BOOK 47 Page 19721 07/05/00 6:00 P.M. MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JULY 5, 2000, AT 6:00 P.M. PRESENT: Mayor Gene M. Pillot, Vice Mayor Albert F. Hogle, Commissioners Mollie C. Cardamone, Carolyn J. Mason and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Mayor Pillot The meeting was called to order in accordance with Article III, Section, 9(a) of the Charter of the City of Sarasota at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: : MAYOR'S CITATION WELCOMING RUDY J. VAZMINA TO THE CITY OF SARASOTA AS THE NEW EXECUTIVE DIRECTOR OF THE SARASOTA HOUSING AUTHORITY #1 (0000) through (0235) Mayor Pillot requested that the Commissioners, City Manager Sollenberger, and Rudy Vazmina, Executive Director, Sarasota Housing Authority (SHA), join him before the Commission table. Mayor Pillot stated that the City is honored to welcome Mr. Vazmina, who recently assumed the position of Executive Director of the SHA; read the Mayor's Citation in its entirety; and presented Mr. Vazmina with a signed Mayor's Citation embossed with the City Seal. Mr. Vazmina stated that the Mayor's Citation and the City's welcome are appreciated; that the citizens and City officials have been warm and welcoming during every visit to the Cityi that serving SHA, the City, and the County will be an honor and a pleasure. Vice Mayor Hogle stated that the City welcomes Mr. Vazmina. Commissioner Quillin stated that the City should focus on enhancing the quality of life for all citizens; that Mr. Vazmina's input is welcome on quality-of-life and other issues. Commissioner Cardamone stated that the City considers the residents of SHA properties as City citizens; that the SHA has been actively supported by the City and the Commission; that the Commission desires to meet with Mr. Vazmina and the SHA Board as soon as possible to discuss the current housing situation. City Manager Sollenberger stated that Mr. Vazmina is welcomed; that Staff looks forward to meeting with Mr. Vazmina and discussing new housing concepts and plans; that Staff will cooperate with Mr. Vazmina to achieve mutual purposes. The Commission recessed at 6:10 p.m. into a Special meeting of the Community Redevelopment Agency (CRA) and reconvened at 6:12 p.m. 2. CHANGES TO THE ORDERS OF THE DAY = APPROVED #1 (0235) through (0265) City Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Remove Consent Agenda No. 1, Item No. III A-9, Approval Re: O'Leary's Coastal Rentals for the Lease and Concession Agreement, per the request of Public Works Director Hallisey. B. Add New Business, Item No. VII-3, Report Re: Update US 41 Detour and Construction Schedule, per the request of Public Works Director Hallisey. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to approve the Changes to the Orders of the Day. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 3. APPROVAL RE: MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JUNE 19, 2000 APPROVED (AGENDA ITEM I) #1 (0265) through (0270) Mayor Pillot asked if the Commission had any changes to the minutes? Mayor Pillot stated that hearing no changes, the minutes of the June 19, 2000, Regular Commission meeting are approved by unanimous consent. BOOK 47 Page 19722 07/05/00 6:00 P.M. BOOK 47 Page 19723 07/05/00 6:00 P.M. 4. BOARD ACTIONS RE: : HISTORIC PRESERVATION BOARD'S REGULAR MEETING OF MAY 9, 2000 SET HISTORIC DESIGNATION APPLICATION NOS. 00-HD-02, 00-HD-03, AND 00-HD-05 FOR PUBLIC HEARING; RECEIVED REPORT (AGENDA ITEM II) #1 (0270) through (0360) Christopher Wenzel, Chairman of the Historic Preservation Board, and Jane Robinson, Director of Planning and Development, came before the Commission. Mr. Wenzel presented the following items from the May 9, 2000, Regular meeting of the Historic Preservation Board: A. Application No. 00-HD-02 Re: The Southwick/Harmon House 1830 Lincoln Drive Mr. Wenzel stated that Staff from the Sarasota County Department of Historical Resources determined that the structure located at 1830 Lincoln Drive called the Southwick/Harmon House exemplifies the broad cultural and economic history of the City by representing the style of home built at the time of the City's land boom in the 1920s; that the stucco exterior, irregular plan and barrel-tile roof embody the distinctive characteristics of the Mediterranean Revival Style of architecture; that the Historic Preservation Board unanimously recommends historic designation of the structure known as the Southwick/Harmon House, which meets the following criteria listed under Section IV-806(A) of the Zoning Code (1998): 1. Exemplifies or reflects the broad cultural, political, economic or social history of the City of Sarasota, Sarasota County, the State of Florida, or the United States of America; and 4. Embodies the distinctive visible characteristics of an architectural style or period, or a method of construction. B. Application No. 00-HD-03 Re: The Kennedy/Barth House and Garage 1826 Clematis Street Mr. Wenzel stated that Staff from the Sarasota County Department of Historical Resources determined that the structures located at 1826 Clematis Street called the Kennedy/Barth House and Garage exemplify the broad cultural and economic history of the City of Sarasota by representing a typical bungalow from the City's land boom in the 1920s; that the stucco exterior, raised parapet roof and arched entry embody the distinctive visible characteristics of the Mediterranean Revival Style of architecture; that the Historic Preservation Board unanimously recommends historic designation of the structures known as the Kennedy/Barth House and Garage, which meet the following criteria listed under Section IV-806(A) of the Zoning Code (1998): 1. Exemplifies or reflects the broad cultural, political, economic or social history of the City of Sarasota, Sarasota County, the State of Florida, or the United States of America; and 4. Embodies the distinctive visible characteristics of an architectural style or period, or a method of construction. C. Application No. 00-HD-05 Re: The Etowah-Hagan/Jackson House, Boathouse and Privacy Wall 4511 Bayshore Road Mr. Wenzel stated that Staff from the Sarasota County Department of Historical Resources determined that the structures located at 4511 Bayshore Road known as the Etowah-Hagan/Jackson House, Boathouse, and Privacy Wall exemplify the broad cultural and economic history of the City by representation of a Mediterranean Revival Style home with associated outbuildings and landscape features; that the stucco exterior, raised parapet roof, and irregular plan embody the distinctive visible characteristics of the Mediterranean Revival Style architecture; that the Historic Preservation Board unanimously recommends historic designation of the structures known as the Etowah- Hagan/Jackson House, Boathouse, and Privacy Wall which meet the following criteria listed under Section IV-806(A) of the Zoning Code (1998): 1. Exemplifies or reflects the broad cultural, political, economic or social history of the City of Sarasota, Sarasota County, the State of Florida, or the United States of America; and BOOK 47 Page 19724 07/05/00 6:00 P.M. BOOK 47 Page 19725 07/05/00 6:00 P.M. 4. Embodies the distinctive visible characteristics of an architectural style or period, or a method of construction. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to set Historic Designation Application Nos. 00-HD-02, 00-HD-03, and 00-HD-05 for public hearing. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. D. Downtown Sarasota: Master Plan for Tomorrow (May 1986) (CRA Master Plan) Update Mr. Wenzel stated that the Historic Preservation Board recommends the City include the Laurel Park Neighborhood in the Downtown Sarasota: Master Plan for Tomorrow (May 1986) (CRA Master Plan) Update; that the Planning Board/Local Planning Agency (PBLP) already recommended the inclusion of the Laurel Park Neighborhood in the CRA Master Plan Update; that the Commission previously took action on the recommendation but did not include the Laurel Park Neighborhood in the CRA Master Plan Update. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to receive the report of the May 9, 2000, Regular meeting of the Historic Preservation Board. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yesi Pillot, yes. 5. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2,3,4,5,6 7, 8, 10, AND 11 = APPROVED (AGENDA ITEM III-A) #1 (0360) through (0755) Commissioner Quillin requested that Item Nos. 3, 4 and 11 be removed for discussion. 1. Approval Re: Set for public hearing proposed Ordinance No. 00-4244, to amend the City of Sarasota Code Enforcement lien provisions to permit recovery by foreclosure or by suit for money judgment; etc. 2. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute the contract between the City of Sarasota and APAC Florida, (Bid No. 00-19H) in the amount of $267,939, for completion of Bradenton Road milling, resurfacing, and bicycle lanes 5. Approval Re: Authorize the Mayor and City Auditor and Clerk to reject the contract between the City of Sarasota and Duncan Seawall Dock and Boatlift, Inc., (Bid No. 00-27H) in the amount of $70,000 for the construction of artificial reefs 6. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the contract between the City of Sarasota and Clark Advertising and Public Relations (RFP No. 00-44H) for public relations consulting services relative to the Citizen Action Plan - 2000 7. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Annual Funding Agreement in the amount of $50,000 between the City of Sarasota and Sarasota County supporting the National Estuary Program activities for FY 2000 8. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Municipal Services and Pre- Annexation Agreement between the City of Sarasota and Christopher Berliner for sanitary sewer services for a site located at 3909 Camino Real 10. Approval Re: Agreement with the Downtown Assoclation for City grant funding On motion of Commissioner Cardamone and second of Commissioner Mason, it was moved to approve Consent Agenda 1, Item Nos. 1, 2, 5, 6, 7, 8, and 10. Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 3. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute the contract between the City of Sarasota and Tampa Contracting Services, Inc., (Bid No. 00-47H) in the amount of $27,208.03 for the fountain renovation/repair for W.T. Robarts Memorial Park 4. Approval Re: Award of contract and authorize the Mayor and City Auditor and Clerk to execute the contract between the City of Sarasota and McLeod Land Services, Inc., (Bid No. 00-49H) in the amount of $13,200 for the concrete walks and curb renovations for the W.T. Robarts Memorial Park BOOK 47 Page 19726 07/05/00 6:00 P.M. BOOK 47 Page 19727 07/05/00 6:00 P.M. Commissioner Quillin stated that the original plans for the area included the construction of a movie theater and the relocation of the W.T. Robarts Memorial Park to an alternate site; that the developer promised to provide for the changes and upgrades to the park; that the park was inappropriately surveyed; that part of the park is missing; that a driveway crosses a portion of the property originally designated for the park; that the City received a grant from the William G. Selby and Marie Selby Foundation (the Selby Foundation) for a portion of the renovations to the park; that the developer should fund the restoration of the park; that an explanation for the missing City property should be sought; that the Keep Sarasota Beautiful Adoption Program adopted the park prior to the proposed relocation and restoration project and promises to continue maintenance of the park; that the condition of the park sidewalks are a concern; that the City spent over $800,000 to renovate Links Park; that the City should not be required to spend significant additional funds in the area; that the developer should exert further efforts to participate in restoration. City Manager Sollenberger stated that W.T. Robarts Memorial Park is not the responsibility of the developer except in the relocation of an oak tree, which was done at the developer's expense; that the Commission approved a $50,000 budget for the restoration of the park; that the approved budget included a $25,000 grant from the Selby Foundation; that the City agreed to fund the remaining $25,000 for the project; that the restoration of the park has been included in the Capital Improvement Program (CIP) for fiscal years (FY) 1998/99 and 1999/2000. Commissioner Quillin asked the reason restoration of the sidewalks and curbs are not included in the restoration of W.T. Robarts Memorial Park? William Hallisey, Director of Public Works, came before the Commission and stated that the developer is responsible for portions of the sidewalk and curb surrounding the perimeter and leading up to W.T. Robarts Memorial Park; that other sidewalks and curbs are located in the park and surround the fountain feature; that a complicated land swap associated with the development took place several years ago; that the park was not part of the negotiations of the land transaction; that the City did not require the developer to improve the sidewalks and curbs in the park. Commissioner Quillin stated that the developer of the movie theater accepted responsibility for funding relocation and restoration of W.T. Robarts Memorial Park; that the developer received permission from the Robarts family to relocate the park; that the City should not be required to pay for renovations to the park; that a planter and artwork should be installed at the park in place of renovating the fountain. City Attorney Taylor stated that the current project represents the culmination of a competitive bidding process; that the City solicited responses based upon apparent authority to do so; that rejection of the successful bid is not recommended. Commissioner Quillin stated that the funding sources for the restoration of W.T. Robarts Memorial Park should be reexamined; that reception of a grant from the Selby Foundation is pleasing; however, funding was established as part of a partnership with the developer; that additional funding should be requested from the developer. Commissioner Cardamone stated that the Native Plant Society has maintained the park and will continue maintenance following the completion of the restoration project if the City chooses to plant the restored park with native flora; that an historic marker designating the founding of golf in the City is missing from W.T. Robarts Memorial Park; that an effort should be made to locate the historic marker. : Mr. Hallisey stated that Staff and the architect are in contact with the Native Plant Society, which agreed to maintain the park. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to approve Consent Agenda 1, Item Nos. 3 and 4. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yesi Mason, yes; Quillin, yes; Pillot, yes. 11. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute documents for the sale of City-owned property located at 380 Patton Street, Laurel, Florida, in the amount of $28,284.80 to the Laurel Civic Association for the development of an affordable housing unit BOOK 47 Page 19728 07/05/00 6:00 P.M. BOOK 47 Page 19729 07/05/00 6:00 P.M. Commissioner Quillin asked the circumstances surrounding the City's possession of property in Laurel, Florida? Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that the Office of Housing and Community Development is a joint agency which administers State Housing Initiatives Partnership (SHIP) and HOME Partnership Investment Act (HOME) programs for the City and the County; that the mortgages for any rehabilitation loans made in the City or the County are held by the Cityi that the owner of the property defaulted on the mortgage; that heirs of the owner did not desire to take ownership of or move to the property; that the City Attorney's Office cleared the title of the property at the heir's request; that the property is held by the City and is available for disposal; that the agreement allows the City to recapture all legal expenses, rehabilitation costs, and expenses associated with the mortgage for the property. Commissioner Quillin asked if the City became the owner as a result of City administration of community housing programs, regardless of the use of City or County funds to purchase the property? Mr. Hadsell stated yes. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to approve Consent Agenda 1, Item No. 11. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yesi Mason, yes; Quillin, yes; Pillot, yes. 6. CONSENT AGENDA NO. 2: ITEM 1 (RESOLUTION NO. O0R-1282) - ADOPTED; ; ITEM 2 (ORDINANCE NO. 00-4239) = ADOPTED (AGENDA ITEM III-B) #1 (0755) through (0850) 1. Adoption Re: Proposed Resolution No. O0R-1282, a resolution appropriating $41,608.14 from the unappropriated fund balance of the 1989 Bonded LOST Fund to fund expenses paid by Jack Graham, Inc., for Attorney Lewis and Environmental Affairs Consultants relating to the City's obligation to pursue the right to lease Jack Graham, Inc., the bay bottom identified as the Marina Operations Area (Title Only) 2. Adoption Re: Proposed Ordinance No. 00-4239, an ordinance to rezone t 1.30 acres generally located south of 17th Street, north of 12th Street, and bounded on the west by Euclid Avenue and on the east by Stringfield Avenue with a street address of 1531 Stringfield Avenue from the Multiple-Family Residential-1 (RMF-1) to the Industrial, Light Warehousing (ILW) Zone District in order to make the existing land use on the site a contorming use under the Zoning Code (1998) (i.e., the storage and repair of carnival and circus equipment); providing for conditions of the rezoning; (Title Only) (Application No. 99-RE-11, Applicant City of Sarasota) City Auditor and Clerk Robinson read proposed Resolution No. O0R-1282 and Ordinance No. 00-4239 by title only. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to adopt Consent Agenda No. 2, Items 1 and 2. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Pillot, yes, Quillin, yes. Mayor Pillot requested that City Auditor and Clerk Robinson explain the public hearing sign-up process. City Auditor and Clerk Robinson stated that Affected Persons and other interested persons wishing to speak are requested to complete a Request to Speak form; that speakers at the non quasi-judicial public hearings will have 5 minutes to speak; that speakers will be timed and will be advised when 1 minute remains. There were no individuals signed up to speak during the public hearings. 7. NON QUASI-JUDICIAL PUBLIC HEARING RE: : PROPOSED RESOLUTION NO. O0R-1279, PROVIDING FOR: 1) ISSUANCE OF BONDS ON BEHALF OF THE RINGLING SCHOOL OF ART AND DESIGN, INC., BY THE CITY OF SARASOTA, FLORIDA, TO FINANCE A PORTION OF THE COST OF THE ACQUISITION, CONSTRUCTION, AND EQUIPPING OF CERTAIN EDUCATIONAL FACILITIES TO BE LOCATED IN THE CITY OF SARASOTA AND TO BE OWNED AND OPERATED BY THE RINGLING SCHOOL OF ART AND DESIGN, INC. AND 2) REFINANCING OF CERTAIN OUTSTANDING INDEBTEDNESS OF SAID COMPANY WHICH FINANCED CERTAIN OF SUCH FACILITIES; PROVIDING FOR THE ISSUANCE BY THE CITY OF NOT TO EXCEED $12,300,000 AGGREGATE PRINCIPAL AMOUNT OF ITS EDUCATIONAL FACILITIES REVENUE REFUNDING BONDS, SERIES 2000 (RINGLING SCHOOL OF ART AND BOOK 47 Page 19730 07/05/00 6:00 P.M. BOOK 47 Page 19731 07/05/00 6:00 P.M. DESIGN, INC., PROJECT) ; ETC. (TITLE ONLY) - ADOPTED (AGENDA ITEM IV-A-1) #1 (0852) through (1192) Mayor Pillot stated that proposed Resolution No. O0R-1279 provides for issuance of bonds on behalf of the Ringling School of Art and Design, Inc. (Ringling School). Gibson Mitchell, Director of Finance, Robert Davis, Senior Managing Consultant, Public Financial Management, and Larry Thompson, President, Ringling School, came before the Commission. Mr. Mitchell stated that a public hearing is required by the Tax Equity and Financed Responsibility Act (TEFRA) to assure the use of the proposed financing for which the bonds will be issued is correct; that the public hearing was advertised on June 16, 2000; that the bonds are for educational facilities and are for the following: acquiring, renovating, and equipping of and improvements to the Quadrangle building, formerly known as Hickory Hills, for use as dormitory facilities, constructing and equipping an Institutional Technology Center, renovating and improving the Keating Center, acquiring software and equipment for academic and administrative departments, acquiring, renovating and equipping the Whitaker facility for use as dormitory facilities, and constructing a 204-unit student apartment complex. Mr. Mitchell continued that at the June 5, 2000, Regular Commission meeting Resolution No. O0R-1278 authorizing the City and the Ringling School to issue Educational Facility Revenue Refunding Bonds, Series 2000, was adopted; that adopting proposed Resolution No. O0R-1279 will authorize all documents necessary for closing on the bonds; that pre-closing is scheduled for July 21, 2000; that closing is scheduled for August 3, 2000; that the 90-day window will allow the Ringling School to earn unrestricted interest on the escrow fund and meet the required financial objectives. Mayor Pillot stated that municipalities often enter into similar agreements; that the City is not taking a financial risk. Mr. Mitchell stated that local governments often engage in similar agreements; that the City has only participated in such agreements on two prior occasions. Mayor Pillot asked the advantages to the Ringling School of entering into the agreement? Mr. Mitchell stated that the advantage is the bonds are tax exempt; that the Ringling School could not issue the bonds without the City's assistance. City Manager Sollenberger requested elaboration concerning the annual savings realized from issuing tax-exempt bonds. Mr. Davis stated that the savings are 2 to 3 percent per year. Mayor Pillot stated that 2 to 3 percent of $12 million is significant. Mayor Pillot opened the public hearing. There was no one signed up to speak and Mayor Pillot closed the public hearing. City Auditor and Clerk Robinson read proposed Resolution No. O0R-1279 by title only. City Manager Sollenberger stated that the Administration recommends adopting proposed Resolution No. O0R-1279. On motion of Commissioner Cardamone and second of Commissioner Quillin, it was moved to adopt proposed Resolution No. O0R-1279. Commissioner Cardamone stated that proposed Resolution No. O0R-1279 provides the City with an opportunity to support a very important institution; that the previous bond agreement was executed very well; that construction was timely on the first dormitories; that providing an additional 204-unit student housing complex is excellent; that the City supports the Ringling School with great pleasure. Mayor Pillot asked the founding date of Ringling School? BOOK 47 Page 19732 07/05/00 6:00 P.M. BOOK 47 Page 19733 07/05/00 6:00 P.M. Mr. Thompson stated that the school was founded in 1931. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 8. NON QUASI-JUDICIAL PUBLIC HEARING RE: : PROPOSED ORDINANCE NO. 00-4233, AMENDING CHAPTER 2, SARASOTA CITY CODE, RELATING TO NUISANCE ABATEMENT; : AUTHORIZING THE NUISANCE ABATEMENT BOARD TO DECLARE CERTAIN BUILDINGS AND PREMISES TO BE A PUBLIC NUISANCE WHEN THE BUILDING OR PREMISES IS USED TO DEAL IN STOLEN PROPERTY, ; PROVIDING FOR NOTICE OF CERTAIN PROPERTY OWNERS WITH MULTIPLE TENANTS, i; INCREASING THE MAXIMUM AMOUNT OF CIVIL FINES WHICH MAY BE IMPOSED; PROVIDING FOR INTEREST ON LIENS TO BE THE MAXIMUM PROVIDED BY LAW AND FOR FORECLOSURE THEREOF; ETC. (TITLE ONLY) - PASSED ON FIRST READING (AGENDA ITEM IV-A-2) #1 (1192) through (1397) Mayor Pillot stated that proposed Ordinance No. 00-4233 amends Chapter 2, Sarasota City Code (1986 as amended), relating to nuisance abatement. Mark Singer, Attorney, City Attorney's Office, came before the Commission and stated that proposed Ordinance No. 00-4233 affects the City's nuisance abatement regulations in the following three ways: Incorporates changes made to Section 893.138, Florida Statutes, by the Florida Legislature, effective July 1, 2000, providing for local administrative action by the Nuisance Abatement Board to declare certain buildings and premises as a public nuisance when dealing in stolen property; - Increases the maximum fine of $7,500 to $15,000 as authorized by the Florida Legislature; and Provides for changes to the existing Sarasota City Code (1986 as amended) to allow the imposition of lien interest as the maximum allowed by law consistent with other lien ordinances. Attorney Singer continued that the Nuisance Abatement Board is in favor of proposed Ordinance No. 00-4233 which further strengthens the City's Nuisance Abatement Program. Commissioner Quillin asked for clarification of the new provision regarding properties being used in stolen goods trafficking. Attorney Singer stated that a property is subject to the jurisdiction of the Nuisance Abatement Board if used to conduct a fencing operation and a multiple of stolen property transactions take place; that the Board can impose fines and direct tenants be removed with certain restrictions; and cited new proposed language in Section 2-271(3), Article V, Sarasota City Code (1986 as amended) as taken verbatim from the State Statutes as Eollows: When a fine is imposed pursuant to this Division, based on a stolen property nuisance, against a property owner operating an establishment where multiple tenants, on one site, conduct their own retail business, the property owner shall not be subject to a lien against his or her property or the prohibition of operation provision if the property owner evicts the business declared to be a nuisance within 90 days after notification by registered mail to the property owner of a second stolen property conviction of the tenant. Attorney Singer continued that the proposed provision is new; that the Nuisance Abatement Board may utilize information uncovered by Police during a sting regarding a fencing operation and take action against the tenant, not necessarily the property owner; that gang-related and prostitution activity are covered by the Nuisance Abatement Law; that proving property is used for gang-related activities is difficult; therefore, the City cannot be effective in utilizing the provision until the issue is analyzed with the aid of the Sarasota Police Department; that other jurisdictions may utilize the provision, providing an example to the City. Commissioner Quillin stated that stolen goods are usually found in areas of drug activity; and asked if the provision is effective regarding such activities? BOOK 47 Page 19734 07/05/00 6:00 P.M. BOOK 47 Page 19735 07/05/00 6:00 P.M. Attorney Singer stated that relating the provision to drug activity is a possibility. Mayor Pillot opened the public hearing. There was no one signed up to speak and Mayor Pillot closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 00-4233 by title only. City Manager Sollenberger stated that the Administration recommends passing proposed Ordinance No. 00-4233 on first reading. On motion of Commissioner Cardamone and second of Commissioner Quillin, it was moved to pass proposed Ordinance No. 00-4233 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes; Hogle, yes. 9. CITIZENS' INPUT CONCERNING CITY TOPICS (AGENDA ITEM V) #1 (1397) There was no one signed up to speak. 10. UNFINISHED BUSINESS: DISCUSSION RE: : MID-BLOCK PEDESTRIAN CROSSWALK ON OSPREY AVENUE BETWEEN HILLVIEW STREET AND HYDE PARK STREET = APPROVED TO: 1) NOT AUTHORIZE STAFF TO REMOVE THE OSPREY AVENUE MID-BLOCK CROSSWALK, INCLUDING SIGNAGE, L STRIPING, AND HANDICAP ACCESS RAMPS, 2) NOT CREATE ONE DIAGONAL PARKING SPACE ON THE EAST SIDE OF OSPREY AVENUE L 3) NOT CHANGE THE POSTED SPEED LIMIT TO 25 MILES PER HOUR, 4) NOT INSTALL CURB AND GUTTER ON THE WEST SIDE OF OSPREY AVENUE, / 5) REFER THE ISSUE BACK TO THE ADMINISTRATION TO UTILIZE INFORMATION PRESENTED BY RESIDENTS AND TO WORK WITH THE RESIDENTS OF THE AREA TO CREATE A BETTER FUNCTIONING AND SAFE MID-BLOCK CROSSWALK, AND 6) FORM AN AD HOC COMMITTEE TO REPORT TO THE COMMISSION BY OCTOBER 2, 2000, REGULAR COMMISSION MEETING (AGENDA ITEM VI-1) #1 (1400) through 2 (1089) Dennis Daughters, Director of Engineering/City Engineer, and Osama Freija, Senior Civil Engineer, Engineering Department, came before the Commission. Mr. Daughters referred to a report entitled "Osprey Avenue Pedestrian Mid-Block Crosswalk" (report) prepared by the City Engineering Department and included in the agenda material; and stated that the report was initiated due to letters from concerned citizens regarding the congestion created by the crosswalk on Osprey Avenue. Mr. Freija referred to computer-generated slides throughout the presentation; stated that Staff received complaints regarding the mid-block crosswalk between Hillview Street to the north and Hyde Park Street to the south; that Map 1 indicates the location of the mid-block crosswalk and illustrates the handicapped ramp to the west is not aligned with the crosswalk; that the Engineering Department conducted pedestrian counts at the mid- block crosswalk and intersections of Hyde Park Street and Osprey Avenue and Hillview Street and Osprey Avenue on February 11, 17, and 18, 2000; and referred to Table I which details the information collected from 11 a.m. to 1 p.m. on February 11, 2000, as follows: Number of Location Pedestrians Hillview Street/Osprey Avenue 40 Mid-Block Crosswalk on Osprey Avenue 243 Hyde Park Street 27 Mr. Freija referred to a picture indicating a pedestrian crossing the street between vehicles attempting to utilize the mid-block crosswalk; and stated that crossing between vehicles is a safety hazard to pedestrians; that crossing a minor collector road with a considerable amount of traffic such as Osprey Avenue places pedestrians in jeopardy. Commissioner Cardamone asked if the sign indicating pedestrian traffic was in position at the mid-block crosswalk in February 2000? Mr. Freija stated yes. Mr. Freija referred to a picture indicating a Morton's Market employee crossing the mid-block crosswalk; and stated that Morton's Market employees utilize the mid-block crosswalk; that the employee training center of Morton's Market has been moved from the east to the west side of Osprey Avenue to the second BOOK 47 Page 19736 07/05/00 6:00 P.M. BOOK 47 Page 19737 07/05/00 6:00 P.M. floor of Morton's Market to reduce the number of employees using the crosswalk; however, the mid-block crosswalk was utilized for crossing between the employee training center and Morton's Market in February 2000 at the time of the pedestrian count; and referred to Table II indicating Morton's Market employee pedestrian activities as follows: Total Morton's Market Date Time Pedestrians Employee Pedestrians 2/17/00 11 a.m. = 1 p.m. 165 41 (25%) 2/18/00 5 p.m. - 7 p.m. 157 8 (5%) Mr. Freija further stated that the difference illustrated in Table II is time; that the February 17, 2000, pedestrian count was taken during lunch time; that the February 18, 2000, pedestrian count was taken during dinner time when Morton's Market employees may have been out of uniform; that the feasibility and safety of removing the mid-block crosswalk has been analyzed; that the Florida Department of Transportation (FDOT) standard indicates pedestrian movement rates at 4 feet per second which has been applied to traveling from the mid- block crosswalk to Hillview Street crossing Osprey Avenue to the east side and traveling back.to Fred's Restaurant where most people utilize the mid-block crosswalk; that pedestrian time is increased by 58.7 seconds which is not substantial in considering pedestrian safetyi that pedestrians can utilize a pedestrian button at the traffic signal at Hillview Street and Osprey Avenue; that the same FDOT standard was applied to traveling across Osprey Avenue at Hyde Park Street resulting in an increase of 38.7 seconds; that the time increase is not substantial if compared to the safety of the pedestrian; that 23.8 seconds is required to cross at the mid-block crosswalk; and referred to Map 2 illustrating pedestrian footpaths for crossing Osprey Avenue by using the mid-block, Hillview Street, and Hyde Park Street crosswalks and to a picture of a pedestrian running across Osprey Avenue while the traffic signal is green. Mr. Freija stated further that crossing during the green light is unsafe and uncomfortable for pedestrians; that local service is based on comfort for the driver who should not be required to constantly stop and go and for a pedestrian who should not have to run across the street; that motorists will use residential streets if traffic in the area is impeded. Vice Mayor Hogle asked if timing the crosswalk for flow during red traffic signals would alleviate the problem? Mr. Freija stated yes; that pedestrian activated signals can be placed; however, a signal will not be approved due to the short spacing between the existing traffic signals; that pedestrians will continually use the crossing button if a signal is placed at the mid-block crosswalk creating congestion. Commissioner Cardamone stated that the traffic signal timing should not be affected by pedestrians; that vehicles should not be required to stop at the first traffic signal, stop for pedestrians at the mid-block crosswalk, and stop again at the second traffic signal; that the timing should be electronically controlled. Mr. Freija stated that placing a signal at the mid-block crosswalk will cost $150,000 to eliminate 58.7 seconds which does not make sense from a traffic perspective. Mr. Daughters stated that a signal is possible; that a pedestrian signal is a stop signal for a vehicle; that a traffic or pedestrian signal requires vehicles to stop which impedes traffic especially in an area with traffic signals so close together; that the congestion, cost, and aesthetic issues do not satisfy an engineer's perspective; that pedestrians should be required to cross in an area at which drivers expect to see pedestrians crossing which is at the traffic signal. Commissioner Cardamone stated that individuals have always jay- walked across Osprey Avenue in the area; that the intersection of US 41 and Bahia Vista Street has a crosswalk 10 feet to the north and is pedestrian activated. Mr. Freija stated that a signal is a possible solution for the Osprey Avenue pedestrian problem. Commissioner Quillin asked for clarification of the traific counts and speeds for the Osprey Avenue area. Mr. Freija stated that Staff conducted studies regarding speeds on Osprey Avenue between Hyde Park and Hillview Streets; that 85 percent of the traffic traveling in the area averaged a speed of 23.58 miles per hour (mph) which is a danger to pedestrians; that 85 percent of