbs, AICP, Senior Planner) PB Chair Ohlrich opened the public hearing. Attorney Connolly noted the application for Rezone Ordinance Amendment was necessary because a previous rezoning had a site plan attached to it and that site plan is proposed to be revised. PB Chair Ohlrich requested disclosure of ex-parte communications. PB Member Clermont stated hel had visited the site. PB Vice Chair Salem stated hel had discussions with staff. PB Chair Ohlrich stated she also had discussions with staff. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 13 Applicant Presentation: Ms. Alexis Crespo, Agent; Mr. Jeff Rogers, Senior Biologist; and Mr. Josh Maxwell, Engineer appeared. Ms. Crespo stated the request is for Site Plan and Conditional Use approval in order to reconstruct three existing docks and construct an additional dock; noted the location and size of thes site; discussed thel history of the Sarasota Yacht Club; said the additional dock would accommodate a youth sailing program; noted the surrounding land uses; pointed out Plymouth Harbor is a co-applicant that has eight boat slips designated for their residents' use; said the use is consistent with the Future Land Use classification and current zoning of the site; discussed the specific improvements that are proposed; stated the traffic review found the project to be de minimis; said there would be no impacts to the submerged resources; stated the applicants are in agreement with the staff report findings; and requested the Planning Board recommend to the City Commission approval of the project. PB Member Blumetti noted the only visual impact would be the additional dock; and questioned if the State regulates the number of boats permitted. Mr. Rogers stated the State coordinates with the Federal Government; the Federal Government regulates boat traffic in the channel; and noted this area is outside of the federal channel. PB Member Clermont questioned what the impacts to the sea grasses would be. Mr. Rogers stated the existing docks are fixed structures and the footprint will not change; said the floating dock would be constructed in a manner that would maintain the sea grasses; and pointed out State and Federal regulations require that the sea grasses be maintained. PB Member Clermont questioned if the Yacht Club anticipated an increase in membership and if there is adequate parking. Mr. Rogers stated the increase in boat slips would accommodate existing members and said the parking has been found to meet the standards. PB Chair Ohlrich questioned why six variances were necessary; asked if the existing fueling facility that is grandfathered in would be functional during construction; and questioned why Plymouth Harbor as a co-applicant. Mr. Rogers stated the primary need for the variances related to the height of the pilings, protrusion into the waterway, and the width of the walkways; and stated the fueling facility would be briefly offline while the reconstruction of that dock occurs; pointed out the footprint of the fueling facility would not change however the equipment will be updated; and said Plymouth Harbor is a co-applicant because the new dock will be constructed on their property. 2:31:12 P.M. Staff Presentation: Briana Dobbs, Senior Planner, appeared and stated the proposal was to replace three existing docks and construct a fourth dock; said Major Conditional Use and Site Plan approval are required; pointed out the Rezone Ordinance Amendment application was necessary due to the revisions to the previously approved site plan that was proffered as part of the rezoning; stated the overall goal is to modernize and upgrade the facilities to accommodate demand; said the improvements would provide access for larger vessels and the expansion of the existing sail dock; stated the expansion would also accommodate Plymouth Harbor residents who are CO- applicants; discussed the history of the site; said the variances were necessary primarily because the City's regulations are applicable to residential uses rather than commercial uses; noted the existing fuel facility is grandfathered in and has to remain in place; stated the required Community Workshop was held and no citizens attended; said the traffic review Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 13 found the project to be de minimis; noted the DRC signed off on the project on September 23, 2021; and stated staff recommended approval with conditions. PB Member Clermont questioned if staff felt the existing parking was adequate. Senior Planner Dobbs stated the facility is currently overparked by 61 spaces. Discussion ensued. PB Member Blumetti questioned if congestion was part of the staff review. Senior Planner Dobbs stated staff reviewed the project based on local regulations which include a limit as to how far into the waterway the docks could go; and said additional standards are reviewed at the State and Federal levels. PB Chair Ohlrich noted a reference in the materials to a proffered site plan and questioned why the proffers were not part of staff's S recommended conditions. Attorney Connolly stated the reference is to the site plan that was proffered as part of the 2008 rezoning; and pointed out that ordinance is still valid. Discussion ensued. 