BOOK 49 Page 20861 04/02/01 6:00 P.M. MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF APRIL 2, 2001, AT 6:00 P.M. PRESENT: Vice Mayor Albert F. Hogle, Commissioners Mollie C. Cardamone, Carolyn J. Mason, Lou Ann R. Palmer, and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Vice Mayor Hogle The meeting was called to order in accordance with Article III, Section 9 (a) of the City of Sarasota Charter at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. Vice Mayor Hogle stated that the current meeting is the first Regular Commission meeting held in the renovated Commission Chambers; that the renovations to the Commission Chambers are aesthetically pleasing; that the efforts of the Staff to renovate the Commission Chambers are appreciated. 1. PRESENTATION RE: EMPLOYEE OF THE MONTH FOR MARCH 2001, ROB SCHANLEN, DUPLICATING EQUIPMENT OPERATOR, GENERAL SERVICES DEPARTMENT #1 (0055) through (0195) Vice Maycr Hogle requested that Commissioner Quillin and City Manager Sollenberger join him before the Commission table to make the presentation. City Manager Sollenberger requested that Rob Schanley, Duplicating Equipment Operator, General Services, Employee of the Month for March 2001, and Nancy Carolan, Director of General Services, join him before the Commission and stated that presenting the award for Employee of the Month is a pleasure; that Mr. Schanley also provided significant assistance to the City at the Sarasota Mobile Home Park (SMHP). Ms. Carolan stated that presenting the award for Employee of the Month is a pleasure; that the opportunity to recognize and reward Staff members serving with excellence and pride is appreciated; that Mr. Schanley serves primarily as the City's Duplicating Equipment Operator but also serves as the SMHP Manager; that as SMHP Manager, Mr. Schanley represents the City in negotiations with current tenants, facilitates the maintenance of the SMHP, and contributes significantly to the City's efforts to become a clean and safe city; that Mr. Schanley is a model Staff member and serves with excellence and pride; that working with Mr. Schanley is a personal honor. Mr. Schanley stated that working for the City and with Staff is a pleasure; that the efforts of the City to provide opportunities and employment are appreciated; that working for the Department of General Services and the SMHP is considered a particular honor; that the Staff of the Department of General Services and the SMHP work hard and also serve with excellence and pride; that the assistance and efforts provided by Staff of the Department of General Services and the SMHP are appreciated. Commissioner Quillin presented Mr. Schanley with a City-engraved watch, a plaque, and a certificate as the Employee of the Month for March 2001 in appreciation of his unique performance with the City of Sarasota, congratulated him for his outstanding efforts, and stated that presenting the award to Mr. Schanley for Employee of the Month for March 2001 is a personal honor; that all City Staff members serve with excellence and pride and facilitate the decision-making efforts of the Commission. 2. PRESENTATION RE: PROCLAMATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) PROCLAIMING THE MONTH OF APRIL AS FAIR HOUSING MONTH #1 (0195) through (0275) Vice Mayor Hogle requested that Commissioner Mason join him before the Commission table to make the presentation. Commissioner Mason requested that Karen Jackson Sims join her before the Commission table; read from the proclamation to the United States Department of Housing and Urban Development (HUD) proclaiming the Month of April 2001 as Fair Housing Month and indicating that April 2001 marks the 33rd anniversary of Title VIII of the 1968 Civil Rights Act (as amended) (Fair Housing Act), which guarantees fair housing opportunities for all Americans; and stated that providing fair housing opportunities in Sarasota is an important goal of the City; that the City, HUD, local citizens, and the housing industry are working to provide fair and affordable housing for all County residents; that the efforts of the City to provide fair housing BOOK 49 Page 20862 04/02/01 6:00 P.M. BOOK 49 Page 20863 04/02/01 6:00 P.M. opportunities to all residents will. continue; that public and private partnerships are required to provide fair housing opportunities in the City, which contributes to the health and well being of members of the local community and residents in the United States generally; that the City encourages all residents to abide by the provisions of the Federal Fair Housing Act. 3. PRESENTATION RE: CERTIFICATE CERTIFYING THE CITY OF SARASOTA AS A "FATHER AND FAMILY FRIENDLY WORKPLACE" #1 (0275) through (0355) Vice Mayor Hogle requested that Commissioner Mason and Mark Perlman, Director, Fathers and Families Workplace Project, join him before the Commission table to make the presentation. Mr. Perlman presented a Certiticate certifying the City as a "Father and Family Friendly Workplace" and stated that the Community Foundation of Sarasota County (CFSC) recognizes a significant problem concerning the role of fathers in families is occurring and seeks to encourage fathers to actively participate in the lives of their respective families; that the efforts and support of Commissioner Mason to facilitate the "Father and Family Friendly Workplace" Program in the community are appreciated; that the support and efforts of the Administration and Staff to maintain the City as "Father and Family Friendly Workplace " are appreciated; that the criteria for certification as a "Father and Family Friendly Workplace" are: 1. Supporting working fathers by participating in the "Fathers and Families in the Workplace" Consultation Program. 2. Creating a father-friendly work culture by: a. verbal and/or written mention of i fathers" in regards to all family leave, health benefits, and flex time policies and practices. b. verbal and written mention of "fathers" in regards to Family Leave Act benefits for companies with over fifty employees. Mr. Perlman continued the City meets and significantly surpasses the minimum criteria established by CFSC for a "Father and Family Friendly Workplace"; that the City continues to reaffirm support for Staff as parents and employees by providing additional benefits and training; that presenting the Certificate recognizing the City as "Father and Family Friendly Workplace" is.considered a personal honor. 4. PRESENTATION RE: MAYOR'S CITATION TO NELLO'S FOR OVER 50 YEARS OF CONTINUOUS OPERATION OF A FAMILY BUSINESS #1 (0355) through (0545) Vice Mayor Hogle stated that the City is pleased and honored to recognize businesses in the City which have been in the same family ownership for at least 50 years; and requested that the following members of the Marconi family present in the audience come before the Commission: Nello, Linda, Joseph, and Anne Marconi Vice Mayor Hogle presented the Mayor's Citation recognizing the Marconi . family for over 50 years of continuous operation of Nello's as a family business in the City and indicating appreciation of the efforts the Marconi family put forth to operate a quality family business in the City; and stated that Nello's contributes significantly to the economic vitality of the City; that the Marconi Family initiated operations in 1947 as a shoe repair, retail, luggage, and leather goods shop; that Nello's was opened a few years later; that the Marconi family has operated a significant number of retail stores in the City and County; that Nello's is currently located at 332 North Tamiami Trail; that the contributions of the Marconi family to the local community are appreciated. Mr. Joseph Marconi stated that the Marconi family has owned several stores located throughout the City and County; that the support of the local community is appreciated; that Nello's will be located at 332 North Tamiami Trail permanently if possible; that the Marconi family will continue to support the City and the local community. The Commission recessed and convened into a Special Session as the Community Redevelopment Agency at 6:20 p.m. and reconvened at 6:30 p.m. 5. APPROVAL RE: MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF MARCH 5, 2001, AND THE STATUTORY SARASOTA CITY COMMISSION MEETING OF MARCH 14, 2001 APPROVED (AGENDA ITEM I) #1 (0555) through (0580) BOOK 49 Page 20864 04/02/01 6:00 P.M. BOOK 49 Page 20865 04/02/01 6:00 P.M. Vice Mayor Hogle asked if the Commission had any changes to the minutes? Vice Mayor Hogle stated that hearing no changes, the minutes of the Regular Commission meeting of March 5, 2001, and the Statutory Commission meeting of March 14, 2001, are approved by unanimous consent. Vice Mayor Hogle stated that the architect and construction manager responsible for renovating the Commission Chambers are present in the audience. City Auditor and Clerk Robinson recognized Stuart Barger and Peter Horstman, Barger+Dean Architects, Inc., who were responsible for designing the renovations to the Commission Chambers, and Jason Swift, Jon F. Swift, Inc., who served as construction manager for the renovations, present in the audience; and stated that the efforts of the architects and construction manager to renovate the Commission Chambers are appreciated. Commissioner Cardamone concurred. 