BOOK 41 Page 14027 01/21/97 6:00 P.M. MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JANUARY 21, 1997, AT 6:00 P.M. PRESENT: Mayor Mollie Cardamone, Vice Mayor Gene Pillot, Commissioners Jerome Dupree, David Merrill, and Nora Patterson, City Manager David Sollenberger, city Auditor and Clerk Billy Robinson, and City Attorney Richard Taylor ABSENT: None PRESIDING: Mayor Mollie Cardamone The meeting was called to order in accordance with Article III, Section 9 of the Charter of the City of Sarasota at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: EMPLOYEE OF THE MONTH, DECEMBER 1996, WILLIAM E. JOHNSON, MAINTENANCE SUPERVISOR, GENERAL SERVICES DEPARTMENT, MAINTENANCE CITY HALL #1 (0041) through (0183) V. Peter Schneider, Deputy city Manager, and William Johnson, Maintenance Supervisor, General Services Department, Maintenance city Hall, accompanied by his wife, Dolores, came before the Commission. Deputy City Manager Schneider stated that Mr. Johnson, who began eight years ago as a custodian, now serves as the City Hall Maintenance Supervisor; that Mr. Johnson is the first person at City Hall in the morning and the last to leave at night; that Mr. Johnson sets up for meetings and training sessions, prepares coffee and ensures that necessary safety procedures are followed; that Mr. Johnson has served as Team Leader on the Pacesetters, a Total Quality Performance (TQP) Team and recently suggested updating and improving a standard housekeeping guide; that Mr. Johnson is an active member of his church, takes piano lessons, is active with Tai Chi, and devoted to his family; that Mr. Johnson's conscientiousness, his friendliness to the public, and accommodation of fellow employees help achieve the City's goals with excellence and pride. Mayor Cardamone stated that Mr. Johnson demonstrated a wonderful singing voice at the City Hall Christmas festivities; that his warm greeting to every City Hall visitor is greatly appreciated. Mayor Cardamone presented Mr. Johnson with a City-logo watch, a plaque, and a certificate as the December 1996 Employee of the Month in appreciation of his unique performance with the City of Sarasota; and congratulated him for his outstanding efforts. 2. PRESENTATION RE: TOPICS OF INTEREST AND CURRENT EVENTS OF PARTICULAR CONCERN TO THE RESIDENTS OF THE CITY OF SARASOTA #1 (0212) through (0664) Vice Mayor Pillot stated that although negative publicity often accompanies actions taken by the Police and other City Departments, many letters are received from residents commending city employees; that a letter written to Captain James Fulton by an individual involved in a hit-and-run accident, expressing praise for Officer Joseph Panichello, Cheri Potts, and Officer Kevin Dowd, states that Ms. Potts responds with consistent cheerfulness and helpfulness to the public, and contradicts the negative image of the Police Department recently portrayed by the media; that a letter from Gregory Hagopian, Assistant State Attorney, 12th Judicial District, thanked Officer William Johnson for credible and persuasive testimony offered during a tense confrontation with a defense attorney in court; that the jury found the defendant guilty on all counts; that a letter addressed to Officer Dowd thanked the officer for the way he handled the tragic death of their son and for the extra time the police officer spent with a young sister of the victim to help ease her pain. Vice Mayor Pillot continued that seven City employees donated 12 gallons of blood at a blood drive conducted on November 7, 1997; that letters from the Bayou Oaks Neighborhood Association, the St. Armands Circle Association, and the President of the Indian Beach/Sapphire Shores Neighborhood Association praised the efforts of Duane Mountain, Streets, Landscape Maintenance and Solid Waste Manager, for helping prepare a parcel of land for a community garden, support offered to St. Armands Circle merchants, and the painting and repair of street lights on Bayshore Road; that a letter expressed thanks for the versatility and dedication demonstrated by Christina Bligh, Senior Secretary, Department of Planning and Development, while coordinating the project schedule for Mission Harbor redevelopment; that a letter from the President of the Arlington Park Neighborhood Association, praises the efforts of City employees in law and code enforcement efforts and states that the neighborhood's goal of revitalization is realized by the wheelchair ramps, sidewalks, crosswalks, traffic abatement efforts, and landscaping provided by the City. Vice Mayor Pillot further stated that Sergeant Norman Stockton was commended for his conduct on October 2, 1997, when an elderly woman was taken to the hospital; that Sergeant Stockton performed his duties with compassion and attention to detail; that although the woman later died, Officers Matthew Venon and Phillip DeNiro BOOK 41 Page 14028 01/21/97 6:00 P.M. BOOK 41 Page 14029 01/21/97 6:00 P.M. kept the neighbors informed and displayed kindness to the bereaved; that a Venice resident wrote a letter praising Officer Thomas Laughlin's efforts when he responded immediately and courteously to a car breakdown, called American Automobile Association (AAA) and waited with the stranded couple until the tow truck arrived and the couple was safely removed from the scene; that the Coast Guard commended Detective B.J. Sullivan for providing outstanding assistance during a recent criminal investigation of radio calls fraudulently reporting sinking vessels; that responding to the radio calls cost the Coast Guard over $20,000 and wasted many resource hours searching for fictitious vessels and persons in the water; that valuable information provided by Detective Sullivan regarding the caller's identity and criminal background resulted in a prison sentence; that a letter from the Executive Director of Girls' Incorporated of Sarasota County, Newtown Unit, thanked Lieutenant Michael Hollaway for protecting the members of the Janie Poe Apartments Satellite Unit; that police officers are now patrolling the area on a daily basis, providing members and staff with safety and security, and providing role models for the young men in the neighborhood. Vice Mayor Pillot stated further that the sampling of public response reveals the positive efforts of City employees; that the Commission and Administration learn from both positive and negative communications from the public. Mayor Cardamone stated that service to City residents is the goal of local government; that letters of appreciation provide positive examples of public servants. 3. APPROVAL RE: MINUTES OF THE REGULAR CITY COMMISSION MEETING OF JANUARY 6, 1997 - APPROVED (AGENDA ITEM I) #1 (0665) through (0667) Mayor Cardamone asked if the Commission had any changes to the minutes. Mayor Cardamone stated that hearing no changes, the minutes of the regular City Commission meeting of January 6, 1997, are approved by unanimous consent. 4. CHANGES TO THE ORDERS OF THE DAY = APPROVED #1 (0672) through (0715) city Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Remove under Consent Agenda No. 1, Item No. III A-3, the Agreement for Consultant Services between the City of Sarasota and Icard, Merrill, Cullis, Timm, Furen and Ginsburg, P.A. This Item will be rescheduled for the February 3, 1997, regular Commission Meeting. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to approve the Changes to the Orders of the Day. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 5. BOARD ACTIONS; REPORT RE: RECOMMENDATIONS FROM THE VAN WEZEL PERFORMING ARTS HALL ADVISORY COMMITTEE CONCERNING BUILDING RENOVATIONS = RECEIVED REPORT (AGENDA ITEM II-1) #1 (0717) through (0935) William Mitchell, Acting Director of the Van Wezel Performing Arts Hall, Glenda Williams, Chairman, and Harvey Rothenberg, Vice Chairman, Helen McBean and Joseph Angeleri, Members of the Van Wezel Performing Arts Hall (VWPAH) Advisory Committee came before the Commission. City Manager Sollenberger stated that the Local Option Sales Tax (L.O.S.T.) Task Force will consider the Administration's recommendation to allocate $7.5 million to the VWPAH renovation; that the VWPAH Advisory Committee has developed a list of recommendations which will be further refined and presented to the Commission during a future joint workshop. Commissioner Patterson stated that funding from other sources could provide more than $7.5 million; and asked if suggested improvements which were rejected due to their prohibitive cost will also be presented to the Commission at the workshop? City Manager Sollenberger stated yes; that the original estimate presented by an architectural designer was $23 million; that the Administration recommended $7.5 million in improvements prior to receiving the VWPAH Advisory Committee's report which includes a list of options totaling $15 million; that the Van Wezel Foundation is willing to undertake fund raising and apply for grant funding from other sourcesi that soliciting support from the Sarasota County Board of Commissioners is recommended as most tickets are sold outside the City; that improvements listed in the VWPAH Advisory Committee's report include: new auditorium seating with a reconfiguration to provide greatly increased wheelchair capacity; an updated and enlarged stage house which will efficiently accommodate the technical requirements of the majority of the VWPAH presentations; state-of-the-art sound and light systems; a new mechanical plant to replace the antiquated and inefficient air conditioning, heating, and ventilation systems currently in use; refurbishment of dressing rooms and offices. BOOK 41 Page 14030 01/21/97 6:00 P.M. BOOK 41 Page 14031 01/21/97 6:00 P.M. Mr. Mitchell stated that the VWPAH Advisory Committee has carefully organized the plan; that the amount requested from the city is one half of the total cost. Mr. Rothenberg stated that the $7.5 million City contribution should be viewed as the minimum rather than the maximum; that the Van Wezel Foundation expects to raise between $3 and $5 million; that funding from other sources could bring the total raised to $12 million inclusive of the City's $7.5 million; that the City is asked to consider providing an additional $2 to $2.5 million over the $7.5 million offered to meet the $15 million renovation estimate recommended by the VWPAH Advisory Committee. Mr. Mitchell stated that nearly $1 million has been collected from the surcharge on tickets for the capital improvement fund over the past several years. City Manager Sollenberger stated that the Administration recommends the Commission receive the report and recommendations of the Van Wezel performing Arts Hall Advisory Committee. On motion of Commissioner Patterson and second of Commissioner Dupree, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 6. BOARD ACTIONS: REPORT RE: ADVANCE PLANNING BOARD/LOCAL PLANNING AGENCY'S REGULAR MEETING OF THE JANUARY 8, 1997 - RECEIVED; APPROVED PETITION NO. 97-SUB-01 (CLUSTER HOUSING SUBDIVISION) SUBJECT TO PBLP CONDITIONS (AGENDA ITEM II-2) #1 (0942) through (1073) Jane Robinson, Director of Planning and Development, and Ronald Annis, Chairman, Planning Board/Local Planning Agency (PBLP) came before the Commission. Mr. Annis presented the following items from the January 8, 1997, Planning Board/Local Planning Agency's (PBLP's) regular meeting: A. Petitions No. 97-SUB-01 (Burns Court) Mr. Annis stated that this is a request to permit the construction of a 12-unit cluster-housing subdivision at 523 South Palm Avenue; that the property is zoned Multiple-Family Residential (RMF)-5; that Petition No. 97-PSD-01 is a Preliminary Site and Development Plan which has been submitted in conjunction with the Preliminary Plat 97-SUB-01; that the PBLP found Petition Nos. 97-SUB-01 and 97-PSD-01 consistent with the Sarasota City Plan and the Tree Protection Ordinance and recommends Commission approval of the plat and site and development plan subject to the submission of an appropriate covenant regarding drainage retention from Burns Court Theater, a right-of-entry for the owners of Burns Court for maintenance purposes, and Fire and Police Department conditions that the gate be equipped with a key pad system, the key pad be placed in the "knox box" and a manual override be provided. Ms. Robinson stated that the covenant required for approval of the site and development plan, Petition No. 97-PSD-01 regarding water retention will be addressed before the PBLP in February 1997 and completed prior to the public hearing before the Commission. City Manager Sollenberger stated that the Administration recommends approval of Petition No. 97-SUB-01 subject to the petitioners submitting the necessary covenant addressing the Burns Court Theater attenuation to the Engineering Department prior to submittal of the final plat. On motion of Commissioner Patterson and second of Vice Mayor Pillot, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. City Manager Sollenberger stated that the Administration recommends receiving the report of the report of the January 8, 1997, Planning Board/Local Planning Agency's regular meeting. On motion of Commissioner Merrill and second of Commissioner Dupree, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. $. BOARD ACTIONS: REPORT RE: CITIZENS WITH DISABILITIES ADVISORY BOARD'S REGULAR MEETING OF NOVEMBER 15, 1996 = RECEIVED; APPROVED LETTER REQUESTING SCAT BUS SERVICE TO OAK PARK SCHOOL (AGENDA ITEM II-3) #1 (1075) through (1288) Donald Hadsell, Director of Housing and Community Development, and Pamela Dorwarth, Chairman of the Citizens with Disabilities Advisory Board, came before the Commission. Ms. Dorwarth presented the following items from the November 15, 1996, regular meeting of the Citizens with Disabilities Advisory Board: A. Oak Park School Ms. Dorwarth stated that the Citizens with Disabilities Advisory Board recommends the Commission send a letter to Sarasota County Area Transit (SCAT) requesting bus service to Oak Park school; BOOK 41 Page 14032 01/21/97 6:00 P.M. BOOK 41 Page 14033 01/21/97 6:00 P.M. that the current SCAT service stops .8 mile short of the school; that previous problems with road conditions have been resolved; that a large grant from the Florida Endownment Foundation for Vocational Rehabilitation d/b/a the ABLE Trust will allow students and adults to learn how to use public transportation; however, the grant funding cannot be requested until bus service is extended to the school; that special classrooms established at Oak Park School will teach physically challenged individuals how to board and disembark from a bus; that Special Olympics students who require transportation train at the Oak Park School facilities between September and May; that sidewalks do not exist within the .8 of a mile from the nearest SCAT stop; that Oak Park School requested support from the Citizens with Disabilities Advisory Board to obtain the SCAT bus service. City Manager Sollenberger stated that the Administration recommends approving the Citizens with Disabilities Advisory Board recommendation directing the Administration to write a letter to SCAT requesting bus service to Oak Park School. On motion of Vice Mayor Pillot and second of Commissioner Patterson, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. B. Van Wezel Performing Arts Hall (VWPAH) Ms. Dorwarth stated that the Citizens with Disabilities Advisory Board requests the opportunity to review the renovation plans for the VWPAH; that the members of the Board can provide wheelchair testing of facilities at the VWPAH to ensure the City's compliance with Americans with Disabilities Act (ADA) stipulations. city Manager Sollenberger stated that members of the Citizens with Disabilities Board offered their services and greatly assisted the City's efforts to meet the needs of the physically challenged when the Ed Smith Stadium was designed; that the Board's offer will be forwarded to the VWPAH Advisory Committee. 8. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2, 4, 5, AND 6 = APPROVED; APPROVED ITEM 3 AFTER REMOVING AGREEMENT FOR CONSULTANT SERVICES (AGENDA ITEM III-A) #1 (1290) through (1500) Commissioner Patterson requested that Item No. 4 be removed for discussion. Commissioner Dupree requested that Item No. 2 be removed for discussion. 1. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Funding Agreement between Sarasota County and the City of Sarasota on behalf of the Sarasota Bay National Estuary Program in the amount of $50,000 for Fiscal Year 1997 3. Approval Re: Authorize the Mayor and the City Auditor and Clerk to execute the Conservation District Contracts between the City of Sarasota and Land Resource Strategies, Inc., (Bruce Franklin), Icard, Merill, Cullis, Timm, Furen and Ginsberg, P.A. Attorney (Bill Merill), and Laurel Park, Inc. (Neighborhood Association) 5. Approval Re: Authorize the administration to negotiate and the Mayor and the City Auditor and Clerk to execute a professional services contract with Crawiord, Williams Engineering, Inc., Sarasota, Florida (R.F.P. #97-9) to provide engineering consulting services for Bird Key Lighting Project 6. Approval Re: Authorize the administration to apply for a Florida Department of Environmental Protection (FDEP) Food Waste Composting Demonstration Project Grant On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to approve Consent Agenda No. 1, Item Nos. 1, 5, 6, and Item No. 3 absent the Agreement for Consultant Services with Icard, Merrill, Cullis, Timm, Furen and Ginsburg, P.A. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 4. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute an Agreement to Terminate Off-Site Parking Agreement between One Sarasota Tower, Inc., the City of Sarasota, and other parties. (Carmichael Restaurant property) One Sarasota Tower, Inc. V. city of Sarasota, et al., Case No. 96-4784-CA-01 in the Circuit Court of the Twelfth Judicial Circuit Court of Florida, Sarasota County Commissioner Patterson stated that the Theater and Arts (TAD) Zone District removed the off-site parking requirement for businesses located in the zone district; and asked when the lawsuit was filed? city Attorney Taylor stated that the lawsuit and negotiations have been pending for a long time; that one of the parties to the proceeding was reluctant to terminate the agreement; that resolution of the issue was also delayed by a change of ownership; that the parking agreement, instituted to comply with an off-site parking regulation is no longer in effect, and requires termination. BOOK 41 Page 14034 01/21/97 6:00 P.M. BOOK 41 Page 14035 01/21/97 6:00 P.M. