CITY OF SARASOTA Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Kathy Kelley Ohlrich, Chair Members Present: Terrill Salem, Vice Chair Members Damien Blumetti, Dan Clermont, Michael Halflants City Staff Present: Mike Connolly, Deputy City Attorney Lucia Panica, Director, Development Services Kevin McAndrew, General Manger, Development Services Briana Dobbs, AICP, Development Review Senior Planner Miles Larsen, Manager, Public Broadcasting John Nopper, Coordinator, Public Broadcasting Karen Grassett, Sr. Planning Technician, Development Services 1:33:06 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Chair Ohlrich called the meeting to order and General Manager McAndrew [acting as the Planning Board' S Secretaryl called the roll. All members were present. II. CHANGES TO THE ORDER OF THE DAY There were no changes to the order of the day. III. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE PUBLIC: At this time anyone wishing to speak at the following public hearings willl be required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading of the Pledge ofConduct Secretary McAndrew read the Pledge of Conduct. Attorney Connolly recommended time limits for the presentations that will follow and administered the oath to those wishing to testify at the public hearings. The PB members approved the time limits by consensus. 1:36:07 P.M. B. Legislative Public Hearings 1. Ordinance No. 21-5390: An Ordinance of the City of Sarasota, Florida amending the Zoning Code of the City of Sarasota; Article VII, Regulations of General Applicability; Division 1, Signs; Section VII-109, signs prohibited in all zoning districts, to create an exception to the prohibition of off site signs for banners secured to fences on the campus of a public or private elementary, middle or high school; amending Section VII-106, exemptions from a permit requirement to provide that such banners shall not require a sign permit; providing for severability of the parts hereof; providing for the repeal of ordinances in conflict; providing for reading by title only; and providing for an effective date. (Mike Connolly, Deputy City Attorney) Minutes of the Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of 7 PB Chair Ohlrich opened the public hearing. Staff Presentation: Attorney Connolly discussed the proposed amended language stating the issue originated at the City Commission; said public schools can have banners secured to fences on their campus while private schools are prohibited from doing SO due to the off-site sign regulations in the Zoning Code; noted PTA organizations use the banners for fundraising; stated the proposed revised language creates an exception to the prohibition of off-site signs for banners secured to fences on the campus of a private schools; said the revised language provides balance; read the proposed language; and read the definition of a banner. Citizen Input: Ms. Kim Binkley Seyer appeared, stated she is a volunteer at Cardinal Mooney and St. Martha's schools; and stated she supports the proposed Zoning Code amendment. 1:41:39 P.M. PB Chair Ohlrich closed the public hearing. PB Member Blumetti noted politically charged signage is still prohibited; and questioned how large the banners could be. Attorney Connolly stated the banner must be attached to a fence sO the size of the fence dictates how large the banner can be. PB Member Blumetti asked if the regulation could be changed if there were unforeseen issues. Attorney Connolly stated an amendment to the Zoning Code could be processed. PB Chair Ohlrich stated what is fair is fair. PB Member Blumetti made a motion to find the Zoning Text Amendment 21-ZTA-03 set forth in proposed Ordinance No. 21-5390 consistent with the Sarasota City Plan (2030) and that it satisfies the Standards for Review in Section IV-1206, Zoning Code (2002 edition), and recommend to the City Commission adoption of Ordinance No. 21-5390. PB Member Clermont seconded the motion. The motion passed 5-0. 