6. BOARD ACTIONS: REPORT RE: PLANNING BOARD/LOCAL PLANNING AGENCY 'S REGULAR MEETING OF MARCH 7, 2001 - DIRECTED THE ADMINISTRATION TO PREPARE A REPORT CONCERNING THE CONSTRUCTION OF MEGA - HOUSES AND THE INCREASING AREA OF IMPERVIOUS SURFACES IN THE CITY; CONSENSUS TO CONSIDER PROPOSED RESOLUTION NOS. 01R-1355 AND 01R-1354 UNDER CONSENT AGENDA NO. 2; AND RECEIVED REPORT (AGENDA ITEM II) #1 (0580) through (0775) Robert Lindsay, Chairman, Planning Board/Local Planning Agency (PBLP), and Jane Robinson, Director of Planning and Development, came before the Commission. Mr. Lindsay presented the following items from the March 7, 2001, Regular PBLP meeting: A. Major Conditional Use Application No. 01-CU-08 Site Plan Application No. 01-SP-06 Pizza Hut of America, Inc. (Pizza Hut) Mr. Lindsay stated that at the March 7, 2001, meeting, the PBLP voted 3 to 1 to approve Major Conditional Use Application No. 01-CU-08 to allow a drive-through facility as part of a new Pizza Hut restaurant on the southeast corner of Hawthorne Street and Tamiami Trail; that Site Plan Application No. 01-SP-06 is the accompanying site plan and was also approved; that an alternative site plan was proposed; that Staff indicated Site Plan Application No. 01-SP-06 required revision to enhance pedestrian access to the proposed restaurant; however, the engineering staff of Pizza Hut disagreed and indicated major revisions to Site Plan Application No. 01-SP-06 would be required; that the PBLP determined Site Plan Application No. 01-SP-06 as submitted by Pizza Hut was consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the Tree Protection Ordinance, and the standards for review set forth in the Zoning Code (1998), and recommended approval by the Commission; that the efforts of Staff to communicate concerns for pedestrian safety were appreciated but unnecessary; that the PBLP's recommendation is incorporated in proposed Resolution No. 01R-1354 presented under Consent Agenda No. 2, Item No. 2. B. Conditional Use Application No. 00-CU-08 Site Plan Application No. 00-SP-35 The Olroyd House - 2035 Fruitville Road Mr. Lindsay continued that the Planning Board/Local Plaming Agency (PBLP) held a public hearing on March 7, 2001, regarding Conditional Use Application No. 00-CU-08 and Site Plan Application No. 00-SP-35 to establish a professional office use in an historically designated single-family house at 2035 Fruitville Road within a Multi-Family Residential-2 (RMF-2) Zone District; that the proposed use corresponds to nearby existing uses on Fruitville Road; that the PBLP found Conditional Use Application No. 00-CU-08 and Site Plan Application No. 00-SP-35 consistent with the: City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan), the Tree Protection Ordinance, and the standards for review set forth by the Zoning Code (1998), and unanimously recommended approval by the Commission, subject to the following conditions set forth in proposed Resolution No. 01R-1355 as presented under Consent Agenda No. 2, Item No. 1: (a) The converted professional and business office shall be located as shown in the site plan submitted with Application No. 00-SP-35 (b) Medical office and dental offices shall not be permitted to occupy the structure. Use of the structure shall be limited to those other non-medical or non-dental office uses permitted in the Office-Business and Professional (OPB) Zone District. BOOK 49 Page 20866 04/02/01 6:00 P.M. BOOK 49 Page 20867 04/02/01 6:00 P.M. (c) The number of employees working in the structure shall be limited to no more than two (2) persons, including the owner of the business (d) Applicant shall install signage prohibiting left hand turns on Fruitville Road for motor vehicles exiting the site. (e) The hours of operation of the professional or business office shall be limited to regular office hours, generally from 8 a.m. to 5:30 p.m., Monday through Friday. (f) Applicant shall provide a parking space for the handicapped with appropriate signage and shall install a ramp to provide access to the structure for the handicapped, both in accordance with ADA requirements. (g) Applicant shall install enhanced landscaping along the Fruitville Road frontage of the site as depicted on the landscape plan for the project. (h) Applicant shall install a 6-foot-high privacy fence along the east, west and north sides of the property. Commissioner Palmer stated that the PBLP recently expressed concern for the construction of mega-houses and the increasing areas of impervious surfaces in the City; that the Administration should be directed to prepare a report to the Commission. Vice Mayor Hogle stated that the consensus of the Commission is to direct the Administration to prepare a report to the Commission concerning the construction of mega-houses and the increasing areas of impervious surfaces in the City. On motion of Commissioner Cardamone and second of Commissioner Mason, it was moved to receive the board report of the March 7, 2001, Regular PBLP meeting. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. Vice Mayor Hogle stated that the Commission can affirm or modify the PBLP's two decisions at the March 7, 2001, Regular PBLP meeting by adopting proposed Resolution Nos. 01R-1354 and 01R-1355 under Consent Agenda No. 2, modify the PBLP's decision, or schedule public hearings. Vice Mayor Hogle stated that hearing no objections, the consensus of the Commission is to consider proposed Resolution Nos. 01R-1354 and 01R-1355 under Consent Agenda No. 2. 7. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2, 3, 4, 5, 6, 7, 8 AND 9 = APPROVED; DIRECTED THE ADMINISTRATION TO PREPARE A REPORT CONCERNING THE NUISANCES AT THE KING'S WAY APARTMENTS AS SOON AS POSSIBLE (AGENDA ITEM III-A) #1 (0775) through (1545) Commissioner Quillin requested that Item No. 3 be removed for discussion. Commissioner Cardamone requested that Item No. 2 be removed for discussion. 1. Approval Re: Waiver of construction fund escrow requirement under the Lease Agreement with the Senior Friendship Centers, Inc. 4. Approval Re: Set for public hearing proposed Ordinance No. 01-4298, amending Chapter 24, Article II, Division 2, of the Code of Sarasota; providing for the receipt of accrued benefits as an alternate for Death Not In The Line of Duty; providing for the clarification of benefits for Deferred Early Retirement; providing for the deletion of a remarriage benefit termination for Deferred Early Retirement Benefits; providing for severability of the parts hereof if declared invalid; providing for repeal of ordinances in conflict; etc. 5. Approval Re: Set for public hearing proposed Ordinance No. 01-4299, amending Chapter 24, Article II, Division 2, of the Code of Sarasota; providing for the addition of sub-sections 24-48 (d) and (e) to provide for enhanced optional benefits in include a Deferred Retirement Option Plan; providing for severability of the parts hereof if declared invalid; providing for repeal of ordinances in conflict; etc. 6. Approval Re: Authorize the Administration to issue a Purchase Order to Seminole Gulf Railway for the reconstruction of the Railroad Crossing at Dr. Martin Luther King Jr. Way 7. Approval Re: Authorize the Vice Mayor and City Auditor and Clerk to execute a contract between the City of Sarasota and EDAW Inc., (RFP #00-13H) for consultant services for preparing a Twenty-Year Master Plan for an Interconnected System of Parks, Open Space and Landscape Elements, for an amount not to exceed $130,000 BOOK 49 Page 20868 04/02/01 6:00 P.M. BOOK 49. Page 20869 04/02/01 6:00 P.M. 8. Approval Re: Authorize the negotiation and the Vice Mayor and City Auditor and Clerk to execute a contract between the City of Sarasota and Consumer Counseling Services of Florida Gulf Coast, Inc., (RFP #01-2H) in the amount of $50,000 annually for consulting services relative to the Housing Education Program 9. Approval Re: Authorize the Vice Mayor and City Auditor and Clerk to execute the Fiith Amendment to Minor League Baseball Facility Lease between the City of Sarasota and Sarasota Red Sox of Florida, Inc. (SRS), to allow the continued use of the City of Sarasota Sports Complex and Ed Smith Stadium by the SRS for an additional one-year period for their 2001 championship season On motion of Commissioner Cardamone and second of Commissioner Quillin, it was moved to approve Consent Agenda No. 1, Item Nos. 1, 4, 5, 6, 7, 8 and 9. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yesi Palmer, yes; Quillin, yes; Hogle, yes. 2. Approval Re: Nuisance Abatement Board quarterly status report for the period ending March 31, 2001 Commissioner Cardamone stated that a member of the Nuisance Abatement Board (NAB) requested permission to provide a presentation concerning a particular nuisance documented in the quarterly status report to the Commission. Linda Holland, Member, Beverly Scott, Vice Chairman, and Scott Eller, Chairman, NAB, came before the Commission. Ms. Holland referred to the NAB quarterly status report for the period ending March 31, 2001, and stated that the NAB has engaged in significant efforts to beautify the City's neighborhoods; however, the King's Way Apartments (Apartments) continue as a neighborhood nuisance; that citizens continually complain of the nuisances posed by the Apartments; that action is required as soon as possible; that at the February 8, 2001, meeting, the NAB recommended the City purchase and rehabilitate the Apartments, which would allow the City to reduce the density of the Apartments and to further beautify the surrounding neighborhood; that the City recently decided to formulate a Greater Newtown Redevelopment Plan; that the purchase and rehabilitation of the Apartments could be incorporated in the Greater Newtown Redevelopment Plan; that neighborhood residents living near the Apartments are significantly affected by the continuing nuisance. Commissioner Cardamone stated that minutes of the February 8, 2001, NAB meeting were not included in the Agenda backup material; that significant discussion concerning the NAB's recommendation occurred at the February 8, 2001, NAB meeting; that the nuisances at the Apartments were discussed at nearly every NAB meeting during 2000 and 2001 and represent a significant problem for the City; that a resolution of the nuisances is required; that clarification is requested concerning the history of the nuisances at the Apartments; that the efforts of the NAB to resolve the nuisances are supported; that the Commission should take the appropriate action to remedy the nuisances. City Manager Sollenberger stated that the property of the Apartments was originally owned by the Bethel Christian Methodist Episcopal Church (Bethel Church), which attempted to rehabilitate the property and construct a healthcare facility for senior citizens; however, the Bethel Church was unable to pursue rehabilitation of the property and sold the property to the members of the Nestor family, who are the current property owners. Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that the Commission previously decided to approve a loan in the amount of approximately $190,000 to the Bethel Church for the rehabilitation of the property; that the Nestor family purchased the property from the Bethel Church and requested approximately $125,000 in Community Development Block Grant (CDBG) funds to continue rehabilitation of the property; that the Nestor family also borrowed significant funds from local lending institutions to continue rehabilitation of the property; that the Commission approved the requested CDBG funds but required the Nestor family to lease 51 percent of the rehabilitated apartment units to low- to moderate-income persons; that a separate management agreement between the City and the Nestor family was also required; however, the two City requirements were not observed by the property owners for a significant period of time. Commissioner Quillin stated that property owners receiving CDBG funds are required to observe Federal guidelines and restrictions; and asked if Federal guidelines and restrictions could be utilized to alleviate the nuisances? BOOK 49 Page 20870 04/02/01 6:00 P.M. BOOK 49 Page 20871 04/02/01 6:00 P.M. Mr. Hadsell stated that a legal interpretation of the Federal guidelines and restrictions for CDBG funds would be required to respond. Commissioner Quillin asked the guidelines to which the Nestor family agreed in purchasing the property? Mr. Hadsell stated that the Nestor family agreed to lease 51 percent of the units to low- to moderate-income persons and is exerting significant efforts to meet the leasing requirement; that the management agreement will be observed in the future. Commissioner Quillin asked the number of apartment units at the Apartments? Mr. Hadsell stated 38. Commissioner Quillin asked the reason 51 percent of the units are not being leased to low- to moderate-income persons? Mr. Hadsell stated that 51 percent of the units are probably being leased to low- to moderate-income persons; however, the Nestor family is unable to provide accurate documentation of the leasing agreements. Commissioner Mason stated that the NAB's recommendation is supported; that the Apartments are located in District 1, which she represents; that a personal business is managed near the Apartments, which is a significant nuisance and problem for the Newtown Community and the City; that residents living near the Apartments continue to voice concern for the nuisances. Commissioner Quillin stated that the minutes of the February 8, 2001, NAB meeting were not included in the Agenda backup material; therefore, clarification is required concerning the specific recommendations of the NAB regarding the Apartments; however, the Administration should be directed to prepare a report recommending the appropriate action concerning the Apartments. On motion of Commissioner Palmer and second of Commissioner Quillin, it was moved to direct the Administration to prepare a report concerning the nuisances at the King's Way Apartments as soon as possible. Commissioner Cardamone stated that the Administration should provide the report and a recommended action as soon as possible; that the Apartments represent a significant nuisance to the community; that prompt action is required; that the Apartments have been discussed at every NAB meeting since the NAB's inception. Commissioner Mason stated that the motion is supported; that action is required as soon as possible; that the nuisances at the Apartments are personally observed daily; that rehabilitation of the Apartments could be incorporated in the Greater Newtown Redevelopment Plan. Commissioner Palmer stated that the intent of the motion is to direct the Administration to prepare the report as quickly as possible; that prompt action is required to remedy the nuisance, which is significant. Commissioner Quillin concurred and stated that the newly constituted Commission should act to remedy the nuisances at the Apartments as soon as possible; that the minutes of the February 8, 2001, NAB meeting should be included in the Administration's report, which should also include an analysis of potential legal complications; that significant City: and Federal funds were invested in the rehabilitation of the property; that the property owners should be compelled to comply with the City and Federal guidelines and requirements; that potential uses for the property should also be recommended. Vice Mayor Hogle called for a vote on the motion to direct the Administration to prepare a report concerning the nuisances at the King's Way Apartments as soon as possible. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yes; Palmer yes; Quillin, yes; Hogle, yes. Commissioner Cardamone stated that the efforts of the NAB to present the matter to the Commission are appreciated. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to receive the quarterly status report of the Nuisance Abatement Board. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. 3. Approval Re: 1999-2000 Auditors' Management Letter and the Administration's Response Commissioner Quillin stated that the 1999-2000 Auditors' Management Letter was addressed to the Administration and not BOOK 49 Page 20872 04/02/01 6:00 P.M. BOOK 49 Page 20873 04/02/01 6:00 P.M. the Commission; and asked if the selected auditing firm was employed by the Commission or the Administration? City Auditor and Clerk Robinson stated that the selected auditing firm was employed by the Commission. Commissioner Quillin stated that the City of Sarasota Charter (1996) (City Charter) indicates only the Commission is responsible for independently employing the selected auditing firm; therefore, the Auditors' Management Letter should be addressed to the Commission; that the Administration's response to the Auditors' Management Letter should also be addressed to the Commission. City Auditor and Clerk Robinson stated that the Commission is solely responsible for hiring external independent auditors. City Manager Sollenberger concurred. Gibson Mitchell, Director of Finance, came before the Commission and stated that the Commission hired CPA Associates, Inc (CPAA), to conduct the external audit of the City's finances during fiscal year (FY) 1999/2000; that the Administration conducted an exit interview with CPAA upon completion of the audit; that the City Auditor and Clerk was also invited to the exit interview but was unable to attend the exit interview as the March 13, 2001, Commission election was the same day; that CPAA provided the original Auditors' Management Letter to the Finance Department; that the original Auditors' Management Letter is addressed solely to the Commission; that the State Auditor General requires the Administration to respond to the Auditors' Management Letter within 30 days; that the Comprehensive Annual Financial Report (CAFR) for FY 1999/2000 was presented at the March 19, 2001, Regular Commission meeting and was approved by the Commission; that CPAA representatives addressed the Commission and reviewed the Auditors' Management Letter, which did not indicate Staff mishandled the City's finances in any manner; that Staff began preparing the Administration's response to the Auditors' Management Letter; however, Staff was unaware the Administration's response required the approval of the Commission; therefore, approval of the Administration's response was placed on the current Agenda; that Staff cannot issue the CAFR to the State Auditor General until the Commission approves the Administration's response; that the CAFR is now late; that the appropriate procedures to provide the Commission with all available information were followed. Commissioner Quillin stated that management letters should be addressed to managers, which is the Commission for the City; that the Commission was not provided a copy of the Administration's response to the Auditors' Management Letter. Mr. Mitchell stated that the Administration's response cannot be issued until approved and signed by the Commission. Commissioner Cardamone stated that a brief recess could be allowed to permit Staff to locate and present the appropriate material to the Commission. Commissioner Quillin stated that a brief recess is not necessary; that the concern is only procedural. On motion of Commissioner Quillin and second of Commissioner Palmer, it was moved to approve the Administration's response to the Auditors' Management Letter. Commissioner Mason quoted the Administration's response as Eollows: Further, we recommend that the City consider the cost of the required changes to its systems and processes to ensure the availability of necessary funds in its upcoming budget. Commissioner Mason asked if the necessary costs will be presented to the Commission during consideration of the FY 2001/02 budget? Mr. Mitchell stated that any identified costs will be presented to the Commission during consideration of the FY 2001/02 budget. Vice Mayor Hogle called for a vote on the motion to approve the Administration's response to the Auditors' Management Letter. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. Vice Mayor Hogle stated that Consent Agenda No. 1, Item 4 concerns several items for consideration in implementing a Deferred Retirement Option Plan (DROP) for firefighters as devised by the Firefighters' Pension Fund Board of Trustees; that certain implementing regulations should be considered as separate items. BOOK 49 Page 20874 04/02/01 6:00 P.M. BOOK 49 Page 20875 04/02/01 6:00 P.M. City Auditor and Clerk Robinson stated that the implementing regulations will be considered as separate items during future public hearings. 8. CONSENT AGENDA NO. 2 - ITEM 1 (RESOLUTION NO. 01R-1355) ADOPTED; ITEM 2 (RESOLUTION NO. 01R-1354) - ADOPTED; ITEM 3 (ORDINANCE NO. 00-4262) ADOPTED; ITEM 4 (ORDINANCE NO. 01-4282) - ADOPTED (AGENDA ITEM III-B) #1 (1545) through (1725) 1. Adoption Re: Proposed Resolution No. 01R-1355, approving Major Conditional Use Application No. 00-CU-08 to allow an historically designated single-family residential structure located at 2035 Fruitville Road to be converted to professional and business office use; providing that said major conditional use is required to be constructed and located in accordance with site plan application 00-SP-35 (Title Only) (Mikki Hartig as Applicant representing James Wallace) 2. Adoption Re: Proposed Resolution No. 01R-1354, approving Major Conditional Use Application No. 01-CU-08 to allow a drive-through facility as an accessory to a new Pizza Hut restaurant on property located at 1707 South Tamiami Trail; said Major Conditional Use is required to be constructed and located in accordance with Site Plan Application No. 01-SP-06 (Title Only) (Spring Engineering as Applicant for Marie and Diane Rodman) 3. Adoption Re: Proposed Ordinance No. 00-4262, amending the Zoning Code (1998 ed.) regarding regulations pertaining to commercial wireless telecommunication facilities, specifically towers; setting forth findings as to intent and purpose; amending Article VII, regulations of general applicability; Division 6, use standards; Sec. VII-602, specific standards for certain uses; Subsection H, Commercial Wireless Telecommunications towers and antennas; Subparagraph 3, Emplacement Restriction Standards, regarding the minimum size for sites upon which towers are eligible to be located when such sites are on or adjacent to protected residential property (defined as property zoned RSF-E, RSF-1, RSF-2, RSF-3, RSF-4, RMF-1, RMF-2, RMF-3, RMF-4, RMF-5, RMF-6, RMF-7, RMF-R, PUD-1 or PUD-3 or. property designated in the Sarasota City Plan as a residential classification) i amending section VII-602, Subsection H, Subparagraph 9, tower height; regarding height limitations for towers located on protected residential property utilizing camouflaging architectural treatments; amending setback regulations applicable to towers; repealing ordinances in conflict; providing for the severability of the parts hereof (Title Only) (City, as Applicant) 4. Adoption Re: Proposed Ordinance No. 01-4282, amending Chapter 10, Article II, boating, of the Sarasota City Code pertaining to boating and mooring of vessels or watercraft; to provide for additional definitions and to consolidate definitions; to repeal sections inconsistent with or regulated by State law; to prohibit the operation of a motorboat in excess of slow speed in certain circumstances; to prohibit the mooring of vessels or watercraft not capable of moving under their own power or by sail; to provide for exceptions; to prohibit abandoned and derelict vessels or watercraft in the public waters of the City; declaring unlawfully moored, abandoned, or derelict vessels or watercraft to be a public nuisance; to provide for enforcement and abatement procedures for such vessels or watercratt; providing for the repeal of ordinances in conflict; providing for the severability of parts hereof if declared invalid or unenforceable (Title Only) (City as Applicant) City Auditor and Clerk Robinson read proposed Resolution Nos. 01R-1355 and 01R-1354 and proposed Ordinance Nos. 00-4262 and 01-4282 by title only. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to adopt Consent Agenda No. 2, Item Nos. 1 through 4, inclusive. Vice Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Palmer, yes, Quillin, yes. Vice Mayor Hogle requested that City Attorney Taylor explain the quasi-judicial public hearing process. City Attorney Taylor stated that during quasi-judicial public hearings, the Commission will be required to base any decision on competent, substantial evidence; that prior to opening the public hearing, Commissioners will be requested to disclose any ex parte communications concerning the subject property; that the BOOK 49 Page 20876 04/02/01 6:00 P.M. BOOK 49 Page 20877 04/02/01 6:00 P.M. recommendation is to allow six minutes for the Applicant's presentation and three minutes for rebuttal; that the City will have six minutes for presentation and three minutes for rebuttal; that Affected Persons are individuals especially interested in the proceedings due to proximity to or other special interest in the subject property; however, no Affected Persons registered with the City; that other interested persons will have five minutes to speak; that speakers may request additional time which, if granted, will be determined at the discretion of the Commission; that the Applicants and the City will be afforded the opportunity to present evidence and expert witnesses and for crosB-examination. Vice Mayor Hogle requested that City Auditor and Clerk Robinson explain the public hearing sign-up process. City Auditor and Clerk Robinson stated that interested persons wishing to speak are requested to complete a Request to Speak form; that there are no quasi-judicial public hearings; that speakers will be timed and will be advised when one minute remains. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. 9. QUASI-JUDICTAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 01-4297, PROVIDING FOR THE DESIGNATION FOR THE SINGLE - FAMILY RESIDENCE LOCATED AT 455 ACACIA DRIVE, HISTORICALLY KNOWN AS THE OLROYD HOUSE, AS A STRUCTURE OF HISTORIC SIGNIFICANCE PURSUANT TO THE HISTORIC PRESERVATION ORDINANCE OF THE CITY OF SARASOTA; MORE PARTICULARLY DESCRIBED HEREIN; ETC. (TITLE ONLY) (APPLICATION NO. 01-HD-03, APPLICANT MIKKI HARTIG, AS AGENT FOR SOOKKYUNG CHAE, THE OWNER) PASSED ON FIRST READING (AGENDA ITEM IV-B-1) #1 (1725) through (2050) Vice Mayor Hogle stated that proposed Ordinance No. 01-4297 concerns historic designation for the single-family residence located at 455 Acacia Drive, historically known as the Olroyd House; that the applicant is Mikki Hartig, agent for Sookkyung Chae, owner. Vice Mayor Hogle requested that Commissioner ex parte communications, if any, be disclosed. Vice Mayor Hogle and Commissioners Cardamone, Mason, Palmer, and Quillin stated that no ex parte communications have occurred. Vice Mayor Hogle opened the public hearing and requested that the Applicant come forward. Mikki Hartig, Historical and Architectural Research Services, as agent for Sookkyung Chae, owner, came before the Commission, referred to displayed slides throughout the presentation, and stated that proposed Ordinance No. 01-4297 is to designate the one-story, Spanish eclectic-style bungalow built in 1925 which is located at 455 Acacia Drive, historically known as the Olroyd House, as a structure of historic significance pursuant to the Historic Preservation Ordinance of the City; that the home was not significantly altered and contains all the original windows and roof and entry tile; that Foster Olroyd was the original owner of the home and lived in the home with his wife until 1928; that Ms. Chae purchased the house in 1970 and is proposing renovation; that the Olroyd House qualifies for historic designation based upon criteria contained in Section IV-806 (A) (4), Zoning Code (1998): (4) Embodies the distinctive visible characteristics of an architectural style or period or a method of construction. John Burg, Chief Planner, Planning and Development Department, came before the Commission and stated that the Historic Preservation Board at the February 13, 2001, meeting, and the Sarasota County Department of Historical Resources recommended approval to the Commission based upon Section IV-806 (A) (4), Zoning Code (1998). Vice Mayor Hogle requested that interested persons come forward. City Auditor and Clerk Robinson stated that no interested persons have signed up to speak. Vice Mayor Hogle stated that neither the Applicant nor the City has any rebuttal. Vice Mayor Hogle requested Commissioner supplemental remarks, if any, and hearing none, closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 01-4297 by title only. BOOK 49 Page 20878 04/02/01 6:00 P.M. BOOK 49 Page 20879 04/02/01 6:00 P.M. On motion of Commissioner Palmer and second of Commissioner Cardamone, it was moved to pass proposed Ordinance No. 01-4297 on first reading. Vice Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Palmer, yes, Quillin, yes; Cardamone, yes. Commissioner Quillin asked if a record is kept of the historically-designated properties located in the City? City Auditor and Clerk Robinson stated yes; that a record of the ordinance which historically designates each property is maintained; that the materials, photographs, and documents submitted to the City in the application for historic designation are also maintained. 10. CITIZENS' INPUT CONCERNING CITY TOPICS - ADMINI: STRATION TO PROVIDE REPORT CONCERNING ILLEGALLY PARKED VEHICLES DURING THE FARMER'S MARKET #1 (2060) through (2815) The following people came before the Commission: Edward Harding, 2171 Wood Street (34237), City resident since 1989, stated that the composition of the Commission changed significantly since 1989; that the Commission relies significantly upon the advice received from Staff; that a significant problem exists among Staff; that the expertise of Staff is insufficient; that the morale of Staff is low; that Staff is responsible for providing all technical information and advice to the Commission; that the County is preparing to spend approximately $250 million to replace individual septic systems near Phillipi Creek; however, alternate chemical technology could be utilized to renovate the existing septic systems; that the cost to renovate each septic system would only be $100; that citizens will be more willing to participate in renovating individual septic systems if the cost is only $100; that the County will realize significant savings as well; that the City should encourage the County to utilize cheaper alternate chemical technologies; that the level of nitrogen in Sarasota Bay is increasing due to the dumping of inorganic fertilizers; that inorganic fertilizers could be replaced with organic fertilizers, which would not significantly increase the nitrogen level of Sarasota Bay; that approximately 1,000 tons of inorganic fertilizers are being dumped into Sarasota Bay each day; that the dumped inorganic fertilizers could be converted into approximately 350 million pounds of mulch, which could be sold and represents a significant business opportunity; that financial support from local lending institutions is currently being sought; that support from the Commission is also sought. Diane Hamilton, 312 Julia Place (34236), resident of the Laurel Park Neighborhood, read from a prepared statement indicating that a significant problem is occurring at the Farmer's Market, which is regularly patronized and which attracts a significant number of tourists and County and City residents to Downtown each Saturday;, that the Farmer's Market contributed significantly to the revitalization of Downtown; that patrons and vendors have parked at the north and south end of Lemon Avenue for a significant period of time during the Farmer's Market; that the parking is necessary for loading or pickup purposes; that the Sarasota Police Department (SPD) recently indicated patrons and venders illegally parking at the north or south end of Lemon Avenue would be issued citations; that parking citations were issued during the most recent Farmer's Market; that a popular vendor was issued a citation and forced to move but had parked at the location for the previous 15 years during the Farmer's Market; that the vendor will be unable to provide service as a result of the new parking regulations and is important to the success of the Farmer's Market; that patrons and vendors were significantly angered by the new parking regulations; that SPD Staff indicated the parking regulations resulted from parked vehicles which prohibit Sarasota County Area Transit (SCAT) buses from providing service on designated routes and block existing crosswalks; that the public safety concerns are exaggerated and unfounded; that patrons and venders will discontinue participation in the Farmer's Market if enforcement of the new parking regulations continues; that a constructive and Elexible solution must be devised. Commissioner Cardamone stated that the Administration should provide a report concerning the issuance of parking citations during the most recent Farmer's Market, which was personally attended; that the issuance of parking citations was not personally witnessed at the Farmer's Market; however, other citizens did indicate the parking citations were issued. City Manager Sollenberger stated that Commissioner Mason recently informed the Administration of the illegally parked vehicles during the Farmer's Market; that SPD was requested to investigate and issue parking citations if necessary to maintain public safety; that the Administration also discussed the matter BOOK 49 Page 20880 04/02/01 6:00 P.M. BOOK 49 Page 20881 04/02/01 6:00 P.M. with the Executive Director of the Downtown Association of Sarasota, Inc. (Downtown Association), who indicated the problem would be examined and remedied; that a public safety concern exists; that a report will be presented to the Commission; however, action was required to alleviate the public safety concern. Commissioner Quillin stated that the most recent Farmer's Market was personally attended; that the issuance of parking citations during the Farmer's