2:39:26 P.M. Citizen Input: There was no citizen input. Staff Rebuttal: There was no staff rebuttal. Applicant Rebuttal: There was no applicant rebuttal. 2:39:46 P.M. PB Chair Ohlrich closed the public hearing. PB Member Halflants made a motion to find Rezone Ordinance Amendment 21-ROA-01 consistent with Section IV-1106 of the Zoning Code, find Site Plan 20-SP-13 consistent with the Tree Protection Ordinance and Section IV-506 of the Zoning Code, find Major Conditional Use (20-CU-6) consistent with Section IV-906 of the Zoning Code, and recommend approval of the Rezone Ordinance Amendment, Site Plan and Major Conditional Use to the City Commission, subject to the conditions listed. PB Member Clermont seconded the motion. The motion passed 5-0. THE PLANNING BOARD TOOK A7MINUTE RECESS 2. Sarasota Ford Showroom Expansion (707 South Washington Blvd): Site Plan Application No. 21-SP-09 is a request for Major Amendment to Site Plan approval to construct a 2,493 square foot expansion of the showroom building and a redesign of the guest café located on approximately 6.74 acres with a street address of 707 South Washington Boulevard. Initial Site Plan approval was granted under Application No. 13-SP-11. The property is zoned Community Intensive (CI), and the Future Land Use classification is Community Commercial. (Briana Dobbs, AICP, Senior Planner) Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page7of13 2:47:44 P.M. Attorney Connolly called upon Ms. Pearlee Freiberg who had applied for Affected Person status. Ms. Freiberg was present. Attorney Connolly recommended she be granted Affected Person status. The PB agreed by consensus. Applicant Presentation: Mr. Joel Freedman, Agent; Mr. Phil Smith, Landscape Architect and Certified Arborist; Mr. Tim Snyder, Architect appeared. Mr. Freedman discussed the location of the request, the size of the parcel, and the zoning of the site; stated the proposal was to amend a previously approved site plan in order to expand the building by approximately 2,493 sq. ft. to redesign the café and customer lounge area as well as expand the main showroom. Mr. Snyder presented the proposed floor plan noting the open area under the roof of the showroom would be enclosed and the brand wall would be expanded to the length of the structure. Mr. Freedman stated the applicants agree with the staff report; and noted the iconic flag would remain in place. PB Member Halflants questioned it the expanded area would be within the existing setbacks. Mr. Freedman confirmed that was correct. PB Member Blumetti questioned if the surrounding area would be impacted by the staging for the construction. Mr. Freedman stated all staging would be on-site. PB Vice Chair Salem asked if the expanded area would consist of mostly glass. Mr. Snyder stated that was correct at ground level; and noted the brand wall would not be glass. PB Chair Ohlrich stated her appreciation for the renderings. PB Chair Ohlrich requested disclosure of ex-parte communications. PB Chair Ohlrich stated she had discussions with staff. 2:55:56 P.M. Staff Presentation: Briana Dobbs, Senior Planner, appeared and noted the location of the request, the size of the site, the existing uses, and current zoning and Future Land Use classification; stated the proposal is to amend aj previously approved site plan in order to expand the existing showroom and customer lounge area; noted the amended site plan meets the height and setback requirements; noted the overall impervious surface area would not be increased; stated there would be no impacts to the existing utilities, waste collection, access and circulation; said two palm trees were proposed to be removed and mitigated on site; said the traffic analysis found the project to be de minimis; stated the DRC signed-off on the project on October 28, 2021; and said staff recommends approval with the conditions listed. PB Member Halflants stated the need to find a way that every project does not: require Planning Board approval. Senior Planner Dobbs discussed the criteria for major versus minor revisions to approved site plans. Discussion ensued. 