MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF FEBRUARY 2, 1998, AT 6:00 P.M. PRESENT: : Mayor Gene Pillot, Vice Mayor Jerome Dupree, Commissioners Mollie Cardamone, David Merrill, and Nora Patterson, City Manager David Sollenberger, City Auditor and Clerk Billy Robinson, and City Attorney Richard Taylor ABSENT : None PRESIDING: Mayor Gene Pillot The meeting was called to order in accordance with Article III, Section 9(a) of the Charter of the City of Sarasota at 6:10 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: EMPLOYEE OF THE MONTH FOR JANUARY 1998, LAWRENCE NIX, UTILITY MECHANIC, PUBLIC WORKS/UTILITIES DIVISION #1 (0002) through (0145) City Manager Sollenberger requested that William Hallisey, Director of Public Works, and Lawrence Nix, Utility Mechanic, Public Works/Utilities Division, come before the Commission. Mr. Hallisey stated that Lawrence Nix has worked in constructing and repairing the City's wastewater collection system for over 27 years; that although many people take services such as sanitary sewers for granted, the services can be depended upon due to efforts of people like Mr. Nix who perform their work with minimum inconvenience to the public; that employees working in sewer construction must understand soil conditions, traffic concerns and other factors; that Mr. Nix serves on 24-hour call one week per month, solving problems during all hours; that Mr. Nix serves the City with excellence and pride through his contributions to the proper maintenance of the Wastewater Collection System. Mayor Pillot stated that the citizenry will not be properly served by decisions made by the Commission or specifications designed by the Administration unless the utilities are installed properly by Mr. Nix, whose work is the most critically important; that Mr. Nix's peers who have chosen him for the honor have set an extremely high standard with the year's first Employee of the Month; that Mr. Nix will hopefully remain an employee for a long time to ensure the community is well served by his experience and skill. BOOK 43 Page 16160 02/02/98 6:00 P.M. BOOK 43 Page 16161 02/02/98 6:00 P.M. Mayor Pillot presented Mr. Nix with a City-logo watch, a plaque, and a certificate as the January 1998 Employee of the Month in appreciation of his unique performance with the City of Sarasota; and congratulated him for his outstanding efforts. The City Commission recessed at 6:15 p.m. into the special session of the Community Redevelopment Agency and reconvened as the City Commission at 6:18 p.m. 2. CHANGES TO THE ORDERS OF THE DAY - APPROVED #1 (0157) through (0191) City Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Remove under Board Actions: Report Re: Planning Board/ Local Planning Agency's special workshop meeting of January 13, 1998 B. Remove under Board Actions: : Report Re: Parks, Recreation and Environmental Protection Board's regular meeting of January 8, 1998 On motion of Commissioner Cardamone and second of Vice Mayor Dupree, it was moved to approve the Changes to the Orders of the Day. Motion carried unanimously (5 to 0): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. 3. APPROVAL OF MINUTES RE: MINUTES OF THE SPECIAL SARASOTA CITY COMMISSION MEETING OF DECEMBER 17, 1997 AND REGULAR MEETING OF JANUARY 20, 1998 - APPROVED (AGENDA ITEM I) #1 (0192) through (0197) Mayor Pillot asked if the Commission had any changes to the minutes. Mayor Pillot stated that hearing no changes, the minutes of the special City Commission meeting of December 17, 1997, and regular meeting of January 20, 1998, are approved by unanimous consent. 4. BOARD ACTIONS: REPORT RE: HISTORIC PRESERVATION BOARD'S REGULAR MEETING OF JANUARY 13, 1998 - SET PETITION 98-HD-01 FOR PUBLIC HEARING; ACCEPTED BOARD REPORT (AGENDA ITEM II-2) #1 (0201) through (0275) Daniel Delahaye, Chairman of the Historic Preservation Board, came before the Commission and presented the following items from the January 13, 1998, regular meeting of the Historic Preservation Board: A. Petition 98-HD-01 = 1736 Hawthorne Street Mr. Delahaye stated that this is a request to approve the historic designation for the Sallie C. and Carlton O. Teate, Jr., House at 1736 Hawthorne Street; that the application has been reviewed by the Sarasota County Department of Historical Resources and recommended for the designation based on the association of the property with the life of a person who has played a significant role in local, state, or national history and embodiment of distinctive visible characteristics of an architectural style or period, or method of construction; that the house is associated with the life of Sallie C. Teate, a teacher at Sarasota School and one of the co-founders of McClellan Park School. Mr. Delahaye continued that the Commission is requested to set a public hearing on the historic designation of Petition 98-HD-01, as unanimously approved by the Historic Preservation Board. On motion of Vice Mayor Dupree and second of Commissioner Cardamone, it was moved to set Historic Designation Petition 98-HD-01 for public hearing. Motion carried unanimously (5 to 0): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. On motion of Commissioner Cardamone and second of Vice Mayor Dupree, it was moved to accept the report of the January 13, 1998, regular meeting of the Historic Preservation Board. Motion carried unanimously (5 to 0): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. 5. BOARD ACTIONS: REPORT RE: DOWNTOWN AREA PARKING COMMITTEE'S MEETING OF DECEMBER 15, 1997 - DIRECTED THE ADMINISTRATION TO: 1) DEVELOP ALTERNATIVE 3 FOR THE COCOANUT AVENUE PARKING/STREETBCAPE PROJECT, 2) NEGOTIATE WITH THE OWNER FOR THE PURCHASE OF A 1.49-PLUS - ACRE PARCEL OF LAND ON PALM AVENUE BETWEEN COCOANUT AVENUE AND MAIN STREET, AND 3) DEVELOP A FINANCIAL PLAN FOR IMPROVEMENTS INVOLVING PRIVATE INVESTMENT; REQUESTED THE ADMINISTRATION TO: 1) PURSUE AVAILABLE PRIVATE- SECTOR PARKING FOR PUBLIC USE WHEN AVAILABLE, 2) AVOID PRIVATE- SECTOR FINANCING TO CONSTRUCT A PARKING FACILITY IF SUCH FINANCING EXCLUDES OR UNREASONABLY LIMITS PUBLIC USE OF THE FACILITY, 3) TAKE THE PROPERTY THROUGH A SLOW TAKING BY EMINENT DOMAIN, 4) FINANCE THE PURCHASE AS A LOAN FROM THE GENERAL FUND OR LOCAL OPTION SALES TAX (L.O.S.T) MONIES TO THE CRA AS FUNDING FOR A REDEVELOPMENT PROJECT, AND 5) RETURN REPORT REGARDING BOOK 43 Page 16162 02/02/98 6:00 P.M. BOOK 43 Page 16163 02/02/98 6:00 P.M. $20,000 COST OF STRIPING TEMPORARY PARKING SPACES IN ALTERNATIVE 3 (AGENDA ITEM II-4) #1 (0280) through (1805) Asim Mohammed, Assistant City Engineer, and Paul Thorpe, Chairman of the Downtown Area Parking Committee, came before the Commission. Mr. Thorpe presented the following items from the Committee's December 15, 1997, meeting: A. Cocoanut Avenue Streetscape project Mr. Thorpe stated that over the past two years, the Downtown Area Parking Committee, with the assistance of the public and private sectors, has developed several alternative proposals to solve parking problems in Downtown; that minor solutions such as the creation of angle parking on First and Second Streets have been achieved. Mr. Thorpe continued that the Committee has recently discussed development of a parking/streetscape project for Cocoanut Avenue modeled on the Southside Village Streetscape project on Hillview Street and Osprey Avenue; that five alternative proposals were reviewed by residents and business owners during a public meeting held on December 15, 1997, at the Florida Studio Theater; that Alternative 5, providing 50 to 52 angled parking spaces along a widened, landscaped median on Cocoanut Avenue at a cost of $450,000, was approved unanimously by the Committee and by most attendees of the meeting. Mr. Thorpe further stated that at a meeting prior to the December 15, 1997, meeting, the Downtown Area Parking Committee held a meeting with Dr. Mark Kauffman, Charles Githler, and other large property owners in the Palm Avenue area at which the possibility of developing a parking garage on Palm Avenue was addressed; that the recommendation was made that the City purchase a 1.49 plus-acre parcel located on the east side of North Palm Avenue between Cocoanut Avenue and Main Street, owned by Montgomery Roberts Associates; that a sub-committee, comprised of Dr. Kauffman, Mr. Githler, and Martin Moss, Vice President of the Sarasota Opera Association, Inc., was appointed to return a report including public input; that the sub-committee commissioned an appraisal on the property which was valued at $1,036,000. Mr. Thorpe stated further that 500 vehicles could be provided in a mixed-use parking facility including ground-floor retail use and residential apartments on the second floor; that the proposal has been discussed with the Administration; that all members of the Downtown Area Parking Committee have been notified regarding the appraisal report and the recommendation to the Commission that the parcel be purchased; that although the Cocoanut Avenue Streetscape project received unanimous support, the Committee recognized the opportunity to purchase the Palm Avenue property is critical and may not be available in the future; that the Committee supports purchase of the property by the City to solve major parking problems in the Downtown core; that the proposal to develop the $450, 000 Cocoanut Avenue Streetscape project should remain active for future consideration if the Palm Avenue property is purchased or proceed as planned if negotiations are unsuccessful. Mr. Mohammed stated that Alternative 3, one of the five alternative proposals developed by the Downtown Area Parking Committee and Staff, will be developed instead of Alternative 5, the Cocoanut Avenue Streetscaping project and will provide parking relief on a temporary basis; that Alternative 3 can be completed within one week if approved; that 20 temporary parallel parking spaces will be striped along the curb line on Cocoanut Avenue at a cost of approximately $20,000. Mr. Thorpe stated that the new Downtown library will open on July 25, 1998; that sufficient parking currently exists for people willing to walk; however, the City parking lot at Lemon Avenue between First and Second Streets is empty 50 percent of the time due to the unwillingness of the public to walk any significant distance; that action is required to solve major parking problems facing the City. Mr. Mohammed stated that Bruce Franklin, Vice Chairman, and Nathalie McCulloch, Dr. Kauffman, and Charles Githler, members of the Downtown Area Parking Committee, representatives of Bay Plaza condominium, and Richard Lobo of Sarasota News and Books, are present in the audience to support purchase of the 1.49-plus-acre Palm Avenue property; that Committee members are committed to assisting the City with private sector financial contributions to make the parking facility a reality. Commissioner Cardamone requested clarification of the source of the $450,000 required to fund the Cocoanut Avenue Streetscape project. Mr. Thorpe stated that the Downtown Area Parking Committee voted unanimously to support the Cocoanut Avenue