1:45:09 P.M. C. Quasi-judicial Public Hearings 1. Sarasota Car Wash (2290 Fruitville Road and 2287 Main Street): Site Plan Application No. 21- SP-07 and Minor Conditional Use Application No. 21-MCU-02 are a request for site plan and minor conditional use approval to construct an approximately 3,739 square foot self-service car wash and 19 parking spaces. Access is proposed from Main Street. The approximately 0.81 acre site is bounded by Fruitville Road, Lime Avenue and Main Street. The subject property is zoned Commercial Intensive (CI) and Commercial General (CG) and the Future Land Use classification of Community Commercial. The two existing structures are proposed to be demolished. (Briana Dobbs, AICP, Development Review Senior Planner) PB Chair Ohlrich opened the public hearing. Applicant Presentation: Matthew Morris, Morris Engineering, Civil Engineer and Agent for the project; Thomas Klein, owner and developer; and Brandon Philpot, Architect appeared. Minutes of thel Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 7 Mr. Morris stated the request is for Site Plan and Minor Conditional Use approval for a self- serve car wash; pointed out the location and existing uses; said the building would front Lime Avenue and there are two access points off of Main Street; reviewed the site plan pointing out the garbage pickup area, stormwater management system, utility connections; and stated the landscape buffers and tree mitigation requirements have been met. PB Member Clermont questioned how the chemicals used would be kept out of the environment. Mr. Klein described the system stating the water is cleaned and reclaimed; said any overflow goes to an oil/water separator system; and noted only eco-friendly chemicals are used. PB Member Blumetti questioned how the location was determined. Mr. Klein stated the primary considerations were visibility, traffic counts and ingress/egress points. Discussion ensued regarding other locations Mr. Klein operates self-serve car washes. PB Vice Chair Salem questioned how the ingress/egress points were determined. Mr. Morris pointed out the City's code pushes for access points along secondary streets and alley ways versus main thoroughfares. Discussion ensued. PB Chair Ohlrich requested verification that the underground storage vault was compatible with the types of sands on the site; how the stormwater runoff at Lime Avenue and Main Steet would be improved; if the applicants were familiar with the Fruitvillle Gateway Corridor Overlay District standards; what building materials would be used; and how the number of parking spaces was determined. Mr. Morris stated the type of sands was taken into consideration when calculations were made; noted the Southwest Florida Water Management District has reviewed the proposal as well; noted there is an existing stormwater box at the intersection of Lime Avenue and Main Street; and stated the amount of runoff would be decreased due to the underground system. Mr. Philpot stated the Fruitville Gateway Corridor Overlay District standards were addressed by putting the building along the Lime Avenue frontage, adding additional glazing along Lime Avenue, the inclusion of awnings along the perimeter, and the slope of the top of the end towers; pointed out the project was an improvement over the existing conditions; and stated the construction materials would consist of concrete block, painted stucco, aluminum on the awnings, and ai metal roof. Mr. Klein stated the number of parking spaces will accommodate the use of the free vacuums, towels and air blowers. PB Member Blumetti questioned the hours of operation; if the vacuums would be available after hours and when maintenance would occur. Mr. Klein stated the vacuums would be closed after hours with cones to block access and on-site staff would perform maintenance. 2:02:35 P.M. Staff Presentation: Briana Dobbs, AICP, Development Review Senior Planner appeared and discussed the proposal; presented Aerial and Future Land Use and Zoning maps; noted the location, existing uses, and existing zoning; pointed out the site is within the Fruitville Gateway Corridor Overlay District (FCOD); stated the proposed self-serve car wash requires Minor Conditional Minutes of the Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 7 Use approval which requires a site plan; said the project complies with the development standards for the zone district and the landscape requirements; stated the required tree mitigation had been exceeded; noted access is taken from Main Street reducing the driveway cuts along that portion of Main Street from five to two; noted 8' sidewalks are provided; presented a graphic showing the initial proposal with the building along the western edge; pointed out per discussions with staff the building was shifted to the Lime Avenue frontage; said the required Community Workshop has been held; stated six of the seven recommendations in the traffic analysis have been addressed, noting the first recommendation was actually a note to the City; and said the DRC signed-off on the project on August 4, 2021. PB: Member Clermont questioned if the noise. from nineteen vacuums would negatively impact nearby residents. PB Chair Ohlrich questioned how the use of aluminum on portions of the structure met the standards of the FCOD and noted the quality of the design of the structure from last month's meeting. Discussion ensued regarding the Intent and Purpose of the FCOD and finished materials on a structure. Development Review Senior Planner Dobbs read the definition of finished material into the record. PB Member Blumetti noted the finished material would be stucco, and said moving the structure from the western boundary of the site to the Lime Avenue frontage was good design. 