traffic traveling on Osprey Avenue between Hyde Park and Datura Streets averages a speed of 29.52 mph; that BOOK 47 Page 19738 07/05/00 6:00 P.M. BOOK 47 Page 19739 07/05/00 6:00 P.M. 110 feet is a short distance for vehicles slowing to the posted speed of 15 mph which results in breaking and is dangerous for pedestrians in the crosswalk. Commissioner Mason asked if enforcement data is available? Mr. Freija stated noi that enforcement is good; that a significant amount of the traffic is exceeding the speed limit; that an individual unfamiliar with the area may not slow enough for the crosswalk area. Mr. Daughters stated that the number of speeding tickets issued to motorists in the area is not immediately available; that the Police Department has provided data gathered from the Police Speed Monitoring Awareness Radar Trailer (SMART) trailer. Mayor Pillot asked if the speeds of the remaining motorists from zero to 85 percent were slower? Mr. Freija stated yes. Mayor Pillot stated that a significant number of individuals may have been traveling at or below 15 mph; that 80 percent of the people traveling the Osprey Avenue area may have been traveling at or below 15 mph. Mr. Daughters stated that people backed up into the area of the mid-block crosswalk were stopped and traveling 0 mph. Mr. Freija stated that the Police Department's SMART trailer gathered data indicating the speed at which 85 percent of traffic was traveling averaged 22 mph during January, February, and April 2000; that the area has a problem with speeding. Mayor Pillot stated that many individuals drive a few miles above the posted speed limit; and asked if raising the speed limit in the Osprey Avenue area will result in even faster 85th percentile speeds? Vice Mayor Hogle stated that experience as a member of the Police Department indicates many people exceed the speed limit by 4 or 5 mph; that many people know the Police Department will pull over individuals exceeding the speed limit by a few miles per hour but will likely not write a speeding ticket. Commissioner Quillin stated that enforcement is effective; that Ringling Boulevard carries a high capacity of traffic; that the area has a posted speed limit of 25 mph; that recently 146 speeding tickets were written from 8 a.m. to 2 p.m.i that officers have expressed a leniency towards motorists traveling above the posted speed limit up to 5 mph; that the data taken regarding the Osprey Avenue area indicates many speeding tickets can be written for motorists in the area. Mr. Freija stated that studies have provided data indicating reduced posted speed limits will not reduce 85th percentile speeds in the area due to the design of the road; that motorists will drive the speed for which the road was designed; that reducing the speed limit has resulted in increasing rather than decreasing the number of accidents. Commissioner Cardamone stated that the accidents occurring at the reduced speed are less serious. Mr. Freija stated that accidents may be less serious; however, all accidents are considered in determining frequency; that motorists will drive 30 mph on a road designed for 30-mph traffic even if the posted speed limit is 10 mph; that enforcement is effective; however, a police officer is not available to watch the area 24 hours a day. Mayor Pillot stated that motorists will not ignore speed limits of well-paved roads; that reducing the posted speed limit on Orange Avenue has made a difference; that posted speed limits have an effect on travel speed. Commissioner Cardamone stated that a police officer could be assigned to the area if necessary; that speeding will be rare if the speed zone is monitored as school zones are; that a flashing light designating the area as a pedestrian zone has been discussed as an option; that the City is interested in maintaining the philosophy of a pedestrian friendly cityi that the posted speed limit sign denoting 15 mph is barely visible due to the diagonal parking configuration; that Osprey Avenue is a minor collector and has a 30-mph speed limit. Mr. Freija stated that traffic will divert to utilize residential roads if congestion is a problem. Commissioner Cardamone stated that individuals are using the mid-block crosswalk rather than jay-walking as indicated by the count of 243 individuals. BOOK 47 Page 19740 07/05/00 6:00 P.M. BOOK 47 Page 19741 07/05/00 6:00 P.M. Mr. Daughters stated that individuals are utilizing the crosswalk; however, individuals are also jay-walking as evidenced by the photographs; that the 243 individuals using the mid-block crosswalk should use the crosswalk at Hillview Street and Osprey Avenue upon the removal of the mid-block crosswalk; that jay-walking will continue regardless; that using the crosswalks at the Hillview Street and Osprey Avenue intersection is safer; that the major concern is congestion; that traffic becomes congested providing an opportunity for pedestrians to cross the road and requiring motorists to wait by which time the traffic signal has changed to red; that motorists will begin to utilize other streets; that the intent is to avoid the congestion which diverts traffic to other streets. Mr. Freija stated that Staff recommends: 1. removing the Osprey Avenue mid-block crosswalk, including signage, striping, and handicap access ramps; 2. creating one diagonal parking space on the east side of Osprey Avenue; 3. changing the posted speed limit to 25 miles per hour; and 4. installing curb and gutter on the west side of Osprey Avenue. The following persons came before the Commission: Tina Little, 524 Columbia Court (34236), Owner, Queens' Wreath Jewels, 1924 South Osprey Avenue, stated that as an activist for the Laurel Park Neighborhood Association, speaking for a different neighborhood is an adjustment; that as a business owner, economic vitality is important; that the Commission has always been perceived as progressive by allowing grass-roots movement to percolate upwards; that the shopping village on Osprey Avenue has been revitalized; that individuals are happy to utilize the crosswalk all day long; that the area is growing which will exacerbate the problem; that US 41 should be used as the major thoroughfare; that Osprey Avenue has changed and is not used in the manner originally designed; that the Commission is part of the process of change and should support the area completely; that the area requires the posted speed limit of 15 mph; that the City is being reinvented and should constantly welcome changes such as the pedestrian traffic on Osprey Avenue; that the City depends on thriving businesses; that the Osprey Avenue area is preferred with the pedestrian friendly atmosphere; that crossing the street at the intersection crosswalks requires additional time above the 58.7 seconds indicated by Staff; that using the crosswalks at the intersections to cross the street will take up to 5 minutes; that crossing the street at the mid-block crosswalk adds to the village-like atmosphere; that individuals between doctors appointments utilize the shopping area; that a wide variety of people shop in the area and enjoy not having to walk farther than necessary; that the Commission should be aware of the area's change;. that the Commission is welcome to sit in the Queens' Wreath Jewels office to view the traific; that the neighborhood is growing; that new businesses are depending on the pedestrians to survive; that most of the City's blossoming has come from the bottom and percolated upwards; that many businesses are depending on the Commission to see the City of today and not of yesterday; that the mid-block crosswalk should be left alone; however, flashing lights may be added; that the City should look for other options to improve the area. Eddie Morton, 304 Beach Road (34242), landlord and agent to a landlord for the 1900 block of South Osprey Avenue, representing Morton's Plaza, stated that as a resident of over 30 years, the pedestrians have been known to gravitate towards the area of the mid-block crosswalk to cross the street; that the revamping of the streetscape and adding diagonal parking was necessary to the growth of the area; that Morton's Market is the anchor tenant; that patrons leave Morton's Market to frequent other shops; that traveling the mid-block crosswalk is more inviting than using the crosswalks at the intersections; that Staff's recommendation is opposed; that the 85th percentile speed of 23.58 mph is much safer than the 40 mph some vehicles were traveling in the 30-mph speed zone; that individuals have experienced difficulty backing out of the diagonal spaces in the 30-mph speed zone; however, no accidents have occurred due to the reduced speed limit; that accidents impede traffic further; that Morton's Market has offered to rebuild the mid-block crosswalk with pavers to meet Americans with Disabilities Act (ADA) standards at no expense to the City; that Staff tabled the offer due to the decisions pending regarding the mid-block crosswalk. Mayor Pillot asked if Morton's Market still intends to improve the crosswalk and will send the City a letter of proposal? Mr. Morton stated yes; that the City is progressing and striving to create a pedestrian friendly at tmosphere; that the public BOOK 47 Page 19742 07/05/00 6:00 P.M. BOOK 47 Page 19743 07/05/00 6:00 P.M. spends money to live in the City during the winter and frequent outdoor cafes which are permitted throughout the City; that the City has many pedestrian friendly neighborhood shopping areas such as St. Armands Circle, Downtown Main Street, and Palm Avenue; that the Osprey Avenue shopping area is the oldest shopping area in the City; that aid provided by Sarasota Memorial Hospital (SMH) has renewed the area with successi that the business owners are being punished for improving the area. Commissioner Quillin asked for clarification of the improvements necessary to meet ADA standards for the mid-block crosswalk. Mr. Morton stated that the plans for the crosswalk improvements are not currently available. Commissioner Quillin stated that ADA standards do not allow mid- block crosswalks without signals and lights; that the enhanced crosswalks at the City's intersections reflect the standards of the ADA; that the District 1 ADA Liaison does not recommend keeping the mid-block crosswalk; that the crosswalk will never meet ADA standards regardless of improvements. Mr. Morton stated that the improvement designs will be submitted to the City for approval; that moving the 243 individuals to another crosswalk will still impede the flow of traffic. Marianne LeBar, 1330 South Orange Avenue (34239) and 1815 South Osprey Avenue (34239), President, Southside Village Merchants Association, stated that congestion cannot be avoided in a popular, thriving, business district; that the center is almost fully rented; that efforts are being made to improve storefronts; that many different types of customers frequent the area; that individuals crossing at an intersection crosswalk are in more danger than using the mid-block crosswalk; that crossing at an intersection requires looking in eight different directions rather than two; that relying on the traffic signal is misleading as motorists are making right turns; that the mid- block crosswalk is used daily with a stroller; that traffic travels at a faster speed through the intersection compared to the speeds at the mid-block crosswalk; that the area has many bicycle riders and mothers with strollers; that parking spaces in the area are full the entire day; that backing out of the diagonal spaces is difficult if vehicles are traveling between 23 and 29 mph; that an accident may result from the high speeds; that individuals jay-walk across the street; that a petition in favor of the mid-block crosswalk has been signed by 260 individuals who comprise the customer and merchant population; that as a resident in the area, bottlenecks have been observed on Osprey Avenue; however, viewing pedestrians safely crossing at the mid-block crosswalk is very comforting; that the intersection of Osprey Avenue at Hillview Street is large and frightening; that police officers have expressed a desire to keep the mid-block crosswalk which has provided a much safer street; that merchants in the area are in favor of crosswalks and reduced speed limits in the area; that additional crosswalks should be installed in the City with only two lanes to watch; that the reduced speed limit should be posted throughout the business district; that the area is growing; that more customers are frequenting the area than ever before; and entered the petition into the public record. William Merrill, 2033 Main Street (34237), representing Morton's Plaza, stated that the report is an engineering report which focuses on moving traffic from one area to another; however, engineering principles may conflict with planning principles; that funds have been spent on Southside Village to create a pedestrian friendly atmosphere which coincides with the goals of the City; that private investors, owners, and merchants have provided the funding for the improvements in the area; that increased pedestrian activity in the area is a concern; that 64 percent of pedestrians use the mid-block crosswalk; the 18 percent do not utilize any of the crosswalks; that 10 percent use the Hillview Street intersection crosswalk due to the size of the intersection; that 8 percent use the Hyde Park Street intersection; that more pedestrians use the crosswalk than the number using the intersections combined; that pedestrian activity disrupts traffic flow; however, the City intends to transform the City into a pedestrian friendly city; that Duany Plater-Zyberk & Company (DPZ) will probably concede to the fact successful commercial areas will result in slower, disrupted traffic which provides an area with a human scale and pedestrian friendly environment as encouraged by the City goals; that traffic was disrupted prior to the placement of the mid-block crosswalk; that information concerning the ADA issue will be provided to Staff and may provide a solution regarding the mid-block crosswalk; that the speed should not be increased as drivers are distracted by the area; that slower drivers who may be distracted are less dangerous than faster, distracted drivers; that posted speed limits should be enforced; that speed limits should not be increased to meet the drivers' needs; that a police officer is not BOOK 47 Page 19744 07/05/00 6:00 P.M. BOOK 47 Page 19745 07/05/00 6:00 P.M. necessary 24 hours per day but can patrol randomly at different times. Bruce Franklin, 149 Cocoanut Avenue (34236), representing Morton's Plaza, stated that public policies regarding the issue were researched in the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition; that the. City's Comprehensive Plan illustrates the desire to create a safe place for individuals, have viable neighborhoods, have an attractive and clean City, and achieve economic vitality; that the City goals indicate a desire to achieve healthy and livable neighborhoods, maximize opportunities for all citizens, and preserve, protect, and enhance neighborhood aesthetics and identity; that the report does not consider maximizing opportunities for the merchants in the area; that the Transportation Chapter of the City's Comprehensive Plan recognizes alternative transportation modes to maintain the economic viability of City business, and enhance the quality of life of City neighborhoods; that no plan dictates an objective of streets free of impediments; that from the perspective of a professional planner, tremendous energy and time is spent discussing pedestrian friendly environments which provide residents the opportunity to connect; that making a vehicle secondary to people is acceptable in striving to develop viable, active areas for individuals to connect; that the City's policies and neighborhood design principles illustrate the fundamental issue of encouraging walking, bicycling, and creating connections between people; that removing a pedestrian crosswalk and increasing the speed limit contradict all established policies addressing the issue. Mr. Merrill stated that DPZ discusses planning concepts; that the City must consider the area of Osprey Avenue and implement the DPZ planning concepts; that one suggested solution is to maintain the status quo while continually looking for safer solutions to protect pedestrians; that the 15-mph speed limit should remain for the area which is an informal pedestrian zone; that historically for 30 years or more individuals have crossed Osprey Avenue in the Southside Village area; that 64 percent of individuals use the mid-block crosswalk; that the 18 percent of individuals not utilizing a crosswalk can be funneled into using the mid-block crosswalk which is safer; that eliminating the Hyde Park Street intersection crosswalk on Osprey Avenue is an option as only 8 percent of individuals utilize the crosswalk; that using signs to designate pedestrian areas is important; that different signaling or flashing lights can be used to improve the mid-block crosswalk; that in-road lighting utilizes 8-inch canisters which are buried into the road, are pedestrian activated, and illuminate the road for a predetermined amount of time; and distributed an article from the Urban Transportation Monitor dated December 19, 1997, entitled In-Pavement Warning Lights Show