Book 3 Page 31825 04/20/15 2:30 P.M. MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETING APRIL 20, 2015 PRESENT: Chair Willie Shaw, presiding, Vice Chair Susan Chapman, Members Suzanne Atwell, Eileen Normile, and Stan Zimmerman, and Executive Director Thomas Barwin, Deputy Attorney Michael Connolly, and Deputy Secretary Karen McGowan ABSENT: Attorney Robert Fournier and Secretary Pamela Nadalini The meeting of the Community Redevelopment Agency (CRA) was called to order by Chair Shaw at 2:33 p.m. 1. APPROVAL RE: MINUTES OF THE SPECIAL COMMUNITY REDEVELOPMENT AGENCY MEETING OF APRIL 6, 2015 (AGENDA ITEM CRA-1) Chair Shaw noted Community Redevelopment Agency Board consensus to approve the minutes of the Special Community Redevelopment Agency (CRA) meeting of April 6, 2015. 2. REPORT RE: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD'S REGULAR MEETING OF APRIL 2, 2015 - PRESENTERIS): CHAIR ERNEST DUBOSE OF THE NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD AND NORTH SARASOTA (CRA-2) General Manager Lorna Alston, Newtown-North Sarasota Redevelopment Division, Neighborhood and Development Services (NDS) Department, and Ernest "Ernie" DuBose, Chair, Newtown Community Redevelopment Agency Advisory Board, came before the Commission. Ms. Alston stated that the Newtown Community Redevelopment Agency Advisory Board (NCRAAB) Report of April 2, 2015, is being presented before the CRA today; that the NCRAAB Report outlines the recommended priority projects future tax incremental funding which is listed in the Newtown CRAAB Priority Matrix 2015" included in the. Agenda backup material; that the CRA: asked Staff to research and propose projects identified in the CRA Plan as well as conduct subsequent studies for consideration in prioritizing accordingly with the redevelopment needs of the community and to factor in the potential greatest impact in leveraging opportunity; that the NCRAAB chose two priorities to exemplify these factors as well as the necessity for the continuation of the Downtown CRA as a support funding source; that the other item on the NCRAAB Report includes the request for clarification of holding Newtown Tax Increment Finance (TIF) funds harmless for any cost overruns expenditures of Downtown project shortfalls which is addressed in her memorandum dated April 13, 2015, included in the Agenda backup material, which details and clarifies the process of how future TIF funds of a 50/50 split between the NCRAAB and Downtown CRA will be handled. Mr. DuBose stated that NCRAAB met on April 2, 2015, and in addition to approval of the January 8, 2015, NCRAAB minutes, the election of officers took place and he was elected Chair and Member Colleen McGue was elected as Vice Chair; that Deputy Financial Administration Director Kelly Strickland, Financial Administration Department presented the March 31, 2015, Budget and the Revenue and Expense Projection Report; that discussion ensued concerning revenue and expenditure projections and the handling of cost overruns specifically for the Downtown State Street Parking Garage Project; that the NCRAAB requested clarification of discussions with the outcome of holding harmless the Newtown TIF funds for this project and future Downtown projects; that a summary of the actions taken is included in the memorandum dated April 13, 2015, which is included in the. Agenda backup material as mentioned by Ms. Alston, and will be provided to the NCRAAB for acceptance of explanation; that the NCRAAB also discussed two priority projects as identified by Staff which remains unfunded or not included in the Capital improvement Plan (CIP); that although the NCRAAB feels both are intertwined and equally important, the number one project is the Fredd "Glossie" Atkins Park Plaza renovation; that the Urban Design Studio (UDS) Staff met with citizens and Staff to identify projects which would have the greatest economic impact and based upon citizens consensus obtained as the result of on-site meetings and community walks; that the UDS prepared the conceptual phase redesign for the proposed Fredd "Glossie" Atkins Park Plaza renovation which is included in the Agenda backup material; that residents expressed an interest in improving the Gateway appearance as a driver of economic development and supported the vision developed with the UDS; that the proposed features includes a destination site which is not limited to: restaurants and food trucks, a highly visible and high traffic location on Washington Boulevard (U.S. 301), with impactful changes to draw economic activity to the east corridor of Dr. Martin Luther King (MLK), Jr. Way, and designed for flex space, organic community flow and a business connector to support small businesses; that funding is to be determined with possible funding sources to include leveraging the Community Development Block Grant (CDBG), TIF funds, Grants and contributions from the County; that the County expressed future support of projects identified and recommended the Newtown CRA; that the second project the NCRAAB discussed and approved was for support of the Dr. MLK, Jr. Way Streetscape Enhancement Projects, in addition to the previously approved enhancement which will complement the Fredd "Glossie" Atkins Park Plaza renovation; that the proposed funding is also possibly to be leveraged from CDBG, TIF funds, Grants, and contributions from the County. Chair Shaw stated that sound for this live broadcast is currently not transmitting on Sarasota County Access 19 channel, and Staff is working to resolve the issue; that the live broadcast can be viewed at www.Sarasolagovcom. In response to a question from Member Zimmerman asking which proposed figure is correct, since the figure in the NCRAAB Report of April 2, 2015, differs from what is shown on the Dr. MLK, Jr. Way Enhancements matrix; that one document shows a $2.1 figure and the other shows a summary figure of $967,000, Ms. Alston stated that the correct amount is $2,201.096; that the NCRAAB Report of April 2, 2015, says to see attached which is inclusive of the additional enhancements, and Executive Director Barwin stated that $556,000 has already been pre-approved and budgeted thus far; that the balance of all the requests with the inclusion of $967,000 for enhancements to the already approved projects plus the proposed Fredd "Glossie" Atkins Park Plaza renovation, and Ms. Alston injected and stated no; that the amount being questioned is just for the Dr. MLK, Jr. Way Streetscape Enhancement Projects; that no dollar amount has been determined for the Fredd "Glossie" Atkins Park Plaza renovation, which has yet to be determined. Member Zimmerman stated that having to page back and forth through the document only to receive an answer from the Executive Director is found to be al little disconcerting, and Ms. Alston apologized. Executive Director Barwin stated that the approved projects total $556,000 and the other two projects presented are conceptual projects to be considered of which funding would have to be identified through CRA, CDBG, TIF funds, Grants and or other sources, and Ms. Alston stated that is correct. A motion was made by Vice Chair Chapman, seconded by Member Normile to accept the Newtown NCRAAB Report of April 2, 2015. Executive Director Barwin stated that the proposed projects will begin move down the path for attaining funding in the CIP; that the hope is when the Commission sees the proposed again, funding will have been identified. Chair Shaw called for a vote to accept the Newtown Community Redevelopment Agency (CRA) Advisory Board (NCRAAB) Report of April 2, 2015, which carried by a 5-0 vote. 3. ADJOURN Chair Shaw adjourned the meeting at 2:45 p.m. Wulal ) Ors WILLIE CHARLES SHAW, CHAIR ATTEST: KAREN MCGOWAANP DEPUTY SECRETARY Book 3 Page 31826 04/20/15 2:30 P.M.