Streetscape project if funds are available; however, using those funds to purchase the Palm Avenue property owned by Montgomery Roberts Associates is viewed by the Committee as the highest priority. Commissioner Cardamone stated that $450,000 in General Fund monies to develop 52 parking spaces in conjunction with the Cocoanut Avenue Streetscape project is extremely expensive; that the cost per parking space would be significantly reduced if the BOOK 43 Page 16164 02/02/98 6:00 P.M. BOOK 43 Page 16165 02/02/98 6:00 P.M. Palm Avenue property is purchased for development of a mixed-use parking facility with retail and residential components along the frontage of the parcel; that she supports using City funds to develop a mixed-use parking facility on Palm Avenue rather than development of the proposed Cocoanut Avenue Streetscape project. Commissioner Cardamone continued that Mr. Mohammed has indicated in the report for the December 15, 1997, meeting of the Downtown Area Parking Committee that Alternative 3, the striping of 20 temporary parallel parking spaces on Cocoanut Avenue will take a few months to complete; and requested clarification of remarks made earlier indicating the work can be completed in one week. Mr. Mohammed stated that contractors, contacted since the December 15, 1997, meeting, have indicated the work can be completed in one week; that the Administration has directed the work begin immediately. City Manager Sollenberger stated that Alternative 3, if approved, can be completed in one week; that temporary paint will be used at first and replaced by more durable thermoplastic strips in the future; that 20 additional parking spaces on Cocoanut Avenue will be ready for use during the current tourist season. Vice Mayor Dupree stated that the Downtown Area Parking Committee recommends Alternative 5, the Cocoanut Avenue Streetscape project, at a cost of $450,000; that the Administration recommends Alternative 3 at a cost of $20,000; and requested clarification. Mr. Mohammed stated that Alternative 5 would provide 52 permanent parking spaces at a cost of $450,000 and includes substantial landscaping, lighting, and other streetscape elements not included in Alternative 3; that Alternative 3 would provide 20 temporary parking spaces at a cost of $20,000 and is recommended by the Administration and the Committee. Mr. Thorpe stated that the Committee would still like to see Alternative 5, the Cocoanut Avenue Streetscape project, come to fruition; however, at this time, all available funds should be allocated to purchase the Palm Avenue property to develop a mixed-use parking facility. City Manager Sollenberger stated that the Administration recommends approving Alternative 3 for the Cocoanut Avenue parking/streetscape project, authorizing the administration to negotiate with the owner for the purchase of a 1.49-plus-acre parcel of land on Palm Avenue, and authorizing the Administration to develop a financial plan for improvements involving private investment. On motion of Commissioner Patterson and second of Vice Mayor Dupree, it was moved to: 1) approve Alternative 3 for the Cocoanut Avenue parking/streetscape project, 2) authorize the Administration to negotiate with the owner for the purchase of a 1.49-plus-acre parcel of land on Palm Avenue between Cocoanut Avenue and Main Street, and 3) authorize the Administration to develop a financial plan for improvements involving private investment. Commissioner Patterson stated that she is extremely supportive of the proposal to purchase the Palm Avenue property between Cocoanut Avenue and Main Street; that the land will be lost forever if purchased by private interests; that virtually no opportunity exists to purchase a decent sized parcel of land in Downtown; that the property. should be purchased by the City whether or not a parking facility can be developed immediately. Commissioner Merrill asked why the proposal to purchase the 1.49-plus-acre Palm Avenue property is not included as one of the alternatives listed in the report of the December 15, 1997, meeting of the Downtown Area Parking Committee and if the purchase proposal has been studied? Mr. Thorpe stated that the Committee studied the proposal to purchase the Palm Avenue property to develop a mixed-use parking facility; that a sub-committee, comprised of Dr. Kauffman, Mr. Githler, and Mr. Moss, met with the Administration and commissioned an appraisal of the property; that the Committee began to investigate possible purchase of the Palm Avenue property after the report of the December 15, 1997, meeting was completed; that the Committee has also met with the owner. Commissioner Merrill asked the extent of the public input received by the Committee regarding the proposal to purchase the Palm Avenue property? Mr. Thorpe stated that 50,000 City residents need parking in Downtown; that representatives of Bay Plaza are present in the audience to show support of the proposal; that business owners on Palm Avenue support the proposal; that patrons of the Sarasota Opera Association, Inc., desperately need parking spaces as will patrons of the new Downtown library; that a statement claiming that 50,000 City residents support additional parking in Downtown is not naive. Commissioner Merrill asked how much public input has been provided to determine the appropriateness of purchasing the Palm Avenue property to provide the desired parking? Mr. Mohammed stated that the Committee organized a meeting attended by most major property owners in the Palm Avenue area. BOOK 43 Page 16166 02/02/98 6:00 P.M. BOOK 43 Page 16167 02/02/98 6:00 P.M. Mr. Thorpe stated that the Committee is trying to develop a private/public partnership modeled on the one by which the St. Armands Key parking project was developed; that property owners in the area surrounding the Palm Avenue property provided input regarding the suitability of the site and subsequently, the sub-committee was formed. Commissioner Merrill stated that the program to choose a site for development of a Downtown parking garage should be modeled on the one used to develop the St. Armands Key parking project; however, firm commitments for financial contributions from the private sector were in place before City funds were committed to developing a solution to parking problems on St. Armands Key; that no such commitments regarding the proposed Palm Avenue parking facility have been provided. Commissioner Merrill continued that the Palm Avenue property has been appraised at $1,036,000; that the purchase price will require a major portion of the General Fund which belongs to all City residents rather than specific neighborhoods; that the proposed funds are not being allocated from Tax Increment Financing (TIF) or Business Improvement District funds; that a parking garage is a site-specific project which does not help people in other parts of the City; that committing over $1 million in General Fund monies absent public input is a concern; and asked if public input supporting the expenditure of $1 million to purchase the subject property has been limited to the opinions of a select group of property owners in the Palm Avenue area? Mr. Thorpe stated that the Downtown Area Parking Committee invited to a meeting prior to the one open to the general public on December 15, 1997, those people who were believed willing to contribute private sector funds towards the $1 million investment by the City and to help support development of a mixed-use parking facility; that the attendees included Dr. Kauffman, Mr. Githler, and other large property owners in the Palm Avenue area; that the Committee initiated the process to catalyze development of the proposed project with the opportunity to get a return. Commissioner Merrill stated that an "opportunity to get a return" is a phrase of hope; that most business people must have a firm certainty regarding the viability of a project before any investment is made; that property owners in the Palm Avenue area have provided general promises; however, the value of those commercial properties will be improved by tens or hundreds of thousands of dollars if the parking facility is developed by the City; that the properties will have access to additional parking use with or without private sector contribution as soon as the 1.49-plus-acre is owned by the City. Commissioner Merrill continued that everything is for sale; that the current property owners may sell their properties at the increased valuation created by the additional parking amenity; that the new property owners may not provide an equal commitment to contribute to development of a parking facility available for use by the public; and asked if purchasing an option. on the land has been considered until a Business Improvement District can be created to provide incentive for broad participation in the development of the parking facility? Mr. Thorpe stated that the Downtown Area Parking Committee met last week with property owners in the Palm Avenue area interested in the proposed mixed-use parking facility; that a great deal must be accomplished to make the plan work; that development of retail use along the frontage with residential use on the second floor has been discussed. Commissioner Merrill stated that many developers purchase an option on a property; that a certain amount of money is paid at risk on the assumption that a demand can be created to justify development of the parcel; that the ability to negotiate is maintained by the developer; that although the commitments provided by the current property owners are believed to be sincere, the stock market could crash or a war could break out in Irag tomorrow; that economic conditions change. Commissioner Merrill continued that a prudent businessman would require commitments from the property owners placed in writing; that the proposed land cost of $1 million may be better spent by developing a parking facility on land currently owned by the City; and asked if any consideration was given by the Committee as to whether the funds would be more prudently spent on the land purchase or construction of a parking facility on existing City- owned land? Mr. Thorpe stated that the Committee made no considerations regarding the $1 million in City funds; that many areas were considered for parking use; that a parking facility as an accessory to a transit station on First Street is a consideration; that many alternatives have been investigated by the Committee which has presented only those proposals recommended by the Committee as a whole; that guidance has been provided by the Administration and properties all the way up Main Street to the Hollywood 20 Theater Complex have been investigated for appropriateness of parking use. Mr. Mohammed stated that during the past two years, the following two areas have been candidates for additional parking: 1) the existing Lemon Avenue parking lot, and 2) the vicinity of the Sarasota Opera House; that momentum has grown during the last few months due to requests presented by the private sector to create a private/public partnership to assist