Promise at Pedestrian Crossing" (article) which discusses different in-road lighting options. Mr. Merrill continued that in-road lighting is relatively inexpensive as the article indicates the cost per system as $7,000; that running lines to a power source is not included in the cost; that the lights are specifically used for school crosswalks and should not be used at intersections with traffic signals; that in-road lighting is appropriate for the mid-block crosswalk and should be considered as an alternative. Mr. Franklin stated that entorcement should be considered; that recent enforcement on Ringling Avenue has made a difference. Commissioner Quillin stated that neighbors in the Ringling Avenue area have noticed a significantly lower travel speed on the street. Mr. Franklin stated that changing a rule to satisfy the rule- breakers is not an option. Commissioner Cardamone stated that in February 2000, while attending a Conterence in Gainesville, Florida, the in-road lighting system was observed at University of Florida crosswalks; that tiny strobe lights flashed continuously; that information regarding the strobe light system was previously forwarded to Staff; that the lights significantly affect the drivers and pedestrians; that the mid-block crosswalk could be widened; that in-road lights could be installed and activated 24 hours per day. Mr. Merrill stated that the article covers the frequency of flashing and time restrictions. Commissioner Cardamone stated that a copy of the article should be provided to Staff who can present the Commission information regarding in-road lighting systems. Mr. Franklin stated that the County recently purchased in-road lighting systems for several areas. BOOK 47 Page 19746 07/05/00 6:00 P.M. BOOK 47 Page 19747 07/05/00 6:00 P.M. Sam Schackow, 2355 McClellan Parkway (34239), President, McClellan Park Neighborhood Association, stated that many months ago the owner of Morton's Market attended a neighborhood meeting to discuss the Southside Village and the traffic plan for the area which is supported by residents; that the Association supports maintaining the status quo traffic plan for Southside Village; that many neighbors walk to Morton's Market and various restaurants in the area; that pedestrian safety is the primary concerni that increasing the speed limit raises area residents' concerns; that crossing Osprey Avenue at the Hyde Park Street intersection is frightening due to a lack of adequate signage; that adequate signage should be provided to notify motorists of an area of reduced speed; that enforcing the posted speed limit is an option; that the SMART trailer has been visible in the area; however, residents do not observe speeders being pulled over to the side of the street by police officers. Mayor Pillot entered the following six letters into the public record: A letter dated June 20, 2000, from Jason Saikaley - A letter dated June 22, 2000, from Charles Starr A letter dated June 28, 2000, from Thomas Dickinson A letter dated June 28, 2000, from Freddy Matson A letter dated June 29, 2000, from Kenneth Liszewski A letter dated July 5, 2000, from John Kurzeja Commissioner Quillin passed out an article entitled "Summer Traffic Safety Tips" (AAA article) from the American Automobile Association (AAA) Going Places magazine; and stated that the AAA article addresses the following recommendations to pedestrians: Cross only at intersections. Cross only when the light is green or when a pedestrian signal shows the "walk" symbol. Commissioner Quillin continued that the City should develop a pedestrian zone plan for various districts within the Cityi that Downtown Main Street currently has a certain standard, St. Armands Circle has another, and Southside Village has yet another which is not fair to motorists, residents, or pedestrians; that the City should standardize the definition of a pedestrian zone; that professional offices should have pedestrian zone designations due to the placement of parking which enables individuals arriving at offices to utilize services; that pedestrian zones are not necessary only. in shopping areasi that jay-walking is crossing at any area other than an intersection which is dangerous; that a collector in a grid system is a very important part of City transportation and is intended to move traffic; that Osprey Avenue also has a school which requires a 15-mph speed limit at certain times; that the District 1 ADA Liaison has been consulted and does not recommend the mid-block crosswalk; however, the intersections should be enhanced in accordance with ADA standards to increase the pedestrian friendly aspect of the intersections; that a uniform pedestrian zone should be developed for utilization throughout the City; that St. Armands Circle is designated as a Level of Service (LOS) F and has a speed limit of 25 mph which is not exceeded; that the City should provide a pedestrian plan for the safety and well-being of the public which is exactly the intention of DPZ; that designated streets are made safer; that the public must be notified of the City's intentions for an area. Mayor Pillot asked if installing a pedestrian crosswalk signal at the Osprey Avenue and Hillview Street intersection and eliminating the right turn while the traffic signal is red for northbound and eastbound traffic is feasible? Mr. Daughters stated yesi that many areas of the City do not permit right turns at red traffic signals if pedestrians are present which is preferred by motorists who do not desire waiting for a green traffic signal if no pedestrians are present at an intersection. Mayor Pillot asked if a pedestrian traffic signal synchronized with the Hillview Street traffic signal is feasible at the mid- block crosswalk? Mr. Daughters stated yesi that a traffic signal is required with a pedestrian signal to stop vehicles. Mayor Pillot asked if a pedestrian bridge is feasible? BOOK 47 Page 19748 07/05/00 6:00 P.M. BOOK 47 Page 19749 07/05/00 6:00 P.M. Mr. Daughters stated no; that a pedestrian bridge would take up the entire block; that pedestrian bridges have not proven effective. Mayor Pillot asked if Staff will pursue options to increase safety if the mid-block crosswalk remains? Mr. Daughters stated yes; that the Engineering Department has provided the Commission with a Pedestrianized Intersection Program; that Staff has a preference to make the Hillview Street intersection crosswalk pedestrian friendly through the Pedestrianized Intersection Program; that Morton's Market offered to donate funds to improve the intersection. Commissioner Quillin asked if the enhancements are the same as discussed earlier? Mr. Daughters stated yes; that in-road lighting has been discussed as an option. Mr. Freija stated that the project for pedestrianized intersections is ranked number five for funding by the Sarasota/Manatee Metropolitan Planning Organization (MPO). Mr. Daughters stated that the intersection of Hillview Street and Osprey Avenue is discussed specifically for the program. On motion of Vice Mayor Hogle and second of Commissioner Cardamone, it was moved to: 1) not authorize Staff to remove the Osprey Avenue mid-block crosswalk, including signage, striping, and handicap access ramps, 2) not create one diagonal parking space on the east side of Osprey Avenue, 3) not change the posted speed limit to 25 miles per hour, 4) not install curb and gutter on the west side of Osprey Avenue, and 5) refer the issue back to the Administration to utilize information presented by residents and to work with the residents of the area to create a better functioning and safe mid-block crosswalk. Vice Mayor Hogle stated that jay-walking has been a neighborhood problem for many years; that Staff may return with a recommendation to remove the crosswalk; however, residents and merchants should have the opportunity to find a solution with Staff; that a mid-block crosswalk with light signals is an option which should be investigated. Commissioner Cardamone stated that an ad hoc committee of neighborhood business owners should be formed and return a recommendation to the Commission; that the business community is ready to offer financial assistance for a solution. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to amend the motion to form an ad hoc committee to report to the Commission by the October 2, 2000, Regular Commission meeting. Commissioner Cardamone stated that the City can improve the conditions at the mid-block crosswalk; that additional signage is supported; that the in-road lighting system is an option; that the mid-block crosswalk can be widened. Commissioner Quillin stated that the City requires the development of a pedestrian zone plan. Commissioner Cardamone stated that a pedestrian plan has been approved and adopted denoting level 1, 2, and 3 intersections; that the plan is in effect and will be moving forward. Mayor Pillot stated that the Commission's consensus is to request the Administration report back to the Commission with an update regarding the approved Pedestrianized Intersection Program. Mayor Pillot called for a vote on the amendment. Amendment carried unanimously (5 to 0): Cardamone, yesi Hogle, yes; Mason, yesi Quillin, yes; Pillot, yes. Commissioner Mason stated that the motion is supported; and entered the following 12 letters-into the public record: A letter dated June 1, 2000, to the Commission from Eileen Hays-Wallace A letter dated June 1, 2000, from Marianne LeBar A letter dated June 2, 2000, to the Commission from Kelli Kamm A letter dated June 2, 2000, from Eddie Morton A letter received June 2, 2000, to Mayor Pillot from Terry Coffrin BOOK 47 Page 19750 07/05/00 6:00 P.M. BOOK 47 Page 19751 07/05/00 6:00 P.M. A letter dated June 5, 2000, from H. Michael Bush A letter dated June 5, 2000, to City Manager Sollenberger from Fletcher Bennett A letter dated June 5, 2000, to the Commission from Anthony Puccio - A letter dated June 20, 2000, from Jason Saikaley A letter dated June 29, 2000, to Mayor Pillot from Kenneth Liszewski A letter dated July 5, 2000, from John Kurzeja A letter dated May 2000, from Tina Little Commissioner Quillin stated that the motion is not supported; that the mid-block crosswalk has created a dangerous situation; that signage should indicate the mid-block crosswalk is dangerous for handicapped. Mayor Pillot stated that the motion does not foreclose future consideration of the mid-block crosswalk issue. Mayor Pillot called for a vote on the motion as amended to: 1) not authorize Staff to remove the Osprey Avenue mid-block crosswalk, including signage, striping, and handicap access ramps, 2) not create one diagonal parking space on the east side of Osprey Avenue, 3) not change the posted speed limit to 25 miles per hour, 4) not install curb and gutter on the west side of Osprey Avenue, 5) refer the issue back to the Administration to utilize information presented by residents and to work with the residents of the area to create a better functioning and safer mid-block crosswalk, and 6) form an ad hoc committee to report to the Commission by the October 2, 2000, Regular Commission meeting. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. The Commission recessed at 8:05 p.m. and reconvened at 8:21 p.m. 11. UNFINISHED BUSINESS: DISCUSSION RE: SUGGESTED GUIDELINES FOR UTILIZATION OF THE REMAINING FUNDS IN THE MILLENNIUM FUND - DEFERRED ACTION FOR THE ADMINISTRATION TO PROVIDE RECOMMENDED AMOUNTS FOR EXPENDITURES (AGENDA ITEM VI-2) #2 (1089) through (1495) Mayor Pillot stated that the Administration recommends $50,000.00 of the funds remaining in the Millennium Fund account be reserved to purchase public art commemorating the millennium and the remaining $2,837.59 be spent as the Commission wishes. Commissioner Mason asked for clarification of the $5,000 estimate for expenses by the Junior League of Sarasota. Gibson Mitchell, Director of Finance, came before the Commission and stated that $5,000 is an estimate by the City regarding expected expenses; that charges have not been received to date. Commissioner Cardamone asked if the remaining balance is affected? Mr. Mitchell stated no; that the funds are committed. Commissioner Cardamone referred to a memorandum dated June 13, 2000, to the Commission indicating items of concern; and stated that the proposal does not allocate funds for a substantial Millennium/New Year's Eve event downtown including funds for public works and policing; that last year's New Year's Eve celebration was the largest and most successful event in the City's history; that $15,000 to $17,000 should be designated for public works and policing; that the proposal does not include funds for the dedication of Links Plaza and plans for a Labor Day Celebration of the City's Scottish heritage and founding of golf in Sarasota, Florida, and perhaps America; that the celebration will include music, food, ceremony, the history of golf, other golfing activities, an unveiling of the statue of Hamilton Gillespie, and the starting of the fountain in Links Plaza; that the event should have tents due to the hot weather; that plans will be finalized for the celebration within the week; that the Commission should allocate $3,500 to $5,000 to include policing and public works expenses; that the Citizens with Disabilities Advisory Board has presented a millennium activity plan which may be Citywide. Commissioner Quillin stated the activity has been presented by approximately 35 different organizations such as Selby Botanical Gardens, Mote Marine Laboratory, the Ed Smith Sports Complex, the Bobby Jones Golf Course and others; that all events will take place within the Cityi that fireworks at the ballfield to end the event on July 26, 2000, have been requested; that information will be provided at the July 17, 2000, Regular Commission meeting; that the expense should not exceed $2,500. BOOK 47 Page 19752 07/05/00 6:00 P.M. BOOK 47 Page 19753 07/05/00 6:00 P.M. Mayor Pillot stated that the recommendation does not require immediate action; that the issue should be referred to Staff for exact amounts. Commissioner Cardamone stated that the Florida Redevelopment Association is holding a State meeting in the City during October 2000; that millennium funds can be appropriated to sponsor an event or provide cooperation; that a conference of such magnitude dealing with main streets and redevelopment is beneficial to the City. On motion of Commissioner Cardamone and second of Commissioner Quillin, it was moved to defer action regarding disbursement of the $52,837.29 in the Millennium Fund account to allow the Administration to provide the Commission with recommended amounts for the following items as suggested in the June 13, 2000, memorandum: 1. Public works and policing for a New Year's Eve 2001 event, 2. Labor Day Celebration of the City's Scottish heritage and the founding of golf in the City, 3. Tenth Anniversary Celebration of the signing of the Americans with Disabilities Act (ADA) as requested by the Citizens with Disabilities Advisory Board, 4. Millennium time capsule, and 5. Public art. Motion carried unanimously (5 to 0): : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. Commissioner Quillin stated that the Florida Redevelopment Association conference is an important event; that the Commission Chambers and lobby will be undergoing renovation in the future; that a millennium art piece should be considered for placement at City Hall; that a mobile can be placed in the lobby and could reflect the past, future, and attitudes of the millennium. 12. UNFINISHED BUSINESS: DISCUSSION RE: ESTABLISHMENT OF A 9-1-1 CENTER BLUE RIBBON PANEL ON OR BEFORE AUGUST 1, 2000, EACH COMMISSIONER WILL APPOINT A CITIZEN TO SERVE ON THE 9-1-1 CENTER BLUE RIBBON PANEL (AGENDA ITEM VI-3) #2 (1495) through (1608) Gordon Jolly, Chief of Police, Sarasota Police Department, came before the Commission and stated that the Commission recently requested the establishment of a Blue Ribbon Panel to review the 9-1-1 Center operations; that a meeting was held with Geoffrey Monge, Sheriff, Sarasota County Sheriff's Office, David Horrowood, Director, Sarasota County Public Safety, Gregg Feagans, Director, Emergency Management, and Edward Palmer, Major, Sarasota County Sheriff's Office, on May 30, 2000; that the Sheriff concurred with the Commission's desire to establish a Blue Ribbon Panel and suggested approximately five to six individuals should comprise the panel; that Staff recommends each Commissioner appoint one citizen to the panel; that the panel will be coordinated with the Sheriff's Office; that the panel will be given a timeframe of two calendar months from the date of the first meeting for the completion of the report to the Commission. City Manager Sollenberger stated that the Administration recommends each Commissioner submit the name of a citizen to serve on the 9-1-1 Center Blue Ribbon Panel. Mayor Pillot asked if a timeframe for appointing citizens to the panel has been established? City Manager Sollenberger stated that names should be submitted by August 1, 2000; that no further action is required by the Commission regarding the appointments. Mayor Pillot asked if the individual appointed will automatically be a member of the Blue Ribbon Panel? City Manager Sollenberger stated yesi that no additional action is required until the report is returned to the Commission. On motion of Commissioner Mason and second of Vice Mayor Hogle, it was moved for each Commissioner to submit the name of a citizen to serve on the 9-1-1 Center Blue Ribbon Panel on or before August 1, 2000. Motion carried unanimously (5 to 0): BOOK 47 Page 19754 07/05/00 6:00 P.M. BOOK 47 Page 19755 07/05/00 6:00 P.M. Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 13. UNFINISHED BUSINESS: APPROVAL RE: : BID SPECIFICATIONS FOR THE CITY HALL REMODELING PROJECT - DIRECTED THE RENOVATION PLANS BE PRESENTED TO THE CITIZENS WITH DISABILITIES ADVISORY BOARD ; APPROVED BID SPECIFICATIONS FOR THE CITY HALL REMODELING PROJECT TO INCLUDE ADDITION AND DEDUCTION ALTERNATES AND AN ALTERNATIVE TO REDUCE THE PROJECT TIMEFRAME (AGENDA ITEM VI-4) #2 (1608) through (3072) City Manager Sollenberger stated that Staff is seeking Commission approval of the bid specifications prepared for the following three elements of the City Hall remodeling project: 1. remodeling of the Chambers, 2. renovations to the floor, walls, and fountain area of the first floor, and 3. improvements to the sidewalk areas and the parking area west of City Hall. City Manager Sollenberger stated that the City has the budget for the renovations; that costs will be available by the end of the week; that if costs exceed the budget, some elements will be excluded. Nancy Carolan, Director of General Services, and Peter Horstman, Associate Architect, Barger and Dean, came before the Commission. Ms. Carolan stated that Duany Plater-Zyberk & Company (DPZ) suggested a City Hall property should have a look and feel representing the magnitude of business presented before the Commission. Mr. Horstman referred to illustrations of the lobby area on display boards; and stated that bid documents have been prepared to move directly to bidding if the Commission approves the specifications; that City Hall has been analyzed to make major changes to appearance, that the lobby is dark and dingy; that materials and concepts have been applied to provide the lobby a monumental appearance; that durability and brightening can be achieved with modern materials; that flooring will receive the greatest amount of criticism; that porcelain pavers have been chosen for the flooring material; that the existing floor should be removed due to the irregularity of the material; that the existing surface will not accept new flooring materials easily; that porcelain pavers are an extremely durable surface with color throughout the material and have a high usage tolerance; that transitional areas and problems with door frames have resulted in selecting porcelain pavers as the best alternative for flooring; that porcelain pavers are in the mid-range of cost; and referred to a flooring pattern and samples of porcelain pavers. Mr. Horstman continued that the flooring background color is light gray, the borders are medium gray, where borders cross the pavers are dark gray, and the center of squares created by borders are teal. Commissioner Quillin asked the size of the porcelain pavers? Mr. Horstman stated that the pavers are 12 by 12 inches. Commissioner Quillin asked if the pavers are of a material which prevents slipping? Mr. Horstman stated that the pavers are non-skid with a medium- abrasive finish; that the pavers are available with a higher abrasion finish which may be placed Closer to entrancesi that inset floor mats will be placed inside each entrance; that a weather problem at the east entrance will be corrected; that the doorway will be set inward to prevent weather from entering the building as heavy rain tends to open the automatic doors and traffic brings water into the lobby; that removing the floor enables the doors to be moved back approximately 3 feet. Commissioner Quillin asked if the mats will be removable? Mr. Horstman stated yes; that the mats are placed in a recessed pan which accepts water and dust. Commissioner Quillin asked if grouting will be applied to the pavers? Mr. Horstman stated that a minimum amount of grout will be used; that maintaining a wide grout joint is difficult; that flooring will continue throughout the public space of the building including the north wing, which has a low ceiling with a tight corridor creating the feeling of non-public space; that materials are different in the north wing from materials in the lobby; that BOOK 47 Page 19756 07/05/00 6:00 P.M. BOOK 47 Page 19757 07/05/00 6:00 P.M. the two areas will be tied together with similar materials; that the ceiling currently consists of many different materials and textures; that the finishes will be removed from the spray-on and plaster ceilings and replaced with a sand-textured finish; that the north wing will have Armstrong Optima suspended ceiling tile which fits together tightly hiding the grid pattern; that the ceiling tile will appear as a continuation of the plaster ceiling in the lobby; that existing lighting will be replaced; that light levels will be increased throughout the entire area; that painting, wood paneling, vinyl wall covering, and textured material have been considered for wall covering; that Acrovyn panels have been chosen to cover the walls and are virtually impossible to scratch, dent, etc., as the color runs throughout the product; that the panels are made for highly abused surfaces; that equipment is moved through the public space which can lead to accidents; that the paneling is used in the baggage claim area of the Sarasota/Bradenton International Airport; that the panel has a ribbed texture resulting in a softer look; that existing columns and banding above doors will remain; that glass which has been painted over will be replaced; that existing display cases and signage will be rearranged to create order; that the panels will be installed five levels high and will resemble masonry. Mayor Pillot asked if the ribbing will be installed horizontally? Mr. Horstman stated yes. Commissioner Cardamone stated that the panels will attract dust if the ribbing is installed horizontally. Commissioner Quillin stated that polymer products attract dust and dirt; that static electricity adds to the accumulation of dirt on polymer products which is the reason many are found in dark colors. Mr. Horstman stated that the product is made for situations in which maintenance is an anticipated concern; that the paneling is easily wiped down. Commissioner Cardamone stated that dirt and dust accumulation and maintenance of the lobby is a concerni that a painted wall should not be eliminated as an option. Mayor Pillot stated that painting the walls should be considered as an alternative to panels. City Manager Sollenberger stated that a variety of wall coverings were considered; that the Acrovyn panel and painting were the two options recommended for the lobby improvements; that painting is an option if the Commission feels the Acrovyn panel is an unnecessary expense. Mayor Pillot stated that a deduction alternate for a painted wall can be included in the bid specifications. Mr. Horstman stated that certain elements should be relocated; that holes will be left in the walls and a new surface will be required to cover the irregularities. Commissioner Cardamone stated that holes can be filled with plaster. Mr. Horstman stated that the wall surfaces are brick in many places; that an alternative to plaster is stucco or changing mortar between the bricks. Commissioner Quillin stated that aesthetically, the two different wall textures are undesirable; that a good painter can enhance the different surfaces; that the walls can be painted white with teal accents; that other polymers which may be more suitable to the lobby area are available; that the budget may allow for completion of the floor but not the wall renovation; that completing the walls at a later date will allow developing other options for wall coverings, which can be completed at any time, even weekends. Mr. Horstman stated that replacing the wall coverings is less disruptive than renovating the floor. Commissioner Quillin asked if the black surface outside City Hall will be renovated? City Manager Sollenberger stated yes; that a plan will be presented to the Commission; that funds have been allocated for the renovation of the walkways outside City Hall. Vice Mayor Hogle stated that the bid specifications should proceed; that improvements can be added or deducted based on cost; that renovations will not begin until Staff provides the Commission with pricing; that City Hall is one of the most unattractive City Halls in the State and requires renovating. BOOK 47 Page 19758 07/05/00 6:00 P.M. BOOK 47 Page 19759 07/05/00 6:00 P.M. On motion of Vice Mayor Hogle and second of Commissioner Cardamone, it was moved to approve the bid specifications for the City Hall remodeling project to include addition and deduction alternates. Commissioner Quillin stated that the motion does not address cost; that Staff requires more direction; that the budget for renovating the lobby is unknown; that the flooring and ceiling work should have priority for completion; that choosing a polymer may take a few months. Mayor Pillot stated that the Commission has the authority to approve or deny alternates. Commissioner Cardamone stated that the bid alternatives should include information regarding repair of surfaces and painting. Mayor Pillot stated that renovating the Chambers will increase the convenience to the public and handicapped and enhance the communication of the Commission; that the primary goal of the renovations is to enhance function; that the secondary goal is improving aesthetics. Commissioner Quillin asked if the renovation plans can be presented to the Citizens with Disabilities Advisory Board? Mayor Pillot stated that the Commission's consensus is to present the renovation plans to the Citizen's with Disabilities Advisory Board. Mayor Pillot called for a vote on the motion to approve the bid specifications for the City Hall remodeling project to include addition and deduction alternates. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. Commissioner Cardamone asked if a timeframe has been developed for the renovations? Ms. Carolan stated that the bid will be available for 4 weeks, after which bids will be presented to the Commission for review and approval. Mr. Horstman stated that acquiring the materials will take approximately 6 weeks; that renovations are targeted for November 2000 and will close the Chambers and lobby which will be renovated simultaneously to minimize down-time. Mayor Pillot asked for clarification of the closure time. Mr. Horstman stated that renovations should take 4 to 6 weeks; that various renovations may continue through January 2001; however, the Chambers and lobby will be available for use. Commissioner Cardamone asked if employees will be able to attend work with the floor removed? Mr. Horstman stated that the contractor will include a schedule of activities which will also determine cost; that a portion of the cost is timing the project around the regular business of City Hall. Mayor Pillot stated the Commission can expect to hear bids in early September 2000; that all renovations will be completed by January 2001. Commissioner Cardamone stated that the renovations should be completed in one month; that waiting 6 weeks for use of the building is unacceptable. City Manager Sollenberger stated that reducing the renovation time will increase the cost of the project; that the shorter timeframe can be included in the bid alternates. Mr. Horstman stated that the contractor should be able to prepare for the closure by ordering materials for delivery. Mayor Pillot stated that the Commission's consensus is to direct Staff to add the reduced timeframe to the alternate options in the bid specifications. 14. NEW BUSINESS: PRESENTATION RE: : SEPARATE LOCAL AND NATIONAL HISTORICAL LANDMARK DESIGNATION OF ROSEMARY CEMETERY REFERRED TO THE ADMINISTRATION WHICH WILL PROVIDE A REPORT WITHIN 60 DAYS (AGENDA ITEM VII-1) #2 (3072) through #3 (0244) Judy Ball and Lillian Burns, representing the Rosemary Cemetery Committee of the Historical Society of Sarasota County, came before the Commission. BOOK 47 Page 19760 07/05/00 6:00 P.M. BOOK 47 Page 19761 07/05/00 6:00 P.M. Ms. Ball stated that the Rosemary Cemetery Committee was formed by the Historical Society of Sarasota County; that in 1983, the Sarasota Alliance for Historic Preservation raised approximately $35,000 for the Rosemary Cemetery; that the City has worked with the Committee to perform maintenance in the Cemetery beyond mowing; that the Historical Society was recently named the recipient of trust funds designated exclusively for major projects in the Rosemary Cemetery including the restoration of headstones; that a consultant was hired and recommendations were presented to the Commission; that a professional conservator renowned in cemetery restoration work proposed to restore six major headstones; that the cost is $25,000; that funds are available to complete the restoration; that permission from the City is requested to bring the conservator to the Rosemary Cemetery to join the Historical Society in an alliance to continue restoration of Rosemary Cemetery; that routine maintenance such as mowing and weeding techniques should be addressed; that headstones are being knocked over by mowers; that the conservator agreed to conduct workshops; that City employees involved in maintenance of Rosemary Cemetery should be required to attend the workshops to learn proper techniques; that the Committee is offering to create a booklet for individuals who own plots in the Rosemary Cemetery with instructions regarding proper care of headstones and historically correct maintenance; that the Committee is also offering to prepare a nomination of the Rosemary Cemetery to the National Register of Historic Places as well as a nomination to the local Register of Historic Places; that the City is interested in designating the Rosemary District as an historic district; that Rosemary Cemetery is significant and should be designated locally and nationally as an historical landmark; that the City is required to sign the National Register nomination and initiate the local Register nomination; that a walking brochure should be created for distribution to City offices; that an historical designation sign with historical photographs is desired for placement on the property; that the Committee wishes to become the expert council to the City regarding the Rosemary Cemetery; that the Committee can focus on other cemeteries within the City limits if the Rosemary Cemetery is successfully restored. Ms. Burns stated that the Rosemary Cemetery is property of the City; that the property was provided to the City with the provision the property would be maintained by the City; that the Rosemary Cemetery has had a difficult past due to insufficient funds; that the Women's Club helped start maintenance of the Rosemary Cemetery; and referred to the donation document dated April 14, 1903. Mayor Pillot read portions of the donation document indicating the following: The party of the first part is J. Hamilton Gillespie and wife, Mary Gillespie. The City is the party of the second part. The consideration is $1. The property is described as the southeast quarter of the northeast quarter of the northwest quarter of the northwest quarter of Section 19 being the tract of land known as Rosemary Cemetery and platted off as a cemetery according to the plat registered in the plat books of Manatee County declaring the tract is conveyed for use solely for the purposes as a burial place for the inhabitants of Sarasota town and the vicinity with the party of the second part by accepting being obligated to upkeep the tract in a suitable and decent manner as a burial place with the power to sell lots at any reasonable price and apply the proceeds to upkeep solely. Dated as filed on July 16, 1903. Commissioner Cardamone stated that the City was 1 year old at the time the donation document was filed. Ms. Burns stated that the Rosemary Cemetery received burials before the City acquired the property; that the first burial was Tom Booth who arrived in the City with settlers and is said to have worked himself to death; that the Rosemary Cemetery has 1 another sad storyi that a women and two children who were stabbed to death are buried in the cemetery; that the husband confessed to the Sheriff; that most individuals buried in Rosemary Cemetery met tragedyi that the present owners of plots pay extremely small amounts to the City; that the undertaker has taken over the management of selling plots; that some of the City's earliest residents are buried in the Rosemary Cemetery. Mayor Pillot stated that the Rosemary Cemetery has headstones with names of individuals for which streets are named today. Ms. Burns stated that personal plans are for burial at the Rosemary Cemetery. Mayor Pillot asked if plots exist without owners? BOOK 47 Page 19762 07/05/00 6:00 P.M. BOOK 47 Page 19763 07/05/00 6:00 P.M. Ms. Burns stated yes; that many burials are not marked; that wooden planks have disappeared; that a scan shows concrete markers of individuals have been broken. Mayor Pillot asked if research has identified many individuals buried at Rosemary Cemetery? Ms. Burns stated yes. Commissioner Quillin stated that in 1983, the Committee conducted a clean-up at Rosemary Cemetery; that the Rosemary District and Cemetery have always