TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT "Creating Sense of Place Through Parks & Play" & RECE . TO: Beth Messervy, Town Clerk CC: Scott Slatton, Town Administrator FROM: Amy Evans, Parks & Recreation Director DATE: May 6, 2025 RE: May Parks & Recreation Committee Minutes The Parks & Recreation Committee met on Monday, May 5, 2025 in the Council Chambers ofthe Town Hall Annex. Chairman Bob Jackson and committee member. Aaron Brown and Tiffany Johnson-Wilson participated in the meeting. The meeting was called to order at 5:30PM. Ms. Evans presented the proposed changes to the Summerville Girls Softball League's license agreement. The current license expires June 30, 2025. Proposed changes include an increase in annual fees to offset direct costs oft the league, priority use of fields, and details for added clarity. There was some discussion about other possible options and questions relating to the license. A motion was made by Ms. Johnson-Wilson (seconded by Mr. Brown) to send the proposed license to full Council. Motion passed unanimously. With no other business to discuss, Mr. Jackson made a motion (seconded by Mr. Brown) to adjourn. Motion passed unanimously and the meeting adjourned at 5:46PM. Sincerely, Amy Evans Parks & Recreation Director Town ofSummerville PLANNING AND DEVELOPMENT COMMITTEE REPORT for May 5, 2025 5:30PM The Planning and Development Committee of Town Council met on May 5, 2025. The meeting was held in the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; Matt Halter, Council District 3; and Bob Jackson, Council District 6. Staff members present included Jessi Shuler, AICP, Director of Planning and other Town staff. The meeting was called to order immediately after the Parks and Recreation Committee meeting at 5:46 PM. Rezoning: Ms. Shuler introduced the petitions to annex Dorchester County TMS#s 146-00-00-007, 109 & 112 Jasmine Dr.: 146-00-00- 060, 1324 Lincoinville Rd.: 146-00-00-017, Lincolnville Rd.: and 146-00-00-023, 125 Craven Ln.: four parcels totaling approximately 31.8 acres. Currently all zoned R-2, Single-Family Residential, in Dorchester County and requested to be zoned MF-R. Multi-family Residential, following annexation into the Town of Summerville's municipal limits. (Council District 3) She stated that the Planning Commission held a public hearing and a recommendation for approval failed on a 2-4 vote at their meeting on April 21, 2025. She then explained that following the Planning Commission meeting, the applicant requested that the annexation and zoning be postponed until the Traffic Impact Analysis has been completed, as traffic concerns were the main issue raised. Mr. Jackson made a motion to postpone the item until the June Planning and Development Committee meeting, and Mr. Halter made the second. Mr. Halter then asked for clarification about whether apartments could be built on the property ift the annexation and zoning ofMF-R was approved, even though they are currently proposing a townhome development. Ms. Shuler confirmed that yes, apartments are a permitted use in the MF-R zoning district, SO they could be built if the MF-R zoning was approved; however, that would require a new traffic study due to the change in use and intensity of the development, and the current applicant/developer does not build apartments. Following the discussion, the motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:49 PM on a motion by Mr. Halter and a second by Mr. Jackson. Respectfully submitted, ule gA Jessi Shuler, AICP May 6, 2025 Director of Planning E TOWN of SUMMERVILLE PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY May 5, 2025 The Public Works and Committee on Water Supply met on Monday, May 5, 2025 in Council Chambers at 200 South Main Street. Committee member Richard Waring called the meeting to order at 5:50pm. Committee member Tiffany Johnson-Wilson was also present, as well as Bonnie Miley, Town Engineer. Committee member Kima Garten was absent. The public and press were duly notified, and the meeting was livestreamed from the Town's website. Ms. Miley explained that the current property owner at 132 Tupper Lane has been cooperative in the Town accessing the property to clean out the ditch, but that staff would like an agreement in writing for the property owner to grant an easement to the Town for further maintenance. Ms. Miley stated that she believes the property owner will dedicate the easement to the Town and will also pay the cost of replacing the culvert, with the Town doing the