BOOK 46 Page 18287 05/17/99 6:00 P.M. MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF MAY 17, 1999, AT 6:00 P.M. PRESENT: Mayor Mollie C. Cardamone, Vice Mayor Gene M. Pillot, Commissioners Albert F. Hogle, Carolyn J. Mason and Mary J. Quillin, city Manager David R. Sollenberger, city Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: None PRESIDING: Mayor Mollie C. Cardamone The meeting was called to order in accordance with Article III, Section 9(a) of the Charter of the City of Sarasota at 6:03 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: MAYOR'S CITATION RECOGNIZING DEANE ALLYN UPON HER RETIREMENT AFTER 14 YEARS AS EXECUTIVE DIRECTOR OF THE SARASOTA OPERA ASSOCIATION, INC. #1 (0030) through (0240) On behalf of the City Commission, Mayor Cardamone read in its entirety the Mayor's Citation commending the dedication, hard work, enthusiasm, and leadership of Ms. Allyn upon her retirement after 14 years of service to the Sarasota Opera Association; and presented Ms. Allyn the signed Mayor's Citation embossed with the City Seal. Ms. Allyn recognized her husband, Rex, and her friend, Millicent Fleming, Administrative Manager of the Sarasota Opera Association, who were. present in the audience and thanked the Commission for the Mayor's Citation. The City Commission recessed at 6:14 p.m. into a Special meeting as the Community Redevelopment Agency (CRA) and reconvened at 6:40 p.m. 2. CHANGES TO THE ORDERS OF THE DAY - APPROVED #1 (0260) through (0280) City Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Remove Approval of Minutes, Item No. I-1, Minutes of the Statutory Commission meeting of April 16, 1999, per the request of City Auditor and Clerk Robinson. B. Remove Approval of Minutes, Item No. I-2, Minutes of Regular City Commission meeting of May 3, 1999, per the request of City Auditor and Clerk Robinson. C. Remove Consent Agenda No. 2, Item No. III B-2, Adoption Re: Second reading of proposed Ordinance No. 99-4127, amending Section 33-109 (a) of the Sarasota City Code to clarify the exceptions to the prohibitions relating to the parking of any truck or trailer upon any street of in a residential district of the City, etc., per the request of City Engineer Daughters. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to approve the Changes to the Orders of the Day. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 3. CONSENT AGENDA NO. 1: ITEMS NOS. 1, 2, 3 AND 4 = APPROVED (AGENDA ITEM III-A) #1 (0280) through (0290) 1. Approval Re: Memorandum of Agreement for Coastal Beach and Inlet Management for coastal governments in southwest Florida. 2. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute an Engineering/Environmental Consulting Service Agreement between the City of Sarasota and Coastal Technology Corporation for the Indian Beach Shoreline Restoration Project. 3. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the First Amendment to the Lease Agreement between the City of Sarasota and The Florida House Foundation of Sarasota, Inc., to amend the boundary description in Exhibit A to include the expansion of the City limits as adopted by the City in Ordinance No. 80-2422. 4. Approval Re: Authorize the Mayor and city Auditor and Clerk to execute a Municipal Services and Pre-Annexation Agreement for Harold H. Moore II, site located at 1715 Pattison Avenue. 5. Approval Re: Request for contractor ranking and authorization to begin contract negotiations with Tom Cross, Inc., for Preparation and Layout Design for the State of the Bay Report (RFP #99-42L). On motion of Vice Mayor Pillot and second of Commissioner Hogle, it was moved to approve Consent Agenda No. 1, Item Nos. 1 through 5, inclusive. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. BOOK 46 Page 18288 05/17/99 6:00 P.M. BOOK 46 Page 18289 05/17/99 6:00 P.M. 4. CONSENT AGENDA NO. 2: ITEM 1 (ORDINANCE NO. 99-4120) ADOPTED; ITEM 3 (ORDINANCE NO. 99-4129) - ADOPTED; ITEM 4 (ORDINANCE NO. 99-4132) ADOPTED; ITEM 5 (ORDINANCE NO. 99-4132) - ADOPTED; ITEM 6 (ORDINANCE NO. 99-4134) - ADOPTED; AND ITEM 7 (ORDINANCE NO. 99-4135) - ADOPTED (AGENDA ITEM III-B) #1 (0290) through (0398) City Auditor and Clerk Robinson read proposed Ordinance Nos. 99-4120, 99-4129, 99-4132, 99-4133, 99-4134 and 99-4135 by title only. 1. Adoption Re: Second reading of proposed Ordinance No. 99-4120, An ordinance of the City of Sarasota, Florida, amending Ordinance No. 97-3991 by the substitution of Site Plan 99-SP-A for previously approved Site and Development Plan 97-PSD-07 to allow an approximate 81 room/suite hotel on 2.09 +/- acres in the Commercial Park (CP) Zone District (f/k/a COP Zone District) said property being located at the southeast corner of University Parkway and Royal Palm Drive with a street address of 1040 University Parkway, as more particularly described herein; approving site plan 99- SP-A; providing for conditions; repealing ordinances in conflict; providing for reading by title only; and providing for an effective date. 3. Adoption Re: Second reading of proposed Ordinance No. 99-4129, amending Chapter 24, Personnel, Article II, Pensions, Division 3, Police, of the Code of Ordinances of the City of Sarasota; amending Section 24-78, Lay-off and Termination Benefits; amending Section 24-93, Deferred Retirement Option Plan; repealing all ordinances in conflict herewith; providing for severability of the parts hereof if declared invalid; providing for reading by title only; and providing an effective date. 4. Adoption Re: Second reading of proposed Ordinance No. 99-4132, An ordinance of the City of Sarasota, Florida, providing for the designation of the structure located at 518 Adelia Avenue historically known as the James E. and Lottie Moore House as structures of historic significance pursuant to the historic preservation particularly described herein; providing reading by title only; and providing for an effective date. 5. Adoption Re: Second reading of proposed Ordinance No. 99-4133, An ordinance of the city of Sarasota, Florida, providing for the designation of the structure located at 1373 - 1385 Fifth Street historically known as the Hood Block as structures of historic significance pursuant to the historic preservation particularly described herein; providing reading by title only; and providing for an effective date. 6. Adoption Re: Second reading of proposed Ordinance No. 99-4134, An ordinance of the city of Sarasota, Florida, amending Chapter 1, General Provisions of the city Code, to add Section 1-12.1 providing for the prosecution of a principal in the first degree; providing for severability of the parts hereof; providing for reading of this ordinance by title only; and providing an effective date. 7. Adoption Re: Second reading of proposed Ordinance No. 99-4135, An ordinance of the City of Sarasota, Florida, amending Chapter 36, Article II, Section 36-24 of the city Code pertaining to the regulation of vehicles for hire to prohibit the permitting of the operation of for-hire vehicles or taxicabs in service as a public vehicle without a license sticker, providing for severability of the parts hereof; providing for reading of this ordinance by title only; and providing an effective date. On motion of Commissioner Hogle and second of Commissioner Quillin, it was moved to approve Consent Agenda 2, Item Nos. 1, 3, 4, 5, 6 and 7. