CITY OF SARASOTA Planning and Development Division Neighborhood and Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Planning Board Jennifer Ahearn-Koch, Chair Members Present: Chris Gallagher, Vice Chair Members Susan Chapman, Mort Siegel, and Vald Svekis Planning Board Ken Marsh, Director, Long Range Planning-Sarasota County Public Members Absent: Schools [non-voting member) City Staff Present: Michael Connolly, Deputy City Attorney David Smith, General Manager-Neighborhood & Development Services Gretchen Schneider, General Manager-Planning & Development Dr. Clifford Smith, Senior Planner Ric Hartman, Senior Planner John Nopper, Coordinator-Public Broadcasting Karen Grassett, Sr. Planning Technician I. CALL MEETING TO ORDER AND ROLL CALL Chair Ahearn-Koch called the meeting to order at 6:00 p.m. and General Manager Smith [as Secretary to the Board] called the roll. II. CHANGES TO THE ORDER OF THE DAY There were no changes to the Order of the Day. III. LAND USE ADMINISTRATION PUBLIC HEARINGS A. Reading ofthe Pledge ofConduct Secretary Smith read the Pledge of Conduct aloud. Attorney Connolly reviewed recommended time limits for the petitions and Board Members agreed to them. The oath was administered to all intending to speak regarding the petitions on the agenda. B. Non Quasi-judicial Public Hearings 1. COMPREHENSIVE PLAN AMENDMENT - WEST OF ED SMITH STADIUM; Application No. 12-PA-03 proposes to change the Future Land Use Map Classification for 35.5 + acres of property located west of Ed Smith Stadium and generally north of 11th Street, west of N. Euclid Avenue and Stringfield Avenue, south of 15th Street, and east of N. Shade Avenue from the "Production Intensive-Commercial Future Land Use classification Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 2 of 8 to the "Urban Edge" Future Land Use classification. (David Smith, AICP, General Manager). Applicant/Staff Presentation: David Smith, AICP, General Manager, Integration presented the application. Mr. Smith stated approximately 35 acres west of the Ed Smith Stadium currently classified as Production Intensive-Commercial is proposed to be reclassified as Urban Edge. Mr. Smith stated the reclassification is intended to spur redevelopment around the newly renovated Ed Smith Stadium and noted the City would not be rezoning any properties. Discussion ensued regarding the financial impact of the reclassification on the property owners and expanding the properties to the west up to the railroad tracks and south to the existing Urban Edge area. Affected Person Testimony: None Citizen Testimony: None PB member Gallagher made a motion to approve, on balance, the proposed change based upon the analysis of the amendment's consistency with the goals, objectives, and action strategies contained in the Sarasota City Plan. PB member Siegel seconded the motion. The motion carried 5/0. After further discussion, PB: member Svekis made a motion to request the City Commission consider adjusting the affected area to include west to the railroad tracks and south to the Urban Edge area. PB member Chapman seconded the motion. The motion carried 3/2 with PB members Gallagher and Siegel voting no. PB member Gallagher cited the need for additional study before recommending the additional acreage be included; PB member Siegel cited the fact staff] had looked at the area and did not recommend including the additional acreage. 2. ZONING TEXT AMENDMENT-REVIEW OF USE TABLES: Application 12-ZTA-04 proposes the following text changes to Allowed and Prohibited Uses in the Zoning Code: (Dr. Clifford Smith, Senior Planner). Allows as a Permitted Use: Limited retail or Library within the Office Zone Districts [Table V1-501]; Allows as Permitted Uses: Boat Sales, Storage & Repair; Contractor Storage Yard; Print Shop; Tool & Equipment Rental; and Upholstery & Furniture Repair Shop in Production Intensive Commercial Zone Districts [Table V1-601]; Allows as Permitted Uses: Artist, Contractor - Tradesman's s Shoploffice, and Daycares in Production Intensive Commercial Zone Districts [Table V1-601]; Allows as Permitted Uses: Daycare, Religious Institutions and Schools in Commercial Zone Districts [Table V1-601]; Remove Footnote 1: Commercial Limitation from Table V1-601; Adds Provisional Use approval in Zoning Code Use tables and defines the requirements; Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 3 of 8 Allows as a Provisional Use: Daycare in Single Family, Residential Multiple Family, Office, Housing Authority Overlay District, and Downtown Neighborhood Edge zone districts; Allows as a Provisional