REGULAR MEETING AGENDA CITY OF HERMITAGE BOARD OF COMMISSIONERS Duane Piccirilli, President William J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member PLEASE SHUT OFF ALL CELL PHONES June 25, 2025 Immediately following the 6:00 PM Work Session P 1) PLEDGE OF ALLEGIANCE 2) GENERAL a. Roll Call b. Consideration of approval of the minutes of the May 22, 2025 Regular Meeting. C. Consideration of monthly administrative reports. 3) SPECIAL RECOGNITIONS 4) CITIZEN'S FORUM The Board of Commissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member of the audience. Those commenting should make every effort to avoid being repetitive. City ofl Hermitage Vision: To create a vibrant and prosperous city that is the region's commercial and employment hub and the residential community of choice, marked by safe and pleasant neighborhoods, and diverse recreational, entertainment and enrichment opportunities. 5) FINANCE a. Consideration of the monthly reports of the Treasurer. b. Consideration of additions and exonerations to taxes. C. Consideration of a motion to accept the 2024 audit. 6) PLANNING AND ZONING a. Consideration of Subdivision Plan: Final Donald C. Hogg Consolidation Plan -) Lot 1 7) COMMUNITY DEVELOPMENT 8) PUBLIC IMPROVEMENTS a. Consideration of a motion to award the contract for the Hermitage Athletic Trail Project. 9) PUBLIC SAFETY 10) MISCELLANEOUS a. Motion to authorize the sale of unused City property. b. INTRODUCTION of an ordinance requiring a permit to discharge non-domestic fats, oils, and greases derived from food manufacturing, processing, and preparation to the Hermitage wastewater treatment system. 11) PUBLIC DISCUSSION OF TONIGHT'S AGENDA The Board of Commissioners welcomes constructive comments and input from the public. Residents wishing to comment shall first raise their hand, be acknowledged by the Board President, then approach the podium. They will preface any comments with their name and address. Comments will be addressed to the Board only and not to any individual Board member or other member of the audience. Those commenting should make every effort to avoid being repetitive. 12) CLOSING COMMENTS BY BOARD OF COMMISSIONERS 13) ADJOURNMENT Redistributed June 19, 2025 MINUTES CITY OF HERMITAGE - BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING MAY 22, 2025 President Duane J. Piccirilli called the meeting to order at 6:26 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane Piccirilli, President Wiliam J. Moder, III, Vice-President Louis E. Squatrito, Member Cameron S. Linton, Member John Moroco, Member Bernie Harry, City Treasurer Brett W. Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Joel Ristvey Randal Ketcham Gary Gulla John Flynn Don Cannon Mark Longietti Adam Prather Neil Hosick Jeremy Coxe Kristina Thomas Vikki Gruitza Jessica Gotch Amy Gargiulo There were eleven (11) members ofthe public in attendance. MINUTES Mr. Linton made a motion to approve the minutes for the. April 23, 2025 Regular Meeting. Second by Mr. Squatrito. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. ADMINISTRATIVE REPORTS Mr. Linton made a motion to approve the administrative reports. Second by Mr. Moroco. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. CITIZEN'S FORUM Mr. Piccirilli opened the Citizen's Forum. Mike Niddel, 121 Fleetwood Court, stated that he had given a Commissioner photos and a video of rainwater runoff going onto his property creating flooding and asked the status of that issue. Gary Hinkson replied that the City is in the process of investigating the matter. The City's consulting engineer will look at the problem and complete a study, which could take a couple of weeks. There are currently 6-10 similar locations in the City. When questioned about a timeline, Mr. Hinkson replied that once the study is completed funding will need to be identified. The City has inherited some issues and will look at how to address the problems. Regular Meeting Minutes May 22, 2025 Page 2 There being no further comments, Mr. Piccirilli closed the Citizen's Forum. FINANCE a. Consideration of the monthly reports of the Treasurer. Mr. Moder made a motion to approve the Treasurer's Report. Second by Mr. Squatrito. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. b. Consideration of additions and exonerations to taxes. Mr. Linton made a motion to accept the additions and exonerations to taxes. Second by Mr. Moroco. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. C. Consideration of a motion to authorize a refund for overpayment of property taxes. Mr. Piccirilli read the summary and motioned to approve a refund of $6.12 to Thomas Zirkle. Second by Mr. Moder. Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes. Motion carried. d. PUBLIC HEARING of an ordinance authorizing the execution of a lease agreement with Berkheimer Tax Administrator for office space in the Hermitage Municipal Building. Mr. Piccirilli opened the public hearing. There were no comments from the public. Mr. Piccirilli closed the public hearing. e. FINAL VOTE of an ordinance authorizing the execution of a lease agreement with Berkheimer Tax Administrator for office space in the Hermitage Municipal Building. Mr. Piccirilli read the summary and motioned to adopt Ordinance No. 3-2025 authorizing a newi five-year lease agreement with Berkheimer Tax Administrator for 150 square feet ofoffice space in the Hermitage Municipal Building. The lease is effective January 1, 2025 through December 31, 2029. They will pay $1,200 per year plus all telephone and internet service costs. Second by Mr. Squatrito. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. f. PUBLIC HEARING of an ordinance authorizing the appropriation of the FY-2024 transfer of unreserved = undesignated fund balance in the capital project funds. Mr. Moder opened the public hearing. There were no comments from the public. Mr. Moder closed the public hearing. g. FINAL VOTE of an ordinance authorizing the appropriation of the FY-2024 transfer of unreserved - undesignated fund balance in the capital project funds. Mr. Moder read the summary and motioned to adopt Ordinance No. 4-2025 authorizing the transfer of$750,000 to the Capital Improvement Reserve Fund, $200,000 to the Hermitage Athletic Complex RACP Pickleball Project and $97,539 to the Vested Sick Leave Fund. Second by Mr. Squatrito. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. h. RESOLUTIONJ NO. 10 - 2025 supporting tax exempt municipal bonds. Mr. Squatrito read the summary and motioned to adopt Resolution No. 10-2025 declaring the support of the City of Hermitage for the preservation of the federal tax exemption of municipal bonds. Second by Regular Meeting Minutes May 22, 2025 Page 3 Mr. Moder. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. i. Consideration of a motion authorizing the transfer of funds from the Capital Improvement Reserve fund for the purchase of a new street sweeper. Mr. Linton read the summary and motioned to transfer $384,216.68 from the Capital Improvement Reserve Fund for the purchase of the new street sweeper. Second by Mr. Moroco. Vote as follows: Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes. Motion carried. COMMUNITY DEVELOPMENT a. RESOLUTION NO. 11-2025 authorizing a Commonwealth Financing Authority (CFA) Greenways Trails & Recreation Program grant application for the Environmental Learning Pavilion Project at Stull Nature Reserve. Mr. Moroco read the summary and motioned to make the application for a $212,500 grant. The grant would have a local match of 15%. Second by Mr. Linton. Vote as follows: Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes. Motion carried. b. RESOLUTION NO. 12-2025 authorizing a People, Parks & Community Foundation grant application for the Environmental Learning Pavilion Project at Stull Nature Reserve. Mr. Moder read the summary and motioned to make the application for a $30,000 grant. The grant requires no local match. Second by Mr. Squatrito. Vote as follows: Mr. Moroco, yes; Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes. Motion carried. PUBLIC IMPROVEMENTS a. Consideration of: a motion to award the contract for construction ofthe North Keel Ridge Road Improvement Project. Mr. Squatrito read the summary and motioned to award the contract to Kirila Contractors, Inc., Brookfield, Ohio in the amount of$528,228.00. Second by Mr. Moder. Vote as follows: Mr. Piccirilli, yes; Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes. Motion carried. MISCELLANEOUS a. Consideration of a motion authorizing an agreement with Mercer County for Hermitage to host a recycling glass bunker on City property. Mr. Linton read the summary and motioned to authorize the City entering into the agreement and construct the bunker at the City Garage located at 5250 Virginia Road. Second by Mr. Moroco. Vote as follows: Mr. Moder, yes; Mr. Squatrito, yes; Mr. Linton, yes; Mr. Moroco, yes; Mr. Piccirilli, yes. Motion carried. PUBLIC DISCUSSION Regular Meeting Minutes May 22, 2025 Page 4 Patricia Porcello, 730 S. Buhl Farm Drive, commented that the City needs a place to dump miscellaneous items and construction debris. Aiken charges $25 per piece and she does not want to hold onto items for the twice a year bulk collection days. She sees items just dumped along the side of roads because people just dispose of them instead of paying for the tags which can get expensive. It would be an opportunity for revenue for the City. CLOSING COMMENTS BY BOARD OF COMMISSIONERS There we no closing comments by the Board. The meeting recessed to go into executive session at 6:45 p.m. and adjourned from there. Respectfully submitted, Gary P. Hinkson June 3, 2025 BUILDING DEPARTMENT MONTHLY REPORT MAY 2025 3 E 8 3 a X 3 8O 3 0 CITY OF HERMITAGE ZONING HEARING BOARD APPEAL OF: No. 2025-02 NEW EDEN GARDENS OPINION OF BOARD A hearing was held on May 7, 2025, pursuant to proper posting and advertisement. The Board now enters the following findings of fact, conclusions and decision. I. FINDINGS OF FACT 1. Appellant, New Eden Gardens, is a non-profit corporation which concentrates its charitable efforts on public gardens and growing plants. Appellant donates the produce from its gardens to the public. 2. Appellant owns a parcel of real property at 1455 Hall Avenue in the City of Hermitage, Mercer County, Pennsylvania. 3. The property is roughly rectangular, with dimensions of 160' X 250, and is located at the corner of Hall Avenue and Bluff Place. The property abuts a residential neighborhood. 4. There are currently no completed permanent structures on the property. 5. The president of New Eden Gardens, Daniel Bobbie, owned the subject property until 2021, when he donated the land to the non-profit corporation. 6. The property is located in the SR-1 (Suburban Residential) zoning district, in accord with the City of Hermitage zoning map. 7. The current Hermitage Zoning Ordinance was enacted February 24, 2021. The ordinance has been amended several times since the 2021 adoption. Those amendments are not relevant to this appeal. 8. In 2019 Appellant (via Mr. Bobbie as then property owner) desired to construct a greenhouse on the property. A construction permit application was filed by Mr. Bobbie on July 10, 2019 for 16' x 24' greenhouse containing 384 square feet. The permit was approved on July 10, 2019 by the City of Hermitage. 9. While zoning approval was required for the greenhouse the structure was exempt from the Pennsylvania Construction Code as an agricultural building. 10. The zoning ordinance and zoning map for the City of Hermitage in effect in 2019 permitted an agricultural use at the site. A greenhouse is an agricultural use. 11. Subsequent to issuance of the 2019 permit Appellant/Bobbie commenced construction of the 16'x 24' greenhouse, in compliance with the permit. 12. At some point after completion of the building foundation, work on the project was suspended. When the project was resumed the original design was significantly changed. 13. The construction of the permit-approved greenhouse was modified from its original design to instead use shipping containers as the primary structural components of the greenhouse. 14. The use of the shipping containers also greatly increased the size of the structure from 384 square feet to uitimately over 1,500 square feet. 15. At least some of the construction substantially expanding the size and scope of the project occurred prior to enactment of the current (February 24, 2021) Hermitage Zoning Ordinance. 16. Appellant/Bobbie did not seek any permit approval from the City of Hermitage for the expanded project. Bobbie believed that expansion was exempt from any further permit requirement. 17. The greenhouse project has never been fully completed. 18. The new City of Hermitage zoning map adopted with the current zoning ordinance in 2021 now places the subject property in the SR-1 (Suburban Residential) zoning district. 19. Section 301.20 of the current Hermitage Zoning Ordinance lists uses permitted in the SR-1 zoning district. Agriculture is not a listed permitted use, nor a use permitted by special exception in the SR-1 zone. 20. Appellant now requests a variance to allow the greenhouse with a total area of 1,514 square feet, a nearly 400% increase in size from the structure approved under the 2019 permit, as an expansion of a nonconforming use. 21. The City of Hermitage has recognized the original 16' X 24' greenhouse as a pre-existing lawfully nonconforming use, relative to the present zoning ordinance prohibition, despite the original greenhouse never having been fully constructed in accord with the permit. 22. The Hermitage Zoning Ordinance, in Section 401.50, provides for enlargement or expansion of lawfully nonconforming uses, as follows: 401.50 Enlargement or Expansion. A. Expansion of Nonconforming Use. The nonconforming use of a building may be extended throughout those parts thereof which were, manifestly arranged or designed for such use at the time of adoption of this Ordinance. A nonconforming use may, with the approval ofi the Board, be extended, enlarged or replaced, including upon adjacent vacant lands, if such expansion does not occupy an area greater than twenty-five (25%) percent more than the structure was approved to occupy prior to the effective date of this Ordinance. Furthermore, such activities must meet the minimum yard regulations and 2 height restrictions of the district in which the structure is located, and must meet all off-street parking and loading requirements of this Ordinance. 1. In determining whether such expansion, enlargement shall be approved, the Board shall consider the impact on the surrounding neighborhood, including traffic impacts, noise, light, privacy and visual appearance, and in the event of expansion onto adjacent vacant land, the Board shall also consider whether the owner has exhausted the alternatives for expansion on the existing property, 2. Expansion of nonconforming uses in any zoning district shall provide a Buffer Yard in compliance with Section 408.60.C. of the Hermitage Zoning Ordinance. B. Expansion of Nonconforming Structure. Any nonconforming structure may be expanded or extended provided such expansion does not result in a lesser setback than that of the existing building or structure, and provided that the length of the expansion does not exceed the length of the portion of the existing building which is nonconforming. 23. Appellant did suggest that the sloping topography of the property is unique and results in a hardship, justifying the variance request. However, Appellant's main argument is that had a permit application been filed prior to the February, 2021 adoption of the current zoning ordinance it would have been approved and the entire 1,514 square foot greenhouse would now be a lawfully nonconforming use. 24. Appellant is not a for-profit enterprise. It does not sell the produce that it grows in a competitive marketplace. Rather, it is a non-profit entity donating its products for the public good. 25. No nearby residents appeared at the hearing to offer sworn testimony in opposition to Appellant's variance request. 26. The City of Hermitage appeared at the hearing in opposition to the variance request. The city's position is that a nearly 400% increase in the size of the structure originally approved under the 2019 permit is too large of an expansion, far exceeding the 25% expansion allowed under the zoning ordinance. II. CONCLUSIONS At the outset, it is uncertain whether the uncompleted original 384 square foot greenhouse actually establishes a lawfully nonconforming use. However, because the City of Hermitage recognizes it as a pre- existing lawfully nonconforming agricultural structure we will adopt the city's position and conclude that the 384 square foot structure, commenced pursuant to the 2019 permit, is indeed a lawfully nonconforming agricuitural structure. That structure became lawfully nonconforming in February of 2021 with the adoption of the new zoning ordinance and map for the City of Hermitage, no longer permitting an agricultural use at the site. Second, we conclude that any additions to the structure beyond the original 384 square feet do not create lawful nonconformities, even if commenced prior to the 2021 zoning ordinance change. Expansion of existing structures requires a zoning permit. Even if the proposed addition is an agricultural 3 building and is exempt from building code requirements, zoning approval must be obtained. Otherwise, the proposed addition might be built in violation of yard setbacks, lot coverage limitations, or other zoning ordinance restrictions. We note that the 2019 permit, while acknowledging the building code waiver, does include zoning approval. Appellant's representative testified that he thought an expansion of the original structure was exempt from any further permit requirement. We find that testimony credible. But even a good-faith mistake on the andowner's part does not excuse failure to comply with municipal permitting requirements. The property owner should have inquired with the city to make sure no additional permit was necessary before undertaking any expansion. We turn next to the variance request to expand the 384 square foot nonconforming agricultural structure to 1,514 square feet. Pennsylvania courts have long recognized a right to a reasonable expansion of lawfully nonconforming uses. Ryan, Pennsylvania Zoning Law and Practice, $7.4. Generally, the right to expand is limited to nonconforming commercial uses in which the desired expansion is critical to the needs of the business. Ryan, at $7.4.3. The doctrine of natural expansion applies only to nonconforming business uses. Sico V. Indiana Township Zoning Hearing Board, Indiana Township, 646 A.2d 655 (Pa.Cmwlth. 1994). Appellant's desire to expand the size of the greenhouse in order to grow more produce to donate to the public is admirable and laudable. Unfortunately, such an expansion is not critical to a business need. Furthermore, Appellant's request to increase the. size of the nonconforming use by nearly 400% is immense. In West Central Germantown Neighbors V. Zoning Board of Adjustment of the City of Philadelphia, 827 A.2d 1283 (Pa.Cmwith. 2003), the Commonwealth Court of Pennsylvania denied a request to expand a nonconforming use by 167%, calling the proposed expansion "staggering." West Central Germantown Neighbors at p. 1289. For the foregoing reasons we must deny the variance request to expand the building to 1,514 square feet. However, the right to seek an expansion of a nonconforming use by 25%, codified in Section 401.50 of the Hermitage Zoning Ordinance, does not require a variance. In this case such an expansion is only 96 square feet. We consider such a small increase de minimis and conclude that it will have virtually no effect on the surrounding neighborhood. We therefore will grant a 25% expansion, 4 III. DECISION 1. Appellant's request for a variance to allow expansion of the greenhouse at 1455 Hall Avenue, Hermitage, from 384 square feet to 1,514 square feet is denied. 