MINUTES OF THE SPECIAL JOINT MEETING OF THE SARASOTA CITY COMMISSION AND THE SARASOTA BOARD OF COUNTY COMMISSIONERS OF DECEMBER 13, 2006 PRESENT: Sarasota City Commission: Mayor Fredd "Glossie" Atkins, Vice Mayor Danny Bilyeu, Commissioners Lou Ann R. Palmer, Mary Anne Servian, and Ken Shelin, City Attorney Robert M. Fournier, City Manager Michael A. McNees, and City Auditor and Clerk Billy E. Robinson Sarasota Board of County Commissioners: Chair Nora Patterson, presiding, Vice Chair Shannon Staub, Commissioners Joseph A. Barbetta, Paul H. Mercier, and Jon Thaxton, County Administrator James Ley, and County Attorney Stephen DeMarsh. ABSENT: None The meeting was called to order by Chair Patterson at 12:34 p.m. NVOCATIONPLEDGE OF ALLEGIANCE: City Auditor and Clerk Robinson (FTR 12:34) Chair Patterson stated that the meeting is to hear a report from the Sports Facilities Task Force and take any necessary action; that the Sports Facilities Task Force is comprised of City and County Staff, City Commissioner Palmer, and County Commissioner Staub. (FTR 12:35) Mayor Atkins welcomed all City and County Commissioners in attendance. (FTR 12:36) Chair Patterson recognized Elmer Berkel, former City Mayor, and David Mills, former County Commissioner, present in the Chambers. (FTR 12:38) City Commissioner Palmer stated that the process began four years ago; that decisions concerning the proposed new City of Sarasota Sports Complex will be made. (FTR 12:36) Vice Chair Staub stated that the process presented many paths as the desire is:to explore every opportunity and alternative available; that the Memorandum of Understanding (MOU) will be Interloçal, Agreement which will be, prepared by the Mannger, the County followed..PY: an, City. Adminlstrator, Deputy'county Administrators David Bullock and-Susan- Goptt,s Sarasata Countw, (FTR 12:38) 1. REPORT RE: SPORTS FACILITIES TASK FORCE REPORT (AGENDA ITEM I) AND CONSIDERATION RE: MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF SARASOTA SETTING FORTH A GENERAL STATEMENT OF AGREEMENT FOR THE ASSOCIATED SPORTS FACILITIES (AGENDA ITEM II) Sports Facilities Manager Patrick Calhoon came before the Commission and gave the Staff presentation concerning the proposed new City of Sarasota Sports Complex and indicated the contributions from the Cincinnati Reds, the City, and the County and the benefits to the community and stated that the Office of Tourism, Trade, and Economic Development (OTTED) may make a decision concerning a City-requested grant of $15 million for 30 years for the project based upon the favorable recommendation of the Florida Sports Foundation as of January 1, 2007; that the stages of working with the Cincinnati Reds (the Reds) to finalize the 30-year commitment will be brought to the City Commission on December 21, 2006, for approval; that the financial plan was established in the Tourist Development Tax Ordinance; that a Business Task Force is working with Book 59 Page 30402 12/13/06 12:30 P.M. Book 59 Page 30403 12/13/06 12:30 P.M. Staff to assure a successful project and to assist with the private development portion of the project. (FTR 12:46) Vice Chair Staub stated that following many discussions, the decision is to relocate the Sarasota Ringling Redskins which is interested in facility expansion and is willing to relocate if the new site will provide an opportunity to grow. City Commissioner Palmer stated that the City has commitment to construct affordable housing units; that a site located at Beneva and Fruitville Roads is being considered for affordable housing as part of the project. (FTR 12:51) Sheila Roberson, Policy and Project Manager, Sarasota County, came before the Commission and stated that a meeting will be held January 11, 2007, to receive public input concerning the relocation of the Paw Park at 17th Street. (FTR 12:56) Jeff Seward, Fiscal Planning General Manager, Sarasota County, came before the Commission and indicated the stipulations which must be met by the City, the Cincinnati Reds, the State, and the County prior to May 1, 2007, to receive the dediçation of the 0.50 of the County's portion of the Local Option Sales Tax (L.O.S.T.) extension; that the key component is the execution of an Interlocal Agreement between the City and the County which will detail all responsibilities and obligations of the parties concerning the construction, maintenance, and operations of the new stadium; that the Interlocal Agreement for the County must be approved by the affirmative vote of the majority plus an additional member of the Board of County Commissioners. (FTR 12:55) Sports Facilities Manager Calhoon stated that the greenspace parking lot will be used in the same manner as the existing overflow parking lot. (FTR 1:01) Vice Chair Staub referred to the Memorandum of Understanding (MOU) included in the Agenda backup material and stated that the following modifications should be made to the MOU as presented: remove the reference to the amount of $700,000 per year in private sector investments and change the date for development of an Interlocal Agreement based on the MOU from May 1, 2007, to May 31, 2007. (FTR 1:12) A motion was made by County Commissioner Mercier, seconded by County Commissioner Barbetta, and carried by a 5-0 vote to approve the Memorandum of Understanding as modified. (FTR 1:14) Chair Patterson passed the gavel to Mayor Atkins. (FTR 1:25) A motion was made by City Commissioner Shelin, seconded by City Commissioner Servian, and carried by a 5-0 vote to approve the Memorandum of Understanding as modified. (FTR 1:25) 2. ADJOURN (AGENDA ITEM IV) Mayo,adoumed the Special meeting of December 13, 2006, at 1:41 p.m. FREDD "GLOSSIÉ" ATKINS, MAYOR a lo e tol BILLYE: ROBINSON, CITY AUDITOR AND CLERK