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to approve Consent Agenda No. 1, Item No. 4. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 2. Approval Re: Award of contract to Cyborg Systems, Inc. Chicago, Illinois in the amount of $125,000 (Bid #97-7) for Integrated Payroll Human Resources Information System computer software Commissioner Dupree asked if the $125,000 bid by Cyborg Systems, Inc., was the lowest bid submitted? Gibson Mitchell, Director of Finance, and David Flatt, Accounting and Payroll Manager, came before the Commission. Mr. Flatt stated that the bid by Cyborg Systems, Inc., was not the lowest bid; that bids ranged from $62,405 to $200,215; that Cyborg Systems, Inc. was selected for the quality of their computer software which runs on multiple platforms enabling transfer of the system from, for example, a Hewlitt Packard to an IBM computer; that the software will run on a mainframe application or a client server. MR. Mitchell stated that the selected software will provide both Human Resources and Payroll requirements so that data will be entered once instead of twice. Commissioner Dupree asked if the software will save time and money in the future? Mr. Flatt stated yes; that greater efficiency can be expected; that currently, the City is operating from four stand-alone computer packages, none of which interface with each other; that the new system will be an integrated package which will eliminate duplicating data input. On motion of Commissioner Dupree and second of Vice Mayor Pillot, it was moved to approve Consent Agenda No. 1, Item No. 2. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. Commissioner Merrill left the Commission Chambers at 6:40 p.m. 9. CONSENT AGENDA NO. 2: ITEM 1 (ORDINANCE NO. 97-3980) = ADOPTED (AGENDA ITEM III-B) #1 (1501) through (1710) Commissioner Dupree requested that Item No. 1 be removed for discussion. 1. Adoption Re: Second reading of proposed Ordinance No. 97-3980, to rezone from RMF-1 Zone District to the Governmental (G) Zone District the following described property: a portion of Ken Thompson Park (formerly known as City Island) as requested by the City of Sarasota in Rezoning Application 97-RE-01; said real property lying at the northeasterly end of the island; Radio Station WSPB currently leases a portion of the property included in the proposed rezoning with a street address of 1713 Ken Thompson Parkway, Sarasota, Florida; more particularly described herein; etc. (Title Only) (Petition No. 97-RE-01, Petitioner City of Sarasota) Commissioner Dupree stated that many trees, apparently dead or dying, at Ken Thompson Park have been marked by the City for removal; and asked if the tree-removal program is part of the Ken Thompson Park Master Plan? Commissioner Merrill returned to the Commission Chambers at 6:45 p.m. Deputy City Manager Peter Schneider stated that the dead or dying trees marked for removal are Australian pines; that the City and County have tried to determine the cause of the disease; that bark, root, and soil samples have been submitted to laboratories including the University of Florida; that the cause of the disease killing the trees is unknown. Mayor Cardamone asked the percentage of trees which are dying? Duane Mountain, Landscape Maintenance and Solid Waste Manager, came before the Commission and stated that approximately 50 percent of the trees are dying. Commissioner Patterson asked if a severe pollutant has been detected? Mr. Mountain stated that Ardaman and Associates, Inc., has taken soil samples; that a petroleum distillant was first suspected; however, negative tests were returned; that tissue samples submitted to University of Florida were also returned with inconclusive results; that the trees may have been poisoned as only those selected in certain areas are affected; that the Australian pines located near the Bait Shop are intact; however, a row of trees along the roadway are dead or dying 50 feet further to the east; that no unauthorized persons applying herbicides have been detected by the Police Department. City Auditor and Clerk Robinson read proposed Ordinance No. 97- 3980 by title only. BOOK 41 Page 14036 01/21/97 6:00 P.M. BOOK 41 Page 14037 01/21/97 6:00 P.M. On motion of Commissioner Dupree and second of Vice Mayor Pillot, it was moved to adopt Consent Agenda No. 2, Item No. 1. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. Mayor Cardamone requested City Auditor and Clerk Robinson to explain the public hearing process. City Auditor and Clerk Robinson stated that at this time petitioners have 15 minutes to address the Commission and 5 minutes for rebuttal; that any citizen who has signed up to speak has 5 minutes. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. 10. PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 97-3988 TO VACATE A 10 FOOT WIDE BY APPROXIMATELY 190 FOOT LONG UNIMPROVED ALLEY RUNNING EASTERLY OFF NORTH OSPREY AVENUE; SAID UNIMPROVED ALLEY BEING LOCATED BETWEEN 6"H AND 74 STREETS, MORE PARTICULARLY DESCRIBED HEREIN; ETC. (TITLE ONLY) (PETITION NO. 96-SV-05, PETITIONERS BHJC, INC., THOMAS AND PATRICIA SLATTERY, AND BURT A. ZUPA) PASSED ON FIRST READING (AGENDA ITEM IV) #1 (1718) through (2360) Jane Robinson, Director of Planning and Development, came before the Commission, referred to a map displayed on the overhead projector, and stated that proposed Ordinance No. 97-3988 is a request to vacate an unopened, unimproved alley right-of-way, 10 feet in width and 190 feet in length, abutting the north property line of Lots 11 and 12, Gillespie Park Subdivision east of Osprey Avenue between Sixth and Seventh Streets; that the Planning Board/Local Planning Agency (PBLP) recommended approval of Street Vacation Petition 96-SV-05 to the Commission based on the finding that the closing or discontinuing of the public street was in the best interest of the City and the public and based upon the evidence of record which indicates the street has no public value pursuant to Section 30-82 of the Sarasota City Code; that the City will be relieved of maintenance and liability responsibility; that ownership of the ten-foot strip of land reverts to the adjacent property owners and will become subject to taxation; that the petitioner is rehabilitating buildings situated on two lots abutting the alley and plans to construct a new single-family dwelling on the site; that the Administration's recommendation to pass the proposed ordinance will not support the variance requested by the petitioner which is currently pending before the Board of Adjustment; that this alley vacation was set for public hearing at the January 6, 1997, regular Commission meeting. Commissioner Dupree stated that the alley is difficult to see from the street. Ms. Robinson stated that the alley is 190 feet long; that a small strip of sand can be seen from the street along which a few cars are usually parked. Commissioner Patterson asked if the alley is platted but remains unimproved? Ms. Robinson stated yes. William Halfacre, Co-Petitioner, Halfacre Construction Company, came before the Commission and stated that the alley is unimproved and cannot be distinguished from the private property in the area. Mayor Cardamone opened the public hearing. Linda Holland, 617 Gillespie Avenue (34236), stated that she owns seven pieces properties within the W.B. Harvard Subdivision including the home in which she has resided for 16 years; that she is representing other concerned property owners in the Gillespie Park neighborhood who have met with the petitioners; that the alley vacation was discussed at the December 1996 Gillespie Park Neighborhood Association meeting; that although the alley vacation is not objectionable, the petitioners' plan, which would be enhanced by the alley vacation, to construct a fourth rental unit on the property is a concern; that rentals by absentee landlords have historically been detrimental to the Gillespie Park neighborhood; that opposing the petition is difficult as Mr. Halfacre and John Cox, the co-petitioner, believe the intended rehabilitation of the property will provide benefit; however, an additional rental unit will not help the neighborhood; that residents object to the purpose for which the alley vacation is sought. There was no one else signed up to speak and Mayor Cardamone closed the public hearing. Mr. Halfacre returned to the Commission table and stated that this meeting is not the proper forum to address the issue of constructing a fourth rental unit; that the alley vacation will provide sufficient square footage to add another rental unit which is consistent with the cluster housing element currently included in the Comprehensive Plan; that a public hearing before the Board of Adjustment will provide the proper forum to address the appropriateness of another rental unit; that the issue at this meeting is a request for approval of an alley vacation. Mayor Cardamone asked if homes exist on the property adjacent to the alley? Mr. Halfacre stated yes. BOOK 41 Page 14038 01/21/97 6:00 P.M. BOOK 41 Page 14039 01/21/97 6:00 P.M. Mayor Cardamone asked how the fourth rental unit would be accessed? Mr. Halfacre stated that the unit would be accessed from Sixth Street; that two units currently front Sixth Street with a common drive linking a courtyard at the back of the property; that the fourth unit would be constructed on the east side of the property at the rear of one of the units which fronts on Sixth Street. Mayor Cardamone asked if the fourth unit could be built only if the alley vacation is approved? Mr. Halfacre stated that a variance could be requested from the Board of Adjustment absent the alley vacation; that the vacation of the alley enhances the petitioners' position but does not assure that position. City Manager Sollenberger stated that the City does not require the right-of-way; that the alley vacation would relieve the City of maintenance responsibility; that the Administration recommends passing proposed Ordinance No. 97-3988 on first reading. City Auditor. and Clerk Robinson read proposed Ordinance No. 97-3988 by title only. On motion of Vice Mayor Pillot and second of Commissioner Patterson, it was moved to pass proposed Ordinance No. 97-3988 on first reading. Vice Mayor Pillot stated that approval of the alley vacation addresses only the issue of disposing land burdensome to the City; that the request for a variance from the Board of Adjustment is not addressed by the alley vacation. Mayor Cardamone stated that voting for the alley vacation is difficult as rental units owned by absentee landlords are a problem in many neighborhoods; that construction of a single- family residential dwelling would be preferable. Commissioner Patterson stated that the distinction is unclear; that single-family dwellings purchased as residences are frequently converted into rentals and rental units are purchased and restored into permanent homes; that an attractive dwelling will enhance rather than detract from a neighborhood; that the goodwill of the petitioner is trusted to build a pleasant home which will provide value to a neighborhood which the City is trying to revitalize. Vice Mayor Pillot stated that Mr. Halfacre and Mr. Cox have an excellent reputation in the community and can be depended upon to build a home which will provide a positive contribution to the neighborhood. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried (4 to 1): Dupree, yes; Merrill, no; Patterson, yes; Pillot, yes; Cardamone, yes. 11. SCHEDULED PRESENTATION RE: REPORT ON THE LONG-TERM ECONOMIC VIABILITY OF THE CITY OF SARASOTA - THORNING LITTLE, CHAIRMAN, COALITION OF CITY NEIGHBORHOOD ASSOCIATIONS (AGENDA ITME V-1) #1 (2362) through (2808) Thorning Little, Chairman, Coalition of City Neighborhood Associations (CCNA), came before the Commission and stated that the CCNA has collected data from persons experienced in the intricacies of planning economic viability for other cities; that the CCNA reached a consensus at the December 7, 1996, CCNA meeting to support an independent study identifying the City's long-term economic viability; that the study should be initiated at the earliest possible time absent preconceptions; that an unbiased study will reveal the economic resurgence occurring within the City and confirm a potentially sound economic future; that the study will identify the hurdles which must be overcome for Sarasota to remain an incorporated City; that the CCNA recommends the wealth of talent available in the local business, academic and residential communities be utilized rather than retaining an outside consultant; that the CCNA supports the goals of the Commission in working toward a strong, viable City; that the CCNA membership is available to help meet those goals and appreciates the opportunity to participate in the study from the onset. Commissioner Patterson asked the current status of the independent financial study? City Manager Sollenberger stated that Staff has spoken with outside sources and will contact others; that preliminary review will focus on prioritizing issues, studying demographic trends, and determining the impact of those trends on the City's economic future; that achieving a sustainable future may require investigating alternative forms of urban organization if the demographic data projects negative changes in the future. Commissioner Patterson stated that the Commission did not direct the Administration to initiate research for the independent financial study for reasons of public relations; that the study should begin as soon as possible. City Manager Sollenberger stated that the independent financial study will be incorporated into the economic development component in the Comprehensive Plan; that a serious review of current and future conditions are required to provide the City BOOK 41 Page 14040 01/21/97 6:00 P.M. BOOK 41 Page 14041 01/21/97 6:00 P.M. with long-term financial sustainability; that alternatives including consolidation, a change in annexation laws, a form of metropolitan government heretofore unknown in Florida, or legislative changes in the current methods used to finance cities must be researched if projections indicate an insecure long-term financial viability; that the Commission will be presented with a report indicating the most productive way to structure the studyi that soliciting proposals from outside sources will guarantee objective conclusions and ensure against wasting time, resources, and money; that the independent financial study has a great deal of merit, deserves support, and should be implemented as a planning tool to determine the City's future. Mayor Cardamone asked if a time frame has been established for the independent financial study? city Manager Sollenberger stated that the independent financial study has been incorporated into the schedule of issues assigned by the Commission and should be addressed in concert with the economic development element of the Comprehensive Plan update. Vice Mayor Pillot stated that the Commission should receive the report at the earliest feasible time; that the CCNA's recommendation to employ the talent existing within the city's business, professional, and academic communities should be supported. 12. SCHEDULED PRESENTATION RE: RESTORATION OF CIVILITY AND DECORUM IN PUBLIC MEETINGS AND DECLARATION OF CIVILITY WEEK FEBRUARY 3 TO 7, 1997 PROCLAIMED FEBRUARY 3 TO 7, 1997, AS CIVILITY WEEK AND APPROVED ADOPTION, A PUBLICATION, AND ENFORCEMENT OF THE SARASOTA COMMUNITY CODE OF CONDUCT FOR PUBLIC MEETINGS (AGENDA ITEM V-2) #1 (2804) through (3225) Charles Bailey, Jr., came before the Commission and stated that a group of concerned citizens met recently to discuss strategies to elevate the quality of public discourse and return decorum and civility to government meetings; that mean-spirited discussions at public meetings impede the decision-making process; that certain issues, triggering emotions to the point where objectivity is lost, exclude the average citizen's participation in the process and polarize partisans on each side of the issue making consensus difficult; that the Commission is requested to take the following actions: 1. Declare the week of February 3 to 7, 1997, as Civility Week, to promote and encourage the observance of civility and decorum in the conduct of public meetings; and; 2. Adopt, publicize, and enforce the following Sarasota Community Code of Conduct for Public Meetings: We may disagree, but we will not be disagreeable or disrespectful to each other. Comments must be directed to issues. Personal Attacks will not be tolerated. Mr. Bailey stated that Vice Mayor Pillot's presentation of positive actions by City employees exemplifies the atmosphere expected from a code of conduct; that the previous public hearing at which opposing arguments were presented was conducted with civility; that the group of citizens who request the Commission take the actions is small and include Joel Freedman, AICP, Bishop and Associates as well as several elected officials. Mr. Bailey presented resolutions from the following organizations: B'Nai B'rith, the Manatee-Sarasota Group of the Sierra Club, the Junior League of Sarasota, Englewood Lions Club, Goodwill Industries, Sarasota County Republican Executive Committee, and the Venice Area Audobon Society; and stated that the organizations have adopted and support the Commission's adoption of the code of conduct; that the Commission will be requested to approve supportive resolutions and a plaque containing the code of conduct for display in the Commission Chambers. Vice Mayor Pillot stated that the week of February 3 to 7, 1997, includes the birthday of former President Ronald Reagan who brought a resurgence of civility in government. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to proclaim the week of February 3 to 7, 1997, as Civility Week, and adopt publicize and enforce including Sarasota Community Code of Conduct for Public Meetings. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 13. PRESENTATION RE: CITY'S 1997 LEGISLATIVE PRIORITIES TO DISTRICT 69 STATE REPRESENTATIVE SHIRLEY BROWN - ADDED HOUSE BILL 103 (CRUISE SHIP SURCHARGE) TO THE LIST OF STATE LEGISLATION SUPPORTED BY THE COMMISSION #1 (3226) through #2(0895) Shirley Brown, District 69 Florida State Representative, came before the Commission and stated that much of her time during the legislative session will be occupied with funding issues to ensure the City receives sufficient funding for education, the arts, and Lido Beach renourishment. Representative Brown distributed copies of the following: 1) a letter to Kirby Green, Assistant Secretary, Department of Environmental Protection (FDEP) regarding funding for Lido Beach BOOK 41 Page 14042 01/21/97 6:00 P.M. BOOK 41 Page 14043 01/21/97 6:00 P.M. renourishment, 2) pending House Bill 103 relating to a surcharge on cruise ship admissions, and 3) a list of FDEP Beach Project Budget Requests; and stated that $6.4 million has been proposed for beach restoration; that projects with matching funds receive the highest priority; that Sarasota matching funds receive the same weighting as Federal funds when beach renourishment projects are ranked; that Lido Beach is ranked Number 9 on the list; that inland sand transfer has been ranked as Number 1 at $1.25 million on the FDEP list; that although the Army Corps of Engineers will pay only to dispose of dredged sand at the nearest location, the State wishes to move the sand from the dredged inlet to a beach restoration project; that sand dredged from inlets could be moved to Lido Beach if State funds were made available; that targeting beach restoration with dredged sand is a priority estimated at $1.25 million; that the Broward County beach renourishment project is ranked Number 3 on the FDEP list due to $16 million in Federal funding which the State does not wish to jeopardize; that $5 million will be contributed by the State and $6 million by Broward County. Representative Brown continued that the FDEP list reflects the $1.7 million originally requested for Lido Beach; that the new one-cent bed tax passed by the County allowed the City to offer matching funds of 75 percent; however, changing that funding formula at this time will not improve the City's ranking; that Lido Beach will remain in ninth position; that Representative Lisa Carlton, Representative Kenneth Pruitt, Representative Joseph Mackey, and she will lobby for State funds to match the 50 percent funding promised by the City for Lido Beach renourishment; that the City's position offering a 50 percent match in funding should be maintained as the State has already committed to providing the other 50 percent. Representative Brown further stated that Representative Dennis Jones has filed House Bill 103 relating to a surcharge on cruise ship admissions; that $1.00 per person would be charged on 24- hour cruises and $5.00 on cruises 24 hours or longer; that the surcharge will be deposited into the Ecosystem Management and Restoration Trust Fund for beach renourishment; that although many legislators pledged no new taxes, many, such as Representative Jones, occupy seats representing beachfront communities; that the bill comes to a vote at the end of April; that the local delegation requires Commission direction to determine the City's position on the cruise ship surcharge. Commissioner Patterson stated that during last year's legislative session, the City was late in submitting the 50 percent matching fund application for Lido Beach renourishment and did not receive the State funding; that the additional 25 percent the City and County generated for the most recent match of 75 percent can be used to augment Lido Beach renourishment or be set aside for future beach restoration projects; that the County may decide the additional Tourist Development Tax funds should be given to another project; that Representative Brown is requested to advise a strategy ensuring the City receives the $863,000 promised by the State. Representative Brown stated that the State budget goes to the Governor in September or October; that the letter from the Commission stating the City would provide a 75 percent match was not received until December 18, 1996 and was too late for the FDEP to change the ranking for Lido Beach renourishment; that she advises the City maintain the position of offering a 50 percent match; that the original position should always be maintained until circumstances force a change in negotiations; that the Commission is requested to allow the local delegation to use their discretion during negotiations for the Lido Beach renourishment project. Commissioner Patterson stated that Representative Brown's counsel is requested as well to provide the Commission with a perspective which will lead to the most advantageous policy for the City. Vice Mayor Pillot stated that the summary of House Bill 103 states surcharges of $5.00 for longer cruises and $1.00 for those less than 24 hours; that the depositing of all proceeds in the Ecosystem Management and Restoration Trust Fund to implement a ongoing Statewide beach management efforts should be emphasized; and asked how much of the surcharge will be collected from non- Florida residents? Representative Brown stated that the majority of cruise ship passengers are from out-of-State; that the statistics will be provided when the bill reaches the committee stage; that fishing, diving, and sightseeing cruises will be exempt from the surcharge; that the $1.00 surcharge will mostly be levied on gambling ship cruises; that approximately $38 million in annual revenue is expected; that currently, the most powerful legislators determine which bills are passed; that the leadership positions in the House and the Senate are held by inland legislators from the Orlando area who may not view beach renourishment as a priority; that legislators from coastal regions, such as Representative Pruitt who has requested $20 million in beach renourishment funding, must maintain a strong position to pass House Bill 103; that non-recurring dollars which are not generated on an ongoing basis could also be used for beach renourishment projects; that projects funded by non- recurring dollars include the John Ringling Causeway Bridge and Ca 'D Zan; that the City has a good chance of getting those dollars this year. Vice Mayor Pillot stated that the annual revenue from the cruise ship surcharge is projected to be $38 million; that the amount projected from the FDEP Beach Project Budget Request list totals BOOK 41 Page 14044 01/21/97 6:00 P.M. BOOK 41 Page 14045 01/21/97 6:00 P.M. $27.25 million; that House Bill 103 would yield 40 percent more in revenue than the entire budget for Statewide beach restoration requests Representative Brown stated that the proposed FDEP budget lists projects of critical need; that Lido Beach has remained on a similar list and has not been funded for several years; that backers of House Bill 103 want the State to provide beach renourishment and restoration on a long-term, ongoing basis rather than as one-time projects; that much of the infrastructure and residential damage caused in the panhandle by the last hurricane would have been prevented if beach restoration including planting of sea grasses and construction of sand dunes had been completed prior to the storm; that a preventive program to restore and preserve beaches on an ongoing basis, which would save the State money in the long run, has never been established; that the State has historically provided beach renourishment funding only to areas of critical need. Commissioner Patterson stated that the State's allocation of dollars to beach renourishment has been negligent when considering that beaches and sunshine are the two primary attractions for tourism in Florida; that the price is insufficient to stop anyone from taking a cruise; that the Commission should support House Bill 103 calling for a surcharge of $1.00 for 24-hour cruises and $5.00 for cruises over 24 hours. Mayor Cardamone agreed; and stated that the surcharge amount is precious little to ask from tourists using State waters and facilities to take cruises. On motion of Commissioner Patterson and second of Vice Mayor Pillot, it was moved to add House Bill 103 which levies a $1.00 surcharge to 24-hour cruise ship admissions and a $5.00 surcharge to cruise ship admissions over 24 hours to the list of legislation supported by the Commission. Commissioner Merrill stated that seeking funding from tourists may be prudent; however, a connection is not apparent between cruises and Lido Beach; that a car rental tax would be a more equitable source of funding; that the proposed cruise ship surcharge will not affect cities such as Sarasota which have no cruise industry; however, Miami residents may view House Bill 103 as unfair; that a Statewide beach renourishment program based on a tax which affects only specific areas is unfair. Representative Brown stated that a $2.00 per-day surcharge is currently levied on the car rental industry; that the car-rental tax funds the Statewide Commission of Tourism which co-funds advertising and tourist promotion with local tourist development councils; that many businesses who remain in the State view the car-rental tax as unfair. Representative Brown continued that the Dade County delegation and County Commission have scheduled meetings to address House Bill 103; that Dade County has both heavy cruise traffic and beaches which attract tourist revenuei that many cruise ship passengers fly into Miami, travel directly from the airport to the cruise ship, and produce minimal revenue within the State; that the cruise industry reaps most of the revenue generated from cruise ship passengers; that the cruise industry may support House Bill 103 as the FDEP Beach Project Budget Request list includes projects such as dredging sand from harbors and ports used by the cruise industry; that embarkation taxes are charged by many countries, including those in the Caribbean, which host cruise ship excursions. Commissioner Dupree asked why only ten of the proposed beach renourishment projects will receive Federal funding? Representative Brown stated that Federal funds, based on need and provided by powerful Congressional supporters, have already been granted to the projects listed in the FDEP report; that projects receiving Federal funds are ranked as high priority to ensure the funds are utilized to complete the project; that smaller projects are not worth the time or expense required to solicit Federal funding approved by the Army Corps of Engineers. City Manager Sollenberger stated that the city is currently lobbying for authorization for Federal shoreline protection; that a reconnaissance study by the U.S. Army Corps of Engineers is the first step towards achieving authorization; that the City's lobbyist in Washington has indicated that the City can expect authorization and funding in approximately eight to ten years. Representative Brown stated that the Federal government is transferring responsibility of beaches to the States; that more inland states exist and are represented in Congress than coastal states; that the Sarasota Board of County Commissioners increased the amount of Tourist Development Tax to enable the City and County to maintain own beaches within the County. Mayor Cardamone called for a vote on the motion to add the passage of House Bill 103 to the list of State legislation supported by the Commission. Motion carried (4 to 1): Dupree, yes; Merrill, no; Patterson, yes; Pillot, yes; Cardamone, yes. Commissioner Patterson stated that Commissioners active in lobbying will be calling on Representative Brown to discuss each of the City's legislative priorities; that Telecommunications is a top priority; that a substantial portion of the City's budget is dependent on the ability to manage rights-of-way and negotiate franchise fees and excise taxes, etc.; that the State has BOOK 41 Page 14046 01/21/97 6:00 P.M. BOOK 41 Page 14047 01/21/97 6:00 P.M. discussed collecting revenues at the State level and reallocating the revenues to local governments; that the funds will be allocated on the basis of population rather than the amount collected within each municipality; that the City will be deprived of millions of dollars used to pay Staff and Police Department payrolls; that telecommunications is of extreme importance to the city's financial viability; that the Commission hopes that preservation of current prerogatives would be of primary concern to Reprsentative Brown as the City's legislator. Representative Brown stated that the Commission should inform her when a bill is introduced to enable scrutiny of any such measure; that serving on three committees this year rather than the six served upon last year will provide more time to deliberate on proposed bills; that local government should maintain control over locally-generated revenues. Mayor Cardamone stated that the Commission will appear before the local Legislative Delegation at the end of January; that she intends to request Commission support for partial year assessments which have also received strong support from the County Commission. Representative Brown stated that the need for partial year assessments is understood; that Representative Carlton will assume responsibility for the nuisance abatement bill; that she intends to address the sales tax exemption; that the Department of Revenue is levying sales tax on items donated by businesses to charitable organizations to the detriment of the many charities supported by Sarasota businesses; that a tape of a workshop conducted by the Senate Natural Resources Committee was forwarded to Commissioner Patterson; that the legislature is researching the impact of red tide on tourism, the fishing industry, and the residential population; that Representative Mark Ogles, a member of the local delegation is Chairman of the Business Regulation and Consumer Affairs Committee while she is the Vice Chairman; that a public hearing, called "Got a Gripe,' a is scheduled to address complaints about businesses licensed by the State on February 19, 1997; that use of the Commission Chambers for telecasting the public hearing is requested; that she is serving on the Election Reform Committee with Representative Carlton as the Chairman and the Family Law and Children Committee, hearing divorce, child support, child abuse, foster care, and adoption issues; that Representative Greg Gay chairs the Community Affairs Committee which addresses growth management and regulations affecting City and County government. Mayor Cardamone stated that thanks is expressed to Representative Brown for her support on behalf of the City; that members of the City Commission will meet with her in Tallahassee. 14. SCHEDULED PRESENTATION RE: REOUEST THAT PROPOSED ORDINANCE NO. 97-3983 BE RE-ADVERTISED FOR PUBLIC HEARING AND TO ADDRESS CITIZENS - COMMENTS MADE DURING THE PUBLIC HEARING ON THE PROPOSED ORDINANCE ON JANUARY 6, 1997 - EXTENDED TIME FOR SCHEDULED PRESENTATION: APPROVED REQUEST TO READVERTISE PROPOSED ORDINANCE NO. 97-3983 FOR PUBLIC HEARING (AGENDA ITEM V-3) #2 (0897) through (2100) Stephen Rees, Attorney, Firm of Icard, Merrill, Cullis, Timm, Furen and Ginsburg, P.A., representing Sarasota Ford, Joel Freedman, AICP, Bishop and Associates, and Vern Buchanan, Owner, Sarasota Ford, came before the Commission. Attorney Rees stated that Mr. Freedman appeared on behalf of Sarasota Ford at the January 6, 1997, regular Commission meeting, at which proposed Ordinance No. 97-3983 was first presented for public hearing; that no action was taken by the three Commissioners seated that evening; that the Commission is requested to authorize the readvertisement of the proposed ordinance for subsequent public hearing; that the proposed ordinance will stay the expiration of temporary parking permits issued to Sarasota Ford until the Comprehensive Plan update is completed and the property owner can submit an application for a change in land-use designation and rezoning; that Sarasota Ford's renewal permit expired on December 25, 1996; that vehicles have been relocated from the temporary parking lots; that a long-term problem will be caused if the proposed ordinance is not passed; that the stay would allow Sarasota Ford to recommence legal use under the renewal permit of the temporary parking. Attorney Rees referred to a map displayed on the overhead projector and stated that the dealership is located in a Commercial, Intensive (CI) Zone District; that the parking lot for which the temporary parking permit was issued is zoned as Commercial, General (CG) in the front and Multiple-Family Residential (RMF)-3 in the rear; that Mr. Buchanan was unable to attend the previous meeting to address the concerns and complaints of neighborhood residents regarding the dealership operation; that individual property owners, the public-at-large, and the City should work together to find solutions to problems regarding development of private property; that Sarasota Ford, a valuable employer and taxpayer, is meeting the City's goal to achieve economic vitality and will continue to do so in the future; that Mr. Buchanan is dedicated to working with the Commission and preserving the current location of the dealership. Mr. Buchanan stated that thanks is expressed to the Commission for the opportunity to readdress the issue; that the need to attend the January 16, 1997, regular Commission meeting was not understood; that Sarasota Ford has grown from 80 to 150 employees and doubled the business in a period of one and one-half years; that the business is expected to grow to 250 employees if BOOK 41 Page 14048 01/21/97 6:00 P.M. BOOK 41 Page 14049 01/21/97 6:00 P.M. expansion in the vicinity is allowed; that he has met with members of the First Presbyterian Church which also faces the problem of inadequate parking; that the church controls most of the property between Payne Parkway and Bowman Court except for one property owned by the Karins at 629 Payne Parkway; that the church either owns the balance of the property outright or has a verbal understanding with the two other residents; that the church's long-term goal, according to the members contacted, is to provide a parking facility. Mr. Buchanan continued that Sarasota Ford's plans for the properties fronting Washington Boulevard, including an insurance agency and several rental homes, is to expand the parking area to Oak Street; that the current property owners have been contacted; however, however, no concrete progress can be made until the Comprehensive Plan update is completed; that Sarasota Ford has formulated a Good Neighbor Policy. Program to address concerns raised by neighborhood residents and appointed a Neighborhood Liaison to address neighborhood concerns; that none of the neighborhood residents' complaints regarding non-responsive managers ever reached him personally; that Sarasota Ford wishes to act as a good neighbor; however, managers occupied with the dealership's increased business may not have understood the level of neighborhood concern; that he is committed to developing an organization which can co-exist and deal in good faith with everyone; that he would like the neighbors to become customers. Mr. Buchanan further stated that Sarasota Ford reviewed and has responded to every issue raised by neighborhood residents