SECOND MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 387 MINUTES May 28, 2025 SECOND MONTHLY MEETING OF THE CITY COUNCIL CITY HALL -2ND FLOOR MEETING ROOM I I 160 6" AVENUE E. - I 4:00 p.m. Present: Mayor Barbara G. Volk, Mayor Pro Tem Dr.Jennifer Hensley and Council Members Lyndsey Simpson, Melinda Lowrance and Gina Baxter Staff Present: City Manager. John Connet, Staff Attorney Daniel Heyman, Budget & Evaluation Director Adam Murr, Management Analyst.Jenny Floyd, Communications Manager AllisonJustus, Communications Coordinator II Brandy Heatherly and others. Absent: Assistant City Manger Brian Pahle, City Attorney Angela Beeker and City Clerk.Jill Murray 1. CALL TO ORDER Mayor Barbara Volk called the meeting to order at 4:00 p.m. and welcomed those in attendance. A quorum was established with all members in attendance. 2. CONSIDERATION OF AGENDA Council Member Melinda Lowrance moved that City Council approve the agenda as presented. A unanimous vote ofthe Councilfollowed. Motion carried. 3. PRESENTATIONS A. Age-Friendly Community Action Plan Matt Manley, AICP Long-Range Planning Manager & Susan Enwright Hicks - MPA Western Carolina University Matt Manley introduced Susan Enwright Hicks who is a recent graduate ofthe Public Affairs Program at Western Carolina University. She reached out to us to identify her Capstone Project to see what we might need help with. The morning that she called, I had just been on the phone with to AARP about putting together our action plan for our age-friendly community. Susan was very interested in helping us put that plan together SO she is going to walk through a high-level presentation on how we have structured that plan and then we can talk about bringing it forward for final adoption. Susan Enwright Hicks then gave the following PowerPoint presentation. CITY OF HENDERSONVILLE AGE - FRIENDLY ACTION PLAN , 4 MAY 2025 a ( & SECOND MONTHLY! MEETING MAY28, 2025 VOLUME 29 PAGE 388 CONTENTS INTRODUCTION ACKNOWLEDGEMENTS BACKGROUND PROCESS DOMAIN OBJECTIVES PROJECTS IMPLEMENTATION SUGGESTIONS MANY THANKS A Jestern Council arolina ERSITY onAging M SENIOR TAR HEEL LEGISLATURE NG Tyler Morrow Matthew Manley Plamtagrento Fanse City of Hendersonville, NC 65+ Population by Age 85y yearsa andover 75to8 84 years 65to7 74 years 0% 2% 4% 6% 8% 10% 12% 14% 16% 2023 American Community Survey 5-YearEstimates SECOND MONTHLY! MEETING MAY 28, 2025 VOLUME 29 PAGE 389 FEB. 2024 MENDERSONVILE.MORTH CAROLINA BECOMES THE 17TH COMMUNITY IN NORTH CAROLINA AND THE 833RD NATIONWIDE TO JOIN THE AARP NETWORK TheA Age-Friendly Program Process aluate thei mpacto fthev work, andcreatea progressreport Jointhenework Develop actionplan ENROLLMENT EAR1 YEARS3 3 5 YEARS ion lan ack rogre unity g alu atin progress Goingf forward you must, "Establish: a waytoi include older residents in all stages of the age-friendly process." ROADMAP LVABILIT A $ THE a p VICES LALT LTH ND 3 TM p L UPPORTS DOMAINS OF LIVABILITY, MA & SOCIAL PARTICIPATION RESPECT AND SOCIALT INCLUSION V AARP's 8 DOMAINS of LIVABILITY AND ROADMAP to LIVABILITY WORKBOOKS cy OFE GENH EENE FECELRE T HENDERSONVILLE PLAN. 23 ERENE COMPREHENSIVEF PLAN 024 B e * a OEERN HEND SECOND MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 390 1. Vibrant Neighborhoods Establishn neighboathodm matehing Inviten neighborhode organizations Community SSS General Fund -AddtoDept work plans grant programfo fors sell-directed andcommunitys groupstos submit Development Researche examples improvements (S-3) grantp proposals tot the Cityt to Dept: -Developa andf finalize program makel improvementst thatt they Engineering structure andprocedures proposes gateway signage_Dept: Public Includef omdinginamuaibudge arworki Eal instalations. Works Dept. -Runp programpicttotest amdimpovememsiopociet approach parks. NO. NAME DESCRIPTION LEAD EST. FUNDING -NEXT STEPS STAFF COST SOURCES 1.02 - 2 Bettere ommecinipibahooésto Strengthenth