MINUTES OF THE SPECIAL SARASOTA CITY COMMISSION MEETING OF JULY 20, 2000, AT 2:00 P.M. PRESENT: Mayor Gene M. Pillot, Vice Mayor Albert F. Hogle, Commissioners Mollie C. Cardamone, Carolyn J. Mason, and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT : None PRESIDING: Mayor Pillot The meeting was called to order in accordance with Article III, Section 9 (b) of the Charter of the City of Sarasota at 3:22 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. APPROVAL RE: PRELIMINARY MILLAGE LEVY FOR FISCAL YEAR 2000/01 = APPROVED (AGENDA ITEM I) #1 (0001) through (0171) Gibson Mitchell, Director of Finance, came before the Commission and stated that authorization is requested to approve and forward to the Property Appraiser and Tax Collector the Certification of Taxable Value establishing the operating millage rate at 2.5051 mills for fiscal year (FY) 2000/01, which represents a 19% percent increase from the current year's operating millage of 2.1051 mills, and the debt service millage rate at 0.7688 mills, which represents a 10.08% decrease from the current year's debt service millage of 0.8550 mills; that the proposed total millage rate for FY 2000/01 will be 3.2739 mills, which represents a 10.6% increase from the current year's millage of 2.9601 mills as follows: Millage FY 1999/2000 FY 2000/2001 Percent Variance Operating 2.1051 2.5051 19.00% Debt Service 0.8550 0.7688 (10.08%) Total 2.9601 3.2739 10.60% Mr. Mitchell stated that the Truth in Millage (TRIM) Act requires the proposed operating millage rate for ad valorem taxes be measured in terms of the rolled-back rate which is the millage rate necessary to yield the same ad valorem tax revenue as generated for the prior fiscal yeari that the Certification of Taxable Value in the City is $3,769,708,957; that the rolled-back rate is 1.9769 mills; that the proposed operating millage rate of 2.5051 mills is a 26.72% increase over the rolled-back rate. BOOK 47 Page 19830 07/20/00 2:00 P.M. BOOK 47 Page 19831 07/20/00 2:00 P.M. City Manager Sollenberger stated that the Administration recommends approving the preliminary millage rate as presented for FY 2000/01. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to approve the preliminary millage rate for FY 2000/01 as recommended by the Administration. Commissioner Cardamone stated that the motion should indicate the preliminary millage rate is proposed and not final; that public hearings will be held concerning the FY 2000/01 millage rate; that the millage rate could be altered but not increased; that the preliminary millage levy for FY 2000/01 is proposed by the Commission as recommended by the City Manager; that public hearings will be held in September 2000, prior to final approval. Mr. Mitchell stated that the rate can decrease; however, an increase would be difficult or costly to accomplish. Mayor Pillot called for a vote on the motion to approve the proposed preliminary millage rate of 2.5051 mills for operating expenses and 0.7688 mills for debt service for a total of 3.2739 mills for fiscal year (FY) 2000/01. Motion carried (4 to 1): Cardamone, yes; Hogle, yes; Mason, yesi Quillin, noi Pillot, yes. 2. APPROVAL RE: SET FOR PUBLIC HEARING PROPOSED ORDINANCE NO. 00-4259, AMENDING CHAPTER 16 OF THE SARASOTA CITY CODE, RECYCLING AND SOLID WASTE, ADJUSTING RECYCLING AND SOLID WASTE COLLECTION RATES FOR THE PURPOSE OF OPERATING AND MAINTAINING THE SOLID WASTE MANAGEMENT SYSTEM OF THE CITY OF SARASOTA BY ESTABLISHING NEW RATES FOR RECYCLING AND SOLID WASTE COLLECTION: ETC. - APPROVED (AGENDA ITEM II) #1 (0171) through (0223) City Manager Sollenberger stated that the Commission expressed interest in retaining Ewo-day-a-week pickup of solid waste which would require a monthly increase of approximately 70 cents per household; that proposed Ordinance No. 00-4259 establishes a rate increase from $22.10 to $22.80 per month, an increase of 70 cents or 3.1674%, in the solid waste management rates; that first and second readings can be scheduled for the August 7 and 21, 2000, Regular Commission meetings so the rate will be in effect at the commencement of fiscal year (FY) 2000/01 to maintain the level of service with no loss of revenuei that the Administration recommends setting proposed Ordinance No. 00-4259 for public hearing on August 7, 2000. On motion of Vice Mayor Hogle and second of Commissioner Cardamone, it was moved to set proposed Ordinance No. 00-4259 for public hearing on August 7, 2000. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yesi Mason, yes, Quillin, yesi Pillot, yes. 3. APPROVAL RE: AUTHORIZE THE MAYOR AND CITY AUDITOR AND CLERK TO EXECUTE THE MOTE MARINE LABORATORY AND AQUARIUM (MOTE MARINE) LEASE AMENDMENT TO PROVIDE FOR A 50 YEAR TERM, WHICH MAKES MOTE MARINE ELIGIBLE FOR ADDITIONAL GRANT FUNDING AND FOR AN ALTERNATIVE METHOD OF CONSTRUCTION SECURITY - APPROVED (AGENDA ITEM III) #1 (0224) through (0281) Mayor Pillot stated that approval is requested for an amendment to the lease with Mote Marine Laboratory and Aquarium (Mote Marine) to provide for a 50-year term, making Mote Marine eligible to apply for additional grant funding and an alternative method of construction security. City Manager Sollenberger stated that the Administration recommends approving the lease agreement to accommodate Mote Marine's ability to seek successfully and secure additional grant funding; that the lease amendment provides for a 50-year term, extending the lease an additional approximately 20 years from the date of approval. Mayor Pillot stated that Dr. Kumar Mahadevann, Executive Director of Mote Marine, is present in the audience and confirms the understanding of Mote Marine concerning the lease amendment. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to approve the lease amendment with Mote Marine Laboratory and Aquarium for a 50-year term. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 4. OTHER MATTERS = ADMINISTRATION WILL BRING AN ORDINANCE TO THE COMMISSION FOR A 2% INCREASE IN WATER AND SEWER RATES FOR FISCAL YEAR (FY) 2000/01; APPROVED THE REMOVAL OF FUNDING ALLOCATIONS OF $25,000 FOR THE PROFESSIONAL ALLIANCE OF THE PERFORMING ARTS, $5,000 FOR THE HUMANE SOCIETY AND $12,000 FOR THE CHILD DEVELOPMENT CENTER, FOR A TOTAL OF $42,000 FROM THE BUDGET FOR FY 2000/01 #1 (0284) through (0445) CITY MANAGER SOLLENBERGER: : A. stated that an ordinance for the 2% percent water and sewer rate increase discussed previously will be brought to the Commission to insure the increase will BOOK 47 Page 19832 07/20/00 2:00 P.M. BOOK 47 Page 19833 07/20/00 2:00 P.M. be effective as of the first of fiscal year (FY) 2000/01. B. stated that the removal of $42,000 from the FY 2000/01 budget in support of specific organizations was discussed at the July 20, 2000, Budget Workshop and remains an open item; that a decision could be made at this time or delayed until further consideration of the FY 2000/01 budget in September 2000. Mayor Pillot stated that the Vice Mayor was present during discussion at the July 20, 2000, Budget Workshop and passed the gavel to Vice Mayor Hogle. On motion of Commissioner Cardamone and second of Commission Mason, it was moved to remove funding for the following organizations from the FY 2000/01 budget: Organization Amount Professional Alliance of the Performing Arts $25,000 Humane Society 5,000 Child Development Center 12,000 TOTAL $42,000 Commissioner Quillin stated that notification should be provided to the affected agencies as a courtesy; that the Humane Society depends on the annual $5,000 but may be receiving grants from other sources; that action taken without notification to affected parties is not appropriate; however, the motion will be supported following notice to the parties. Commissioner Mason stated that the City would not take action without notifying affected agencies; that advance notification is not possible; therefore, the understanding is the Administration would notify the agencies. Commissioner Quillin asked if the motion is to remove the items from the budget without a public hearing or notification? City Manager Sollenberger stated that sufficient millage has been approved to fund the allocations if desired; that the agencies will be notified of the removal of the funding from the FY 2000/01 budget; that the agencies could come forward during public hearings to request the funding be restored. Commissioner Cardamone stated that no obligation exists to advise the agencies of removal from the FY 2000/01 budget unless formal requests have been received; that receipt of formal requests is not known; that the organizations may not be aware of inclusion in the City budget; however, requests for funding could be made by the organizations at the public hearings. Gibson Mitchell, Director of Finance, came bei fore the Commission and stated that no formal requests have been received from the three agencies. Commissioner Cardamone stated that the current activity of the Professional Alliance of the Performing Arts (PAPA) is not known; that the reason funds are allocated to agencies without formal requests is not known; that the City is heavily funding the arts and culture through major support of the Van Wezel Performing Arts Hall (VWPAH). Vice Mayor Hogle called for a vote on the motion to approve the removal of three items from the fiscal year (FY) budget as follows: Organization Amount Professional Alliance of the Pertorming Arts $25,000 Humane Society 5,000 Child Development Center 12,000 TOTAL $42,000 Motion carried (4 to 1): Cardamone, yesi Hogle, yes; Mason, yes; Quillin, noi Pillot, yes. Vice Mayor Hogle passed the gavel back to Mayor Pillot. 5. ADJOURN #1 (0446) through (0459) There being no further business, Mayor Pillot adjourned the Special meeting of July 20, 2000, at 3:34 p.m. Fww 1 HD Lb GENE M. PILLOT, MAYOR arhSI a a A 24 ELK B. ROBINSON, CITY AUDITOR AND CLERK s0. VA BOOK 47 Page 19834 07/20/00 2:00 P.M.