development of a parking facility in the Palm Avenue area. BOOK 43 Page 16168 02/02/98 6:00 P.M. BOOK 43 Page 16169 02/02/98 6:00 P.M. Commissioner Merrill asked if any written commitments from property owners are available? Mr. Thorpe stated no. Mr. Mohammed stated that meetings have been attended by property owners interested in committing private sector funds for a parking facility; that discussions between the City Manager and the property owners have also been held. Commissioner Merrill asked if the Administration has any written commitments from property owners to present to the Commission? City Manager Sollenberger stated that nothing in writing is available; that the Downtown Area Parking Committee was not requested to address financing for the proposed project but rather to investigate possible solutions to Downtown parking problems; that the request to examine the feasibility of the Cocoanut Avenue Streetscape project originated from the Administration; that a sub-committee of the Downtown Area Parking Committee was formed to investigate acquiring the Palm Avenue property as the 1.49-plus-acre site presents a remarkable opportunity to the City as the only undeveloped property in the area; that the appraised value of the property is far less than the asking price. City Manager Sollenberger continued that the Florida Studio Theater and business owners have expressed concerns regarding parking availability; that the use of the Sarasota Opera House for meetings, conferences, and luncheons has increased the demand for parking use. City Manager Sollenberger further stated that the Administration recommended the Central Avenue parking lot purchased by the City eight or nine years ago be contributed to the County for the new library; that the Lemon Avenue parking lot is used primarily for civic and Opera House events; that diagonal parking is being placed along Pineapple Avenue and First Street; that real parking needs exist in the Palm Avenue area; however, no documented report has been prepared. Commissioner Merrill asked if the Administration has received sufficient public input regarding the proposal to allocate $1,036,000 from the General Fund to purchase the Palm Avenue property? City Manager Sollenberger stated that public input has been limited to property owners in the Palm Avenue area; that the Commission had previously requested recommendations regarding a proposal to brick the paving around Five Points for which an estimate was developed along with costs for the Cocoanut Avenue Streetscape project; that funds have been reserved for Downtown projects. Commissioner Merrill asked if the Administration believes that sufficient public input has been taken to develop those projects at this time? Mayor Pillot stated that the question regarding public input has been asked and answered; and asked if Commissioner Merrill could bring the ongoing twenty-five minute discussion to a close? Commissioner Merrill stated that the Commission is voting without any public input to approve an expenditure of $1,036,000 or approximately 16 percent of the General Fund absent public input; that he is trying to slow the Commission down to ensure that the proposed Palm Avenue parking facility is perceived by the public as the best use of over $1 million in General Fund monies; that the purchase should not be approved without public input; and requested information regarding how development of the Business Improvement District is progressing. Mr. Thorpe stated that the Downtown Association of Sarasota is preparing surveys for distribution among merchants; that preliminary tasks required to develop a Business Improvement District should be completed by July 1998. On motion of Commissioner Cardamone, it was moved to call the question. Commissioner Merrill stated that he has the floor. Mayor Pillot asked if Commissioner Cardamone has the right to call the question? City Auditor and Clerk Robinson stated that a Commissioner must be recognized to call the question. Mayor Pillot stated that he recognized Commissioner Cardamone. Commissioner Merrill asked if the Mayor can take the floor away from someone who properly has the floor? City Auditor and Clerk Robinson stated no. Mayor Pillot asked if the Mayor has any authority to bring Commissioner Merrill's discussion to a wrap-up? City Auditor and Clerk Robinson stated that the Mayor must allow Commissioner Merrill to finish his statements, at which time recognition can be requested to call the question. BOOK 43 Page 16170 02/02/98 6:00 P.M. BOOK 43 Page 16171 02/02/98 6:00 P.M. Commissioner Merrill stated that he is nearly finished with the discussion and appreciates the understanding of the importance of the proposal to spend over $1 million. Commissioner Merrill continued that the Commission approved $62,500 towards financing land acquisition at Five Points to help make the Downtown library a reality; that he was lobbied heavily to approve the funds and did sO reluctantly due to a belief that the City should not be required to contribute the funds to the County's property buy-outs; that at the time, he indicated to business leaders including Mr. Thorpe that no incentive will exist to develop a Business Improvement District if the City continues to grant funding requests by the Downtown Association; that he indicated at the time that Downtown merchants would have no impetus to support a separate taxing district if every financial need in Downtown is met by the City; that he still feels the same wayi; that when he voted to support the $62,500 contribution by the City to locate the new library in Downtown, Mr. Thorpe provided a commitment that the Business Improvement District would be created. Mr. Thorpe stated that the Business Improvement District would not be making land purchases to develop a parking facility; however, the over $100 million in Downtown construction which will increase the TIF District assessments was catalyzed by the actions of the Downtown Association; that the Business Improvement District is a separate tax district for business owners in Downtown to help maintain the streets and develop security measures; that monies have been committed by the Downtown Association to expedite development of the transportation shuttle system; however, future monies generated by the Business Improvement District would not be earmarked to develop a parking facility; that many developments proposed in Downtown will increase the TIF District valuation and spur development in ways similar to those catalyzed by the new library. Commissioner Merrill asked when the Administration anticipates that the over $1 million allocated for negotiations for the property will be recouped for the General Fund? City Manager Sollenberger stated that the City could make a loan to the TIF District; that the proposed Palm Avenue parking facility will be developed in the same manner as the St. Armands Key parking project which cost approximately $500,000; that private property owners on St. Armands Key paid for the $1.5 million land acquisition through a special assessment district. City Manager Sollenberger continued that the Palm Avenue property should be acquired by the City and placed in reserve while a financing plan involving private sector investment to provide construction costs for the proposed parking facility is developed; that the proposed project can be viewed as a redevelopment effort as the Palm Avenue frontage can be developed for retail and residential uses; that a public sector development cannot be brought to the Commission as a completely packaged project without authorization to expend the Staff time necessary to develop a proposal; that authorization was required before the Administration could develop a proposal for the St. Armands Key parking project. Commissioner Merrill asked if the Commission would be agreeing to purchase the Palm Avenue property at this time for $1,036,000 or simply be entering into negotiations? City Manager Sollenberger stated that the Administration is requesting authorization to commit $1,036,000 in City funds towards the acquisition of the property to enable commencement of negotiations. Commissioner Merrill asked if the proposal to purchase the Palm Avenue property will be returned to the Commission later for final approval? City Manager Sollenberger stated that any, negotiated agreement will be returned to the Commission for review and approval; that the acquisition will be negotiated by the Administration subject to Commission approval. Commissioner Merrill stated that he was informed the Commission would be voting to allocate the $1,036,000 in funds this evening; however, the Administration is indicating that is not the intent and that the Commission would be authorizing the Administration to negotiate a purchase price of up to $1,036,000 with the understanding that a negotiated agreement would be returned for Commission approval. City Manager Sollenberger stated that is correct. Commissioner Merrill asked if the Administration intends to have TIF or private-sector funds reimburse the General Fund reserves and if this is only a bridge between financing sources to allow the purchase to occur? City Manager Sollenberger stated that is correct; that a financing plan would be developed to finance the construction costs and include private sector financial participation. Commissioner Merrill asked if the public will provide input when the Commission votes whether or not to approve purchase of the Palm Avenue property? City Manager Sollenberger stated yes. BOOK 43 Page 16172 02/02/98 6:00 P.M. BOOK 43 Page 16173 02/02/98 6:00 P.M. Commissioner Merrill stated that the Cocoanut Avenue Streetscape project is strongly supported. Commissioner Cardamone stated that the Commission has provided a great deal of latitude for the question and answer discussion conducted by Commissioner Merrill who, in the past, wrote her a letter indicating that answers to questions should be solicited from the City Manager prior to meetings. Commissioner Merrill stated that the discussion was not comprised of simple questions. Commissioner Cardamone stated that the Administration is recommending authorizing negotiations with the owner to purchase the Palm Avenue property; that a public hearing would be held on the actual purchase proposal; that the Administration has also recommended authorizing development of a financial plan for improvements involving private investment. On motion of Commissioner Cardamone and second of Commissioner Dupree, it was moved to call the question. Motion carried (4 to 1): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, no; Pillot, yes. Mayor Pillot called for a vote on the motion to: 1) approve Alternative 3 for the Cocoanut Avenue parking/atreetscape project, 2) authorize the Administration to negotiate with the owner for the purchase of a 1.49-plus-acre parcel of land on Palm Avenue between Cocoanut Avenue and Main Street, and 3) authorize the Administration to develop a financial plan for improvements involving private investment. Motion carried (4 to 