theli linkagesb between Community SsSS GeneralFund: -A AddtoDept. workplans greens space amenitiesbymaking areasa Development MPOg grants: -Identifya andprioritize publicir invyestmentsa anda adding and Dept: statea and infrastructurep projects code: standardsinnewu UDO (S-2) . EET Engineering federalg grants writegrantp proposalsasn needed requirements Dept:Public l Include codeu updatesir inlarger requiringth thesec connections. E Works Dept. UDOu update .03 updaten minimumh housing codet to Revisec codereçurementsto Community SSS General Fund -AddtoDept. work; plan reinvente code enforcementto to actionto addressu unsafe Development -Researche 3 examples improved dilapidatedp propertiesi in poor assisis Dept. Identify preferredprogram 5 equitabler manner (S-1) features with limited resourceso Implementu updated program 7 8 fixedincomes. - 2. Abundant Housing Choices 2.01 Utilizee existingM MixedUse Zoning Supportth thep productionofmuli- Community Stalf NA -Develop publicin information Districtst tointroducem muli-family lamlyhousinguntsin Development time aboutc current entitlement housinginc commerciale corridors commercialc corridors and Dept. opportunity andredevelopment: areas redevelopment areast throught the Sharei informationy with (S-1) City'se existingr mixedusez zoning economic developmentp partners districtst tos support. developmento community. TABLEC OF OBJECTIVES CMANUAcEAOMNONe MENDERSONM MLLE PARKSA ANDG SPACE MASTERP IPLAN ON! STATEME ENT: ill park ndgn gree ao ste thh oall onnec vity! betwreeng ks, penspacen ve andw ork lendershipin insustainasiep ces and presersationet en atinstanpatemdpisan ingthatpro rac ter, cy. afety and penseot place." a People need public places gather- indoors: andout. Greenspaces, seatingand cce: buildings elevators, zero- tepe entrances. staircases withn pilin sed: and enjoyedby peoplectal oges.- AARP tities at res dedica ned ks. ddis tient reamaayTo Traily whichbegnsr ear Coumy Parta Rcre endtn ar EMPEOMTETACOINET Drivings shouldn'tbeti thec onlyw wayt togeta around. Pedestriansr needs sidewalksa ands safe, crossable streets. Dedicatedb bicyclelanesb benefitr nondriversa andd driversa alike. Publict transit optionscan ranget fromt thel large-scale (trains, buses, lightr rail) tot thes small (taxis, shuttles or rides share services). AARP PRIORITY GENH PROJECTI NAME DESCRIPTION LEVEL PLAN NO. P-1 5.07 Continuet to developt team Integrate workt toir improvet thep pedestrian approacht to coordinate and! bicycler network withf floodplain floodplainn management, management: andr restorationo ofr riparian streamr restoration, trails, corridors toh harmonizet thesea activities ando on-street! bicycle and andr maximizet theire effectiveness. Utilize 10 2R pedestrianf facilities. utilityimprovements: androadr resurfacing projectst toa assist twitht thisv work. 5.08 Continuet to utilizel local Usere resurfacingprojects: asano opportunity and NCDOTI resurfacing tore reconfigure: andr restriper road rights of projectsa as and opportunity waytoincludes safeb bicycle: andpedestrian - toi improver mobilityf for all facitities users 5.09 Develop City streetcross Creates standardCitys streeto cross sections sectionst thats support ford construction! byt the City andby pedestrianf friendly design developerst thatn make streets saferf for all andt traffic calming(i.e. modes oft travel. street trees, narrowl lanes, chicanes, etc.) 8.06 CompleteA ADA1 transition Finish thes strategyf fori improving plan accessibilityi in the community. SECONDMONTHLYI MEETING MAY 28, 2025 VOLUME 29 PAGE 391 Communicate about Nutrition Support Services Foster Partnerships to Help Make Home Safety Updates Recruit Volunteers to Teach Digital Literacy Skills Stay Healthy SNAP Help Citizens Create Disaster Preparedness Plans Expand ADA. Access and Adequate: Seating in Public Spaces, Gardens, and Greenways I SUGGESTIONS ARDI QUESTIONS? Sources: AISNAaTteE NEESAUNENAEE