MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF JANUARY 3, 2000, 6:00 P.M. PRESENT: Mayor Mollie C. Cardamone, Vice Mayor Gene M. Pillot, Commissioners Albert F. Hogle, Carolyn J. Mason and Mary J. Quillin, City Manager David R. Sollenberger, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT : None PRESIDING: Mayor Cardamone The meeting was called to order in accordance with Article III, Section 9 (a) of the Charter of the City of Sarasota at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: EMPLOYEE OF THE MONTH FOR DECEMBER 1999, MARSTON H. HAYNES, REFUSE EQUIPMENT OPERATOR, S.A.. PUBLIC WORKS DEPARTMENT #1 (0030) through (0210) City Manager Sollenberger, requested that William Hallisey, Director of Public Works, and Marston Haynes, Refuse Equipment Operator, S.A., Public Works, join him before the Commission. Mr. Hallisey stated that Mr. Haynes began employment with the City on May 10, 1966; that Mr. Haynes was a trash collector for three years and was promoted to Refuse Equipment Operator in 1970; that Mr. Haynes treats each customer with high regard, takes the extra effort to help the elderly with carts during trash pick-up, educates the many customers regarding recycling and yard waste, and immediately advises customers of trash pick- up changes; that Mr. Haynes takes pride in his work, shows concern for customers, and is always punctual and reliable; that Mr. Haynes' attendance is exemplary; that Mr. Haynes has 12 children, 16 grandchildren, and several great-grandchildren. Mayor Cardamone presented Mr. Haynes with a City-logo watch, a plaque, and a certificate as the December Employee of the Month in appreciation of his unique performance with the City of Sarasota; and congratulated him for his outstanding efforts. Mr. Haynes thanked the Commission and introduced the following family members and friends present in the audience: BOOK 46 Page 19004 01/03/00 6:00 P.M. BOOK 46 Page 19005 01/03/00 6:00 P.M. Mitchlen Holder, son; Harriet Holder, daughter-in-law; Carmen Collymone, daughter; and Ernest Lumpkin, friend. 2. PRESENTATION RE: MAYOR'S CITATION TO HOPE BYRNES FOR HER DEDICATION AND COMMITMENT TO THE SISTER CITIES ORGANIZATION AND THE COMMUNITY #1 (0215) through (0380) Mayor Cardamone requested that Hope Byrnes come forward. Mayor Cardamone stated that Ms. Byrnes has been a leader in obtaining National recognition for Sarasota's Sister City program; that a Mayor's Citation was presented to Ms. Byrnes on December 8, 1999, at a luncheon held to honor the Sister City's delegation from Tel-Mond, Israel. Mayor Cardamone read in its entirety the Mayor's Citation recognizing. Ms. Byrnes for her contributions to the community and presented Ms. Byrnes with the signed Mayor's Citation embossed with the City Seal. Ms. Byrnes thanked the Commission, Staff, and the people in the community for their support. 3. REPORT RE: : SARASOTA ' S NEW YEAR' ' S EVE 2000 MILLENNIUM CELEBRATION #1 (0380) through (1015) Mayor Cardamone stated that the Administration was requested to provide a report concerning the City's New Year's Eve 2000 Millennium celebration. William Hallisey, Director of Public Works, John Lewis, Chief of Police, Sarasota Police Department, Paul Thorpe, Executive Director of The Downtown Association of Sarasota, Inc. (Downtown Association), and James Schultz, Captain, Sarasota Police Department, came before the Commission. Captain Schultz distributed copies of a final summation and after- action report of the New Year's Eve 2000 Millennium celebration and stated that the preparation for the New Year's Eve 2000 Millennium celebration began in August 1999; that weekly meetings were conducted; that the New Year's Eve 2000 Millennium celebration began at 7 p.m. December 31, 1999, and concluded at 1 a.m., January 1, 2000; that the minor public safety incidents which occurred are as follows: three individuals were taken into custody under the Marchman Act Vice Mayor Pillot asked for clarification of the Marchman Act. Captain Schultz stated that the Marchman Act allows authorities to render a service to an individual intoxicated beyond the point of being able to care for oneself by providing a place in the jail to recover; that other minor incidents included: four individuals were issued trespass warnings and evicted from the event a juvenile who refused to cooperate and leave the event area was arrested two parents and children were separated but reunited within three to five minutes one individual's wallet was stolen one individual asked a police officer if shooting a gun at midnight was permissible and was one of the four . people told to leave the event 11 minor complaints were handled by on-scene police officers one low-flying helicopter complaint was received one minor injury was expediently handled by the Sarasota County Fire Department (SFD) Captain Schultz stated that a total of 55 police officers were on duty, including at bus loading and unloading stations at the County Fairgrounds; that 40 regular police officers worked to insure the safety of the attendees at the event and the citizens at large; that computer personnel were on duty to insure computer requirements for the Police Department, the Emergency Operations Center (EOC), and City Hall were addressed; that 25 police officers had off-duty assignments with private entities, primarily in the downtown area; that 25,000 to 40,000 people attended the event. Mayor Cardamone congratulated the Police Department on the peaceful nature of the event and stated that the presence of the police officers contributed to the event's success. Vice Mayor Pillot stated that the few incidents involved less than one-tenth of one percent of the estimated crowd; that 99.9 percent of the people were enjoying themselves and acting as good citizens. Commissioner Mason stated that the festive atmosphere and lack of problems associated with the number of people in attendance was astonishing; that Staff is applauded for making the evening so successful; that the event should be repeated every year. BOOK 46 Page 19006 01/03/00 6:00 P.M. BOOK 46 Page 19007 01/03/00 6:00 P.M. Mr. Hallisey stated that the efforts of the Downtown Association with the assistance of the Police and Public Works Departments were successful; that 30 Staff members worked two shifts; that a number of Staff volunteered to work a double shift for the cleanup. Mayor Cardamone stated that the cleanup after the celebration was very good. Mr. Thorpe stated that a committee began plans for the celebration a year ago; that the turnout was good; that the assistance of the City Police Department, the Sarasota County Fire Department (SFD), and other City Staff is appreciated; that the Sarasota County Area Transit (SCAT) transported 8,000 people to and from the event; that the assistance of the volunteers is appreciated; and presented Mayor Cardamone with a tee-shirt from the Sarasota Herald-Tribune imprinted with the following: I Had a Blast Downtown - Sarasota New Year's Eve Party Mr. Thorpe stated that the Downtown Association will attempt to duplicate the celebration in the year 2001. Vice Mayor Pillot stated that the friendliness of people at the celebration was impressive; that no unpleasantness due to the crowding occurred; that Mayor Cardamone deserves credit for initiating the idea for the event, working with the Downtown Association and Staff, and the enthusiastic support. Mayor Cardamone stated that the friendly and nice spirit of the crowd was a source of pride in being a Sarasotan; and thanked Staff and Mr. Thorpe for the good report. Vice Mayor Pillot stated that many favorable comments and thanks were personally received; that the data of the few problems occurring should be reported in the news media; that the readers of the Sarasota Herald-Tribune would be interested in knowing the crowd was well-behaved and thousands of people were good citizens. The Commission recessed at 6:30 p.m. into a Special meeting as the Community Redevelopment Agency (CRA) and reconvened at 6:45 p.m. 4. APPROVAL RE: MINUTES OF THE DECEMBER 17, 1999, JOINT SPECIAL MEETING OF THE COINCIL/CORIBSIONS OF THE MUNICIPALITIES IN SARASOTA COUNTY AND THE REGULAR SARASOTA CITY COMMISSION MEETING OF DECEMBER 20, 1999 - APPROVED (AGENDA ITEM I) # 1 (1021) through (1027) Mayor Cardamone asked if the Commission had any changes to the minutes. Mayor Cardamone stated that hearing no changes, the minutes of the December 17, 1999, Joint Special meeting of the Council/Commissions of the Municipalities in Sarasota County and the December 20, 1999, Regular Commission meeting are approved by unanimous consent. 