at the January 6, 1997, regular Commission meeting; that many changes have been accomplished already; that Sarasota Ford will meet with anyone with a complaint; that Sarasota Ford's goal is to be a viable business, a good employer, and a good corporate citizen, and conduct a long-term working relationship with the City; that the Commission must decide what direction to take with Sarasota Ford over the long term. Commissioner Dupree stated that he took no action at the January 6, 1997, regular Commission meeting due to the number of residents asserting that Sarasota Ford had made no effort to address their complaints; that a tour was made of Sarasota Ford and the layout of the facility understood; that economic development is a goal taken seriously by the Commission; however, a giant like Sarasota Ford should not impact unfavorably on an abutting neighborhood; that he supports both economic development and preservation of neighborhoods; that neither businesses or residents should take unfair advantage of the other. Mr. Buchanan stated that he is committed to working with the neighborhood residents even though satisfying all the residents may not be possible; that Sarasota Ford has existed in what is a primarily commercial area for over 30 years; that he has attempted in the last week to contact residents and schedule meetings with any resident who so desires and is also trying to meet with the Wood Street Condominium Association as a group; that good faith is necessary to achieve a common ground. Vice Mayor Pillot asked the response from neighborhood residents to Mr. Buchanan's overtures? Mr. Buchanan stated that Sarasota Ford has met with some members of the First Presbyterian Church; that the Neighborhood Liaison has addressed the situation on a full-time basis. John Tosch, Executive Vice President of Administration, Sarasota Ford, came before the Commission and stated that he contacted and spoke with Peter Theisen of the Wood Street Condominium Association; that he attempted to contact David and Victoria Karins, several times by knocking on their door; however, the Karins, who were either out or did not hear him, did not respond; that a conversation was conducted with a resident of Oak Street. Commissioner Merrill asked if he was able to schedule a meeting with the Wood Street Condominium Association through Mr. Theisen? Mr. Tosch stated no; that he explained to Mr. Theisen his role as the company representative who would respond to neighborhood residents' complaints and that he would be available to meet whenever possible; that Mr. Theisen indicated that the Board of Directors and residents of Wood Street Condominiums would not meet with Sarasota Ford due to prevailing misunderstanding and hostilities; that the residents' concerns and the actions taken by Sarasota Ford to address those concerns were discussed with Mr. Theisen; that he indicated to Mr. Theisen that neighborhood complaints could be resolved only through a process of meeting and discussion; that Mr. Theisen stated that the President of the Wood Street Condominium Association was i1l and that Sarasota Ford would not be received before the Board; that another resident, who was more responsive, indicated that she would make an effort to arrange a meeting before the condominium association. Commissioner Merrill asked if Mr. Buchanan would be present at the meeting? Mr. Tosch stated yes; that Mr. Buchanan, Ernie Parisi, the General Manager, and he would meet with the immediate residents of the single-family homes as well as the condominium association to resolve the neighborhood's concernsi that some of the complaints have been addressed already; that several loudspeakers have been eliminated, employees have been admonished to drive lawfully and demonstrate concern for neighborhood residents, and one of the offending spotlights has been adjusted; that the Karins, who were called to arrange a meeting, have not responded. BOOK 41 Page 14050 01/21/97 6:00 P.M. BOOK 41 Page 14051 01/21/97 6:00 P.M. Commissioner Merrill stated that noise from the body shop was a pressing concern; and asked if the problem could be resolved? Mr. Buchanan stated that Sarasota Ford is aggressively searching for a new off-site location for the body shop; that the body shop will be moved off-site and the service department, which causes less noise, expanded; that the body shop has existed for 20 years; that the body shop under Sarasota Ford may be busier but the noise level is the same as under the previous owner; that a newly-hired facilities planner recommended the relocation of the body shop and is searching for properties within the City. Commissioner Merrill asked if Mr. Buchanan is willing to commit relocating the body shop to the neighborhood residents? Mr. Buchanan stated yes; that financing is being arranged and properties being researched. Mr. Tosch stated that the body shop does not work after 7:00 p.m. Vice Mayor Pillot stated that Mr. Buchanan has forthrightly offered to meet and discuss the problems with neighborhood residents and has already made the effort to do so; that the Commission should encourage all concerned residents to accept Sarasota Ford's offer to meet. Mayor Cardamone stated that meeting with opponents and listening to proffered solutions is imperative when neighborhood residents make such strong complaints; that acceptance of the solutions offered is not guaranteed; however, neighborhood residents who addressed the Commission with disfavor regarding the negative impact caused by Sarasota Ford at the January 6, 1997, regular Commission meeting have an obligation to listen to the solutions offered by the petitioner. Commissioner Patterson stated that the moratorium placed on Comprehensive Plan amendments took effect prior to the granting of the first six months of the Administratively-authorized temporary parking permit; that the permit allowed only one six- month renewal; that the Administration, Staff and the petitioner must have anticipated the year would run out before the Land Development Regulations rewrite would be completed. Mr. Freedman stated that the length of time required to complete the Comprehensive Plan update and the rewrite of the Land Development Regulations (LDRs) was never anticipated. Commissioner Patterson stated that the City was told an 18-month delay should be expected when the moratorium on Comprehensive Plan amendments was established; that one year is required for a normal Comprehensive Plan amendment. Mr. Freedman stated that one year was originally anticipated as sufficient time to resolve the issue; that the year-long temporary parking permit would have permitted Sarasota Ford sufficient time to submit their own Comprehensive Plan amendment if the moratorium had not been established; that the process would have begun in November 1995 and ended in August 1996. Commissioner Patterson stated that the one-year time frame would have been sufficient if no moratorium existed. Mr. Freedman stated that he was trying to keep Sarasota Ford's presence in the City; that the petitioner should have been allowed to proceed with the Comprehensive Plan amendment with the moratorium in place; that many members of the community lost when an attempt was made to stop the Commission from establishing the moratorium; that the reasons for the length of time required for the Land Development Regulations (LDRS) rewrite is not understood; that the moratorium has inflicted a severe impact on the community; that the Comprehensive Plan amendment process would have been completed if Sarasota Ford had been allowed to proceed; that disagreement exists as to whether the permit should have been granted in the first place; however, the permit was granted and the Commission is requested to give the community the opportunity to allow the operation to continue in the City. Mr. Buchanan stated that the Comprehensive Plan amendment process is not understood; however, Sarasota Ford needs the Commission's help to understand how to grow in a responsible way; that he is committed to resolving neighborhood concerns; that the facility cannot remain in the City if Sarasota Ford cannot grow and expand; that Sarasota Ford desires to remain in the City; however, the current facilities, unchanged for 30 years, are insufficient to support the level of increased business activity being generated under the new ownership; that passing proposed Ordinance No. 97-3983 will allow the dealership to continue to operate in the current location until the Land Development Regulations update is completed and Sarasota Ford's application for a Comprehensive Plan amendment is approved or denied; that a secondary site will be opened elsewhere if the proposed ordinance does not pass. Vice Mayor Pillot stated that the City made extraordinary and justified efforts to keep Key Packaging Company in the City due to the economic and employment benefits to the community; that Sarasota Ford has the potential of producing 250 jobs which should remain in the City; that the issue before the Commission is simply whether or not to readvertise proposed Ordinance No. 97-3983 for public hearing; that two Commissioners were absent at the January 6, 1997, regular Commission meeting at which no BOOK 41 Page 14052 01/21/97 6:00 P.M. BOOK 41 Page 14053 01/21/97 6:00 P.M. action was taken; that the opportunity to hear an issue of this importance is requested. On motion of Vice Mayor Pillot and second of Commissioner Merrill, it was moved to readvertise proposed Ordinance No. 97-3983 and set the public hearing at the next regular Commission meeting. Commissioner Patterson stated that the motion will not be supported; that she would like to see Sarasota Ford remain in the city, grow, and be a good neighbor; that the entire process, from the day the permits were issued, created a de facto Comprehensive Plan amendment without examination by Staff or the Commission; that problems caused by the temporary parking permit during the first six months were not alleviated over the subsequent six months; that the problems between the dealership and neighborhood residents can be resolved in the future; that she will present an open mind when the land-use issue is brought before the Commission as a Comprehensive Plan amendment. Commissioner Patterson continued that Sarasota Ford, which is beautifully landscaped in front features no landscaping in the back across the street from single-family residences; that cars parked perpendicular to the street on the City right-of-way are in violation of existing codes; that the City must ensure that a huge parking lot located in the center of the City acts as an asset and not a detriment to the neighborhood; that this is not the time or place to be addressing the issue; that she opposed the moratorium and regrets placing Sarasota Ford in this position. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to extend the time limit for the scheduled presentation. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. City Auditor and Clerk Robinson stated that a two-thirds vote is required to take action under Scheduled Presentations. Vice Mayor Pillot stated that disagreeing with Commissioner Patterson's logic is difficult; however, the issue has already been addressed at a public hearing at which time the appropriateness of hearing the petitioner should have been resolved; that the Commission conducted a public hearing at which no action was taken; that at no time during his tenure has a public hearing been conducted and no action taken; that he personally desires the privilege of hearing the issue; that his absence from the State was a personal decision and does not require accommodation; however, the opportunity is requested to readdress an important issue; that the concerned parties may come to a mutually satisfactory agreement; that the Commission is urged to approve setting the ordinance for public hearing; that much can be gained by communication particularly when addressed by the public to the Commission at public hearings; that he urges approval of the motion. Mayor Cardamone called for a vote on the motion to readvertise proposed Ordinance No. 97-3983 for public hearing. Motion carried (4 to 1): Dupree, yes; Merrill, yes; Patterson, no; Pillot, yes; Cardamone, yes. Mayor Cardamone stated that demonstration of neighborhood support for Sarasota Ford will be imperative at the public hearing; that the measures taken and future commitments to resolve problems should be presented; that neighborhood residents who have voiced complaints will be disadvantaged if meetings are not scheduled with the dealership to attempt resolution of existing problems; that Sarasota Ford is urged to make every effort to work with the neighborhood residents. Mr. Buchanan stated that he is committed to resolving the problems. The Commission recessed at 8:35 p.m. and reconvened at 8:45 p.m. 15. CITIZENS . INPUT CONCERNING CITY TOPICS: : REFERRED BENEVA ROAD MEDIAN CUT REQUEST TO ADMINISTRATION FOR REPORT BACK (AGENDA ITEM VI) #2 (2099) through #3 (0223) The following people came before the Commission: Victoria and David Karins, 629 Payne Parkway (34237). Ms. Karins stated that Sarasota Ford, which has requested a stay of execution for the termination of temporary parking permits, has proffered conditions which the dealership is currently obligated to provide under law; that Sarasota Ford is currently prohibited from driving down residential streets, supposed to provide landscaping, and refrain from disturbing neighbors with excessive noise and lights; that Sarasota Ford should not receive special treatment for promising to comply in the future with regulations which should have been obeyed in the past. Ms. Karins continued that Sarasota Ford will generate truck sales on the property for which the temporary parking permit extension is requested; that the City will be unable to enforce code restrictions if the permit is extended an additional one and one- half years; that Sarasota Ford is not expected to keep promises regarding compliance with parking regulations. Ms. Karins further stated that proposed Ordinance No. 97-3983 will be legally challenged if passed; that public hearings must be held before demolition permits affecting land use and BOOK 41 Page 14054 01/21/97 6:00 P.M. BOOK 41 Page 14055 01/21/97 6:00 P.M. development agreements such as temporary parking permits are issued; that the proposed ordinance provides Sarasota Ford with de facto rezoning in conflict with the existing Comprehensive Plan; that Sarasota Ford was aware of the moratorium passed on all Comprhenensive Plan amendments until the rewrite of the Land Development Regulations (LDRs) are completed; that the moratorium is in place for all other City property owners who desire to rezone property; that although shutting down Sarasota Ford is undesirable, existing regulations should be enforced; that the request for approval of an ordinance to extend the temporary parking permits removes a land use issue from the procedures normally provided by rezoning and Comprehensive Plan amendments. Mr. Karins stated that the dealership has elected now to address neighborhood concerns; however, both Sarasota Ford and the City's Code Enforcement Department have been aware of existing problems since February 1996; that previous requests for Commission action addressing Zoning Code violations were ignored until a plurality of neighborhood residents voiced complaints; that Sarasota Ford should have responded earlier to neighborhood concerns. Ms. Karins stated that she and her husband met with Sarasota Ford once, before a lawsuit was filed, and a second time during remediation when an attempt was made to arrive at a satisfactory resolution of the problems; that Mr. Buchanan stated that although the Karins have energy, drive, and the law on their side, Sarasota Ford has the money; that Sarasota Ford has tried to polarize neighborhood residents; that property owners were informed that every other property in the neighborhood has been sold, and any remai ining property owners will be located in the middle of a parking lot; that although Sarasota Ford may be a great employer and maintain a large tax base, good intentions have not been demonstrated towards the neighborhood. Mayor Cardamone asked if the Karins will accept Sarasota Ford's offer to meet and discuss the complaints? Mr. and Ms. Karins stated yes; that the opportunity to meet with Sarasota Ford will be accepted. Peter Theisen, 2155 Wood Street Apt. B4 (34237), stated that a suggestion offered at the January 6, 1997, regular Commission meeting, that Sarasota Ford construct a styrofoam/stucco wall around the perimeter of the property should be investigated; that he was formerly an automobile salesman and subsequently manager of auto body shops; that employees of automobile dealerships have no financial security from week-to-week as the average pay plan is based on commission; that he failed many times to receive a check on payday; that many automobile salesman are independent contractors who purchase their own tools, pay their own insurance, social security, etc. Mr. Theisen continued that both Vern Buchanan, the owner, and John Tosch, Executive Vice President of Administration, live in Detroit, Michigan; that local employees will work all night to produce a paycheck; that Mr. Tosch and Mr. Buchanan will not know if salesmen are speeding on the street in the rear of the property or using a jackhammer at 7:00 a.m. to remove a fender; that promises to reduce noise and traffic have not been kept; that a wrecked truck requiring body shop work remained outside the gate for several days; that Sarasota Ford has not kept any of the promises made to neighborhood residents and may be unable to in the future, irregardless of goodwill, as the operation is fragmented; that a solid wall around the dealership property may present a solution. Mr. Theisen further stated that he was unable to reach an agreement with Mr. Tosch to schedule a meeting with the Wood Street Condominium Association as he is only a member and not an officer of the Board of Directors; that the President is 90- years-old and ill; that neighborhood residents can be expected to agree to meeting with Sarasota Ford. Vice Mayor Pillot stated that a rebuttal is not intended; that Mr. Tosch, the Executive Vice President of Administration, would be expected to maintain a local residence; that Mr. Buchanan's home is on Longboat Key and not Detroit, Michigan. Mr. Theisen stated that Mr. Buchanan owns property on Longboat Key but resides in Detroit, Michigan. Edward Harding, 2155 Wood Street (34237), stated that he has lived in the Wood Street Condominiums