started.html EPIGHACEBARNVNNAASSTDASIOT-tAxALsTo20 E RSSSESAITNTS EIENET tpl/wwwblueridke.edu/prosramsc nslconinctotnea EAREDANCESAKCTIESERINsIL Matt thanked Susan for all of her work on the action plan and suggested to Council that we convene a group of stakeholders to go over what we have compiled, get their feedback and then bring back a final action plan to potentially be adopted by City Council sometime later this summer. City Manager John Connet added that some of this can be inserted into the discussion as we look at the Whitmire Center and Patton Park area with the consultants as we look at bringing those two facilities back to life. Just make sure that the stakeholder group is plugged in to that process. B. Historic Preservation Commission Awards & Annual Report - Sam Hayes, Planner II Sam Hayes explained that some members of the Historic Preservation Commissioin (James Welter, Cheryl Jones and Ralph Hammond-Green) are here to give the awards this evening. HISTORIC PRESERVATION COMMISSION Preservation Awards May 28th, 2025 SECOND MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 392 James Welter presented this award and explained that Homeowners Shawn and Evie Fuller received the residential award for their exceptional stewardship oft the Fullbright House, also known as the Fuller House. Since moving into the home in 2016, the Fullers have beautifully preserved the outside and improved the landscaping while doing interior renovations to the bathroom and living space in 2022 and following Hurricane Helene. Beyond their preservation efforts, the Fullers have contributed significantly to the Hyman Heights neighborhood. Evie created a neighborhood chat used to coordinate support for neighbors and organizes a weekend brunch gathering for the neighborhood every 6-8 weeks which draws 30-40 people to build neighborhood connections. Shawn was instrumental in raising money to help restore trees on the greenway after storm damage. Their contributions exemplify the spirit of preservation and community building. Residential Award - Fullbright House (Fuller House) a James Welter presented this award and explained that Andrew Riddle and Riddle Development were honored for the restoration oft the King and Allen Building. Thej project demonstrated a deep respect for the buildings' historical features and contributed significantly to the vibrancy of downtown Hendersonville. Restoration efforts included opening the original windows facing Allen Street and refurbishing the terrazzo floors in the two retail spaces facing Allen. The team utilized exposed brick on: interior walls, and the original staircase was retained with its original finish and handrail. The former boiler room was creatively reclaimed and transformed into office space, while a space known as 'History Hall" was created to celebrate the building's] past. A new exterior mural was installed to add to the cultural vitality of downtown. In recognition oft these efforts, the King and Allen Building received the BOMA (Building Owners and Managers Association) Award for Historical Adaptive Reuse in the Southeast in 2022. Commercial Award = King and Allen Building Cheryl Jones presented this award and said Crystal was passionate about what she did but was also sol kind and generous of both her talents and her time, and we were honored to have her on the board SECOND MONTHLYI MEETING MAY 28, 2025 VOLUME 29 PAGE 393 for the period of time that we did. The Cultural Heritage Award honors exceptional individuals, organizations, and projects that celebrate the rich tapestry of Hendersonville history and cultural history. The award was established to posthumously honor Crystal Cauley, a Historic Preservation Commissioner and community leader who was passionate about telling the history ofall communities in the City of Hendersonville. A few of Crystal Cauley's friends were there to receive the award. Culfural Heritage Award - Crystal Cauley DOM James Welter and Cheryl Jones gave the HPC Annual Report. HISTORIC PRESERVATION COMMISSION Annual Report May 28th, 2025 2024-2025 Activities + Annual cookie caper - Sold 250 tickets VT and raised $5,000 for the Historic Preservation Commission. +Distributed 1,000 Historic Preservation Commission coloring books to every third-grade class in the County. +5 members participated in a quasi- judicial training + Participated in the 7th Avenue Unveiling SECOND. MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 394 Post-Helene Recovery t The HPC created a web page with resources for homeowners and building owners URRICA HELENE + Staff conducted a survey of each of the historic districts + Staff worked closely with property owners of severely damaged properties to find fast solutions fort their damaged properties. Historic District Damage Assessment Certificate of Appropriateness 4Issued 42 COAs TAV CAN:D2-WILLDO E Upcoming Year Activities Hendersonville 4Réaltor Training NeghbothoodHistoy Project 4Halloween Event at Oakdale Doyouhaves stories. photos.orm owdtbpiyLNsS Cemetery WestEnd Peacockl Town Harris Street BlackBottom Brooklyn JointheH projecta HistoricF andsharet Preservationo theh historyo Cominsamsgtetans ofthesein ntuertalnegitonoots abgutthe +Loft Touri in Downtown Hendersonville 4:00- Tues 6:00PM May6 APlacetoGo +Continuing work on the sossthAveawilamss: Neighborhood History Research Project to document five historic nsepsangoshotwbwt neighborhoods in the City whprol-yeage SECOND! MONTHLY! MEETING MAY 28, 2025 VOLUME 29 PAGE 395 Upcoming Year Activities 4Four local landmarks in the works +Waverly Inn + Elizabeth Leigh Inn +Lenox Spring Park + The Gregory House +Working with property owners to start the national register process +Oriole Mill C. Presentation of] Draft Stormwater Master Plan Mike Huffman, Stormwater Director Mike. Huffman introduced Tom Murray, Stormwater Program Manager with WK Dixon, who is the consultant we've been woriking with on the Stormwater Master Plan. Mr. Murray and Mr. Huffman both gave the following PowerPoint presentation. Sewerlink by WinCan CITY OF underground unders O 08/30/2022 10:14 HENDERSONVILLE 1.1X 28% STORMWATER bs N/A MASTER PLAN 82. 462720 35. 323150 UPDATE 05. 6ft City Council Meeting May 28, 2025 ARDURRA Background 353 9/SXeSSTNeN EAE - 5 Compchenawe.MarePen egl L 363 rojeciExamples GD 35 5 Prioritization Dg E 6363 NexiSteps DdE SECOND MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 396 PROJECT BACKGROUND Comprehensive Master Plan Asset Inventory Phase 1-3 (P1/P2): 2020 - Stormwater 2022 Rate Study: . CCTV Inventory: Wash Creek 2021 2022 Pilot Study: 2018 Established Identified! $7MI in Stormwater Utility capital needs in Developed preliminary rate Wash Creek model and CIP Developed GIS estimates ($36M) Database STRATEGIC ASSET MANAGEMENT PLAN (SAMP) Holistic evaluation of stormwater program Identify development or Infrastructure data management enhancement needs along Policy framework & Program planning andi implementation four primary dimensions Asseto criticality development SAMP FINDINGS Infrastructure data management Policy framework Robust database forms Develop and maintain foundation of stormwater databases to support Extent of operations Service (EOS) policies Data maintenance including Refine Level of Service (LOS) digital data submissions policies to provide further definition and develop key Consistent and proactive performance indicators (KPIs) condition assessment Typical industry standard LOS for Integrate with CityWorks infrastructure design is 10-year storm for closed pipe infrastructure and 25-year storm for most road culvert crossings SECOND MONTHLY. MEETING MAY 28, 2025 VOLUME 29 PAGE 397 SAMP FINDINGS Program planning Comprehensive master planning with prioritized capital improvement, plan Asset criticality Supports internal and external funding requirements Asset criticality