1) : Cardamone, yes; Dupree, yes; Merrill, no; Patterson, yes; Pillot, yes. Commissioner Patterson stated that initially, the estimate of the Downtown Area Parking Committee regarding available Downtown parking was probably overly optimistic; that an effort was made to make available to the public some of the existing, private-sector parking when not needed by the private interests; that the availability of private-sector parking should be pursued by the Committee. Commissioner Patterson continued that the proposal to purchase the Palm Avenue property is seen from the perspective of adding to the public land bank rather than an urgent need to develop a parking facility; that the City Manager should not solicit private property owners in the immediate area to pay the construction costs for a parking facility dedicated to private uses on land purchased by the City; that the Commission would be selling the air rights to a valuable piece of property which could be a facility dedicated entirely to public use in the future; that arrangements with the private sector should be approached carefully to ensure the parking facility will be available to the public. Commissioner Patterson further stated that the owner of the Palm Avenue property is marketing the parcel for $3 million and should not be expected to readily accept one third of the expected sale price; that she is extremely willing to take the subject property by eminent domain in a slow take if a purchase price close to the appraised price cannot be negotiated; that current and future appraisals should be utilized as the key to acquiring the property at a reasonable price; that the property owner should understand that the Commission is serious about acquiring the property without having to pay three times the appraised price. Commissioner Patterson stated further that the $1,036,000 in City funds should be treated as a loan to the Community Redevelopment Agency (CRA) i that the money will not be recouped by the City immediately, but over a ten- or twenty-year period; that the TIF District can be expected to generate monies returnable to the City within five years; that the purchase proposal should be developed as a redevelopment loan from the City to the CRA; that hopefully, there is a consensus of the Commission for proceeding within the parameters to: 1) pursue available private-sector parking for public use when available, 2) avoid private-sector financing to construct a parking facility if the public use of the facility would be excluded or unreasonably limited, 3) take the property through a slow taking by eminent domain, and 4) finance the purchase as a loan from the General Fund or Local Option Sales Tax (L.O.S.T) monies to the CRA as funding for a redevelopment project. Mayor Pillot and Commissioner Cardamone agreed in consensus. Commissioner Cardamone stated that during an informal discussion, a citizen was heard to remark that a vacant parcel large enough to enable development of a parking facility did not exist in the City; that the citizen was driven by. the subject property and became extremely enthusiastic regarding purchase of the Palm Avenue property by the City; that another opportunity will not be presented to purchase such a property; that the City should take all necessary actions to acquire ownership; that the recommendation to transfer funds from the General Fund or L.O.S.T. funds to the CRA as a redevelopment loan is supported. Commissioner Cardamone asked why the cost of striping 20 to 22 temporary parking spaces on Cocoanut Avenue is estimated at $20,000 or nearly $500 per stripe? Mr. Mohammed stated that a report will be returned including the bids received from contractors. BOOK 43 Page 16174 02/02/98 6:00 P.M. BOOK 43 Page 16175 02/02/98 6:00 P.M. 6. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2, 3,4, 5, 6 AND 7 APPROVED (AGENDA ITEM III-A) #1 (1806) through (1830) 1. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the First Extension to the Lease Agreement between the City of Sarasota and Sarasota Ski- A-Rees, Inc., for an additional five year period, with the same terms and conditions as the existing agreement 2. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the First Extension to the Lease Agreement between the City of Sarasota and Sarasota Convention & Visitors Bureau, Inc., for a five year extension of the agreement, with the same terms and conditions as the existing agreement 3. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Subrecipient Agreement for 1997 Community Development Block Grant between the City of Sarasota and the Salvation Army in the amount of $22,500, to provide rental assistance to homeless families 4. Approval Re: Authorize the Sarasota Bay National Estuary Program (SBNEP) to begin negotiations with Mote Marine Lab for the Algal Effects study 5. Approval Re: Authorize the Sarasota Bay National Estuary Program (SBNEP) to begin negotiations with Scheda Ecological Associates, Inc., for the Wetlands Coordinator Consultant 6. Approval Re: Authorization to replace the telephone system at the Ed Smith Sports Complex at an estimated cost of $52,000 7. Approval Re: Authorize the Administration to issue a change order to the existing contracts between the City of Sarasota and Tignor Group, P.A., Sarasota, Florida, for the Hudson Bayou Dredging Project (Orange Avenue to U.S. 41) On motion of Commissioner Merrill and second of Vice Mayor Dupree, it was moved to approve Consent Agenda No. 1, Item Nos. 1 through 7, inclusive. Motion carried unanimously (5 to 0) : Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. 7. CONSENT AGENDA NO. 2: ITEM 1 (RESOLUTION NO. 98R-1041) = ADOPTED; ITEM 2 (RESOLUTION NO. 98R-1043) = ADOPTED AS MODIFIED TO REFLECT APPROPRIATION AS LOAN FROM THE GENERAL FUND AND L.0.S.T. MONIES TO THE CRA (AGENDA ITEM III-B) #1 (1831) through (2610) Commissioner Merrill requested that Item No. 2 be removed for discussion. City Auditor and Clerk Robinson read proposed Resolution No. 98R-1041 by title only. 1. Adoption Re: Proposed Resolution No. 98R-1041, accepting reports of abatement of nuisances, and cost incurred, pertaining to the repair, securing, or demolition of buildings or structures in accordance with the Standard Unsafe Building Abatement Code as adopted by the City; directing the assessment of liens against the real property upon which such costs were incurred; providing for the recording of said assessments in the City's "Assessment Book for Local Improvements" and in the official records of the Clerk of Circuit Court in and for Sarasota County; providing for the accumulation of interest on said liens; etc. (Title Only) On motion of Commissioner Merrill and second of Commissioner Cardamone, it was moved to approve Consent Agenda No. 2, Item No. 1. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. 2. Adoption Re: Proposed Resolution No. 98R-1043, appropriating $1,010,000 from the Unappropriated Fund Balance of the General Fund and $26,000 from the Unappropriated Fund Balance of the Penny Sales Tax Fund to purchase a 1.49+ acre parcel of land on the north side of Palm Avenue between Cocoanut Avenue and Main Street owned by Montgomery Roberts Associates; etc. Commissioner Merrill requested clarification regarding the proposed appropriation. City Manager Sollenberger stated that Resolution 98R-1043 is to appropriate and make the funds available to negotiate a purchase price for the property owned by Montgomery Roberts Associates located on North Palm Avenue between Cocoanut Avenue and Main Street; that a purchase price would be negotiated in the same way that all land acquisitions are negotiated; that any negotiated agreement would be made subject to Commission approval by a specific date. BOOK 43 Page 16176 02/02/98 6:00 P.M. BOOK 43 Page 16177 02/02/98 6:00 P.M. Commissioner Merrill asked if before the land is purchased, the Commission is required to provide a majority vote to make the purchase? City Manager Sollenberger stated that final Commission approval is not committed by appropriating the funds; that the Commission will have another opportunity to approve the purchase. Commissioner Cardamone stated that the slow take eminent domain process should be utilized in the negotiations. City Manager Sollenberger stated that eminent domain will certainly be discussed during negotiations; that consideration of eminent domain will require the Administration to return with a complete report and the City Attorney to prepare an appropriate resolution for adoption. Mary Quillin, 2304 Ringling Boulevard, #213 (34237), came before the Commission and stated that the proposal to spend $1,036,000 to purchase the property on Palm Avenue for a mixed-use parking facility has been presented on the recommendation of the Downtown Area Parking Committee; that time to review the proposal has not been provided to the public; that the appropriated funds belong to the citizens; that many neighborhood residents could use the funds to ensure their homes are not flooded during a major storm event. Ms. Quillin continued that a few years ago, a group of businessmen came before the Commission with a proposal to develop a parking facility on Palm Avenue; that the proposal was beneficial; however, a separate Downtown taxing district to fund special projects does not exist; that the Tax Increment Financing (TIF) District is bonded to the year 2016 for over $30 million for monies spent in Downtown; that the funds are not being allocated to north Downtown, the area in which the property formerly known as Mission Harbor is located; that the Commission would not be concerned about Downtown parking problems if the library had been developed on the Mission Harbor property as originally proposed and the public parking lot at Five Points was still available for use. Ms. Quillin further stated that the Commission is voting to approve a special appropriation with the possibility that the Administration can return and request the taxpayers to provide even more funds; that many citizens have telephoned with concerns regarding the lack of public input; that Commissioner Merrill's willingness to pull the Consent Agenda Item is the only reason that she has been allowed to voice concern regarding the appropriation; that the Commission is requested to read the resolution language which indicates the appropriated monies will a negotiated agreement will be returned with an Administration recommendation. Mayor Pillot called for a vote on the amendment to modify proposed Resolution No. 98R-1043 to reflect the appropriation as a loan from the General Fund and Local Options Sale Tax (L.O.S.T.) monies to the Community Redevelopment Agency (CRA) . Motion carried (4 to 1): Cardamone, yes; Dupree, yes; Merrill, no; Patterson, yes; Pillot, yes. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote to adopt Consent Agenda No. 2, Item No. 2 as amended. Motion carried (4 to 1): Dupree, yes; Merrill, no; Patterson, yes; Pillot, yes; Cardamone, yes. Mayor Pillot requested City Auditor and Clerk Robinson to explain the public hearing process. City Auditor and Clerk Robinson stated that at this time petitioners have 15 minutes to address the Commission and 5 minutes for rebuttal; that any citizen who has signed up to speak has 5 minutes. City Auditor and Clerk Robinson stated that he is not required to administer the oath as no one has signed up to speak. 8. PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 98-4039, AMENDING REGULATIONS PERTAINING TO PARKING FOR CERTAIN DISABLED PERSONS sO AS TO BE CONSISTENT WITH THE FLORIDA STATUES RELATING THERETO; CREATING A PROCEDURE FOR DISMISSAL OF A DISABLED PERSON'S PARKING CITATION UNDER CERTAIN CIRCUMSTANCE PROVIDING FOR AN ADMINISTRATIVE FEE FOR SUCH DISMISSAL REPEALING ORDINANCES IN CONFLICT; PROVIDING FOR THE SEVERABILITY OF PARTS HEREOF; ETC. (TITLE ONLY) - PASSED ON FIRST READING (AGENDA ITEM V-1) #1 (2611) through (2710) City Manager Sollenberger stated that this matter was reported in full to the Commission in a December 17, 1997, memorandum from E.J. Whitehead, Captain, Police Department, who is present in the audience to answer any questions. Mayor Pillot opened the public hearing. There was no one signed up to speak and Mayor Pillot closed the public hearing. City Manager Sollenberger stated that the Administration recommends passing proposed Ordinance No. 98-4039 on first reading. City Auditor and Clerk Robinson read proposed Ordinance No. 98-4039 on first reading. BOOK 43 Page 16180 02/02/98 6:00 P.M. BOOK 43 Page 16181 02/02/98 6:00 P.M. On motion of Commissioner Cardamone and second of Commissioner Patterson, it was moved to pass proposed Ordinance No. 98-4039 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Merrill, yes; Patterson, yes; Pillot, yes Cardamone, yes; Dupree, yes. 9. SCHEDULED PRESENTATION RE: : UPDATE ON THE FLORIDA HOUSE ACTIVITY REGARDING THE SNAP INITIATIVE - DICK HAILER, VICE PRESIDENT AND JOHN LAMBIE, DIRECTOR, FLORIDA HOUSE INSTITUTE = POSTPONED TO LATER IN THE MEETING (AGENDA ITEM V) #1 (2711) through (2737) City Manager Sollenberger stated that the representatives of the Florida House Institute are not present in the Commission Chambers; that the Commission is recommended to postpone the Scheduled Presentation to later in the meeting. 10. CITIZENS' INPUT CONCERNING CITY TOPICS: #1 (2738) through (2887) The following person came before the Commission: Larry Brunner, 2301 Roselawn Street (34231), distributed the Sarasota Ski-A-Rees Annual Program for 1998, expressed appreciation to the Commission for approving the lease agreement between the City and Sarasota Ski-A-Rees, Inc., for an additional five-year period, and stated that the Ski-A-Rees, Florida State Show Ski Champions for the tenth time, will compete in the 1998 Nationals in Hamilton, Ohio, to be broadcast on ESPN; that this is the 39th year of operations for the Ski-A-Rees, one of the longest running shows in Florida. Commissioner Cardamone stated that next year, Mr. Brunner should notify the Administration with a reminder that the 40th anniversary of the Ski-A-Rees is approaching to allow the accomplishments of the group to be recognized by the City. Mr. Brunner stated that the show season began on February 1, 1998, and will continue to Palm Sunday and invited the Commission to attend a show. Mayor Pillot stated that the Sarasota Marine Police participate in procedures necessary to ensure the safety of the Ski-A-Rees; and requested clarification regarding the duties of the Sarasota Marine Police. Mr. Brunner stated that Douglas Peters and Jack Sapp of the Sarasota Marine Police not only promote safety but provide assistance during shows; that Officers Peters and Sapp are great assets to the City. 11. NEW BUSINESS: PRESENTATION RE: : COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 (AGENDA ITEM VII-1) #1 (2901) through (3171) Gibson Mitchell, Director of Finance, came before the Commission and stated that the Finance Department has prepared the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 1997; that the transmittal letter found on pages i through XV explains all activities conducted by the City during the year and relates those activities to the City's financial expenditures; that the CAFR has been examined by CPA Associates, P.A., certified public accountants, and their unqualified opinion is found on page 1 of the report; that the Certificate of Achievement for Excellence in Financial Reporting has been received by the City for 16 consecutive years and is expected as well for the CAFR for the year ending September 30, 1997 as well. Vice Mayor Dupree stated that the Finance Department deserves commendation for the excellence of the CAFR. Mr. Mitchell stated that the Finance Department intends to reduce the size of the document and provide a more user-friendly text without diluting the integrity of the CAFR; that the CAFR for the year ending September 30, 1998, will be returned on December 21, 1998, for Commission approval. Mayor Pillot stated that the CAFR is extremely readable with useful data unobstructed by any esoteric, bureaucratic languagei that all citizens are provided the ability to understand how each department is funded. Mr. Mitchell stated that the current format may require review as General Motors produces an annual report of 25 pages or less. Commissioner Cardamone stated that she was extremely pleased with last year's Budget process; that the pamphlet in which pertinent data was condensed and highlighted was extremely useful. Mr. Mitchell stated that four weeks from tonight, CPA Associates, P.A., the City's external auditors will be present to answer questions by the Commission; that the Administration's responses to the management letter will be addressed at that time. 12. NEW BUSINESS: APPROVAL RE: AUTHORIZE THE CITY MANAGER TO APPOINT A NORTH SARASOTA TRAFFIC CALMING TASK FORCE - BOOK 43 Page 16182 02/02/98 6:00 P.M. BOOK 43 Page 16183 02/02/98 6:00 P.M. APPROVED FORMATION OF NORTH SARASOTA TRAFFIC CALMING TASK FORCE AND AUTHORIZED THE CITY MANAGER TO APPOINT A TASK FORCE (AGENDA ITEM VIII-2) #1 (3172) through (3664) Asim Mohammed, Assistant City Engineer, came before the Commission, displayed a street map of North Sarasota on the overhead projector, and stated that the Engineering Department has developed a Citywide traffic calming strategy, including the organization of task forces for seven separate districts; that traffic calming in south Sarasota has almost been completed; that the traffic calming efforts are now being focused on north Sarasota, in the area north of 10th Street, south of University Parkway, and between U.S. 41 and U.S. 301; that the Commission is requested to authorize the Administration to appoint a North Sarasota Traffic Calming Task Force. Commissioner Patterson referred to a graphic representation of a map in the Agenda materials and stated that the sections of north Sarasota east and west of U.S. 41 are both labeled with the same designation; that although traffic calming efforts in the two areas should be coordinated, a separation between the two areas appears warranted. Mr. Mohammed stated that the North Sarasota Traffic Calming Task Force will be formed to address the area east of U.S. 41; that the Indian Beach/Sapphire Shores neighborhood, west of U.S. 41, will be addressed in the future. Commissioner Patterson asked if the Indian Beach/Sapphire Shores neighborhood is being considered as part of north Sarasota. Mr. Mohammed stated that two task forces will be formed due to the individualized character of the two areas and the large number of people located in each. Commissioner Patterson asked if one task force would address the area east of U.S. 41 and the other task force address the area west of U.S. 41? Mr. Mohammed stated yes. Commissioner Patterson asked if trafiic calming measures for the two areas which share common streets would be coordinated? Mr. Mohammed stated yes. Commissioner Cardamone asked how the North Sarasota Traffic Calming Task Force would be appointed? City Manager Sollenberger stated that an appointment process similar to the one used to develop the traffic calming task forces in the area west of U.S. 41 and south of Mound Street will be developed; that in south and southeast Sarasota various subsectors were identified and the names of two representatives from each neighborhood were requested for appointment; that the Engineering Department and Gregory Horwedel, Director of Neighborhoods and Redevelopment, in conjunction with neighborhood groups, will present recommendations for Administration approval; that the South Sarasota Traffic Abatement Study Task Force formed independently; however, in certain areas, the City is required to take the initiative to form the task force. Commissioner Cardamone stated that residents who have requested traffic-calming measures should be included in the North Sarasota Traffic Calming Task Force; that a few residents who had requested inclusion in traffic calming programs addressing sections of south Sarasota were sometimes excluded from the task force. City Manager Sollenberger stated that the City is flexible; that when an oversight is discovered, interested parties have been included subsequent to initial task-force appointments. Commissioner Patterson asked if many requests for traffic calming measures have been received from residents of north Sarasota? Mr. Mohammed stated yes; that at least seven or eight petitions have been presented from residents in northeast Sarasota; that Staff has contacted and met with each of the groups in neighborhoods such as Newtown and Bayou Oaks. Commissioner Patterson stated that in the past, the City occasionally installed traffic calming measures on every street except one street in the neighborhood; that the reason given was that traffic-calming measures were not requested by any of the residents on the excluded street; however, the accurate answer was that the neighborhood lacked representation; that Staff should ensure that the residents of any street excluded from the traffic-calming program actually desire such an exclusion. Mr. Mohammed stated that the process to install traffic-calming measures takes two to three years in each neighborhood; that oversights occurring during Phase I can be corrected in later phases. Commissioner Cardamone stated that Staff should reserve one day per month to meet on a regular basis with each task force; that residents should be provided continuity in the schedule of meetings; that specific procedures to conduct the meetings should be developed. Mr. Mohammed stated that the recommendations will be followed; that Staff is beginning to organize in south and southeast BOOK 43 Page 16184 02/02/98 6:00 P.M. BOOK 43 Page 16185 02/02/98 6:00 P.M. Sarasota; that the meetings are always scheduled on the same day each month. Commissioner Merrill stated that information can be provided more efficiently to neighborhood residents represented by task forces covering a wide area than those represented by individuals representing a specific street; that positive comments have been received from residents regarding the system being established to address neighborhood traffic problems. City Manager Sollenberger stated that the Administration recommends approving the formation of the North Sarasota Traffic Calming Task Force and authorizing the City Manager to appoint a Task Force. On motion of Commissioner Cardamone and second of Vice Mayor Dupree, it was moved to approve the Administration's recommendation. Motion carried unanimously (5 to 0): : Cardamone, yes; Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. Mayor Pillot recognized Boy Scout Troop 24 from the Church of the Redeemer and stated that the Boy Scouts are working on a government badge. 