BOOK 52 Page 23579 07/18/02 1:30 P.M. MINUTES OF THE SPECIAL SARASOTA CITY COMMISSION MEETING OF JULY 18, 2002, IMMEDIATELY FOLLOWING THE 1:30 P.M. WORKSHOP PRESENT: Mayor Carolyn J. Mason, Vice Mayor Lou Ann R. Palmer, Commissioners Richard F. Martin, Mary J. Quillin, and Mary Anne Servian, City Manager Michael A. McNees, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Mayor Mason The meeting was called to order in accordance with Article III, Section 9(b) of the City of Sarasota Charter at 4:58 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: DISTINGUISHED BUDGET PRESENTATION AWARD CD 4:58 through 5:03 Gibson Mitchell, Director of Finance, came before the Commission; requested that Christopher Lyons, Deputy Director of Finance, join him and the Commission at the Commission table; stated that notification was received in May 2002 awarding the City with the fiscal year (FY) 2001/2002 Distinguished Budget Presentation Award for the 12th consecutive year; that the Distinguished Budget Presentation Award Plaque has been received; and presented the plaque to Christopher Lyons in recognition of his efforts in coordinating and compiling the City's FY 2001/02 budget. Mr. Lyons stated that assistance in preparing the City's budget is received from all City Departments; that Finance Staff is vital to the preparation of the budget; that budget preparation is not Staff's only responsibility, that sufficient time is not available to plan and complete the budget; therefore, additional hours are worked; and recognized the following individuals for contributions in preparation of the budget: Jean Berkley, Administrative Assistant, who performs the many administrative activities associated with the budget. William Dugan, Financial Management Analyst, who is responsible for extensive work in the performance measurement area of the budget. Dolores Gamble, Accounting Supervisor, who provides assistance relating to accounting issues. Mark Hostetler, Manager, Cash Investment, who provides assistance in compiling the budget. Gary Laubacker, Manager, Financial Management Analyst, who performs extensive revenue analysis particularly relating to the telecommunications tax. Lisa Shay, Financial Accounting Specialist, Accounting Department, who provides assistance relating to accounting issues. Michelle Valentich, Financial Management Analyst, Accounting Department, who provides analytical and accounting assistance. Mr. Lyons stated that the recognition is appreciated. 2. APPROVAL RE: PRELIMINARY MILLAGE LEVY FOR FISCAL YEAR (FY) 2002/03 = APPROVED (AGENDA ITEM I) CD 5:03 through 5:07 Gibson Mitchell, Director of Finance, came before the Commission and stated that Commission approval is sought to authorize the City Manager to sign the Certification of Taxable Value for the Property Appraiser and the Tax Collector establishing the operating millage at 2.6917 mills for fiscal year (FY) 2002/03, which represents a 0.1991 increase from the current FY 2001/02 operating millage of 2.4926; that the certification also establishes the debt service millage at 0.5455 mills, which is a 19.63 percent decrease from the current FY 2001/02 debt service millage of 0.6787; that the total millage for the FY 2002/03 is 3.2372 mills, which is a 2.08 percent increase from the current FY 2001/02 millage of 3.1713 mills and compares as follows: Actual Proposed FY 2001/02 FY 2002/03 Operating Millage 2.4926 mills 2.6917 mills Debt Service 0.6787 mills 0.5455 mills Total 3.1713 mills 3.2372 mills BOOK 52 Page 23580 07/18/02 1:30 P.M. BOOK 52 Page 23581 07/18/02 1:30 P.M. Mr. Mitchell distributed and referred to a worksheet indicating the computation of the rolled-back rate for the operating millage for FY 2002/03 as required by the Truth in Millage (TRIM) Act and stated that the TRIM Act requires the proposed operating millage rate for ad valorem taxes be measured in terms of the rolled-back rate which is the millage rate necessary to yield the same ad valorem tax revenue as generated for the current FY 2001/02; that the rolled-back rate is 2.2404 mills; that the certified taxable value of the City is $4,897,460,398; that the proposed operating millage rate of 2.6917 is a 20.14 percent increase from the rolled-back rate of 2.2404 as indicated on the computation of the rolled-back rate worksheet; that authorization is requested for the City Manager to sign the Certification of Taxable Value for the Property Appraiser and the Tax Collector. On motion of Commissioner Servian and second of Commissioner Martin, it was moved to approve the operating millage at 2.6917 mills and the debt service millage at 0.5455 mills for a total millage of 3.2372 mills for FY 2002/03 as recommended by the Administration and to authorize the City Manager to sign the Certification of Taxable Value for the Property Appraiser and the Tax Collector. Motion carried unanimously (5 to 0): Martin, yesi Palmer, yes; Quillin, yes; Servian, yes; Mason, yes. 3. REQUEST RE: REFER TO THE CITY ATTORNEY TO DRAFT A ONE-YEAR LICENSE AGREEMENT BETWEEN THE CITY AND ARTIST RICHARD SHAFFETT FOR THE USE OF ORIGINAL ARTWORK BY THE CELEBRATE SARASOTA COMMITTEE FOR THE CITY'S 100TH YEAR ANNIVERSARY CELEBRATION - APPROVED (AGENDA ITEM II) CD 5:07 through 5:09 Commissioner Quillin stated that the Commission's agreement is requested for the City Attorney to draft a one-year license agreement between the City and Artist Richard Shaffett for the use of original artwork by the Celebrate Sarasota Committee for the City's 100th Year Anniversary Celebration. On motion of Commissioner Servian and second of Commissioner Quillin, it was moved to refer to the City Attorney the drafting of a one-year license agreement between the City and Artist Richard Shaffett for the use of original artwork by the Celebrate Sarasota Committee for the City's 100th Year Anniversary Celebration. Vice Mayor Palmer stated that no personal objections to Mr. Shaffett or his artwork are raised; that personal concerns relating to the process for the use of original artwork between the City and Mr. Shaffett were previously raised at the July 15, 2002, Regular Commission Meeting; therefore, the motion is not supported. Mayor Mason called for a vote on the motion. Motion carried (4 to 1) : Martin, yes; Palmer, No; Quillin, Yes; Servian, yes; Mason, yes. 4. CITIZENS - INPUT CONCERNING CITY TOPICS (AGENDA ITEM III) CD 5:09 through 5:09 There was no one signed up to speak. 5. OTHER MATTERS (AGENDA ITEM IV) CD 5:10 through 5:11 MAYOR MASON: A. stated that her understanding is three Commissioners will be attending the upcoming Sixth Annual Florida Neighborhoods Conference 2002 in Tampa, Florida; therefore, personal attendance will not be necessary. Commissioner Quillin stated that more communication concerning Commissioner attendance at conferences could provide the possibility of utilizing budgeted funds for further education and attendance at additional conferences. Mayor Mason stated that the attendance of three Commissioners at the Sixth Annual Florida Neighborhoods Conference 2002 is sufficient; that her personal choice is to attend the leadership training program sponsored by the National League of Cities rather than the neighborhood conference. BOOK 52 Page 23582 07/18/02 1:30 P.M. BOOK 52 Page 23583 07/18/02 1:30 P.M. 6. ADJOURN (AGENDA ITEM V) CD 5:11 There being no further business, Mayor Mason adjourned the Special meeting of July 18, 2002, at 5:11 p.m. 6 abhet L CAROLYN J. MASON, MAYOR ATTEST: Aobens * BILLY, E. ROBINSON, CITY AUDITOR AND CLERK