5. BOARD ACTIONS : REPORT RE: PARTIAL PLANNING BOARD/LOCAL PLANNING AGENCY'S SPECIAL MEETING OF NOVEMBER 17, 1999 = INSTRUCTED THE CITY ATTORNEY TO PREPARE ORDINANCES FOR PUBLIC HEARING CONCERNING APPLICATION NOS. 00-ZTA-01, 99-ZTA-15, AND 00-ZTA-02; RECEIVED REPORT (AGENDA ITEM II-1) # 1(1028) through (1192) Robert Kantor, M.D., Chairman of the Planning Board/Local Planning Agency (PBLP), and Jane Robinson, Director of Planning and Development, and came before the Commission. Dr. Kantor presented the following items from the November 17, 1999, Special PBLP meeting: A. Application No. 00-ZTA-01 Third Set of Errata Revisions to various sections of the Zoning Code (1998) Dr. Kantor stated that Zoning Text Amendment Application No. 00-ZTA-01 is to amend the Zoning Code (1998) to address scrivener's corrections and specific sections which are unclear or inaccurate; that at its November 17, 1999, Special meeting, the PBLP voted unanimously to find Application No. 00-ZTA-01 consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition, and the Standards for Review set forth in Section IV-1206, Zoning Code (1998), and to recommend Commission approval. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to instruct the City Attorney to prepare an ordinance for public hearing concerning Application No. 00-ZTA-01. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. B. Application No. 99-ZTA-15 Concurrency Certificate and the Methodology for Calculating Projected Demand for Certificates of Concurrency Dr. Kantor stated that Zoning Text Amendment Application No. 99-ZTA-15 is to amend Section IV-203 as detailed in Appendix A, Zoning Code (1998), regarding the issuance of certificates of concurrency and the methodology for performing transportation studies; that at its November 17, 1999, Special meeting, the PBLP BOOK 46 Page 19008 01/03/00 6:00 P.M. BOOK 46 Page 19009 01/03/00 6:00 P.M. voted unanimously to find Application No. 99-ZTA-15 consistent with the City's Comprehensive Plan and the Standards for Review set forth in Section IV-1206, Zoning Code (1998), and to recommend Commission approval. On motion of Commissioner Hogle and second of Vice Mayor Pillot, it was moved to instruct the City Attorney to prepare an ordinance for public hearing concerning Application No. 99-ZTA-15. Motion carried unanimously (5 to 0): Hogle, yesi Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. C: Application No. 00-ZTA-02 Noise Regulations Dr. Kantor stated that Zoning Text Amendment Application No. 00-ZTA-02 is to amend Section VII-1002, Zoning Code (1998), regarding noise by establishing additional maximum permissible sound levels in the Commercial, Tourist (CT), Commercial, Central Business District (C-CBD), and Commercial Business Newtown (CBN) Zone Districts; that at its November 17, 1999, Special meeting, the PBLP voted unanimously to find Application No. 00-ZTA-02 consistent with the City's Comprehensive Plan and the Standards for Review set forth in Section IV-1206, Zoning Code (1998). On motion of Commissioner Hogle and second of Commissioner Mason, it was moved to instruct the City Attorney to prepare an ordinance for public hearing concerning Application No. 00-ZTA-02. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. On motion of Commissioner Quillin and second of Commissioner Mason, it was moved to receive the report of the November 17, 1999, Special PBLP meeting. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yesi Cardamone, yes. 6. REPORT RE: PLANNING BOARD/LOCAL PLANNING AGENCY' S REGULAR MEETING OF DECEMBER 1, 1999 = POSTPONED CONSIDERATION OF PROPOSED RESOLUTION NO. O0R-1241 TO THE JANUARY 18, 2000, COMMISSION MEETING (AGENDA ITEM II-2) # (1192) through (1303) Robert Kantor, M.D., Chairman of the Planning Board/Local Planning Agency (PBLP), and Jane Robinson, Director of Planning and Development, and came before the Commission. Mayor Cardamone stated that the Applicant requested Conditional Use Application No. 00-CU-01 and Site Plan Application No. 00-SP-02 be postponed to another Commission meeting; and read from a letter dated January 3, 2000, from Joel Freedman, AICP, Freedman Consulting Group, representing the Applicant, as Eollows: : that they (the Applicant) are aware of the problems created by the lights and would like the next two weeks to solve those problems. In fact, as this letter is being written the electrical engineer and contractor are on site correcting the situation. Having two weeks to work out any final items will ensure the problem is solved to the satisfaction of the City and the neighbors. Mayor Cardamone stated that requesting a postponement is a nice gesture and signals an attempt to solve the problem. Dr. Kantor stated that at its December 1, 1999, Regular meeting, the PBLP unanimously found Application Nos. 00-CU-01 and 00-SP-02 consistent with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition, the Tree Protection Ordinance, and adopted a Resolution to recommend Commission approval subject to the following condition: 1. Site Plan Application No. 00-SP-02 shall be substituted for Site Plan Application No. 99-SP-E by the amendment of Major Conditional Use Application No. 99-CU-08 and Resolution No. 99R-1189. City Auditor and Clerk Robinson stated that consideration of proposed Resolution No. O0R-1241 concerning Application Nos. 00-CU-01 and 00-SP-02 is scheduled under Consent Agenda 2, Item No. 1; that a motion to postpone consideration of proposed Resolution No. O0R-1241 to the January 18, 2000, Regular Commission meeting is suggested. On motion of Vice Mayor Pillot and second of Commissioner Hogle, it was moved to postpone consideration of proposed Resolution No. O0R-1241 to the January 18, 2000, Regular Commission meeting. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 7. REPORT RE: PUBLIC ART COMMITTEE'S REGULAR MEETING OF DECEMBER 7, 1999 APPROVED THE INTENT TO PURCHASE THE ARTWORK ENTITLED GARDEN SCULPTURE 3 BY ARTIST DORIS LEEPER FOR THE AMOUNT OF $16,000 AND SHIPPING AND INSTALLATION OF $1,000 SUBJECT TO THE CONDITIONS OF THE PUBLIC ART COMMITTEE AND THE STIPULATION OF OBTAINING A WAIVER OF VARA RIGHTS SATISFACTORY TO THE ADMINISTRATION. (AGENDA ITEM II-3) #1 (1309) through (1794) BOOK 46 Page 19010 01/03/00 6:00 P.M. BOOK 46 Page 19011 01/03/00 6:00 P.M. Katherine O'Connell, Chairman, Public Art Committee, and Jane Robinson, Director of Planning and Development, came before the Commission. Ms. O'Connell stated that at its December 7, 1999, Regular meeting, the Public Art Committee voted unanimously to request the City approve the purchase of the artwork entitled Garden Sculpture 3 by artist Doris Leeper in the amount of $16,000 and to allocate $1,000 from the public art fund for transportation and installation; that the original contact was made with Megan Foley, Director of the artist's gallery, due to the artist's health problems; that subsequent contacts have been directly with the artist from whom the sculpture will be purchased; that shipping and installation are estimated at $500 each; that the consensus of the Public Art Committee at its December 7, 1999, Regular meeting was the site should be considered in conjunction with the acquisition of other artworks currently being considered by the Public Art Committee; that a short-term site will be discussed at the February 2000 Public Art Committee meeting; that final site selection will not be made until after receiving the recommendations from the update of the Downtown Sarasota: Master Plan for Tomorrow (May 1986) (CRA Master Plan). Mayor Cardamone stated that a move is underway by the Sarasota County Arts Council to increase the amount of public art in the community; that the City is participating in developing a master plan for public art; that Garden Sculpture 3 will be appropriate to include in the master plan; and asked the color of the sculpture? Ms. O'Connell stated that the sculpture can be repainted if desired; and displayed to the Commission a color picture of the sculpture. Mayor Cardamone stated that the sculpture is comprised of à silver base with a yellow-gold globe. Ms. O'Connell stated that is correct; that the colors of the sculpture can be changed with the approval of the artist. Vice Mayor Pillot stated that the problems which developed from the potential move of Memory Path from Five Points Park causes concern; that recently a sculpture was purchased after a waiver was received from the artist; and asked if a waiver has been received from the artist of Garden Sculpture 3? Ms. O'Connell stated that the Public Art Committee held a lengthy discussion at its December 7, 1999, Regular meeting regarding the Visual Artists' Rights Act (VARA) i that the consensus of the Public Art Committee and a representative of the City Attorney's Office was to develop a waiver particular to the City's requirements, i.e., moving the sculpture, rather than attempting to obtain a complete waiver of VARA rights. City Manager Sollenberger stated that the sculpture is not' an installation piece of art; that the problem with the artwork entitled Memory Path was the artwork was designed for a specific location; that Garden Sculpture 3 is an off-the-shelf piece of artwork not designed for a location in particular; that the City may locate the artwork anywhere desired. City Attorney Taylor stated that the Public Art Committee is comprised of persons with interests not dissimilar to artists and. is of the opinion the City should not be placed in the position of attempting to obtain complete VARA waivers; that not every piece of art will have the consequences of Memory Path at Five Points Park; that Garden Sculpture 3 is a good example of artwork not requiring a VARA waiver as to location; however, artist's rights are still attached to the artwork; that the ultimate disposition of the artwork could create a problem in the absence of a VARA waiver if the City decides someday not to display the artwork to the same extent as today; that the Public Art Committee did not attempt to obtain a VARA waiver. Vice Mayor Pillot stated that the knowledge, dedication, and ability of the members of the Public Art Committee, past and present, are acknowledged and appreciated; that the Commission, present and future, should have the right to move or dispose of a piece of art once purchased; that Garden Sculpture 3 is personally admired; however, purchasing the sculpture is not supported if rights are not retained for the City. Ms. O'Connell stated that specific rights important to the City should be retained; that the artist is amenable to changing the color of the sculpture; that VARA would apply if additions to the sculpture would change the look of the artwork entirely; that adopting a blanket policy of requiring artists to waive all VARA rights of artwork the City wishes to purchase will be difficult; that the Public Art Committee is attempting to determine which particular VARA rights must be waived in the purchase of the artwork to assure the City of future options; that the City should not purchase the artwork if the particular rights are not waived. Mayor Cardamone asked if a decision can be delayed until the Administration researches and reports back to the Commission as to the City's right to dispose of the artwork? City Manager Sollenberger stated that a timing problem may exist; however, an immediate decision is not required; that the questions raised require satisfactory answers. John Burg, Chief Planner, Planning and Development Department, came before the Commission and stated that the artist was BOOK 46 Page 19012 01/03/00 6:00 P.M. BOOK 46 Page 19013 01/03/00 6:00 P.M. requested and agreed to place the artwork on hold; that the tentative schedule was to present the request to the Commission in early January 2000; that the artwork may be available in February 2000. City Manager Sollenberger stated that the Administration recommends approval of the intent to purchase the artwork entitled Garden Sculpture 3 for $16,000 with shipping and installation of $1,000 subject to satisfactory language of a VARA waiver. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to approve the purchase of the artwork entitled Garden Sculpture 3 with the conditions and recommendations of the Public Art Committee and the stipulation of obtaining a VARA waiver satisfactory to the Administration. Commissioner Quillin stated that maintenance of the artwork will involve periodic waxing of the sculpture with a catalyst cured polyurethane finish; and asked the cost and time required for the maintenance? Ms. O'Connell stated that one day's labor will be required for maintenance. Commissioner Quillin stated that a schedule is important as an artist may not always be available to provide required information and asked if a maintenance schedule will be provided? Ms. O'Connell stated yes. Mr. Burg stated that each artist for future City artwork purchases will be required to provide a maintenance manual; that a more systematic maintenance program will be developed by employing a person with knowledge in maintaining sculptures; that only sculptures requiring minimal maintenance should be obtained; however, the maintenance should be performed by a knowledgeable person. Mayor Cardamone called for a vote on the motion to approve the purchase of the artwork entitled Garden Sculpture 3 with the conditions and recommendations of the Public Art Committee and the stipulation of obtaining a waiver of rights under the Visual Artists' Rights Act (VARA) satisfactory to the Administration. Motion carried unanimously (5 to 0): Hogle, yesi Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 8. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2, 3, AND 4 - APPROVED (AGENDA ITEM III-A) #1 (1796) through (1822) 1. Approval Re: Authorize the Administration to negotiate and the Mayor and City Auditor and Clerk to execute a First Amendment to the Contract with Slavin Management Consultants, Norcross, GA, (RFP #99-73H) for the purpose of providing professional services for the Executive Search/Recruitment Consulting Services for the position of the Chief of Police 2. Approval Re: Proposed repayment schedule of the Community Redevelopment Agency (CRA) of outstanding loans with the City of Sarasota 3. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Loan Agreement between the City of Sarasota and the Community Redevelopment Agency (CRA) to pay the additional costs for the Downtown Master Plan for Tomorrow, for an amount not to exceed $332,500 4. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Shoulder Widening Design Reimbursement Agreement between the City of Sarasota and Sarasota County for the Siesta Drive Drainage Project On motion of Commissioner Mason and second of Vice Mayor Pillot, it was moved to approve Consent Agenda No. 1, Items 1 through 4, inclusive. Motion carried unanimously (5 to 0) : Hogle, yes; Mason, yes; Pillot, yes; Quillin, yes; Cardamone, yes. 9. CONSENT AGENDA NO. 2: ITEM 1 (RESOLUTION NO. O0R-1241) - POSTPONED TO THE JANUARY 18, 2000, REGULAR COMMISSION MEETING; ITEM 2 (RESOLUTION NO. O0R-1243) - ADOPTED (AGENDA ITEM III-B) #1 (1822) through (1874) Mayor Cardamone stated that the Commission voted under Agenda Item II to postpone consideration of Consent Agenda No. 2, Item No. 1 (Resolution No. O0R-1241), to the January 18, 2000, Regular Commission meeting. 2. Adoption Re: Proposed Resolution No. O0R-1243 appropriating, $207,500 from the unappropriated fund balance of the general fund to provide additional funding for the Downtown Sarasota: Master Plan for Tomorrow (May 1986) (CRA Master Plan), etc. Vice Mayor Pillot left the Chambers at 7:20 p.m. City Auditor and Clerk Robinson read proposed Resolution No. OOR-1243 in its entirety. On motion of Commissioner Hogle and second of Commissioner Mason, it was moved to approve Consent Agenda No. 2, Item No. 2. Mayor Cardamone requested that City Auditor and Clerk Robinson proceed BOOK 46 Page 19014 01/03/00 6:00 P.M. BOOK 46 Page 19015 01/03/00 6:00 P.M. with the roll-call vote. Motion carried unanimously (4 to 0) : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes. 10. UNFINISHED BUSINESS: DISCUSSION RE: STATUS OF SARASOTA COUNTY'S EFFORTS TO CONVERT THE WATERWORKS BUILDING TO A COMBINATION DORMITORY MUSEUM IN CONJUNCTION WITH AN ENGINE ROOM TO REPLACE THE FIRE STATION ON FOURTH STREET EXPRESSED CONTINUED SUPPORT TO CONVERT THE WATERWORKS BUILDING AS PART OF THE REPLACEMENT FOR FIRE STATION NO. 1 (AGENDA ITEM VI) #1 (1879) through (2893) John Albritton, Executive Director, Jim Frazier, Division Chief, and Michael Suarez, Captain, Sarasota County Fire Department (SFD), and Assistant to the Sarasota County Administrator, came before the Commission. Vice Mayor Pillot returned to the Chambers at 7:25 p.m. Executive Director Albritton stated that the concept of moving the Downtown Fire Station was presented to the Commission in August 1998; that as background, the City retained ownership of and title to all real property owned by the City Fire Department upon consolidation of the City and County Fire Departments; that all other property was turned over to the consolidated Sarasota County Fire Department (SFD) i that the Commission must approve any action of SFD concerning City-owned real propertyi that Fire Station 1 on Fourth Street does not meet the standards of the Americans with Disabilities Act (ADA) and will be expensive to remodel; that the possibility of obtaining a State historic preservation grant to remodel the old City Waterworks Building on Tenth Street has been explored; that application was made for a State feasibility study grant; that $25,000 of a requested $40,000 feasibility study grant was approved; that confirmation of the Commission's continued interest in participating in converting the Waterworks Building as a portion of the replacement for Fire Station 1 is requested; that the conversion will save an historical building; that the proposal is to sell the real property on which Fire Station 1 is located and apply the proceeds of the sale to the conversion of the Waterworks Building; that application was made for a $500,000 historic preservation grant; that Captain Suarez has been selected by the County Administrator as Assistant to the County Administrator to work on special projects, one of which is to work with cities in Sarasota County to resolve issues of concern including the disposition of the Downtown Fire Station. Division Chief Frazier referred to displayed computer-generated slides throughout the presentation and stated that the reasons for considering replacement of Fire Station 1 are: The age of the structure which was built in 1950 Structural deficiencies Noncompliance with the ADA Unnecessary administrative space resulting from the consolidation of the City and County Fire Departments and Communication Centers Division Chief Frazier stated that the Waterworks Building was built in the Mediterranean Revival style, is considered a unique structure of architectural significance, and is listed on the local and State Historic Registers; that the Waterworks Building is in a serious state of disrepair; that the financial implications associated with the two properties are: Waterworks Building The building is appraised $250,000 Historical restoration will cost $350,000 Site Development and Fees will be $350,000 Fourth Street Fire Station 1 The total appraised value is $685,000 The site is appraised at $276,000 The improvements are appraised at $409,000 Division Chief Frazier stated that application was made for a feasibility study grant which was awarded; that action is recommended based on the need for a new fire station and the opportunity to receive funding through an historic preservation grant; that the proposal for conversion of the Waterworks Building is to: Restore the Waterworks Building as a Downtown fire station in accordance with historical guidelines Add a fire service/water system museum Add fire apparatus bays in accordance with historical building guidelines Division Chief Frazier stated that funding for the feasibility study involving research and design is $25,000 from the State grant and $40,000 in local funding; that the recommended funding for construction is: Proceeds from the sale of the Fourth Street property State historic preservation grant of up to $500,000 Division Chief Frazier stated that the State ranked the historic preservation grant fifth of 110 applications; therefore, the State considers the proposal a viable project; that the benefits of relocating Fire Station 1 are: BOOK 46 Page 19016 01/03/00 6:00 P.M. BOOK 46 Page 19017 01/03/00 6:00 P.M. A new fire station serving the Downtown district which is: - ADA compliant - At the correct capacity A location which fulfills the demand for emergencies A property use which is compatible with the: Fourth Street business district and Tenth Street service district Division Chief Frazier stated that the new Fire Station will serve the Downtown district, be ADA compliant, and provide the correct operational capacity as unnecessary administrative offices will be eliminated; that the property on which the Waterworks Building is located fulfills the location demand for emergencies; that the property use will be compatible as WWSB-TV Channel 40 and Salvation Army are considering relocating to Tenth Street; that the Fourth Street area is becoming more of a business district while the Tenth Street area is becoming more of a service district; that a significant historical property will be restored; that the Fourth Street property will be returned to the tax rolls as a taxable property; that no rezoning is required to restore the Waterworks Building for another government use; that a City structure on City property will be serving City residents through the consolidated Sarasota County Fire Department. Division Chief Frazier continued that the County Administrator has approved the