been personally loved and promoted; that the City's beginning is buried at Rosemary Cemetery with the founders; that the Historic Alliance has always been available for monitoring the Rosemary Cemetery; and displayed a picture of the Rosemary Cemetery in 1903. Commissioner Quillin continued that benches evident in the picture should be recreated for the Rosemary Cemetery today; that a perpetual foundation would be supported; that loved ones of individuals buried in Rosemary Cemetery may contribute to the foundation; that the Rosemary Cemetery should never be forgotten or lack care; that a perpetual foundation would ensure continuing care. Ms. Burns stated that the former Friends of Rosemary can be approached regarding a perpetual fund; that all cemeteries in the area are important to the Committee. Commissioner Cardamone asked the involvement of the Historic Preservation Board? Ms. Burns stated that the request for historic designation is supported by the Historic Preservation Board. Commissioner Cardamone stated the Historic Preservation Board has a significant role in assisting the Committee in efforts to obtain historic designation. Ms. Ball stated that the Committee met with the Historic Preservation Board at the May 2000 Board meeting. Ms. Burns stated that the Rosemary Cemetery has a problem with trees; that the City only trims palm trees; that the Rosemary Cemetery has beautiful oak trees; that volunteers will trim the trees. City Manager Sollenberger stated that the recommendation is specific; that the implications of the recommendation are not known; that the issue should be referred to the Administration for analysis by the Public Works and Planning Departments; that Staff is supportive of the Committee's efforts regarding Rosemary Cemetery; however, the recommendation cannot be supported due to unknown implications; that many issues such as working with the conservator are administrative. Mayor Pillot. stated hearing the Commission's agreement, the issues presented concerning the Rosemary Cemetery are supported and referred to the Administration for review. Mayor Pillot stated that other cemeteries in the community such as the cemeteries on US 301 and Bee Ridge Road should be considered. Commissioner Mason asked if the nomination of the Rosemary District for historic district designation includes the Rosemary Cemetery? Commissioner Quillin stated that the Rosemary Cemetery was to be included if possible. Ms. Burns stated that a separate nomination could be made if necessary. City Manager Sollenberger stated that a status report will be provided within 60 days. Mayor Pillot stated that the ground maintenance techniques should be considered to assure no further damage occurs at the Rosemary Cemetery. City Manager Sollenberger stated that maintenance methods have been addressed with the Public Works Department; that meeting with the conservator will be helpful. Mayor Pillot asked if the Committee requires additional action at this time? Ms. Burns stated no; that considerable public support was obtained in the early 1980s; that many groups have expressed a current interest in supporting the Rosemary Cemetery. BOOK 47 Page 19764 07/05/00 6:00 P.M. BOOK 47 Page 19765 07/05/00 6:00 P.M. City Manager Sollenberger stated that Staff will be in contact with the Committee; that the Committee's offer is a wonderful gift. 15. NEW BUSINESS: PRESENTATION RE: : THE COALITION OF AFRICAN- AMERICAN LEADERSHIP = REFERRED TO THE ADMINISTRATION FOR A REPORT BACK (AGENDA ITEM VII-2) #3 (0280) through (0835) City Manager Sollenberger stated that a meeting was held on June 5, 2000, with members of the Coalition of African-American Leadership (CAAL) to discuss economic development in the Greater Newtown community and a variety of other issues and concerns; that options for allocating funds from the Local Option Sales Tax (L.O.S.T.) extension, also called the penny sales tax, for development of the Greater Newtown community were also discussed; that CAAL representatives were requested to present the concepts to the Commission. City Manager Sollenberger referred to a June 21, 2000, letter from CAAL regarding the City's policies of community and economic development in Greater Newtown; and stated that concerns regarding Administrative recommendations for use of the L.O.S.T. extension were expressed by CAAL members who indicated a desire to address the Commission regarding the concerns. Reverend William Holley, Chairman, CAAL, came before the Commission and stated that the opportunity to address the Commission is appreciated; that CAAL representatives and board members are present in the audience and willing to answer any Commission questions; that CAAL was established in January 1999 to address issues impacting the Atrican-American community of Sarasota County; that the three principle goals of CAAL are to provide broad-based unified leadership on issues affecting the African-American community, to promote unified strategies for the issues, and to support community-based organizations impacting the broader African-American community of Sarasota County; that CAAL was approached by a number of citizens from the Atrican-American and other County communities to address the Commission concerning redevelopment of the Greater Newtown community; that citizens voiced concern for the direction and lack of planning of redevelopment; that CAAL initially maintained a passive position regarding redevelopment; that CAAL decided to reexamine the issues pertinent to redevelopment of the Greater Newtown community and will now take a more active position in redevelopment efforts; that CAAL held discussions with other partners concerned about redevelopment such as Michael Saunders, Member, Greater Newtown Community Redevelopment Corporation (GNCRC) Advisory Board, and Kerry Kirschner, Member, GNCRC Advisory Board; that CAAL desires to obtain input for redevelopment from a broad cross-section of the community, to inform the public of the issues regarding redevelopment, to understand impact of the issues on the community, and to act on the issues affecting redevelopment; that CAAL recently met with the City Manager and discussed redevelopment : issues and the City's position and plans for redevelopment; that a comprehensive plan is necessary for the successful redevelopment of the Greater Newtown community; that CAAL recommends the City support the issues and recommendations presented in the June 21, 2000, letter from CAAL and the Commission authorize the City Manager to collaborate with CAAL to develop a comprehensive plan for redevelopment of the Greater Newtown community, including working towards a budget and timeframe for redevelopment; that a comprehensive plan must be completed with input from all stakeholders; that previous efforts did not include all individuals and organizations affected by redevelopment; that certain individuals will feel excluded from any redevelopment initiative or effort; that the City and CAAL should attempt to include all affected persons as part of a good faith effort to incorporate public input; that CAAL does not request budgetary support other than assistance for needs regarding the impact of redevelopment and planning efforts; that the Commission's attention is appreciated. The following persons came before the Commission: Raymond Burton, 1945 29th Street (34234), stated that a question is the activities CAAL would be pertorming which are not currently being performed by GNCRC. Lance Shabazz, 1371 13th Street (34236), stated that five generations of his family have lived and owned property in the City and the Greater Newtown community; that as a property and business owner and a disabled veteran, the personal concern regards the leadership of the Greater Newtown community; that few citizens are aware of redevelopment efforts for the Greater Newtown community; that many claim to speak for the local African-American community but do not receive the community's support; that the current leadership of the local African- American community should be supported; that efforts should be made to address the concerns of all local Atrican-American BOOK 47 Page 19766 07/05/00 6:00 P.M. BOOK 47 Page 19767 07/05/00 6:00 P.M. community members; that he represents many business owners in the Greater Newtown community. Cynthia Porter, 600 47th Street (34234), Executive Director, GNCRC, stated that important information will be presented to the Commission; that GNCRC worked initially with Greater Newtown residents to initiate a marketplace similar to the Downtown marketplace; that GNCRC was unsuccessful due to a lack of staff and volunteers and maintained a passive position for the future development of a marketplace; that GNCRC subsequently allowed any resident to develop and implement a marketplace plan, provided the permission of every resident residing near a potential marketplace was obtained; that Commissioner Quillin previously questioned GNCRC's involvement with the Urbaculture Project of the Florida House Institute for Sustainable Development (FHI); that GNCRC no longer has any involvement with the Urbaculture Project, for which the Environmental Protection Agency (EPA) maintains sole responsibility, that GNCRC wishes to relinquish all ties to the Urbaculture Project until GNCRC's involvement is necessary; that the position is taken to maintain optimal use of staff and volunteers; that GNCRC's office remains open to community members wishing to voice concerns regarding the Urbaculture Project; that CAAL has significant support from the local African-American community; that the local African- American community, along with representatives of the National Organization for Women (NOW) and faculty, staff, and students of New College of the University of South Florida (New College) collaborated to lobby the State regarding Governor Jeb Bush's "Florida First" Initiative and to represent Sarasota before the State; that GNCRC obtained communitywide support for the Front Porch Florida program, sponsored by the Office of Urban opportunity; that efforts have been made to obtain the input of citizens not normally able to attend GNCRC, CAAL, and Commission meetings; that the Greater Newtown communities are no more fractured in opinion and leadership than other communities; that a strategic plan is necessary for the Greater Newtown community; that GNCRC requests the Commission direct Staff to issue a Request for Proposal (RFP) for a strategic plan. City Manager Sollenberger stated that the Administration recommends the Commission direct Staff to develop a report regarding the Greater Newtown community and the issues addressed in the CAAL letter for presentation to the Commission. On motion of Commissioner Mason and second of Vice Mayor Hogle, it was moved to refer the concerns of the Coalition of African- American Leadership to the Administration for a report back. Commissioner Quillin stated that the Administration should work closely with CAAL, GNCRC, and Greater Newtown community members; that the City funded GNCRC to produce a strategic plan for the Greater Newtown community; that Staff should advise the Commission regarding the responsibilities of GNCRC; that the Administration recentiy sent a letter to GNCRC regarding the City's concerns. Mayor Pillot called for a vote on the motion. Motion carried unanimously (5 to 0): Cardamone, yesi Hogle, yes; Mason, yesi Quillin, yes; Pillot, yes. 16. NEW BUSINESS: REPORT RE: UPDATE US 41 DETOUR AND CONSTRUCTION SCHEDULE (AGENDA ITEM VII-3) #3 (0835) through # 4 (0515) City Manager Sollenberger stated that the City and the Florida Department of Transportation (FDOT) have scheduled installation of new traffic signals, utility replacement, resurfacing, and streetscape beautification on US 41 between Tenth Street and Gulf Stream Avenue; that the improvements will necessitate the closing of US 41 in the area; that the Commission previously expressed concern for the US 41 construction and proposed detour; that Staff was requested to prepare a report and will present the detour plan and schedule to the Commission. William Hallisey, Director of Public Works, Duane Mountain, Deputy Director of Public Works, and Dale Haas, Principal Utilities Engineer, Public Works, came before the Commission. Mr. Hallisey referred to computer-generated slides of the area on US 41, and stated that the project for the construction on US 41 between Gulf Stream Avenue and Tenth Street began in May 2000, will conclude in December 2000, and includes the resurfacing of US 41, intersection improvements including the installation of new traffic signals, the replacement of existing nearby utilities, the beautification of the US 41 streetscape, which is funded by a State Highway Beautification Grant, and the installation of central medians; that closure of US 41 at Sixth Street will be required to install utility lines and sewer connections to the Renaissance of Sarasota and to upgrade other utilities. BOOK 47 Page 19768 07/05/00 6:00 P.M. BOOK 47 Page 19769 07/05/00 6:00 P.M. Mr. Mountain stated that the current project is larger than US 41 resurfacing and is part of the West Downtown Revitalization Project (WDRP), which consists of many projects including the Cocoanut Avenue at Sixth Street Streetscape project, the Florida West Coast Symphony (FWCS) expansion project, the Ritz-Carlton of Sarasota project, the Renaissance of Sarasota project, the ballroom renovation of Hotel Associates of Sarasota, Ltd. (Hyatt Sarasota), the Van Wezel Performing Arts Hall (VWPAH) renovation project, and the US 41 resurfacing project; that the planning process included input from the Engineering, Public Works, and Neighborhood Development Departments as well as FDOT, Sarasota County Area Transit (SCAT), and the construction staff of APAC Florida, Inc.; that Staff and construction managers from the Renaissance of Sarasota and the FWCS expansion project have worked on the current project since 1999; that public meetings concerning the current project were held on May 7 and June 27, 2000, and advertised to the public through mailings, postcards, and door-to- door handouts; that 25 individuals attended the first public meeting, while approximately 55 individuals attended the second public meeting; that the current project includes public information signage; that signs indicating the July 10, 2000, closure of US 41 between Gulf Stream Avenue and Tenth Street were placed on US 41 at Wood Street and at University Parkway; that 11 business information signs will be placed between July 7 and 9, 2000, indicating alternate routes to local businesses; that Staff is working with FDOT to place advertisements in local southwestern Florida newspapers regarding the continued operation of businesses located in the construction zone; that a comprehensive public information campaign is being conducted to inform residents, business customers, and the general public of the construction and alternate routes; that discussions regarding the construction were held with local businesses, which primarily requested adequate signage; that the construction poses an inconvenience to local businesses. Mr. Haas referred to computer-generated slides of US 41 and the City's utilities near US 41; and stated that the proposed construction includes a central median in front of the Municipal Auditorium; that the intersection of US 41 at Sixth Street is of most concern and serves as the major entrance to the Hyatt Sarasota and the Municipal Auditorium; that major utilities are located in the nearby area and require upgrading and replacement as many of the utilities are 50 years old or older; that one goal of the improvements is to make the intersection a pedestrian friendly and enhanced intersection; that 4 to 6 inches of rain accumulate regularly during thunderstorms and rain showers; that standing water poses difficulties to pedestrians and vehicles passing through the intersection; that major stormwater improvements are necessary to prevent the future accumulation of standing water and to make the intersection pedestrian friendly; that the Renaissance of Sarasota project requires 12 inches of sanitary sewer connection to handle the proposed building capacities; that an 18-inch main sewer line exists beneath US 41 from Boulevard of the Arts to Sixth Street which will be removed and replaced; that an 8-inch main water line beneath US 41 at Sixth Street poses a difficulty to the construction project and requires replacement; that the current project will raise the intersection to increase stormwater drainage; that the reclaimed water line spanning US 41 between Central Avenue and Sixth Street will be extended to another existing water line and provide reclaimed water for use by the Sarasota Garden Club; that Comcast Cablevision of West Florida, Inc. (Comcast) and General Telephone and Electric (GTE) will also be placing 4-inch conduits; that the age of the current intersection and existing utilities require a comprehensive replacement and improvement effort, mandating closure of US 41 at Sixth Street for success; that utilities cross the entirety of the intersection in many directions; that the entire intersection will be excavated to ensure proper installation; that piecemeal installation will not suffice for proper replacement and installation; that a sanitary sewer line spans the entire intersection and is buried 10 feet