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes. 5. CITIZENS' INPUT CONCERNING CITY TOPICS (AGENDA ITEM VI) #1 (0399) through (0488) The following person came before the Commission: Paul Thorpe, Jr.. 1818 Main Street, 34236, representing the Downtown Association of Sarasota, stated that representatives from the Downtown Association met with Steven Weidenmuller, Director of Human Resources and Corporate Facilities, Tropicana Products, Inc.; that the Downtown Association presented to Mr. Weidenmuller an informational packet concerning City; that the purpose of the meeting was to acquaint Tropicana, Inc., with the amenities the City offers as a potential location for a corporate headquarters; that several locations were featured in the informational packet distributed; that the properties displayed included site photographs and maps; that the meeting was well received by Tropicana, Inc.; that the presentation was conducted on behalf of the City. BOOK 46 Page 18290 05/17/99 6:00 P.M. BOOK 46 Page 18291 05/17/99 6:00 P.M. 6. NEW BUSINESS: APPROVAL RE: 1999/2000 ACTION PLAN FOR THE PROPOSED USES OF CDBG AND HOME FUNDS DIRECTED STAFF TO REALLOCATE CDBG FUNDS REFLECTING THE COMMIEBION'E SUGGESTIONS TO: 1) FUND AN UPGRADE FOR FIRE ALARM PANEL8 AT THE JANIE POE AND COHEN WAY PUBLIC HOUSING COMPLEXES : 2) REDUCE FUNDING FOR PRESSURE WASHING AND PAINTING AT THE JANIE POE PUBLIC HOUSING COMPLEX BY A SMALL AMOUNT : 3) REDUCE THE NORTH SARASOTA IMPROVEMENTS, PHASE II PROJECT BY 50 PERCENT; 4) ACCEPT FUNDING FOR SEVILLA PARK IMPROVEMENTS AS PROPOSED; AND 5) ALLOCATE SOME CDBG FUNDS TO OTHER REQUESTING ORGANIZATIONS (AGENDA ITEM VIII-1) #1 (0790) through (2375) Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that Federal regulations require the Sarasota Consortium, comprised of the city of Sarasota and Sarasota County, advertise for thirty days the proposed Action Plan for the intended uses of Community Development Block Grant (CDBG) and HOME Partnership Act (HOME) funds prior to the submission of the Action Plan on or before August 17, 1999; that Staff has advertised the availability of funds and is recommending the projects detailed be approved for CDBG and HOME funding; that the Commission is being asked to review the projects recommended for funding and concur the projects be publicly advertised for fiscal year (FY) 1999/2000 CDBG and HOME funding; that following the advertisement of the projects and the 30-day comment period, any public comments received by Staff will be submitted to the Commission prior to final approval. Mr. Hadsell continued that in FY 1999/2000 the City will receive $650,000 in CDBG funding, an increase of $4,000 from last year; that $132,389 will be required for administrative expenses; and an additional $158,408 will be required from CDBG funds to administer the Housing Rehabilitation Program funded through the State Housing Initiatives Partnership (SHIP) and HOME; that CDBG funds have been used in the past for the administration of these programs, as SHIP and HOME program funds will not finance all the necessary components of these housing rehabilitation programs; that the City anticipates receiving $100,000 in repayments from housing rehabilitation loans made in previous years; that the funds are program income and may be spent on eligible activities; that after deducting the cost of administration and the Housing Rehabilitation Program and including loan repayments, the city has $459,203 available for allocation to CDBG projects; that the availability of FY 1999/2000 CDBG funds was originally advertised as a Notice of Funding Availability (NOFA) in the Sarasota Herald Tribune on March 1, 1999; that letters and applications were sent to each neighborhood organization in the city and to any group requesting an application. Mr. Hadsell referred to a chart entitled "1999 CDBG Project Applications Summary" and stated that a total of 18 applications were received totaling $3,368,884 in requests; that all the proposed projects will bring some benefit to the community; that the applications were evaluated based on the eligibility of the proposed activities, the goals outlined in the Sarasota Consolidated Plan, August 1995 edition (the Plan), the applicant's ability to meet timeliness standards, and the goals of the City; that many projects may be eligible for funding from either the City of Sarasota or Sarasota County, depending on the proposed project's beneficiaries. Mr. Hadsell stated further that besides the eligibility of proposed activities, the most important criterion for evaluating applications is the applicant's ability to complete the project in a timely manner; that timeliness is of critical concern this year due to increasing pressure from the US Department of Housing and Urban Development (HUD); that according to HUD, jurisdictions should have no more than 1.5 times the annual allocation 60 days before the end of any grant year; that the inability of local governments to meet the timeliness standard and the amount of unused funds has been cited as the reason Congress is proposing a 30 percent cut in CDBG funding; that while the City is on target to meet the standard this year, all future projects must be evaluated largely on the ability to be completed as expediently as possible; that after careful consideration, the following three projects are recommended to the Commission for, approval to receive CDBG funding: Project Amount North Sarasota Neighborhood Improvements $305,000 Pressure Washing/Painting - 109,203 Janie Poe Public Housing Complex Sevilla Park Improvements 45,000 Mr. Hadsell stated that the three projects total the $459,203 in available CDBG funds. John Duhig, 1442 4th Street, 34234, representing The Salvation Army, came before the Commission and stated that The Salvation Army's annual capital campaign is currently in progress; that The Salvation Army is attempting to construct a new building at 10th Street and Central Avenue; that CDBG funds will assist in the construction of the project; that the success of the construction project depends on receiving funding; that without the funding, changes to the project will be required; that the request is for the Commission to consider funding the project in some way. Commissioner Quillin stated that one project recommended for funding is for pressure washing and painting of the Janie Poe Public Housing Complex of the Sarasota Housing Authority (SHA) i however, a project not recommended for funding was the Suncoast Center for Independent Living which depends on funding from local BOOK 46 Page 18292 05/17/99 6:00 P.M. BOOK 46 Page 18293 05/17/99 6:00 P.M. governments to provide services to the local community; that the Suncoast Center for Independent Living is requesting $20,000 for installation of wheelchair ramps and grab bars; that CDBG funds are Federal funds and are intended to underwrite community projects; and asked if pressure washing and painting is of a greater value to the city than installing grab bars? Mr. Hadsell stated that the Suncoast Center for Independent Living received $20,000 last year from the County for a similar project and has not spent any of the funds received thus far which was a major consideration in the decision not to recommend additional funding; that the application from the Suncoast Center for Independent Living was for a capital improvement project and not for on-going support of the activities of the organization; that historically the Commission has guided Staff to use CDBG funds for on-going projects and not capital improvement projects; that the question of dual taxation is also involved; that the County Administrator is not recommending any funds for the Suncoast Center for Independent Living for FY 2000/01; that the Commission may choose to allocate CDBG funds for the Suncoast Center for Independent Living Commission for wheelchair ramps and grab rails. Mayor Cardamone asked the location of the Suncoast Center for Independent Living facility? Mr. Hadsell stated that the facility is located outside the City limits on DeSoto Road; however, the Suncoast Center for Independent Living does serve City residents. Commissioner Quillin stated that the Suncoast Center for Independent Living assists handicap City residents; that the SHA had an additional application for funds for the replacement of substandard fire alarm panels. Mr. Hadsell stated that the SHA receives funds from the Federal government for repairs