concept to proceed with the study and historic preservation grant application; that the City Manager and the Commission approved proceeding with the grant application for the feasibility study; that the concept of a feasibility study grant application was approved in August 1998; that approval to move forward with and develop a contract for the feasibility study is requested; that the opening of the new Fire Station is projected for 2002 if the plan is approved; that conceptual approval to use the proceeds of the sale of the Fire Station 1 property for the reconstruction of the Waterworks Building is also requested. Commissioner Mason stated that the County's contribution is not balanced with the City's contribution; that the proposal is personally supported; however, clarification of the imbalance between the City and County contributions is requested; that City residents are also County residents; that the City's and County's contributions should be more equal. Mayor Cardamone agreed and stated that the City will be providing City-owned land for a new fire station; that the City is being requested to sell land and give the proceeds of the sale for a fire station; that City residents are paying fire fees; that the City is participating heavily by contributing the Waterworks Building and the proceeds of the sale of the Fire Station 1 property. Executive Director Albritton stated that County funds from the Local Options Sales Tax (L.O.S.T.) extension, also called the penny sales tax, will be expended on two major City projects; that one project is replacing the ladder tower fire truck serving Downtown at a cost of approximately $750,000. Mayor Cardamone asked if the ladder cower fire truck serves only Downtown? Executive Director Albritton stated yes; that L.O.S.T. funds are also designated to renovate, reconstruct or relocate the Fire Station on Old Bradenton Road in the years 2004, 2005, and 2006; that funds were not allocated for Fire Station 1 as the County presently occupies the property; that the Commission's concerns regarding the County's receiving the Waterworks Building at no cost and also applying sales proceeds from Fire Station 1 are understood; however, the County is restoring a piece of history for the City. Mayor Cardamone stated that contributing the Waterworks Building for renovation is no problem; that the concept is unique and a good use for the property; that selling the Fire Station 1 property causes concern. Division Chief Frazier stated that the restored Waterworks Building would be a City-owned fire station; that approximately $500,000 could be received from the State to restore the Waterworks Building. Mayor Cardamone stated that the City could apply for the same historic preservation grant. Commissioner Quillin stated that Fire Station 1 is in the Tax Increment Financing (TIF) District; that the property could be part of a large housing development; that other funding sources may be available. City Manager Sollenberger stated that the amount of the net proceeds of the sale of the Fourth Street property is unknown at this time; that currently the possible future use of the property is probably restricted to an automotive service operation, which is probably not desirable; that site clearance and redevelopment of the property should be encouraged; that housing may be a desirable reuse of the property; that the possible funds available after any required soil cleanup is not known; that due BOOK 46 Page 19018 01/03/00 6:00 P.M. BOOK 46 Page 19019 01/03/00 6:00 P.M. diligence will be necessary to determine any required soil cleanup as the property has been used for approximately 50 years as an automotive-Eype operation servicing fire trucks; that the site has a considerable amount of concrete and other materials which would require removal; that proceeds of the eventual disposition of the Fourth Street property could be considered in remodeling the Waterworks Building; however, agreeing to sell the property and applying the appraised value to renovation of the Waterworks Building may be too simplistic; that further study of the possible ramifications is suggested. Commissioner Hogle stated that a new fire station on Tenth Street is supported; that the feasibility study is supported; that Administrative guidance is required on the disposition of the Fourth Street property; that moving the project forward is supported. On motion of Vice Mayor Pillot and second of Commissioner Mason, it was moved to express continued support to convert the Waterworks Building as part of the replacement for Fire Station 1. Vice Mayor Pillot stated that the motion does not address any future funding requirements; that additionally, the intent of the motion is not to foreclose the possibility of committing future funding but rather for the Administration to return to the Commission at an appropriate time with recommendations. Mayor Cardamone stated that three Commissioners expressed very strong opinions as to the use of the proceeds of the sale of the Fourth Street property for another fire station. Commissioner Quillin stated that the door on committing funding in the future should not be closed; that the Commission could be a partner in locating additional funding; however, committing the proceeds of the sale of the Fourth Street property causes discomfort. Executive Director Albritton stated that approving the motion will provide the SFD a comfort level to proceed with the feasibility study. Mayor Cardamone called for a vote on the motion to express continued support to convert the Waterworks Building as part of the replacement for Fire Station 1. Motion carried unanimously (5 to 0): Hogle, yes; Mason, yes; Pillot, yes; Quillin, yesi Cardamone, yes. Mayor Cardamone stated that the SFD's presence at the New Year's Eve 2000 Millennium celebration was excellent and appreciated. Executive Director * Albritton stated that the SFD staff had a wonderful experience working with the Police Department; that joint commands were established. Mayor Cardamone stated that the employees working at the celebration had as much fun as the patrons. Executive Director Albritton stated that the celebration was not only a City Eunction but a function for all area residents and visitors. Mayor Cardamone stated that SFD is the City's Fire Department; that SFD's presence was appreciated. Vice Mayor Pillot asked if SFD treated more than one person? Executive Director Albritton stated no; that the crowd was very good; that the SFD Staff enjoyed the celebration. Mayor Cardamone stated that as a long-time Sarasotan, Executive Director Albritton should be proud. Executive Director Albritton agreed and stated that the fireworks for future celebrations should be at Sarasota Bay. 11. UNFINISHED BUSINESS: ADOPTION RE: SECOND READING OF PROPOSED ORDINANCE NO. 98-4060, AMENDING SARASOTA CITY CODE SECTION 33-248, CHAPTER 33, ARTICLE VII, SCHEDULES, sO AS TO REDUCE THE SPEED LIMIT ON OSPREY AVENUE BETWEEN HYDE PARK STREET AND ARLINGTON STREET TO 15 MILES PER HOUR; SETTING FORTH FINDINGS RESULTING FROM THE TRAFFIC INVESTIGATION BY THE CITY ENGINEERING DEPARTMENT; ETC. (TITLE ONLY) = ADOPTED (AGENDA ITEM VI-2) #1 (2897) through #2 (0661) City Manager Sollenberger stated that second reading of proposed Ordinance No.. 98-4060 was removed from the Agenda of the December 20, 1999, Regular Commission meeting as the language in the proposed Ordinance contained incorrect boundaries which have subsequently been corrected. Mayor Cardamone stated that Staff is reminded the Commission has been considering the subject of traffic congestion on Osprey Avenue between Hyde Park and Arlington Streets for years; that none of Staff's presented recommendations is satisfactory. Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and stated that at the May 18, 1999, Regular Commission meeting, Staff presented proposed Ordinance No. 98-4060 to limit the speed on Osprey Avenue between Hyde Park and Arlington Streets to 15 miles per hour (mph) i that after the BOOK 46 Page 19020 01/03/00 6:00 P.M. BOOK 46 Page 19021 01/03/00 6:00 P.M. public hearing, proposed Ordinance No. 98-4060 was passed on first reading contingent upon Staff's presenting a report of alternative means of slowing traffic to the Commission prior to second reading; that at the August 3, 1998, Regular Commission meeting, Staff provided a report with five alternatives to slow traffic; however, no action was taken; that the requirement for pedestrian safety has significantly increased due to construction of new and remodeling of old buildings in the area; that the 15-mph speed limit between Hyde Park and Arlington Streets is the appropriate approach. Mr. Daughters distributed a diagram entitled "Proposed 15 mph Sign Locations" and stated that four signs indicating "Speed Limit 15 mph" will be installed on Osprey Avenue: one at Hyde Park Street, one at Arlington Street, and the other two in between; that the speed limit on Hillview Street is presently 15 mph from US 41 to Osprey Avenue; that posting ' Speed Zone Ahead" signs is optional; that "Speed Zone Ahead" signs could be placed one block ahead of the speed limit sign at Datura and Hawthorne Streets; that the current speed limit on Osprey Avenue is 30 mph; that traveling the distance between the Hyde Park and Arlington Streets signs currently takes 17 seconds assuming no pedestrian crossings, no cars stopped, and a green traffic light; that changing the speed limit to 15 mph will increase the traveling time between the Hyde Park and Arlington Streets signs to 34 seconds, which is a small amount of time; that the owners of Morton's Market and Fred's Restaurant on Osprey Avenue and the Southside Village Association support the 15-mph speed limit. Vice Mayor Pillot asked if placing the "Speed Zone Ahead" signs more than a block away from the speed zone signs would be helpful by providing drivers more time to react to the change in the speed limit? Mr. Daughters stated no; that placing the signs further in advance causes confusion as to the beginning of the reduced speed limit; that placing the signs closer than one block does not allow adequate reaction time; that the one-block distance is appropriate. Vice Mayor Pillot stated that signs marked "Pedestrian Area" have been placed in numerous locations; that the Osprey Avenue area is congested; and asked if the phrase "Congested Area" could be placed on the speed limit signs? Mr. Daughters stated that signs were previously placed on Main Street indicating "15 mph - Congested Area"; that photographs were taken of the signs and published to demonstrate Downtown is a terribly congested area; however, placing the phrase on the signs could be tested for approximately one year to allow drivers to become accustomed to the reduced speed limit if desired. Vice Mayor Pillot asked if moving the northern 15 mph speed zone to Waldemere Street due to traffic to and from Sarasota Memorial Hospital (SMH) has any value? Mr. Daughters stated that consideration has been given to moving the reduced speed zone to Waldemere Street; that SMH anticipates pursuing a partial vacation of Arlington Street, eliminating the need to extend the reduced speed zone; however, SMH has requested an additional pedestrian crosswalk at Hawthorne Street; that the request has been denied due to the physical constraints of construction; that extending the reduced speed zone to Hawthorne Street would be appropriate if a pedestrian crossing is installed at Hawthorne Street. Vice Mayor Pillot asked if a crosswalk could be installed at Hawthorne Street? Mr. Daughters stated yes; that SMH may be willing to fund changing the intersection to allow for pedestrian usage. Commissioner Hogle stated that slowing the traffic down is supported; that new signs at Tenth Street and Orange Avenue are very tall; and asked the color of the signs which will be installed on Osprey Avenue? Mr. Daughters stated that the signs will be black on white which is standard for regulatory speed limit signs; that the color of the signs on Tenth Street and Orange Avenue is chartreuse, which is used to indicate school zones or park areas with many children present; that the use of chartreuse signs has been limited to facilities with children; that using chartreuse signs in more areas of the City may cause a loss of emphasis of a reduced speed zone in a park or school area; that the height of signs is regulated; that signs must be high enough to be seen over a tall vehicle and to prevent a tall person from walking into the sign. Commissioner Quillin stated that proposed Ordinance No. 98-4060 was initiated over one and one-half years ago, which causes concerni that modifications have been made to the proposed Ordinance since first reading; and asked the reason proposed Ordinance No. 98-4060 was not re-advertised for public input? City Attorney Taylor stated that the only change in proposed Ordinance No. 98-4060 is due to a conflict in the language which does not affect the legality of the first advertisement; that neither the Florida Statutes nor the Sarasota City Charter provides a specific length of time between first and second reading; that personal discretion was exercised in advising the proposed Ordinance may be presented for second reading; that the Commission is not legally precluded from re-advertising if desired. BOOK 46 Page 19022 01/03/00 6:00 P.M. BOOK 46 Page 19023 01/03/00 6:00 P.M. Commissioner Quillin stated that some Applications have been required to be re-advertised. City Attorney Taylor stated that re-advertising is required when substantive changes are made. Commissioner Quillin stated that limiting the speed on public streets is substantive; that the City has many pedestrian areas; that Osprey Avenue is a collector street; that trucks are not allowed on Osprey Avenue; that standardization of traffic control similar to St. Armands Circle is suggested; that the driving public is notified by a sign indicating a pedestrian area is being approached prior to reaching St. Armands Circle; that the speed limit on St. Armands Circle which receives much more traffic and pedestrian use than the area on Osprey Avenue is 25 mph; that the traffic system on St. Armands Circle works well; that the crosswalks on St. Armands Circle are marked well enough sO pedestrians know the pedestrian crossing locations; that not stopping for pedestrians on St. Armands Circle is a violation with a $76 fine; that consistency in the City is required; that overusing chartreuse signs could result in a lack of respect for the signs; however, the area on Osprey Avenue is a pedestrian area; therefore, using chartreuse signs is appropriate; that crosswalks on Osprey Avenue should be well marked; that bottle- necking a collector street without public knowledge of the congested pedestrian area is a concern; that traffic calming and signage should be consistent throughout the City; that the measures taken on Hillview Street and Osprey Avenue, for example, have slowed traffic; that a uniform pedestrian zone program is required; that the Osprey Avenue area would qualify as a pedestrian zone; that the speed limit on St. Armands Circle is 25 mph; that the Downtown speed limit is 15 mph; and asked the speed limit on Dr. Martin Luther King, Jr. Way? Commissioner