for one and one-half months; that Sarasota Ford has lowered the volume of the loudspeakers; that he spoke to Ernie Parisi, the General Manager, regarding relocation of the body shop to a 12,000 square-foot indoor property located at 645 North Central Avenue which is currently for sale; that the Sarasota Ford body shop would be a valuable asset for the Rosemary District; that multiplying the 80 new jobs projected by Sarasota Ford over the next year times $20,000 results in a $1.6 million payroll increase; that multiplying the $1.6 million by three to determine the economic impact on the city will result in nearly $5 million per year contributed to the economy by Sarasota Ford. Mr. Harding stated that although Vice Mayor Pillot is commended for publicizing positive actions by the Police Department, personal experiences with the Police Department differ from the commendations read earlier at this meeting; that Captain Al Hogle, Sarasota Police Department, informed him that the Sarasota County Sheriff's Department was responsible for taking away his driving privileges; however, Sarasota County Sheriff Geoffrey Monge informed him the Sarasota Police Department was responsible; that a letter advised him to call Mark Singer, City BOOK 41 Page 14056 01/21/97 6:00 P.M. BOOK 41 Page 14057 01/21/97 6:00 P.M. Attorney's Office; that he was issued a parking ticket after receiving the letter from Mr. Singer and another ticket was subsequently written for showing the wrong address on his drivers license; that he moved into a new dwelling on September 3, 1996, and the ticket, dated September 29, 1996, was written before expiration of the 30 days allowed to change the address; that the falsehood of both tickets will be proven in court; that Sergeant Norman Stockton, Sarasota Police Department, abandoned him at 4:00 a.m. after an assault by a felon which left his head, kidneys, and bladder damaged. Mr. Harding continued that John Davies, who serves as Chairman of a company which provides large tanks to Tropicana and other food manufacturers, also teaches a course in strategic planning; that Mr. Davies was asked to present a report before the Commission; that the Sarasota Board of County Commissioners may be interested in a report addressing strategic planning. Mr. Harding further stated that public reference has made to the purchase of more land for parking; that $2.6 million was spent by the taxpayers to purchase Mission Harbor and an additional $4 million to acquire property at Five Points for a library; that purchases of land and the construction of a library are expected to total $26 million. Mr. Harding stated further that suggestions made at a previous regular Commission meeting that the City use blue bags for recyclables to save money and also generate $2 million in revenues from a composting program have received no response from the Administration. Paul Thorpe, 47 South Palm Avenue, President, Downtown Association of Sarasota (34236), stated that the Downtown Association has offered to work with Sarasota Ford and neighborhood residents to solve existing problems; that Sarasota Ford should be kept in the City. Mr. Thorpe continued that the ninth annual Downtown Festival of the Arts will be held February 15 = 16, 1997; that 260 artists will arrive in motor homes, vans, etc.; that an illegal parking problem experienced during an arts fair on St. Armands Circle is expected to reoccur with vendors parking during the Festival of the Arts; that a letter from the City instructed that motor homes or vans parked on the street must be off the streets by 9:00 p.m. which will cause a burden for the vendors and artists; that a meeting is requested with the Code Enforcement Department and the Administration to discuss the existing parking ordinance which does not prohibit overnight parking in parking lots; that 260 motor homes and vans will require parking spaces in February; that although vendors and artists occupy parking spaces in the City, they also spend money at area restaurants, bring revenue into Downtown, and provide an event which is ranked the 52nd best festival in the United States. Kafi Benz, 13084 Air Gate (34243), was, no longer present in the Commission Chambers. Danny Bilyeu, 1056 Cocoanut Avenue (34236), distributed a map and drawings of the proposed Faith Presbyterian Church at the corner of 12th Street and Beneva Road and a memo from Dennis Daughters, Director of Engineering/City Engineer; and stated that a median cut has been requested on Beneva Road to allow entrance into the $2 million church facility; that the County Transportation Department has asked for City approval of the median cut; that the City Department of Engineering, asserting that a median opening detracts from the aesthetics of the City, has declined to support the request; that the church is located midway between 12th and 17th Streets; that the distance from the nearest median cut at 17th Street is 528 feet; that a median cut will not create a traffic problem because, according to the City's Engineering Department, the church's traffic is de minimus; that convenience is a requirement for many church members who live in the vicinity; that the church wants to make the corner look as beautiful as possible; that all County criteria has been met; however, the City Commission's approval is required; that a left turn into the church property may become impossible when 12th Street is eventually widened; that although Mr. Daughters is highly respected, the Commission is requested to approve the median cut. Vice Mayor Pillot asked if only one entrance will be available into the church if the requested median cut is not approved? Mr. Bilyeu stated that northbound drivers, for whom the median cut is requested, would have to exit the church property from 12th Street; that the ability to turn left on Beneva Road will provide convenience for the many elderly church members who live in the vicinity. Vice Mayor Pillot asked the church's membership? Mr. Bilyeu stated that the church has approximately 200 members; that the new facility is expected to attract more members. Vice Mayor Pillot stated that a monumental problem would be caused by exiting church members if his church, located on Bee Ridge Road, lacked a median cut enabling drivers to turn either east or west on Bee Ridge Road; that although the aesthetics of Beneva Road may be modestly affected, the median cut would provide more efficient traffic flow; that the request appears to be reasonable. Commissioner Patterson asked the location of existing median cuts on Beneva Road? BOOK 41 Page 14058 01/21/97 6:00 P.M. BOOK 41 Page 14059 01/21/97 6:00 P.M. Mr. Bilyeu stated that median cuts are located at 12th Street and approximately 528 feet away at 17th Street. Mr. Bilyeu stated that four oak trees requiring removal will be transplanted by the church; that the church will meet City and County requirements to create a beautiful front entrance; that the church desires to make 12th Street at Beneva Road a beautiful corner in the City. Mayor Cardamone stated that the proffer will be included in the minutes. Vice Mayor Pillot asked if the City can approve or deny the median cut request? City Manager Sollenberger stated that although the County is responsible for Beneva Road, County Staff will accept the City's decision regarding the median cut; that Mr. Daughters has requested the opportunity to make a presentation addressing specific concerns at the next regular Commission meeting; that the Administration recommends the Commission refer the Beneva Road median cut request to the Administration for a report back at the February 3, 1997, regular Commission meeting. Vice Mayor Pillot asked when construction of the Faith Presbyterian Church is scheduled to commence? Mr. Bilyeu stated that bids will be opened on January 30, 1997; that delaying the decision regarding the median cut will not hinder church construction. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to refer the Beneva Road median cut request to the Administration for a report back at the February 3, 1997, regular Commission meeting. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 16. UNFINISHED BUSINESS: DISCUSSION RE: GULF COAST WORLD OF SCIENCE/SELBY LIBRARY LEASE: PROVIDED GCWS UP TO ONE YEAR TO DEMONSTRATE $100,000 HAS BEEN EARMARKED AND ESCROWED FOR RESERVE FUNDS; REQUIRED OF THE 1996 GCWS OPERATING FINANCIAL STATEMENTS DEMONSTRATING THAT GCWS FINANCES ARE ON THE UP SWING AND NOT A DOWN SWING. (AGENDA ITEM VII) #3 (0194) through #4 (0317) Mayor Cardamone stated that this item was agendaed at the request of Commissioner Patterson. The following people came before the Commission: Elva Farrell, Executive Director, 8251 15th Street East (34243) and Dr. Sandra Gilchrist, 566 Edwards Drive (34243) representing Gulf Coast World of Science (GCWS). Ms. Farrell stated that the GCWS is currently operating at a second, temporary location, not by choice but by circumstance; that a communications plan recently completed by a public relations firm for the GCWS reported the present location as a negative; that despite the poor location, attendance, field trips, income, and the number of programs offered have increased; that waiting lists are being compiled for many of the programs offered by GCWS; that award of grants have increased; that a national-level grant was received for the first time last year; that memberships, contributions, and income from special events have increased; that in spite of obstacles, GCWS is providing a museum which is an asset to the community. Ms. Farrell continued that the Administration has recommended a task force be appointed to review potential uses for the Selby library building; that in 1993, the City Commission approved entering into a lease agreement with GCWS for occupancy of the Selby library building, once vacated; that the City Manager is now questioning the solvency of the GCWS; that the City Manager's recommendation in 1993 was based on the 1992 GCWS audit indicating income of $30,000, $10,000 of which was received from the City to purchase exhibits, and a $27,000 asset for use of the City-owned building; that the 1996 budget was $265,000 and income received was well over $200,000, a considerable increase compared to the finances in 1992 when the City Manager recommended GCWS could afford to maintain the Selby library building. Ms. Farrell referred to a letter received from David Sollenberger, City Manager, dated January 7, 1997, which stated the following: GCWS must have $112,000 in the bank before he will recommend Commission approval of the proposed lease agreement with GCWS, The $112,000 figure represents $100,000 plus four years of inflation at 3.0% per annum. Ms. Farrell referenced a figure of $2 million for renovation of Selby library. GCWS assets decreased from $79,297 in 1994 to $24,054 in 1995. The GCWS pro forma for the library building projecting an increase in revenues of $164,000 compared to the 1997 budget appears quite ambitious. Ms. Farrell stated that in 1993 the Commission required that GCWS have $100,000 in the bank at the time of occupancy; that her BOOK 41 Page 14060 01/21/97 6:00 P.M. BOOK 41 Page 14061 01/21/97 6:00 P.M. reference to $2 million referred to a capital campaign planned to raise funding for renovations as well as the new exhibits which would be necessary at a first-class museum; that assets decreased in 1995 because $75,000 was spent to renovate the current, temporary facility at which GCWS pays $40,000 annually in rent; that the funds raised and earmarked for the lease of the library building are in tact; that the $256,000 increase projected in 1992 was viewed by the City Manager as feasible, but an increase of $164,000 is now viewed as ambitious. Ms. Farrell continued that the City Manager's concerns are understood; however, his letter of January 7 does not accurately represent the status of the GCWS. Ms. Farrell further stated that as previously suggested by the Commission, GCWS is actively pursing partnerships with other organizations, i.e., PJ Productions, to share space in the library building; that despite the setbacks resulting from changes to the completion schedule for the new Central Library, GCWS has continued to offer a benefit to the community; and requested that the Commission provide GCWS the same opportunity offered in 1993. Dr. Gilchrist stated that as the president of the GCWS Board of Directors, she is requesting that the City Commission honor its 1993 decision to the GCWS "Hands On Museum" for the use of the Selby library building; that Commissioners and Staff members have offered verbal support for the concept of a first-class science museum; however, a firm commitment is requested; that short-term gains in funding could be made by selling the Selby library property; that other direct monetary increases could be realized through placing the property back on the tax rolls; however, allowing the GCWS, focused on intergenerational science literacy, use of the building will not only link the cultural and scientific aspects of the area but will also provide both tangible and intangible benefits to the future of the community; that giving people the means to reason and to apply information is at the heart of science literacy; that creating new ways to engage students of all ages in understanding societal influences on science, math, and technology as well as how these influences impact and shape lives cannot be measured by simple dollars and cents; that the Bayer study which was concluded in 1995 emphasized the interests of businesses and industry in both formal and informal settings for science literacy to prepare the work force needed to excel in the next century; that the national education initiative known as Project 2061, formulated with the help of leading members of business and industry, reterences the use of educational support, i.e., science museums, as essential to teaching science more effectively. Dr. Gilchrist continued that the Commission is requested to join the GCWS in looking toward the future by moving forward and allowing GCWS to plan for the use of the library building; that the GCWS transition team has researched the library building and other alternatives suggested by Commissioners and community leaders following the 1993 Commission decision; that a walk- through with a local contractor was performed to determine the extent of the capital campaign required to convert the Selby library building to meet the needs of GCWS. Dr. Gilchrist referred to a chart illustrating various aspects of the conversion, elements of construction, and costs; and stated that phases of construction are anticipated and substantial investment will be made to bring the building into compliance with the Americans with Disabilities Act (ADA); that energy costs will be reduced by insulating the ceiling and replacing inefficient air-conditioning units; that the expertise of members will be utilized to implement and showcase solar power use in the building; that the existing staircase will be replaced with a working escalator exhibit allowing visitors to observe the inner workings of the conveyancei; that several other improvements are planned. Dr. Gilchrist continued that the GCWS has been planning uses for the library building for the past three years; that another delay created by uncertainty in location will seriously impact the ability of GCWS to raise funds through admissions, programming, and grants. Michael Waldron, Producing Director, PJ Productions, 1834 Sandford Circle (34234), stated that PJ Productions is the only company on the Gulf coast producing professional theater for children and families in Sarasota and surrounding counties; that the performing arts is integral to human development and growth; that children exposed to the performing arts score 31 to 50 higher on Scholastic Aptitude Tests; that PJ Productions, whose goal is to obtain a permanent performance space to offer performances on a continuous, year-round basis, is considering a partnership with GCWS; that Selby library would become a building of arts and science, a perfect blend of educational opportunity for youth. Mr. Waldron continued that Selby library was built to provide the community with the opportunity for higher learning and education; that Sarasota is marketed as a cultural, tourism destination; that a professional children's theater would complement the cultural richness in the community which currently is reserved primarily for adults; that a facility of arts and sciences would offer long-term advantages for both community youth and visiting families; that State, national, and foundation grants are more readily available to organizations with permanent locations; that a parking garage on the library site may serve the short-term BOOK 41 Page 14062 01/21/97 6:00 P.M. BOOK 41 Page 14063 01/21/97 6:00 P.M. needs of a private business sector but ignores the long-term needs of the community, of which the youth is a part. Bernard Friedland, P.O. Box 3947 (34230), representing Sarasota Amateur Radio Association, stated that the Sarasota Amateur Radio Association works in conjunction with the Emergency Management System, four major hospitals, and the military to provide linkage for emergency communications in the event of loss of communications; that the Sarasota Amateur Radio Association has established a complete amateur radio station as part of the educational facilities at the GCWS; that the Selby library building would provide a central location allowing the linkage in communications to expand and negate the need for costly equipment necessary to address the frequency interference at the current GCWS facility located near the airport; that classes are planned to train young people ages 9 and older to obtain amateur radio licenses, adding to the community communications system; that the science of radio, which adds the sciences. of physics and chemistry to a youngster's knowledge, is of great importance. Mr. Friedland requested that the Commission honor the 1993 decision to lease the Selby library building to GCWS. Ronald Streibich, 4088 Hearthstone Drive (34238), and Natasha Kaminsky, 4604 Little John Trail (34232), were no longer present in the Commission Chambers. Enid Lisa Perll, 4604 Little John Trail (34232), stated that many children and parents who support the GCWS were present in the Commission Chambers earlier in the evening; that Natasha Kaminsky, her 8-year-old daughter who was taken home, requested that she return and inform the Commission of the following: Natasha has been frequenting the GCWS since she was little, she loves the animals, learns many new things, has