to public housing complexesi; that CDBG funds are intended to provide additional resources to accomplish repairs which might not otherwise be accomplished. Commissioner Quillin stated that certain goals in the Plan required completion within five years of adoption; and asked if the goals have been or will be accomplished within the established time frame? Mr. Hadsell stated that the city is doing well in accomplishing the goals, with one exception; that the Housing Rehabilitation Program is below expectations; that Staff is preparing a report for the County and City to delineate the policies which have adversely affected the program; that a brochure will be sent home with grade school children up to the 5th grade level advertising the Housing Rehabilitation Program; that the hope is to obtain additional applicants for the program through the brochure distribution. Commissioner Quillin asked if the Sevilla Park, Phase II project is meeting all facets of the City's population including the disabled and the handicapped. Mr. Hadsell stated that the Sevilla Park, Phase II project was under budget; that the excess funds will be used to provide curb cuts from 12th Street to 15th Street. Commissioner Quillin stated that the Commission should reevaluate the allocation of the CDBG funds; that the desire is to receive the greatest return from the City's investment of CDBG funds. Commissioner Mason asked the reason for recommending pressure washing and painting rather than replacing substandard fire alarm panels? Mr. Hadsell stated that pressure washing and painting the Janie Poe public housing complex will improve the neighborhood's appearance; that the Commission may wish to modify the amount funded for pressure washing and painting. Mayor Cardamone stated that the Commission could reallocate $25,000 for an upgrade to the substandard fire alarm panels at the Janie Poe and Cohen Way public housing complexes and fund $90,000 rather than the approximately $110,000 for pressure washing and painting. Commissioner Quillin asked if the SHA could identify Federal grant funds for pressure washing as mildew is a health hazard? Mr. Hadsell stated that the SHA is in a better position to answer the question. Commissioner Quillin stated that J. H. Floyd Sunshine Manor requested CDBG funds to construct a second-floor addition and expand capacity from 47 beds to 73 beds; that the project is worthy of City support; that the organization, You Are Not Alone, (YANA) requested funds to open a facility for 52 people; that the CDBG funds should meet the needs of the residents of the City; that the City should utilize CDBG funds for the less fortunate and disabled in the community; and asked if CDBG funding has been provided for special needs housing in the City? Mr. Hadsell stated that last year wheelchair ramps were installed and several bathrooms were renovated at the Suncoast Center for Independent Living using CDBG funds; that a report could be provided regarding the number of disabled units renovated and/or constructed in the community. BOOK 46 Page 18294 05/17/99 6:00 P.M. BOOK 46 Page 18295 05/17/99 6:00 P.M. Commissioner Quillin stated that the interest is in new housing units for anyone in a wheelchair or who is disabled and resides in a community home. Mr. Hadsell stated that last year Coastal Recovery, Inc., rehabilitated a building for the mentally disabled located in the City; that the City created 20 new housing units for the developmentally disabled. Mayor Cardamone stated that the City requested $150,000 to formulate a master plan for redevelopment of the Rosemary, Gillespie and Park East neighborhoods; that some funding for the request is desired; that funds could be redistributed from the North Sarasota Neighborhood Improvements, Phase II project, the funding for which could be allocated over a two-year rather than a one-year period. Mr. Hadsell stated that 20 percent of CDBG funds plus the program income or approximately $140,000 can be used for administrative and planning purposes; that approximately $132,000 is required for administrative expenses; therefore, only $8,000 remains for other planning expenses; that reducing the amount for the North Sarasota Neighborhood Improvements, Phase II project would not provide adequate funding so funding would be required from the General Fund. Mayor Cardamone asked if all the funding in the City's request is for administrating and planning the project? Mr. Hadsell stated yes. Commissioner Quillin stated the Community AIDS Network should receive funding that if any CDBG funds are reallocated. Commissioner Mason stated that the allocation of CDBG funds should be scheduled for a workshop. Vice Mayor Pillot stated that a workshop is supported; that CDBG funds should benefit the City's residents with the greatest needs; that infrastructure projects should be addressed with funds from sources other than CDBG funds. Commissioner Hogle agreed; and asked if the County has expressed a position with respect to providing funding to The Salvation Army? Mr. Hadsell stated that the Sarasota Board of County Commissioners has not meet to consider CDBG allocations; that the County Administrator will recommend funding for three applicants: The Salvation Army, The Community AIDS Network, and the J. H. Floyd Sunshine Manor. City Manager Sollenberger stated final allocation decisions on CDBG funding are not required until August 15, 1999; that the allocation of funds can be revised to reflect the requests of the Commission. Vice Mayor Pillot stated that replacing the substandard fire alarm panels is supported by removing $25,000 from the total allocation for the North Sarasota Improvements, Phase II project. Commissioner Quillin stated that funding the J. H. Floyd Sunshine Manor and The Salvation Army requests should be considered. Mayor Cardamone asked if the City can partially fund projects? City Manager Sollenberger stated that Staff should verify with each applicant the expected County funding and the ability to complete the project within the mandated time frame; that currently a problem exists with utilization of CDBG funds on a timely basis; that the Administration does not wish the predicament to reoccur; that any recommendations from Staff will be predicated on applicants' ability to meet the time table as set forth by HUD. Mayor Cardamone stated that the City should fund as many projects as possible; that CDBG funds should be distributed thinly and act as a catalyst for fund-raising efforts by recipient organizations; that more discussion is necessary to properly allocate CDBG funds. Commissioner Hogle asked if The Salvation Army project has other funding sources available? Mayor Cardamone stated that the County has allocated $192,000 to The Salvation Army project. Mr. Hadsell stated that The Salvation Army project is scheduled for completion in October 2000. Mayor Cardamone stated that the City could provide $50,000 for The Salvation Army project if funding for another project is reduced; that Staff should not be required to rework the entire budget. Commissioner Quillin stated that handicap parking fines could be a source of funding for some projects. City Manager Sollenberger stated that the Public Works Department assures repairs and new construction include handicap features required in the City; that the issue of handicap accessibility will be part of the renovation of the Commission Chambers; that the floor has a grade which is steep; that a ramp which will meet State and Federal standards is required; that the handicap parking fines will be another source of funding towards the Commission Chambers renovation. BOOK 46 Page 18296 05/17/99 6:00 P.M. BOOK 46 Page 18297 05/17/99 6:00 P.M. Mayor Cardamone stated that curb and gutter construction at Park East will include handicap ramps. Mr. Hadsell stated that the amount of funds in the handicap parking fine