below ground, the last 4 feet of which is located below sea level; that excavation of the area will require utilizing watering pumps, establishing a perimeter around the excavations, and de-watering adjacent areas; that the depth and size of the sewer line requires special excavation equipment to excavate, deposit, and haul dirt from the intersection; that the necessary equipment will consume a significant amount of space; that the maintenance of traffic during construction would be very difficult; that FDOT representatives and Public Works and Engineering Staff held meetings to develop a detour plan; that the proposed detour plan diverts traffic away from the current construction on Cocoanut Avenue at Sixth Street to avoid further congestion; that efforts were coordinated with contractors, property owners, and engineers to ensure reduced traffic congestion; that the proposed plan detours traffic through the fully controlled, lighted intersections with left-turn lanes of US 41 at Tenth Street, Tenth Street at Lemon Avenue, Lemon Avenue at Fruitville Road, and US 41 at Fruitville Road; that the anticipated delay to US 41 vehicular traffic is 8 minutes; that businesses and public tacilities located on US 41 between Fruitville Road and Tenth Street will be. BOOK 47 Page 19770 07/05/00 6:00 P.M. BOOK 47 Page 19771 07/05/00 6:00 P.M. afforded alternate access routes; that additional signage has been posted indicating alternative access routes; that the FWCS expansion project requires replacement of a 15-inch sewer line, an 8-inch water main line, and a 6-inch reclaimed water main line; that the utility construction phase of the FWCS project will be delayed until the current project has been completed and the traffic rerouted to US 41; that local vehicular traffic on US 41 to businesses located on or near US 41 between Fruitville Road and Sixth Street will be permitted; that meetings were held with SCAT to ensure continued and additional bus service in the affected area, the access to which will be restricted but not denied to residents; that the current project commenced in May 2000 and consists of underground work and the setting of pole bases for mast arms at the controlled intersections; that construction was suspended at the request of State Senator John McKay to offset the traffic burden posed by the 2000 Suncoast Offshore Grand Prix; that a schedule indicating the current project will terminate in December 2000 has been published; that many residents became upset upon the posting of the proposed termination date; that meetings were held with the contractor to develop a plan to accelerate the project; that the contractor agreed to provide additional construction crews to relocate and replace the utilities; that the intent is to reopen the western portion of US 41 as soon as possible, place utilities accordingly, and begin restoration and reconstruction efforts on the intersection while replacement of utilities located on the eastern portion of US 41 is ongoing; that the original plan proposed completion of all utilities prior to restoration and beautification of the intersection; that the revised plan provides for partial opening of the intersection on October 7, 2000, at which time at least two southbound lanes of US 41 will be open for traffic; that the detour of the two northbound lanes of US 41 will continue until the end of November 2000 at which time beautification and restoration efforts will be concluded; that significant efforts are being made to complete construction as soon as possible; however, the contractor refuses to be bound by the proposed date due to possible unforeseen weather circumstances such as a tropical storm or hurricane; that Staff will continue to work with many people in the area, including the contractor, project managers, and the developers, who provided significant input in coordinating construction efforts. Mayor Pillot asked if the detour plan along US 41 could be one lane of northbound and one lane of southbound traffic rather than the continued detour of all northbound traffic? Mr. Haas stated no; that northbound vehicles could attempt left turns to Boulevard of the Arts delaying traffic considerably; that FDOT would require the construction of a separate left-turn lane in the construction zone to meet all safety requirements; that the necessary physical space is not available for construction of a left-turn lane on US 41 at Boulevard of the Arts. Mayor Pillot asked if northbound vehicular traffic can be stopped from attempting left turns to Boulevard of the Arts? Mr. Haas stated no. Commissioner Cardamone asked if signage could be posted forbidding left turns to Boulevard of the Arts? Mr. Hallisey stated that Staff is evaluating the possibility of signage prohibiting left turns of northbound traffic on US 41 in the construction zone; that Staff will meet with local business owners on July 6, 2000, to discuss traffic solutions during construction; that business owners will be asked for input regarding left turns during construction; that two-way traffic could occur on October 7, 2000, providing business owners agree to permit increased vehicular traffic to the area; that two-way traffic could begin as early as September 15, 2000, if construction goes as planned; that a discussion was held with a representative of local business owners who requested the City allow an outside engineering firm to assess and supervise the construction; that Staff supports outside supervision provided the chosen firm is able to complete the construction ahead of schedule; that the current project will be difficult; that all suggestions to alleviate any difficulty inherent in the City's efforts are welcome; that closure of the intersection is necessary to connect to the sanitary sewer and to complete construction; that further accommodations for the public are possible; that every attempt will be made to formulate a better detour plan; that FDOT recently committed to fund additional advertisements and signage to inform the public of the continued operation of local businesses; that a commitment to work with local businesses is maintained. Mayor Pillot asked if alternatives are available for the proposed construction? Mr. Haas stated no. Commissioner Cardamone asked the reason the utility, water, and sewer lines run across instead of parallel to the intersection? BOOK 47 Page 19772 07/05/00 6:00 P.M. BOOK 47 Page 19773 07/05/00 6:00 P.M. Mr. Haas stated that most lines serve facilities and properties such as the Hyatt Sarasota, VWPAH, and the Gulf Coast Wonder and Imagination Zone, Inc. (G.WIZ) Science Museum near the intersection. Commissioner Cardamone asked the reason telephone and cable utility lines require separate conduits? Mr. Haas stated that GTE already maintains utility lines in the area and wishes to connect the existing lines; that Comcast plans to install completely new lines in the area. Commissioner Quillin stated that the current project is desirable and is a significant aesthetic improvement; and asked if the reuse lines will cross US 41? Mr. Haas stated yes. Commissioner Quillin asked if the reuse lines will extend to the VWPAH and the FWCS? Mr. Haas stated that reuse lines have existed at the VWPAH for several years; that the FWCS expansion project includes installation of a 6-inch reclaimed water line from the north to the south ends of the leasehold; that the north end of the reclaimed water line will be connected to the 10-inch reuse line beneath Tenth Street, creating a loop in the area. Commissioner Quillin stated that a loop in the area is desirable and allows for further commercial development. Mr. Haas stated that the intent is to create a loop; that the current project will make similar connections on other lines and areas. Commissioner Quillin stated that the summer is a busy time for local businesses; that the concern is the potential traffic congestion for local neighborhoods; that opening Fourth Street to detour traific to alleviate congestion on Lemon Avenue and Fruitville Road should be considered. Mr. Haas stated that project meetings are held every Wednesday at 2 p.m., are open to the public, and often include discussion with FDOT staff regarding current City and State projects; that contractors and local business owners regularly attend the meetings; that the meetings are held to hear and respond to any citizen questions regarding utilities, neighborhoods, public works, engineering, or other concerns; that Staff works diligently to resolve any issues brought to the project meetings. Mayor Pillot asked if traffic lanes could be constructed over empty space near US 41, for example, on the southwest corner of the Renaissance of Sarasota? Mr. Haas stated that rerouting traffic over existing property would not be safe nor meet FDOT standards. Mayor Pillot stated that FDOT standards are of less concern than the legality of the City's actions; that safety is a concerni however, FDOT standards should be relaxed if necessary. Mr. Haas stated that Staff is working closely with FDOT representatives; that FDOT maintains the US 41 right-of-way; that any construction on US 41 requires an FDOT permit. Mayor Pillot stated that a route over Renaissance of Sarasota property would not cross FDOT right-of-way. Mr. Haas stated that the length of the taper, i.e., the narrowing of the roadway, the width of the roads, and the radius of turns must meet FDOT standards; that building of by-pass roads is common; however, FDOT requires any by-pass road be of considerable length for approval; that FDOT approval is also speed dependent. Mayor Pillot asked the alternatives to closing US 41? Mr. Haas stated that no alternatives are available; that Staff will work with the contractor to assure US 41 is closed for as short a time as practical and possible. Commissioner Cardamone asked if work could be conducted at night? Mr. Haas stated that Staff is negotiating with the contractor concerning work hours; that the City offered to pay extra for night work and double crews; that a definitive schedule has not been received as the contractor is still negotiating with subcontractors; that Staff will continue to examine the possibility of night work. BOOK 47 Page 19774 07/05/00 6:00 P.M. BOOK 47 Page 19775 07/05/00 6:00 P.M. Mayor Pillot asked if work was done on a bridge on Interstate (I)-75 at night? Mr. Haas stated that the night work was an forced FDOT to relax standards. emergency job and Mr. Hallisey stated that night work refers to two construction shifts, i.e., construction during the day and night. Commissioner Quillin stated that residents near the construction site may be affected by night work; that pumps will be required to empty the construction site of ground water and will be noisy; that the City should inform residents of night work before construction commences. Mr. Haas stated that significant efforts are exerted to supervise the construction site; that every attempt will be to resolve citizens' complaints and questions. made The following persons came before the Commission: Robert Seth-Ward, 300 North Tamiami Trail (34236), Churchills of London (Churchills), stated that the representing to address the Commission is appreciated; that Churchills opportunity furniture store on US 41 at Fruitville Road; that the is a Closure of US 41 results in several problems; that proposed portion of current business consists of a major drive-by shoppers; that Churchills chose the present location due to the traffic on US 41; that present business significant operations will be significantly affected by the proposed closure of US 41; that Churchills was originally informed of the decision to close US 41 at the May 2, 2000, Public Works public information meeting; that promises were made to keep US 41 open until a July 27, 2000, Public Works public information meeting; that a Public Works public information meeting was held on June 27, 2000, with short notice to business owners; that the meeting was a surprise. Mayor Pillot asked if Staff will respond to concerns citizens' comments? following City Manager Sollenberger stated that Staff will note concerns and respond after citizens' comments. Mr. Seth-Ward stated that Staff indicated mailings were sent to local business and property owners; that some businesses did not receive a mailing and were not aware of the June 27, 2000, Public Works public information meeting; that Staff indicated working with planners, developers, contractors, and others but did not contact Churchills and other local business owners, who will lose business and may be driven out of business; that Staff requested local business owners affected by the proposed closure of US 41 provide business names for placement on signage indicating the location of affected businesses; that a few businesses were excluded from the posted signage; that Staff refused to print new signage for businesses applying after the passing of the City's deadline; that Staff announced the December 2000 re-opening of US 41 at the June 27, 2000, Public Works public information meeting; that the City proposed the October 2000 re-opening date once complaints were voiced; that the October 2000 re-opening date could have been established earlier if Staff had listened to complaints of local business owners; that few guarantees exist for an October 2000 re-opening of US 41; that construction will be delayed due to the hurricane season and will not be completed until December 2000; that local business owners are aware the construction is necessary to support the continued growth and development of the City and the County; however, an attempt should have been made to consider the concerns of local business owners; that Staff seems determined to proceed with closure and will not consider alternate construction plans; that similar traffic concerns and inconveniences were voiced during earlier Commission discussion concerning the remodeling of City Hall; that the plight of local business owners requires significant attention; that few efforts have been made to contact local business owners; that discussions which did occur were vague concerning City plans; that Staff responded to complaints but not suggestions and comments; that the City should relax existing regulations of the Zoning Code (1998) to allow for increased signage and certain special sales events during the proposed Closure; that increased signage and certain special sales events are not allowed under current Zoning Code (1998) regulations but could alleviate some burden to businesses during the proposed closure; that signage could be placed on detour roads. Joe Marconi, 332 North Tamiami Trail (34236), representing Nello's Formal Wear, stated that business will be significantly affected by the proposed closure; that local businesses have endured construction projects on Main Street and at the Sarasota Quayi that the May 2, 2000, Public Works public information meeting was personally attended; that Staff provided local business and BOOK 47 Page 19776 07/05/00 6:00 P.M. BOOK 47 Page 19777 07/05/00 6:00 P.M. property owners a map of the proposed detour, reassured local business owners of the City's intent to maintain two lanes of US 41 traffic during construction, and promised the termination of resurfacing by October 2000; that local business owners approved the original plans which have changed since the May 2, 2000, meeting; that mailings did not indicate closure of US 41 from Fruitville Road to Tenth Street; that mailings indicated the closure of US 41 from Sixth Street to Tenth Street only; that a later mailing indicated the closure would continue to December 2000; that November and December are critical business months to clothing stores due to the Christmas season; that input from local business and property owners was not included in the early stages of the planning process; that the proposed construction will affect local businesses adversely; that the Commission earlier addressed removing the mid-block pedestrian crosswalk on Osprey Avenue between Hillview and Hyde Park Streets and decided to form a committee of business owners and residents to discuss the crosswalk and other issues with the City; that similar action regarding the proposed closure of US 41 should have been taken; that the Commission also discussed earlier the disruptions to the City during remodeling of City Hall and the impact on City operations; that similar consideration should be afforded local business owners affected by the proposed closure of US 41; that local business owners will hire an engineer to work with Staff to develop a better plan for the necessary construction; that Staff has formulated a construction plan affecting local business and property owners and not the City; that local businesses are dependent upon street traffic to maintain operations as evidenced by window and signage advertisements; that 20 to 25 percent of current business is obtained from drive-by shopping; that any significant closure will affect local businesses adversely; that construction should be delayed until local business owners and a private sector engineer can discuss and attempt to reformulate current plans with Staff; that every attempt should be made to maintain two lanes of traffic on US 41. Mayor Pillot asked if Staff agreed to meet with a private sector engineer hired by the affected local business owners? City Manager