Market was witnessed; that the Downtown Association is responsible for regulating the operations of vendors at the Farmer's Market; that the City is responsible for the public safety of all citizens; that vendors have been selling goods and wares on First Street from vehicles during the past year, which is not allowed according to the City's Lease Agreement with the Downtown Association; that the Downtown Association should better regulate the activities of vendors during the Farmer's Market; that vendors could be allowed to sell goods and wares from vehicles provided public safety is maintained; that vendors are illegally parking on First Street during the Farmer's Market; that as a result, only one lane of traffic remains open during the Farmer's Market and is a significant public safety concern; that the issuance of parking citations is supported; that disgruntled patrons or vendors should discuss the matter with the Downtown Association. Vice Mayor Hogle concurred and stated that the most recent Farmer's Market was attended; that the issuance of parking citations was also personally witnessed. Commissioner Mason stated that the concern for illegally parked vehicles at the Farmer's Market was previously discussed with the Administration; that the issuance of parking citations served to maintain public safety during the Farmer's Market; however, a significant number of patrons and vendors were angered; that the Downtown Association should have discussed the matter with vendors prior to the opening of the Farmer's Market; that the issuance of parking citations could have been prevented; that the Downtown Association should be concerned with public safety during the Farmer's Market; that SCAT buses should be allowed to provide safe and efficient service Downtown during the Farmer's Market. Commissioner Cardamone stated that citizens indicated vendors and patrons were automatically issued citations instead of warnings; that patrons were particularly frustrated and disappointed by SPD's actions; that the cost of a parking citation is significant; that a warning should be issued to illegally parked patrons or vendors prior to the issuance of a citation. Commissloner Quillin stated that First Street was significantly blocked during the most recent Farmer's Market; that immediate action was required; that SPD acted appropriately, that the efforts of the Downtown Association and Staff to inform citizens of the public safety concern were largely ignored during the Farmer's Market; that the problem has been occurring for a significant period of time; that vendors and patrons were politely asked to move illegally parked vehicles but refused; that as a result, parking citations were issued; that some vendors have provided and should be allowed to continue to provide service at the same location for many years; that the Downtown Association rents vending spaces during the Farmer's Market for $15; that certain vendors unnecessarily rent two or three vending spaces; that the Downtown Association should better regulate vending activities during the Farmer's Market; that the City should also consider expanding the Farmer's Market, which generates significant activity Downtown each Saturday; however, public safety concerns must also be alleviated. John Flaherty, 500 Royal Road (34228), resident of Longboat Key, stated that the efforts to renovate the Van Wezel Performing Arts Hall (VWPAH) are appreciated and commended; that the efforts of the City and SPD to ensure public safety during the Farmer's Market are supported; however, warnings should be issued prior to citations; that the vendors and patrons of the Farmer's Market should be supported; that the efforts of Commissioner Cardamone during her tenure on the Commission are appreciated; that Commissioner Cardamone is personally respected and has always exhibited dignity and grace in conducting the affairs of the City and the Commission; that Commissioner Cardamone will be missed. Commissioner Cardamone stated that Mr. Flaherty's kind words are appreciated. Vice Mayor Hogle concurred. Mr. Flaherty read from a April 2, 2001, letter to City Manager Sollenberger indicating that the efforts and service City Manager Sollenberger dedicated to the City are appreciated; that City BOOK 49 Page 20882 04/02/01 6:00 P.M. BOOK 49 Page 20883 04/02/01 6.:00 P.M. Manager Sollenberger has administered the City well; that the retirement of City Manager Sollenberger is timely; that the Commission should pay City Manager Sollenberger for the rest of 2001; however, City Manager Sollenberger should retire immediately; that an immediate change in administrative leadership is required; that City Manager Sollenberger should not be allowed to participate in selecting the next city manager; that only the Commission should be allowed to choose the next city manager; that City Manager Sollenberger is personally respected; however, the City requires effective leadership on a daily basis; that the citizens of the City will always consider City Manager Sollenberger a respectable and effective leader. City Manager Sollenberger stated the remarks of Mr. Flaherty are appreciated; however, an offer to participate in the selection of the new city manager was never made; that personal participation in the selection of the new city manager will not occur in any manner and is not desired; that the selection of a city manager is the sole responsibility of the Commission. The Commission recessed at 7:25 p.m. and reconvened at 7:37 p.m. 11. UNFINISHED BUSINESS : ADOPTION RE: PROPOSED RESOLUTION NO. 01R-1356, AUTHORIZING THE NEGOTIATION OF A LOAN IN AN AGGREGATE AMOUNT NOT TO EXCEED $7,500,000 FROM THE FIRST FLORIDA GOVERNMENTAL FINANCING COMMISSION (FFGFC) : REPEALING RESOLUTION NO. 01R-1342; APPROVING THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT AND EQUIPPING OF CERTAIN CAPITAL PROJECTS AND THE REFINANCING OF A PRIOR LOAN MADE BY THE COMMISSION TO THE CITY; : APPROVING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH THE FIRST FLORIDA GOVERNMENTAL FINANCING COMMISSION; APPROVING THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT; APPROVING THE EXECUTION OF AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION WITH THE MAKING OF SUCH LOAN; ETC. (TITLE ONLY) - ADOPTED (AGENDA ITEM VI-1) #1 (2815) through (3095) Vice Mayor Hogle stated that proposed Resolution No. 01R-1356 concerns authorization of the negotiation of a loan in an aggregate amount not to exceed $7.5 million from the First Florida Governmental Financing Commission (FFCFC). Gibson Mitchell, Director of Finance, came before the Commission and stated that at the February 20, 2001, Regular Commission meeting, the Commission adopted Resolution No. 01R-1342 for a loan not to exceed $6 million from FFGFC; that at the March 9, 2001, FFGFC meeting in St. Petersburg, Florida, the City received the opportunity to refund the 1994 FFGFC loan and realize a present value (PV) savings of $48,330 or 3.84 percent of the bonds refunded; that the PV savings is not significant but does not represent an additional cost to the Cityi that adoption of proposed Resolution No. 01R-1356 will repeal Resolution No. 01R-1342; that proposed Resolution No. 01R-1356 is to authorize the negotiation of a loan in an aggregate amount not to exceed $7.5 million from the FFGFC and to approve the acquisition, construction, reconstruction, improvement, and equipping of certain capital projects; that the terms of the refinancing require the hiring of an escrow agent and the formulation of an escrow agreement, which requires the approval of the Commission. City Auditor and Clerk Robinson read proposed Resolution No. 01R-1356 by title only. On motion of Commissioner Cardamone and second of Commissioner Mason, it was moved to adopt proposed Resolution No. 01R-1356. Commissioner Quillin asked if adoption of proposed Resolution No. 01R-1356 will automatically repeal Resolution No. 01R-1342? Mr. Mitchell stated yes. Vice Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Mason, yes; Palmer, yes; Quillin, yes; Cardamone, yes; Hogle, yes. Vice Mayor Hogle stated that the efforts of the Administration and Staff to conserve City funds are appreciated. Commissioners Cardamone and Quillin concurred. 12. UNFINISHED BUSINESS: APPROVAL RE: HOUSING PROGRAM POLICY GUIDELINES FOR OWNER - OCCUPIED REHABILITATION, BARRIER FREE HOUSING, AND IMPACT FEES - APPROVED (AGENDA ITEM VI-2) #1 (3095.) through (3320) BOOK 49 Page 20884 04/02/01 6:00 P.M. BOOK 49 Page 20885 04/02/01 6:00 P.M. Vice Mayor Hogle stated that approval of Housing Program Policy Guidelines for Owner-Occupied Rehabilitation, Barrier Free Housing, and Impact Fees is requested. Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that the proposed policy guidelines are representative of the previous policy guidelines presented to the Commission for other programs administered by the Office of Housing and Community Development; that Staff developed the proposed policy guidelines with the assistance and input of focus groups consisting of local residents and business community members; that the proposed policy guidelines were presented to the Commission during October 2000; that the Commission provided input and requested certain revisions, which were completed recently; that a typographical error should be noted in the proposed policy guidelines; that the phrase "owner- occupied households' was struck through in Section IV, Strategies, 3 (a) ; however, the phrase should not be struck; that the sentence should read as follows: The Owner-occupied Rehabilitation Program provides loans to owner-occupied households to assist them in renovating their home. Commission Palmer stated that the Owner-occupied Rehabilitation Program contains a provision which allows Staff to waive the home insurance requirement in the case of extreme hardship; that the rationale for the provision is understood; but asked the manner in which the City's investment in the property is insured and protected? Mr. Hadsell stated that the City receives State and Federal housing grants and can provide housing funding to local residents as a grant or a loan; that the City and County decided primarily to provide housing loans to local residents to recover as many funds as possible for reuse by other residents; that the insurance requirement can place an unreasonable burden upon low- to moderate-income households; that in such cases, the City is unable to protect the investment of housing funds; that Staff was unable to identify potential alternatives to protect the City's investment; that other communities were surveyed for particular alternatives; that in Pasco County, for example, the insurance requirement is always maintained; that as a result, a significant number of households are not funded; that most other local jurisdictions require insurance but waive the insurance requirement if an unnecessary burden results; that the City could foreclose on the property if loans are not repaid. City Manager Sollenberger stated that the Administration recommends a motion to: 1. Approve the housing program policy guidelines for the following three Special Needs Housing strategies funded with the State Housing Initiative Partnership Program (SHIP) Grant: a. Owner-Occupied Rehabilitation b. Barrier Removal Housing C. Water/Sewer Connection 2. Approve Amendment No. 5 to the SHIP Local Housing Assistance Plan. