MINUTES OF THE SPECIAL JOINT MEETING OF THE SARASOTA BOARD OF COUNTY COMMISSIONERS, THE SCHOOL BOARD OF SARASOTA COUNTY, THE CITY COMMISSIONS OF THE CITIES OF NORTH PORT AND SARASOTA, THE CITY COUNCIL OF THE CITY OF VENICE, AND THE TOWN COMMISSION OF THE TOWN OF LONGBOAT KEY OF JANUARY 16, 2009 PRESENT: School Board of Sarasota County: Chair Caroline Zucker, presiding, Vice Chair Shirley Brown, School Board Members Kathy Kleinlein and Frank H. Kovach, Superintendent Lori White, and Administrative Assistant Nina Lane Sarasota Board of County Commissioners: Chair Jon Thaxton, Vice Chair Joseph Barbetta, Commissioners Carolyn Mason, Nora Patterson, and Shannon Staub, County Administrator Jim Ley, and County Attorney Stephen DeMarsh Longboat Key Town Commission: Commissioners George Spoll and Randall Clair and Town Manager Bruce St. Denis North Port City Commission: Vice Chair David Garofalo, Commissioners Tom Jones and Michael Treubert, City Manager Steven S. Crowell, Jr., Acting City Attorney Sarah Blackwell, and Deputy City Clerk Patsy Atkins Sarasota City Commission: Mayor Lou Ann R. Palmer, Vice Mayor Ken Shelin, Commissioners Richard Clapp and Kelly M. Kirschner, City Manager Robert J. Bartolotta, Deputy City Attorney Michael A. Connolly, and Deputy City Auditor and Clerk Karen D. McGowan Venice City Council: Mayor Ed Martin, Council Members Kit McKeon, John Simmonds, Vicki Noren Taylor, and Ernie Zavodnyik, Interim City Manager Nancy Woodley, and City Clerk Lori Stelzer ABSENT: School Board of Sarasota County: School Board Member Carol Todd and School Board Attorney Lamar Matthews Sarasota Board of County Commissioners: Commissioner Nora Patterson Longboat Key Town Commission: Mayor Hal Lenobel, Vice Mayor Robert Siekmann, Commissioners Peter O'Connor, Lee Rothenberg, and Joan Webster, Town Attorney David Persson, and Town Clerk Trish Granger North Port City Commission: Chair Vanessa Carusone and Commissioner Jim Blucher Sarasota City Commission: Commissioners Fredd "Glossie" Atkins Venice City Council: Vice Mayor Sue Lang, Council Member John Moore, and City Attorney Robert Anderson The meeting was called to order by School Board Chair Zucker, School Board of Sarasota County (School Board), at 9:00 a.m. at the Venice Community Center. 1. WELCOME AND INTRODUCTIONS (AGENDA ITEM I) Officials of the various governmental jurisdictions introduced themselves. 2. CONVOCATION GOALS AND AGENDA (AGENDA ITEM II) School Board Chair Zucker stated that the Convocation Goals will be reviewed and the Agenda consists of Agenda Items submitted by the various governmental jurisdictions. Book 60 Page 31230 01/16/09 9:00 A.M. Book 60 Page 31231 01/16/09 9:00 A.M. 3. INTERLOCAL AGREEMENT DISCUSSIONS (AGENDA ITEM III) Ken Marsh, Director of Long Range Planning for the School Board of Sarasota County, came before the agencies and presented examples of current and future opportunities for the sharing of school and local government facilities including libraries, parks, stormwater facilities, natural resource areas, recreation facilities, community centers, auditoriums, and learning centers. 1) OPPORTUNITIES TO SHARE COMMUNITY, ATHLETIC, AND OPERATIONAL FACILITIES (AGENDA ITEM III-A) Mr. Marsh stated that some examples of shared-use facilities include the North Port High School Performing Arts Center, Florida House and the Glenallen Community Playground; that other examples of façilities which could be shared include venues for neighborhood meetings for development applications, houses of worship, after-school care, scouts, etc.; that shared athletic facilities include the Pine View Athletic Facilities, the Pine View Fields, the Glenallen Soccer Fields, the Riverview High School Baseball Field at Twin Lakes Park, the Booker High School Baseball Field at Ed Smith Stadium, and the Tatum Ridge Soccer Fields. 2) SHARED INFRASTRUCTURE AND FACILITIES (AGENDA ITEM III-B) Mr. Marsh stated that the back-up Emergency Operations Center (EOC)/911 Call Center at Wilkinson Elementary School is an example of shared infrastructure; that almost all schools can be used as shelters during or after emergencies; that current examples of collaborations between the School Board and Sarasota County include the fiber network, the data center, facility management software, Geographic Information System (GIS) data and staff, project management staff, and recreation and adult education scheduling software; that some possible future opportunities include the Performing Arts Center at Venice High School, an EOC upgrade for the fifth elementary school in North Port which is opening in August 2009, fleet maintenance for school transportation with City of North Port, County utilization of School District expertise to build "vertical" projects, and sharing of e-mail and intranet systems and staff by the County and the School Board. 