2. Appellant is granted approval to expand the greenhouse at 1455 Hall Avenue, Hermitage, from 384 square feet to 480 square feet, a 25% increase in size, pursuant to Section 401.50 of the Hermitage Zoning Ordinance. / Date of Decision: HERMITAGE ZONING HEARING BOARD: May 27 doa5 MW DONNA OLIVER, Chairperson 0A . Binn 1 LORI ELDRIDGE, Member Me sli MARK A. MILLER, Member 5 Hermitage Fire Department Report ofOperations BEK ATIC A ? E For May 2025 Submitted June 5, 2025 John Flynn, Fire Marshal 6/5/2025 MAY 2025 FIRE DEPARTMENT REPORT RESPONSE LOG: 76 RESPONSES FIRE 3 (3.95%) 1) 25 Structure Fire - Hermitage / Sharon 2) 1 Outside Rubbish Fire EPIOSION/OVERHEATED: 1 (1.32%) 1) Flash Fire EMS/MOTOR VEHICLE ACCIDENTS: 26 (34.21%) 1) 9 Motor Vehicle Accidents With Injuries 2) 11 EMS Assists - Lift Assists/Cardiac Arrest 3) 4 Motor Vehicle Accidents No Injuries 4) 1 Search For Lost Person 5) 1 Motor' Vehicle Accident Extrication HAZARDOUS CONDITIONS: 9 (11.84%) 1) 6 Wires Down - Cable, Telephone, or Power 2) 1 Carbon Monoxide Incident 3) 1 Sewer Gas 4) 1 Carbon Dioxide SERVICE CALLS: 11 (14.47%) 1) 4 Mutual Aid Standbys 2) 2 Lock-outs 3) 1 Ring Removal 4) 1 Water Issue 5) 2 Service Call 6) 1 Unauthorized Burning GOOD INTENT:20 (26.32%) 1) 17 Cancelations While Enroute 2) 1 No Incident Found At Location 3) 2 Steam Mistaken As Smoke FALSE ALARM: 6 (7.89%) 1) 4 Automatic Alarms - Unintentional 2) 2 Malfunctioning Alarms WEATHER RELATED INCIDENTS: 0 (%) SPECIAL INCIDENTS: TIME OF DAY OF CALLS: 8a a.m. to 5 p.m.= 41 Calls 5 p.m. to 8 a.m.= 35 Calls M-F After Hours = 25 Calls Monday thru Friday: 62 Saturday and Sunday: 14 51% of calls come in after hours. 18% of calls came in on the weekends, Patagonia Apparatus Response Total For Month: 1 Mutual AID To Sharon 1 Mutual AID To West Middlesex: Vehicle Extrication Wheatland Apparatus Response Total For Month: No responses MUTUAL AID TOTAL AID GIVEN: 4 - West Middlesex 5 - Sharon 1- South Pymatuning TOTAL MUTUAL AID RECEIVED: 1 - Sharon, Farrell, West Middlesex, Shenango (House Fire) TRAINING Pump Training Water Rescue Training EMS Training ACTIVITIES Track Team Escort Memorial Day Parade INSPECTIONS 30 Restaurant Life Safety Inspections MAY 2025 PERSONNEL RESPONSE TOTALS (Out of 76 Calls) Name Hermitage Monthly Call Volume Name-Patagonia Monthly Call Volume Atwood, Nassiah (Cadet) 0 Chipka, Jamie 0 Amrhein, Noah 1 Chlpka, Matt 2 Boren, Christie 5 Fox, Bryon 1 Bradac, Greg 2 Fox, Dylan 2 Breir, Mark 13 Goleb, Mike 2 Canon, Harry 0 Henry, Wade 0 Cary, Chris 4 Rodemoyer, Brian ) Clark, Case (Empl) 12 Scheuermann, Keith 4 Cowan, Walt 6 Zalewski, Lou Daniels, John Daniels, John "Bubba" 13 53 Total Personnel % of Personnnel Ehrhart, Rich 6 Responding Erdesky, Steve 2 Below 10% 74% Fette, Josh 5 10% to 20% 11% Fiscus, Ben (Cadet) 10 20% to 30% 6% Fiscus, Robert 1 30% to 40% 1% Flynn, John (Empl) 46 40% to 50% 1% Gates, John 1 Above 50% 7% Hougelman, Dave 1 Leech, Nick 21 74% of membership respond to Longwell, Gary less than 10% of calls. Lowrey, Mike 0 Lucich, Ray 16 11% of membership respondto McHenry, Liam (Cadet) 1 10% to 20% of calls. McKnight Charles 4 Monfrdei, Eric 1 Monfredi, Evan 7 6% of membership respond to Myhra Jason 23 20% to 30% of calls. Patton Brianna 0 Patton Jackson 3 1% of member rship respond to Prather Adam (Emp!) 33 30961 To 40% ofcalls. Prather Rae 1 Reda Jim (Emp!) 57 1% of membership respond to Redfoot Tom 8 40% to 50% of calls. Risavi Brian 1 Rollinson TC 6 7% of membership respond to Rollinson TJ 15 more than 50% of calls Ruffo, Abby (Cadet) 0 Scott Ryan (Cadet) 7 Selby, Nicholas 4 Color Represents Wheatland Firefighter Selby, Mark 0 Empl= City Employee, Paid Staff Thrasher, Chris Vasconi David 13 Wadlow Mike 24 MONTHLY ACTIVITY FOR THE NON-OWNER OCCUPIED PROGRAM May 2025 INSPECTIONS: 11 residential inspections were completed VIOLATIONS FOUND: 1 Bedrooms in basements without proper egress. 1 Excessive rubbish in a basement. COMPLAINT: One complaint was reported and investigated in the month of May. TRAINING: No training related to the program was completed in the month of May. RMITAG / 1 SVI A May 2025 MONTHLY REPORT HERMITAGE INSPECTION HEALTH DEPARTMENT CODE ENFORCEMENT Submitted by: Kssll V Bennf City Inspector TO: Hermitage Board of Commissioners FROM: Russell V. Penn, Jr., City Inspector DATE: 06/03/2025 SUBJECT May Monthly Report 2025 There are 182 active construction permits with the following inspections (192) completed for the month of May. 23 Setback inspections 07 Footer Inspections 04 Foundation Inspections 18 Building 01 Underground Plumbing 28 Electrical Inspections 02 Mechanical Inspections 03 Rough Plumbing Inspections 04 Framing Inspections 02 Energy Conservation Inspections 02 Wall Board Inspections 12 Swimming Pools/Fences & Barriers 01 Accessibility 00 Sign Inspections 12 Demolition Inspections 00 Fire Protection 72 Final Inspections 01 Health Inspections MONTHLY ANALYTICS OVERVIEW MAY 2025 / . V NSyI - - - OVERVIEW May Analytics Overview In May, Facebook analytics showed a decline in views, reach, and content interactions compared to April, largely due to the conclusion of a high-performing Earth Day Festival ad campaign. W/hile an early May ad for the Geneva Wine Bus trip generated quick ticket sales, the campaign ended prematurely, contributing to the overall dip. However, a new ad for Free Yoga in the Park launched on June 2nd. continuing. the strategy of running monthly ads following. an Aprilincrease in followers and website visits. Despite the lower engagement, Facebook saw a gain of 175 new followers, with demographics remaining consistent-752% women and nearly half aged 35-54. Boosted posts continued to outperform non-boosted content in terms of engagement. The website saw a 15.8% increase in page views and a 33.3% increase in average session duration, although total and new users decreased compared to April. There was a noticeable uptick in homepage traffic and interest in new pages like Attractions and Places of Interest, indicating. fresh user engagement beyond the usual searches for trash, sewer, and recreation information. Website subscriptions also continued to rise. Chatbot usage saw a 28% increase in users and a 28% increase in total questions, though the resolution rate dipped slightly. SeeClickFix requests also grew, with a more than 50% increase over April, primarily focused on pothole and private property maintenance. FACEBOOK Top Cities Overview New Castle 43% Ohio Total Followers New Followers Reach 9.2% 11,958 175 43.843 Mercer 4.9% Audience Hermitage Gender Age Location Greenville 47.4% Female 35-54 Hermitage 8.1% 75.2% 48.1% 25.6% Sharpsville 8.4% Sharon 13.9% Top-Performing Posts E3 Park FREE POPSICLES hick-A-A food Truck Geneva Bus Trip Popsicles in the Park Welcome Mr. Wadlow Likes 122 Likes 28 Likes 57 Comments 26 Comments 3 Comments 0 Shares 22 Shares 19 Shares 20 Reach 26,833 Reach 7,807 Reach 3.860 WEBSITE Traffic Metrics Total Overview Most Visited Pages Views Total Visitors Bounce Rate Avg Visit Duration 8,634 44.7% 2:04 Home Page 14,655 Active User by Device Desktop Mobile Tablet Register for Parks & Rec 686 54.8% 43.9% 1.3% Subscribers Sewer Bill Online 380 Notify Me e-Newsletter Notifications Sent Payments 768 808 22 Attractions - Places of 302 Interest Subscriber Growth January February March April May Agenda Center Calendar Jobs Newsflash Notify Me 1000 2000 3000 4000 5000 6000 700C CITY APPS Chat Bot Overview Total Users City Services 82 Code Enforcement Online Bill Pay Total Questions 105 Resolution Rate 68.29% Facility Rental RegisterNow Trash Events Jobs Trees See.Click.Fix Trash & Recycling 2.8% 12.4% Other 22.1% Overview Total Request Street Light 205 9% Parks & Playgrounds 0.7% New Request 14 Snow & Ice Removal 4.1% Pothole Top Request 16.6% Sewer Pothole & 7.6% Property Maint. Property Maintenance Private Property 15.9% 7.6% - - Project Progress Report May - Information Technology (IT) Website Redesign Project Continued work on the City's website redesign, including organizing design deliverables, selecting visual content, outlining a structure that aligns with the City's mission and goals, and updating site content for better clarity and usability. Time and Attendance System Setup and Support Handled setup for temporary hires in the Time and Attendance system, including group creation, schedule configuration, and file organization. Drafted updated instructions to improve clarity for both new and existing employees. Coordinated with staff to ensure accurate onboarding and time tracking. Spectrum and Network Upgrades Reviewed Spectrum contracts, assisted in coordinating upgrades and installations, and worked to resolve work order discrepancies. Participated in project meetings and followed up on outstanding items related to equipment and service alignment. General IT Support and Security Provided troubleshooting support for hardware, software, and account access issues, including Microsoft Authenticator setup, printer driver updates, and timeclock configurations. Reviewed the monthly RMOR security scan and responded to internal support and security requests, including assistance with credit card reconciliation by helping to pinpoint discrepancies and navigate Tyler Payments reporting tools. GIS/ESRI Reporting Updated the ESRI comprehensive report along with ongoing discussions to support future GIS infrastructure improvements. Marketing Event Promotion and Content Creation Planned and executed multi-channel marketing campaigns for upcoming city events. Tasks included editing graphics, creating social content, setting up Facebook events, writing subscriber notifications, and organizing boosted ads to maximize visibility and engagement. May E-newsletter Development and Distribution Led the creation of the May e-newsletter from start to finish--organizing content, editing graphics, writing and reviewing copy, and scheduling for both subscriber lists and social platforms. Ensured cohesive messaging and consistent branding across digital communications. Social Media Management and Chatbot Training Maintained daily engagement by monitoring social media notifications, sharing posts, and responding to inquiries. Trained and updated the website chatbot to enhance the user experience and improve accessibility of key information. Project Progress Report May % Marketing Analytics and Strategy Reviewed performance data from social media and e-newsletter platforms, drafted the monthly analytics report, and proposed a strategic schedule for boosted posts to support ongoing city initiatives and events. Website and Marketing Project Coordination Reviewed and approved deliverables related to marketing and website redesign projects, provided feedback, and helped align marketing efforts with project timelines and communication strategies. Payroll & Pension Biweekly Payroll Processing and Adjustments Completed biweekly payroll processing, including timecard generation, reconciliation of accruals, and payroll tax reporting. Handled adjustments for terminated employees, new hires, and employees on leave while ensuring accuracy in pay codes, benefits, and final payouts. New Hire Setup and Onboarding Coordination Managed setup in payroll and imekeeping systems for multiple new hires, including seasonal and temporary staff. Coordinated with staff to streamline onboarding processes, update checklists, review system permissions, and propose improvements for background authorization and employee access. Pension Administration and Retiree Support Processed pension forms for active and terminated employees, reconciled monthly police pension payments, and completed multiple retiree benefit reviews. Worked with actuaries and PMRS to clarify service years, update accounts, and resolve discrepancies with supporting documentation. Unemployment and Leave Management Handled unemployment claims and wage verifications, met with internal and external personnel, and coordinated with state agencies. Worked through pay options for employees on short-term disability where claim coverage dates were unclear, determining how to process payroll appropriately while ensuring required deductions were handled correctly Audit, Reporting & Compliance Responded to data requests from auditors. Drafted pension communications to address discrepancies between CBAS and pension documents. Reviewed system permissions, edited job class details, and refined internal documentation for ongoing compliance in payrolL. RECREATION & JUNE COMMUNITY EVENTS 2025 BOARD MATERIALS Popsicles in the Park The City hosted its first Popsicles in the Park' event to reopen the Rodney White Olympic Park Playground. The park also now boasts a Gaga Ball pit. The event was held on Friday, May 30th. from 11-1 in coordination with HSD early release. Popsicles and city-branded popsicle holders were handed out to visitors, and the Chick-fil-A truck stopped by for anyone seeking a quick lunch. The park was full with lots of families on the playground, kids playing Gaga Ball, and picnic blankets spread along the lawn. Bus Trip . Back by popular demand, the City of Hermitage will travel to the vineyards of Geneva, OH, on Saturday, June 7th. This trip is full! Summer Camp Registration is closed with over 300 individuals registered for camp. Camp will run from June gth-July 18th at Buhl Park. Staff training takes place June 3-5 with over: 35 staff members. Summer Rec Offerings this year will include; Cross Country grades 4-12, Girls Volleyball grades 3-12, Tennis grades 3-12, Wrestling Grades 3-12, Girls Basketball grades 3-12, Boys Basketball grades 3-12, Girls Soccer grades 3-12, Boys Soccer grades 3-12, & Lacrosse grades 5-12. We have had over 660 registrations across these summer rec offerings. Free Community Yoga Free yoga will be offered throughout the summer at the Whispering Pine Park. Sponsored by Sharon Regional Health System June 7 & 28, July 19, August 2 & 30, September 20- 8:30 am DEKI Hockey The Buhl Club plans to run a men's league that will play on Tuesday and Thursday nights. Arts Festival The Arts Festival Committee is still seeking Artist applicants for the event. Food and beverage vendor spots are full. Entertainment will include: o Saturday Musical Guests: The FX Project, Across the Pond Acoustic Favorites with Steve Vuich, Grant Street Exit, Velveeta, a Sunday's Musical Guests: Gordon James Band & 2"d Avenue Project Balloon Twisting and Circus Performances both Saturday & Sunday Magic Show and strolling magician on Saturday a Strolling Paper Magician on Sunday a Inflatbale Games will be present both Saturday & Sunday The children's tent features many returning agencies and organizations, which will provide make-and-take art and craft projects for children visiting the event. The City has been awarded a $3,000 marketing grant from Visit Mercer County, PA Night Markets 2025 The Night Market vendor area is full! Music is booked for the season with the Aura performing in July, Tim Dye performing in August, Ruby's Mountain Music in September, and Jay Bird in October. The Children's tent activity providers for 2025 include the Kiwanis Club with their popular bicycle helmets, the Buhl Club, Penn State 4H, and HopeCAT. PLANNING, COMMUNITY, AND BUSINESS DEVELOPMENT V A P CORE VALUES VIBRANT CITY HEALTHY CITY THRIVING NEIGHBORHOODS PROSPEROUS ECONOMY COMPLETE CORRIDORS MAY MONTHLY ACTIVITY REPORT JUNE 25, 2025: BOARD OF COMMISSIONERS MEETING HERMITAGE) ICKO h ARC. ER Our Vision: To create a vibrant and prosperous city that is the region's commercial and employment hub and the residential community of choice, marked by safe and pleasant neighborhoods, and diverse recreational, entertainment and enrichment opportunities Contents 1. Items for Consideration by the City of Hermitage Board of Commissioners. 3 2. Infrastructure and Facility Project Report. 3 2.1 Capital Paving 3 2.2 Neighborhood Investment Program (NIP), 3 2.3 Hermitage Athletic Complex.. 4 A. PennDOT MTF Trail Project. 4 B. HAC Field Lighting Project. 5 C. HLL Concession & Restroom Facility Project. 5 D. SVI Recreational Enhancement Project 6 2.4 Lamor Road / North Keel Ridge Road - PennDOT TIIF 6 2.5 Joy Cone Plant Expansion RACP (3246-00). / 2.6 Route 18 (North Hermitage Road) Sidewalk Project / 2.7 Broadway Avenue and Council Avenue Traffic Signal Project 8 2.8 Lorenwood Drive PennDOT Multimodal 9 3. Community Development Block Grant (CDBG) Project Report 9 3.1 CDBG Contract Status Report 9 3.2 Housing Rehabilitation Report. 9 3.3 CDBG Public Facilities and nfrastructure Improvements 10 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1). 10 4.1 Shenango Valley Mall Redevelopment. 10 4.2 Town Center RACP Site Readiness Grants. 11 4.3 CFA MTF Grant. 12 4.4 PennDOT MTF Grant. 12 45 City Center Corridor Beautification Project. 13 5. Community and Business Development Programs and Initiatives 13 5.1 HMA South Neshannock Road Sewer Extension Project 13 5.2 Rodney W/hite Playground Project 13 5.3 HMA Slurry Tank Project. 14 5.4 Shenango Valley Animal Shelter Site Preparation Project.. 14 5.5 Hermitage Small Biz 15 5.6 Wheatland Merger. 15 5.7 City of Hermltage/Hermitage Little League/Penn State Shenango Collaborative 17 6. Community Event Schedule 18 7. Newsletter/Parks & Recreation Publication 18 1 8. Authorities, Boards, Commissions (ABCs) and Community Partners. 19 8.1 Hermitage Planning Commission 19 8.2 Hermitage Community and Economic Development Commission (HCEDC) 20 A. Homebuyer Assistance Program Committee 20 B. Housing Development Assistance Initiatives 20 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC), 21 8.4 Penn-Northwest Development Corporation 21 8.5 Homegrown Initiative 22 8.6 LindenPointe Development Corporation 22 9. Supplemental Information, Reports and Minutes 23 2 1. Items for Consideration by the City of Hermitage Board of Commissioners Final Donald C. Hogg Consolidation Plan Lot 1 - Valley View Road. 2. Infrastructure and Facility Project Report 2.1 Capital Paving Location: Monticello Avenue, Tiffany Lane (Bonny Lane to Jerry Lane), Fran Lane (Bonny Lane to Jerry Lane), Lee Run Road (Bonny Lane to Danielle Court) Bid Opening Date: June 2025 Contractor TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The Monticello Avenue Stormwater and Roadway Improvement phase of the 2025 Capital Paving Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to be constructed in the Summer of 2025. Advertisement for bids went out on June 2, 2025, with bids to be opened on June 25, 2025. In addition to the regular capital paving program, the Cityi is soliciting bids for the Wheatland neighborhood capital paving program, including Balm Street, Cherry Street, Riddell Street and Orchard Street. 2.2 Neighborhood Investment Program (NIP) Location: Fern Street (Greenwood Avenue to Baker Avenue) Bid Date: June 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: TBD The 2025 Neighborhood Investment Program is currently in the design phase. The project is to mill and repave and include new signs on these roads. The project is expected to begin in the Summer of 2025. The advertisement for bids went out on June 2, 2025, with bids to be opened on June 25, 2025. The objective of the Neighborhood Investment Program is to systematicaly upgrade the City infrastructure, an area at a time in our older, established neighborhoods before deterioration begins by identifying the program areas, taking a comprehensive assessment of existing conditions including input 3 from property owns and residents, determining needs and developing a work plan, funding sources and a timeline. The anticipated program outcomes are to develop public/private partnerships where property owners and utilities work with the City on area improvements, such as upgrading and improving public facilities, and the residents continue to maintain or improve their properties maximizing property values and a high quality of life in our neighborhoods. (Please see attached map of neighborhood blocks.) CURRENT TARGET AREA "BLOCK7" 2022-2027/The neighborhood targeted for improvements includes the area a bounded by East State Street on the north, South Buhl Farm Drive on the east, SV Freeway on the south and the City of Sharon on the west. Block4 2013-2016 - BlOckS 2013-2016 Blocka 1998-2007 Block2 2000-2042 Block 14 2021-2027 Block6 20192020 Blocks 2009-201 NIP History by Block Area S Y 2.3 Hermitage Athletic Complex A. PennDOT MTF Trail Project Bid Date: Tentative June 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: TBD 4 Project Completion: TBD Estimated Project Cost: $517,000 PennDOT MTF Grant: $350,000 The project includes constructing trails connecting Lorenwood Drive in the Hermitage Athletic Complex. The City has solicited proposals for engineering firms and RFP's. A City executed Grant Contract was received on January 9. 