TENTATIVE MINUTES OF JUNE 3, 2025 MEETING SHIPPINGPORT BOROUGH COUNCIL CHAMBERS OPENING BY PRESIDENT PLEDGE OF ALLEGIANCE MEMBER ATTENDANCE: ABSENT - William Green, Josh Ordich, Joe Hawthorne. PRESENT - Cindy Mortimer, John DePaolis, James Wilkinson, President Williams, Mayor Erickson. APPROVAL OF AGENDA - Motion by James Wilkinson and seconded by John DePaolis to approve the June 3, 2025 meeting agenda.. .motion passed unanimously. APPROVAL OF TENTATIVE MINUTES OF MAY 6, 2025 MEETING - Motion by James Wilkinson and seconded by Cindy Mortimer to approve the Tentative Minutes of May 6, 2025 meeting motion passed unanimously. APPROVAL OF TENTATIVE WORK SESSION MINUTES OF MAY 19, 2025 MEETING - Motion by John DePaolis and seconded by James Wilkinson to approve the Tentative Minutes of May 19, 2025 work session..motion passed unanimously. CORRESPONDENCE - None. TREASURER'S REPORT - Motion by James Wilkinson and seconded by John Del'aolis to approve the Treasurer's Report, as presented, and pay all bills...motion passed unanimously. EXPENSES: MCMILLEN, URICK, TOCCI, JONES - WEIGHT LIMIT ORDINANCE $735.00 - Motion byJ John DePaolis and seconded by Cindy Mortimer to approve this payment..motion passed unanimously. HCS INSTRUMENTATION LLC - DIALER MAINTENANCE / REPAIR - $571.60 = Motion by John DePaolis and seconded by James Wilkinson to approve this payment..motion passed unanimously. KNICKERBOCKER RUSSELL CO. INC. = GENERATOR RENTAL 1 $1,194.00 = Motion by Cindy Mortimer and seconded by James Wilkinson to approve this payment..motion passed unanimously. VEOLIA WASTEWATER - APRIL 2025 WASTEWATER - $5,601.62 - Motion by John DePaolis and seconded by James Wilkinson to approve this payment..motion passed unanimously. VEOLIA WATER - APRIL 2025 WATER = $5,279.00 - Motion by James Wilkinson and seconded by John DePaolis to approve this payment..motion passed unanimously. PUBLIC COMMENT - None. COMMITTEE REPORTS A. POLICE (MAYOR AND CHIEF) - Monthly police report was submitted. B. ROADS AND BRIDGES = None C. MOTOR VEHICLES AND EQUIPMENT - None D. BUILDING AND GROUNDS - None E. PARKS AND RECREATION - None F. WATER AND SEWER - None VEOLIA WATER REPORT - Dennis reviewed the key points of the recent inspection report from the PA DEP. He noted that no violations were cited but only a few minor deficiencies. He explained that while most of these deficiencies could be easily corrected, some would require engineering services and additional planning. Some of the items included developing procedural manuals, increasing the frequency of chlorine level monitoring, replacing mesh screens, and looping dead-end lines. Dennis also submitted a quote to Council for the replacement of a sludge pump. He noted that the current pump is original to the plant and is now in need of replacement. In addition, Dennis addressed the ongoing issue ofweekend plant coverage. At present, the Borough relies on manual monitoring during weekends. He recommended exploring automated systems as a cost-saving solution over time, despite the initial investment. However, he advised that the estimated cost exceeds the bidding threshold, meaning the project would need to go through the formal bidding process. LSSE ENGINEERING REPORT Jason Stanton reviewed the proposed scope of work for the Borough roads in the Kerona Plot, which the Borough Secretary sent after last month's meeting. He noted the roads were last paved in 2006, and the current plan follows that previous design. Despite their age, the roads are in decent condition, with typical roadwork lasting 8-20 years. Jason explained that although the scope remains the same, costs have increased. He advised that bidding during the March 15-Memorial Day window would likely result in better pricing, as current bids are higher due to the off-season. James Wilkinson questioned the 4-inch milling specified, asking why a previous quote proposed 2-inch milling and if a new quote could be obtained for comparison. Jason responded that the 4-inch depth aligns with the 2006 plan and reaches the binder layer to improve longevity. However, given the current road conditions, a 2-inch milling quote could also be drafted. Jason also updated Council on the small water grant application, which was submitted to fund the installation of an activated carbon filter. He mentioned the Aliquippa Water Authority is open to discussions about supply options. A meeting will be scheduled with the Borough Secretary, Dennis from Veolia, and the water authority once more information is gathered. President Williams asked whether he had experience working with the Aliquippa Water Authority and, if SO, whether he could provide insight into rate differences or general costs. Jason confirmed his experience with the Aliquippa Water Authority. He noted that while they usually have uniform rates, the Borough may require bulk