Sollenberger stated yes; that Staff is receptive to any alternate solution proposed by local business owners or a private sector engineer and will act accordingly; however, delaying construction could be problematic as contracts have been awarded and schedules determined; that a delay in construction could affect the tourist season; that the timing of the construction is critical and must affect as few persons and businesses as possible; that construction has been delayed for the 2000 Suncoast Offshore Grand Prix; that the current schedule presents the best opportunity to affect as few individuals and businesses as possible; that efforts will be made to formulate better plans to pose the least impact during construction. Stephen Mehas, 1000 Boulevard of the Arts (34236), representing the Hotel Associates of Sarasota, Ltd. (Hyatt Sarasota), stated that hiring an engineer is a last resort as local business owners do not wish to incur additional expenses; that local business owners prefer to work closely with Staff to reach a resolution; that the length of closure is the greatest concern; that the improvements. to US 41 are necessaryi that the intersection of US 41 at Sixth Street does not require closure for three months; that major cities such as Seattle, Washington, and Chicago, Illinois, are able to perform construction yet maintain traffic flow on major roadways; that plans for maintaining traffic flow in US 41 can be constructed; that other cities should be consulted; that closure is acceptable for short periods of time; that closure of US 41 for three months or longer would affect local businesses adversely and could be amplified for businesses relying upon patrons visiting the area from other cities, counties, and states; that visitors will experience difficulty in reaching businesses with the closure of US 41; that every effort should be made to reduce the length of closure significantly. Mayor Pillot asked the status of construction of the Hyatt Sarasota? Mr. Mehas stated that delays have occurred due to thunderstorms; however, the construction crew worked the July 4, 2000, holiday; therefore, construction will be completed on schedule. Stanley Appel, 1800 Benjamin Franklin Drive (34236), representing the Quayside Inn, Inc., stated that the Commission agreed earlier to ma ke City Hall hallways passable while construction continues; that US 41 should be kept passable in a similar fashion; that metal plates could be placed on US 41 to maintain traffic flow during construction; that billboards should be utilized to advertise the location and continued operation of local businesses instead of the current posted signage utilizing 6-inch lettering, which is difficult for drivers traveling 25 miles per hour (mph) or greater to read; that signage and potential billboards should be lit during the night; that advertisements in the Sarasota Herald-Tribune do not BOOK 47 Page 19778 07/05/00 6:00 P.M. BOOK 47 Page 19779 07/05/00 6:00 P.M. benefit businesses conducting commerce with patrons from areas outside the Cityi that two lanes of traiiic should be maintained on US 41 at all times. Hank Battie, 1825 Edgewater Drive (34234), representing Cravats, Inc., stated that closure and the timing of the proposed construction will affect local businesses adversely; that Staff responded to the complaints of local business owners rather than attempting to incorporate business concerns into the planning process; that the construction will not be completed on the scheduled date as construction in the City is not completed on schedule; that conducting construction during the Christmas shopping season will affect textile businesses in the affected area adversely; that the detour will pose a significant traific burden to Fruitville Road during the Christmas holiday season; that vehicles will choose alternate routes as a result of the increased traffic on Fruitville Road; that fewer patrons will visit local business owners due to the increased traffic; that local businesses will lose significant revenues; that traific flow should be maintained on US 41 during construction; that the Commission should consider alternate plans prior to a final resolution; that alternate plans should attempt to complete construction as quickly as practical and possible. Victor Calderon, Post Office Box 4241 (34230), stated that the Commission should seek greater control over Staff's planning efforts; that the proposed construction affects three tenants significantly; that the Wynnton Group, Inc., supports an alternate plan and local business owners' concerns; that the City should maintain community cohesiveness in pursuing major construction projects; that FDOT representatives informed local business owners of possible alternate construction plans and strategies; that an agreement incorporating Staff's, citizens', and business owners' concerns could be attained through further collaborative efforts. Mr. Hallisey stated that the major concern of local business Owners is the timing of the construction and alterations to the completion date; that Staff has attempted to respond to the public's input, comments and suggestions at public meetings; that the original construction schedule was extended to include additional work; that Staff's goal is to replace and restore infrastructure over 50 years old including the stormwater system; that replacement of the stormwater system is necessary but was not included in the original FDOT project; that upgrading existing utilities and the sanitary sewer lines were also not included in the original FDOT project; that Staff worked with FDOT to include the additional work to assure as little long-term disruption to the affected area and the public as possible; that significant efforts were made to inform the public concerning all proposed projects in the area. Mr. Mountain stated that two public information meetings were held; that the first public information meeting was advertised through handouts delivered to local businesses and managers of residential units; that attendance was good for the first public information meeting; however, Staff felt further efforts could be made to advertise to the public for the subsequent Public Works public information meeting; that Staff relied upon the US Postal Service to deliver mailings for the second public information meeting which was originally scheduled for July 2000; that Staff decided to hold the second public information meeting on June 27, 2000, to allow the City appropriate time to respond to any major public concerns; that Staff could not have responded to major public concerns if the second public information meeting had been held within days of the schedule commencement of construction; that the advertisement for the June 27, 2000, meeting was produced by the Department of Neighborhood Development, which has extensive knowledge of public relations; that a mailing house was contracted to provide a mailing list of local properties; that all businesses should have received a postcard advertising the second public information meeting; that the size of the postcard might have warranted local business owners to disregard the notice; that Staff cannot determine if all local business owners received the postcard as a return receipt was not requested; that Staff made every effort to send a postcard to all local business Owners; that the first public information meeting was held in May 2000 and was preliminary in nature; that Staff had not obtained a construction schedule from the contractor at the time of the first public information meeting; however, Staff was aware of the necessity of closure during the first public information meeting, which proceeded with little public concern for the proposed construction and closure; that local business owners and residents voiced significant concerns at the second public information meeting; that Staff was instructed to reduce the timeframe for the proposed construction and to offer the contractor additional funds to work at night and a second shift; that the City remains committed to completing construction by October 7, 2000; that Staff was responsive to the concerns of local business owners and residents. BOOK 47 Page 19780 07/05/00 6:00 P.M. BOOK 47 Page 19781 07/05/00 6:00 P.M. Mr. Hallisey stated that additional efforts to increase the quantity and quality of signage for local businesses in the area will be undertaken. Mayor Pillot asked if a deadline has passed for local businesses to request the posting of signage? Mr. Hallisey stated that no deadline was established; that discussion continues concerning alternate and additional signage; that local business owners should consult with Staff, who remains committed to addressing the concerns of local business owners and is open to a private sector engineer, an examination of the proposed construction plans, and formulation of alternate methods to complete the necessary improvements; that the impact of the construction on the community is recognized; that the construction work is simple; that the potential to use metal plating during construction will be examined; however, installation and removal of metal plating will extend the construction significantly; that alternate plans will be examined; that the best course of action remains closure of the intersection due to the complexity of the excavations, water drainage, and line separation; that State and FDOT standards and requirements should be met; that sewer, water, and reuse lines should be maintained separately to avoid possible cross-contamination. Mr. Mountain stated that signage must be ordered in advance and is considered complete; however, signage as required by local business owners and the Commission will be added. City Manager Sollenberger stated that the Administration instructed Staff to expend significant efforts to accommodate local business owners' concerns regarding signage. Commissioner Quillin stated that the City should allow local businesses to hold special sales events otherwise illegal in the Zoning Code (1998); and asked if the City could suspend the appropriate provisions of the Zoning Code (1998) to allow local businesses affected by the construction to hold special sales events? City Manager Sollenberger stated that suspension of certain elements of the Zoning Code (1998) will be discussed; that the City undertook a similar action during construction on Fruitville Road and amended the Zoning Code to allow additional parking for affected residents during the Fruitville Road construction; that the Commission will be informed of the appropriate action. Commissioner Cardamone stated that Staff's efforts to maintain traffic flow on US 41 is pleasing; that US 41 is a vital source of commerce of local business owners; that many local businesses rely on drive-by patrons; that opening two lanes only for southbound traffic on US 41 is not pleasing; that alternate means to maintain two-way traffic on US 41 should be considered; that construction will impede commerce in the area; that efforts to work with local business owners should continue; that major storms could affect the construction schedule significantly. City Manager Sollenberger stated that every effort will be made to complete the. construction as quickly as possible and to resolve citizens' complaints and questions. Commissioner Quillin stated that all affected residents and local business owners should be informed of the public information meetings held every Wednesday; that local business owners should form a business coalition to present unified concerns to the City. Mayor Pillot asked the location of the public information meetings? Mr. Mountain stated that the public information meetings are held in the downstairs conterence room at the Public Works building at 1761 12th Street. Mayor Pillot asked if a shorter detour such as a roadway on the southwest portion of the Renaissance of Sarasota property diverting traffic onto Sixth Street, to Cocoanut Avenue, and to Fifth Street to return drivers to US 41 is possible? Mr. Haas stated that the suggestion will be discussed with local business owners and the contractor; that efforts will be made to detour traffic closer to local businesses. Commissioner Mason stated that alternate detours should be discussed with residents affected by the construction; that residents' input should be incorporated into planning a detour. Commissioner Cardamone asked the status of construction on Cocoanut Avenue? BOOK 47 Page 19782 07/05/00 6:00 P.M. BOOK 47 Page 19783 07/05/00 6:00 P.M. Mr. Mountain stated that the Cocoanut Avenue construction remains on schedule; that the project consists of construction on Cocoanut Avenue from Gulf Stream Avenue to Tenth Street and on Sixth Street from US 41 to US 301; that the expected construction was anticipated for 210 days; that the construction contract provides for a $400 fine per day to the contractor if construction exceeds the agreed duration; that the contractor completed the Martin Luther King, Jr. Way (MLK Way) streetscape project and other projects on schedule; that construction will terminate on Cocoanut Avenue and Sixth Street at the end of September 2000; that the brick intersection of Osprey Avenue at Sixth Street was completed recently; that the construction contract allows the contractor to complete construction in segments allowing the public to utilize an increased portion of the street while construction continues; that the contractor is not required to maintain completed portions which allows further construction efforts; that Cocoanut Avenue from Gulf Stream Avenue to Sixth Street and Sixth Street from US 301 to Orange Avenue will be completed shortly. Mayor Pillot stated that the timing of the construction is frustrating but necessary; that the cooperation of local business owners is appreciated and respected. Mr. Marconi stated that signage posted on US 41 at Wood Street directs traffic away from US 41 to US 301 and is counterproductive, as traffic is being diverted from local businesses; that the signage at Wood Street should be eliminated; that signage should be focused to direct traffic to visit local businesses. Mayor Pillot asked if Staff would examine the signage at Wood Street? City Manager Sollenberger stated yes. 17. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #4 (0515) There were no Commission Board or Committee reports. 18. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA (AGENDA ITEM X) #4 (0515) through (0702) COMMISSIONER MASON: A. asked when appointments to the Sarasota Housing Authority (SHA) Board will be made? City Auditor and Clerk Robinson stated that appointments to the SHA Board, the Board of Adjustment and other City boards will be on the agenda of the July 17, 2000, Regular Commission meeting. Mayor Pillot asked the number of applicants for appointment to the SHA Board? City Auditor and Clerk Robinson stated that no new candidates applied for appointment to the SHA Board. Mayor Pillot stated that the Commissioners could meet with each applicant; and asked if meetings could begin? City Auditor and Clerk Robinson stated that meetings could begin immediately; that Staff will provide the necessary information to each Commissioner as soon as possible. B. stated that a recent television program on the History Channel was viewed concerning the City of Sarasota and, particularly, the Sarasota Lido Casino. Commissioner Quillin asked if the television program concerned Work Progress Administration (WPA) projects? Commissioner Mason stated that an answer is not known. Commissioner Quillin stated that a similar documentary about the City of Baraboo, Wisconsin, regarding John Ringling was seen; that the documentary included footage of Ca'd'Zan and other sites associated with Mr. Ringling; that Staff is seeking to obtain a copy of the documentary. VICE MAYOR HOGLE: A. stated that Staff and volunteer efforts regarding Police Department special events are appreciated. MAYOR PILLOT: A. stated that a letter dated June 29, 2000, from Comcast Cablevision of West Florida, Inc. (Comcast) indicates BOOK 47 Page 19784 07/05/00 6:00 P.M. BOOK 47 Page 19785 07/05/00 6:00 P.M. the City will no longer use Channel 52 for broadcasting purposes but will use Channel 19 as of August 1, 2000; that the School Board of Sarasota County will no longer use Channel 52 for broadcasting purposes but will now use Channel 20 as of August 1, 2000; that Comcast will provide customers with 30-days notice of the programming changes; and asked if the information provided by Comcast is correct? City Auditor and Clerk Robinson stated yes. Commissioner Quillin stated the City and County invested significant funds and time in developing logos and identities regarding use of Channel 52; and asked if discussion of Comcast's actions could be an agenda item for a later Commission meeting? City Auditor and Clerk Robinson stated that the contract between the City and Comcast affords Comcast the ability to change programming and channel allocations. B. stated that the efforts of the Rose Bay Realty Company regarding placement of flags during the July 4, 2000, holiday are appreciated. 19. ADJOURN (AGENDA ITEM XII) #4 (0702) There being no further business, Mayor Pillot adjourned the Regular meeting of July 5, 2000, at 11:10 p.m. BFaz Fi TRLA GENE M. PILLOT, MAYOR ATTESTos PSOTA Pp La henssn ROBINSON, CITY AUDITOR AND CLERK G 90.?