Exhibit #IIIA A STE RN C AR a L N AVIATIONHERITAGE FOUN D ATID N Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, May 9, 2025 1 MEMBERS PRESENT: Chairman Tom Braaten, Richard Hazlett, Jimmie Green, Ed 2 Hughes, Adam Persky. Via Teams: City Manager Christoher McGee, Barry Fetzer, Rhonda 3 Murray, Commissioner Brenda Wilson, Guy Nelson 4 5 MEMBERS ABSENT: Mayor Will Lewis, Mary Beth Fennell, Dr. Bill Fortney, Ray Dunn, 6 David Rose and Ben Hancock. 7 8 GUESTS PRESENT: Jenna Lanfor 9 10 STAFF PRESENT: Pam Holder and Dianna Vaccarella 11 12 I. CALLTO ORDER 13 14 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 15 Foundation (ECAHF) to order at 8:00 am on Friday, May 9, 2025, in person and via video 16 conferencing, with a quorum present. 17 18 II. APPROVAL OF AGENDA 19 20 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 21 approval. Iimmie Green made a motion to approve the Regular Agenda, as presented.with 22 nodiscussion, the motion carried unanimously. 23 24 III. APPROVAL OF CONSENT AGENDA 25 26 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 27 approval. Adam Persky made a motion to approve the minutes from the April 11, 2025 28 Board of Directors Meeting, with no discussion, the motion was carried unanimously. 29 30 REGULAR AGENDA ITEMS 31 ECAHF Board of] Directors Meeting 05.09.2025 Page 1 32 1. COMMITTEE REPORTS 33 Aircraft Curator Report 34 Chairman Tom Braaten announced that the aircraft is currently 35 undergoing preparations for painting and invited Rich Hazlett to provide 36 an update. Rich reported that the contractor has painted aircraft on-site 37 in the past, and this will be the third aircraft completed by them. He stated 38 the work is expected to be finished within approximately three weeks. All 39 aircraft markings will be applied as decals by ABC Signs. Rich also 40 mentioned that upon removing the intake covers from the F-4, he 41 discovered some damage, which he plans to repair within the next week 42 or SO. 43 Exhibit Report 44 Rich Hazlett reported that there were no updates on exhibits at 45 this time.. 46 Budget Report 47 Pam Holder reviewed the Budget report with the Board 48 detailing the revenues and expenses. EXHIBIT#1C EASTERN CAROLINA. AVIATION HERITAGE FOUNDATION TREASURER'S REPORT May 5, 2025 Revenues: Contributions $ 356.11 2025 Gala Fundraiser $ 30,527.00 Sae:TartM , 78 2024 Fly-In $ 350.00 Dues/Membership $ 2,285.00 2024 Summer Camp $ 350.00 Sales ofl Items Revenue Subtotal $ 33,868.11 Expenses: 2025 Gala $ (14,278.45) 2025 Aviation Careers Day $ (226.28) Food, vatt 2025 Summer Camp Supplies $ (7.16) omGes Eupole es 2024 Fly-In 2024 Fall Partnership (18.03) Ferage Contracted: Services (708.00) NesEemweDesg Advertising (2,088.82) CerertMenter, A, MsersceagceGars Postage (198.51) NEGETE, ai, Tha ark yeuletters Printing (46.58) Neseter Paper 2024 Summer Camp Supplles (2,446.26) TiNs.Paes. Suepins 2024 Summer Camp Salaries (6,150.00) Teacherss soumrulum FICAI Expense ( 2024) (470.47) Expenditure Subtotal $ (26,638.56) Current FYI Balance $ 7,229.55 Carry-Over (FY 2024) $ 157,478.13 49 Available Balance $ 164,707.68 50 Iimmie Green made a motion to approve the Budget Report, 51 with no discussion, the motion carried unanimously. 52 Education Committee Report 53 Will be discussed with New and Old Business. 54 Marketing Report 55 Will be discussed with New and Old Business. ECAHF Board of Directors Meeting 05.09.2025 Page 2 56 Development Committee Report 57 Will be discussed with New and Old Business. 58 59 2. OLD BUSINESS 60 A. 2026 Gala February 20, 2026 61 Chairman Tom Braaten reported that he has not yet received a 62 response from MajGen Charles Bolden regarding the invitation to 63 serve as the guest speaker for the 2026 Gala. He noted that he has 64 spoken with ATC representative Judson Woodard, who is willing to 65 participate if MajGen Bolden is unavailable. Chairman Braaten 66 expressed concern about the delay impacting marketing efforts. Jimmie 67 Green commented that air traffic control would be a timely and 68 relevant topic given current events. Chairman Braaten clarified that 69 Judson Woodard would only speak about Cherry Point. The Board 70 agreed to extend the timeframe for Chairman Braaten to continue 71 efforts to reach MajGen Bolden. 72 B. Summer Camp July 21-25, 2025 73 Pam Holder provided an update on the upcoming Summer Camp. 74 Five teachers have been confirmed, and a total of 93 student 75 applications were received. The selection committee, consisting oft the 76 three teachers, along with Tom Braaten, Pam Holder, and Dianna 77 Vaccarella, reviewed the application packets and selected 50 students 78 for acceptance, as well as a prioritized waitlist of5 students. Students 79 with incomplete application packets were eliminated from 80 consideration first. 81 Ofthe selected participants, 19 students are enrolled in Craven 82 County's AIG program. Scholarship requests included 4 needs-based 83 scholarships and 5 elementary school scholarships across four different 84 schools, totaling 9 scholarships requiring funding. Adam Persky, Mike 85 and Jenna Lanfor, Ed Hughes, and Tom Braaten each committed to 86 funding one student. Acceptance notifications will be emailed on or 87 before May 16th. 88 Pam reported that the NASA downlink will not be available this year 89 due to scheduling conflicts, and they are currently waiting on an 90 update from Morehead Planetarium. 