fun, and is always excited when her parents will bring her to the museum, which occurred more often when the facility was located at its previous site. Natasha requests that the Commission keep their promise and allow the GCWS to operate at the Selby library building. Ms. Perll stated that the Commission's goal for a City of urban amenities with a small town feel is commendable; that providing educational opportunities for children and families with children will help the Commission achieve that goal. Ms. Perll continued that organizations whose future is uncertain have difficulties raising funds; that a commitment by the Commission to lease the Selby library building to the GCWS would assist the GCWS in raising the funds necessary to achieve the financial requirements of the lease agreement and to renovate the building. Mike Sudakoff, 192 North Washington Drive (34236), stated that the Van Wezel Performing Arts Hall, West Coast Symphony Orchestra, Municipal Auditorium, and the existing Selby library create an art zone along the Bayfront; that the Central Library will be built at Five Points; that the GCWS met the criteria of serving a public purpose and was promised occupancy of the library building once vacated; that the Commission's promise should be kept. Warren Silver, 3834 Mira Lago Drive (34238), stated that as a retired professor emeritus of microbiology at the University of South Florida in Tampa he has served on national committees associated with pre high school science education; that stimulating interest in science is a national priority; that the GCWS provides an invaluable experience of hands on science which promotes youth interest in science; that the Commission is encouraged to honor the commitment made in 1993 and allow the GCWS to take occupancy of the Selby library building once vacated. Clarence Brien, 419 West Cornelius Circle (34232), stated that numerous children were present earlier showing support for the GCWS; that providing educational and other activities, i.e., skate boarding, for youth in the community is important; that the GCWS provides an interactive, hands on environment which stimulates learning and creativity in children; that Sarasota residents should not have to travel to Manatee County to offer such education to their children; that the Commission should honor the previous agreement made with GCWS for occupancy of the Selby library building. Merilee Muir, Skyfield Farm, Fox Creek Drive (34240), stated that as a youth volunteer over the past 20 years involved with Girl Scouts, Boy Scouts, 4-H, and Child Protection Team, she attempts to teach the values of commitment and truth; that she is an activist for preserving valuable, educational, and natural resources in the community; that children under 16 years of age need central places to expand their minds by learning the answers to "how come?", and learning about our local environment, and what can be done to make the world a better place; that the accessibility and surrounding environment of the Selby library building provides a great location for a resource facility; that in 1993, the city of Sarasota promised the location and facility of Selby library for use by the community's youth to study the wonders of science and nature, marine biology, butterflies, and other curiosities of a child's mind in a fun environment; that changing the stipulations for approval of a lease agreement at this time would not be appropriate; that almost $100,000 was invested to renovate the poorly located, temporary building in which GCWS is currently operated; that the City should assist in BOOK 41 Page 14064 01/21/97 6:00 P.M. BOOK 41 Page 14065 01/21/97 6:00 P.M. making the planned, first-class science museum a reality by providing GCWS a feasible time frame within which to raise the funding required; that investors will not donate funds toward projects considered "a maybe"; however, most investors will support youth programs which have a firm commitment for a permanent location. Ms. Muir continued that a project, i.e., an expansion of the Hyatt hotel, will provide instant cash up front and long-term payments to the city, but another tower building will not benefit children ages 3 to 12; that the character of the Selby library building should not be destroyed but instead preserved by allowing another educational facilitator to offer a resource to the community. Ms. Muir requested that the Commission provide GCWS and PJ Productions an opportunity to move forward by providing a facility which will allow them to service thousands more youth. Dennis Zembower, 441 Bearded Oaks Circle (34232), stated that he has worked as a museum planner and designer for the past 20 years; that he directed projects, i.e., the Museum of Science expansion in Jacksonville, and Imaginarium in Fort Myers, and was the exhibits director at the Maryland Science Center in Baltimore; that in 1976, when the 100,000-square-rot science museum first opened on the inner harbor in Maryland, attendance was 65,000; that the facility was expanded in 1986; that in 1987 attendance was at 500,000; that the Selby library location will provide an opportunity for GCWS to expand services, increase admissions, and enhance the quality of life in the Sarasota region. Vice Mayor Pillot stated that Dr. Richard Ehlers, former Chairman of the Sarasota County School Board, was unable to attend the meeting but requested that his views be expressed; that Dr. Aillers supports the efforts of the GCWS and hopes the commitment of the Commission will be retained; that he requests the City be the catalyst and generator of providing a facility built somewhere appropriate and purposely for the museum if for valid reasons the Selby library building will not be made available to GCWS. Commissioner Patterson stated that this item was placed on the agenda not at the request of the GCWS but on her own initiative after reading and being disturbed by the direction proposed in the January 7, 1997, Commission memorandum from the city Manager; that she requested the presence of Dr. Gilchrist, Ms. Farrell, and other speakers at the Commission meeting; that the valid concerns of the City Manager regarding the potential long-term vacancy of the building and the City's assuming the maintenance costs if the GCWS is unable to raise the operating cash reserve required are understood; however, the commitment made to the GCWS by the City Commission in 1993 should be honored; that the Commission realized years would pass when the funding goal was set; that the cash reserve required should remain at $100,000; however, establishing a time frame within which the GCWS must raise the funds could be considered to address City Manager Sollenberger's concerns with the potential vacancy of the building; that Ms. Farrell has indicated a benefactor will provide the remaining funds necessary if the GCWS cannot raise the entire $100,000 within a time specified; that the Selby library building will not be vacated for at least 18 months to two years; and requested Commission consideration to providing the GCWS up to one year to raise $100,000 and to submit financial statements which do not include an unanticipated, substantial amount of dollars expended to make someone else's property handicap accessible. Mayor Cardamone read the following from an article published in the Sarasota Herald-Tribune: Dr. Perkins, Executive Director of the Selby Foundation, stressing that he is speaking only for himself and not his board, sees better uses for the Selby library site. The Foundation made what Perkins calls a substantial contribution to the construction of the Selby library in the mid 70s, hence its name. However, he'd like to see the highest dollar amount extracted by the City for the use of that property and dedicate that money to build a first- class children's science center. "I'm 100% behind the science center, but I don't think that's the right building for its purposes." Dr. Perkins said Mayor Cardamone stated that substantial funding is provided in the community for programs servicing needy, disabled, and disadvantaged children; however, organizations and entities in Sarasota County rarely promote major projects for all children; that the article referenced was discussed with Dr. Perkins at a luncheon attended at the John Ringling Museum celebrating 50 years of State ownership; that Dr. Perkins made no commitments but referenced the importance of making the GCWS a first-class facility rather than a renovated, epensive-to-maintain facility which provides for no outdoor play; that Dr. Perkins had indicated a potential availability for funding through the Selby Foundation for the construction of a new children's museum building if land at a prominent location is donated; that Commissioner Merrill previously suggested using the portion of Whitaker-Gateway Park fronting U.S. 41 to construct a new children's museum; that using the property at Pioneer Park, another prominent location on U.S. 41, could be considered. Mayor Cardamone requested that the Commission consider the following approach: BOOK 41 Page 14066 01/21/97 6:00 P.M. BOOK 41 Page 14067 01/21/97 6:00 P.M. 1) delay action regarding occupancy of the GCWS at Selby library building until the 1996 financial statements are submitted 2) review alternative, City-owned sites on which a new building could be constructed 3) explore funding sources, e.g., City and County Local Option Sales Tax (L.O.S.T. 4) obtain preliminary interest from Selby, Venice, and Community Foundations for a new children's museum building. 5) review the potential of developing a partnership between the city and the GCWS to utilize joint funding sources to construct a new building, e.g., the proceeds from the sale of the Selby library property. 6) support the Mayor's spearheading the approach outlined. Mayor Cardamone stated that the purpose of her proposal is to obtain a first-class building specifically built as a children's science museum; that she has not had any discussions with the Hyatt or other businesses regarding alternative uses for the Selby library property; however, utilizing the site for a parking garage would never be supported. Vice Mayor Pillot stated that in attempting to protect the interests of the City, the City Manager's communication to the GCWS was responsible; however, the 1993 commitment should be honored; that his mind is open to either of the proposals set forth by Mayor Cardamone and Commissioner Patterson; that both Dr. Aillers and Dr. Perkins referenced an interest in exploring the potential of locating an alternate site and constructing a building specifically for the children's museum; that pursing a new building could be supported if that approach is amenable to the GCWS and other community leaders; however, he will not vote in favor of any proposal which abrogates the commitment made to the GCWS in 1993 or jeopardizes the existence of the children's museum; that the GCWS is an important asset to the education of children in the community. Commissioner Dupree stated that the Commission made a commitment to the GCWS in 1993; that last year the GCWS expended $75,000 on renovations and $40,000 in rental expenses for a temporary facility in Manatee County I a building which the GCWS will never own; that the expenditure could have been avoided if, during the past three years, the City had been pursuing the approach outlined by Mayor Cardamone; that the proposal is valid; however, the time factor and additional rental fees which will be required while alternative sites and funding sources are pursued is of concern. Mayor Cardamone stated that GCWS would also continue to pay rental fees until the Selby library building is vacated. Commissioner Merrill stated that the Commission should confirm the commitment made in 1993; that other options could be spearheaded and offered to the GCWS until the Selby library building is vacated; that confirming the commitment for occupancy of the library building will provide GCWS with a definite option and assist with fundraising efforts; that locating and siting a new building could be a lengthy process; that utilizing a portion of Whitaker-Gateway Park for a children's museum could be a controversial issue. Commissioner Merrill continued that a proposal set forth by the Sarasota School of Arts and Sciences to form a partnership with GCWS in the Selby library building should also be considered. Commissioner Patterson stated that people will contribute more easily to a project which has a firm commitment on a location; however, the funds raised could be used, at the discretion of the GCWS, toward the Selby library building conversion or construction of a new building. On motion of Commissioner Patterson and second of Commissioner Merrill it was moved to: 1) provide GCWS up to one year to demonstrate $100,000 has been earmarked and escrowed for reserve funds and 2) require submittal to the Administration the 1996 GCWS operating financial statements demonstrating that GCWS finances are on the up swing and not a down swing. Commissioner Patterson stated that the intent of the motion is to provide GCWS with a firm commitment on occupancy of the Selby library and to direct the Administration to draft and bring forward at the appropriate time a stipulated lease agreement; that the approach outlined by Mayor Cardamone could be pursued in the interim and offered to the GCWS, however, the GCWS would know for certain that a lease agreement for the Selby library building is available once $100,000 is raised and escrowed. Commissioner Patterson continued that utilizing the Selby library site for a hotel tower under a leased arrangement would not be supported; however, committing the proceeds from the sale or lease of the Selby library property to the GCWS could be supported if the GCWS chooses to pursue construction of a new building for the children's science museum. Vice Mayor Pillot asked if the intent of the motion is to guarantee occupancy of the Selby library building if GCWS staff or representatives demonstrate an escrow of $100,000 and a 1996 financial statement reflecting an improvement over the previous year? Commissioner Patterson stated yes. BOOK 41 Page 14068 01/21/97 6:00 P.M. BOOK 41 Page 14069 01/21/97 6:00 P.M. Vice Mayor Pillot stated that passing the motion would not preclude GCWS from pursing construction of a new building; and requested comment on the motion from Ms. Farrell. Mayor Cardamone requested that Ms. Farrell come forward. Ms. Farrell stated that the GCWS Board of Directors is willing to review alternative options; that in 1995 and 1996 substantial funding was expended on renovations at the temporary location; that the motion provides a firm commitment on a future location, which will assist in fundraising efforts, and time for GCWS to demonstrate the financial requirements can be met and to determine if the Selby library building is the appropriate location for the children's museum; that a confirmation of the City's commitment is necessary for GCWS to move forward. Mr. Silver came forward and stated that the Commission should consider assisting the museum in paying the $40,000 in annual rental fees required to maintain a viable business until relocation can occur. Vice Mayor Pillot requested a report back from the Administration regarding Mr. Silver's suggestion. Commissioner Merrill asked if a legal document would provide the GCWS with something tangible to present to potential donors? Ms. Farrell stated that a commitment from the Commission is requested to dispel the rumors that the city questions the ability of GCWS to afford the Selby library building and is therefore promoting alternative sites; that constructing a new building will be more expensive than renovating the Selby library building; that efforts put forth to achieve either of the options will greatly benefit the community. Mayor Cardamone asked if the proposal she set forth is understood? Ms. Farrell stated yes. Mayor Cardamone stated that, untortunately, she is one of the people who thinks the GCWS will experience difficulty meeting monthly expenses for the old, Selby library building which needs a new roof, air conditioning system, etc.; that under her proposal the GCWS would have more funding available to design and display exhibits for the children; that if. supported by the Commission, she will volunteer to assist the GCWS in pursuing a proposal for the use of Whitaker-Gateway Park and an opportunity to finance a new building for a first-class children's museum. Commissioner Merrill stated that people view Commission motions as changeable; that preparation of a legal document in support of the Commission's position and outlining the conditions the GCWS must meet to obtain a lease agreement for the Selby library building should be considered. Mayor Cardamone stated that the minutes of this meeting will provide an official document reflecting the Commission's position. Commissioner Merrill asked if forwarding a copy of the minutes to the GCWS would preclude the Commission's making a unilateral change in favor of another proposal? City Attorney Taylor stated that based on the discussion heard tonight, a mutual decision as opposed to a unilateral decision on the part of the Commission would be necessary to change to an alternative site. Commissioner Merrill stated that a full agreement should be negotiated soO both parties are aware of the terms and conditions. City Attorney Taylor stated that similar contingency documents have been prepared for other entities, i.e., the Sarasota Ballet; however, an indication of the extent to which the Commission wants to solidify the transaction at this time would be necessary before a written document could be prepared. Commissioner Merrill stated that a preliminary draft lease agreement has already been prepared. Commissioner Patterson stated that the solidity of the financial statements will be a difficult item to measurei that the 1995 financial statements of the GCWS do not offer assurance that problems with high-maintenance costs at the Selby library will not be experienced; that a means to measure the solvency of the GCWS should be developed by the Administration for inclusion in a written document and presented to the Commission for review. Commissioner Patterson continued that Whitaker-Gateway Park is a quiet, passive park; that the surrounding neighborhood may not support development of a children's museum which currently generates 25,000 visitors at a remote location; that at a rate of $100 per square foot, construction of a new, 30,000-square-root children's museum, non inclusive of educational exhibits, would cost $3 