2025. The City has hired IAG Consulting to engineer the project and the design work is complete. On April 22, 2025 PennDOT approved the Environmental Document. The bid opening is scheduled for June 11, 2025, B. HAC Field Lighting Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $225.000 CFA Grant: $95.000 A $95.000 CFA Greenways, Trails and Recreation Program award for this project was announced on January 28, 2025. The project will construct pre-cast concrete bases, galvanized poles and LED lighting at Softball Field #1 at the HAC. The grant award was approximately one-half of the grant request SO additional funds will need to be dentified for the project. On June 2, 2025, The City applied to the Scott Foundation Inc. for a $54.000 grant. C. HLL Concession & Restroom Facility Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: $931,684 CFA Grant: $781,684 On October 22, 2024. the Commonwealth Financing Authority approved a $781,684 grant for a concession and multi-purpose facility at the HLL. The project is part of larger vision and collaboration with Penn State Shenango (PSS) to establish a collegiate-level field to host the PSS Men's Baseball Program as well as tournaments and camps. On December 12, 2024. the city signed the Grantee Approval Request. A fully executed Grant Contract has noty yet been received from the Commonwealthn. On March 26, 2025. the City was awarded a Mercer County Tourism Attraction Grant through Visit Mercer County in the amount of $25.000 to help offset the remaining costs. On April 2, 2025 Michael Bochert President of Hermitage Little 5 League, reported that HLL was close to their goal of $100,000 for the project. The project is currently in design with bidding planned for July and construction thereafter. D. SV Recreational Enhancement RACP Project Bid Date: Tentative April 2026 Contractor: TBD Base Contract Award: TBD Start Date: TBD Estimated Project Cost: TBD CFA Grant: $1,250,000 A $1.25 million RACP award for this project was announced on November 1, 2024. An Award Letter was issued by the Governor on November 8, 2024. The project will construct 9 Pickleball Courts, parking and pedestrian facilities at the Hermitage Athletic Complex. The city executed an award acceptance letter in November, following the Award Letter. Grantee Webinars on the AssignmentWorksheet completion were held February 20th at 1:30 p.m. and February 21st at 10:00 a.m. The required Grantee Selection and Partner Portal Assignment worksheet was submitted to the state on April 9. 2025 as a precursor to the Project Management Plan. The Project Management Plan was submitted May 8, 2025. IAG Consulting is the project engineer. The project design requires a wetlands delineation, NPDES permit, land Development Plan and PA Office of the Budget state consultant review. Project construction is scheduled to begin mid 2026. 2.4 Lamor Road / North Keel Ridge Road = PennDOT TIIF Bid Date: April 7, 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: July 2025 Project Completion: Tentative September 2025 Estimated Project Cost: $1.730,000 PennDOT MTF Grant: $1.730,000 The grant contract and project construction will be managed by PennDOT District 1 personnel. The project is an investment in Transportation Infrastructure Improvements to support the plant expansion of Joy Cone and update key access points for the manufacturing plant. In collaboration with Joy Cone and PennDOT District 1, a request was made to expand the project grant scope to include North Keel Ridge Road (SR3011). The request was approved by DCED on May 24. 2024. The City is coordinating with PennDOT consulting engineers and Joy Cone on the design of the Lamor Road and Keel Ridge Road projects. There are monthly meetings scheduled to discuss progress; both projects are tentatively scheduled to bid in April 2025. with construction slated to begin in June 2025. 6 PennDOT has bid the Lamor Road portion of the project and work is scheduled to begin in June 2025. The City opened bids May 1, 2025 on the North Keel Ridge portion of the project. The engineer and legal are reviewing the bids and tentatively scheduled to award the contract at the May Board meeting. The project was awarded to Kirila Contracting, Inc. Brookfield, OH in the amount of $528,228. 2.5 Joy Cone Plant Expansion RACP (3246-00) Bid Opening Date: February 14, 2024 Contractor: Kirila Contractors, Inc. Base Contract Award: $2,075.079 Start of Construction: February 2024 Project Completion: December 2024 RACP Grant: $1,000,000 Private Match - Joy: $1,100,000 A RACP award was received on October 26, 2022. WallaçePancher Group (W/PG) was retained by Joy Cone to provide project design services. Resolution No. 8-2023 authorized the city to file the full project application. The Project Management Proposal (PMP) was submitted to the State June 7, 2024. The State assigned a consultant, T& W Consultants, LLC, Pittsburgh, PA to assist the Commonwealth with the project. An entrance meeting was held with them on August 1, 2024 to review the project. The City is continuing to work with. Joy Cone and the consultant on submitting the required information and documentation. Joy Cone and City staff had a virtual meeting with T& W, state assigned consultant to review the outstanding grant special conditions. 2.6 Route 18 (North Hermitage Road) Sidewalk Project Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: 2026 Project Completion: TBD Estimated Project Cost: $392.583 & Preconstruction Costs TASA Grant: $392.583 The City has been awarded a Federal Transportation Alternative Set-Aside (TASA) grant through PennDOT. The grant is for a Safe Routes To School Project that will extend sidewalks on the west side of Route 18 from the intersection with Highland Road to the existing sidewalk near the Valley YMCA property. The reimbursement grant agreement with PennDOT was fully executed on June 27. 2024. A meeting was held 7 on August 8, 2024 with PennDOT officials to discuss the project. A project scoping meeting was held by PennDOT on August 21 2024. The only significant issues identified were whether any right-of-way acquisitions will be required and the possible need of constructing a retaining wall at the property at the corner of Highland Road and North Hermitage Road. WallacePancher Group Is under contract to begin design of the project. Engineering work will begin in October 2024 and construction is planned for 2025. A meeting with WallacePancher was held on December 5h to discuss obstructions and topography challenges. On January 24th WallacePancher distributed an updated set of plans displaying the revised sidewalk route and included small areas requiring right-of-way regulations near the intersection with Highland Road. On February 13. 2025. a meeting was held with WallacePancher and PennDOT to discuss rights-of-way issues. Mannik Smith Group (formerly WallacePancher ) will provide engineering services for the right-of-way acquisitions. In March Mannik Smith Group submitted a Right-of-Way Plan to PennDOT for their review. A Microsoft Teams meeting was held on April 7. 2025 between PennDOT, Mannik Smith Group and the City and needed revisions to the surveyor's plans were identified in order to finalize the Right-of- Way Plan On April 23, 2025 Mannik Smith Group submitted a revised Right-Of-Way plan. Plan design is ongoing. 2.7 Broadway Avenue and Council Avenue Traffic Signal Project Location: Broadway Ave/Council Ave (W/heatland Neighborhood) Bid Opening Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: October 2025 Project Completion: Tentative July 2026 Estimated Project Cost: $537399 GLG Grant: $429.919 The City reçeived a $429.919 PennDOT Green Light GO grant to upgrade the trafic signal infrastructure at the intersection of Broadway Ave & Council Ave in the Wheatland neighborhood and coordinate the signal with the other traffic signal at Broadway Ave/Mercer Ave. Engineering will take place tentatively Fall 2024/Spring 2025 with construction scheduled for Summer/Fall 2025. A grant/reimbursement agreement was executed by City officials on August 7, 2024 and wilL become effective upon execution by State officials. The City requested proposals in October 2024 from qualified engineering firms and Whitman, Requardt & Associates (W/RA) was selected. W/RA held a kick-off meeting on November 26,2024 to discuss next steps, design preferences and challenges. Construction is expected to begin in 2025. On February 3td a Quarterly Status Update was forwarded to PennDOT with an extended timeline showing construction beginning in August 1, 2025 with completion on July 1, 2026. On February 28, WRA provided the City with a Progress Report indicating that the project is on schedule. Base mapping, PA One Call and a topographic survey have been completed. Preliminary traffic signal design has started. A further progress report was provided on April 2nd and traffic counts, data collection and preliminary traffic signal design have been completed and traffic signal timing analysis has started. A field visit with PennDOT occurred on May 9, 2025. Plan design is ongoing. 8 2.8 Lorenwood Drive PennDOT Multimodal Bid Date: Tentative April 2026 Contractor: TBD Base Contract Award: TBD Start of Construction: 2026 Project Completion: TBD Estimated Project Cost: $471.503 PennDOT MTF Grant: $330,000 The grant was announced on August 19. 2024 and a Grant Contract is pending. The project includes making improvements to Lorenwood Drive and extending trail connections further into the Hermitage Athletic Complex. It represents Phase 2 of a project to establish a trail connection from Lorenwood Drive to the HAC, which received a $350,000 PennDOT Multimodal award in 2023. A fully executed grant agreement was received from PennDOT in January 2025. The City will begin the process to select an engineer to prepare plans and specifications for construction. 3. Community Development Block Grant (CDBG) Project Report 3.1 CDBG Contract Status Report City of Hermitage CDBG Program Community Development Block Grant) PA DCED - The City of Hermitage is an entitlement City through HUD and the PA Department of Community and Economic Development The city receives an annual allocation of funds, based on an entitlement formula, that is geared towards providing fundable and eligible projects to low-moderate income citizens in the city, focusing on a 3-year community development plan. The city typically focuses on roadway improvement projects in qualified areas of the city, housing rehabilitation for single-family. owner occupied, income eligible homes, and grant administration. Program Year Contract No. Grant Period Amount Status/Exp. To Date 2022 C000084344 1/3/23-1/2/27 $318,613 $318,613 2023 C000089099 5/8/24 - 5/7/28 $318,801 $101,596 2024 C000093005 2/13/25 - 2/12/29 $314.756 Pending 3.2 Housing Rehabilitation Report CDBG/HOME Housing Rehabilitation Report - City of Hermitage Homes currently undergoing rehabilitation. o There are approximately thirty (30) applicants on the Hermitage waiting list. 9 The City of Hermitage Housing Rehabilitation Program focuses on providing funds, through a deferred loan to grant program, for qualified, single-family, owner occupied, income eligible homeowners in the city of Hermitage. The city partners with the Lawrence County Community Action Partnership to deliver these funds. The partnership with LCCAP incudes initial intake and income verification, home inspections and lead hazard assessments, specifications for work, and bidding to qualified contractors. The homes are brought up to minimum housing standards. Typical work includes roofs, doors, windows, siding, furnaces, etc. The City uses CDBG funds, HOME funds and other grant funds applied for to complete the projects. The City applied for a HOME grant in January 2025 in the amount of $750,000. The City will utilize existing CDBG funds and anticipated HOME funds to continue the Housing Rehabilitation Program. 3.3 CDBG Public Facilities and ntrastructure Improvements Location: South Crescent Drive, King Drive Contractor: TBD Bid Date: Tentative Summer 2025 Bid Opening Date: TBD Base Contract Award: TBD Start of Construction: TBD Project Completion: Fall 2025 The CDBG Paving Project: Project is to construct storm water improvements. and milling/paving along with new signs on King Drive Greenwood to South Crescent) and South Crescent (King Drive to southern end of Crescent). The project is currently in design and is planned to be constructed in the Fall of 2025 4. Vibrant City Center Project (2030 Comprehensive Plan Value #1) The Vision = Hermitage is a vibrant City, featuring a walkable city center that is home to a mix of residential and commercial uses. The Intent - With the retail commercial landscape changing. the time is ripe to focus on creating a walkable City Center that is home to public open space, a mixture of uses and entertainment Placing a higher emphasis on building form and design can help to establish an identity for what is now, the geographic center of the City. 4.1 Shenango Valley Mall Redevelopment During the Hermitage 2030 Comprehensive Plan Process and within the concept of a Vibrant City Center, much time was spent discussing the potential redevelopment of the Shenango Valley Mall site. The mall site is seen as the prime opportunity to make the vision for a 'vibrant city center" a reality. 10 The private ownership of the property has been a barrier for a potential redevelopment for many years. On August 5'h, 2022 the SVI Mall site was purchased by Flicore, a privately held real estate development firm located in Pepper Pike, OH. The city staff has been working with the Flicore leadership team as they plan to redevelop the 54-acre-site. The staff is strongly encouraged that a significant investment in the deteriorated site will result in a successful project. The Mall closed on May 31. The developer is working with utility companies to shut off service and conducting an Asbestos Assessment in preparation of a demolition permit. A demolition permit was filed on September 16th. Bids for the demolition work were received by October 10th. and Sereday was selected as the contractor. Demolition work started on January 2, 2025. On January 13. 2025. the Hermitage Planning Commission approved a Subdivision Plan and four Major Land Development Plans with conditions. The Mercer County Regional Planning Commission reviewed the plans and provided comments on February 7, 2025. The Hermitage Board of Commissioners approved the plans with conditions on February 11. 2025. The Mall, Sears Auto Center and Firestone buildings have been demolished. as of April 2025. 4.2 Town Center RACP Site Readiness Grants Demolition Bid Date: October 2024 Contractor: Sereday Trucking Base Contract Award: $2,250,000 Start of Construction: Fall 2024 Project Completion: April 2025 Estimated Project Cost: $7,161,500 RACP Grant: $3.500,000 Private Match - Flicore: $3.661,500 Site Work Bid Date: April 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: September 2025 A $2.5M RACP award was received on August 1, 2019 and a $1M RACP award was received on December 23. 2020. WallacePancher: Group (W/PG) was retained by Flicore to provide project design services. Resolution No. 18-2022 authorized the City to file a combined project application for the two awards. The city received the RACP project grant agreement on January 19, 2024. The staff is working with Flicore and W/PG to prepare and submit the required "Special Conditions" documentation to the Governor's Office of Budget (OB). 11 4.3 CFA MTF Grant Bid Date: March 13, 2025 Contractor: TBD Base Contract Award: TBD Start of Construction: Q3 2025 Project Completion: TBD Estimated Project Cost: $1,043.000 RACP Grant: $730,000 Private Match - Flicore: $313.000 A $730,000 Commonwealth Financing Authority (CFA) Multimodal Transportation Fund grant was received on November 12, 2019 for a City Center public roadway project connecting the SVI Mall redevelopment project to the Route 18/Route 62 Roundabout This grant was extended until June 30, 2025. The Cityi is working with the developer and its engineer to prepare specification for this roadway improvement On March 14th the City submitted a letter to DCED requesting a one-year extension of the Grant Contract to June 30, 2026, On March 27th a Pre-Bid Conference was held. On March 31St, PennDOT issued a Highway Occupancy Permit that is required for the project. The bid opening occurred on April 1oth with Kirila Contractors being the apparent low bid. Also, on April 10th the City received the fully executed 4th amendment to the CFA Grant Contract, extending the expiration date to June 30,2026. Flicore has retained ECON Partners, Radnor, PA to assist with RACP funding compliance matters. 4.4 PennDOT MTF Grant Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: Q2 2025 Project Completion: TBD Estimated Project Cost: $1.758,000 RACP Grant: $1,230,000 Private Match: $528,000 A $1,230,000 PennDOT Multimodal Transportation Fund grant was received on April 16, 2021 for a City Center public roadway project connecting the SV Mall redevelopment project and the undeveloped 24 acre site to a Route 18 signalized intersection at School Drive. On November 10, 2024. the Grant Contract was extended until November 26, 2026 with conditions. On January 14, 2025 a quarterly status report was submitted to PennDOT. A meeting with PennDOT officials was held on April 28th in Harrisburg to discuss the scope oft the work. 12 4.5 City Center Corridor Beautification Project This project will remove the larger concrete medians along both North and South Hermitage Road (Rt. 18) oetween the Shenango Valley Freeway and School Drive and replace the concrete with appropriate, attractive landscaping. The project is a component of the Town Center Project and is planned to be completed in 2024. On June 4: 2024, staff met with PennDOT District Engineer Brian McNulty to facilitate approval for the project. On July 31, 2024. the City submitted a Beautification Grant application. To Visit Mercer County requesting a $20,000 grant. On September 24. 2024 Visit Mercer County approved a $20,000 grant for the project. A DCED Main Street Matters grant application was submitted on November 24, 2024. seeking a $70,969.50 (50%) grant. Main Street Matters grants were announced on April 7, 2025 and the project was not selected for a grant. 5. Community and Business Development Programs and Initiatives 5.1 HMA South Neshannock Road Sewer Extension Project Bid Date: Tentative Fall 2024 Contractor: Mortimer's Excavating Inc. Base Contract Award: $1,532,700 Start of Construction: March 2025 Estimated Project Cost: $2,037,.888 CFA State Grants: $1,418,210 The project will extend sewer Lines to 93 homes and businesses along South Neshannock Road and portions of Virginia Road and Miller Road and includes the purchase of grinder pumps as part of the low- pressure sanitary sewer system. Two separate state grant programs were accessed for the sewer extension and grinder pump portions of the project. The maximum amount of state grant funds were secured as a 20% local match was required and engineering and related costs were excluded from grant funding. A1 fully executed Grant Agreement was received on February 27, 2024. On February 3. 2025 the City received an executed amendment to the Grant Agreement, which was requested to enlarge the project to include improvements and repairs to the Pine Hollow Pump Station as the original project came under estimate. As a result, $358.779.30 of the grant funds will defray the cost of the Pine Hollow Pump Station Project. On April 18, 2025, Mortimer Excavating began construction on the main Line and is currently securing easements for the latest connections after installation of the main Line. 5.2 Rodney W/hite Playground Project Bid Date: February 2025 Contractor: J. & T Paving Inc. Base Contract Award $185.000 Start of Construction March 2025 13 Estimated Project Cost $185.000 plus equipment $128,826 CFA State Grant $177327 The project will replace the existing playground at RWOP with new equipment, an accessible poured rubber surface and new benches. The playground is over 25 years old, has reached its useful life, and cannot be repaired or refurbished. The maximum state grant was secured, which required a 20% local match. Af fully executed Grant Agreement was received on March 12, 2024. The City purchased equipment through the COSTARS program. HHSDR was retained to prepare plans and specifications and bids are due by Friday, November 15h. The Bid was awarded to J & T Paving Inc. for equipment and play surface installation. Demolition of the old playground was completed in late February. The new playground equipment was installed in early April. The playground surface was installed the week of May 5th. The playground was opened on May 13th. 5.3 HMA Slurry Tank Project Bid Date: TBD Contractor: TBD Base Contract Award: TBD Start of Construction: TBD Estimated Project Cost: $250,000 Pending State Grant: $250,000 The project will purchase and install two 10,000-galon food waste storage tanks for the HMA Food Waste to Energy Program. It will add additional capacity to their current 35.000-gallon storage tank capacity allowing the HMA to accept more food waste for conversion to electricity. The anticipated grant will fund the project with no local match. A fully executed Grant Agreement was received on February 21, 2024. An Invoice for upfront grant proceeds was submitted on April 5. 2024. On May 22, 2024. the grant proceeds were received from the Commonwealth and placed in a separate, interest-Dearing account. 