13. SCHEDULED PRESENTATION RE: UPDATE ON THE FLORIDA HOUSE ACTIVITY REGARDING THE SNAP INITIATIVE (AGENDA ITEM V) #1 (3695) through #2 (0539) Dr. Richard Hailer, Co-Director. and John Lambie, Co-Director. Florida House Institute for Sustainable Development (FHI), came before the Commission. Mr. Lambie distributed the February 2, 1998, Sarasota North Area Plan (SNAP) report and stated that the report lists the highlights of the activities of the Florida House Institute for Sustainable Development (FHI); that last year, the City allocated $10,000 to the FHI to develop a grant proposal to the Environmental Protection Agency (EPA) for a $250,000 Sustainable Communities Challenge Grant to develop a 50-year plan for north Sarasota; that the grant was not. awarded to the FHI; however, a great deal of activity regarding north side redevelopment was catalyzed. Dr. Hailer stated that the following report will address the highlights of FHI activities over the past year: Tuesday morning meetings Mr. Lambie stated that Jetson Grimes, President of the Greater Newtown Redevelopment Corporation, allowed the FHI to meet in his building without paying rent for several months; that desks and furniture were provided by the Ringling School of Art and Design; that people began to come immediately to discuss solutions to existing problems on the north side. Dr. Hailer stated that over 40 one-hour meetings were facilitated on Tuesday mornings with an average of 30 people in attendance; that approximately, 40 percent of the attendees were Newtown neighborhood residents, 30 percent were students from the University of South Florida/New College, and the remaining 30 percent were volunteer professionals such as FHI Board members; that attendance records, agendas, and other records have been kept. Store-Front FHI Adaptive Learning Center Mr. Lambie stated that the community is looking for a place to meet and collaborate to design their own future in partnership with others; that adaptive learning allows teachers to be students and students to be teachers; that the next FHI in the City will be developed on Sixth Street and be designed as a public meeting facility providing the community an permanent adaptive learning center. Design Charettes Mr. Lambie stated that in September 1997, a charette was conducted in Newtown with the Florida A&M School of Architecture and the American Institute of Architecture; that over 100 citizens, students, and professionals participated. Newsletters Mr. Lambie stated that the FHI has produced three editions of a newsletter entitled SNAPshots. Meetings with other community groups Mr. Lambie stated that the FHI has partnered with other local organizations; that the Indian Beach/Sapphire Shores Neighborhood Association has designated an official representative to SNAP; that a meeting including people from all over the country was held at the Ringling School of Art and Design last week. Mr. Lambie continued that a luncheon was held at which State Representative Shirley Brown indicated that the SNAP initiative was so worthwhile that she wanted to solicit State monies to fund the EPA Challenge Grant through the State legislature; that a resolution passed by the Commission would support Representative Brown's advocacy of the EPA Challenge Grant proposal. BOOK 43 Page 16186 02/02/98 6:00 P.M. BOOK 43 Page 16187 02/02/98 6:00 P.M. Mr. Lambie further stated that a $200,000 grant proposal for a SNAP Brownfields study has been submitted to the EPA. Mayor Pillot stated that relevant information pertaining to State Representative Brown's efforts to acquire State funding for the EPA Challenge grant should be provided to the Administration. Mr. Lambie stated that the information will be forwarded to the City Manager's Office. Mayor Pillot requested specifics regarding the FHI. Mr. Lambie stated that the FHI demonstrates the principles of sustainable development on a residential scale; that a building moratorium was established in Sarasota in the late 1980s as a result of a collaborative process arising from an adversarial situation between developers who wanted more development and environmental groups such as the Growth-restraint Environmental Organization (GEO) which opposed more development; that the FHI demonstrates similar principles; that the building moratorium was catalyzed by water conservation issues; that water efficiency, stormwater retention, renewable energy and energy efficiency, recycling building materials, and nontoxic ways of controlling pests are all issues addressed by the FHI; that the Urbaculture project is a demonstration of how the same issues can be applied to agriculture. Vice Mayor Dupree stated that the FHI received a grant from the Manasota Basin Board. Dr. Hailer stated that the FHI submitted a grant proposal to the Manasota Basin Board to bring reclaimed water to the Urbaculture site; that the Manasota Basin Board awarded $100,000 to develop three acres with the commitment that the remaining 15 acres would be addressed in the future; however, the Southwest Florida Water Management District (SWFWMD) Staff did not see the merits of the Manasota Basin Board actions and wanted to cut 40 percent of the effort allocated to educational programs; that education, environmental assessment, and economic studies were not considered important to SWFWMD Staff which also questioned the FHI's use of potable water on the project site; that the Urbaculture project needs a potable water line because vegetables cannot be washed with reclaimed water; that the decision by SWFWMD Staff is being appealed; that on February 18, 1998, the Manasota Basin Board and the Sarasota Board of County Commissioners will be meeting in the County Commission Chambers; that the City Commission is requested to attend to provide support of FHI educational activities. Dr. Hailer stated that ironically, the FHI received a Selby Foundation grant and a State Department of Energy grant to build an adaptive learning center on the Urbaculture site; that SWFWMD would benefit greatly from the educational activities proposed by the FHI; that existing confusion in the agricultural community regarding the need for water conservation and reclamation could be addressed within the educational programs of the Urbaculture project; that hopefully, the County Commission and the Manasota Basin Board will reconsider the Staff's action. Commissioner Cardamone asked if the City Commission can encourage the Manasota Basin Board to reaffirm their past action? Dr. Hailer stated that the members of the Manasota Basin Board are surprised by the tone of the SWFWMD Staff denial; that the agricultural and educational departments do not always communicate properly and internal rivalries may exist; that internal problems should be addressed by the Manasota Basin Board as the SWFWMD Staff dismissal of educational efforts in agricultural demonstration projects is short-sighted; that the FHI requests Commission support. Commissioner Cardamone stated that the FHI should meet with the Administration to determine how the efforts of State Representative Brown to fund the EPA Challenge Grant through the State legislature can be supported. 14. BOARD APPOINTMENTS: APPOINTMENT RE: PLANNING BOARD/LOCAL PLANNING AGENCY - APPOINTED DEVIN RUTKOWSKI (AGENDA ITEM IX- 1) #2 (0540) through (0594) Mayor Pillot stated that Linda Holland has resigned from the Planning Board/Local Planning Agency (PBLP). Commissioner Cardamone nominated Jane Carrigan for appointment. Commissioner Merrill nominated Devin Rutkowski for appointment. Mayor Pillot called for a vote on the nominations. Jane Carrigan received 1 vote: Cardamone, yes. Devin Rutkowski received 4 votes: Dupree, yes; Merrill, yes; Patterson, yes; Pillot, yes. Mayor Pillot announced the appointment of Devin Rutkowski to the Planning Board/Local Planning Agency. Vice Mayor Dupree stated that appreciation is expressed to Ms. Holland for her service to the PBLP and to many other local organizations. Commissioner Cardamone agreed. 15. BOARD APPOINTMENTS: APPOINTMENT RE: CITIZEN'S TAX OVERSIGHT COMMITTEE - APPOINTED MARCIA WOOD, JANE CARRIGAN, 1 BOOK 43 Page 16188 02/02/98 6:00 P.M. BOOK 43 Page 16189 02/02/98 6:00 P.M. SANDRA SINGLETON, EARL WATTS, RICHARD MARTIN, DEVIN RUTKOWSKI, LOU ANN PALMER, RYAN CROSBY, JOHN BROWNING, AND JANET WHITMAN BRADLEY (AGENDA ITEM IX-2) #2 (0595) through (0705) #2 (1400) through (1445) Mayor Pillot stated that each Commissioner has the responsibility to appoint two members to the Citizen's Tax Oversight Committee; and asked if At-Large Commissioners have the right to appoint people from any part of the City? City Auditor and Clerk Robinson stated yes. Commissioner Cardamone appointed Marcia Wood, a representative of Downtown interests, and Jane Carrigan, President of the St. Armands Residents Association. Commissioner Patterson asked if appointees to the Citizen's Tax Oversight Committee are required to live within City? Mayor Pillot stated yes. Commissioner Patterson stated that although Marcia Wood would be an excellent representative of Downtown interests, she does not live in the City. Commissioner Cardamone stated that she was unaware that appointees must be City residents. Mayor Pillot stated that the assumption was made that appointees must be City residents; however, he is not certain. City Auditor and Clerk Robinson stated that Ordinance No. 98-4037 will be reviewed to confirm the residency requirement. Vice Mayor Dupree appointed Sandra Singleton, a high-school student at Sarasota High School. Vice Mayor Dupree stated that his other candidate is not a City resident; that the individual will not be publicly named until the residency requirement is confirmed. Commissioner Merrill appointed Richard Martin, Chairman of the Parks, Recreation, and Environmental Protection Advisory Board, and Devin Rutkowski, an activist in the redevelopment of Laurel Park and Downtown. Commissioner Patterson appointed Lou Ann Palmer and Ryan Crosby. Mayor Pillot appointed John Browning and Janet Whitman Brown, a City resident for 50 years and a graduate of and former teacher at Sarasota High School. City Attorney Taylor stated that Ordinance No. 98-4037 has been reviewed; that City residency is not a requirement for appointment to the Citizen's Tax Oversight Committee; that Commissioners are allowed to appoint people who reside outside the City limits. Mayor Pillot stated that Commissioner Cardamone's appointment of Marcia Wood stands. Vice Mayor Dupree appointed Earl Watts. 