fund is low due to the funding of improvements at Ed Smith Stadium. Mayor Cardamone stated that the former Commission wished to spend CDBG funds for activities and programs within the City versus funding organizations which serve a broad base of people, i.e. primarily County residents. Mr. Hadsell stated that the Grants-in-Aid program of Sarasota County typically funds on-going operating costs; however, the County now has a prohibition against using the Grants-in-Aid program for capital improvements projects. Mayor Cardamone stated that the Grants-in-Aid program should be used to fund The Salvation Army project; that The Salvation Army is a very large organization which serves many people; but happens to be located within the City; that the City's contribution is allowing the operation of the facility on a very valuable piece of property as a tax-free entity. Commissioner Quillin stated that $28,000 is requested to fund for the installation of a Community Kitchen at the Community Center at 1912 North Orange Avenue; that the funding is requested for retrofitting the Community Center for the kitchen, including addressing the American with Disabilities Act (ADA) issues; that the joint project planned with the SHA includes the City, All Faiths Food Bank, YMCA and the Boys and Girls Club; and asked if the City is providing other funding, for example from the General Fund? Mr. Hadsell stated that the City's participation will be with CDBG funds. Commissioner Mason asked for additional information concerning the Community Kitchen project. Mr. Hadsell stated that the project is to renovate a building at 1912 North Orange Avenue which will serve as a community kitchen; that the SHA is the lead agency for the project and submitted the application on behalf of all the participants. Mayor Cardamone asked the total amount of funding requested? Mr. Hadsell stated that the exact amount is not recalled. Mayor Cardamone stated that funding for the North Sarasota Improvements, Phase II project, could be reduced; that the Commission may wish to review funding reductions before directing Staff to proceed. Commissioner Mason stated that reducing the funds allocated for the North Sarasota Improvements, Phase II project is supported only to a limited degree as basic improvements are important to the neighborhood. Vice Mayor Pillot asked the type of funding mechanisms available for infrastructure improvements if CDBG funds did not exist or ceased to exist? city Manager Sollenberger stated that a possible funding source is the Local Option Sales Tax (L.0.S.T.) extension, also known as the penny sales tax; that primarily CDBG funded projects are for improvements to existing infrastructure and not for new construction. Vice Mayor Pillot stated that CDBG funds should be allocated to projects which impact City residents; that funding should be reduced for the North Sarasota Improvements, Phase II project; that infrastructure is a City responsibility, regardless of the availability CDBG funds; that other funding sources should be considered for construction allowing for the utilization of CDBG funds for special needs City residents. Mayor Cardamone asked if a Commission consensus exists to eliminate all, part or 50 percent of the funding from the North Sarasota Improvements, Phase II project? Vice Mayor Pillot stated that eliminating all the funding is supported. Commissioner Mason stated that reducing the funding is supported if another source of funds is identified. Commissioner Hogle agreed. Commissioner Quillin stated that the $305,000 for the North Sarasota Improvements, Phase II project is based on an engineering study; ànd asked if funding is required for the engineering study? Mr. Hadsell stated that none of the funding is for the engineering study; that the engineering study identified specific required improvements and has been completed; however, a detailed engineering study will be required for each specific improvement once identified. Commissioner Quillin asked if the $305,000 is for the construction of curb, gutter, sewer, drainage, lighting, signage and sidewalks. Mr. Hadsell stated yes. BOOK 46 Page 18298 05/17/99 6:00 P.M. BOOK 46 Page 18299 05/17/99 6:00 P.M. Commissioner Quillin asked if the engineering study has been received? Mr. Hadsell stated no. Commissioner Quillin stated that a review of the engineering study in relation to the project is desired. Mayor Cardamone asked if half the project can be funded with CDBG funds and half from another source? Vice Mayor Pillot stated that the concept is an excellent way to view funding the project; that improvements which directly affect the health and safety, such as eliminating flooding due to drainage problems and providing adequate lighting for safety, should remain intact. Mayor Cardamone stated that an opportunity should be provided for Staff to reallocate the CDBG funds to reflect the suggestions of the Commission which included: Funding $25,000 for an upgrade to the fire alarm panels at the Janie Poe and Cohen Way public housing complexes - Reducing the funding for the pressure washing and painting at the Janie Poe public housing complex by a small amount to approximately $100,000 - Reducing the funding for North Sarasota Improvements, Phase II project by 50 percent with the understanding the other 50 percent will be funded from another source, i.e. L.O.S.T. funds, with the stipulation the project will be not be delayed - Accepting the funding for Sevilla Park Improvements, Phase II project as proposed Allocating some CDBG funds among other requesting organizations Mayor Cardamone stated that Staff will have latitude to distribute funds among other organizations but should be willing to return to the Commission for guidance if required; and asked if a consensus exists on the Commission for the recommendations. Mayor Cardamone stated that hearing the Commission's agreement, Staff is directed to reallocate the CDBG funding to reflect the Commission's recommendations. 7. NEW BUSINESS: APPROVAL RE: MASTER PLAN FOR PEDESTRIANIZED INTERSECTIONS = APPROVED (AGENDA ITEM VIII-2) #1 - (2380) through #2 (2375) Dennis Daughters, Director of Engineering, William Spliter, Lieutenant, Sarasota Police Department, and Alexander Boudreau, Sarasota County Bicycle and Pedestrian Coordinator, came before the Commission. Mr. Daughters stated that a complete presentation of the Master Plan for Pedestrianized Intersections which will increase pedestrian safety and the friendliness of roadway crossings was provided at the April 28, 1999, Commission workshop; therefore a complete review is not necessary at this time; that the Commission's suggestions made during the workshop are being addressed and many have been incorporated in the Master Plan; that an additional explanation concerning bicycle safety was requested. Lieutenant Spliter stated that bicycle accidents within the city since January 1998 are as follows: Accidents 20 No Personal Injuries 79 With Personal Injuries 4 Fatalities 103 Total Lieutenant Spliter continued that a partnership is necessary in the City to accomplish bicycle safety; that the residents of neighborhoods are included in the partnership; that the enforcement aspect of the helmet law is covered by strong legal penalties; however, the current approach is one of persuasion; that the fine for not wearing a helmet is $26 but is excused if a child returns with proof a helmet has been purchased or obtained from a Bicycle Rodeo; that the real answer is a partnership with parents who must take responsibility for children's actions; that four fatal accidents have occurred on roadways within the city since January 1998; that two fatal accidents were on US 41 and were high speed accidents with motor vehicles versus bicycle pedestrians; that another accident was. on US 301 near 32nd Street; that the Police Department has not adopted a zero tolerance