5.4 Shenango Valley Animal Shelter Site Preparation Project Bid Date: August 2024 Contractor: DSL Excavating LLC Base Contract Award: $160,405 Start Date: September 2024 Keystone Communities Grant: $135.000 The project will provide for site work to prepare land, adjacent to Tails of Hope, for construction of a new SVAS building. A Keystone Communities grant awarded to SVAS will pay for the site work. The grant contract was extended until June 30, 2025. The SVAS Board intends to eventually construct a new building using a state LSA grant along with private funds. DEP NPDES permit was received June 2024. Bids were solicited in July 2024. A groundbreaking ceremony was held on September 21, 2024 at 10:00 am at the site. Site work has been completed. 14 The City assisted the SVAS in requesting and receiving reimbursement for the entire grant amount. The City and the SVAS also received a Commonwealth Financing Authority (CFA) Local Service Account (LSA) grant in the amount of $425,000 to build a new animal shelter facility on Lynnwood Drive. The project has been designed and is currently out to bid for construction, with bids due June 19, 2025. 5.5 Hermitage Small Biz The naugural meeting of Hermitage Small Biz was held on January 23. 2024 at Valley Kitchen, with 45 people in attendance, including Hermitage officials. The group, spearheaded by Summer Wise, owner of So, So Trendy Boutique, aims to promote Hermitage small businesses, and the city at large, and to explore ways that businesses can support each other and market their goods and services jointly. The city will provide support to the group and Collaborate with its efforts. A second meeting was held on April 9. 2024 at Vey's Pub & Grill, with approximately forty people in attendance. The group discussed the Hop and Shop event on April 12-13. a possible event at the Mall on May 4. a Small Business Saturday event on November 30, and events around the American Roller Sports Speed Skating Competition on June 10-14 at Olympic Fun Center. A Farewell To the Mall; An End of An Era, Beginning of Tomorrow was held on May 4. 2024 with over forty vendors, food trucks, children's play area and Memory Wall. On August 20, 2024 a Small Business Saturday brainstorming session was held in Sharon and Hermitage. Small Biz leaders will participate and explore a collaboration for Small Business Saturday with Sharon businesses. On September 24. 2024 a meeting with Angie Urban and Jeff Feola of the Sharon Community Development Corporation was held to discuss cooperative efforts for Small Business Saturday and joint marketing. Hermitage Holiday Shop Around was held from November 29 - December 2, as a Small Business Saturday event, involving Webb Winery, Giovannas Gourmet Coffee, One Hot Cookie, Olympic Fun Center, The Healing Tree, Diane's Boutique, Poppy Road Boutique, Best Life Boutique and Trendy Boutique. A meeting with Summer Wise is scheduled for February 26th to discuss future Hermitage Small Biz activities. A Spring Hop Shop event was held on April 12th and 13th involving So So Trendy, Diane's Boutique, Best Life Boutique, Poppy Road Boutique and One Hot Cookie. 5.6 Wheatland Merger January 1: Merger effective. January 1: Hermitage Earned Income Tax rate applied to Wheatland neighborhood wage earners and Local Services Tax now remitted to Hermitage. Berkheimer to collect EIT and LST. January 2: Danielle Wanner employed by the city to retain part-time presence at former Wheatland Borough Building to assist with Wheatland audit, merger transition, rental of social hall, public inquires. Hours are M, Tu, Fri from 10 a.m. to 2 p.m. January 2: Tri-County industries begins solid waste and recycling collection under City of Hermitage contract terms. W/heatland neighborhood customers will see toter rates cut in half, during the life of the contract, due to the lower Hermitage contract rate. January 15: Business License Tax form mailed to Wheatland neighborhood businesses by Hermitage Treasurer. Due date is April 15. 2024. 15 January 25: Assignment of Strategic Management Planning Grant contract from the Borough of Wheatland to the City of Hermitage approved by the Commonwealth of Pennsylvania. $52,195.66 in grant funds remain to offset merger costs. February 5: Vehicle registration for Ford Truck and Case Backhoe transferred from Borough of Wheatland to City of Hermitage. February 7: McGill, Power, Bell and Associates begins Independent Audit of Borough of Wheatland for 2023 year. February 16: Initial Hermitage Sewer Bills mailed to W/heatland neighborhood customers. City of Hermitage bills and collects at residential rate of $4750/month and pays City of Farrell, in bulk, for wastewater treatment. March 1: Liquid Fuels Allocation for W/heatland Neighborhood received by the City. March: City/County property tax bills mailed from Hermitage Treasurer to Wheatland neighborhood property owners. Property owners will see an 80% reduction in their municipal property taxes due to lower Hermitage millage rate. March: ALL utilities for W/heatland facilities transferred to Hermitage. March 27: A request for a federal earmark was submitted to Senator Casey and Senator Fetterman for a Sewer Upgrade Project in the W/heatland Neighborhood. April: Working with Thompson Fabricating to clear up lien on property with Wheatland Borough Reconstruction Fund. April: Working with Paul O'Brien to apply for CFA Multimodal Transportation Fund grant to develop a rail spur for Boise Cascade that will result in ten new. jobs. May 9: Lt. Governor Austin Davis toured Wheatland Tube and celebrated the successful merger. June: Blue Collar Bettys received their liquor license. June 5: HHSDR issued final Wheatland facilities study. June 6: Fourth set of STMP Grant Invoices were transmitted for reimbursement. June 7: Met with Marc Buskirk and Robyn Churko at Yourga Trucking to discuss the Bonded Warehouse Project. June 24: Wheatland annual PUC - Act 13 payment received. June 28: Wheatland franchise fee received from Charter One Spectrum). July 8-9: The parking lot at the Wheatland Community Building was paved. 16 August 1: School property tax bills and Per Capita bills were mailed by the Hermitage tax office to Wheatland Neighborhood property owners and residents. August 6: A ribbon cutting was held at Blue Collar Bettys. August 27: Fifth set of STMP grant invoices were submitted for reimbursement. September 26: The State Facilities Closure Transition Grant to the County was amended to provide funding to address deferred maintenance at the Wheatland Community Center building. October: HHSDR is assessing roof conditions at the Wheatland Community Center building and repairs will be funded by a $231,000 from the State Facilities Closure Transition Grant. The County is currently holding these funds and will provide 75% of the funds upon invoice and the remaining 25% upon completion. Al bid opening for the Wheatland Community Center Roof Project was held on January 6, 2025. The bid was awarded to Gildea Group in the amount was $138,691. The remaining grant funds will address drainage and site work at the building. The roof project is complete. The grant payment on the STMP Grant was received by the City and a Grant Closeout Report was submitted on January 9, 2025. JT Paving was the low bid for drainage work at the Wheatland Community Center with a bid of $46,505. The drainage project is complete. $231,617 reimbursement was received from Mercer County. 5.7 City of Hermitage/Hermitage Little League/Penn State Shenango Collaborative In Summer 2023. Penn State Shenango (PSS) officials approached the City of Hermitage and Hermitage Little League (HLL) to explore a collaboration to retrofit the HLL Senior Field to accommodate a college- level baseball program. PSS launched a men's baseball program attracting 34 new students with an initial season in 2024. PSS reached an agreement to use Eastwood Field in Niles, Ohio, in the mmediate term, but desires a long-term solution for a field in Pennsylvania and within proximity to their campus. On October 8, PSS, HLL and city officials had a preliminary conversation with Dr. Margo DelliCarpini, Penn State Vice President of Commonweatth Campuses, about the potential project, during her visit to the Shenango LaunchBox for a ribbon cutting ceremony. A1 future meeting and site visit with Dr. DelliCarpini is planned for later this year. Once the selected engineering firm provides the conceptual drawings and improvement plans with estimated costs, PSS officials will have the opportunity to make a more detailed presentation to Penn State leadership with a specific ask for funding. An RFP was issued to three engineering firms, with experience in designing college athletic fields, to provide proposals for developing conceptual drawings and an improvement plan with estimated costs for the Senior Field retrofit, and for a multipurpose building with adequate restroom, concessions, meeting room and storage space. On November 28, the city submitted a grant application through the very competitive LSA - Statewide program to seek funds for the multipurpose building at a cost of 17 approximately $800,000. On February 7. PSS and city officials held a virtual meeting with K & W Engineers, which submitted a proposal in response to the RFP at a low-bid price of $14.900. On March 8, the City applied for a state grant in the amount of $35.000 to cover engineering and surveying costs. On March 28th a fully executed Grant Agreement for $35.000 was received and an Invoice for upfront payment of the grant proceeds was submitted. On April 9 an Agreement with K & W Engineering for planning services was signed, to be paid from grant funds. A request for quotations for a full survey of the HLL property was issued with the work to be paid from grant proceeds. On April 23. 2024 a site visit with K & W Engineering, City, little league and PSS officials occurred to scope out the project. On June 3. 2024, a virtual meeting was held with K & W Engineering to discuss oreliminary Baseball Field Improvement Plan. Working on securing a third quote for survey of field, in addition to quotes from Matthew Hart and K & W Engineering. On July 2, 2024. K & W/ Engineering issued a Preliminary Study recommending three phases with options. A meeting to discuss the project was held with Carey McDougall, Chancellor and Chief Academic Officer, Penn State Shenango on August 7, 2024. On August 27, 2024 a meeting was held with the Buhl Regional Health Foundation officials to discuss funding opportunities. On September 13. 2024, a meeting was held with Carmen Aiello of Visit Mercer County to discuss funding opportunities. On October 22, 2024. the Commonwealh Financing Authority approved a $781,684 grant for a concession and multi-purpose facility as part of this initiative. On February 4. 2025, a meeting was held with Andy Puleo of PSU-Shenango to discuss fundraising strategies and advancing the project. Penn State has committed $105.000 to the City SO far for softball and baseball activities at the HAC and HLL. The City is partnering with Penn State Shenango on a grant request from Buhl Regional Health Foundation for $200,000 for field enhancements at the Hermitage Little League. The applications advanced through the first round and second-round information was submitted on May 21st. 6. Community Event Schedule The City of Hermitage supports the following seasonal, family-oriented, 2025 community events: Earth Day Festival Saturday, April 25. 2026 Geneva OH Bus Trip Saturday, June 7 Night Market Thursdays, July 10, August 14, Sept 11 (Corn Roast) & October 2 Arts Festival Saturday, July 26 & Sunday, July 27 Holiday Light Parade Saturday, November 22 Winter Solstice Sunday, December 21 7. Newsletter/Parks & Recreation Publication The City schedules the publication of the newsletter on a quarterly basis. The purpose of the newsletter is twofold; first to announce the seasonal Parks & Recreation programs ("Parks & Recreation Edition), and secondly to provide City residents and businesses, as well as various regional community and economic development partners, with an update on community programs, projects and services ("City Update" Edition). The two editions are often published jointly. The schedule of upcoming newsletters is as follows: 18 Scheduled Date Material Issue of Publication Deadline Winter 2025 January 24, 2025 January 16, 2025 Spring 2025 April 11, 2025 March 23.2025 Summer 2025 July 18, 2025 June 19, 2025 Fall 2025 October 3. 2025 September 19, 2025 Past issues of the newsletter can be found @ wwwhermtagener 8. Authorities, Boards, Commissions (ABCs) and Community Partners 8.1 Hermitage Planning Commission Hermitage Planning Commission 2024 Meeting Schedule: (ALL meetings held at 8:30 a.m.) January 6, 2025 - Special Meeting January 13. 2025 (holiday reschedule) February 3. 2025 - cancelled March 3. 2025 April 7. 2025 May 5. 2025 - cancelled June 2, 2025 July 14, 2025 (holiday reschedule) August 4. 2025 September 8, 2025 (holiday reschedule) October 6, 2025 November 3. 2025 December 1, 2025 (Meetings are held in the Hermitage Municipal Building, Commissioners Meeting Room #302 at 8:30am). The Hermitage Planning Commission consists of nine members, appointed by the Hermitage Board of Commissioners, who fulfill the advisory duties and obligations prescribed by the Pennsylvania Municipalities Planning Code and the Hermitage Code of Ordinances. The Planning Commission is responsible to make recommendations to the Hermitage Board of Commissioners regarding the creation and adoption of the Comprehensive Plan, creation and amendment of municipal zoning, subdivision and land development ordinances, action on individual subdivision and land development plans, and any other matters related to the physical development of the municipality. Members: Matt Lburdl-Charperson, Woody Steele-Secretary, Bonnie Benton, Amy McKinney, Thomas Rollinson, Chester Scholl, Jr, Raymond Slovesko, James Tamber, and Kara Wasser 19 8.2 Hermitage Community and Economic Development Commission (HCEDC) HCEDC 2025 Meeting Schedule: Thursday, January 9, 2025 Friday, April 11, 2025 (reschedule) Thursday, July 10, 2025 Thursday, October 2, 2025 The HCEDC periodically schedules and advertises Special Meetings to consider relevant, time sensitive matters. (Meetings are held in the LindenPointe Training & Workforce Development Center, 3050 Prosperity Place, at 12:00 noon). The HCEDC acts in an advisory capacity to the Hermitage Board of Commissioners and the Office of Community and Economic Development (OCED) and in general, reviews, evaluates and, when appropriate. makes recommendations regarding economic development issues and those specific projects and developments that have a significant impact on economic development and the quality of life in Hermitage. Members: Rex Knisley-Charperson, George Kaynak.Vce-Champetson. Eric Brown, Robert A. Cucitrone, Dr. Debra Fitzsimons, Meg Grober, Jennifer Lewis, Anthony Pagliaroli, Angela Palumbo, Nichols Pochiba, Mitch Reading, Jennifer Lewis and Dr. Debra Fitzsimons. Two (2) HCEDC sub-committees were formed to research initiatives for the city to consider increasing housing opportunities. A. Homebuyer Assistance Program Committee Committee Members: Mitch Reading (Chairperson), Robert Cucitrone, Bill Moder, Anthony Pagliaroli, Nick Pochiba On June 12, 2024. the committee met to recommend a First Time Homebuyers Assistance Grant Program to the full HCEDC. On July 11, 2024, the committee's recommended program was approved by the full HCEDC. On August 21, 2024 the Board of Commissioners approved the program. The program launched on September 16, 2024 and 11 applications have been returned. On October 2gth, the City hosted a First Time Homebuyers Educational Workshop presented by FNB. ALL grants have been applied for. A Program report is being worked on. B. Housing Development Assistance Initiatives Committee Members: Eric Brown, Debra Fitzsimons, Rex Knisley, Jennifer Lewis, Angela Palumbo On June 13. 2024, the committee met to receive input from local realtors and developers. On September 11, 2024 a staff meeting with committee members was held to discuss housing development opportunities. On January 13. 2025. City staff participated in a regional Housing Development Roundtable in Erie that was convened by Governor Shapiro's administration. On March 26th the City Board of Commissioners approved transfer of City land at Lindenpointe to the non-profit CHIP group as a first step toward spurring housing development. On March 31, 2025 entered into an agreement with the Smith Group to conduct a Housing Market Analysis for the Lindenpointe development and citywide. Smith Group has scheduled a kick-off meeting for May 16th. 20 8.3 Shenango Valley Enterprise Zone Corporation (SVEZC) SVEZC 2025 Meeting Schedule: (Meetings held as needed on the 3rd Wednesday of the month at 8:30 a.m. at Mercer County Regional Council of Governments). The SVEZC is a Pennsylvania non-proft corporation organized for the purpose of stimulating the expansion of business and industry within the designated enterprise zone areas of Mercer County for the purpose of creating or retaining. jobs. The ousiness of the Corporation is managed by a Board of Directors. The municipalities of Sharon, Farrell, Hermitage, Sharpsville and Greenville each appoint three members to the Board of Directors and 2 members are appointed members-at-large. Loans to ousinesses must serve a public purpose. They must primarily promote the health, safety, or welfare of the public at large, and provide overall benefit to the citizens of the community. Eligible applicants are all new and existing businesses and industries located in Mercer County. City Appointed Members: Daniel Gracenin, Gary Gulla, William J. Moder, III Jeff Wallace, Executive Director 8.4 Penn-Northwest Development Corporation Penn-Northwest Development Corporation (PNDC) is the Lead Economic Development Agency for Mercer County located in the Center@unden-ointe. PNDC provides assistance, training, advice, and guidance to agencies and organizations that make up Mercer County and works to help complete priority projects important to the local communities. The PNDC Program of Work is the compilation of activities to focus Mercer County esources on specific project groups with defined goals: 1. Support Local Business and Industry Development 2. Foster Workforce Development 3. Recruit New Businesses and Industries 4. Build a Financially Viable and nfluential Membership Driven Organization 5. Expand the Reach and Impact of the Organization through Regional Collaboration Penn-Northwest Vision We are the lead economic development organization that assists Mercer County's plans for growth. We envision an economically diverse, self-sustaining group of communities where business and employment opportunities exist, all types of educational and recreational opportunities are present, and economic prosperity can be reached by all residents of Mercer County. The City of Hermitage is a PNDC member and the Community and Economic Development staff participates in various PNDC committees and initiatives. 2nd Annual Mercer County Economic Development Corporation Summit - March 28, 2024 An Environmental Summit was held on is October 1, 2024 and the Annual Meeting was held on November 6, 2024 at 7:30 am at Thiel College. On February 3. 2025. Penn-Northwest signed a one-year contract with Make My Move to move five remote workers to Mercer County, commencing March 3. 2025. The City of 21 Hermitage will be featured in the marketing effort to attract movers. The Mercer County Page featuring Hermitage, went live on March 7th and can be found at www.makemymove.com/moving: wingmercer-county-p: On April 151, the City participated in a meeting organized by PNDC focused on housing needs and involving HUD. On April 24"h, Adrianna Krosnow from California became the first mover to Hermitage with a move in date of June 3, 2025. 8.5 Homegrown Initiative Penn-Northwest Development Corp. (PNDC) has established the Homegrown Initiative with the goal of repopulating our county. As a member of PNDC, and the largest municipality in the county, the city is working closely with PNDC to advance the efforts of the initiative and to interact with its members. The Future Leaders committee of the Homegrown Initiative was invited to the municipal building in the Fall, 2023 to discuss the planned redevelopment of the Shenango Valley Mall property and to gain input from committee members on the planned public space at the mall property. The city intends to continue to engage with PNDC, the Homegrown Initiative and the Future Leaders Committee and has been invited to their monthly meetings, which are held at different businesses on the first Wednesday of the month at 1:00 p.m. The March meeting was held on March 6, 2024 at the Shenango LaunchBox in Sharon (they changed the location after this was printed). The April meeting was held on April 3. 