16. REMARKS OF COMMISSIONERS. ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA - REFERRED PLANNING FOR THE CITY OF SARASOTA 2000 CELEBRATION TO THE OFFICE OF THE CITY AUDITOR AND CLERK; REQUESTED THE ADMINISTRATION TO: DEVELOP ADDITIONAL TOWERS FOR NESTING OSPREY PAIRS IN APPROPRIATE CITY LOCATIONS, PROVIDE INFORMATION TO OWNERS OF HISTORICALLY DESIGNATED PROPERTIES IN THE CITY REGARDING THE COUNTY ORDINANCE PROVIDING TAX ABATEMENTS FOR IMPROVEMENTSI REQUESTED AN APOLOGY FROM BARRY DUBIN REGARDING ERRONEOUS FACTS INCLUDED IN PUBLISHED REMARKS RELATING TO COMMISSIONER MERRILL'S POSITION ON LOW TEST SCORES IN CITY SCHOOLS; AGREED TO SUPPORT A REQUEST TO THE MPO TO ABATE THE NOISE DISTURBANCE CAUSED BY THE HORN ON THE NORTH SIESTA BRIDGE (AGENDA ITEM X) #2 (0707) through (1399) #2 (1715) through (1852) #2 (1903) through (1914) COMMISSIONER CARDAMONE : A. stated that Jencie Davis and Betsy Kelly, two residents who attend every regular Commission meeting are absent; that hopefully, this evening's storm event is the reason for their absence; that Ms. Kelly will be contacted. B. stated that plans for a Citywide 2000 Celebration discussed at the January 20, 1998, regular Commission meeting was referred to the Administration; however, the matter should be referred instead to the City Auditor and Clerk who will be required to develop mailings and agenda schedules; and requested Commission support to refer matters pertaining to the City of Sarasota 2000 Celebration to the Office of the City Auditor and Clerk to. enable the City Manager to focus on redevelopment and administrative responsibilities. BOOK 43 Page 16190 02/02/98 6:00 P.M. BOOK 43 Page 16191 02/02/98 6:00 P.M. Mayor Pillot stated there is a consensus of the Commission to refer to the Office of the City Auditor and Clerk all matters relating to the planning of the City of Sarasota 2000 Celebration. COMMISSIONER MERRILL: A. stated that Duane Mountain, Streets, Landscape Maintenance & Solid Waste Manager, reported a pair of ospreys building a nest in the top of the tall tower in Whitaker Gateway Park on the property line on the north side toward the water; that the Commission is requested to support building a second tower for nesting ospreys at another location such as Island Park; that ospreys are an endangered species whose native habitat has been overtaken by the human population. Mayor Pillot asked if the Dale Shields, the Pelican Man, should be contacted if construction of an osprey nesting tower is proposed in Ken Thompson Park? Commissioner Merrill stated yes; that ospreys may be a bird of prey although they do eat fish; that a great deal of public land is available; that the Ringling Museum or the University of South Florida (USF) /New College are possible locations for new towers. Commissioner Patterson stated that Island Park may be appropriate. Commissioner Cardamone stated that Island Park would be a wonderful place to view nesting ospreys. B. stated that schools are a great concern due to existing problems in his own east Sarasota neighborhood; that before the closing of the Sarasota Middle School and the relocation of Pineview School, middle-class people moved into east Sarasota due to strong neighborhood schools; that the school closings negatively impacted the neighborhood; that although school issues receded temporarily, recent changes at Alta Vista Elementary School have brought school issues to the forefront. Commissioner Merrill continued that the focus of his position has been to draw attention to low test scores in City schools; that a statistical correlation and socio-economic relationship exists between the free-lunch program and test scores; that he did not create the relationship; that the relationship between the two factors simply exists; that the problems are nationwide and must be addressed especially in lower-income neighborhoods. Commissioner Merrill continued that in a recent newspaper article, Neal Peirce wrote a column regarding the benefits of developing "report cards on schools"; that political leaders should use available evaluation methods to develop a report card on school performance; that Mayor Pillot recently visited Washington and heard the President of the United States address the symbiotic relationship between decent schools and revitalized cities; that although he understands other City Commissioners have received input from members of the Sarasota County School Board regarding his comments regarding low test scores in schools, the status quo should be challenged; that he tries to present the challenges in a positive way with statements supported with statistics and data. Commissioner Merrill further stated that he was extremely disturbed regarding an article written in the Sarasota Classifiea/Teachera Association newsletter which included the following statements: "At a regular Commission meeting in December 1998, Commissioner David Merrill complained publicly about the quality of the teachers assigned to the schools located in the City of Sarasota. Merrill complained that the School Board had a practice of assigning poorer teachers in the County to its schools located in the City." Commissioner Cardamone stated that such statements were never made by Commissioner Merrill. Commissioner Merrill stated that he reviewed the minutes and the audiotape of the meeting; that his statements clearly focused on test scores; that Barry Dubin, Executive Director, Sarasota Classified/Teachers Association, has indicated in the Association's newsletter that he, Commissioner Merrill, should apologize for the statements; that if he did make such outrageous statements, he would certainly apologize; however, Mr. Dubin, important in school-related issues, is requested to conduct some research or present documentation regarding the source of his, Commissioner Merrill's, purported quotes regarding the quality of teachers; that if Mr. Dubin finds that no such comments were made on the record, Mr. Dubin should offer him an apology for statements which, in Mr. Dubin's own words, were "untrue, unkind, and unfair"; that Mr. Dubin should meet the same standards he expects from others and apologize if the comments made in the Sarasota Clasifiea/Teachers Association newsletter article are untrue, unkind, and unfair; that he, Commissioner Merrill, believes that the City should review school conditions; however, an earnest effort is always made to ensure that criticism is positive. Mayor Pillot stated that Commissioner Merrill is joined publicly in requesting Mr. Dubin to apologize; that Commissioner Merrill did not make those comments whatsoever; that the article in the newsletter is insulting and erroneous; that Mr. Dubin is requested to publish a correction and to apologize to Commissioner Merrill. BOOK 43 Page 16192 02/02/98 6:00 P.M. BOOK 43 Page 16193 02/02/98 6:00 P.M. COMMISSIONER PATTERSON: : A. stated that a January 5, 1998, memorandum to the City Manager from Police Department Staff through John Lewis, Chief of Police, provides information regarding sworn personnel strength as of December 31, 1997; that one and a half years ago, the Commission authorized the Police Department to overhire if necessary to keep the sworn personnel strength at the number approved in the Budget; however, the sworn personnel strength has always been under quota since she began serving on the Commission; that although reasons for the understaffing may exist, the quota should be reached; that the Police Chief's efforts to bring the numbers up to quota are supported; that the training of newly hired graduates of the police academy is time consuming; and asked if recruitment efforts could be assisted in some way by the Commission? John Lewis, Chief of Police, came before the Commission and stated that the Police Department would be delighted to take advantage of the opportunity to overhire as authorized by the Commission over one year ago; however, several police officers have retired and a great deal of time is necessary to train new officers; that the quota will be reached eventually and the number of sworn personnel brought up to strength. Commissioner Patterson asked if a recruiting problem exists? Police Chief Lewis stated that a recruiting problem does not exist; however, only one out of every 15 candidates is hired on a permanent basis; that permanent employees have been temporarily assigned to conduct background checks; that the Police Department is accelerating the program as much as possible; however, only top candidates are hired. Commissioner Patterson stated that solving the problem immediately may not be possible; however, the City knows when police officers become eligible for normal retirement; that personnel strength could be projected into the future; that the Police Department was nine under quota in sworn personnel strength when the issue was originally raised; that current sworn personnel strength is eight under quota. Police Chief Lewis stated that the quota will be reached as soon as the Police Department completes the overhiring authorized by the Commission; that a tremendous number of police officers retired during the past 24-month period; that many retirements were unexpected and due to medical conditions. Commissioner Patterson asked if the past year has been particularly difficult? Police Chief Lewis stated yes. B. stated that the Sarasota Board of County Commissioners approved Ordinance No. 97-133, included in the Agenda materials, providing tax abatement for historically designated properties; however, the properties must be sO designated by the County Commission; that she would like to see a list of properties designated as historic by the City; that every one of the property owners should be notified by the City regarding the County ordinance and informed of the opportunity to receive tax abatement; that the City should determine if properties designated in the past could be retroactively abated; that the tax abatement is limited to improvements to the property; that the large preponderance of historically designated properties in Sarasota County are located within the City limits; that the public should be informed regarding the specifics of the ordinance. C. stated that the sound level of the horn on the North Siesta Key bridge is constantly increasing; that the bridge tender blows the horn several times when the bridge is opened and several times when the bridge is closed; that residents in the vicinity are complaining; that she and one of the property owners have written letters to the Florida Department of Transportation (FDOT) which responded that although alternative provisions are available, the decision has been made not to implement those provisions; that the noise problem should be brought to the attention to the Metropolitan Planning Organization (MPO) i that she would be glad to raise the issue before the MPO; however, the presentation would carry more weight if a request to use an alternative warning device on the North Siesta Bridge was presented from the entire Commission rather than an individual Commissioner. Mayor