Use: Religious institutions in Multiple Family zones including RMF-4, RMF-5, RMF-6 and RMF-7; commercial parking and artists in Commercial zones [Table V1-501]; manufacturing in Production Intensive Commercial IGD zone; and bed & breakfasts in the Downtown Neighborhood Edge Zone District; and Allows as a Permitted Use: Detached Single Family Housing in DTE, DTC, and DTB Zones. Applicant/Staf Presentation: Ms. Gretchen Schneider, General Manager, Planning & Development and Dr. Clifford Smith, Senior Planner, presented the application. Ms. Schneider discussed the background of the project noting the Planning Board had heard the proposal in December 2012 and at that time requested additional time for review and public input. Dr. Smith reviewed the proposed zoning text changes noting revisions that had been made since December 2012. Discussion ensued regarding keeping day care centers as a provisional use except in schools and religious institutions, the processes for the various types of uses, the difference between conditional and provisional uses, community workshops, the ability to revoke administrative approvals if conditions are not met and Bed & Breakfast uses. Ms. Schneider noted allowing live/work units downtown could be problematic and requested the Planning Board's input on that particular item. Affected Person Testimony: None Citizen Testimony: None PB member Siegel made a motion to find Zoning Text Amendment 12-ZTA-04 consistent with the Sarasota City Plan (2030) and find that it satisfies the Standards for Review in Zoning Code Section IV-1206 and recommend approval to the City Commission. PB member Gallagher seconded the motion. The motion carried unanimously. The Planning Board took a 5: minute recess C. Quasi-Judicial Public Hearings Attorney Connolly reviewed the Affècted Person status requests, ex-parte communications, and time limit recommendations. PB member Chapman stated she had attended an event at the museum and the model was on display. PB member Svekis stated he had been involved in numerous discussions and had received emails. PB: member Ahearn-Koch stated she had a conversation with Gretchen Serrie. Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 4 of 8 1. MUSEUM OF ART & WHIMSY [2121 N. TAMIAMI TRAIL AND 2229 N. TAMIAMI TRAILI: Site Plan Application 13-SP-04 proposes construction ofa one-story, 1678 sf accessory building to be used as a Café and Gift Shop to the Museum on property located at 1173 Sylvan Drive. Offsite Parking Agreement Application 12-OSP-01 proposes an off-site parking agreement to provide 11 parking spaces for the proposed accessory building on property located at 2229 N. Tamiami Trail. (Gretchen Schneider, General Manager). Applicant Presentation: Karin Murphy, President of Karin Murphy Planning & Consulting, Inc., Agent, appeared with property owner Marietta Lee and Attorney Ralph Tirabassi. Ms. Murphy noted the architect for the project, Mr. Terry Green, and the engineer, Mr. Mike Shannon, were also present. Ms. Lee discussed the museum noting it was still free and non-profit. Ms. Lee noted changes that have occurred including the addition of gardens, improved parking, sculptures, creation of a website and an increase in volunteers, mostly neighbors. Ms. Lee noted the number of visitors has increased significantly along with requests to purchase art and have a bite to eat. Ms. Murphy presented the project noting the rezoning was approved in 2011 with conditions, a consolidated plat has been filed and the existing structure was demolished after 18 months of attempts to preserve the building. Ms. Lee read into the record a letter from Unlimited Fill, Inc. confirming the existing structure was unsafe and of no value to reconstruct. Ms. Murphy discussed the tree coverage, maintaining of residential character, the proposed building height and pedestrian access. Discussion ensued regarding a wall being built between the subject property and Sylvan Drive, restroom facilities, southern access, proffers, community input and the possibility of using a triangular piece of property to the south for offsite parking. Staff Presentation: Gretchen Schneider, General Manager, Planning & Development appeared and stated the rezoning of the property was approved with proffers in June 2011 and the proposal meets the required accessory use, residential character, square footage requirements and building height requirements. Ms. Schneider noted there is no direct access to Sylvan Drive, that the project meets the standards of the NT zoning district, has limited hours of operation and the applicants had taken care to preserve the trees on the property. Ms. Schneider stated staff recommended approval of both applications. Discussion ensued regarding the offsite parking agreement, concurrency review and the impact of increased traffic on Sylvan Drive. It was noted there will be no access to Sylvan Drive and therefore there would be no impact. Affected Person Testimony: Mr. Gregory Barr had requested affected person status, however, was not present at the meeting. Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 5 of 8 Attorney Connolly administered the oath to all intending to speak regarding the petitions on the agenda that were not present at the beginning of the meeting. Citizen Testimony: Mr. Paul Verizzo appeared in support of the project noting he is the unofficial volunteer coordinator for the museum, visitors are frequently inquiring about a gift shop and noted the museum fits well with the neighborhood. Mr. John Mowe appeared and stated he and his wife, long time area residents, support the museum noting everything the museum has done has been 1st class. Mr. Richard Martin appeared in support of the project, stated he and his wife are long time area residents and noted the improvements the museum has brought to the area. PB member Svekis made a motion to find Off-Site Parking Agreement 12-OSP-01 consistent with Section VII-210 of the zoning code, and approve the draft agreement identified as Appendix of the report. PB member Siegel seconded the motion. The motion carried unanimously. PB member Svekis made a motion to find Site Plan 13-SP-04 consistent with the standards for review specified by Section IV-506 of the zoning code, and approve the petition subject to the condition contained in the proposed motion. PB member Siegel seconded the motion. The motion passed unanimously. Attorney Connolly noted the Affected Person status request from Ms. Anika Trancik. Ms. Trancik was present and by consensus the Planning Board granted the status. 2. PARK EAST VENTURES [2021, 2025, 2031 7TH STREET AND 2030 8TH STREET]: Adjustment Application 13-ADP-02 would allow a building to occupy 35% ofthe frontage on g Street, two buildings to occupy 47% oft the frontage on 7th Street, adjustments from the requirement that buildings on primary streets must have a main entrance along the frontage line and allow for each ofthe three buildings to be oriented to the interior of the site as opposed to the street frontage. (Gretchen Schneider, General Manager). Applicant Presentation: Mr. Bruce Franklin, Agent, and Mr. Steve Wittmer, property owner, appeared to present the petition. Mr. Franklin noted 2 adjustments were being requested, the first related to the requirement that building facades must be parallel to the front property line along at least 50% of the zoning lot and the second relating to the requirement that buildings have their main entrance along the frontage line. Discussion ensued regarding compatibility with the existing neighborhood, emergency vehicle access and reconfiguring the structures SO that an adjustment is not required. Staff Presentation: Gretchen Schneider, General Manager, Planning & Development appeared and stated she had met with the applicant who then provided additional information. Ms. Schneider discussed the revised drawing noting the improved residential character of the elevations, walkways that extend to the public sidewalk and compatibility with the existing homes in the area. Ms. Schneider stated the project was Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 6 of 8 not a bad transition between the commercial and residential uses and stated staff wanted to offer proffers on behalf of the applicant that the frangible barrier not be improved to where it could be utilized by vehicles other than emergency vehicles, the residential character of the end facades be maintained and ensure the connections from the units extend to the public sidewalks. Discussion ensued regarding the designation of 7th and 8th streets as primary streets, setback requirements, the character of the existing homes in the area and reconfiguring the structures on the property sO they meet the code. Planning Board members confirmed no ex-parte communications had occurred regarding the project. Affected Person Testimony: Ms. Anika Trancik appeared in support noting the improvements to the area the project would bring. Ms. Trancik noted the need to ensure access through the property between 7th and 8th streets be restricted. Citizen Testimony: Ms. Caroline Phillips appeared stating she has been an adjacent property