2024 at Eyes of Faith in Sharon, and included a discussion of small grants available for young entrepreneurs. A Professional Development Committee meeting was held on September 25th. On January 23. 2025. City staff attended an entrepreneur event hosted by Future Leaders Committee involving Ben Franklin Technology Partners. 8.6 LindenPointe Development Corporation The LindenPointe Development Corporation (LDC) is incorporated under the Pennsylvania Nonprofit Corporation Law and is operated exclusively for charitable, scientific, and educational purposes within the meaning of Section 501(c)3) of the Internal Revenue Code. The LDC leases the eCenter and was formed to provide a supportive environment, including infrastructure, education, training, mentorship, and a network of service providers, that will help entrepreneurs and existing businesses from Western Pennsylvania and Eastern Ohio achieve success by encouraging innovation, commercialization of new ideas and job creation, thereby improving the conditions of an economically distressed region. The City supports the LDC mission providing facility operation and maintenance functions. The LDC Board of Directors - Craig Columbus Chairperson), Jeffery Barker, Richard Epstein : Jeremy Frye, Frank Mindicino, Sarah Palmer - John Rose, Brian Slawin. (" Hermitage Board of Commissioners appointment) Bradley Calleja was hired as the new Executive Director of the Center@uindenpointe in August 2024. On September 17. 2024. the White House National Cyber Director and his team visited the eCenter and held roundtable discussions and a press event. On March 1g!h, the City participated in a Cyber Security Summit Co-hosted by the Pennsylvania Cyber Security Center (PCC) at the ecenter@uindenpointe and Penn State Shenango. On April 25"h, the City met with Rick Love, PCC Program Director, to discuss grant opportunities to purchase equipment for a cyber range. 22 LDC 2025 Quarterly Meeting Schedule: Thursday, March 20, 2025 Thursday, June 12, 2025 Thursday, September 18, 2025 Thursday, December 18, 2025 9. Supplemental Information, Reports and Minutes Report Status HCEDC Minutes attached Hermitage Planning Commission Minutes attached Shenango Valley Enterprise Zone Corporation Minutes none Revolving Loan Fund Financial Report attached Paid Invoice Report attached Approved Subdivision and Land Development Plans attached 23 MINUTES HERMITAGE COMMUNITY & ECONOMIC DEVELOPMENT COMMISSION April 11, 2025, MEETING The Hermitage Community & Economic Development Commission held their regular meeting on Friday, April 11, 2025, at the Training & Workforce Center, LindenPointe. HCEDC Members Attending: Rex Knisley Members Absent: Meg Grober Jennifer Lewis Angela Palumbo Robert Cucitrone Mitch Reading Eric Brown George Kraynak Anthony Pagliaroli Nicholas Pochiba Ligaya Kurelko HCEDC Commissioner Representative: William J. Moder Others in Attendance: Gary M. Gulla, Assistant City Manager Gary Hinkson, City Manager Jeremy Coxe, Director of Planning Kristina Thomas, Assistant Director of Planning Danielle Warnick, Community Development Mark Longietti, Director of Business & Community Development Jessica Gotch, Director ofRecreation & Community Events John Morrocco, Hermitage Commissioner I. GENERAL Call to Order Rex Knisley called the meeting to order at 12:02 pm. The January 9th, 2025, meeting minutes were considered by the commission on a motion by Nicholas Pochiba, and second by Angela Palumbo. The minutes were accepted as reported. II. FINANCIAL REPORTS Revolving Loan Funds, RLF Report, Landscape & Façade Report, RLF Repayment report Gary Gulla reviewed the reports, all payments are current with no delinquencies. Smoky Martins loan was recently paid offin full. The RLF has $316,776 available including 2 outstanding loan commitments one for Dean Natural Vending for $150,000 and the other for Sharon Regional Medical Center Community Participation Loan for $250,000, along with $137,539 in the Landscape & Façade Fund/Small Business Improvement Program. III. BUSINESS MEETING LindenPointe Land Transfer Gary Gulla provided an update on recent interest in multifamily housing development. He reported that there have been several inquiries, with at least three viable prospects expressing interest in pursuing projects within the City. In response, the Board of Commissioners approved an ordinance authorizing the conveyance ofland located at LindenPointe to Community Hope Investment Partnership, Inc. (CHIP). CHIP has expressed interest in supporting the City by promoting development on LindenPointe Lots 18-C, 22, 23, 24, and 25. Gary Hinkson followed with comments emphasizing the City's continued efforts to identify and address housing needs. He noted that real estate professionals have indicated a demand for various types ofhousing across a range of price points. To support these goals, the City has taken steps to identify suitable properties and expand the availability of developable land. Mr. Hinkson highlighted a recent zoning ordinance amendment, which now permits the construction of multifamily housing, townhomes, apartments, and duplexes within LindenPointe. He also discussed two significant sanitary sewer extension projects: Completed: North Neshannock Rd, North & South Darby Rd Upcoming (2025): South Neshannock Rd, including portions of Virginia Rd and Miller Rd While the primary objective of these projects is to address failing on-lot sewage systems, they also make large areas of previously undeveloped land available for future residential development. In addition to interest in LindenPointe, the City has received further inquiries from developers regarding potential housing initiatives in other parts of the community. Hermitage Market and Housing Analysis (Smith Group) Gary Hinkson shared that the City has received increasing interest from developers and contractors regarding potential projects both within LindenPointe and in other parts of Hermitage. A common question raised has been whether the City has a current housing market analysis or other relevant studies that could guide investment decisions. Historically, the City has not had such a resource available. To meet this need, the City has engaged Smith Group, the consulting firm currently assisting with the Town Center Project, to perform a citywide housing market analysis, with an emphasis on LindenPointe. The study will also include a retail market demand analysis, which will explore questions such as: What housing and retail options are potential residents seeking? What retail offerings could enhance Hermitage' e's appeal? What are residents leaving the city to find elsewhere? The study is scheduled to commence in May 2025. Mark will serve as the City's primary point of contact for the project. To provide support and act as a liaison, the City will bring on an intern, a Hermitage resident and Hickory High School graduate, who is now a University ofNotre Dame Softmore, Ben Jones. He's a political Science Major with a supplementary major in Applied and Computational Mathemateics statistics and a minor in Data Science to assist with project coordination. He's going to start May 12th. The analysis report will be something we can share with developers and builders in conjunction with making available more opportunities for areas for construction. Rex Knisley asked ifthis was specifically for Lindenpointe, Gary responded that it is city-wide but a piece that is specific to Lindenpointe. Hickory Fields/SV Mall Development Update Gary Gulla reported that the land development plans for the business areas have been approved. Sereday, a local contractor, was selected as the lowest responsible bidder for the demolition project, which was completed efficiently. Flicore and their engineering team have been working closely with the Planning Department to finalize project details. Bids for the construction ofa city-owned street extending from the roundabout were opened on April 10th. These plans and specifications were prepared by Flicore's engineers. The bids are currently under review, and it appears that Kirila Contractors is the lowest responsible bidder for this phase of the project. Recreation and Community Events - Earth Day 2025 Jessica Gotch shared plans for the City's 3rd Annual Earth Day Festival, scheduled for Saturday, April 26th at LindenPointe. The event layout will follow the format of previous years, utilizing the eCenter parking lot and the classrooms and meeting rooms at the Training & Workforce Development Building, weather permitting. In case ofinclement weather, activities will be moved indoors to the eCenter. Live entertainment will be featured throughout the day, including performances by The Yeggs a local rock-surf trio- Nancy Byers with her children's environmental songs, and a bluegrass band in the afternoon. The student art contest with Artman Elementary will return, with each grade creating artwork based on various Pennsylvania species (insects, flowers, fish). The Earth Day Committee will select the top three entries, and winners will receive awards. The Hickory High School Green Team will again participate, this year creating recycled games such as a chess set and possibly a recycled basketball game. In addition to vendor booths, organizations including Buhl Park Environmental Educators, Mercer County Conservation District, and Shenango River Watchers will provide educational activities for families and youth. Workshops and presentations will be held in the Training & Workforce Building, including: Herb Workshop in collaboration with Penn State Master Gardeners. Participants will learn herb-growing techniques and take home a self-watering window planter with three herbs. Mushroom Walk & Talk led by a local mycology expert, who will teach mushroom identification and guide a nature walk through LindenPointe: Erie Zoo Presentations (two sessions) featuring reptiles and amphibians. Topics will include animal adaptation to climate change. Other activities include seed bomb making with HopeCat and city-wide cleanups coordinated by Shenango River Watchers from 9:00 AM to 12:00 PM. Volunteers will meet in the Tractor Supply parking lot to clean areas along the Shenango Valley Freeway and Miller & Sample Roads. Food vendors will include Vegetere Express (vegan) and Independent Taco. Attendees will also be able to tour the Food Waste Digester at the treatment plant. Hermitage Athletic Complex/Hermitage Little League Complex Consolidated Master Plan Mark Longietti presented several updates on upcoming development at the Hermitage Athletic and Little League complexes. Two previous site plans, one for each complex, were consolidated by K&W Engineering to provide an updated master plan of existing assets and future enhancements. Key Projects: PennDOT Multimodal Transportation Fund Project A $350,000 grant has been secured for a trail expansion connecting the Lorenwood Drive neighborhood. Engineering is being handled by IAG Consulting, with bidding and construction scheduled for later this year. Multipurpose Facility - Little League Complex A CFA LSA grant of $781,684 has been awarded to replace aging structures with a new multipurpose facility, including a concession stand, meeting rooms, storage, and future restrooms. The Hermitage Little League has successfully raised $100,000 toward soft costs. The project will be going out to bid soon. Pickleball Courts and Parking Improvements A $1.2 million RACP grant was recently awarded for the construction of nine pickleball courts, additional parking, and pedestrian infrastructure. Due to RACP program timelines, this project is anticipated for 2026. Community demand for pickleball is high, and the added facilities will meet this growing need. Softball Field Lighting Currently, one of the two softball fields at the Athletic Complex is unlit. A CFA GTRG grant of $95,000 will help fund lighting installation to meet increasing demand. With 56 teams from across Mercer County using the field, expanding lighting capacity is essential. The total project is estimated at $225,000, and additional fundraising is underway. Penn State Shenango will contribute as they plan to use the fields for their women's softball. A formal agreement is in progress. A grant application is also being submitted to the Buhl Regional Health Foundation to support the project. Gary Hinkson emphasized the complex's role in economic development, noting its impact on local businesses through events such as the PIAA girls' softball playoffs and Penn State Shenango's sports programs. Maintaining and expanding the complex aligns with broader community development goals. Rex noted that BC3 at LindenPointe may soon sell their building. Mark added that Penn- Northwest Development Corporation is holding a meeting there to discuss housing opportunities and tour the facility. George Kraynak mentioned that Smoky Martin's building was recently sold. He suggested the potential buyer may be a good candidate for the City's Landscape & Façade/Small Business Improvement Program. Mark confirmed that the buyer has been made aware ofthe opportunity. Adjournment There being no further business, a motion to adjourn was made by Meg Grober at 12:37 PM and seconded by Angela Palumbo, and the motion carried. Respectfully submitted, Draft as of 5/13/2025 Danielle Warnick Pending approval July 10, 2025 DRAFT HERMITAGE PLANNING COMMISSION MINUTES Monday June 2, 2025 Regular Meeting 8:30 a.m. MEMBERS PRESENT: OTHERS PRESENT: Matt Liburdi - Chairman Jeremy Coxe Woody Steele -Secretary Kristina Thomas Barney Scholl Gary Hinkson Amy McKinney Gary Gulla Ray Slovesko = present via phone Nathan Zampogna Tammie Blazer MEMBERS ABSENT: Brett Stedman James Tamber Mark Longietti TJ Rollinson Ben Jones Bonnie Benton Kara Wasser Mr. Liburdi called the meeting to order at 8:37 AM. A quorum was present, with Mr. Slovesko being present via phone. PUBLIC COMMENTS: Mr. Liburdi asked for public comments. There were none. APPROVAL OF MINUTES: Mr. Liburdi asked for the approval oft the April 7, 2025 minutes. Mr. Steele made a motion to approve the minutes and Mr. Scholl seconded the motion. The motion carried unanimously. The minutes were approved as distributed. SUBDIVISION PLANS: Final Donald C. Hogg Consolidation Plan Lot 1 - Valley View Road Mr. Coxe stated the property is owned by Donald C. Hogg 2510 Valley View Road, Hermitage, PA 16148. The property is zoned RR - Rural Residential. The purpose of the plan is to consolidate two parcels into one - Lot 1. Mr. Coxe stated that the final conditions of the plan are drawing corrections, and two sets of permanent ink mylars with signature and seals. Mr. Liburdi asked if there were any further questions there were none. Mrs. McKinney made a motion to approve the plan and Mr. Steele seconded the motion. The motion carried unanimously. 1 DRAFT OTHER BUSINESS: MCRPC Mr. Coxe stated that there was no report. Update on current projects in the City Mr. Coxe presented a report of the current projects being worked on in the City. He summarized each oft the following: Capital Paving Program Wheatland Neighborhood Capital Paving Program Neighborhood Investment Program Project CDBG Paving Project Lamor Road / North Keel Ridge Road Improvement Project Hermitage Athletic Complex - PennDOT Multimodal Transportation Fund Trail Project Shenango Valley Animal Shelter Building Project Rodney White Playground Project CFA MTF Roadway Project / Hickory Fields Boulevard Hermitage Little League Concession and Restroom Facility Project Hermitage Municipal Authority South Neshannock Road Sewer Extension Project Route 18 (North Hermitage Road) Sidewalk Project Broadway Avenue and Council Avenue Traffic Signal Project Mr. Liburdi asked Mr. Coxe what the status ofthe improvement work to the median on North Hermitage Road. Mr. Coxe replied, it will probably be a 2026 project. Grant funds are currently being evaluated to fund the project. Mrs. McKinney asked Mr. Coxe if the new road has gone out to bid. Mr. Coxe replied, yes, it had. Mr. Coxe explained that the bid had come in higher than expected at $1.6 million. The City has a $730,000 grant and private funds of $300,000, Mr. Coxe further explained they are working with the developer and bidder to modify the scope of work to meet the budget and expectation of the project. Mr. Liburdi asked for additional public comment. There was none. The meeting adjourned at 8:48 a.m. Respectfully submitted, Tammie Blazer Date prepared - June 3. 2025 Date approved - pending 2 City of Hermitage Planning & Development Department Landscape and Facade Improvement Program Financial Report May 2025 Beginning Balance $ 137,539.79 Add Program Income Sub-Total $ 137,539.79 Less Program Administration $ Current Balance Available $ 137,539.79 Projected Revenue Activity Month End thru Calendar Year End Projected Calendar Year End Balance Available $ 137,539.79 hcedclandscape.mem 2 City of Hermitage Planning Development Department Revolving Loan Fund Financial Report May 2025 Beginning Balance $ 475,626.52 Add Program Income $ 6,910.06 Sub-Total 482,536.58 Less Program Administration $ (328.60) Current Balance Available 9 482,207.98 Projected Revenue Activity Month End thru Calendar Year End $ 41,460.36 Projected Calendar Year End Balance Available $ 523,668.34 O/S Loan Commitments: DNV N/W Commission $ 150,000.00 hcederfreport.mem 1 City of Hermitage Planning & Development Department Revolving Loan Fund Repayment Report Ending May 31, 2025 LOCAL RLF Beginning Company Balance Principal Interest Balance Hermitage Apothecary, Inc. $ 5,264.74 $ 1,432.48 $ 11.42 $ 3,832.26 Fundus Praedium, LLC $ 27,900.97 $ 1,383.28 $ 66.25 $ 26,517.69 Go Pita Go Hermitage, LLC $ 11,429.06 $ 2,932.04 $ 63.11 $ 8,497.02 Vey Group, LLC $ 8,600.43 $ 747.24 $ 12.18 $ 7,853.19 Webb Winery, LLC $ 6,982.40 $ 251.42 $ 10.64 $ 6,730.98 Total Revenue $ 60,177.60 $ 6,746.46 $ 163.60 $ 53,431.14 hcedorfreport.mem City of Hermitage Planning & Development Paid Invoice Report for Grants Projects, Revolving Funds, Capital and Special Project Funds May 2025 VENDOR DESCRIPTION AMOUNT Advanced Land Measurement Aerial Mapping $ 775.00 Cathleen Weaver Earth Day Supplies $ 15.40 Charter Communications eCenterintemelss20T74W/inemets205 $ 1,025.00 Charter Communications TaW/Telephone $ 95.85 Cianci's Earth Day Committee & Volunteer Lunch $ 153.00 DJ's Greenhouse Inc Earth Day Herb Workship Supplies $ 336.00 EH Griffith Ventrac Tractor $ 44,403.80 Gary Gulla Travel Expenses 4/24/25-4/30/25 PEDA Conf. $ 685.83 Grants Management Systems April '25 Supp/Maint $ 250.00 InfoUSA Marketing Inc Polk City Directory $ 416.00 Jessica Gotch Earth Day Supplies $ 40.26 National Community Development Assoc Membership Dues $ 375.00 Protech Security Systems T&W/Cellular Monitoring $ 66.00 Rabe Environmental Systems Inc TaW/Preventative Maintenance $ 708.00 Rabe Environmental Systems Inc eCenter/Preventative Maintenance $ 1,470.00 Sharon Herald Co Ad for bids - North Keel Ridge Rd $ 924.31 Verizon eCenter/Telephone $ 130.36 Visit Mercer County PA Sponsorship - 4th Annual Lake to Paddle Challenge $ 500.00 Aqua eCenter/Fire $ 259.45 Aqua eCenter/Water $ 271.18 Aqua T&W/Water $ 159.09 City of Hermitage Bids for Drainage at WCC $ 417.84 City of Hermitage Commonwealth of PA - DUI Grant $ 2,039.90 City of Hermitage April '25 Salaries & Fringes $ 5,822.13 City of Hermitage Postage 2/25/25-5/13125 $ 62.79 FNB Commercial CC SV Chamber of Commerce Luncheon $ 30.76 HHSDR Engineers WCC-SWM Alterations $ 8,875.00 H.S. Cleaning T&WICleaning $ 550.00 H.S. Cleaning eCenter/Cleaning $ 790.00 Lawrence County Social Services 79 Canal St/Clark/CDBG $ 34,244.00 Lawrence County Social Services 121 Beechwood StPrather/CDBG $ 59,920.00 Satin Sound Systems Inc Earth Day Stage & Production $ 750.00 Shenango Valley Chamber of Commerce SV Chamber of Commerce Luncheon $ 15.38 Tribune Chronicle Earth Day Advertising $ 294.00 City of Hermitage Commonwealth of PA - DUI Grant $ 3,586.39 City of Hermitage Sewer eCenter/Sewer $ 316.37 City of Hermitage Sewer T&W/Sewer $ 126.90 Dilorenzo's Deli Meeting $ 78.50 G.H. Hurl Construction Inc Sidewalk Reimbursement Program $ 1,020.00 Penn Power eCenter/Electric $ 2,920.84 Penn Power T&W/Electric $ 837.24 1 City of Hermitage Planning & Development Paid Invoice Report for Grants Projects, Revolving Funds, Capital and Special Project Funds May 2025 Penn State Shenango Event Sponsorship $ 250.00 Rental Corral #4 Earth Day Tents & Tables $ 812.00 The Mannik & Smith Group, Inc. City of Hermitage TASA Grant Route 18 $ 2,737.50 Verizon TaW/Telephone $ 134.98 TOTAL $ 179,692.05 2 PLANNING & DEVELOPMENT DEPARTMENT Subdivision & Land Development Plans In Progress = Status Report 6/4/25 SUBDIVISIONS: Final Consolidation Plan Duane Confer II Lot 1 - Wise Road Duane Confer II = Owner North Coast Geomatics - Surveyor (Plan is to consolidate Lot 2 of the Shirley Gibson Subdivision with the existing house & outbuilding.) 