3:01:00 P.M. Affected. Persons: Ms. Pearlee Frieberg appeared and stated she is a year-round resident; does not object to the expansion; stated Alderman Street that abuts the site has a lot of congestion from parked Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 8 of13 vehicles; said Alderman Street needs to be opened back up as a public street noting the street provides access to Payne Park; and suggested Alderman Street should connect to the Legacy Trail. PB Vice Chair Salem questioned if Ms. Freiberg was certain it was the applicants that are causing the congestion. Ms. Freiberg stated she was certain but could not prove it and noted the area has been cleaned up significantly since the filing of this development application. PB Member Halflants stated he agreed that Alderman Street should be connected to School Avenue. 3:09:14 P.M. Citizen Input: There was no citizen input. 3:09:20 P.M. Affected. Person Rebuttal: There was no Affected Person rebuttal. Staff Rebuttal: Senior Planner Dobbs appeared and stated the city would send staff to investigate the cause of the congestion on Alderman Street; and stated the intention is to connect Alderman Street to the Legacy Trail in the future. Applicant Rebuttal: Mr. Freedman and Mr. Buchanan appeared. Mr. Buchanan stated the applicants have been working with the City to install a bicycle area as part of the Legacy Trail in the area of Payne Park that abuts their property; stated they had entered into an agreement with the adjacent church for parking in order to address the congestion; and noted an off-site receiving center had been constructed to minimize congestion at the site. PB Vice Chair Salem asked if the applicants were willing to investigate the cause of the congestion on Alderman Street. Mr. Buchanan noted the congestion has decreased since they partnered with the church for parking. PB Chair Ohlrich questioned if the applicants were making a commitment to ensure vehicles associated with their facility would not park on Alderman Street once the Legacy Trail is in place. Mr. Buchanan stated that was correct; and noted they have been working with the City on the issue. 3:14:04 P.M. PB Chair Ohlrich closed the public hearing. PB Member Blumetti made a motion to find Site Plan 21-SP-09 consistent with Section IV-506 of the Zoning Code and approve the Site Plan subject to the recommended conditions. PB Vice Chair Salem seconded the motion. PB Member Blumetti stated the project meets the Standards for Review. The motion passed 5-0. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 9 of 13 3. SIX 88 Condominium (688 Golden Gate Point):Site Plan Application No. 21-SP-13 is a request for Site Plan approval to construct a 10-unit residential condominium, 9 stories or 90 feet in height, and 24 parking spaces located on property with a street address of 688 Golden Gate Point. Access to the site is proposed from Golden Gate Point. The Future Land Use classification is Multiple Family (Medium Density), and the parcel is zoned Residential Multiple Family 5 (RMF-5). (Amy Pintus, Development Review Planner) 3:15:01 P.M. Attorney Connolly called upon Ms. Joan Lovell, who had applied for Affected Person status. Ms. Lovell was present. Attorney Connolly stated Ms. Lovell is appearing as a representative of the Golden Gate Point Association (GGPA), noting the proper documentation has been provided; and recommended a time limit of 15 minutes since she is representing the GGPA. The PB agreed by consensus. Secretary McAndrew pointed out a revised motion and Supplemental Exhibit has been provided at today's meeting; and said the information was a result of additional coordination between the Applicant and the GGPA. 3:16:36 P.M. PB Chair Ohlrich opened the public hearing. Applicant Presentation: Mr. Joel Freedman, Agent; and Mr. Mark Sultana, Architect, appeared. Mr. Freedman stated Ms. Bobbi Claybrooke, Engineer for the project; and Mr. Phil Smith, Landscape Architect for the project were present as well. Mr. Freedman pointed out the size and zoning of the parcel; stated the request is for a 10-unit condominium; and stated all Zoning Code requirements have been met. Mr. Sultana discussed the proposed Site Plan stating all Zoning Code requirements have been met; no variances or adjustments have been requested; discussed the proposed unit sizes and amenities; stated traffic circulation is internal to Golden Gate Point and the parking is internal to the site; and discussed the overall design of the site. Mr. Freeman stated the Supplemental Exhibit that was provided at today's meeting was created based on discussions with the GGPA, noting the proposed walkway to the entry drive was eliminated. Mr. Smith noted that in addition to the elimination of that proposed walkway, a proposed concrete wall was replaced with an ornamental fence; and pointed out the proposed vegetation mirrors the vegetation on the opposite side of the main entrance to Golden Gate Point. PB Member Clermont questioned how the stormwater runoff would be managed and if the pavers were pervious or impervious. Ms. Claybrooke discussed the stormwater treatment system, noting direct runoff to the bay is prohibited; and stated the pavers would be pervious. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 10 of 13 PB. Member Blumetti questioned how the garages would be screened from Gulfstream Avenue. Mr. Sultana stated there would be a six-foot high landscaped wall with an additional landscape buffer along Gulfstream Avenue; and pointed out the garages are set back from the street. Mr. Smith pointed out the vegetation will get taller than the wall. PB Member Halflants questioned how the mechanical equipment would be screened. Mr. Sultana stated the wall and landscaping would screen the mechanical equipment as well. Discussion ensued. PB Chair Ohlrich stated she applauds the coordination between the Applicants and GGPA. 3:27:13 P.M. Staff Presentation: Amy Pintus, Development Review Planner, appeared and discussed the size, zoning, and Future Land Use classification of the site; noted the surrounding zoning and land uses; stated the project meets the RMF-5 standards; pointed out the proposed height and density; stated the request is compatible with the surrounding area; discussed access; stated the proposed parking exceeds the required; discussed refuse and recycling; said the landscape requirements had been met and mitigation requirements have been exceeded; and stated a voluntary Community Workshop had been held. PB Member Halflants questioned if there is a process where an applicant can ask for adjustments to setbacks, etc. prior to designing a project. Secretary McAndrew stated adjustments can only be made in the downtown zone districts. Discussion ensued. 3:33:22 P.M. Affected Persons: Ms. Joan Lovell, representing GGPA, appeared and stated she is President of the GGPA; discussed the GGPA noting the special taxing district for streetscape design and maintenance; stated the GGPA's concerns regarding development in general relate to stormwater runoff, parking, and the streetscape; said there is a severe parking issue on Golden Gate Point; discussed the history of the streetscape and maintenance; stated the Applicants and GGPA representatives had agreed to revisions to the original streetscape design concept to better coordinate with the existing streetscape; pointed out the location for trash pickup had been moved per the GGPA's request; and requested the Supplemental Exhibit be included as part of the approval. PB Member Blumetti questioned if the Applicants had met all of the GGPA's requests. Ms. Lovell stated that was correct. Discussion ensued regarding trash staging areas on Golden Gate Point and symmetry of landscaping. PB Member Clermont questioned if the Planning Board could incorporate the agreement between the Applicants and the GGPA in the motion for approval. Discussion ensued. Attorney Connolly will address as part of staff rebuttal. PB Chair Ohlrich congratulated the Applicants and GGPA for working together. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 11 of13 Affected Person Rebuttal: Ms. Lovell stated she had no rebuttal as Iong as it was understood the trash pickup area would be relocated; and stated she had received written confirmation from the City Public Works Department that there would be no trash pickup on the landscape islands. 3:36:15 P.M. Staff Rebuttal: Development Review Planner Pintus noted staff had not received the information from the Public Works Department. Attorney Connolly discussed the proposed revisions to the motion stating the date of the Supplemental Exhibit is December 10, 2021, which is later than the date of November 16, 2021, that was: identified in the original motion. PB Member Halflants questioned what the timeframe was between the date the application was submitted and today's date. Attorney Connolly stated the application was filed on July 19, 2021. Applicant Rebuttal: Mr. Freedman appeared and stated he has had discussions with all parties involved and said everyone is in agreement with the Supplemental Exhibit. PB Member Halflants questioned why there were no balconies facing John Ringling Boulevard. Mr. Sultana stated the balconies are inset into the building; and pointed out balconies cannot encroach into the front setback. 