2:19:26 P.M. Citizen Input: There was no citizen input. Staff Rebuttal: There was no staff rebuttal. Applicant Rebuttal: Mr. Klein appeared and described the vacuum system noting there are only two actual vacuum systems, reducers are used SO that the stations are hoses only; and pointed out the noise is considerably less than traffic going by. 2:21:18 P.M. PB Chair Ohlrich closed the public hearing. PB Chair Ohlrich stated she felt the proposed design does not meet the Intent and Purpose of the FCOD. PB Member Clermont made a motion to find Minor Conditional Use (21-MCU-02) consistent with Section IV-906 of the Zoning Code, and Site Plan 21-SP-07 consistent with Section IV-506 of the Zoning Code, and approve the petitions, subject to the recommended conditions. PB Member Blumetti seconded the motion. Discussion ensued regarding the project being an improvement over the existing use, the fact the proposed car wash is on an eight lane highway, and comparing projects rather than going by the Code. PB Member Halflants noted the Planning Board is not a Design Review Board. PB Vice Chair Salem questioned if the vote could be split into two motions. Attorney Connolly stated that was not an option as the Site Plan is required for the Minor Conditional Use. The motion passed 4-1 with PB Chair Ohlrich voting no. Minutes of the Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of7 2:28:39 P.M. IV. CITIZEN's INPUT NOTICETOTHE PUBLIC: At this time Citizens may address the Planning Board on topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5-minute time limit.) There was no citizen' S input. 2:28:50. P.M. V. APPROVAL OF MINUTES 1. September 15, 2021 The minutes were approved as submitted. 2:29:12P.M. VIL.PRESENTATION OF TOPICS BY STAFF Items presented are informational. only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. 1. Introduction of Nikesh Patel, City Engineer/E Revisions to Engineering Design Criteria Manual (EDCM) Secretary McAndrew introduced Nikesh Patel, City Engineer and Daniel Ohrenstein, Assistant City Engineer. City Engineer Patel discussed his background; noted he worked for the Florida Department of Transportation for 17 years; discussed the EDCM update stating a review of the full document is under way; pointed out the last major update was in 2002; discussed the process being used; stated a first draft of the updated document was anticipated to be available by the end of 2023; and stated the updated document will align with other applicable codes. PB Member Blumetti questioned if a comprehensive sidewalk plan would be included. Mr. Patel confirmed that it would be. Discussion ensued regarding connecting neighborhoods to the Legacy Trail; the Multi-Model Connection Plan adopted by the City Commission; other related adopted plans such as Sarasota In Motion; reviewing the traffic study requirements; and traffic calming policy. 2:46:00 P.M. 2. Bay Park Conservancy Update Secretary McAndrew introduced Mr. Waddill and noted Mr. Lafley would be participating remotely. Mr. Bill Waddill, Chief Implementation Officer for The Bay Park Conservancy (BPC) and Mr. A.G. Lafely, founding Chief Executive Officer for The Bay Park Conservancy appeared (Mr. Lafely appeared remotely). Minutes of the Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of7 Mr. Waddill reviewed the Guiding Principles; existing conditions of the site; approved Master Plan; stormwater improvements, noting those are partially funded by a grant from the FDEP; stated some upcoming improvements to the site include a boat ramp, a canal district with restaurants, a Performing Arts Center, and various park amenities; discussed community engagement; reviewed fundraising activities noting the project is a City/BPC Partnership; reviewed improvements currently under construction noting the restoration of the Historic Fountain Garden and construction of a 12 mile mangrove walkway have already been completed; stated additional planned amenities include an ADA accessible paddleboard launch and a shade structure at the concession area; said approximately 3 feet of polluted silt in the bayou has been cleaned out and will be used as fill; stated the removal of the