12/16/24 = Plan submitted = in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 - Plan approved with conditions by the Hermitage Board of Commissioners need to talk 5/6/25 = Plan recorded PLAN COMPLETE 5/6/25 Final Fleming Leasing 1 Lot Consolidation Lot IB Fleming Leasing 1 = Owner CW Engineering LLC = Engineering (Plan is to consolidate five parcels into one contiguous parcel.) 6/10/24 = Plan submitted - in review process 8/5/24 - Plan approved with conditions by the Hermitage Planning Commission 8/21/24 - Plan approved with conditions by the Hermitage Board of Commissioners 3/26/25 - Plan re-approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 9/21/25 Hickory Fields Development = Preliminary Plan Butterfli Holdings = Owner WallaçePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreation and utility purposes. Plan includes public roadway improvements, public sanitary sewer extensions, and stormwater management for the entire site). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Final Plan Butterfli Holdings = Owner WallacePancher - Engineer (The plan is for the subdivision of land into 9 building lots and 2 non-building lots to be designated for recreational and utility purposes. Plan dedicates public improvements including a new road: Hickory Fields Boulevard). 12/16/24 = Plan submitted = in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Final Donald C. Hogg Consolidation Plan Lot 1 Donald C. Hogg = Owner Calton Land Surveying = Surveyor (Plan is to consolidate two parcels into one = Lot 1). 5/9/25 = Plan submitted = in review process 6/2/25 - Plan approved with conditions by the Hermitage Planning Commission (Plan is scheduled to go before the hermitage Board of Commissioners on 6/25/25). Final Subdivision KJJ Properties Lots 1 & 2 KJJ Properties = Owner Calton Land Surveying Surveyor (Plan is to create a new building lot fronting on Lyle Drive (Lot 2) and placing the existing house on it's own parcel fronting on North Buhl Farm Drive (Lot 1). 2/16/25 = Plan submitted - in review process 4/7/25 = Plan approved with conditions by the Hermitage Planning Commission 4/24/25 - Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 10/23/25 Final Consolidation Plan USA Equipment Leasing LLC Lot 1 - Clinton Street, Mill Street, Rosedale Street USA Equipment Leasing - Owner CW Engineering LLC = Engineer (The plan is to consolidate Lot 2 of the 83 Main Street Subdivision into the existing parcel to create one contiguous parcel.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plans Denise Yanak Lots 1 & 2 and Timothy & Lisa Yanak Lot 2 - South Keel Ridge Road Denise Yanak and Timothy & Lisa Yanak Kurtanich Engineers = Engineer (Plan is a land swap subdivision = Denise Yanak will retain Lot 1 and Lot 2 will be conveyed to Timothy & Lisa Yanak.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 Final Subdivision Plan Timothy & Lisa Yanak Lot 3 - South Keel Ridge Road Timothy & Lisa Yanak = Owner Kurtanich Engineers = Engineer (The plan is to subdivide a parcel with the house and outbuildings and the remaining lands will remain agricultural.) 12/16/24 - Plan submitted - in review process 1/6/25 = Plan approved with conditions by the Hermitage Planning Commission 1/22/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 7/22/25 LAND DEVEL OPMENT PLANS: BCS Properties Industrial Land Development Plan BCS Properties = Owner CW Engineering LLC = Engineering (Plan is to construct a new 24,750 square foot addition to the existing facility. ) 1/8/25 - Plan submitted - in review process 3/3/25 = Plan approved with conditions by the Hermitage Planning Commission 3/26/25 = Plan approved with conditions by the Hermitage Board of Commissioners 4/14/25 - Plan recorded PLAN COMPLETE 4/14/25 Hickory Fields Development - Lot 1 - Retail = Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new retail store). 12/16/24 - Plan submitted = in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 5 - Sit Down Restaurant = Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit down restaurant). 12/16/24 - Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development = Lot 6 - Sit Down Restaurant = Major Land Development Plan Butterfli Holdings - Owner WallacePancher - Engineer (The purpose of the plan is to construct a new sit-down restaurant). 12/16/24 = Plan submitted - in review process 1/13/25 - Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Hickory Fields Development - Lot 8 = Drive Thru Restaurant - Major Land Development Plan Butterfli Holdings = Owner WallacePancher - Engineer (The purpose of the plan is to construct a new drive thru restaurant). 12/16/24 = Plan submitted - in review process 1/13/25 = Plan approved with conditions by the Hermitage Planning Commission 2/11/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 8/11/25 Home2 Suites by Hilton Major Land Development Plan Castle Hospitality LLC = Owner Moody & Associates - Engineer (Plan is to build driveways, parking and stormwater facilities for a newly constructed hotel.) 2/25/25 - Plan submitted - in review process 4/7/25 - Plan approved with conditions by the Hermitage Planning Commission 4/24/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 10/23/25 Joy Cone Company - Cone East Parking Lot Expansion Minor Land Development Plan Joy Cone Company = Owner Mannik Smith Group = Engineer (Plan is to increase the parking lot and make stormwater improvements.) 3/17/25 = Plan submitted -in review process 4/7/25 = Plan approved with conditions by the Hermitage Planning Commission 4/24/25 = Plan approved with conditions by the Hermitage Board of Commissioners PLAN EXPIRES 10/23/25 Take 5 Oil Change Major Land Development Plan John & Sharon Tyliszczak = Owner The Gateway Engineers Inc. - Engineer (Plan is to build a new 1,337 square foot oil change facility with two bays.) 11/12//24 = Plan submitted - in review process 12/2/24 - Plan approved with conditions by the Hermitage Planning Commission 12/18/24 = Plan approved with conditions by the Hermitage Board of Commissioners 5/27/25 - PLAN TERMINATED HERMITAGE POLICE DEPARTMENT 800 N. HERMITAGE RD HERMITAGE, PA 16148 NSYIN POLICE Adam. J. Piccirillo Joel Ristvey Chief of Police Deputy Chief Investigations Chad Nych Deputy Chief Operations MONTHLY REPORT MAY 2025 Submitted by Adam MPiccirhb Chief of Police Attachments: Department Reports - AIT JUNE 9, 2025 1 A C a S - 2J P HERMITAGE POLICE DEPARTMENT MONTHLY REPORT S yNS e POLICE MAY 2025 Reporting Area There were 548 calls during the month of MAY 2025, an average of 17.67 calls per day (exhibit 1). During APRIL 2025, there was an average of 16.53 calls per day. Number of Calls Received A 9-1-1 grid map oft the various zones throughout the city and the number of calls received in each zone (exhibit 2 & exhibit 2a). Report of Accidents by Intersection Report of accidents by intersection showing the total number of accidents as 55 and the number of vehicles involved being 95 with 12 persons injured and 0 killed (exhibit 3). Reported Offenses A summary of reported offenses (exhibit 4) by classifications was reported to the Pennsylvania Uniform Crime Reporting System for the month of MAY 2025. There was a total of 55 known offenses, 1 Unfounded Complaints, 55 actual offenses, 50 offenses cleared, and 2 offenses cleared juvenile. Information is gathered through the ALERT system. Reporting Area/Patrol Activities-Borough of Clark The Police Department answered 8 calls for service as per the grid and 44.5 hours of Patrol in the Borough of Clark during the month of MAY (exhibit 5). Exhibit 6 shows a detailed log of Clark patrol time. Reporting Area/Patrol. Activities-Other Reports taken at the Hermitage Police Department totaled 44. Hermitage Police also assisted the following Police Departments: Farrell 3, Jefferson 0, Mercer 1, Pymatuning 0, S Pymatuning 2, Shenango 0, Sharpsville 0, Sharon 2, and W. Middlesex 0. Enforcement by Patrol In MAY the total traffic enforcements breakdown consists of: 87 Traffic citations, 8 non-traffic citations, and 125 warnings issued. Monthly Report MAY. 2025 Page 2 Criminal Investigation Division Detectives handled 40 cases for the month of MAY 2025. Unfounded Cleared by arrest 4 Cleared Exceptionally 3 Not Cleared 8 Search Warrants 4 HPD PD Intel Message 0 Police Intel Report/Misc. 3 Assist HPD Patrol 3 Assist Other PD 18 Crime Prevention/Ed 1 Megan's Law Other Investigation Total Persons Arrested 6 (count includes Oj juveniles) Prior Cases: Cleared by Arrest 0 Unfounded Cleared Exceptionally 2 PD INTEL Monthly Report for MAY 2025 The Hermitage Police Department Criminal Investigation Unit disseminated 1 PD INTEL bulletins, 0 from other area agencies and 1 from loss prevention. Inspection Summary Report See Exhibit 8 Community Engagement See Exhibit 9 Training Attachment 'A' Transient Business Licenses Issued MAY There were 8 new Transient Business License issued in MAY. Fines & Fees Collected Monies Received for Month Accident! Inc./ Fines Fines Restitution PA State Totals Alarms/Right- Received by Received by Received Police Fines To-Know! District Mercer Received Mech. Devices Magistrates County Court Offices (S Collected by HPD Office) MAY 2024 $ 19,368.75 $5,358.07 $1,615.95 $728.15 $ $2 27,070.92 MAY 2025 $ 1,409.00 $1 10,478.85 $3,488.86 $ $3 3,521.06 $1 18,897.77 Monthly Report MAY. 2025 Page 3 Department Hourly Breakdown The following is the hourly breakdown for officers as recorded for MAY 2025: Officer Hours Vacation 318 Holiday 74 Floating Holiday 0 Sick 139.50 Comp Time 26 Personal 86 ACT 17 0 Injury Leave 0 Short Term Disability 0 Bereavement 24 Regular OT 185 Court OT 35.50 COVID-19 OT 0 Buckle Up OT 45 Drug Task Force OT 7 DUI OT 18.50 FOP OT 0 Aggressive Driving OT 6.50 Dam OT 9 Training Time 0 DRE 4 Call Out 0 Community Affairs No events for May June 02, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 05/01/2025 and 05/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 ACCIDENT M 3100 MOTOR VEHICLE ACCIDENTS 22 6004 TRAFFIC ACC. INVOLVING PROPERTY DAMAGE 3 6006 TRAFFIC ACCIDENT INVOLVING INJURY 8 6008 ACCIDENT INVOLVING NONINJURY 15 6010 TRAFFIC ACCIDENT - OTHER ACC. INVEST. 1 49 ADMIN 9000 ADMINISTRATIVE TASKS 5 ALARM 3810 SERVICE CALL-ALARMS-UNFOUNDEDEXCPT FIRE 34 ALL ORDINA 2830 TWP ORD-ALL OTHER 9 ALL OTHER 2600 ALL OTHER CRIMES CODE VIOLATIONS 2 1 ANIMAL 3805 SERVICE CALL-ANIMAL 7 5508 ANIMAL COMPLAINTS - OTHER ANIMAL BITES 1 5510 ANIMAL COMPLAINTS - OTHER 1 9 ASSAULT 0450 OTHER ASSAULTS - NOT AGGRAVATED 1 0800 ASSAULTS - SIMPLE ASSAULT 3 4 ASSIST AGY 3830 SERVICE CALL-ASSIST OTHER AGENCY 5 ASSIST FIR 7502 ASSIST OTHER AGENCIES - FIRE DEPT. 10 ASSIST MOT 3820 SERVICE CALL-ASSIST MOTORISTDISABLE VEH 17 ASSIST OTH 7014 PUBLIC SERVICE - OTHERS (OFFICER. ASSIST) 51 7506 ASSISTING OTHER AGENCIES - ALL OTHERS 39 90 ASSIST POL 7504 ASSIST OTHER AGENCIES - OTHER POLICE 10 BAD CHECKS 1110 WORTHLESS CHECKS 1 Exhibit 1 HERMITAGE POLICE DEPARTMENT Page 1 of 5 a June 02, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 05/01/2025 and 05/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 BURGLARY 0511 BURGLARY-FORCED ENTR/RESDENCENIGHT 1 0516 BURGLARY-FORCED ENTRY.NONRESID.UNK 1 0521 BURGLARY-NO FORCERESDENCENGHT 1 0524 BURGLARY-NO FORCE-NONRESIDENCE-NIGHT 1 4 COMMUNITY 3834 SERVICE CALL-COMM SVC (COMM ENGAGEMENT) 1 CRIM MISCH 1410 CRIMINAL MISCHIEF TO AUTOMOBILES 0 1 1440 CRIMINAL MISCHIEF - ALL OTHER 1 1 DEATH 4508 DEATHS - SUSPICIOUS DEATHS 1 4509 DEATHS - ATTENDED 1 4510 DEATHS - UNATTENDED 1 3 DISORDERLY 2400 DISORDERLY CONDUCT 2 DISTURBANC 3610 DISTURBANCESAUVENIE 2 DOG 5502 ANIMAL COMPLAINTS - BARKING DOGS 1 DOMESTIC 3600 DISTURBANCESDONESTC 11 DRUG 1832 ARCOTICSPOSSESSIONAMARVLAMAETC, 6 DUI 2111 DRIVING UNDER THE INFLUENCE ALCOHOL 2 2112 DRIVE UNDER INFLUENCE-ALCOHOL-IMPAIRED 4 2122 DRIVE UNDER INFLUENCE - DRUGS-IMPAIRED 4 10 FIGHT 3620 DISTURBANCES-OTHER FIGHISDSPUTESEIC, 15 FOUND ARTI 5004 LOST & FOUND - FOUND ARTICLES 2 FRAUD HERMITAGE POLICE DEPARTMENT Page 2 of 5 Exhibit 1 June 02, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 05/01/2025 and 05/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 FRAUD 1100 FRAUD 4 HARASSMENT 2450 HARASSMENT 2 INFORMATIO 7010 PUBLIC SERVICES.NOTFICATIONSPOLINFO) 39 LITTERING 2632 ALL OTHER OFFENSES - LITTERING 1 LOCKOUT 3860 SERVICE CALL-LOCKOUTS (VEHICLE/BLDG) 1 LOST ARTIC 5008 LOST & FOUND - LOST. ARTICLES 2 MEDICAL 7008 PUBLIC SERVICES - MEDICAL. ASSISTANCE 29 MENTAL 3400 MENTAL HEALTH 8 MISSING PE 5010 LOST & FOUND - MISSING JUVENILE FEMALE 1 5016 LOST & FOUND - MISSING ADULT MALES 1 2 OPEN BURN 2820 TWP ORD-OPEN BURNING 1 OTHER 4028 NON-CRIMINAL-OTHER INVESTIGATIONS 8 OVERDOSE 7009 PUBLIC SERVICES - DRUG OVERDOSE EVENT 1 PORNOGRAPH 2648 PORNOGRAPHY/OBSCENE MATERIAL 1 PROPERTY 2910 LOST/MISSING PROPERTY 1 RECOV PROP 3000 FOUNDIRECOVERED PROPERTY 2 HERMITAGE POLICE DEPARTMENT Page 3 of 5 4a Exhibit 1 June 02, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 05/01/2025 and 05/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 RIGHT TO K 9003 ADMINISTRATIVE DUTIES (RIGHT TO KNOW) 13 RUNAWAY 2911 RUNAWAF-NCORAIGIELE -MALE (JUVENILE) 1 2912 RUNAWAY-INCORRIGIBLE-FEMALE (JUVENILE) 1 2921 RUNAWAY-TRUANCY - MALE (JUVENILE) 1 3 SEXUAL 1700 SEX OFFENSES (EXCEPT RAPE & PROSTITUTION 1 SUSPICIOUS 3500 SUSPICIOUS PERSONSAUTOS.CIRCUMSTANCES 29 SVC CALL 3800 SERVICE CALL-MISCELLANEOUS 30 THEFT 0613 THEFT-$200 & OVER-RETAIL THEFT 6 0619 THEFT-$200 & OVER-ALL OTHER 1 0623 THEFT-$50 TO $200-RETAIL THEFT 4 0624 THEFT-$50 TO $200-FROMAUTO (EXCPT 0625) 0 1 0627 THEFT-$50 TO $200-FROM BUILDINGS 1 0633 THEFT-UNDER $50-RETAIL THEFT 1 13 TRAF CIT CITT TRAFFIC CITATION 59 TRAFFIC 2710 TRAFFIC OFFENSES (COURT CASES NOT DUI) 1 3900 TRAFFIC & PARKING PROBLEMS 10 4010 TRAFFIC OFFENSES 4 6314 TRAFFIC ENFORCEMENT - MCSAP (LEVEL 1) 6 6315 TRAFFIC ENFORCEMENT - MCSAP (LEVEL: 2) 1 6316 TRAFFIC ENFORCEMENT - MCSAP (LEVEL 3) 5 6608 TRAFFIC RELATED - ESCORTS 1 6614 TRAFFIC RELATED - OTHER TRAFFIC 3 87 WARNING CITW WARNING 125 WARRANT 3700 WARRANTS-LOCAL-SERVICE 13 3710 WARRANTS-OUTSIDE AGENCY-SERVICE 5 3720 WARRANTS-OUTSIDE AGENCY-ASSIST 2 20 HERMITAGE POLICE DEPARTMENT Page 4 of 5 Exhibit 1 a June 02, 2025 Calls for Service - by Keyword HERMITAGE CITY Incidents Reported Between 05/01/2025 and 05/31/2025 Primary Secondary UCR Count Code Description Count Code 2 Code 3 Code 4 WEAPONS 1531 WEAPONS - POSSESSION - FIREARMS 1 XXXX *Restricted 4 Total Calls 790 HERMITAGE POLICE DEPARTMENT Page 5 of 5 Exhibit 1. a n ae w 8 8 0 * y) 3 8 3 8 & e N * à : a C 5 > 8 S s - 9 9 a - - 4a141v EXHIBIT: 2 9L /81 CALLS BY GRID 2025 YTD JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL GRID 101C 2 2 1 3 2 0 0 0 0 0 0 10 101X 1 3 3 6 2 0 0J 0 0 0 0 0 15 102 23 25 22 22 23 o 0 0 0 0 0 0 115 102A 43 67 72 49 51 0 0 0 0 0 0 0 282 103 1 1 2 4 5 0 0 0 0 0 0 0 13 81B 9 8 13 13 9 0 0 0 0 0 0 0 52 81B1 25 17 18 22 19 0 0 0 0 0 0 0 101 82 54 60 49 57 81 0 0 o 0 0 0 0 301 82D 17 28 12 23 26 0 0 o 0 0 0 0 106 83 4 2 6 2 18 0 0 0 0 o 0 0 32 91A 13 25 26 13 17 a 0 a 0 o 0 0 94 91B 19 14 22 12 17 o 0 0 0 0 0 0 84 91C 9 9 21 17 10 o 0 0 0 0 0 0 66 92 27 28 27 30 23 o 0 0 0 0 0 0 135 92A 38 35 56 39 38 0 0 0 0 0 0 Q 206 92B 12 13 18 10 14 0 0 0 0 0 0 0 a 67 92D 8 51 13 2 10 0 0 o 0 0 0 0 38 92E 13 17 19 22 23 o 0 0 0 0 o 0 94 - 92F 41 30 52 35 32 0 0 o 0 o 0 0 190 92G 5 9 13 4 21 o 0 o 0 o 0 0 52 93 4 7 8 10 7 0 0 0 a 0 0 0 36 93C 3 4 2 3 7 0 0 0 0 0 0 0 19 BROOKFIELD 0 0 0 1 0 0 0 0 0 0 0 0 1 CLARK 6 9 17 9 8 0 o 0 0 0 0 0 49 El LACK 0 0 0 0 0 0 0 0 0 0 0 0 0 ERIE CO 0 0 0 1 0 o 0 0 0 0 0 0 1 FARRELL 4 4 2 3 3 0 0 0 0 0 0 Q 16 GREENVILLE 0 1 0 0 0 0 0 0 0 0 0 0 1 GROVE CITY 0 0 o 1 0 0 o o a 0 0 0 1 HADLEY 0 0 o o 0 0 a 0 o 0 0 0 0 HEMPFIELD 0 0 o o o 0 0 0 0 0 0 Q 0 HPD 31 40 29 42 44 0 0 o 0 0 0 a 186 JAMESTOWN 0 0 o 0 o o 0 0 0 0 0 0 0 JEFF TWP 1 1 0 0 o 0 0 0 0 0 0 0 2 LACK 0 0 0 0 0 0 0 0 0 o 0 0 0 MEADVILLE 0 0 0 0 0 0 0 0 0 o 0 0 0 MERCER 1 0 1 0 1 0 0 0 0 0 0 0 3 NEW CASTLE 0 2 0 0 o 0 0 0 0 0 0 0 2 OHIO 0 0 0 0 0 0 0 0 0 0 0 0 9 PITTSBURGH 0 0 o 0 0 0 0 0 o 0 0 0 a PULASKI 0 0 o 0 0 0 0 o o 0 0 0 a PYMA 0 0 0 0 0 0 0 0 o 0 0 0 0 SPY 0 3 2 1 2 0 0 0 o 0 0 0 8 SHEN TWP 0 2 o 1 o 0 0 0 o o 0 0 B 3 SHARPSVILLE 0 0 0 0 o 0 0 0 a 0 0 0 0 SHARON 2 4 8 9 2 0 0 0 a 0 0 0 25 WHEATLAND 22 20 17 29 33 0 0 0 0 0 0 0 121 WI MIDD 1 1 1 1 0 0 0 0 0 0 0 0 4 MONTHLY TOTAL: 439 496 552 496 548 g 0 g 9 0 0 9 2531 Exhibit Za 2N 2N 2 3 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 2 2 2 2 2 1 2 2 a 2 2 - - 2 2 2 2 2 2N 01 C 2 2 0 3 o L Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PARTIOFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 1. HOMICIDE A. MURDER B. MANSLAUGHTER 2. RAPE TOTAL A. RAPE B. ATTEMPTED RAPE 3. ROBBERY TOTAL A. FIREARM B. KNIFE OR CUTTING INST. C. OTHER DANGEROUS WEAPON! D. STRONG ARM (HANDS, ETC) 4. ASSAULT TOTAL 5 5 5 1 A. FIREARM B. KNIFE OR CUTTING INST. C. OTHER DANGEROUS WEAPON D. AGGRAVATED (HANDS, ETC) E. SIMPLE (HANDS, ETC) 5 5 5 1 5. BURGLARY TOTAL 4 4 2 A. FORCIBLE ENTRY 2 2 1 B. UNLAWFUL ENTRY 2 2 1 C. ATTEMPTED FORCIBLE 6. LARCENY THEFT TOTAL 13 13 12 *@ 1 7. MOTOR VEHICLE THEFT TOTAL A. AUTOS B. TRUCKS AND BUSSES C. OTHER VEHICLES 9. ARSON TOTAL 1 @ TOTAL PART I OFFENSES 22 22 20 2 EXCEPTIONAL CLEARANCES INCLUDED INCLUDES OFFENSE(S) REPORTED IN PREVIOUS MONTHS NUMBER OF POLICE OFFICERS HERMITAGE POLICE DEPARTMENT (724)983-6780 KILLED ASSAULTED Department Reporting FELON NEGLIG MERCER, PA 16148 County Report for the month of May, 2025 Date of Report: June 2, 2025 Prepared by. Exhibit 4 Juris No. 43303 RETURN A MONTHLY COUNT OF OFFENSES NCIC Code PA0430400 KNOWN TO POLICE 1 2 3 4 (a) (b) CLASSIFICATION OF OFFENSES OFFENSES UNFOUND ACTUAL TOTAL JUVENILE PART II OFFENSES REPORTED COMPLAINTS OFFENSES CLEARED CLEARED 100. FORGERY & COUNTERFEIT. 110. FRAUD 5 5 1 120. EMBEZZLEMENT 130. STOLEN PROP-REC,POSSES 140. VANDALISM 1 1 150. WEAPONS-CARRYING, POSSES 1 1 1 160. PROSTITUTION, COMM VICE 170. SEX OFFENSES (EX 02,160) 1 1 1 *@ 180. DRUG ABUSE VIOL TOTAL 6 6 8 *@ SALE A. OPIUM-COCAINE B. MARIJUANA 1 @ C. SYNTHETIC D. OTHER 1 @ POSSESSION A. OPIUM-COCAINE B. MARIJUANA 6 6 6 *@ C. SYNTHETIC D. OTHER 190. GAMBLING TOTAL A. BOOK MAKING B. NUMBERS, ETC. C. OTHER 200.OFF AGAINST FAMILY & CHILD. 210. DRIVING UNDER INFLUENCE 11 11 11 220. LIQUOR LAWS 230. DRUNKENNESS 240. DISORDERLY CONDUCT 4 4 3 250. VAGRANCY 260. ALL OTHER OFFENSES 4 4 5 *@ TOTAL PART II OFFENSES TOTAL 33 33 30 Exhibit 4 SUMMARY OF CLARK CALLS FOR MONTH OF May, 2025 The Hermitage Police Department answered (8) calls for service in the Borough ofClark during the month of May. A list ofthose calls is attached. Exhibit 5 CLARK MAY 2025 CALLS: Calls for Service: Date: Street: Type: Inc.