million; that the Selby library building has 33,000 square feet; that $3 million is a major fundraising goal; that the Selby library site may not be an ideal location but the funding required for renovations is more achievable. Mayor Cardamone stated that she is willing to assist the GCWS and attempt to achieve a new building for a first-class children's museum. On motion of Commissioner Patterson and second of Vice Mayor Pillot it was moved to amend the motion to include directing the BOOK 41 Page 14070 01/21/97 6:00 P.M. BOOK 41 Page 14071 01/21/97 6:00 P.M. City Attorney and City Manager to confer and develop for presentation to the Commission at the next meeting reasonable, measurable objectives for review of the 1996 GCWS financial statements, which will serve to authorize the preparation of a final lease agreement between the City of Sarasota and GCWS for use of the Selby library building. Commissioner Merrill asked if the intent of the amendment is to direct the preparation of and forwarding to the GCWS a written document signed by the Mayor and City Auditor and Clerk which outlines the requirements of GCWS and states that the lease agreement will be signed by the City when GCWS meets the measurable objectives developed? Commissioner Patterson stated that is the intent of the amendment; however, the measurable objectives developed by the Administration will be presented to the Commission for review and approval before a written document is forwarded to the GCWS. Commissioner Merrill stated that the ability of the GCWS to survive at its present, obscure location gives him great confidence that the GCWS will be able to maintain the Selby library building; that the motion requires submittal and review of the 1996 GCWS financial statements, which may not be available until August 1997; that people may be tired of traveling to the current, poorly located GCWS facility; and asked for comment from Ms. Farrell regarding whether the financial statements for 1996 will reflect an improvement over the previous year. Ms. Farrell stated that developing measurable objectives after the 1996 audit is performed is of concern. Commissioner Patterson stated that the measurable objectives will be developed within the next month. Ms. Farrell stated that the GCWS exceeded projected revenues in all areas except admissions and contributions; that the purchase of more memberships reduced the number of individual admissions; that the contributions estimated were not met as people were reluctant to give; that the 1996 budget was estimated at $265,000; that the GCWS finished 1996 at $25,000 to $30,000 below budget; that approximately $75,000 to $80,000 in grants awarded in 1996 scheduled for receipt in 1997 are noted as accounts receivable; that the 1996 audit should reflect an improvement; however, the improvement may not be substantial as a portion of the cost for renovations was paid in 1996. Commissioner Patterson stated that GCWS finances in 1995 were worse than in 1994; that requiring submittal of the 1996 financial statements is proposed to assure the negative trend has not continued. Commissioner Merrill stated that an indication of a negative financial performance in 1995 compared to 1996 would not concern him or affect his vote in favor of leasing the Selby library building to the GCWS; that the negative location of the current facility substantially affects the viability of the GCWS; that providing an opportunity for the GCWS to demonstrate $100,000 or $120,000 can be raised without requiring review of past financial performances should be considered; that the GCWS should be allowed to begin raising money without worrying about the development of measurable objectives which may create another moving target. Commissioner Dupree stated that the Commission should provide the GCWS a commitment for use of the Selby library building if the $100,000 goal previously established can be raised within one year; that the main motion is acceptable, but the amendment complicates the issue. Commissioner Patterson stated that the main motion also includes reference to the 1996 GCWS financial statements showing an improvement compared to 1995; that the possibility exists that the bulk of the required $100,000 will come from one donor; that the solvency of the organization should not be judged on one person's enormous commitment to the GCWS; that the viability of the organization should be measured based on its ability to manage resources and assets and reduce expenses accordingly if income decreases; that the financial statements should not be examined with the purpose of proving the GCWS is unable to remain viable or maintain the requested facility. Mayor Cardamone stated that the overhead of operation for the GCWS will be greatly increased with the use of the Selby library building; that the customer base will have to expand tremendously to support the increase in overhead; that grants and donor contributions are available but not guaranteed; that the ability of the GCWS to meet the increased overhead is the type of goal which should be measured. The amendment to the motion was withdrawn by the maker, Commissioner Patterson, and the seconder, Vice Mayor Pillot. Vice Mayor Pillot stated that the staff, Board of Directors, and others interested and supportive of the GCWS favor occupancy at the Selby library site; that the City should allow the GCWS an opportunity to maintain the facility; that the organization will either succeed or fail at the location; that the risk to the City is virtually zero as the property value will remain the same or increase. City Auditor and Clerk Robinson restated the motion as to: 1) provide GCWS up to one year to demonstrate $100,000 has been earmarked and escrowed for reserve funds and 2) require submittal BOOK 41 Page 14072 01/21/97 6:00 P.M. BOOK 41 Page 14073 01/21/97 6:00 P.M. to the Administration the 1996 GCWS operating financial statements demonstrating that GCWS finances are on the up swing and not a down swing. Mayor Cardamone called for a vote on the motion. Motion carried unanimously: (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 17. NEW BUSINESS: APPROVAL RE: PROPOSED BUDGET REVISIONS IN THE GENERAL FUND AND THE L.O.S.T. FUND FOR THE LAND ACQUISITION IN THE ROSEMARY DISTRICT - APPROVED BUDGET REVISIONS TO THE GENERAL AND L.0.S.T. FUNDS (AGENDA ITEM VIII-1) #4 (0340) through (0412) City Manager Sollenberger stated that Local Option Sales Tax (L.0.S.T.) and Community Development Block Grant (CBDG) are the two funding sources available for land acquisition in the Rosemary District; that the use of L.0.S.T. funds is somewhat restricted; that the purchase of properties recommended by the Rosemary Redevelopment Advisory Board may not qualify under the infrastructure guidelines for the use of L.0.S.T. funds; however, L.O.S.T. funds can be utilized for the purchase of police vehicles; that the 1996/97 General Fund budget includes $398,875 for the purchase of police vehicles and a Special Weapons and Tactics (SWAT) truck; that the Administration recommends reappropriating the $374,312 budgeted in L.0.S.T. for land acquisition in the Rosemary District to the General Fund for the purchase of the police equipment and reappropriating the $374,312 in the General Fund for the land acquisition in the Rosemary District. On motion of Vice Mayor Pillot and second of Commissioner Patterson, it was moved to approve the budget revisions to the General and L.0.S.T. funds as outlined by City Manager Sollenberger. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 18. NEW BUSINESS: APPROVAL RE: REFER THE CITY'S NEWSRACK REGULATION TO THE PARKS, RECREATION, AND ENVIRONMENTAL PROTECTION ADVISORY BOARD AND HOLD ENFORCEMENT OF THE 50" HEIGHT LIMIT IN ABEYANCE UNTIL RECBIVING A RECOMMENDATION FROM THE BOARD = REFERRED NEWSRACK ORDINANCE TO THE PARKS, RECREATION, AND ENVIRONMENTAL PROTECTION ADVISORY BOARD FOR REVIEW AND RECOMMENDATION: DIRECTED ADMINISTRATION TO CONTINUE ENFORCING THE EXISTING NEWSRACK ORDINANCE (AGENDA ITEM VIII-2) # 4 (0412) through (0596) City Manager Sollenberger stated that Kyle Nickell, Publisher of The Real Estate Book, was notified by telephone on October 14, 1996, that all newsracks owned by his company exceed 50 inches in height and are in violation of the City's newsrack regulations; that an administrative appeal regarding the height limit was denied; that Mr. Nickel is now requesting that the Commission change the ordinance to increase the height limit for newsracks; that the Parks, Recreation, and Environmental Protection Advisory Board wants to review the regulations and recommend changes to the Commission. City Manager Sollenberger stated that the Administration recommends referring the request for a change in the ordinance to the Parks, Recreation, and Environmental Protection Advisory Board and holding enforcement of the violation in abeyance until the Commission makes a decision regarding changes to the newsrack regulations. On motion of Vice Mayor Pillot and second of Commissioner Merrill, it was moved to approve the Administration's recommendation. Commissioner Patterson stated that the change is requested to accommodate use of public rights-of-way and portions of parks by a real estate publication, not the press. city Attorney Taylor stated that the Parks Board has identified a problem with free, advertising publications and has requested review of the existing ordinance concerning newsrack regulations; that the Board's recommendation may support further restricting the use of newsracks for advertising materials. Commissioner Patterson stated that the terms of the existing ordinance should be enforced while the Parks Board reviews the newsrack regulations. Mayor Cardamone agreed; and stated that newsracks in defiance of the existing regulations continue to proliferate in all areas of the City. V. Peter Schneider, Deputy City Manager, stated that enforcement of the 50-inch height limitation is requested to be held in abeyance only for newsracks owned by the Publisher of the Real Estate Book. Mayor Cardamone stated that the vendor should purchase newsracks which meet the height standards defined in the existing ordinance. Vice Mayor Pillot stated that the motion was made because the Commission has consistently referred issues to the City's advisory boards for recommendations before decisions are made; that the motion would not have been made if the Parks Board had not requested an opportunity to review the ordinance. Commissioner Patterson stated that the Parks Board requested review of the existing newsrack regulations to address concerns BOOK 41 Page 14074 01/21/97 6:00 P.M. BOOK 41 Page 14075 01/21/97 6:00 P.M. identified and may not be aware of the appeal made by Mr. Nickell. Vice Mayor Pillot, as maker of the motion, and Commissioner Merrill, as seconder, agreed to amend the motion as follows: to refer the Newsrack Ordinance to the Parks, Recreation, and Environmental Protection Advisory Board for potential, further restrictions and to direct the Administration to enforce the existing ordinance in the interim. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 19. NEW BUSINESS: APPROVAL RE: JOHN RINGLING TOWERS (JRT) SIDEWALK ENHANCEMENT PROJECT = APPROVED OPTION 2 (AGENDA ITEM VIII-3) #4 (0598) through (0717) Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and stated that at the October 28, 1996, sarasota-Manatee Metropolitan Planning Organization (MPO) meeting, the MPO asked the Florida Department of Transportation (FDOT) to report the consequences of delaying the John Ringling Towers (JRT) Sidewalk Enhancement Project and deferred consideration on the project to the January 27, 1997, MPO meeting; that of the following three options reported by Norman Feder, Director, District One, Southwest Area, FDOT, City Staff recommended Option 2: Option 1: Move the JRT project into the next fiscal year of the work program. Option 2: Move the JRT project to the new fifth year (2001/2002) Option 3: Transfer JRT funds to another City/County project Mr. Daughters stated that the City's Bayfront Bikepath, Phase II, project is currently funded in FY 01/02; that Option 2 proposes swapping the funding for the JRT project with the Bayfront Bikepath, Phase II, project; however, based on other financing constraints, Mr. Feder has proposed delaying Bayfront Bikepath, Phase II, until FY 99/00; that the Administration recommends and FDOT will support at the MPO Option 2 as follows:. FY 98/99 FY 99/00 FY 01/02 EXISTING JRT project Bayfront Bayfront Bikepath Bikepath Phase I Phase II FY 98/99 FY 99/00 FY 01/02 PROPOSED Bayfront JRT Project Bikepath Phases I and II The following people came before the Commission: Don Smally, representing John Ringling Centre Foundation, stated that funding for the JRT Sidewalk Enhancement Project has been approved and should be retained; that the proposed swapping makes sense; that the John Ringling Centre Foundation (JRC) requests support from the Commission in retaining the funding in future years. On motion of Vice Mayor Pillot and second of Commissioner Patterson, it was moved to approve Option 2 as outlined by the Administration. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 20. NEW BUSINESS: STATUS REPORT RE: BAYFRONT PARKING REGULATIONS (AGENDA ITEM VIII-4) #4 (0717) through (1229) Dennis Daughters, Director of Engineering, and Marlena Clair, Engineering Technician III, came before the Commission. Mr. Daughters stated that the Bayfront Parking Regulations Plan, which is viewed as flexible and dependent on actual needs, has been reviewed and approved by representatives from the Engineering and Police Departments, Marina Jack, Inc., and O'Leary's Sailing School. Mr. Daughters referred to and explained a color graphic depicting the areas at which the following parking regulations proposed for implementation at Bayfront Park would apply: 83 spaces unlimited parking, except from 2 to 6 a.m. 137 spaces unlimited parking by permit only Mr. Daughters stated that the parking permits would be issued by the dock master only to tenants or visitors of Marina Jack and O'Leary's; that representatives of the City Parking Enforcement Division and Marina Jack are developing details for distribution. Mayor Cardamone stated that permanent permits should not be provided in such a transient-employment area. Mr. Daughters stated that issuing two-year decals is one option being considered. 231 two-hour maximum parking 8 a.m. to 5 p.m. BOOK 41 Page 14076 01/21/97 6:00 P.M. BOOK 41 Page 14077 01/21/97 6:00 P.M. Mr. Daughters stated that parking in the 231 spaces would be unlimited after 5 p.m.; however, overnight parking would not be permitted. 4 spaces allotted for a "no parking/no loading" zone Area designated for overnight parking with permits to be issued by the dock master for tenants or visitors of Marina Jack or O'Leary's Recreational vehicles (RV's) and vehicles with three or more axles shall be prohibited in all areas, except North Espalanade and loading zones. Mr. Daughters stated that the overnight parking permit area may require expansion in the future; that the Plan will also require modification when the charter boats move to the north side of Marina Jack. Commissioner Patterson asked if people who dock boats in the Sarasota Bay for extended periods of time will be issued permits for parked vehicles? Mr. Daughters stated yes. Commissioner Patterson stated that overnight camping should not be permitted on the entrance circle; and asked if a location has been designated for overnight parking of vehicles owned by people participating in Craft Fairs or other events held at the Bayfront? Mr. Daughters stated that overnight parking associated with events at the Bayfront was not considered by the committee which reviewed the Bayfront Parking Regulations. V. Peter Schneider, Deputy City Manager, stated that although tolerated in the past, overnight camping is not permitted in the City limits; that the Administration plans to address the issue. Mayor Cardamone stated that vendors should be prohibited from occupying public parking in the immediate area during events; that the vendors should relocate vehicles after unloading to provide public parking for customersi that any plan developed to accommodate the vendors participating in events should also prevent the difficulties which were recently experienced on St. Armands Circle. Mr. Daughters stated that the Plan has been presented for informational purposesi that no action is required by the Commission; that the two-hour parking signs are standard and will be installed immediately; that the other signs will be ordered and installed when received. Mayor Cardamone stated that "loading zone" signs take up valuable parking space; and requested that the Administration review modifying "loading zone" signs throughout the City to permit parking during the evening hours. Mayor Cardamone continued that several inquiries regarding parking permits for employees working Downtown have been received recently; that issuing parking permits in City public parking lots to employees of businesses who have parking facilities is counterproductive to the City's efforts to provide adequate parking in the Downtown; and requested a report back on the number of permitted spaces available in the City's public parking lots and the percentage of those spaces permitted to employees of businesses which have parking facilities. Mayor Cardamone stated that citizens have expressed appreciation for the elimination of the "No Parking" signs along the north side of First Street. 