silt has resulted in better tidal flow; stated the. first phase is under construction and the Historic District is being designed; and pointed out the entire 53 acre site will be conserved and preserved in perpetuity through the Partnership. Mr. Lafely discussed the Implementation Agreement, activation and programming for' The Bay Park stating the Implementation Agreement covers all phases over the entire site; is renewable after fifteen years; will provide for management, operation and maintenance; complies with all ordinances, regulations, policies and procedures applicable to other City parks; discussed the Joint Rules and Responsibilities; noted The Bay Park will be open, accessible and free to all; review survey. results noting 95% of the 2,500 respondents said they would visit the park; reviewed the top ten activities noting the top three are health & fitness, arts and culture, and nature and discovery; said the majority of the funding will be through the Tax Increment Funding (TIF); and pointed out the current business partners. PB Member Halflants stated the project was impressive. PB Member Clermont questioned the status of the proposed roundabout at Boulevard of the Arts and US41, and the potential pedestrian overpasses. Mr. Waddill stated the City could not come to an agreement with the Quay developers regarding a land swap necessary to construct the roundabout sO they are looking at other options; and said the overpasses were still a possibility. PB Member Blumetti questioned if there would be playground(s) for children. Mr. Waddill stated a couple were planned; Mr. Lafely stated other events for children were also planned. PB Vice Chair Salem requested a copy of the proposed Implementation Agreement. Discussion ensued. Secretary McAndrew stated staff would provide that to the PB members. PB Chair Ohlrich questioned if it would be appropriate for the PB members to have a guided tour of the site. Discussion ensued. Attorney Connolly noted he was not aware of anything related that will be coming before the PB. Discussion ensued regarding scheduling the individual tours. PB Chair Ohlrich questioned if the twenty-five recommendations Attorney Lincoln had submitted on behalf of Condo on the bay had been incorporated into the plans. Mr. Lafely stated all were considered by staff and the BPC individually; noted some were addressed in the approved Site Plan for Phase 1; said the majority of the recommendations were related to special events and sound and noise; noted those issues are covered in existing City ordinances and the BPC will comply with those ordinances. Discussion ensued. Minutes of thel Regular Planning Board Meeting October 13, 2021, at 1:30 p.m. in the Sarasota City Commission Chambers Page 7 of7 3:32:00 P.M. 3. Encroachment of Parking Overhang Into Landscape Buffers Secretary McAndrew stated the Zoning Code provides for an up to two-foot encroachment into a landscaped area or walkway however in such cases the width of the sidewalk must be increased to a minimum of six feet; and discussed the benefits, noting decreased pervious surface and wider landscaped medians in parking lots. Discussion ensued. Secretary McAndrew provided an update of the upcoming Zoning Text Amendment (ZTA) schedule stating he spoke with the Planning Department who is processing those and they have indicated the ZTAS will be broken into two groups, the first group is anticipated to move forward in early 2022, and there is no definitive timeline for the second group. Secretary McAndrew noted the items for the November 10, 2021 Planning Board meeting; noted the change in the December meeting date to December 14, 2021; and stated the February 2022 meeting date was not able to be rescheduled. 3:38:07 P.M. VII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. PB Member Halflants stated there had been previous discussions regarding the timeline to get projects reviewed; stated he would like to have that as a future discussion; and said completeness reviews taking up to 30 days was a case in point. Secretary McAndrew noted upper management is looking at overall efficiencies. Secretary McAndrew said a discussion on the site plan submission requirements that was raised previously will be placed on the November 10, 2021 PB agenda; and stated the item relating to the affordable housing unit mix that PB Vice Chair Salem requested has been tentatively placed on the December 14, 2021 PBa agenda. VIII. ADJOURNMENT The meeting adjourned at 3:44:57 P.M. MAwlw Kk kl DKD Kevin McAndrew Kathy Kelley Ohirjch, Chair Development Services Department Planning Board/Local Planning Agency [Secretary to the Board]