supply pricing. A study is underway to assess costs and options, which should be completed within 60-90 days, followed by a formal meeting as mentioned. SOLICITOR'S REPORT - The solicitor gave a brief summary of the resolution passed at the May work session, clarifying that the treasurer's facsimile stamp is only to be used in her absence and in cases of urgent need. Rich also presented an overview of proposed Resolution 442, which would formalize address assignments for two Bird Hill properties. The 911 center has approved the new house numbers, and the resolution would make them official, with notifications sent to the appropriate agencies. He then outlined the timeline for the zoning change process related to the Shippingport Industrial Park (SIP). The Borough Secretary and Road Supervisor will coordinate with SIP to post the properties, with the public hearing scheduled for July 1, 2025, at 6:30 p.m. The solicitor also reported that the Borough Secretary had forwarded him a letter from National Fuel regarding a new survey request. As it arrived too late for inclusion on the current agenda, it will be addressed at the next public meeting. Lastly, Rich introduced the topic of potential pay increases for council members and the mayor, clarifying that any increase would apply only to newly elected officials not current members. President Williams noted that the last pay increase was in 1986. Council chose to postpone further discussion until more members are present. Rich also reported that a letter had been received from Verizon regarding a fiber optic cable. While no action is required, he noted that the notification was necessary to maintain regulatory compliance. Lastly, Rich advised Council to review the letters and audit report provided by the Borough's accountant, which included recommendations. With Council's approval, he offered to draft procedure manuals and other necessary documentation for the Borough. MOTION TO ADOPT RESOLUTION NO. 442 - A RESOLUTION OF THE BOROUGH OF SHIPPINGPORT, BEAVER COUNTY, PENNYSLVANIA DESIGNATING THE UNITE STATES POST OFFICE MAILING ADDRESS FOR PROPERTY OWNED BY FRED D. ZAKRAJSEK BEARING BEAVER COUNTYTAX PARCELI NUMBER 50-181- 0150.000 AND PROPERTY OWNED BY JAMES AND SARAH RAMP BEARING BEAVER COUNTYTAX PARCEL NUMBER 50-181-0150.003 - Motion by Cindy Mortimer and seconded by John DePaolis to adopt Resolution 442.. ..motion passed unanimously. UNFINISHED BUSINESS: a. MOTION TO AMMEND THE MINUTES OF FEBRUARY 4, 2025 MEETING THE MINUTES OF FEBRUARY 4, 2025 MEETING SHALL BE. AMENDED AS FOLLOWS: Veolia Water Report - Line 6, which currently reads in part: "Dennis outlined possible actions: legal action against Midland," shall be amended to: "Dennis outlined possible actions: resolution through the contractual issues that Solicitor Urick is addressing, ? thereby providing balance to the minutes reflecting the Veolia Water Report. = Motion by James Wilkinson and seconded by John DePaolis to amend the Feb. 4, 2025 minutes as written... motion passed unanimously. b. DISCUSS SHIPPINGPORT INDUSTRIAL PARK'S REQUEST: TO REZONE 2 PARCELS FROM R-2 TO I-2 = No further discussion was necessary, as the matter had already been addressed in the solicitor's report. NEW BUSINESS: a. DISCUSS INCREASING COMPENSATION TO NEWLY ELECTED OFFICIALS - No further discussion was necessary, as the matter had already been addressed in the solicitor's report. PUBLIC COMMENT = Pat Lampe asked whether the amounts listed for council member pay increases were per person or a total for all members. She also inquired whether the parcels SIP plans to rezone are part of the areas that were previously logged. President Williams clarified that the amounts listed are per person. The solicitor confirmed that the parcels proposed for rezoning are within the logged area. Tim Goughnour asked for an update on the removal of ghost poles. President Williams responded that a letter had been sent but there is nothing further the Borough can do at this time. Tim also asked for an update on reviewing the Borough's maps, noting that outdated road information causes issues with determining property points. The solicitor stated he has not had the opportunity to look into the matter further. James Wilkinson added that determining property points is a private landowner issue, not a Borough responsibility. He stated that if a map review were to be conducted, it would need to cover the entire Borough, not just specific properties, and would not be cost efficient. He recommended that residents with property disputes handle them through the Recorder of Deeds at the courthouse. EXECUTIVE SESSION - None. ADJOURN - Motion by James Wilkinson and seconded by John DePaolis that the meeting adjourn, and it was adjourned at 7:50 p.m. motion passed unanimously. Respectfully submitted, - - ( Kayla Carpenter Borough Secretary