# 1. TRAFFIC ACCIDENT INVOLVING INJURY 5/4/2025 18:18 HERMITAGE RD 25-2103 2. DRIVE UNDER INFLUENCE - DRUGS-IMPAIRED 5/16/2025 19:15 LAKE RD 25-2313 3. TRAFFIC ACCIDENT: INVOLVING INJURY 5/18/2025 9:53 HERMITAGE RD 25-2331 4. DISTURBANCESDOMESTIC 5/23/2025 13:15 MILTON ST 25-2425 5. ACCIDENT INVOLVING NONINJURY 5/24/2025 6:50 HERMITAGE RD 25-2438 6. ACCIDENT INVOLVING NONINJURY 5/25/2025 16:25 MILTON ST 25-2465 7. MOTOR VEHICLE ACCIDENTS 5/25/2025 21:51 LAKE RD 25-2469 8. DISTURBANCES-DOMESTIC 5/31/2025 11:40 WINNER RD 25-2574 Exhibit 6 CLARK PATROL TIME LOG 2025 40 HRS PER MONTH Date TIME (MIN) 1-May 90 2-May 90 3-May 90 4-May 90 5-May 90 6-May 90 7-May 60 8-May 90 9-May 90 10-May 60 11-May 30 12-May 90 13-May 90 14-May 90 15-May 90 16-May 90 17-May 90 18-May 90 19-May 90 20-May 90 21-May 90 22-May 90 23-May 90 24-May 90 25-May 90 26-May 90 27-May 90 28-May 90 29-May 90 30-May 90 31-May 90 2670 Total minutes for the month 44.5 Total hours for the month INSPECTION SUMMARY REPORT Inspector: Kudelko Johnathan Time Period: 05/01/2025 - 05/31/2025 Badge #: jkudelko Total Inspections: 12 Inspection Type Breakdown Total HM Inspections: 0 Inspections Resulting in OOS: 6 # HM Bulk: U # Driver/Codriver O0S: 4 # HMI Non-Bulk: U # Vehicle 0OS: 5 # Both HM Bulk & Non-Bulk: # & % of U.S. Motor Carriers: 12 / 100% Total Single-Unit Trucks: 5 # & % of Mexican Motor Carriers: 0 / 0% Total Bus/MC Inspections: 1 # & % of Canadian Motor Carriers: 0 / 0% Please Note: The Number and Percentage of U,S., Mexican, and Canadian Carriers ont the report is calculated using the State in the Carrier address used on the Inspection Report, which may not be the Country of Domicile. Inspection Level Breakdown Level 1 Level2 Level3 Level4 Level 5 Level6 Level 7 Inspections 6 1 5 0 0 0 % of Total 64% 6% 29% 0% 0% 0% 0 Total Minutes 429 42 195 0 Average Minutes 71.5 42.0 39.0 0.0 0.0 0.0 Inspection Analysis Total Violation Cited: 61 % of 0OS Drivers/Co-Drivers: 20% Avg. Violations Per Inspection: 5.0 % of 00S Vehicles: 40% Total Citations Issued: 12 Total 0OS Violations: 20 Total CVSA Stickers Issued: 0 Total OOS Drivers/Co-Drivers: 4 Total Cargo Tanks Inspected: 0 Total 0OS Vehicles: 8 Special Checks Size and Weight Enforcement: 1 Traffic Enforcement 8 Alcohol Substance Check: 0 Local Enforcement: 11 Drug Interdiction Search: J Drug Interdiction Arrests; 0 Post Crash: 1 Exhibit 8 May 2025 Monthly Report Community Engagement May 5- Continued outreach and correspondence with schools, providers and students for YJA. May 8- PCCD JJDP quarterly meeting via Zoom. May 9- Hermitage YMCA Healthy Kids event. May 12- Reached out to pastors/youth groups regarding YJA. Preliminary planning for annual HPD PSU Shenango baseball clinic. May 16- Emailed local little league and travel baseball coaches and preliminary t-shirt order inquiry for HPD/PSU Shenango baseball clinic. May 20- Dayturn 0600-1200 per DCO Nych. May 21- Finalized YJA curriculum and schedule. Continued marketing and recruitment efforts for baseball clinic and YJA. May 26- Memorial Day parade post. May 27-28- Ongoing compilation of baseball clinic participant'yolunter. list and collection of waiver forms. Spoke with SCI Mercer administration and completed presenter form for October training symposium invitation. Exhibit 9 Hermitage Police Department Training for May 2025: May 5-9: Cpl. Sciaretta and Cpl. Wilson attended POSIT - Supervisor Training via Zoom online May 6: Officer Frampton attended Sovereign Citizens & Outlaw Motorcycle Gang Training in Monroeville, PA May 6-7: Officer Womer attended PA Vehicle Inspection Regulations @ Allegheny County Academy May 8-9: Chief Piccirillo attended Recruiting for Law Enforcement Law Enforcement Seminars, LLC in Cheektowaga, NY May 20-21: Sergeant Brown, Corporal Young, Detective Songer, Officers Burnett and Guthrie attended regular monthly Mercer County CIRT Training May 22: Detective Songer attended monthly CIRT Sniper Training May 29: Officer Barrett attended Medical Marijuana Training at Allegheny Training Academy May 6, 12, 25 & 29: Officer Johnston attended Motorcycle Collision Investigation @ HPD via Online May 9, 15, 24 & 28: Officer Burnett attended Motorcycle Collision Investigation @ HPD via Online Attachment 'A' CD a - e à a m A 5 D e % e f & - 4 % S & ae S & * s & R 6, & Re, e, , %, - 9 S, . %: % a a- S 7 be, S * Roe % 4 a 6, 1, f % ; 5, e % 4- S . à 5, e A e, à * e 9 à e, , * a 3 - a a : 3 o e , S SIH jejo e 3 B fee, e, 4 e, -, e, f fe % 5 ee &, S e , Sa & R * e R 6, * , Fe & 5, e, & , , , fer, & , Re % , : & - R - - , B %, 6, fer, - & See, * , fo- % 3 Se * 9, , fe &, , fr à , f, - à > fee à fer, s L fae, - 8 % € & a & o 9 awnjoA o : 0 8 - 0 0 : e B : - - Re, 6 , '4 - e, e e % 9 % 5 - e & f, 6, % a 3 % 3 - - e, d E e, 3 - à e 5, & 5 & % % % % %, 6 , o , : 5, f, - a S - B - , % S - oe, , e € S 7, , 5 % * , , * - y % S , à , - S S e, à S , 8 & 8 o $ 5 awnjoA Street Department Monthly Report May 2025 CATCH BASIN I DITCH I PIPE Basins, culvert pipes, and ditches were cleaned throughout Hermitage, Wheatland, and Patagonia. Ditching, catch basin installation, and berm repair were completed on Adams Street, Applewood Lane, Butterfly Lane, Cassady Road, Clarksville Road, Cherry Street, Ellis Avenue, Fleetwood Drive, Frampton Road, Grandview Drive, Hoezle Road, James Street, Morefield Road, Pinecone Drive, Rosemary Lane, Sample Road, and Spangler Road. COLD PATCH Cold patch repairs were made on Donald Road, Emilie Lane, Hassel Road, Hazen Road, Jack O'Donnell Drive, Koonce Road, Maple Drive, Monticello Avenue, Morefield Road, Mount Hickory Boulevard, Nantucket Drive, Rosemary Lane, Sandy Lane, Schwartz Lane, Sugar Hollow Road, Tanglewood Road, Wakefield Drive, and Winner Road. SWEEP Streets swept include Adams Street, Balm Street, Beechwood Avenue, Canal Street, Cherry Street, Chestnut Street, Clinton Street, Emerson Avenue, Fleetwood Drive, Grandview Drive, Hamilton Avenue, Kennedy Street, Laird Avenue, Lincoln Avenue, Mercer Avenue, Metz Street, Morton Street, Pine Street, Riddell Street, Vaughn Avenue, Walnut Street, Winner Road, and Woodland Avenue. MOW Roadside mowing was performed on Allen Road, Cassady Road, Chestnut Street, Christy Road, Clarksville Road, Darby Road, Dermond Road, Easton Road, Elmo Avenue, Emilie Lane, Foxwood Drive, Frampton Road, Frogtown Road, Golden Run Lane, Hann Hill Road, Hogback Road, Keel Ridge Road, Longview Road, Mary Jude Court, Miller Road, Morefield Road, Mount Hickory Boulevard, Neshannock Road, Panin Road, Pheasant Chase, Revere Drive, Ridgewood Drive, Robertson Road, Rosemary Lane, Sample Road, Sandy Lane, Schwartz Lane, Smith Avenue, Spangler Road, Sunset Boulevard, Teaberry Lane, Virginia Road, Wilhelm Road, and Wise Road. Street Department Monthly Report May 2025 MISCELLANEOUS Brush hogging was completed at Linden Pointe. Support was provided for the Memorial Day Parade, including traffic control, cone placement, and on-site assistance. The parking lot at Hermitage Little League fields was graded. Walking paths were excavated and paved at the Hermitage Athletic Complex. A fallen tree on Longview Road was removed and the site cleaned. A section of curb on Tamara Trail was repaired. Trees were removed at Fire Station 1 for safety. Parking bumpers were installed at the former Wheatland Borough building. Don Cannon Street Department Superintendent DC:cW CITY OF HERMITAGE WATER POLLUTION CONTROL PLANT REPORT May 2025 JOB PERFORMED LOCATION Routine maintenance, greasing, meter readings, W.P.C. Plant Magargee Run Station, and hourly readings Alma Ave Station Miller Road Station Broadway Station Ohio Street Station Daniel Drive Station Pine Hollow Station Dutch Lane Station Sample Road Station Dutch Lane E.Q. Basin SVIDC Station F.G Station Thomason Station Jerry Lane Station Wheatland Station Magargee Run Wilson Road Station Miller Road Station Woodlawn Station LATERAL INSPECTIONS 13 houses were inspected - 9 Passed 4 Failed 41 Lateral Replacements - 0 Reinspection - Commercial Properties with well water meters read - 21 PA 1 Call New Tickets - 178 WPC INCIDENT REPORT - See Attachment COLLECTION. SYSTEMS REPORT - See Attachment PLANT OPERATIONS REPORT: - See Attachment ENVIRONMENTAL OPERATIONS REPORT - See Attachment FOOD WASTE TO ENERGY AND BIOSOLIDS REPORT - See Attachment LABORATORY OPERATIONS REPORT - See Attachment Respectfully submitted, As u Wayne Covert W.P.C. Superintendent Bemsylvarfa 8n AI Privately funded non-profit Pennsylvania Corporation UserlDHERMITAGEI Company NameHERMITAGE CITY HERMITAGE MUNICIPAL AUTHORITY Access Type:FACILITY OWNER Current Date: 06/01/2025 ALL Delivered to HCP From 05/01/2025 TO 05/31/2025 New Tickets Transmitted: 178 Responded to Tickets Transmitted: 178 Renotify Tickets Transmitted:0 MRN Announcements Transmitted:0 Resend Tickets Transmitted:0 Cancelled Tickets:2 Pending Delivery:0 May-25 Pass Fail 828 Lillian Dr. 396 West Park St. 300 Butterfly Lane 2019 Parkdale Ave. 274 S. Oakdale Ave 46 Easton 3680 Marylane Dr. 1236 Brandywine Dr. 229 Crawford Dr. 2485 Victoria Dr. 3690 Clearview Dr. 2757 Stoney Creek Court 176 Rombold Rd. Replacements of bad laterals this month 2188 Stockton Rd. 1904 Parkview Blvd 2139 Woodbine Dr. 665 S. Mercer Ave Commercial Properties with well water meters read - 21 Collections System Report May 2025 SVID Regular daily maintenance done at the station 50 Gallons diesel in generator 5-27 megger fail #2 pump reset Fuel level full tank Turner Regular daily maintenance done at the station Need new alternator switch Fuel level % tank Wheatland Regular daily maintenance done at the station Fuel level % tank Ohio St. Regular daily maintenance done at the station IC Electric repair made to electrical service from when truck hit line over road Fuel level full tank Church St (Wheatland) Regular daily maintenance done at the station 50 gallons in generator Fuel Level full tank Wilson Rd Regular daily maintenance done at the station 5-9 #1 air release valve leaking 5-20 cleaned check valve blockage and removed obstruction from air release valve #1 5-22 replaced air release valve on #1 Jerry Ln Regular daily maintenance done at the station 5-7 Switch for #2 pump went bad offline 5-23 new switch and new toggle switch installed for # 2 pump Fuel level % tank Sample Rd Regular daily maintenance done at the station Fuel Level % tank Miller Rd Regular daily maintenance done at the station 5/28 manually ran generator Fuel Level full tank Magargee/leferson Regular daily maintenance done ati the station Need to install new air release valve in manhole on North Neshannock Fuel level % tank Daniel Dr Regular daily maintenance done at the station Fuel level % tank Golden Run Regular daily maintenance done at the station Fuel level % tank North Hermitage Rd Regular daily maintenance done at the station Seems in the roof of the station surrounding seem to be leaking Fuel level %1 tank Thomason Rd (South PY) Regular daily maintenance done at the station Ran generator manually Pine Hollow Regular daily maintenance done at the station Weekly Hosed wet well and comminutor channel Fuel level 5/8 tank Dutch Ln/ EQ Regular daily maintenance done at the station 5-5 Heavy rain 3.58' into ED 5-8 Drained EQ Weekly Hosed wet well and comminutor channel Fuel level Dutch %1 tank, EQ %4 tank Woodlawn Dr Regular daily maintenance done at the station Hosed wet well for debris and grease weekly Plant Report May 2025 5-1-2025 - Steve replaced Filtrate tank 2 level transmitter. 5-5-2025 - Chris and Steve replaced a bearing on the BFP conveyor belt system. 5-7-2025 = Steve replaced the 4" check valve rubber flapper on the feed line. Greased P-411 motor. 5-8-2025 = Henrik did the service on the Nissen engine. 5-12-2025 = Installed new solenoid on the BFP water actuator valve. Raised the Thermo temperature to 137 and the Meso temps to 97. 5-14-2025 = Added one gallon of BioGas1 to meso 1&2, added 2 gallons of BioGas1 to meso 3. 5-16-2025 - Changed the filters on the Dystor building A/C unit and the filter on the T&D MCC room A/C unit. Calibrated 1 of 2 gas sensors for the gas compressor room. One is bad and is on order. 5-20-2025 - Changed bulbs in UV bank A, 37 bulbs total. 5-23-2025 = Calibrated the RKI LEL sensors on Meso's 1,2,3 and the Bio ball. 5-27-2025 = Fixed the handle on the sediment trap drain for the Bio ball and rotated the drain handles 180 degrees SO they're easier to reach. 5-28-2025 - Added one gallon of BioGas1 to meso 1,2. Added two gallons of BioGas1 to meso 3. Raised thermo temp to 138. 5-29-2025 - One of the hydraulic lines on the perforator burst, called Ben Kailer's Industrial Service LLC to repair it. He replaced two hydraulic hoses. Environmental Operations Report May 2025 1. Industrial All industrial facilities complied with their permit parameters for the month of April 2025. Looking into updating ordinances with permitting fees and maximum limit for conventional pollutants, as well as creating a Fats, Oil, & Grease Program. FOG Program is being developed including a FOG ordinance, survey, permit, brochures, and implementation plan. 2. SEO Holding tank at 30 Dermond Road is being pumped routinely. 1236 Lynwood Drive has been changed to weekly pumping to try and mitigate the malfunctioning on-lot system until sewers become available in that area. Property owner filed an appeal on this decision. 3. Sampling The second quarter sampling has been completed. Results received and in compliance with NPDES Permit. Priority Pollutant sampling for the influent and sludge have been completed. Results received and in compliance with NPDES Permit. WET Testing has been completed. WET test was passed and submitted to DEP. Sampling to renew our NPDES Permit has been completed. 4. Miscellaneous A Confined Space Program is being developed for the City. AED visual inspected completed on May 1st. The sewer project on South Neshannock Road, Miller Road, and Virginia Road have started. Easement agreements are being signed, and stakes are being set for the grinder pump installation. We have 77 out of 85 completed, along with 2 vacant properties currently staking out their homes. Environmental Operations Coordinator- Victoria Tomko Food Waste to Energy and Biosolids Report May 2025 Weight Total Pounds of Packaged Food Waste Hauled In = 758,343pounds Total Gallons of Liquid Food Waste/Grease Hauled In = 0 gallons Total Gallons of. Joy Cone Sugar and Cake Cone Tanker Waste Hauled in -164,000 gallons Total Gallons of. Joy Cone Cookie Tanker Waste Hauled in = 133,000 gallons Total Gallons of Liquid Food Waste & Tanker Waste Hauled in = 297,000 gallons Total Food Waste Hauled In (gallons and pounds) = 3,235,323 pounds = 1,618 tons Total Gallons of Septic Hauled In = 131,750 gallons Total Gallons of Sludge Hauled In = 12,900 gallons Total Dry Tons of Biosolids Hauled Out = 50.64 dry tons Dollar Amount Pounds of Packaged Food Waste Hauled In = $20,155 Gallons of Liquid Food Waste/Grease Hauled In = $0 Joy Cone Sugar and Cake Cone Tanker Waste Hauled in = $16,400 Joy Cone Cookie Tanker Waste Hauled in = $13,300 Gallons of Septic/Sludge Hauled In = $10,770.50 Food Waste Total w/o Septic/Sludge = $49,855 Food Waste Total w/Septic/Sludge = $60,625.50 Laboratory Operations Report May 2025 Submitted by Timothy Kizak Additional Laboratory sampling sent for analysis and miscellaneous 1. Sent out monthly tests to Environmental Service Laboratories for Cadmium, Mercury. 2. All sample matrixes, method, analyte, standard methods year, and standard methods edition per Pa DEP request have been updated and in use. 3. Laboratory proficiency testing samples all passed. We are in good standing with accreditation. 4. DEP has issued a new scope of accreditation for the laboratory for all procedures. The laboratory is compliant until the following year's renewal period. The renewal process started for the January 2025 compliance period. The laboratory is in good standing. 5. In the process of testing for new permit renewal effective December of 2025. Hoping to remove the parameters of pesticides, cadmium and mercury due to no detection. Most likely picking up Polyfluoroalky! (PFAS) in the new permit. Otherwise known as "forever chemicals". 6. Sent out monthly samples. All sampling for new permit done. Results are being uploaded. 7. DEP Lab Accreditation scheduled for September 24th, 2025. Monthly Flows 1. Average Influent flow -4.68 - MGD, Max influent flow- 10.8 - MGD 2. Average Effluent flow- 4.77 -MGD, Max Effluent flow-6.70 MGD 3. Average Sludge Cake percentage - 15.2 % equals 50.6 dry tons for land application Total Septage hauled in -276,650 Gallons. Septage contributed 274 Ibs. of BOD to the plant. Submitted all monthly results to DEP. The laboratory has been participating with the PA Department of Health to test Covid in wastewater samples. Four samples per week are submitted with the corresponding data being turned over to the CDC. Materials are provided at no cost. We also will be participating in Norovirus testing. 5a BANK STATEMENT REPORT As Of May 31, 2025 GENERAL OPERATING ACCOUNT F.N.B. ACCOUNT BOOK BALANCE 1,467,402.02 RECEIPTS 3,052,181.26 EXPENDITURES 3.025,996.89 MONTH END BALANCE 1,493,586.39 INTEREST FOR MONTH 0.00 BOOK BALANCE 1,493,586.39 OUTSTANDING CHECKS. 267,826.22 BANK BALANCE- 1,761,412.61 INVESTMENTS GENERAL OPERATING ACCOUNT.. MONEY MARKET.. 4,232,377.46 CREDITS 1,500,000.00 DEBITS 0.00 INTEREST 17,681.68 General Operating Account WHEATLAND MONEY MARKET.. 7,044.07 CREDITS 0.00 DEBITS 0.00 INTEREST 25.00 SEWER FUND. C.D. 297,715.82 INTEREST. 1,056.79 Bank Balance plus Investments W/Interest 7,817,313.43 INTEREST CAPITAL municipal checking money market.. GENERALmoney market $17,681.68 GENERAL Wheatland money market. $25.00 SEWER $1,056.79 Total Interest $18,763.47 RECEIPTS Lock Box 284,729.37 TOTAL 3.052,181.26 Deposits 702,026.08 Berkheime 1,865,676.72 Misc 199,749.09 PAYROLL FIRST NATIONAL BANK 31-May-25 BOOK BALANCE 42,529.45 RECEIPTS. 630,425.74 EXPENDITURES. 601,094.54 INTEREST. 0.00 MONTH END BALANCE. 71,860.65 OUTSTANDING CHECKS. 2,218.22 BANK BALANCE. 74,078.87 LINDEN POINTE FACILITIES FUND 0.00 0.00 BOOK BALANCE. 0.00 RECEIPTS. 0.00 EXPENDITURES. 0.00 MONTH END BALANCE. 0.00 INTEREST. 0.00 BOOK BALANCE. 0.00 OUTSTANDING CHECKS. 0.00 BANK BALANCE. 0.00 INVESTMENT. MUNICIPAL CHECKING. 0.00 SAVINGS ACCOUNT. 0.00 MONEY MARKET. 125,736.26 Credits: 0.00 Debits 0.00 INTEREST. 446.32 BANK BALANCE PLUS INVESTMENT WI INTEREST. 126,182.58 Interest municipal checking. 0.00 savings account.. 0.00 money market. 446.32 31-May-25 HIGHWAY AID FUND INVESTMENTS HERMITAGE. 621,302.55 RECEIPTS. 0.00 EXPENDITURES. 0.00 INTEREST. 2,205.42 BALANCE. 623,507.97 INVESTMENTS WHEATLAND. 186,896.89 RECEIPTS. 0.00 EXPENDITURES. 0.00 INTEREST. 663.42 BALANCE. 187,560.31 VESTED SICK LEAVE BANK BALANCE. RECEIPTS. EXPENDITURES. 0.00 TOTAL. 0.00 INTEREST. 0.00 BALANCE. 0.00 0.00 BANK STATEMENT BALANCE. 0.00 INVESTMENT. MUNICIPAL CHECKING.. 0.00 CD 0.00 MONEY MARKET 156,073.79 DEPOSIT 0.00 DEBITS 0.00 INTEREST. 554.01 BANK BALANCE PLUS INVESTMENT WI INTEREST. 156,627.80 SUBMITTED BY lidec Au a BERNADETTE HARRY ACT 32 Earned Income Tax Monthly Report berkheimer Hermitage City - 00 43 330 004 1883 Jory Road Month/Year: May, 2025 Pen Argyl, PA 18072 610-588-0965, extension 2394 Schedule A: Earned Income Tax (EIT) Collections, Receipts, and Distributions for PSD Collections and Receipts: Monthy Total Collections: Resident EIT from Employers/Taxpayers within the TCD 1,167,509.79 Resident EIT from other TCDs 245,172.59 Non-Resident EIT for Political Subdivisions within TCD 213,109.33 Delinquent Earned Income Taxes Collected 6,248.87 Total Collections 1,632,040.58 Receipts: Investment Income 609.42 Cost Collected by Tax Officer 1,542.43 Total Receipts 2,151.85 Total Collections and Receipts 1,634,192.43 Distributions and Disbursements: Distributions: Distributions to PSD 1,599,505.61 Total Distributions 1,599,505.61 Disbursements: Taxpayer Refunds 7,098.94 Tax Officer Commissions on Collections 25,186.60 Investment Income Retained by Tax Officer 609.42 Postage Fees 249.43 Cost Retained by Tax Officer 1,542.43 Total Disbursements 34,686.82 Total Distributions and Disbursements 1,634,192.43 ACT 32 Earned Income Tax Monthly Report perkheimer Hermitage City-Farrell SD - 00 43 250 008 1883 Jory Road Month/Year: May, 2025 Pen Argyl, PA 18072 610-588-0965, extension 2394 Schedule A: Earned Income Tax (EIT) Collections, Receipts, and Distributions for PSD Collections and Receipts: Monthy Total Collections: Resident EIT from Employers/Taxpayers within the TCD 25,170.74 Resident EIT from other TCDs 4,585.19 Non-Resident EIT for Political Subdivisions within TCD 28,880.86 Delinquent Earned Income Taxes Collected 168.88 Total Collections 58,805.67 Receipts: Investment Income 15.10 Cost Collected by Tax Officer 50.00 Total Receipts 65.10 Total Collections and Receipts 58,870.77 Distributions and Disbursements: Distributions: Distributions to PSD 57,886.58 Total Distributions 57,886.58 Disbursements: Taxpayer Refunds 2.31 Tax Officer Commissions on Collections 911.45 Investment Income Retained by Tax Officer 15.10 Postage Fees 5.33 Cost Retained by Tax Officer 50.00 Total Disbursements 984.19 Total Distributions and Disbursements 58,870.77 5b-1 TREASURER'S FINANCE REPORT CITY OF HERMITAGE 31-May-25 TAX COLLECTOR'S RETURN To: Hermitage Commissioners From: Bernadette Harry Date: May 31, 2025 For Year2025 REAL ESTATE PER CAPITA TOTAL UNCOLLECTED DUPLICATE 566,428.58 0.00 1,130,845.58 ADDITION S Real Estate 20,923.00 0.00 234.50 TOTAL 587,351.58 0.00 1,131,080.08 FACE. AMOUNT COLLECTED 386,534.25 0.00 564,466.75 LESS DISI COUNT Real Estate 7,340.49 0.00 11,290.64 Per Capita ADD PENALTY: Real Estate 0.00 0.00 0.00 Per Capita NET AMOUNT COLLECTED 379,193.76 0.00 553,176.11 EXONERATIONS 11,952.25 0.00 184.75 BALANCE UNCOLLECTED 188,865.08 0.00 566,428.58 DUPLICATE TOTAL AMOUNT COLLECTED 379,193.76 a . . : : %hu TREASURER 5b-2 TAX WARRANTS We hereby certify the following to be the amounts of Additions andlor Exonerations approved JUNE by the Hermitage Commissioners to BERNADETTE HARRY, Hermitage Treasurer, taxes for the year 2025 ADDITIONS EXONERATIONS REAL ESTATE $20,923.00 $11,952.25 PER CAPITA 0.00 0.00 TOTAL 20,923.00 11,952.25 Secretary Board of Commissioners RECAPITULATION OF ADJUSTED TAXES DUE AT FACE VALUE REAL ESTATE PER CAPITA TOTAL Face Amount on Duplicate 1,402,696.08 0.00 1,402,696.08 Additions to Duplicate $20,923.00 0.00 20,923.00 Total Collectible (Lines 1 & 2) 1,423,619.08 0.00 1,423,619.08 Exonerations to Duplicate $11,952.25 0.00 11,952.25 Total Adjusted Face Amount Duplicate 1,411,666.83 0.00 1,411,666.83 6a SUBDIVISION REPORT Plan Name: Final Donald C. Hogg Consolidation Plan - Lot 1 Owner(s) Name: Donald C. Hogg 2510 Valley View Road Hermitage PA 16148 Zoning District: RR Rural residential Location: Valley View Road Purpose: The purpose of this plan is to consolidated two parcels into one - Lot 1. Hermitage Planning Commission took the following action: Approved w/ conditions on June 2, 2025 Mercer County Regional Planning Commission took the following action: Reviewed Recommended action to be taken by the Board of Commissioners: Approve w/ conditions Conditions: Drawing corrections Two sets of permanent ink mylars with signatures and seals Deadline for Board Action: 8/31/2025 RE E 1 I E o E 8 3 a N 4001'sz 14977 a & a 1 &. 