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0) : Cardamone, yes; Mason, yes; Palmer, yes; Quillin, yesi Hogle, yes. 13. NEW BUSINESS: APPROVAL RE: AMENDED EMPLOYMENT AGREEMENT FOR DAVID R. SOLLENBERGER, CITY MANAGER APPROVED; : CONSENSUS TO PLACE AN ITEM CONCERNING THE HIRING OF A NEW CITY MANAGER ON THE AGENDA OF THE APRIL 16, 2001, REGULAR COMMISSION MEETING (AGENDA ITEM VII-1) #1 (3350) through 2 (0360) City Manager Sollenberger stated that personal retirement was proposed for the end of 2001 at the March 26, 2001, Commission workshop, which will be memorialized in an amendment to the City Manager's Employment Agreement; that the Commission agreed by unanimous consent to proceed with the amendment; that the City Attorney has developed the amended employment agreement which provides for retirement by December 31, 2001. City Attorney Taylor stated that the amendment is a third amendment to the City Manager's Employment Agreementi that the goal of the amendment is to eliminate the possibility of interpretation problems in the future; that the amendment indicates the retirement may not be revoked and acknowledges the separation as a retirement rather than a resignation or termination; that a resignation or termination has consequences under the Employment Agreement which should not apply in the case of retirement; that the retirement becomes effective on BOOK 49 Page 20886 04/02/01 6:00 P.M. BOOK 49 Page 20887 04/02/01 6:00 P.M. January 1, 2002; that the City Manager's last day of employment is December 31, 2001; that the City Manager will have vacation, bonus, and compensatory time which will be taken prior to December 31, 2001; that the City Manager will not be paid for unused time; that the amendment is acceptable to the City Manager. Commissioner Quillin asked if City Manager Sollenberger will go on Administrative Leave if a new City Manager is hired? City Attorney Taylor stated yes. Commissioner Quillin stated that City Manager Sollenberger could be placed on Administrative Leave if an interim City Manager is hired. City Attorney Taylor stated that is correct. City Manager Sollenberger stated that the Administrative Leave would be with pay. Commissioner Palmer stated that City Manager Sollenberger may be leaving prior to December 31, 2001, based upon the accrual of bonus, vacation, and compensatory time; that an interim person may be required to fill the time before another City Manager can be hired. City Manager Sollenberger stated that leave time will be taken in late September or early October 2001; that the Commission will be notified of the last day of work in advance sO steps can be taken to name an interim City Manager if a permanent City Manager has not been hired. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to approve the amendment to the City Manager's Employment Agreement to incorporate the offer of retirement made at the March 26, 2001, Commission workshop with the language change provided by the City Attorney which indicates the retirement may not be revoked and acknowledges the separation as a retirement rather than a resignation or termination. Motion carried unanimously (5 to 0): Cardamone, yes; Mason, yes; Palmer, yes; Quillin, yes; Hogle, yes. Commissioner Palmer stated that the Commission should move forward with the hiring of a new City Manager; that an item concerning the hiring of a new City Manager should be placed on the Agenda for the April 16, 2001, Regular Commission meeting with recommendations from the Administration, City Auditor and Clerk, Human Resources Department, and City Attorney; that the Commission should not deal directly with department heads in handling such issues due to the City of Sarasota Charter (1996) (City Charter) provisions; that the Human Resources Director should examine the possibility of issuing a Request for Proposal (RFP) for search firms; and asked the best manner to work with the Administration concerning the process for hiring a new City Manager? City Manager Sollenberger stated that the City Charter can be observed by directing the request through the City Manager; that the task will be assigned to the Human Resources Director who will work directly with the Commission; that the intention is for no personal involvement in the process. Commissioner Quillin stated that a discussion was held with the Deputy City Auditor and Clerk who obtained some information; that Clearwater, Florida, is also seeking a new city manager; that North Port, Florida, recently completed the process of identifying a new city manager. Commissioner Quillin distributed a brochure entitled Range Rider Program and stated that the Range Rider Program is an organization through the Florida League of Cities (FLC) which involves retired city managers; that Howard Tipton, retired City Manager and father of Lynn Tipton, Director of Membership for the FLC, is the delegate who manages Southwest Florida; that a presentation concerning the Range Rider Program should be placed on the Agenda for the April 16, 2001, Regular meeting; that Mr. Tipton should be invited to speak; that the Range Rider Program may assist the City in locating a new City Manager; that utilizing a search firm for assistance is undesired; that North Port did not utilize a search firm; that the Range Rider Program could assist in working through problems. Commissioner Palmer stated that the Commission should move quickly in hiring a new City Manager; that a search firm should be utilized; that the search will be difficult and should be conducted by professionals; that the City has used search firms in the pasti that the assistance which can be offered by former city managers is unknown; that the City should move forward with searching for a new City Manager; that the City Manager may be leaving in the fall of 2001; that the Human Resources Director has some connections which can be brought to the Commission; that a full discussion may be held concerning the hiring of a City BOOK 49 Page 20888 04/02/01 6:00 P.M. BOOK 49 Page 20889 04/02/01 6:00 P.M. Manager at the April 16, 2001, Regular Commission meeting; that waiting to hire a consultant is not desired. Commissioner Quillin stated that since joining the Commission, two department heads have been hired, one utilizing a search firm and one by promoting from within the organization; that the in-house hire proceeded more quickly; that the research results from discussions with other communities determined certain publications should be utilized; that the Range Rider Program has been utilized by other communities in similar situations; that the City spent over a year searching for a Human Resources Director utilizing a search firm; that ultimately the selection was made of an in-house candidate; that the desire is to move forward as quickly as possible to fill the position of City Manager; that a City Manager can be hired within six months. Commissioner Mason stated that examining the Range Rider Program is supported; however, utilizing a search firm is favored; that the Finance Director, Human Resources Director, City Auditor and Clerk, and City Attorney should also be involved. Vice Mayor Hogle concurred and stated that the City should move quickly and decisively with the best professional assistance possible; that an interesting discussion was held with Mr. Tipton; that seeking recommendations from the Range Rider Program is supported; that hearing the consensus of the Commission, the hiring of a City Manager will be discussed at the April 16, 2001, Regular Commission meeting. City Manager Sollenberger stated that Agenda of the April 16, 2001, Regular Commission meeting is full; that a 2:00 p.m., April 16, 2001, Commission workshop is scheduled at which representatives of the Range Rider Program may meet with the Commission to explain the program; that subsequent action could be taken at the April 16, 2001, Regular Commission meeting; and asked if the desire is to invite the Range Rider Program representatives to speak? Commissioner Palmer stated that the discussion concerning the hiring of a City Manager should be placed on the Agenda of the April 16, 2001, Regular Commission meeting; that the Human Resources Director should consider various search firms and provide information to the Commission to move the process forward. Vice Mayor Hogle agreed and stated that a presentation by the Range Rider Program at the April 16, 2001, Commission workshop is also supported. Commissioner Cardamone stated that the seat of Commissioner will no longer be personally occupied as of April 13, 2001; that moving forward with the selection of a search firm is imperative; that the Range Rider Program is interesting but may not serve the requirements of the City as well as a search firm; that not much time can be wasted. Vice Mayor Hogle stated that hearing the consensus of the Commission, an item concerning the hiring of a new City Manager will be placed on the Agenda of the April 16, 2001, Regular Commission meeting. 