development Repair replace, Prioritization Leverages data from condition assessment and maintain master planning Evaluates likelihood and consequence oft failure Condition Prioritizes short-term and long-term operations and assessment maintenance strategies in a proactive manner COMPREHENSIVE MASTER PLANNING Consistenfly evaluate watersheds across City to support stormwater programs goals Focus on infrastructure issues including lack of capacity and condition Reduce risk of localized flooding Enhance data to support future asset management and operations and maintenance Develop processes that can be applied city wide Prioritized capital improvement plan with cost estimates COMPREHENSIVE MASTER PLANNING Current phase funded by! Local Assistance for Stormwater Infrastructure Investments (LASII) Focused on high criticality watersheds identified in SAMP and discussions with City Staff Likelihood factors: known flooding problems, asset density, asset age, impervious area Consequence factors: city roads, critical facilities, socioeconomic impacts, development density Target areai is 1.6 square milesi in developed areas ofMud Creek and Wash Creek watersheds SECOND MONTHLY! MEETING MAY28, 2025 VOLUME 29 PAGE 398 COMPREHENSIVE MASTER PLANNING Modeled 20 linear miles of drainage pipe and open system (streams, channels, etc.) to determine capacity of the system and property impacts from flood events Inundation areas mapped for each project area Stream assessments completed for approximately 9 miles of open channels to evaluate erosion potential and risk to structures, roadways, etc. HYDRAULIC MODELING Hydraulic modeling evaluates the capacity of existing infrastructure and the location and depth of flooding if the runoff exceeds system capacityf for ar range of rainfall events Rainfall events evaluated include 2-, 10-, 25-, 50-, and 100-yr events Rainfall amounts range from 3.97 inches to 8.22 inches over a 24 hours period Evaluates flood risk by calculating the depth, duration, and frequency of flooding at locations along the system corridor STREAM ASSESSMENTS Evaluated for erosion potential, threats to existing structures and roadways, and failing infrastructure including other utility lines Streams in study area heavily impacted by development Focus on stability and integration with infrastructure projects SECOND MONTHLY! MEETING MAY 28, 2025 VOLUME 29 PAGE 399 STREAM ASSESSMENTS ASSET CRITICALITY H Evaluates likelihood and consequence of failure Likelihood highly related to age and condition of infrastructure and may be less dependent on flood risk Consequence highly related to impact on public safety and daily operations of City ASSET CRITICALITY Lt c Ltct Lict 2 ARDURRA SECOND MONTHLY MEETING MAY 28, 2025 VOLUME 29 PAGE 400 CAPITAL PROJECTS Capital projects identified for areas that have elevated flood risk during the 10-year storm event Conceptua plans developed to reduce risk of flooding, convey runoff to public right-of-way where feasible and stabilize eroding streams Proposed improvements modeled to evaluate project benefits for prioritization CAPITAL PROJECTS Typical projects include Replacing existing pipes with larger pipes Repairing failing infrastructure Relocating failing private infrastructure to the public right-of-way Stream. stabilization Planning level construction costs developed for all project CAPITAL PROJECTS Existing Conditions Proposed Conditions a - - - 8 - a 3 SECOND! MONTHLY: MEETING MAY 28, 2025 VOLUME 29 PAGE 401 PROJECT PRIORITIZATION Public health and safety TbieESiFbmdCanim.l Prioritiz zation Project Prioritization Project Severity of street flooding Vas sh- Vash Cosleffectiveness Effect of improvements Implementation constraints Constructability Ownership EXPERIENCE BUILDER SUMMARY Enhanced capabilities built in to allow - Functionalities include ability to review for hands on access to the data data, analyze locations, filter on Level analyzed