4pois7 a 8 e E 66 e 3 * e 1 BULGNG - a (35' rRov FUTURE > AT 0 5 8 e - - - : 15 E a 8 N o : 38 31 5 48 I 8 : E & 6 1 - 5 a E E I e B 81 I I A a 1 u 8938 A 31 W : S 8: - oy 33 1 e E # * 8 $ 9 8 9 3 9 I 36 a 4 1 2 a a 3 88 - I 4 3 23 I 5 >8 B 47; Qa a a S BF a a - E 8 K . - : a Bg 8 V a Eg 53 I 9 & a 3 P 29 g B ER 5 - $ a : A - scors w 100.00 a . - a ig: I BE 31 E5 a a ai cecuso COACTY AR RECORDNC) 1A MES a 4 E 4 8 - 1 9: de m a E : 9 = 9 * 3 82 e 8 y an I 2 1 I ( à I 4 3 95 E8 B 5 - 8 : y s 3 a - 9 : a I I 3 a 82 a : àg B ay 8 6 3 RE Es a E B a 55 a PR 3 B 4: : Dt 2 3 M : & E88 - a a u - * - a 32 B E D g S : : $ Ri - E a : a 5 E - I g a E - 3 E E € a F E : :: e - E 6 3 1 : a 6 4 8. : Ino 2" 1493 2" aor a % & A 63 & 3 - à & % à - Q @ $ a o0 Ee a $ a 9 $ E 6 5 1553 3853 a 3 e af SVIRO ABS 4 9 M 9 4 3 5 3 a - S I I a E 4 Ap a 5 - A er E 62 a 5 . a 1 LEGEND: - Tax Parcel Line Road R/W Lot Line (ex.) Centerline Stream - - Proposed Consolidation Outline (former Lot 1 Hennessy Lot Plan) - 3 HOGG Donald C. HC a A - r - - 0 So - 6 HOGG Donald G, (former 6 - Lot2 Hennessy Loy Plan) FINAL CONSOLIDATION PLAN 2024 AERIALS DONALD C. HOGG LOT 1 NORTH a - 50 - NIATE. Thie drawina ie nenvidad hv tha Cit nf Harmitana Tonanranhu & nthar lina infarmatinn nrnvided 8a I SIRUEIE 10a To: Hermitage Board of Commissioners From: Gary Hinkson, City Manager Subject: Authorization to Sell Unused City Vehicles/Equpment Date: June 23, 2025 The Street Department has requested that the Board of Commissioners authorize the staff to seek bids for the sale of unused city vehicles and equipment. The items include (all in poor condition): 2007 Ford crew cab, cab and chassis (WPC) 1997 International dump truck (Street) 1999 Ford dump truck (Street) 1999 Ford dump truck (Street) 2012 Chevrolet pickup truck (Fire) 1977 Trailex trailer, 3,000 Ibs. (WPC) 1992 Eager Beaver trailer (Street) 2001 John Deere 345 mower Welder Lawn sweeper The city will advertise the sale in the Herald newspaper and on social media, will provide times for interested parties to view vehicles and equipment, and will accept sealed bids on each. The Board of Commissioners will then consider accepting the high bid for each vehicle or piece of equipment. 10b CITY OF HERMITAGE MERCER COUNTY, PENNSYLVANIA ORDINANCE NO. -2025 AN ORDINANCE OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, REQUIRING PRODUCERS OF NON-DOMESTIC FATS, OILS AND GREASES ("FOG") DERIVED FROM FOOD MANUFACTURING, PROCESSING, AND PREPARATION TO OBTAIN A PERMIT FROM THE PROPER OFFICIAL OF THE CITY OF HERMITAGE TO CONTRIBUTE FOG TO THE HERMITAGE WASTEWATER TREATMENTS SYSTEM; TO REGULATE THE DISCHARGE OF FOG TO BE IN COMPLIANCE WITH THE PERMIT; REQUIRING MAINTENANCE AND CLEANING OF GREASE TRAPS OR GREASE INTERCEPTOR EQUIPMENT; PROVIDING FOR RECORD KEEPING OF THE MAINTENANCE AND CLEANING; AND ESTABLISHING PENALTIES FOR VIOLATIONS. WHEREAS, The City of Hermitage operates and maintains a sanitary sewage collection system and treatment plant; and WHEREAS, The City of Hermitage collects fats, oils, and greases as a result of food manufacturing, processing, and preparation from non-domestic contributors to the City of Hermitage wastewater collection system and treatment plant; and WHEREAS, The City ofHermitage has experienced a number ofb backups to its collection system resulting from an excess of deposits of fats, oils, and greases into its wastewater collection system based on many producers failing to adequately treat, clean, and remove such substances from their facilities; and WHEREAS, The City of Hermitage desires to regulate, through the issuance of permits, inspections, sampling, and enforcement, contributors of non-domestic fats, oils, and greases to the collection system and treatment plant. NOW THEREFORE, BE IT ORDAINED AND ENACTED BY THE BOARD OF COMMISSIONERS OF THE CITY OF HERMITAGE, MERCER COUNTY, PENNSYLVANIA, AND HERMITAGE HEREBY ORDAINS AND ENACTS THROUGH THE AUTHORITY OF THE SAME AS FOLLOWS: SECTION 1. DEFINITIONS As used in this Ordinance, the following terms are defined as set forth herein: (a) City - The City of Hermitage, Mercer County, Pennsylvania (b) EPA - The United States Environmental Protection Agency (c) Fats. Oils. and Grease (FOG) - Organic polar compounds derived from animal and/or plant sources that contain multiple carbon chain triglyceride molecules. These substances are created as a byproduct of cooking. (d) Grease Trap - An apparatus installed inside the structure that collects and contains the fats, oils, and grease, and removes a significant portion of it from the wastewater to be discharged to the sanitary sewer system. (e) Grease Interceptor - An apparatus installed outside the structure that collects and contains the fats, oils, and grease, and removes a significant portion ofit from the wastewater to be discharged to the sanitary sewer system. (f) Interference - The inhibition or disruption of the water pollution control facility processes or operations which contribute to a violation of any requirement of the NPDES permit of the Hermitage Municipal Authority. (g) Notice of Violation = A written notice specifically citing the nature of the violation and specified time frame for correction. (h) Overflow - A discharge of FOG from a grease trap or interceptor into the Systemin a concentration greater than 100 mg/L or in the form of visible masses detrimental to the System. (i) SystemSystem - The public wastewater collection and treatment systems utilized by residents in the City of Hermitage, including but not limited to the Hermitage Municipal Authority's wastewater collection and treatment system. () Producer Any commercial or public facility that is connected to the City System and that produces, directly or indirectly, wastewater containing FOG. (k) Septic/Grease Hauler A person who is licensed and bonded with the City to transport domestic sewage or grease trap and grease interceptor waste to the System. SECTION2. GENERAL REGULATIONS The following regulations apply to all FOG producers contributing to the City System. (a) All Producers must apply for and obtain a FOG permit in order to discharge to the System every three (3) years. (b) In addition to all other requirements in this Section, issuance of a permit shall be conditioned upon the payment of a fee, which shall be set by a resolution of the Board of Commissioners. (c) At no time shall a Producer discharge, or cause to be discharged any quantity of FOG to the System that exceeds the discharge limitation of 100 mg/L. At the discretion of the representative from the System, sampling by the City ofthe Producers discharge may occur when there is evidence that indicates the Producer may not be complying with the requirements ofthis Ordinance. (d) The Producer is responsible for cleaning and/or having the grease trap or grease interceptor cleaned on a regular basis as stated on their FOG permit at such times as necessary based on the FOG amounts produced, but in no instances less than once per year. (e) The Producer shall be required to submit cleaning and pumping records documenting the dates and work completed. SECTION 3. INSTALLATION AND MAINTENANCE 1. Installations a. New facilities. Food processing or food service facilities which are newly proposed or constructed, or existing facilities which will expand or be renovated to include food service facilities, where such facility did not previously exist, shall be required to design, install, operate and maintain a grease trap or grease interceptor. The interceptor shall have cleanouts and be located with easy access for pump out and inspection. The grease trap or grease interceptor shall be inspected and approved by the City's environmental operations coordinator. b. Existing facilities i. Producers that currently have a grease trap or grease interceptor shall be required to operate and maintain the trap or interceptor per the manufacturer's recommendations. ii. If the existing Producer does not have a grease trap or grease interceptor and it is evaluated by the City's environmental operations coordinator one is needed, the Producer shall have a maximum of forty-five (45) days to install a properly sized grease trap or interceptor by a qualified installation company. 2. Cleaning a. All grease trap or grease interceptor waste shall be properly disposed of at a facility in accordance with federal, state, and/or local regulations. b. AProducer'ss grease control system must be cleaned at sufficient times and manners to ensure the depth of FOG (floating and settled) in a grease trap or grease interceptor shall not be equal to or greater than twenty-five percent (25%) of the total depth oft the grease trap or grease interceptor. C. For the FOG Producers that have a grease trap or grease interceptor installed, the prevention and cleaning procedures may be evaluated at any time by the City's environmental operations coordinator. The evaluation will determine if the frequency of cleaning is adequate. d. FOG Producers must keep and maintain a cleaning log with necessary hauling manifests for a minimum of 3 years, and said manifests shall be supplied to City annually with the FOG permit renewal. SECTION4. VIOLATIONS a. All Producers found to be in violation of this Ordinance shall be sent a Notice of Violation ("Notice") informing the Producer of the violation and providing a timeline within which the Producer must bring the violation into compliance. b. All Producers who shall fail to comply with any Notice shall have their permit suspended until such time as the violation is brought into compliance. C. Any Producer or person who shall violate a provision of this Ordinance shall be, upon conviction, sentenced to a fine of not more than $1,000 plus costs and/or to a term of imprisonment not to exceed 30 days. Each day that a violation continues after the compliance date provided in a Notice shall be deemed a separate offense. Additionally, the City may, in its discretion, initiate any to enjoin, prohibit, or prevent further violations ofthis Ordinance in a court of competent jurisdiction. d. In addition to any penalties provided herein, any Producer or person found to be in violation of this Ordinance shall be responsible for the payment of all attorney fees incurred by the City for the enforcement thereof. SECTION 5. APPEALS Any Producer whose permit has been revoked or whose application for a permit has been denied or has received notice from the Sewage Enforcement Officer that the Producer is not in compliance with this Ordinance may, within twenty (20) days from the postmarked date of the written notice ofnoncompliance, appeal to the Hermitage Board of Appeals by completing and filing the proper appeal application form provided by the City and paying the required fee. The cost to file an appeal shall be contained in the Hermitage Fee Schedule and established by the Board ofCommissioners from time to time. The fee must be paid upon filing the appeal application. SECTION 6. SEVERABILITY The provisions of this Ordinance shall be severable and, if any of the provisions hereof shall be held unconstitutional, void or otherwise unenforceable, such shall not affect the validity of any of the remaining provisions of said Ordinance. SECTION 7. REPEALER All ordinances or parts of ordinances conflicting with any of the provisions of this Ordinance are hereby repealed insofar as the same affects this Ordinance. SECTION 8. EFFECTIVE DATE This Ordinance shall become effective seven (7) days after enactment by the Board of Commissioners. HERMITAGE ORDAINS AND ENACTS AND IT IS HEREBY ORDAINED AND ENACTED FINALLY INTO LAW BY THE BOARD OF COMMISSISSIONERS OF THE CITY OF HERMITAGE THIS 23RD DAY OF JULY, 2025. CITY OF HERMITAGE ATTEST: BOARD OF COMMISSIONERS By: Gary Hinkson, Secretary Duane Piccirilli, President ITEMS FOR DISCUSSION 6-1 Minutes 5/15/2025 Work Session 6-2 Minutes 5/22/2025 Work Session 6-3 Minutes 5/22/2025 Executive Session MINUTES CITY OF HERMITAGE = BOARD OF COMMISSIONERS WORK SESSION MEETING MAY 15, 2025 President Duane J. Piccirilli called the meeting to order at 6:01 p.m. in the Patagonia Volunteer Fire Department, 115 Superior Street, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J. Moder, III, Viçe-President Lou Squatrito, Member Cameron S. Linton, Member John Moroco, Member Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Adam Piccirillo Wayne Covert Gary Gulla Joel Ristvey Jessica Gotch Mark Longietti John Flynn Neil Hosick Rachael Manuel Don Cannon Vikki Gruitza Jeremy Coxe Kristina Thomas Adam Prather Amy Gargiulo There were nine (9) members of the public in attendance. PUBLIC COMMENTS Mr. Piccirilli opened the public comments. There being no comments, Mr. Piccirilli closed the public comments. DEPARTMENT REPORTS Mr. Hinkson reviewed the department reports. Bill Moder questioned the inspection report regarding "bedrooms in basements without egress". Does it mean they just cannot use that area? How many units are there with that issue? Gary Hinkson replied that he would check on that for clarification. There were no additional comments or questions regarding the reports. AGENDA REVIEW A review ofthe May Board Meeting agenda included the following items: A public hearing and final vote on an ordinance authorizing a lease agreement with Berkheimer Tax Administrator for office space in the Municipal Building. A public hearing and final vote on an ordinance authorizing the appropriation of the FY- 2024 transfer of funds in the capital project funds. Gary Hinkson then asked the board to add the following items: A resolution supporting tax exempt bonds. A motion to authorize the purchase of a street sweeper. A new sweeper will be $366,803 as opposed to $325,000 which was budgeted. Motion to authorize an agreement with Mercer County where they would construct a waste glass bunker at the City Garage for a l-year term with automatic renewals. A resolution authorizing a Commonwealth Financing Authority Greenways, Trails and Recreation Program grant for the pavilion project at Stull Nature Reserve. A resolution authorizing a People, Parks & Community Foundation grant application for the pavilion project at Stull Nature Reserve. A motion to award the contract for the North Keel Ridge Road Improvement Project. The Commissioners agreed to add the new items to the Regular Meeting Agenda. Brian Rodemoyer, Grove St., Hermitage stated that he has a safety concern about the stop sign plaçed at Superior Street and East Street and asked ifa a lighted stop sign could be placed at that location. Gary Hinkson replied that they will have the Police Department look at that and make a recommendation. The meeting adjourned at 6:17 p.m. Respectfully submitted, Gary P. Hinkson June 2, 2025 MINUTES CITY OF HERMITAGE = BOARD OF COMMISSIONERS WORK SESSION MEETING MAY 22, 2025 President Duane J. Piccirilli called the meeting to order at 6:00 p.m. in the Commissioners' Meeting Room in the Hermitage Municipal Building located at 800 North Hermitage Road, Hermitage, PA. Members in attendance were: Duane J. Piccirilli, President William J. Moder, III, Vice-President Cameron S. Linton, Member Lou Squatrito, Member John Moroco, Member Bernie Harry, City Treasurer Brett Stedman, City Solicitor Staff members in attendance were: Gary Hinkson Joel Ristvey Randal Ketcham Gary Gulla Don Cannon Jessica Gotch Mark Longietti Vikki Gruitza John Flynn Jeremy Coxe Kristina Thomas Mike Wadlow Neil Hosick Adam Prather Mike Lechner Amy Gargiulo There were nine (9) members of the public in attendance. PUBLIC COMMENTS Mr. Piccirilli opened the public comments Patricia Porcello, 730 S. Buhl Farm Drive, said that she went to the work session the previous week and no one was there. It was confirmed by City staff that signs were posted prior to the meeting and were still posted the following day indicating the location change to the Patagonia Fire Station. She then recommended that the City post signs outside saying "town meeting tonight" SO more people would be in attendance. Ms. Porcello then stated that Omni Fiber has changed their name twice over the last decade and they do not have a good rating. They have a 3-month incentive and after that it is more expensive than Spectrum. She said she saw a group oftheir employees digging on her property and later that day after lunch saw them drinking beer. She tried having a conversation with them, but said they speak absolutely no English. She tried to speak to a representative of Omni's subcontractor, ABD, but he was "very abusive" toward her. They say they are providing opportunities for local employment, but they subcontract with ABD and bus in workers. She has concerns about them doing damage to property. She stopped to speak to the gas company doing work in the area and they told her that "Omni workers have uncertified, untrained workers who did a lot of damage to their lines" and they had to come in to make repairs. Businesses were closed two times then they shouldn't have been. She then noted a director who told her she quit her position with Omni because "she would not work for a company not up to her standards" and was cursed at by Tim Haggard, who is listed on the website as a contact ifyou need to report property damage, and told to mind her own business. There are no surety or construction bonds in place that guarantee Omni has money to take care oft the damage they will be causing. Duane Piccirilli responded that "the City has a staff member who contacts them almost every day and they know there was an issue with two (ABD employees), but she shouldn't classify them as all undocumented". Ms. Porcello responded "ifthey cannot speak English how are (they) reading and getting any information. How is anything being relayed to them.. 99 She does not want their service, but they are using her property that she pays taxes on. They are untrained and uncertified. They could tap into the sewer, water, or gas lines. People can't afford to take care ofthe damage they are causing. The City should think about the homeowner. It has the power to say they want something in place to make sure the homeowners and businesses are protected. What happens if they tap into a gas line and it blows up? This town is going to be liable for it. It has also come to her attention that there is a lot of petty nonsense homeowners go through. She had to put a fence on her property because neighbors were not respecting the boundaries. The police dealing with this petty nonsense takes the officers away from doing more important work. Her neighbors damaged her camera and put a birdhouse in front ofit. That is nonsense. Ms. Porcello said that when she worked for a university she developed an ambassador program with liaisons. That would free up the police department to do what they have to do to take care of accidents and people who could be harmed. The benefits are a win-win situation. You could have volunteers or give them a small stipend. Gary Hinkson responded that he did speak to the chief of police about that after a prior conversation with her and someone from the police department would be contacting her about that. Ms. Porcello then stated her concern about seniors and cost ofl living. The City has spare land that is not really doing anything. Months ago she suggested we have a community garden. You can get the local schools to come in to help maintain it. They can learn how to grow your own food. There being no further comments, Mr. Piccirilli closed the public comments. DEPARTMENT REPORTS Mr. Hinkson reviewed the department reports. There were no comments or questions regarding the reports. John Flynn introduced Mike Wadlow who has been hired to be the new Fire Marshal upon Mr. Flynn's retirement. AGENDA REVIEW Gary Hinkson noted that there was one change with agenda item 5i regarding the street sweeper. The City was notified that due to tariffs the price has increased by $14,000 and the new price will be $384,216.68. There is approximately a one year wait for an order. Our sweeper has been ordered and we are number 14 out of 15 that are ordered. It should be delivered in mid or late September. All Commissioners were in agreement to accept the new price. The meeting adjourned at 6:26 p.m. Respectfully submitted, Gary P. Hinkson June 6, 2025