BOOK 58 Page 29867 06/21/05 6:00 P.M. MINUTES OF THE SPECIAL SARASOTA CITY COMMISSION MEETING OF JUNE 21, 2005, AT 6:00 P.M. PRESENT: Mayor Mary Anne Servian, presiding, Vice Mayor Fredd "Glossie" Atkins, Commissioners Danny Bilyeu, Lou Ann R. Palmer, and Ken Shelin, City Attorney Robert M. Fournier, City Manager Michael A. McNees, and City Auditor and Clerk Billy E. Robinson ABSENT: None Mayor Servian called the meeting to order at 6:00 p.m. INVOCATION/PLEDGE OF ALLEGIANCE: City Auditor And Clerk Robinson 1. PRESENTATION RE: REPORT FROM THE INTERNAL AUDIT STAFF REGARDING THE INDEPENDENT INVESTIGATION INTO THE SEWAGE SPILLS AT HUDSON BAYOU LIFT STATION NO. 7 Following a presentation by Auditing Manager James Freeman, a motion was made by Commissioner Bilyeu, seconded by Vice Mayor Atkins, and carried by a 5-0 vote to accept the report. (FTR 6:42) 2. PRESENTATION RE: REPORT FROM MICHAEL LUCAS, MALCOLM PIRNIE REGARDING THE INDEPENDENT INVESTIGATION FOR HUDSON BAYOU LIFT STATION NO. 7 INSPECTION AND MAINTENANCE POLICIES AND PRACTICE STUDY Following the presentation of the Hudson Bayou Lift Station No. 7 Inspection and Maintenance Policies and Practice Study by Michael Lukas, Associate, Malcolm Pirnie, Inc., a motion was made by Commissioner Palmer, seconded by Commissioner Shelin, and carried by a 5-0 vote to accept the report. (FTR 7:35) 3. PRESENTATION RE: REPORT FROM CH2MHILL REGARDING THE INDEPENDENT INVESTIGATION FOR HUDSON BAYOU LIFT STATION NO. 7 ODOR CONTROL SYSTEM ASSESSMENT Following the presentation of the CH2MHIL Hudson Bayou Lift Station No. 7 Odor Control System Assessment by Robert Cannarella, Senior Project Engineer and Chris Easter, Odor Control Technology Specialist, a motion was made by Commissioner Palmer, seconded by Commission Shelin, and carried by a 5-0 vote to accept the report. (FTR 8:36) The following people spoke: Ellen Miller, Mark Herli, Robert Feeney, Craig Scheibel, Anne McLean, Richard Shaffett, Jim Kosur, Susan Chapman, and Mollie Cardamone Ms. Cardamone presented the recommendations of the Hudson Bayou Neighborhood Association to: 1. Spend the estimated $233,000 immediately to eliminate the odor problems 2. Continue the Requests for Proposal process to learn the cost of moving Lift Station No. 7. from the neighborhood 3. Do not spend any more money to retrofit or add equipment to Lift Station No. 7 unless absolutely necessary to protect the health and safety until relocation costs are known and decisions are made concerning the relocation 4. Minimize the work pertormed at night which is very disruptive and if work is necessary, please notify the surrounding area in advance 5. Put in place a responsible notification to surrounding neighbors utilizing the recommendations of the new technology, the reverse 911, email notices, door knob notices, etc. 6. Continue the efforts to eliminate the stormwater intrusion to the sewer system and make the Lift Station No. 7 area a priority (FTR 9:11) Mayor Servian stated that neighbors, Commissioners, and any interested parties should forward questions to the Charter Officials for consideration and that a meeting will be scheduled to answer the questions. (FTR 9:12) A motion was made by Commissioner Shelin seconded by Commissioner Bilyeu, and carried by a 5- vote to adopt the six recommendations presented by Ms. Cardamone. (FTR 9:22) In response to a request by Commissioner Shelin to refer recommendations he developed concerning systemic issues, City Manager McNees stated that a system wide, in-depth review and analysis of the City's maintenance control, training, and other systems in the Public Works will be conducted and the recommendations developed by Commissioner Shelin will be considered. (FTR 9:26) A motion was made by Commissioner Shelin, seconded by Commissioner Palmer, and carried by a 5-0 vote to refer the recommendations of the consultants in the reports presented to the Administration for use by Staff. (FTR 9:27) Mayor Servian noted Commission consensus for the Charter Officials to place on a future Commission meeting Agenda an overview of current accomplishments and recommendations for the future. (FTR 9:29) 4. ADJOURN Mayor Servian adjourned the meeting at 9:29 p.m. 0 A s Inn - P a MAYOR S MARYANNE/S SERVIAN, a E to SON, CITY AUDITOR AND CLERK BOOK 58 Page 29868 06/21/05 6:00 P.M.