91 Tom Braaten informed the Board that the FRC FAB LAB will not be 92 available on site for Summer Camp this year. Additionally, Chris 93 Rivera, who managed the FAB LAB, will be joining the Navy as a pilot. 94 Pam shared a letter of appreciation and recommendation that will be 95 presented to Christopher Rivera in recognition ofl his contributions. 96 The FRC volunteer base will be impacted due to the reduction in staff. 97 C. Website Analytics 98 Pam Holder presented the Website Analytics to the Board, 99 highlighting key metrics and page rankings. ECAHF Board of Directors Meeting 05.09.2025 Page 3 100 Barry Fetzer reported that the current newsletter will be distributed via 101 email this quarter, with the Summer issue scheduled to be sent by 102 postal mail. Pam Holder noted that this quarter's edition features a 103 special column highlighting Ed Hughes and his experiences in 104 Vietnam. Barry expressed his hope that everyone will enjoy the article. 105 D. Fly-In August 15, 2025 106 o Pam Holder provided an update on the marketing plan for the 107 upcoming Fly-In event. Adam Persky emphasized that the greatest 108 current need is securing sponsors. Pam highlighted the sponsorship 109 form and informed the Board of the giveaway items planned for the 110 event. She encouraged all members to help distribute the sponsorship 111 forms to potential supporters. 112 Pam also reviewed the planned booth activities. Guy Nelson shared 113 that he recently participated in judging a high school AUV 114 competition and suggested organizing a similar event for the Fly-In. He 115 volunteered to take the lead on coordinating this initiative and will 116 work with Michelle Smith on the details. 117 E. ECAHF Vision Development Part 4 118 Discussion on ECAHF Vision Development Part 4 was tabled and will 119 be continued at the next meeting. 120 Tom Braaten reminded the Board to consider what committees would 121 best support the organization' 's Mission and Vision. Jenna Lanfor 122 suggested that increased member engagement within the committees 123 would enhance the organization's overall productivity. 124 125 3. NEW BUSINESS 126 A. Fall Partnership 127 e Chairman Tom Braaten noted that a date needs to be selected for the 128 Fall Partnership event. He shared that Pam Holder identified two 129 available dates: October 21st or October 28th, 2025. Adam Persky, 130 Chairman of the Development Committee, reported that the 131 Committee recommends October 21st to avoid potential conflicts with 132 Halloween-related events later in the month. 133 The Board expressed no objections to the recommendation. Adam 134 Persky made a motion tos schedule the Fall Partnership on October 21st, 135 2025. With no further discussion, the motion was carried unanimously. 136 B. Board Members Terms Expiring June 30, 2025 137 Chairman Tom Braaten informed the Board that four members have 138 terms expiring: Tom Braaten, Mary Beth Fennell, Ed Hughes, and Ben 139 Hancock. He noted that Ed Hughes and Ben Hancock's terms are 140 expiring as they had resumed terms previously held by others. All four 141 members have expressed willingness to continue serving if reappointed. 142 C. Election of Four Board of Directors Members Recommendation to COH 143 Board of Commissioners ECAHF Board of Directors Meeting 05.09.2025 Page 4 144 Iimmie Green made a motion to recommend all four members-Tom 145 Braaten, Mary Beth Fennell, Ed Hughes, and Ben Hancock-to the 146 Board of Commissioners for reappointment and Tom Braaten to 147 remain as Chairman. Jimmie Green inquired whether Mary Beth 148 Fennell would remain Vice Chair, to which Tom Braaten clarified that 149 the current discussion pertains only to board membershipand 150 Chairman. With no further discussion, the motion was carried 151 unanimously. 152 D. Vice-Chair Election 153 Pam Holder requested that the discussion regarding recommendations 154 be tabled until after the Board of Commissioners has approved the 155 reappointment of the members. 156 157 IV. MEMBER COMMENTS 158 159 Chairman Tom Braaten announced that the Havelock Chamber of Commerce will 160 be hosting the Salute to the Vets event on Tuesday, May 13th, and encouraged 161 Veterans to register with Liz or Ann at the Chamber Office. He also noted that the 162 Chamber's Spring Fest has been rescheduled for Saturday, May 10th, after being 163 postponed due to rain. 164 165 Rich Hazlett mentioned an upcoming car show in New Bern. 166 167 City Manager Christopher McGee informed the Board that the City and the Board 168 ofCommissioners are currently in budget season, with a budget workshop scheduled 169 for Monday, May 12th. The public is encouraged to attend. 170 171 Pam Holder shared that a Memorial Day Service will be held on May 26th, organized 172 by the Knights of Columbus. Chairman Braaten added that another Memorial Day 173 Service will take place at the cemetery in New Bern. 174 175 The next Board meeting is scheduled for June 13, 2025, at 08:30 a.m. 176 177 V. ADIOURNMENT 178 Chairman Tom Braaten motioned to adjourn at 9:20 a.m.. with no discussion, the 179 motion carried unanimously. 180 181 13TWAE1CA Dateapproved: VmBhake 182 Tom Braaten, Chairman 183 Attest: Aanua Vaccuulke 184 Dianna Vaccarella, City ofHavelock Staff ECAHF Board of Directors Meeting 05.09.2025 Page 5