Mason stated that the speed limit is 25 mph. Commissioner Quillin stated that standardization is required to make drivers aware of pedestrian zones. Mayor Cardamone stated that the traffic in the Osprey Avenue area is bad; that late night traffic is a problem; that black and white 15-mph speed zone signs will not solve the traffic problem; that too many cars, big vans, angle parking, trees, and foliage exist; that installing flashing lights is preferred; that the flashing lights can be shielded to avoid a nuisance to residential neighbors; that rumble strips could be a solution; that the chance of bad accidents occurring has increased tremendously in the past two months; that the black and white signs are difficult to see at night. Commissioner Mason stated that the length of time between first and second reading of the proposed Ordinance with no additional public input is a concern; that being certain the Commission is in agreement as to pursuing adoption of the proposed Ordinance is desired. Mayor Cardamone stated that the traffic situation has changed drastically since the first public hearing. Commissioner Hogle stated that moving forward in the interest of public safety is suggested; that Staff should continue to research and recommend solutions; that the Commission will be remiss in not moving forward to adopt the proposed Ordinance immediately. Commissioner Quillin stated that the Osprey Avenue area was visited; that pedestrians were observed crossing the street; that valet parking is contributing to the traffic problem; that the heaviest congestion is in only one block of Osprey Avenue; that the driving public must be made aware of pedestrian zones; that raised crosswalks are appropriate; that the surrounding property owners and the Southside Village Association could cooperate with the City in funding a crosswalk. Mayor Cardamone stated that the City previously committed to installing a crosswalk. Mr. Daughters stated that the commitment still exists. Commissioner Quillin stated that the 15-mph speed limit signs will not produce results; that flashing lights during specific times are required. Vice Mayor Pillot stated that a poll of businesses in the area indicates a reduction of speed is favored; that residents will benefit from lowering the speed limit. On motion of Vice Mayor Pillot and second of Commissioner Hogle, it was moved to adopt proposed Ordinance No. 98-4060 on second reading. City Auditor and Clerk Robinson read proposed Ordinance No. 98-4060 by title only. Vice Mayor Pillot stated that the Administration and Staff should monitor and report to the Commission the success of the speed reduction project. Commissioner Quillin stated that adopting an ordinance approximately two years old with no further public input since first reading causes discomfort; that significant changes have occurred; that the Commission's agreement to request Staff to return with a unified program for use throughout the City is requested; that the streets are public; that City taxpayers have BOOK 46 Page 19024 01/03/00 6:00 P.M. BOOK 46 Page 19025 01/03/00 6:00 P.M. a right to speak; that implementing a unified program of pedestrian zones for the City in congested areas is preferred. Mayor Cardamone asked if adopting the proposed Ordinance addresses the crosswalks indicated on the distributed diagram? Mr. Daughters stated no; that all the crosswalks on the diagram currently exist in some form; that plans to enhance an existing crosswalk between Morton's Market and Fred's Restaurant will be presented to the City by the owners of Morton's Market, which committed funds to improve the intersection on Hillview Street and Osprey Avenue; that the intersection on Hillview Street and Osprey Avenue is a key intersection as previously presented to the Commission as part of the Pedestrianized Intersection Program; that no City funding is specifically designated for the Hillview Street and Osprey Avenue intersection; that the funding committed by the owner of Morton's Market is not enough to begin the improvement. Mayor Cardamone stated that parallel lines marking crosswalks do not attract the attention of drivers; and asked the plans regarding crosswalks? Mr. Daughters stated that no plans currently exist; that the crosswalks currently have parallel striping; that an emphasized crosswalk with zebra striping which attracts drivers' attention and is inexpensive to install is recommended. Mayor Cardamone stated that the proposed Ordinance does not specify the type of reduced speed signs which will be used. Mr. Daughters stated that is correct; that Staff will install four signs indicating a 15-mph speed limit and two signs with the wording "Reduced Speed Ahead." Mayor Cardamone stated that a driver on Hyde Park Street turning onto Osprey Avenue will not see the reduced speed signs. Mr. Daughters stated that is correct; that additionally, eastbound drivers on Arlington Street will not see the reduced speed signs; that the northeast corner of Arlington Street and Osprey Avenue is not a good location for a sign. Mayor Cardamone stated that considerable traific exists on Hyde Park Street from US 41 to Osprey Avenue; that having a program for highly congested areas is supported; that the public should be educated regarding heavily-trafficked pedestrian zones; that a report in six months is requested. Commissioner Quillin asked if a Citywide unified pedestrian zone program can be implemented? Mr. Daughters stated that the Pedestrianized Intersection Program includes identifying and designating congested pedestrian zones. Mayor Cardamone called for a vote on the motion to adopt proposed Ordinance No. 98-4060 on second reading and requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried (3 to 2): Hogle, yes; Mason, noi Pillot, yes, Quillin, no; Cardamone, yes. 12. COMMISSION BOARD AND COMMITTEE REPORTS (AGENDA ITEM IX) #2 (0670) There were no Commission Board or Committee reports. 13. REMARKS OF COMMISSIONERS, ANNOUNCEMENIS AND ITEMS FOR NEXT AGENDA - ADMINISTRATION TO PROVIDE A REPORT CONCERNING VALET PARKING (AGENDA ITEM X) #2 (0670) through (1141) COMMISSIONER QUILLIN: A. stated that valet parking in the City is a concern; that Margarita Maggie's, formerly Bumpers nightclub, on Ringling Boulevard has a agreement with Michael Saunders & Company to use the parking lot on Ringling Boulevard for valet parking; that the valet parking pick-up area in front of Margarita Maggie's is not clearly marked resulting in a potential for vehicular accidents; that the valets who cross Ringling Boulevard are not wearing reflective clothing causing another safety concern; that basic safety criteria should be established for valet parking; that similar concerns were personally observed at valet parking areas on St. Armands Circle and Osprey Avenue; that additionally, valets on St. Armands Circle were seen moving the traffic cones designating valet parking spaces, which is not allowed; that the City should have the ability to fine or take away the ability to provide valet parking if the guidelines are not being followed. Mayor Cardamone stated that the valets' crossing of Ringling Boulevard raises a safety issue; that requiring a reflective vest is a good safety measure; that hearing the Commission's agreement, the Administration is requested to provide a report concerning valet parking including the permitting process, identification of permit holders, and the basic requirements. B. stated that the assistance of the County Sheriff's Department at the New Year's Eve 2000 Millennium celebration is recognized and appreciated. BOOK 46 Page 19026 01/03/00 