3:51:09 P.M. PB Chair Ohlrich closed the public hearing. PB Member Clermont made a motion to find Site Plan 21-SP-13 consistent with the Tree Protection Ordinance and Section N-506 of the Zoning Code and approve the Site Plan subject to the conditions. Discussion ensued. PBI Member Clermont amended his motion to include the December 10, 2021, landscaping exhibit. PB Member Blumetti seconded the motion. PB Member Halflants stated the Applicants had met all the limitations of the site resulting in an unfortunate site plan; said applicants should have an ability to ask for variances, adjustments, etc.; stated there should be a process that allows for discussion on certain issues before designed full Site Plans; and said balconies should be permitted to encroach into the front setback. PB Member Clermont stated the proposal meets all requirements, and said he appreciated the Applicants working with the neighbors. PB Member Blumetti stated he has concerns with garages facing a major roadway; noted the Applicants have met all requirements; stated he hoped the proposed landscaping would help with the screening of the garages; and stated he agreed with PB Member Halflants regarding balconies in the front setback. The motion passed 5-0. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 12 of 13 4. Sarasota Memorial Hospital (1705 and 1717 South Osprey Avenue) To be Continued to 1/12/22): Rezone Without a Site Plan Application No. 21-REN-06 is a request for Rezone Without Site Plan approval for parcels with street addresses of 1705 and 1717 South Osprey Avenue from the Office Professional Business (OPB) zone district to the Sarasota Memorial Hospital (SMH) zone district. The Future Land Use classification is Metropolitan Regional Site 8-SMH for all properties. (Amy Pintus, Development Review Planner) This item was addressed under Changes to the Order of the Day. 3:59:03 P.M. V. CITIZEN's INPUT NOTICE TO THE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5-minute time limit.) There was no citizen input. 3:59:12 P.M. VI. APPROVAL OF MINUTES 1. November 10, 2021 PB Chair Ohlrich stated she had submitted some changes prior to the meeting for clarity that have been incorporated into the minutes provided for approval. The PB members approved the minutes as presented by consensus. 3:59:48 P.M. VII. PRESENTATION OF TOPICS BY STAFF Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. Secretary McAndrew reviewed the list of items anticipated to be on the January 12, 2022, meeting agenda; stated he had discussed with Vice Chair Salem the item relating to the affordable housing unit mix; and deferred to PB Vice Chair Salem. 4:01:39 P.M. VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future. action will be placed on the next available agenda for discussion. PB Vice Chair Salem stated he had discussion with City staff regarding the advancement of affordable housing who are already addressing some of his concerns; and stated he would revisit the issue once the City's proposed zoning text amendments are finalized. PB Member Halflants requested staff consider allowing balconies in front yard setbacks and discussed his rationale for the request. Discussion ensued. Secretary McAndrew stated he would follow up on the request. Revised Minutes of the Regular Planning Board Meeting December 14, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 13 of13 PB Chair Ohlrich stated she had noticed in the public access email discussions regarding zoning designations for parklands; said she had discussed the issue with Secretary McAndrew; and requested a listing of all parks that includes the associated zoning and Future Land Use classification. Secretary McAndrew stated he had researched the issue and found it is more complicated than that; and said the Planning Department staff's S current initiatives are a priority. Discussion ensued. Secretary McAndrew noted putting together an inventory would not be time intensive however the data contained in the inventory would not be enough to determine if there is any merit in pursuing the initiative. PB Member Blumetti questioned what the desired outcome was. PB Chair Ohlrich stated that was unknown at this time. Discussion ensued regarding the City's online GIS database. General Manager Chapdelain, representing the Planning Department, stated putting together an inventory would not be time intensive and the Planning Department staff could provide that. 4:12:35 P.M. IX. ELECTION OF OFFICERS PB Chair Ohlrich thanked the other PB members, applicants and staff for their efforts; passed the gavel to PB Vice Chair Salem; and nominated PB Vice Chair Salem for Chair for 2022. PB Member Blumetti seconded the motion. The nomination was confirmed by consensus. PB Chair Salem requested nominations for Vice Chair. PB Member Ohlrich nominated PB Member Clermont for Vice Chair for 2022. PB Member Blumetti seconded the motion. The nomination was confirmed by consensus. X. ADJOURNMENT The meeting adjourned at 4:17 P.M. n Nlu Kevirf McAndrew Terrill Salem, Chair Development Services Department Planning Board/Local Planning Agency [Secretary to the Board]