policy for bicycle helmets but is working with the community and educating parents and grandparents about the requirement for children to wear bicycle helmets; that the solution to the problem is to influence people's about bicycle safety and the role parents and children have in creating a safe community. Mr. Boudreau stated that Sarasota County supports bicycle safety and is working with the Sarasota County Bicycle and Pedestrian Committee to assist implementation of more safety standards for bicyclists and pedestrians. Mayor Cardamone stated that bicycle safety is a project worthy of CDBG funds; that interest is very strong to discover the possible uses of CDBG funds to support bicycle safety efforts. BOOK 46 Page 18300 05/17/99 6:00 P.M. BOOK 46 Page 18301 05/17/99 6:00 P.M. Mr. Boudreau stated that currently the Safety Act of 1966, Section 402, Title 23, US Code and authorized under Section 334.044 (24) Florida Statues, (402 Safety Grant) is the source of funds for the Sarasota County Bicycle and Pedestrian Committee; that all interested parties, the City's Engineering Department, members of the Sarasota County Bicycle and Pedestrian Committee and the County are working closely together to reinitiate the County's Safety City program which was phase out in 1997. Mayor Cardamone asked if enough funding is available to support the efforts of the Sarasota County Bicycle and Pedestrian Committee? Mr. Boudreau stated no. Mayor Cardamone asked if CDBG funds will be sought? Mr. Boudreau stated that the bicycle safety program is new; that CDBG funds will be one funding source examined. Mayor Cardamone stated that the funding process may take a year. Mr. Boudreau stated that the program will take several years to accomplish. Commissioner Quillin asked if the idea is to implement bicycle and pedestrian safety enhancements as other improvements in particular areas are being accomplished? Mr. Boudreau stated yes. Commissioner Quillin stated that the Citizens With Disabilities Advisory Board should be consulted for input on future projects, especially if the Commission is considering audible crosswalk signals; that the overall proposal is viewed favorably. Mr. Daughters stated that some work especially around schools and crosswalks will be implemented in phases; that some signs are already in place. Mayor Cardamone stated that the assistance of Sarasota County and the School Board of Sarasota County is welcomed; that the children are County residents as well as City residents. Lieutenant Splitèr stated that reinstating a safety program in schools could be necessaryi that school-based bicycle safety education should include children in the lower grades; that the School Board of Sarasota County should be a partner in the effort. Commissioner Quillin stated that partnerships with businesses in the community are also necessaryi that anyone who sells bicycles and bicycle safety equipment should be interested in keeping city streets safe for everyone; that some business may wish to assist with Bicycle Rodeos. Mayor Cardamone thanked city and County Staff for the presentation. City Manager Sollenberger stated that the Administration recommends the Commission act on the Master Plan for Pedestrianized Intersections by: 1. Approving the plan for Schools, Parks and Playgrounds 2. Approving the concept plan for pedestrianized intersections 3. Approving the concept plan for mid-block crosswalks 4. Approving pursuit of immediate projects 5. Directing the Administration to pursue funding On motion of Commissioner Hogle and second of Commissioner Quillin, it was moved to approve the five-point recommendation of the Administration. Motion carried unanimously (5 to 0) : Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 8. NEW BUSINESS: APPROVAL RE: TRANSPORTATION IMPROVEMENT PROGRAM (TIP) FOR FISCAL YEAR 2000/01 THROUGH 2004/05 AND THE TRANSPORTATION IMPACT FEE PROGRAM FOR FISCAL YEAR 1999/00 THROUGH 2003/04 - APPROVED; DIRECTED CITY ATTORNEY TO REPORT BACK ON IMPACT FEES (AGENDA ITEM VIII-3) #1 (2977) through (3800) Dennis Daughters, Director of Engineering/City Engineer, and Ellen Cranos, Transportation Planner, Engineering Department, came before the Commission. Mr. Daughters gave a computer-generated slide presentation referencing Transportation Improvement Projects for fiscal years (FY) 2000/01 through 2004/05 and stated that the transportation- related projects require Commission approval; that grant funds will be sought from the Sarasota/Manatee Metropolitan Planning Organization (MPO) and the Florida Department of Transportation (FDOT) for the proposed projects. Ms. Cranos stated that a review of the proposed projects for FY 2000/01 to 2004/05 are presented in the order of importance and are as follows: 17th Street Extension: Issue: The Transportation Chapter of Sarasota City Plan calls for better east-west movement of people and goods. Solution A: Improve and construct new two-lane roadway from US 41 to Orange Avenue. BOOK 46 Page 18302 05/17/99 6:00 P.M. BOOK 46 Page 18303 05/17/99 6:00 P.M. Estimated Cost: $1,829,000 Comment: The cost is high due to the necessity to acquire railroad property for the extension of the two-lane road. The project ranks 29 of 41 projects for Tax Increment Financing (TIF). US 41 and 10th Street: Issue: Inadequate intersection capacity and underutilized Lemon Avenue entrance in downtown. Solution A: Construct new (second) southbound to eastbound left turn lane. Estimated Cost: $400,000 Comments: The project will encourage motorists to use the underutilized Lemon Avenue entrance into downtown and alleviate the congestion along the southern portion of US 41 between 10th Street and Fruitville Road. Solution B: Install SCAT bus shelters, including platform and signage, at Closest stops to US 41 and 10th Street intersection. Estimated Cost: $30,000 Mayor Cardamone asked if the program is new? Ms. Cranos stated yes. US 41 and State Road (SR) 780 (Fruitville Road) : Issue: Inadequate intersection capacity at three approaches. Solution A: Extend westbound to southbound left inside turn lane by cutting back median. Estimated Cost: $100,000. Solution B: Add second southbound to eastbound left turn lane. Estimated Cost: $635,000 Solution C: Construct new northbound to eastbound right-turn lane. Estimated Cost: $1,650,000 Comments: The scope of the project which is currently in the TIP prioritization as number 16 of 41 projects was expanded. Solution A was the initial project; however, after Staff review, Solution B and Solution C were added. Currently no right turn lane exists at the intersection. Another lane will release some congestion at the intersection. Solution C is the most expensive due to the cost of acquisition of right-of-way. Mr. Daughters stated that Solution C for the US 41/SR 780 project is marginally cost effective; that additional work is required to explore the total cost of acquiring the right-of-way; that the project is scheduled for later years of the TIP so time is available for fact finding. Commissioner Quillin asked if the buildings at the US 41/SR 780 intersection are all built on the lot line? Mr. Daughters stated that the answer is not known; that some right-of-way for the intersection was purchased on both sides of the road as Fruitville Road was constructed; that the likelihood of exceeding the estimated cost of right-of-way acquisition is a real possibility. US 41 and Bahia Vista Street: Issue: Inadequate intersection. Solution A: Lengthen westbound to northbound right turn lane to accommodate more vehicles. Estimated Cost: $150,000. Solution B: Install SCAT bus shelters, including platform and signage, at closest stops to Bahia Vista and US 41 intersection. Estimated Cost: $15,000 Comments: The project is currently in the TIP prioritization as number 34 of 41 projects and is a joint City/County project as Bahia Vista Street is a County