of service, review proposed projects : The City of Hendersonville NEXT STEPS 2 3 4 5 Leverage extemal Identify projects or Identify priorities Condition Continue fundingii ifp possible portions of projects for: stormwater assessment for watershed that City resources bond high-criticality planning process can complete assets Mike explined that although he has a priority list of projects,he cant say which ones are going to be funded yet as he has to get with the budget team and figure things out. Mr. Connet explained that in prior years we increased the utility to where we're trying to get to $9. This year we'll increase it again which will be $8 SO what we'll do is come back to you and say do we sell revenue bonds on the revenue we've generated or do it as pay-as-you-go. So either we lump a bunch of projects together, sell revenue bonds, get a lump of cash and work on those projects and pay down the loan or just do one or two projects and pay cash. That will be policy decisions for Council. SECOND! MONTHLY! MEETING MAY28, 2025 VOLUME 29 PAGE 402 Adam Murr added that in previous budget meetings we talked about a $7 million dollar revenue bond to fund Mike's initial projects in his master plan. Next year, with these $32 million dollar projects idenitifed, Mike will be going out for grants and funding opportunities that may be forgivable, may be zero interest and we'll factor those into our models moving forward and ifwe need to adjust, we'll bring rate recommendations and financial updates to Council on larger projects in the future. 4. NEW BUSINESS A. FY26 Special Appropriations - Jennifer Floyd, Management Analyst Management Analyst Jenny Floyd went over the special appropriations spreadsheet that was given to Council. The white column represents what amount was requested and the yellow column represents what Council agreed to give. Council will vote for final approval on this at their June 5th meeting. Special Appropriation Requests - Discretionary Funding City Manager Appropriation Target $ 155,000 Council Organization FY26 Requests Appropriatio" V Appropriation Available (25% of Budget) 38,750 (1,250) Arts Council of Henderson County, Inc. 14,135 2,600 Blue Ridge Literacy Council- Literacy Connection 10,000 10,000 Boy's & Girl's Club ofHenderson County 7,000 4,400 Flat Rock Playhouse (Vagabond School) 2,050 1,210 Henderson County Education Foundation 4,000 3,200 Hendersonville Community Theatre 3,500 2,850 Hendersonville Shuffleboard Club 1,250 1,250 Hendersonville Symphony 6,000 3,100 Team ECCO 2,000 1,600 Thel Hope Center ofHendersonville 5,000 4,540 YMCA of Western North Carolina 5,250 5,250 Sub-Total 60,185 40,000 Appropriation, Available (75% of Budget) 116,250 (1,870) Agribusiness Henderson County (AgHC) 5,000 1,800 Blue Ridge Community Health Services 10,000 7,200 Blue Ridge Humane 5,000 2,900 Children & Family Resource Center 10,000 4,400 Henderson County Council on Aging 21,000 9,100 Henderson County Habitat for Humanity 107,000 44,400 Interfaith. Assistance Ministry Rent Asst. 75,000 20,420 Medical Loan Closet ofHenderson County 2,800 2,800 Only Hope WNC 10,000 3,000 Safelight, Inc. 35,000 8,550 St. Gerard House 3,000 1,750 The Mediation Center 1,500 700 Thrive 10,000 6,400 True Ridge 10,000 4,700 Sub-Total 305,300 118,120 5. CLOSED SESSION SECONDI MONTHLY) MEETING MAY 28, 2025 VOLUME 29 PAGE 403 At 5:33 p.m., Council Member Lyndsey Simpson moved that City Council enter closed session pursuant to NCGS S 143-318.11 (a) (5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms ofa contract or proposed. contract for the acquisition of real property by purchase, option, exchange, or lease. 6. ADJOURN Council Member Lyndsey Simpson moved to come out of closed session at 5:42 p.m. There being no further business, the meeting was adjourned at 5:42 p.m. upon unanimous assent of the Council. Barlehe Z60k Barbara Volk, Mayor ATTEST: us Jill VMuay Murray, City Clerk