21. NEW BUSINESS: REPORT RE: RINGLING BRIDGE DESIGN CHARETTE #4 (1102) through (1220) Mr. Daughters stated that the Ringling Bridge Design Charette went extremely well; that tremendous discussion took place; that the participants voted strongly in favor of a concrete versus steel structure, segmental box versus beam-and-girder structural system, and a long-span versus a short-span bridge. Mayor Cardamone stated that the bridge designs displayed were extremely impressive. Commissioner Merrill stated that the charette was well run. Mr. Daughters stated that the Mayor's opening comments set a positive tone for the charette. Mayor Cardamone stated that the participants were informed that the bridge selected would be the largest public art project built and provide a signature for the city of Sarasota which would appear on postcards and tourist promotions and which had the ability to compete with the City's statue of David logo to identify the City. 22. NEW BUSINESS: APPROVAL RE: AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT TO CONSTRUCT SIDEWALKS AND DRAINAGE IMPROVEMENTS ON 18th STREET ORANGE TO OSPREY AVENUE - AUTHORIZED THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT TO ADVERTIZE THE AMENDMENT FOR PUBLIC COMMENT AND TO RETURN TO THE COMISSION FOR FINAL APPROVAL ON FEBRUARY 18, 1997 (AGENDA ITEM VIII-5) #4 (1229) through (1591) BOOK 41 Page 14078 01/21/97 6:00 P.M. BOOK 41 Page 14079 01/21/97 6:00 P.M. city Manager Sollenberger stated that the Sunshine Manor Nursing Home has requested drainage and sidewalk improvements on 18th Street; that flooding on the facility's property caused from an open culvert between 17th and 18th Street could be eliminated with drainage improvements on the City right-of-way; that the lack of sidewalks on 18th Street between Orange Avenue and U.S. 301 forces nursing home employees and residents to use the street for pedestrian access; that an increase number of children may be using 18th Street to travel to the new Boys and Girls Club on 21st Street. City Manager Sollenberger continued that amending the Community Development Block Grant (CDBG) to remove $49,878 from the existing sidewalk account, $45,692 from unbudgeted funds, and $168,430 from the Rehabilitation Fund is proposed to create a $264,000 project for drainage improvements on 18th Street between Orange and Osprey Avenues; that the project meets the City's goals by providing high-quality infrastructure and making the area more aesthetically pleasing. City Manager Sollenberger further stated that the Administration recommends authorizing the Office of Housing and Community Development to advertise the CDBG amendment for a public comment period and return to the Commission for final approval at the February 18, 1997, regular Commission meeting. On motion of Vice Mayor Pillot and second of Commissioner Merrill, it was moved to approve the Administration's recommendation. Commissioner Patterson stated that her review indicates sufficient dollars will be available to maintain the Rehabilitation Program if the amendment is granted; however, numerous more loans could be provided to improve homes in the area if the funding proposed for reallocation was retained; that the proposed project is presented as a high priority for the area; that the motion will be supported; however, reallocating funds should not become a continuous practice. Donald Hadsell, Director of Housing and Community Development, came before the Commission and stated that as a result of the interlocal agreement with the County, a larger percentage of the State Housing Initiative Partnership (SHIP) and Home Partnership Investment Act (HOME) funds have been used within the City of Sarasota, which has enabled alternative CDGB funding allocations toward one-time projects; that CDBG funding has been set aside for land acquisition in the Rosemary District, public improvements on Dr. Martin Luther King, Jr., Way, and a serious of smaller Public Works improvements in other areas. Commissioner Patterson asked the number of homes which were rehabilitated during the past year? Mr. Hadsell stated that the production Countywide has doubled; however, the exact number of homes rehabilitated cannot be recalled. Commissioner Patterson requested that the information be forwarded to her. Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and stated that 18th Street has a substantial amount of pedestrian traffic; that a sidewalk cannot be constructed without piping the ditch, which makes the project more expensive and exceeds the amount of sidewalk funds available; that the project proposed is on 18th Street from Orange to Osprey Avenues; that, separately, the sidewalk will be continued onto Gillespie Avenue and south to 17th Street, which will provide a continuous loop along the route pedestrians are walking. Mr. Hadsell stated that County CDGB funds are being utilized to construct the new Boys and Girls Club. Commissioner Patterson asked if sidewalks have been provided along the north/south edge of the Boys and Girls Club property? Commissioner Dupree stated that the existing sidewalks one block east of Orange Avenue on 21st Street curve around the public housing units; that residents in the vicinity of the new Boys and Girls Club have requested direct sidewalks which will lead to the facility. Mr. Daughters stated that an alternate alignment for the sidewalks referenced has been addressed and will be included in the project. Mayor Cardamone stated that numerous students and visitors frequent the area, but no sidewalks exist around the Ringling Museum or between the Museum and the University of South Florida (USF); and asked for comment from the Administration. Mr. Daughters stated that until recently, USF had been planning to request a vacation of the right-of-way connecting the two campuses; therefore, the City's constructing sidewalks in that area was not scheduled; that USF has decided not to pursue the vacation; that the City has been working with USF to develop plans for sidewalk improvements and a left-turn pocket off of U.S. 41. Mayor Cardamone called for a vote on the motion to authorize the Office of Housing and Community Development to advertise the amendment to the CDBG for public comment and to report back to BOOK 41 Page 14080 01/21/97 6:00 P.M. BOOK 41 Page 14081 01/21/97 6:00 P.M. the Commission for final approval on February 18, 1997. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. On motion of Commissioner Dupree and second of Commissioner Patterson, it was moved to extend the meeting past 11:30 to complete the Agenda. Motion carried (3 to 2): Dupree, yes; Merrill, no; Patterson, yes; Pillot, no; Cardamone, yes. Commissioner Merrill stated that the motion requires a 2/3 vote; therefore, he will change his vote to the affirmative. 23. BOARD APPOINTMENTS: APPOINTMENT RE: PLANNING BOARD/LOCAL PLANING AGENCY - APPOINTED LOU ANN PALMER (AGENDA ITEM IX-1) #4 (1591) through (1643) Mayor Cardamone stated that Ernest Babb has resigned from the Planning Board/Local Planning Agency (PBLP); and requested nominations to appoint a member to replace Mr. Babb. Vice Mayor Pillot nominated Lou Ann Palmer for appointment. Hearing no other nominations, Mayor Cardamone announced the appointment of Lou Ann Palmer to the Planning Board/Local Planning Agency. Vice Mayor Pillot requested that a letter be forwarded to the non-appointed applicants requesting continued interest in City Boards. city Auditor and Clerk Robinson stated that the applicants were advised that two, additional appointments will be considered in May 1997. Mayor Cardamone stated that replacing two additional PBLP members during the final stages of the Land Development Regulations (LDRs) Update may not be wise; that extending the terms of those two members should be considered. 24. BOARD APPOINTMENTS: APPOINTMENT RE: CITY REPRESENTATIVE TO THE SARASOTA COUNTY SOLID WASTE MANAGEMENT CITIZENS ADVISORY BOARD - APPOINTED DR. MARY JELKS (AGENDA ITEM IX-2) #4 (1643) through (1689) Mayor Cardamone stated that the term of Dr. Mary Jelks, the City's representative on the Sarasota County Solid Waste Management Citizens Advisory Board expired on January 15, 1997; that Dr. Jelks is eligible and has expressed an interest in reappointment. On motion of Vice Mayor Pillot and second of Commissioner Dupree, it was moved to reappoint Dr. Jelks to the Sarasota County Waste Management Citizens Advisory Board. Motion carried unanimously (5 to 0): Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes; Cardamone, yes. 25. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA = ADMINISTRATION TO REPORT BACK REGARDING: 1) THE RAMIFICATIONS OF THE ORDINANCE APPROVING THE SCHEDULE FOR COMPREHENSIVE PLAN AMENDMENTS AND 2) POLICE STAFFING LEVELS : MAYOR TO FORWARD LETTER TO FDOT AND SARASOTA COUNTY EXPRESSING APPRECIATION FOR THE NIGHT PAVING PERFORMED ON U.S. 41 DURING TOURIST SEASON; SUPPORTED INCLUDING PARTIAL-YEAR ASSESSMENTS AS A PRIORITY ON THE CITY'S LEGISLATIVE PRIORITIES BROCHURE; RESCHEDULED WORKSHOP ON NOISE TO FEBRUARY 11, 1997, AT 2 P.M. (AGENDA ITEM X) #4 (1689) through (2711) COMMISSIONER PATTERSON: A. stated that the Commission was informed the moratorium would not extend the Comprehensive Plan Amendment process by more than six months; that the Planning Staff, which was limited when the request for the moratorium was made, has been expanded; and requested that the Administration report back regarding the status of time already expired and a mechanism to prevent any further delays in processing Comprehensive Plan Amendments. City Auditor and Clerk Robinson stated that the moratorium expired in November 1996; however, an ordinance adopted by the Commission in October 1996 approved a schedule pertaining to future Comprehensive Plan Amendments. Commissioner Patterson stated that the Commission may have inadvertently extended the moratorium. Mayor Cardamone asked if extending the moratorium beyond the time originally agreed upon was the intent of the ordinance? City Auditor and Clerk Robinson stated that the ordinance approved a Comprehensive Plan Amendment schedule, which in effect, extended the moratorium. Commissioner Patterson and Mayor Cardamone requested a report back regarding the ramifications of the ordinance approving the schedule for Comprehensive Plan Amendments. BOOK 41 Page 14082 01/21/97 6:00 P.M. BOOK 41 Page 14083 01/21/97 6:00 P.M. B. stated that memoranda from the Police Department indicates that two of the three police officer positions approved in the budget for traffic enforcement have not been filled because of low staffing levels; that a 21% decrease in the issuance of traffic citations through September 31, 1996, was also noted; that these issues are distressing to her as funding changes were approved six months ago to increase the level of police staffing. City Manager Sollenberger stated that the Administration will provide a report back. C. stated that she attended the January 16, 1997, Local Option Sales Tax (L.O.S.T.) Task Force meeting; that lobbying for and supporting the 10-year extension will be difficult based on the list of projects presented by the Administration, which includes numerous, small projects that could be funded in the City's budget; that the replacement of police boats will not inspire support to retain the one-cent sales tax; that the list of City priorities should have been presented to the Commission for input and additions prior to presenting the list to the ad-hoc committee for review; that more major projects should have been included on the list; that the City has the need for redevelopment funding, however, installation of antique lighting and street trees leading to and from the Mission Harbor site were the only redevelopment projects included; that allocating funding to redevelop the City east of North Tamiami Trail, without referencing specific projects, or to address problems associated with the Housing Authority facilities by altering the manner in which lower-income people are house are two major projects which should be considered. Commissioner Dupree stated that lighting improvements are necessary in various areas of the City; that a lack of lighting affects safety and increases the likelihood of crime; that allocating funding for improved lighting throughout the City and additional plantings of street trees, e.g., along the Fruitville Road Corridor, should be considered. Mayor Cardamone stated that she agrees the list of proposed L.O.S.T. projects should have been presented to and generated by the Commission before the list was forwarded to the Task Force for review. Commissioner Merrill stated that the Task Force would not have been necessary if the list was generated by the Commission. Commissioner Patterson stated that list of accomplishments developed by the City Manager included a parking study which indicated plenty of parking available in the Downtown but referenced the need for a parking garage within three to five years; that recognizing parking Downtown may be insufficient, allocating $2 million to construct a parking garage or to improve parking downtown could be included on the proposed L.O.S.T. project list with reference to 50% funding required by Downtown land owners. Commissioner Patterson continued that that citizens have inquired about the potential of raising funds and working with the City to continue the old-fashioned lighting installed on Bay Shore Drive onto neighboring streets; that allocating $3 million to provide old-fashioned lighting on streets leading to and from the Mission Harbor site, without requiring participation from a potential developer, may not be well received by the public; that the concept for old-fashioned lighting should be modified; that the City could make funding available to neighborhoods an not just the Downtown areas by requiring funding participation from the areas which will receive the antique lighting. Mayor Cardamone stated that installation of antique lighting was reviewed by her neighborhood association but determined to be too expensive; that the project may be affordable under a joint arrangement with the City. VICE MAYOR PILLOT: A. stated that Tourist Development Council (TDC) meeting of Thursday, January 16, 1997, was routine; that a brief discussion and reaffirmation of the City's support for a 70% share of funding toward Lido Beach Renourishment was made; that presentations were made by Larry Marthaler, Executive Director, Sarasota Convention and Visitors Bureau, regarding tourist development tax funding, by Patricia Caswell, Executive Director, Sarasota Arts Council, regarding Fine Arts Day, and by Walt Rothenbach, Director, Sarasota County Parks and Recreation Department, regarding maintenance of beaches; that a controversial subject was raised by Shelly Lederman, General Manager, Half Moon Beach Club, in response to a responding letter from Shirley Brown, District 69, Florida State Representative, regarding the use of TDC dollars for certain beach projects and whether or not uniforms were or could be purchased for workers, etc.; that Sarasota County's legal staff assured that the funds were not being illegally used. B. stated that the title of this Agenda Item is "Remarks of Commissioners, Announcements, and Items for Next Agenda"; that an issue of importance such as projects BOOK 41 Page 14084 01/21/97 6:00 P.M. BOOK 41 Page 14085 01/21/97 6:00 P.M. proposed for the L.O.S.T. Ten-Year Extension is difficult to respond to at 11:45 p.m.; and requested that, in the future, issues of significance be referenced under "Remarks" but agendaed for discussion at a subsequent meeting. COMMISSIONER DUPREE: A. stated that a status report regarding the Economic Development Committee will be provided at the next meeting. MAYOR CARDAMONE: A. requested Commission support for writing a letter to FDOT and Sarasota County expressing appreciation for the night paving on U.S. 41 during tourist season. There was Commission consensus to Mayor Cardamone's request. B. stated that she will be in Gainesville at a seminar and will be unable to accompany City Manager Sollenberger to the Legislative Delegation meeting scheduled on January 30 31, 1997; and asked if the Vice Mayor or Commissioner Patterson could attend the meeting in her place. Vice Mayor Pillot stated that he will be out of town on January 30 and 31. Commissioner Patterson stated that she can attend the meetings. C. stated that Sarasota County's legislative priority for partial-year assessments should be included as a priority of the City of Sarasota. Commissioner Patterson stated that the City, the Florida League of Cities, and the ManaSota League of Cities supported partial-year assessments last year. There was Commission consensus to include partial-year assessments as a priority on the City's Legislative Priorities brochure. D. stated that the Commission agreed to write a letter to manufacturers requesting assistance in reducing the noise emanating from leaf blowers; that the use of leaf blowers not only causes noise pollution but also impacts Sarasota Bay; that the debris blown off of sidewalks onto the streets enters or clogs the sewer systems; that the issue should be addressed. E. stated that a workshop to discuss noise issues has been scheduled from 2 to 5 p.m. on February 10, 1997. Commissioner Patterson stated that she has been appointed to the Legislative Committee on Intergovermmental Relations which has scheduled a meeting in Tallahassee on February 10 from 9 a.m. to 12 p.m.; therefore, she will not be able to attend a 2 or 3 p.m. meeting in Sarasota. There was consensus of the Commission to reschedule the Commission workshop on noise to February 11, 1997, at 2 p.m. 26. OTHER MATTERS/ADMINISTRATIVE OFFICERS (AGENDA ITEM XI) #4 (2711) through (2935) CITY AUDITOR AND CLERK ROBINSON: A. stated that the January 16, 1997, L.O.S.T. Task Force meeting was continued to January 24, 1997, from 4 to 6 p.m.; that the Task Force will receive public input on January 29 beginning at 7 p.m. B. stated that the Commission has the following meetings scheduled: Tuesday, Jan. 28 Workshop Re: 3 to 6 p.m. Target Action Plans Friday, Feb. 7 10 a.m. to 1 p.m. Informal Discussion 1 p.m. Boat Tour Monday, Feb. 10 Board Reception 5 to 7 p.m. Van Wezel Tuesday, Feb. 11 Workshop Re: 2 to 5 p.m. Noise City Auditor and Clerk Robinson stated that the Informal Discussion will be held in the former National Estuary Program building at Mote Marine Laboratories at Ken Thompson Park. C. distributed copies of the invitation which was mailed to the 125 people who have served on City Boards during the past 14 months. CITY MANAGER SOLLENBERGER: A. stated that the Administration has issued a building permit to Sarasota County for placement of the 800 megahertz (MHz) police transmission antenna on 12th Street in the Public Works facilities area; that siting of the antenna on City- owned property requires an interlocal agreement between the BOOK 41 Page 14086 01/21/97 6:00 P.M. BOOK 41 Page 14087 01/21/97 6:00 P.M. City and the County, which will be presented to the Commission for approval at the February 3, 1997, regular City Commission meeting. Commissioner Patterson stated that the 800 MHZ antenna requires a 180-foot transmission tower; and asked if the building permit was issued contingent upon Commission approval of the interlocal agreement? City Manager Sollenberger stated no; however, City approval is required for the County to use the property; that the details will be presented at the next Commission meeting. 27. ADJOURN (AGENDA ITEM XII) #4 (2936) There being no further business, Mayor Cardamone adjourned the regular meeting of January 21, 1997, at 11:58 p.m. cLr CLa MOLLIE C.CARDAMONE, MAYOR ATTEST:DJ - A BILLY E. ROBINSON, CITY AUDITOR AND CLERK