roadway. Accelerating the project to address the major congestion at the intersection is desirable. Adequate right-of-way should exist already which is the reason the estimated cost is only $150,000. Mayor Cardamone stated that the intersection at US 41 and Bahia Vista Street is a major traffic problem; that the center turn lane for the whole length of the Bahia Vista Street is under utilized; that removing the center turn lane and substituting a medium will assist in improving the appearance of the neighborhood. Ms. Cranos agreed. BOOK 46 Page 18304 05/17/99 6:00 P.M. BOOK 46 Page 18305 05/17/99 6:00 P.M. State Road (SR) 758 (Siesta Drive) from Osprey Avenue to the Intercoastal Bridge: Issue: Congestion management and inadequate intersection capacity. Solution A: Construct third lane to allow for continuous center-turn lane from Siesta/Osprey intersection to San Remo Way. Estimated Cost: $2,500,000 Solution B: Lengthen East Bound to southbound right turn lane at Siesta/Osprey intersection. Estimated Cost: $150,000 Solution C: Install Sarasota County Area Transit (SCAT) bus shelter, including platform and signage, at stops at Siesta and Osprey Avenue and at the Intercoastal bridge and install bike rack at Bridge. Estimated Cost: $31,000 Comments: The project is in the TIP prioritized as number 16 of 41 projects. Solution A adds a center turn lane from the Intercoastal bridge to the intersection. Solution B is a recommendation to lengthen the southbound turn lane currently starting at Almeria Avenue at the intersection to encouraged motorists to travel the southbound right-turn lane to Bay Road and onto US 41. Mr. Daughters stated that a member of the MPO, who lives in the City, made a request to improve the eastbound to northbound left- turn lane by adding an another lane northbound up to the first intersection at Orchid Street; that sufficient right-of-way is available; however, Staff does not recommend the suggestion as the traffic would be encouraged to use Osprey Avenue; that Staff is of the opinion traffic from the islands should stay on State roadways as much as practical; that Staff's recommendation is to improve the right-turn lane rather than adopt the suggestion to encourage traffic to use Osprey Avenue. Ms. Cranos stated that the suggestion also included adding dual right-turn lanes, which Staff does not support. Mayor Cardamone stated that the neighborhood will not want dual turn lanes. State Road (SR) 780 (Fruitville Road) and Beneva Road: Issue: Inadequate intersection capacity. Solution A: Construct new northbound to eastbound right-turn. Estimated Cost: $300,000. Solution B: Install SCAT bus shelters, including platform and signage, at closest stops to Fruitville Road and Beneva Road. Estimated Cost: $15,000 Comments: The project is new and involves constructing a new northbound to eastbound exclusive right-turn lane, deterring motorists heading north on Beneva Road turning east onto Fruitville Road from using the neighborhood side street to avoid the intersection. Mr. Daughters stated that former Vice Mayor David Merrill advocated landscaping the park area at the intersection of Fruitville and Beneva Roads; that improvements to the park area could constructed at the same time as the improvements to the Fruitville/Beneya Road intersection. Commissioner Quillin stated that the project is supported; and asked the date the project could begin? Ms. Cranos stated that the project's start date is dependent on the ranking given by the MPO; that the benefits to the City and the County along with the relative low-cost of the project will probably rank the project high for FY 2004/05. US 41 (Mound Street) and Osprey Avenue: Issue: Inadequate intersection capacity Solution A: Construct new southbound to eastbound left turn lane. Estimated Cost: $350,000. Solution B: Install SCAT bus shelters, including platform and signage, at closest stops to Mound Street and Osprey Avenue. Estimated Cost $15,000. Comments: Sufficient right-of-way exists at the Mound Street and Osprey Avenue intersection; however, some right-of-way acquisition will be necessary for the eastbound side of the project. The project has been considered previously; however, the project was never presented to the MPO. Communication Network for Signal Operations: BOOK 46 Page 18306 05/17/99 6:00 P.M. BOOK 46 Page 18307 05/17/99 6:00 P.M. Issue: Current copper network is outdated and inadequate. Solution: Optimize signal operations by updating network to fiber optics. Estimated Cost: $250,000. Mr. Daughters stated that the project will replace the copper network with fiber optics; that funding for the equipment and the computer program will be sought through the FDOT separately. Commissioner Hogle asked if the copper has any salvage value? Mr. Daughters stated that the wire presumably has salvage value. State Road (SR) 789 and Ken Thompson Parkway: Issue: Mote Marine Laboratory has requested support for the installation of a traffic signal at the intersection due to the back-up of traffic leaving City Island. Solution A: Intersection signalization. Estimated Cost: $100,000. Comments: The project is currently prioritized in the TIP as number 41 of 41 projects. Mayor Cardamone stated that the Commission should not wait for a horrific accident to take place at the intersection; that the roadway grade is poor; that the visibility is very poor and the required funding of $100,000 is not excessive. Ms. Cranos stated that the specific warrants are met during the winter months; however, the warrants may not be met in the summer months. Commissioner Hogle stated that the warrants are met in the winter months, which should be adequate; that the City should attempt to get the project ranked higher. Mr. Daughters stated that the next item for discussion is the projections for roadway Impact Fee projects; that roadway Impact Fees are collected by the City and forwarded to the County, after which the City goes through a lengthily process to recover funds for construction; that the use of roadway Impact Fees is limited to roadway capacity improvement; that simple enhancements or bicycle lanes are not allowed; that currently the City has utilized only a small share of the funds for the Osprey Avenue project; that the project of Communication Network for Signal Operations, which is timing of the traffic lights, involves working with FDOT to obtain a new computer program and equipment upgrades; that the cost of $529,000 represents the City's share of the upgrade to a fiber optic network; that the US 41/Fruitville Road another US 41/10th Street project are, new on the TIP list; that the two projects will be removed from the roadway Impact Fee list if the City is successful in receiving TIP funds; that the funds could be used for another project; however, to assure a backup funding source, the two projects are on the roadway Impact Fee list and the TIP list; that the funding for the 17th Street Extension project is for the design and acquisition of right-of- wayi that $500,000 is allocated for construction for the 17th Street Extension project; that the City is also requesting almost $2 million in TIP funds; that $315,000 has been allocated for the US 41 and Gulf Stream Avenue project which could be used for a necessary study of downtown transportation which will take place soon; that Lockwood Ridge Road is a roadway under County jurisdiction; that the County has requested partially funding of the design phase as the County does not have construction funds available; that the project has been included on the list but no funds are currently available. Mr. Daughters stated that the MPO's Technical Advisory Committee (TAC) Meeting is May 18, 1999; that Commission approval of proposed TIP projects is sought; that Staff will present the approved list at the MPO's TAC meeting and lobby for the projects; that competition is strong for