Pillot stated there is a consensus of the Commission to support a request to the MPO to take action to abate the noise disturbance caused by the horn on the North Siesta Bridge. D. stated that the Legislative Committee on Intergovernmental Relations in Tallahasee is developing a State urban policy; that a forthcoming piece of legislation, which would be added to different portions of the State Statutes, delineates the existing generalized State policies on fostering urban growth; that concrete incentives may be developed for redevelopment areas which would be defined in the same way as State enterprise areas but with only 50 percent of the incentives provided to enterprise areas; that BOOK 43 Page 16194 02/02/98 6:00 P.M. BOOK 43 Page 16195 02/02/98 6:00 P.M. State monies may be appropriated for a fifty-percent match with local government for investment in redevelopment areas; that the City may have the opportunity to double the $1 million designated for Newtown redevelopment; that the Commission will be kept informed. VICE MAYOR DUPREE: A. stated that at past meetings, commendations regarding City employees have been publicly read; that a commendation from Judson Boedecker, Vice President, Habitat for Humanity Sarasota, Inc., directed to the City Manager praises Tricia Wrenn, Senior Zoning Analyst, whose professionalism, creativity, and knowledge of the Zoning Code was invaluable in enabling a Habit for Humanity family to enjoy the dream of home ownership; that assistance provided by Mr. Robert Luedeka, Zoning Analyst, and the leadership and support of Timothy Litchet, Manager of Building, Zoning, and Code Enforcement were also praised. B. stated that Paul Lambert planned to address the Commission under Citizens' Input but was unable to do so in a timely manner; that under Citizens' Input at the December 1, 1997, regular Commission meeting, Mr. Lambert addressed his problems with code enforcement relating to parking trucks in a residential zone district; that the Administration was directed to contact Mr. Lambert; however, Mr. Lambert has not yet been contacted. V. Peter Schneider, Deputy City Manager, came before the Commission and stated that several months ago, he met with Mr. Lambert whose code enforcement problem had been addressed at a Special Master hearing; that Mr. Lambert was informed by the Administration that the next step would be to present the grievance in court. Vice Mayor Dupree asked if the meeting between the Administration and Mr. Lambert occurred before or after the December 1, 1998, regular Commission meeting at which the Administration was directed to provide a written report? Deputy City Manager Schneider stated that the date of the meeting cannot be recalled. Mayor Pillot asked if the process proceeded as required through the Special Master? Deputy City Manager stated yes. Mayor Pillot asked if Mr. Lambert was provided the same opportunity to address the code enforcement problem as is provided to all citizens. Deputy City Manager Schneider stated yes. Paul Christopher Lambert, 2914 North Tamiami Trail (34234), requested permission to come before the Commission. Mayor Pillot stated that the general meeting during which citizens can come before the Commission under Citizens' Input has concluded. Mr. Lambert repeated his request to come before the Commission. Mayor Pillot stated that Mr. Lambert had the opportunity to come before the Commission at the proper time under Citizens' Input; that although he was unable to do soO, he is welcome to speak at the next regular Commission meeting. MAYOR PILLOT: A. stated that Pamela Dorwarth, Chairman of the Citizens' With Disabilities Advisory Board, has been hospitalized; that he telephoned today; however, she was out of the room at the time; and distributed the phone number of Ms. Dorwarth's hospital room. B. stated that he distributed to Donald Hadsell, Director of Housing and Community Development, documents distributed at the Mayors Conference in Washington, D.C., last week regarding the Community Development Block Grant (CDBG) i that placing emphasis at the National level to provide resources for public housing improvements was also discussed; that Tipper Gore, wife of the Vice President, was the main speaker; that Mrs. Gore's knowledge and articulateness was tremendously impressive; that strong support exists at the National administrative level to improve CDBG funding; that the Chief of Police was provided materials relating to placing emphasis at the National level on community policing programs. C. stated that at one meeting which he was unable to attend, one of the topics addressed was a request by the White House that communities contact the Federal Administration to help with the Nation's 2000 Celebration. Commissioner Cardamone stated that a brochure regarding the National 2000 Celebration has been received and will be copied to the Commission and Administration. D. stated that he was invited to a beautiful White House breakfast after which the Mayors were invited to a BOOK 43 Page 16196 02/02/98 6:00 P.M. BOOK 43 Page 16197 02/02/98 6:00 P.M. meeting in the East Room with the President who spent an hour and a half talking with the Mayors; that the President emphasized a program to put 100,000 more teachers into classrooms; that the U.S. Congress will be requested to fund billions of dollars for additional classrooms to reduce Class size to eighteen students. E. stated that after Mrs. Gore departed from the meeting at which public housing issues were addressed, a committee comprised of 40 Mayors conducted further discussion; that legislation has been proposed to actually provide authority to city commissions to assume the administration of public housing; that opposition towards the legislation is extremely strong; that a motion made by the Mayor of Philadelphia to direct the Committee of Mayors to go on record as opposing the legislation passed unanimously. 17. OTHER MATTERS/ADMINISTRATIVE OFFICERS - SCHEDULED: COMMUNITY WORKSHOP FROM 6 P.M. TO 9 P.M. TUESDAY, FEBRUARY 24, 1998 AT SARASOTA HIGH SCHOOL AND TARGET ACTION GOALS WORKSHOP FROM 8:30 A.M. TO 11:30 A.M. ON FEBRUARY 26, 1998; DIRECTED THE ADMINISTRATION TO SCHEDULE VISITS TO OTHER COMMISSIONS REPRESENTED ON THE MPO TO LOBBY THE CITY'S POSITION REGARDING THE RINGLING CAUSEWAY BRIDGE REPLACEMENT (AGENDA ITEM XI) #2 (1449) through (1714) #2 (1855) through (1899) CITY MANAGER SOLLENBERGER: A. stated that a community workshop has been tentatively scheduled from 6 p.m. to 9 p.m. on Tuesday, February 24, 1998 in the west cafeteria at Sarasota High School (SHS); i that Daniel Kennedy, the Principal, has indicated the space is available; that SHS is centrally located and provides sufficient parking; that the same procedures used during public input at last year's community meeting should be used again. Mayor Pillot stated there is a consensus of the Commission to hold the community workshop from 6 p.m. to 9 p.m. on Tuesday, February 24, 1998. B. stated that the Commission had scheduled the Target Action Goals workshop at 8:30 a.m. on Wednesday, February 25, 1998; however, a conflict exists as the Council of Governments will be meeting that morning; that the Commission is requested to change the date of the meeting to Thursday, February 26, 1998. Commissioner Cardamone stated that a Tiger Bay Club meeting is scheduled at noon on Thursday, February 26, 1998. Commissioner Patterson asked if the workshop could be officially scheduled from 8:30 a.m. to 11:30 a.m. to ensure that Commissioners will be able to attend the Tiger Bay meeting. City Manager Sollenberger stated yes. Commissioner Cardamone asked if any progress has been made to schedule the City Commission to visit other Commissions represented on the Metropolitan Planning Organization (MPO) to lobby the City's position regarding the Ringling Causeway Bridge Replacement? City Manager Sollenberger stated that the understanding was that the City Commission wished to postpone visits to other Commissions until after David Levin, Law Firm of Icard, Merrill, Cullis, Timm, Furen, and Ginsburg, has filed the litigation against the Florida Department of Transportation (FDOT). Commissioner Patterson stated that visiting each of the other Commissions will take an extremely long time. City Manager Sollenberger stated that the Administration will begin to schedule visits to other Commissions represented on the MPO and return a report at the February 17, 1998, regular Commission meeting. Commissioner Patterson stated that Venice, which has expressed support for the City of Sarasota's position regarding the Ringling Causeway Bridge Replacement, should be the first municipality visited by the City Commission. Commissioner Merrill stated that a February 2, 1998, press release from the FDOT indicates that the Anna Maria Bridge replacement project has been canceled by the FDOT. Mayor Pillot stated that the press release, which may have future implications for the City, states the following: "The Florida Department of Transportation has announced its decision to accept an Administrative Law judge's recommendation to cancel the replacement of the Anna Maria Bridge. The Department had earlier made the decision to initiate more than $1 million in needed repairs to the existing bridge to keep it in safe operating condition. The $12-plus-million construction budget for the replacement bridge will be returned to a Statewide fund to be used for bridge construction needs in other parts of the State. BOOK 43 Page 16198 02/02/98 6:00 P.M. BOOK 43 Page 16199 02/02/98 6:00 P.M. C. distributed an Administration report entitled City Undertakings and Accomplishments 1997. D. distributed an informal memorandum from Donald Hadsell, Director of Housing and Community Development, and stated that Mr. Hadsell has been informed that Mercedes Marquez, Deputy General Council for Civil Rights and Fair Housing with the Department of Housing and Urban Development (HUD), will be at the Newtown Boys and Girls Club at 11 a.m. on Wednesday, February 4, 1998, to participate in an open forum with elected officials, Sarasota Housing Authority (SHA) Board members, and representatives of non-profit organizations to determine how HUD can begin to meet public housing needs; that although the Commission has been provided only two days notice, Mr. Hadsell has been requested to fax to HUD the names of elected officials who will attend the open forum; that Commissioners who intend to attend the open forum are requested to advise the Administration. Mayor Pillot expressed appreciation to Boy Scout Troop 24 of the Church of the Redeemer, who were present in the audience to work on a government badge; and stated that available copies of this meeting's agenda should be taken for clarification of the proper process by which regular Commission meetings are conducted. 18. ADJOURN (AGENDA ITEM XII) #2 (1946) There being no further business, Mayor Pillot adjourned the regular meeting of February 2, 1998, at 8:40 p.m. B.chuh A5CT4 GENE PILLOT, MAYOR ATTEST > 38 1 LLy Rebne * BILLY ROBI NSON, CITY AUDITOR AND CLERK A 9 ) 2