owner since 1999 and feels the project will bring needed improvements to the area. Applicant Rebuttal: Mr. Franklin appeared and stated willingness to construct the walkways to connect to the public sidewalks and to stipulate to residential architecture on end facades. Mr. Franklin discussed setbacks, building heights and the frangible barrier. Mr. Franklin stated he felt the proposal would result in development better than allowable under the code. Discussion ensued regarding the placement of the units on the property, parking and landscaping. Staff Rebuttal: None Affected Person Rebuttal: None PB member Svekis made a motion to find adjustment 13-ADP-02 consistent for the standards for review specified by Section IV-1903 of the zoning code, and approve the location of the proposed buildings and the proximity of the main entrances to 7th and 8th Streets. PB: member Chapman seconded the motion. The motion carried 4/1 with PB member Gallagher voting no citing his belief the development could be constructed under the current code requirements without an adjustment. 3. ROBERT L. TAYLOR COMMUNITY CENTER: G Zone Waiver Application 13-GZW-02 and Site Plan Application 13-SP-05 a request from the City for a waiver from the Zoning Code for improvements to the athletic fields at the Robert L. Taylor Community Center: (Richard Hartman, AICP, CNU-a, Senior Planner). Waiver from $ VII-1402 ofthe Zoning Code to allow outdoor lighting to exceed the maximum permitted illumination levels; Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 7 of 8 Proposed installation of new LED lights that, although they will generate less total light pollution and will be directed away from residences, exceed the maximum "foot-candles" permitted by the Zoning Code; Waiver from Section VII-1101(B)(I) to allow retractable netting up to 30 feet in height to prevent baseballs from leaving the field; Conversion ofthe existing softball field into a multi-use artificial turf area with a storage/concession building; Modification to pedestrian circulation; and Alteration of the existing storm water retention. Applicant Presentation: Mr. Todd Kucharski appeared and presented the petition. Mr. Kucharski stated the proposal was for a multi-purpose field that could be used for football and soccer in addition to softball. Discussion ensued regarding lighting, portable bleachers, artificial turf VS grass and funding. Staff Presentation: Richard Hartman, Senior Planner, appeared and discussed light standards, noted revisions to the proposed motion, and stated staff found the G zone Waiver consistent with the standards for: review specified by Section IV-1706 of the zoning code and if the waivers are approved staff finds the Site Plan consistent with the Sarasota City Plan (2030) and the standards for review specified by Section IV-506 of the zoning code. Discussion ensued regarding retractable lighting, street lights and night games at the facility. Mr. Kicharski noted this would be the first City-owned athletic fields thereby increasing the level of service to the community. Affected Person Testimony: None Citizen Testimony: None PB member Siegel made a motion to find G Zone Waiver 13-GZW-02 consistent with the standards for review specified by Section IV-1706 of the zoning code and recommend approval of both requested waivers. PB member Chapman seconded the motion. The motion carried unanimously. PB: member Siegel made a motion to find Site Plan 13-SP-05 consistent with the Sarasota City Plan (2030) and the standards for review specified by Section IV-506 of the zoning code, and recommend approval to the City Commission subject to the condition set forth in paragraph one. PB member Chapman seconded the motion. The motion carried unanimously. IV. CITIZEN's INPUT NONE Minutes of the Regular Planning Board Meeting March 13, 2013 at 6:00 p.m. in the Sarasota City Commission Chambers Page 8 of 8 V. APPROVAL OF MINUTES The minutes of the February 13, 2013 meeting were approved by consensus with 2 corrections. VI. PRESENTATION OF TOPICS BY STAFF David Smith, General Manager stated he had not received topics from the PB members for aj proposed workshop with the City Commission. VII. PRESENTATION OF TOPICS BY PLANNING BOARD PB member Svekis discussed the need for better communication between commercial interests and neighborhood interests. VIII. ADJOURNMENT The Planning Board adjourned at 9:42 p.m. auich - - - David Smith, General Manager Integration Jenriffer hearp-Koch, Chair Neighborhood & Development Services Planning Board/L Local Planning Agency [Secretary to the Board]