6:00 P.M. BOOK 46 Page 19027 01/03/00 6:00 P.M. City Manager Sollenberger stated that several Sheriff's Deputies in cruisers assisted. Mayor Cardamone stated that the Commission's thanks should be conveyed to the Sheriff's Department. C. stated that the New Year's Eve 2000 Millennium celebration was viewed on television; that SNN television station had technical difficulties with the television broadcast; that WWSB-TV Channel 40 simulcast the activities in New York City at Times Square, in Sarasota, and in Bradenton; that the New Year's Eve 2000 Millennium celebrations worldwide received excellent television coverage and represent a wonderful benchmark for entering a new millennium and the first time the world has come together in a celebration which has nothing to do with war or disaster; that the world is applauded for coming together; that from reviewed reports, all the worldwide celebrations were peaceful. COMMISSIONER HOGLE: : A. stated that the new landscaping on North Tamiami Trail from Myrtle Street to the Sarasota County line is not yet completely installed but is a considerable improvement; that the Public Works Department should be applauded for the effort. B. stated that a new business on the south side of Southgate Plaza was leaving out garbage cans; that James Pickney, Supervisor of Solid Waste Operations, corresponded with the business and resolved the problem; that appreciation is extended for the effort. C. stated that in October 1999, the Commission approved the purchase of a new computer for his use; that the assistance of Brian Keane, Microcomputer Coordinator III, Patrick Arnold, Microcomputer Coordinator II, and Daniel Dillon, Systems Integration Analyst II, in installation and setup of the computer is appreciated. VICE MAYOR PILLOT: A. stated that the year 2000 with all the associated ramifications is being enjoyed; that a year zero never existed; that the First Century began in the year 1; that each subsequent century has begun at 1; that the last year of the Twentieth Century is currently being experienced; that the new millennium will not begin until January 1, 2001; that the Mayor's contribution to the New Year's Eve 2000 celebration which all enjoyed is appreciated; that a commitment should be made to continue the contribution for years to come, particularly for the actual beginning of the new millennium. Mayor Cardamone stated that the Year 2000 Millennium Celebration Committee realized the philosophical disagreement as to the commencement of the new millennium; that a New Year's Eve celebration has been planned for the year 2000 and the year 2001; that the New Year's Eve 2000 Millennium celebration was the first of a series of events planned throughout the County for the year 2000, culminating on January 1, 2001, with the passing of millennium flame beginning at the north and south County lines and the keys to meet mid County at Spanish Point for the lighting of an eternal flame signifying the unification of Sarasota County residents; that the millennium flame will hopefully pass through thousands of hands; that other major events sponsored by local organizations and sanctioned by the Year 2000 Millennium Celebration Committee focusing on families and children are planned for a day-long celebration on April 1, 2000; that the ability or desire to surpass the New Year's Eve 2000 Millennium celebration next year is not known; that holding a First Night International (First Night) in the future is being considered; that First Night is a non-alcohol street event, is slightly different than the City's New Year's Eve 2000 Millennium celebration, and has been successful in other Florida communities including St. Petersburg and Delray Beach; that a First Night conference is scheduled in the near future; that personal attendance is being contemplated. COMMISSIONER MASON: A. stated that the Laurel Park neighborhood has gorgeous new signs in the median on South Osprey Avenue. B. referred to the November 1999 Maddux Report concerning Sarasota County and stated that the Report has been studied and is recommended for review. C. stated that a report is being prepared concerning the recently attended National League of Cities conference and will be placed on the Commission's clipboard for information. D. stated that complaints have been received concerning the retention pond on the Booker High School property; that the Engineering Department responded very promptly by assuring the appropriate agencies were notified; that the efforts are appreciated. E. stated that the Police Department's efforts in attacking the problem of illegal drug use in North Sarasota are appreciated; that the police have done a wonderful job and should continue the effort. BOOK 46 Page 19028 01/03/00 6:00 P.M. BOOK 46 Page 19029 01/03/00 6:00 P.M. F. stated that numerous complaints have been received from the business people on US 301 concerning the smell from the mulch being delivered and spread at the Urbaculture site east of US 301 on Dr. Martin Luther King, Jr., Way; that Code Enforcement and Pollution Control have inspected the site and advised no major health hazard exists; that the mulch releases a gas which dissipates in 24 to 48 hours; that the last load was delivered on December 30, 1999. 14. OTHER MATERS/APMIISTAIVE OFFICERS (AGENDA ITEM XI) #2 (1141) through (1280) CITY MANAGER SOLLENBERGER: : A. stated that possible upgrades to Fredd Atkins Park are being considered and have been reviewed with Commissioner Mason and area residents; that the Department of Neighborhood Development will discuss alternatives with the community and report to the Commission; that the Weed and Seed Program of Drug Free Communities has $35,000 in potential funding available; that $1 million was identified in the Local Option Sales Tax (L.O.S.T.) extension, also called the penny sales tax, for use in the Newtown neighborhood. Commissioner Mason stated that the effort regarding Fredd Atkins Park is supported; that considerable excitement about the possibility of upgrades has been generated in the Newtown community. B. stated that the City experienced no major problems with the conversion to the year 2000 (Y2K) i that an example of the results of the City's proactive efforts will be presented. V. Peter Schneider, Deputy City Manager, came before the Commission and stated that the Bobby Jones Golf Course (BJGC) has had an automated tee-time system for five to six years; that in the summer of 1999, the City requested letters of Y2K compliance from all vendors; that the vendor of the automated tee-time system did not provide a letter of Y2K compliance; therefore, the tee- time system was replaced; that a representative of a municipal golf course on Florida's east coast which had the same tee-time system formerly used by BJGC indicated the system failed on January 1, 2000; that replacing the tee-time system was a positive endeavor and avoided a failure of the tee-time system. CITY AUDITOR AND CLERK ROBINSON: : A. stated that a joint informal meeting with the Planning Board/Local Planning Agency (PBLP) is scheduled for 7:30 a.m., January 6, 2000, in Room 303A, City Hall. Mayor Cardamone stated that an interesting topic is scheduled for presentation by a PBLP member. B. stated that a schedule of upcoming workshops has been developed and will be distributed shortly. 15. ADJOURN (AGENDA ITEM XII) #2 (1280) There being no further business, Mayor Cardamone adjourned the Regular meeting of January 3, 2000, at 8:40 p.m. Atascla MOLLIE C. CARDAMONE, MAYOR : ATTEST 13 & E Relens * B ILLY, E7 ROBINSON, CITY AUDITOR AND CLERK a L 6 * BOOK 46 Page 19030 01/03/00 6:00 P.M.