3) SHARING SCHOOL PLAYGROUNDS (AGENDA ITEM III-C) Mr. Marsh stated that a strong preference exists for on-site footbal/soccer stadiums with track, bleachers, press box, lights, and storage; however, opportunities exist for off-site baseball and softball facilities; that School District Staff meets with local governments to discuss possible shared- use opportunities for all new high schools. Superintendent White stated that concerns with opening school playgrounds during off-school hours are safety and security. Following discussion concerning availability of facility resources, Mr. Marsh stated that the Task Team formed under the Interlocal Agreement for Public School Facility Planning can research the availability of resources and possible opportunities and report back to the agencies. 4. UPDATE CONCERNING SCHOOL CONCURRENCY (AGENDA ITEM IV) Planning Analyst Micki Ryan, School Board of Sarasota County, came before the agencies and presented an update concerning School Concurrency 1) LEVELS OF SERVICE UPDATE (AGENDA ITEM IV-A) Ms. Ryan stated that School Concurrency became effective on October 1, 2008; that school enrollment in the School District has declined. 2) CONCURRENCY REVIEWS BY SCHOOL DISTRICT (AGENDA ITEM IV-B) Ms. Ryan stated that a few development applications have been reviewed for School Concurrency; however, the projects are in the initial stages of review. 3) STATUS OF TRACKING SYSTEM (AGENDA ITEM IV-C) Ms. Ryan stated that the tracking system for School Concurrency review is incomplete; that the system requires additional State grant funding to become fully operational. 5. CITIZENS OVERSIGHT COMMITTEEIAGENDA ITEM V) 1) REPORT (AGENDA ITEM V-C) Chair Janice Mee, School Board Representative on the Citizens Oversight Committee, came before the agencies and presented the Citizens Oversight Committee Report including recommendations concerning the following sections of the Interlocal Agreement for Public School Facility Planning: Section 4, Implementation of School Concurrency - Update student generation rates annually Section 7.5 - Add language schools add value and help distressed neighborhoods recover and add schools to Enterprise Zones Section 9.1 - Continue the emphasis on co-locations and linkages with schools to parks, libraries, trails, and existing facilities Infrastructure - Continue the sidewalks to schools program and coordination of construction of water and sewer lines for new school buildings Projections for Growth - Address the issue of the varying methods used by the County, the municipalities, and the School District to project growth Access to the Geographic Information System (GIS) - Provide additional training and access to the GIS system Following discussion concerning shared use of facilities, Superintendent White stated that School District Staff will conduct an inventory of the facilities and the resources/materials required to accomplished shared use of school playgrounds and school facilities for potential Teen Centers and report back to the governmental jurisdictions. A motion was made by School Board Vice Chair Brown and seconded by Sarasota City Commissioner Clapp to accept the Citizens Oversight Committee Report and direct the incorporation of the recommended revisions into the Interlocal Agreement for Public School Facility Planning. School Board Chair Zucker stated that hearing no objections, the motion is approved by unanimous consent. 2) CITIZENS OVERSIGHT COMMITTEE VACANCIES (AGENDA ITEM V-A) School Board Chair Zucker stated that the Town of Longboat Key and the City of Sarasota have vacancies on the Citizens Oversight Committee. City of Sarasota Mayor Palmer stated that an item for appointment of a representative will be placed on a future Agenda for the Regular meeting of the City Commission of the City of Sarasota. 3) PUBLIC COMMENT (AGENDA ITEM V-B) No one signed up to speak Book 60 Page 31232 01/16/09 9:00 A.M. Book 60 Page 31233 01/16/09 9:00 A.M. 6. OTHER BUSINESS (AGENDA ITEM VI) North Port City Vice Chair Garofalo: A. stated that a parade will be held in the City of North Port on February 28, 2009, in celebration of 50 years since the incorporation of the City of North Port. Sarasota City Mayor Palmer A. stated that the efforts of the School Board are appreciated and the relationships with the other governmental jurisdictions will be favorably remembered upon her upcoming retirement from elected office. 7. OPEN TO PUBLIC (AGENDA ITEM VII) No one signed up to speak. 8. ADJOURNED (AGENDA ITEM VIII) School Board Chair Zucker adjourned the Special Joint meeting of January 16, 2009, at 10:04a.m. 1074 LOU ANN R. PALMER, MAYOR 2 ATTEST h KAREN-D. MEGOWWAN: DEPUTY GITY AUDITOR AND CLERK - 90 1.