projects; that Staff will attempt to be successful in the project-selection process; that Commission approval of the proposed Roadway Impact Fee Program is requested; that Staff requires time to plan work schedules for the projects; that members of the MPO's TAC will want to know the City is funding a portion of the project costs. Mayor Cardamone asked if Ms. Cranos is the City's representative on the MPO's TAC? Mr. Daughters stated yes. Commissioner Mason stated that construction of bus shelters is supported. Ms. Cranos stated that the Commission will be requested to choose desired bus shelter features at a later date; that the shelters used by the County are not permissible in the City. Mr. Daughters stated that advertising is displayed on the County bus shelters; that the City prohibits the use of advertising on bus shelters; that the same style of shelter may be used without advertising. Commissioner Mason asked if the traffic lights on 10th Street will be adjusted to assist with smooth traffic flow? Mr. Daughters stated that Staff is attempting to redirect traffic traveling downtown; that all the traffic signals are as fine tuned as possible; that the city is working with the FDOT to obtain new BOOK 46 Page 18308 05/17/99 6:00 P.M. BOOK 46 Page 18309 05/17/99 6:00 P.M. equipment, a new computer program and to install a fiber optic network in FY 2006/07 or FY 2008/09. Mayor Cardamone stated that traveling on 10th Street is frustrating; that the traffic signals allow only four vehicles to pass before the light changes. Commissioner Quillin asked if new computerized traffic signalization equipment was recently purchased? Mr. Daughters stated no. Mayor Cardamone stated that the recently installed computer equipment was not new; that the planning effort took a long time to complete; that the contractor was slow; that the computers were almost obsolete as installed. Mr. Daughters stated that the computers installed were slow. Commissioner Quillin asked if the computer system was recently upgraded? Mr. Daughters stated yes; however, the computers now require additional upgrading as all computers do; that a new computer program which will allow for more traffic signal configurations is currently being reviewed. Commissioner Quillin asked if installation of a fiber optic system is necessary first? Mr. Daughters stated that the preference is to install the fiber optic system first; however, funding is not available to acquire the entire system; that the fiber optics portion of the project will take time to install due to the design and layout of the system; that installation will require roads excavation; that proceeding with funding for the computer program and related equipment while the FDOT is interested in the project is recommended. Commissioner Hogle stated that the bus shelter installation at Osprey Avenue and Mound Street is supported; that the people using the Senior Friendship Center will benefit from bus shelters; that the MPO spends a considerable amount of money transporting people back and forth to the Senior Friendship Center; that more attendees will take the SCAT if a bus stop with a shelter were available; that the MPO may wish to save the expense in transportation costs for the people using the Senior Friendship Center; that the MPO may find spending $15,000 for a bus shelter is better than spending approximately $100,000 in transportation costs and choose to implement the City's request for funding sooner rather than later. Mayor Cardamone stated that the idea is supported; that the MPO may be losing some funding for transportation of clients of the Senior Friendship Center. Mr. Daughters stated that the suggested argument is excellent. City Manager Sollenberger stated that the Administration recommends: 1. Approving the proposed TIP projects 2. Approving the Impact Fee Program 3. Instructing the Engineering Department to pursue Federal funding for the proposed projects through the MPO's TIP prioritization process On motion of Commissioner Hogle and second of Commissioner Mason, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. Mayor Cardamone asked if a status report could be provided concerning Roadway Impact Fees? City Attorney Taylor stated a report will be provided. 9. NEW BUSINESS: APPROVAL RE: TRANSPORTATION ENHANCEMENT PROJECT FOR FISCAL YEAR 2004/05 - APPROVED (AGENDA ITEM VIII-4) #2 (2380) through (2720) Mr. Daughters, Director of Engineering/City Engineer, and Ellen Cranos, Transportation Planner, Engineering Department, came before the Commission. Mr. Daughters gave a computer-generated slide presentation referencing the Transportation Enhancement Program for fiscal years (FY) 2000/01 through 2004/05 and stated that transportation enhancement fees are a separate funding source through the Sarasota/ Manatee Metropolitan Planning Organization (MPO) from Federal funds administered by the Florida Department of Transportation (FDOT). Ms. Cranos stated that the application for transportation enhancement funds must be presented to the MPO by June 1, 1999. Mr. Daughters stated that competition for the funds is extremely competitive; that examples of the funds received in the past are the Hillview and Osprey Avenue enhancement project and the Bayfront Recreational Trial which received a total of $1.2 million in transportation enhancement funds. BOOK 46 Page 18310 05/17/99 6:00 P.M. BOOK 46 Page 18311 05/17/99 6:00 P.M. Ms. Cranos stated that the Transportation Equity Act of the 21st Century (TEA21) Enhancement provides for funding for Type I mid- block crosswalks as follows: Paver-block design - Pedestrian street lights In-pavement crosswalk light Ms. Cranos stated that the issues for the Commission's considerations are: Mid-block Crosswalk Enhancements Locations: 12th Street between Euclid Avenue and Tuttle Avenue (Ed Smith Stadium Tuttle Avenue Between Davis Boulevard and Sequoia Lane (Alta Vista Elementary) North Orange Avenue between 31st Street and 33rd Street (Booker High School) Ringling Boulevard between South Washington Boulevard and East Avenue (Judicial Center) Approximate costs: - Paver-block raised crosswalk = $10.50/square foot Street lights = $1.10 linear foot for electricity or $3,000 In-pavement crosswalk lights = $5,000 to $10,000 Ms. Cranos stated that the MPO has $300,000 a year for transportation enhancement projects; that one project is funded per year. Commissioner Quillin asked if the North Orange Avenue project will impact the area around Booker High School? Mr. Daughters stated that gates will be an attribute to the school if gates are installed on Orange Avenue in the same manner as at Sarasota High School; that the crosswalk at Sarasota High School is raised; that a similar component will be constructed; that gates will not interfere with city plans and may enhance the project. Ms. Cranos stated that the gates if installed will be in the open position after 2:30 p.m.; that children can still cross the street; that the project will benefit the children after school hours. Parks with Playgrounds Enhancements for parks with playgrounds and schools Locations: Parks: 35th Street Park Newtown Community Center Arlington Park North Water Tower Park Avion Park Orange Avenue Park Eastwood Park Pioneer Park Gillespie Park Sevilla Park Laurel Park Schools: Alta Vista Elementary Tuttle Elementary Bay Haven School of Basics Plus Booker Middle Sarasota School of Arts and Science St. Martha's Catholic Brookside Middle Southside Elementary Mcclellan Park Approximate costs: - Paver-block raised crosswalk = $5,000 Street lights = $1.10 linear foot for electricity or $3,000 In-pavement crosswalk lights = $5,000 to $10,000 Vice Mayor Pillot asked if Sarasota High School students cross directly in front of the red brick building on US 41 to go to the west side of the street and if the students' action is a problem? Mr. Daughters stated that an opinion from both the Police Department and the Engineering Department will be of assistance in answering the two questions; that from the Engineering Department's perspective, the area is not a high pedestrian or high safety hazard location. city Manager Sollenberger stated that the Administration recommends: Approving the proposed Transportation Enhancement Projects - Instructing the Engineering Department to pursue TEA21 funding for recommended projects through the MPO On motion of Commissioner Mason and second of Vice Mayor Pillot, it was moved to approve the Administration's recommendation. BOOK 46 Page 18312 05/17/99 6:00 P.M. BOOK 46 Page 18313 05/17/99 6:00 P.M. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 10. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA - ADMINISTRATION WILL FORMULATE A PLAN FOR DEALING WITH ILLEGAL DRUG SALES AND REPORT BACK TO THE COMMISSION; REVIEW OF PERSONNEL RULES AND REGULATIONS BY THE CIVIL BERVICE/GENERAL PERSONNEL BOARD FOR RECOMMENDATIONE TO THE COMMISSION PRIOR TO THE WORKSHOP MEETING OF JUNE 7, 1999; (AGENDA ITEM X) #2 (2725) through (3360) COMMISSIONER MASON: A. stated that during a visit to the Urhaculture/Plorida Farm Learning Center, Florida House Institute for Sustainable Development at 2322 Marian Anderson Place on May 13, 1999, wood pallets were observed being ground into wood chips; that the Commission is encouraged to visit the site. B. stated that open air illegal drug dealing has reached an epidemic stage in North Sarasota; that assistance is required to eliminate the problem; that citizens are unable to go anywhere in a motor vehicle or to walk on Central Avenue without witnessing illegal drug pedaling; that the situation is similar to an open-air market; that pockets of illegal drug dealing have been observed in Gillespie Park and on Central Avenue, Cocoanut Avenue and Dr. Martin Luther King, Jr. (MLK) Way. Commissioner Quillin asked if the problem persists from 14th to 21st Streets? Commissioner Mason stated that no problem has been observed from 14th to 19th Streets. Commissioner Quillin stated that the Neighborhood Watch Program had a problem of drug trafficking in the area in the past; that the Commission could determine the percentage of rental houses compared to owner-occupied houses; that the city could request cooperation from rental house owners to place good tenants in the area. Mayor Cardamone stated that a zero tolerance policy for drugs should be developed. Commissioner Hogle agreed; and stated that the Police Department should present a long term plan for the best recommendation to eliminate the problem; that zero tolerance is a good concept; that a drug exclusion zone will be an idea to consider. City Manager Sollenberger stated that a meeting with the Police Department will be arranged; that a plan will be formulated and returned to the Commission. COMMISSIONER OUILLIN: A. stated that a meeting is scheduled on June 7, 1999, to review Personnel Rules and Regulations; that the Civil Service/Ceneral Personnel Board should review and make recommendations on the material before the Commission meets. city Manager Sollenberger stated that a review of the Personnel Rules and Regulations by the Civil Service/Ceneral Personnel Board will be arranged before the June 7, 1999, workshop meeting. B. stated that a constituent telephoned to comment concerning the establishment of a branch office for the US Postal Service in the Commons Shopping Center; that oak trees were being cut down; that excavation was taking place near a drainage ditch; that the Federal government has the authority to initiate such action in a community; that the developer of the site for the post office is willing to work with the City and be good neighbors; that the communication with the Building Department and turn-around time for answers was done very well. C. stated that City limits are the boundaries of the wind zone for State insurance purposes, which makes no sense; that most wind damage is to properties close to the water; that the boundaries of the wind zones were established in 1971; that the understanding is the City can petition the State to change the wind zones; and asked if additional information is available. City Manager Sollenberger stated that the designation of the geographical area of the city limits as the wind zone does not make sense; that for example, in the Southgate area, houses on one side of the street are in the City limits and houses on the other side are not; that wind does not stop on one side of the street; that the designation of the wind zone is very arbitrary; that the Administration is attempting to obtain additional information and possibly make changes. MAYOR CARDAMONE: A. stated that a letter was received from an organization called Solution to Avoid Red Tide, Inc., (START) with a request to appoint a delegate to attend the six yearly meetings; that Commission Hogle has graciously accepted the request to serve as a delegate; that the group is BOOK 46 Page 18314 05/17/99 6:00 P.M. BOOK 46 Page 18315 05/17/99 6:00 P.M. also requesting a significant contribution to the program to continue the work of combating red tide; and asked if the Administration could request the amount contributed by other communities and make a recommendation for a City contribution and if a brief informational presentation from the organization is desired? Vice Mayor Pillot stated that direct input as to any association with Mote Marine Laboratory would be helpful. Mayor Cardamone stated that research into the organization's affiliation would be appreciation. B. stated that the Administrative Hearings concerning the John Ringling Causeway Bridge replacement are underway; that each Commissioner is requested to spend such time as possible at the hearings. Vice Mayor Pillot stated that due to a subpoena, the court directed him not to appear at the Administrative Hearings unless requested. C. stated the additional workshops meetings are necessary to discuss the many topics before the Commission. city Manager Sollenberger stated that a schedule has been developed to accommodate all the workshops and will be presented under Agenda Item XI. 11. OTHER MATTERS /ADMINISTRATIVE OFFICERS (AGENDA ITEM XI) #2 (3370) through (3580) CITY MANAGER SOLLENBERGER: A. distributed a list of scheduled Commission workshops; and stated that the second Regular Commission meeting in August has been cancelled in prior years; that the August 16, 1999, Regular Commission meeting could be cancelled if desired; that the workshop scheduled for August 16, 1999, could also be rescheduled if desired. Mayor Cardamone stated that canceling or rescheduling the meeting is not necessary; that hearing the Commission's agreement, the August 16, 1999, Commission workshop at 2 p.m. and the Regular Commission meeting at 6:00 p.m. will proceed as scheduled. City Manager Sollenberger stated that a workshop concerning public housing between the city and the County should be scheduled; that a workshop was requested with the School Board of Sarasota County after a new superintendent is appointed; that at the conclusion of the State legislative session, a meeting with the legislative delegation early in the summer to discuss the desires of the Commission is recommended; that an item for discussion could be enterprise zones which will give the delegation an opportunity to listen to the Commission. Mayor Cardamone stated that the distributed workshop schedule is outstanding; that the Commission has agreed to proceed with a workshop if one Commissioner is unable to attend but not if two are unable to attend. 12. ADJOURN (AGENDA ITEM XII) #2 (3585) There being no further business, Mayor Cardamone adjourned the Regular meeting of May 17, 1999, at 8:38 p.m. - Le C Cas e MOLLIE C. CARDAMONE, MAYOR ATTEST: rlE Robers BILLY RI ROBINSON, CITY AUDITOR AND CLERK BOOK 46 Page 18316 05/17/99 6:00 P.M.