14. NEW BUSINESS: ADOPTION RE: : PROPOSED RESOLUTION NO. 01R-1340, AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $22,000,000 WATER AND SEWER SYSTEM REVENUE REFUNDING BONDS, SERIES 2002, FOR THE PURPOSE OF PROVIDING FUNDS TO EFFECT A CURRENT REFUNDING OF THE SERIES 1992 WATER AND SEWER SYSTEM REVENUE REFUNDING BONDS; DELEGATING TO THE FINANCE DIRECTOR THE AUTHORITY TO EXECUTE A PURCHASE CONTRACT AND FIXING CERTAIN DETAILS OF THE BONDS; APPROVING THE FORM OF THE BOND PURCHASE CONTRACT, ESCROW DEPOSIT AGREEMENT, I PRELIMINARY OFFICIAL STATEMENT AND CONTINUING DISCLOSURE CERTIFICATE, APPOINTING A PAYING AGENT, BOND REGISTRAR AND ESCROW HOLDER; APPOINTING THE BOND INSURER AND APPROVING THE COMMITMENT FOR THE INSURANCE POLICY; TAKING CERTAIN OTHER ACTIONS WITH RESPECT TO THE BONDS; ETC. (TITLE ONLY) ADOPTED (AGENDA ITEM VII-2) #2 (0360) through (0700) Gibson Mitchell, Director of Finance, came before the Commission and stated that John Haylett, Financial Advisor, and Kevin Schuyler, representative of Raymond James and Associates, Inc. (Raymond James), are present in the audience to answer questions if necessary; that proposed Resolution No. 01R-1340 is to authorize the issuance of not to exceed $22 million in Water and Sewer System Revenue Refunding Bonds, Series 2002, provide funds to effect a current refunding of the Series 1992 Water and Sewer System Revenue Refunding Bonds, delegate to the Finance Director the authority to execute a purchase contract and fix certain details of the bonds, approve the form of the bond purchase contract, escrow deposit agreement, preliminary official statement, and continuing disclosure certificate, appoint a paying agent, bond registrar, and escrow holder, appoint a bond BOOK 49 Page 20890 04/02/01 6:00 P.M. BOOK 49 Page 20891 04/02/01 6:00 P.M. insurer, approve the commitment for the insurance policy, and take certain other actions with respect to the bonds. Mr. Mitchell continued that the Commission adopted Resolution No. 01R-1321 authorizing the Finance Director to investigate a loan from the City of Gulf Breeze Local Government Loan Program to advance refund the 1992 Water and Sewer Refunding Bonds at the November 20, 2000, Regular Commission meeting; that the possibility of a loan was thoroughly investigated; that no arbitrage is required; that otherwise, the refund of 1992 bonds would not be considered; that the possibility of the loan was abandoned after a three-month examination of the tax consequences; that the anticipated $1.6 million of present value (PV) savings could not be achieved as the risks were significant; that at the same time, Raymond James made a proposal for the 1992 Water and Sewer Bonds for a forward financing in which the bonds are held in escrow until July 9, 2002, at which time the bonds are delivered to the underwriters and the funds are received; that the reason for a forward financing is the 1992 bonds cannot refunded again; however, a current refunding can be done as much as 90 days in advance; that the proposal is to proceed with the forward refunding sO the bond is closed preliminarily on April 24, 2001, and formally on July 9, 2002; that the funds would go into an escrow account for a current refunding of all bonds outstanding aiter October 1, 2002; that the debt service would be paid on the October 1, 2002, bonds after which the remainder of the bonds would be refunded; that the forward financing has a PV savings of approximately $800,000; that to effect the savings, the City will commit $219,000 paid April 24, 2001, for issuance expenses and an insurance commitment fee for the underwriter's discount; that at closing of the bonds on July 9, 2002, the $219,000 with interest will be returned to the City from bond proceeds. City Auditor and Clerk Robinson read proposed Resolution No. 01R-1340 by title only. The following persons came before the Commission: John Flaherty, 500 Royal Road, Longboat Key (34228), stated that being in the direct outflow of the sewage plant while boating off Longboat Key into Sarasota Bay is a concern; that the sewer issues in Sarasota County are of concern; that the attempt of the Sarasota County Board of Commissioners (BCC) to ship sewage into the City is of concern to environmentally-minded citizens; that the many questions include: 1) the overall cost structure of the current sewage plant, 2) the number of bonds on the sewer project, 3) the cost for the operation of the City's sewer plant, 4) the length of time the City pays for the system, and 5) a fixed or floating rate; that citizens should know if the rate is fixed sO the projected savings can be calculated; that the use of terms such as "approximately" and "maybe" are confusing; that an amount of $219,000 in new business is seen; that the hope is savings exist; that the lowest possible bond rate should be determined. Edward Harding, 2171 Wood Street (34237), stated that the matter is simple; that the Commission should trust the Finance Director who should say such action is being taken to save funds; that the City gets involved in too much detail for no reason. City Manager Sollenberger stated that the Administration recommends a motion to adopt proposed Resolution No. 01R-1340. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to adopt proposed Resolution No. 01R-1340. Vice Mayor Hogle requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Palmer, yes; Quillin, yes; Cardamone, yes; Hogle, yes; Mason, yes. 15. BOARD APPOINTMENTS: APPOINTMENT RE: GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES - APPOINTED KENNETH BAILEY (AGENDA ITEM VIII) #2 (0700) through (0730) Vice Mayor Hogle stated that Lou Ann Palmer has resigned from the General Employees' Pension Board of Trustees; that Ms. Palmer was filling the seat designated for a resident of the City and appointed by the Commission. Commissioner Cardamone nominated Kenneth Bailey for appointment and stated that Mr. Bailey's resume, interests, and other work on behalf on the Commission on various advisory boards is exemplary. Vice Mayor Hogle stated that hearing no other nominations, Kenneth Bailey is appointed to the General Employees' Pension Board of Trustees. BOOK 49 Page 20892 04/02/01 6:00 P.M. BOOK 49 Page 20893 04/02/01 6:00 P.M. 16. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #2 (0730) There were no Commission Board or Committee reports. 17. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA = AGREED TO SCHEDULE A SPECIAL COMMISSION MEETING TO DISCUSS THE CREATION OF A CHARTER REVIEW COMMITTEE (AGENDA ITEM X) #2 (0730) through (1995) COMMISSIONER PALMER: A. stated that sitting in the renovated Commission Chambers has been a pleasure. B. stated that the Commission should refer the creation of a Charter Review Committee to the Administration; that the City had a Charter Review Committee in 1995/96; that concerns were raised regarding the governance of the City; that the Charter Review Committee was created by the appointment of two individuals by each Commissioner to the Charter Review Committee; that the current Commission should consider a similar method and should examine the possibility of having an advisor to the Charter Review Committee with knowledge of various forms of governance; that a personal seat was held as Chairman of the Charter Review Committee six years ago; that governance was discussed; that a suggestion was to move to an elected mayor which was not a strong mayor form of government; that the mayor would simply be elected by the community and not have additional powers other than the powers held by the current mayor; however, the issue is of concern; that the City requires broad-based citizen participation and an education program concerning the various forms of governance sO the community can decide to maintain the current system, have a directly, elected mayor, or adopt the position of a strong mayor; that everyone should understand the ramifications of each form of government; that all types of permutations exist; that other issues regarding the City Charter are of concern to the City Auditor and Clerk; that a review of the City of Sarasota Charter (1996) (City Charter) should consist of an open-ended inquiry by a group of committed and open-minded participants who will listen to all the information prior to making recommendations to the Commission; that the City Auditor and Clerk, the City Manager, and the City Attorney should be consulted; that the City Auditor and Clerk should be requested to suggest citizens for the committee; that recommendations should be returned to. the Commission; that consideration of the Charter Review Committee should be placed on the Agenda of the April 16, 2001, Regular Commission meeting or a Special Commission meeting. Vice Mayor Hogle agreed but stated that the April 16, 2001, Regular Commission meeting may not be suitable due to the length of the Agenda. Commissioner Mason stated that the comments of Commissioner Palmer are supported; that a public forum was suggested in addition to the Charter Review Committee; that the Range Rider Program can provide assistance; that staying at the April 16, 2001, Regular Commission meeting as long as necessary to complete the Agenda is supported; that the process to begin a review of the City Charter should be started as soon as possible. Commissioner Quillin stated that the situation is important; that a review of the City Charter would educate the public; that the title of Mayor should be changed to Chairperson; that the City does not have a Mayor form of government but rather a Commisioner/Nanager form of government; that other communities have a Chairperson rather than a Mayor; that the title of Mayor adds to the confusion in the community; that overloading Agendas to the point of exhaustion of participants and the public is a disservice to the community; that the number of items on the Agenda for the April 16, 2001, Regular Commission meeting is unknown; that some important action must be taken; that a Special Commission meeting or workshop can be called to discuss a Charter Review Committee; that a history as to the manner in which the Charter Review Committee functioned in the past should be examined; that the Charter Review Committee should be provided direction by the Commission; that the Commission has had some heavy Agendas which contained important information; that the establishment of a Charter Review Committee can be a topic for discussion at a Special Commission meeting. Vice Mayor Hogle stated that hearing the consensus of the Commission, the creation of a Charter Review Committee will be discussed at a future Commission meeting. BOOK 49 Page 20894 04/02/01 6:00 P.M. BOOK 49 Page 20895 04/02/01 6:00 P.M. Commissioner Palmer stated that discussing the creation of a Charter Review Committee at the April 16, 2001, Regular Commission meeting is not essential; that another date may be determined if the Agenda for the April 16, 2001, Regular Commission meeting is full; that desire is to move the Charter Review Committee forward as quickly as possible; that the Administration can review the Agenda; that a Special Commission meeting can be scheduled; that the preference is for a Special Commission meeting rather than a workshop as decisions cannot be made at workshops; and asked if the other Commissioners agree. Vice Mayor Hogle and Commissioners Mason, Quillin, and Cardamone agreed. C. stated that Commissioner Cardamone has been a close personal friend for many years and a high school classmate; that a photograph of the two together in front of the Lido Casino hangs in Commissioner Cardamone's office; that as an individual, appreciation is extended to Commissioner Cardamone for the job done over the last two terms; that agreement was not always possible; that she has always shown tremendous zeal and love for the community, has worked harder during her terms as Mayor than any other Mayor in the City, and has lived, breathed, and slept the City for many years; that sitting with Commissioner Cardamone at her last meeting is a pleasure; that Commissioner Cardamone will be in the audience in the future; and thanked Commissioner Cardamone for the work done in the community. Commissioner Cardamone thanked Commissioner Palmer for the comments. COMMISSIONER CARDAMONE: A. stated that a telephone call was received concerning a new 55-foot high home being built on Benjamin Franklin Drive; that the City has a 35-foot height restriction; that the question is if people are building two stories to the Federal Emergency Management Agency (FEMA) elevation specifications with two additional stories on top; and asked the Administration to return a memorandum concerning the building of the home. B. stated that a discussion was held with a citizen concerning the City sprinklers on the median at the Bayfront; that the City sprinklers run at odd times and during rainstorms; that the City encourages the community to conserve in water usage and should be the example of conservation. C. stated that comments concerning service on the Commission will be reserved for the April 13, 2001, Special Commission meeting; that serving the City, friends, and neighbors has been a delight. COMMISSIONER QUILLIN: A. stated that the renovated Commission Chambers is nice; that the work of the City Auditor and Clerk and Staff is appreciated; that the brass handles on the entrance door are polished and gorgeous; that the door handles are solid brass and costly to replace; and asked if the other door handles in the building may be polished? City Auditor and Clerk Robinson stated that the door handles are the original door handles; that most of the doors to City Hall have brass handles; that replacing the door handles would cost $750 each if purchased new. Vice Mayor Hogle asked if the brass handles were coated for shine? City Auditor and Clerk Robinson stated yesi that the brass handles were coated after polishing. Commissioner Quillin asked the cost of the polishing? City Auditor and Clerk Robinson stated that polishing the two handles cost $150. Commissioner Quillin stated that the other door handles in City Hall should also be polished; that the City Auditor and Clerk is thanked for not overlooking small details. B. stated that a trip will be taken to Tallahassee, Florida, for the Legislative Action Day sponsored by the Florida League of Cities (FLC); that a copy of the itinerary is kept by the City Auditor and. Clerk; that support for the Enterprise Zone will be expressed. BOOK 49 Page 20896 04/02/01 6:00 P.M. BOOK 49 Page 20897 04/02/01 6:00 P.M. C. requested the City Auditor and Clerk update the Commission concerning specific pending legislation. City Auditor and Clerk Robinson stated that the Finance Director is concerned about a bill which may affect workers' compensation regarding police officers injured while taking vehicles home; that such injuries would automatically fall under workers' compensation; that a telephone call was made to the FLC; that such a bill exists; that the bill will be considered by the State Legislature on April 3, 2001. Commissioner Quillin stated that receiving a consensus of the Commission concerning the City's position would be appreciated. Vice Mayor Hogle stated that a decision cannot be made due to lack of sufficient information. Commissioner Cardamone stated that a discussion should be held with State Legislators concerning the cost ramifications. Commissioner Quillin stated that the understanding is the bill is an unfunded mandate. Commissioner Cardamone stated that information concerning the cost is required; that some small cities without the redevelopment and growth of Sarasota are dramatically impacted by such bills and require a millage increase to pay for unfunded mandates passed by the State Legislature with good intentions; that such bills should not be discussed unless the cost is known. City Auditor and Clerk Robinson stated that the FLC can provide background information. Commissioner Quillin stated that the bill will be discussed at Legislative Action Day; that the standard of the Commission is not to favor unfunded mandates, especially with an unknown cost. Commissioner Palmer stated that a constitutional amendment to stop such bills without a certain level of support was previously passed. D. stated that the City previously designated funds for a mobile which was referred to the Public Art Committee; that some citizens are concerned thé information concerning the mobile was not received by local artists; that. the 100th Anniversary of the City is approaching; that a theme could be developed as to the commemoration of the 100th Anniversary of the City; that the artist who came in second at the Selby Public Library was chosen to design the mobile; that different opinions have been received from the public; that the personal intent is to return the selection to the Public Art Committee which has been purchasing Florida artwork. City Manager Sollenberger stated that the Public Art Committee will be making a report to the Commission in the near future. Commissioner Cardamone stated that the funds for the mobile were Millennium Eunds; that the mobile was supposed to be a Millennium mobile. Commissioner Quillin stated that the 100th Anniversary is nearing; that the new Millennium has already begun. Commissioner Cardamone stated that the City may not have been incorporated for 100 years. City Manager Sollenberger stated that the City was incorporated in 1902. Vice Mayor Hogle requested the Administration return a report. Commissioner Quillin stated that the desire was to give the Public Art Committee a project which could be returned to the Commission in recognition of the Millennium or the City's 100th Anniversary, both of which are significant events; that the budget was more than $14,000. City Manager Sollenberger stated that the Public Art Committee is recommending a budget of $35,000; that $18,000 would be from the Millennium fund; that the balance would come from the Public Art fund; that the discussion is premature; that the Commission will be provided a report; that the current discussion is based on an unsigned, anonymous letter which is discounted by the Administration. Commissioner Quillin stated that telephone calls have been received from artists in the City. Commissioner Palmer requested that additional information be provided by the Administration. BOOK 49 Page 20898 04/02/01 6:00 P.M. BOOK 49 Page 20899 04/02/01 6:00 P.M. COMMISSIONER MASON: A. stated that the Sarasota Housing Authority (SHA) Board has a vacancy; that the position is for a tenant. City Auditor and Clerk Robinson stated that one application has been received; that the SHA was requested to announce the vacancy which is for a tenant; that a significant response has not been received. Commissioner Mason stated that vacancies on boards decreases effectiveness. Commissioner Quillin stated that the seat is not difficult to fill; that the Federal guidelines indicating the seat should be filled by a tenant elected by residents should be followed; that years have been spent working with the SHA to establish tenants' associations; that the Commission should inform the SHA of the expectation to support the tenants' associations; that the hope is a recommendation will be received from the tenants' association for applicants to sit on the SHA board; that the efforts of newly formed tenants' associations are often undermined. B. stated that the SHA will have an informational meeting concerning a Hope VI grant sponsored by Department of Housing and Urban Development (HUD) on April 3, 2001, at 2 p.m. and 7 p.m. C. stated that a constituent asked the reason fishing is not permitted on Bird Key; and asked for further information. City Manager Sollenberger stated that the reason fishing is not permitted on Bird Key is probably the result of a neighborhood request which was approved by the City. City Auditor and Clerk Robinson agreed; and stated that the minutes would be searched. D. stated that a proclamation was presented on behalf of the Commission to the Spats "A Vintage Dance Club" youth dance sport which is an amazing group of young people. E. stated that the right-of-way parking issue has been discussed in the past; that the Commission approved an ordinance; that the ordinance is not being enforced in District 1; that the effort of passing ordinances is wasted if the ordinances are not enforced; and requested the Administration to discuss enforcement of the ordinance with the Chief of the Sarasota Police Department. City Manager Sollenberger stated that a resident in District 1 received a ticket and did a great deal of documentation and provided personal suggestions; that the citizen has been requested to meet with Staff; that the ordinançe has some problems. Commissioner Mason stated that the suggestion is the issues be returned readily to the Commission. VICE MAYOR HOGLE: : A. stated that reception will be held for Gene Pillot and Mollie Cardamone on Monday, April 9, 2001, at the Grand Foyer of the Van Wezel Performing Arts Hall (VWPAH) i that the public is invited to honor the Commissioners. B. stated that a Statutory meeting will be held to certify the election results at 2 p.m., April 11, 2001; that a community forum will be held at 6 p.m., April 11, 2001; that the Commission will be newly constituted at 12 noon, April 13, 2001. C. stated that a meeting will be held at Sarasota High School for skateboarders to provide input as to the design of a skateboard park on April 5, 2001; that a meeting will be held at the Sarasota Mobile Home Park to receive information from the neighborhood concerning the entire skateboard park issue at 6 p.m., April 10, 2001. D. stated that the Commission has a retreat scheduled on April 18, 2001; that the Commission should establish a date to move forward for a goal-setting workshop. Commissioner Palmer stated that the two candidates for Commissioner should also be contacted for a suitable date. 18. OTHER MATTERS/ADMINISTRATIVE OFFICERS (AGENDA ITEM XI) #2 (1995) through (2062) BOOK 49 Page 20900 04/02/01 6:00 P.M. BOOK 49 Page 20901 04/02/01 6:00 P.M. CITY MANAGER SOLLENBERGER: : A. stated that a Statutory Commission meeting is scheduled for April 11, 2001; that the City Manager and Deputy City Manager will be unable to attend as a mediation is scheduled. B. stated that the Request for Proposal for the Greater Newtown Redevelopment Plan had been extended for 14 days due to the National Planning Meeting in New Orleans, Louisiana; that seven proposals have been received. C. stated that Commissioner Mason mentioned the Hope VI grant sponsored by Department of Housing and Urban Development (HUD) i that the SHA will be present at the April 16, 2001, Regular Commission meeting to request financial participation to pay for the consultant to develop the grant application; that Staff will meet with the SHA to discuss the scope of services. 19. ADJOURN (AGENDA ITEM XII) #2 (2062) There being no further business, Vice Mayor Hogle adjourned the Regular meeting of April 4, 2001, at 8:50 p.m. atit - ALBERT F. HOGLE, VICE MAYOR - > ATTESTSCTE Rellye Rolnson BILLY &. ROBINSON, CITY AUDITOR AND CLERK