labor. Ms. Johnson- Wilson made a motion, seconded by Mr. Waring, to send the item to full Council with a recommendation for approval. The motion carried 2-0. There being no further business, the meeting was adjourned at 5:53pm. Respectfully submitted, Dewwusar Beth Messervy, Fown Clerk TOWN of SUMMERVILLE, SC FINANCE COMMITTEE REPORT May 5, 2025 The Finance Committee met on Monday, May 5, 2025. Present were Mayor Touchberry and Committee members Richard Waring, Aaron Brown, Matt Halter, Bob Jackson, and Tiffany Johnson-Wilson. Committee member Kima Garten was absent. Also present were Town Administrator Scott Slatton, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members oft the press and members of the public were duly notified. The meeting was held in Council Chambers on the third floor oft the Annex Building at 200 S. Main Street and livestreamed from the Town's web site. Welcome Mayor Touchberry called the meeting to order at 5:54pm. Presentation of Rhonda Moore, Finance Director, presented the April 2025 financial Financial statements. Statements Miscellaneous Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to give authorization for staff to apply for a FEMA-HMPG (Hazard Mitigation Grant Plan) for the Public Safety Campus Infrastructure Retrofit Project (RET) for a total of$5,709,730.00 with FEMA paying $4,282,297.50, and the Town making a 25% match in the amount of$1,427,432.50. Some discussion followed. The motion carried 6-0. Mr. Waring made a motion, seconded by Mr. Brown, to give Chief Wright authorization to sign a memorandum of understanding with the Sullivan's Island Police Department. The motion carried 6-0. Ms. Johnson-Wilson made a motion, seconded by Mr. Jackson, to issue a purchase order to Santee Automotive for two 2025 Ford Sport Utility Vehicles with police equipment and upfitting for $143,363.04. Funds to come from budgeted capital and surplus vehicle funds. Mr. Jackson made a motion, seconded by Mr. Brown, to surplus Police Department vehicle P341 - 2018 Ford Explorer with 79,100 miles. The motion carried 6-0. Town Before Mr. Slatton gave his report, Chief Wright gave an update on the Administrator's status of the case regarding the fatal shooting on the Sawmill Branch Trail Report in October 2024. Mr. Slatton reported that staff made an application to the General Assembly for funds to use for cameras on the Sawmill Branch Trail heads, but that the General Assembly is not holding any earmark funds this budget cycle. Mr. Slatton did report that due to the process of the General Assembly's budget, there still might be a chance that the Town could get funds for the trailhead cameras. Finance Committee Report May 5, 2025 Page 2 Mr. Slatton also reported that the Berlin G. Myers Extension is open, and that staff is aware of some of the erratic driving on the road due to lack of signage. Mr. Slatton reported that there will be more signage on the BGMP Extension. Mr. Slatton mentioned that Mason, the World's Largest Sweet Tea jar next to the Annex building, has been wrapped with fresh graphics and that the lid, straw, and lemon will be painted soon. Mr. Slatton asked the Committee members mark June 18, 2025 as a Special Council Meeting for David Cheatwood with First Tryon to present how installment purchase revenue bonds can be used to pay for the new Public Safety Complex. Executive Mr. Waring made a motion, seconded by Mr. Halter, to enter into Session Executive Session to discuss negotiations incident to proposed contractual arrangements related to the new public safety complex. The motion carried 6-0, and the committee entered into Executive Session at 6:20pm. Mr. Waring made a motion, seconded by Mr. Halter, to return from Executive Session; the motion carried 6-0, and the Finance Committee returned to open session at 6:46pm. Town Attorney G. W. Parker stated that the Finance Committee met in Executive Session to discuss negotiations incident to proposed contractual arrangements related to the new public safety complex, and that no action was taken in Executive Session. Other Business Mr. Waring made a motion, seconded by Mr. Jackson, to authorize the Town Administrator to sign an agreement with Edifice to complete the Pre Construction phase for the new Public Safety Complex in the amount of $168,400. The motion carried 6-0. Adjourn Mr. Jackson made a motion, seconded by Mr. Brown, to adjourn the meeting. The motion carried 6-0, and the meeting adjourned at 6:47pm. Respectfully submitted, BethM OSKEU Beth Messervy, Yown Clerk