SAN JUAN COUNTY, COLORADO BOARD OF COMMISSIONERS MEETING AGENDA November 8, 2023 CALL TO ORDER: 8:30 A.M. OLD BUSINESS: Consider Bills and Authorize Warrants BOCC Regular Meeting Minutes for October 25, 2023 APPOINTMENTS: 8:40 A.M. - Becky Joyce, Public Health Director 9:00 A.M. - Martha Johnson, Social Services Director Memorandum ofUnderstanding Between San Juan and Prowers County 9:30 A.M. - Ann Chase, SJDA Affordable Homeownership Lottery Art Through the Season - Visitor Enhancement Request 10:00 A.M. - Keri Metzler - Senior Center Generator 10:30 A.M. - Kristi Borchers, Hinsdale County Commissioner 11:00 A.M. - Kim Buck, County Assessor - GSA Software Agreements Other Lunch - Location to be determined CORRESPONDENCE: Bonita Peak Mining District Update NEW BUSINESS: San Juan County Proposed 2024 Budget Intergovernmental Agreement with La Plata County for the Provision of Public Health Services Treasure's Report Public Comment Commissioner and Staff Reports OTHER: ADJOURN: Next Regular Meeting = 6:30 PM, Monday November 20, 2023 Join Zoom Meeting https: zoom.us/j/ 92136473203 By Telephone: Dial 1 669-900-6833 and enter the Webinar ID 92136473203 when prompted. Meeting ID: 921 3647 3203 You Tube (live and recorded for later viewing, does not support public comment): htps/Aowwyyouube.comfsmlumeuntycoloradostreams SAN JUAN BOARD OF COMMISSIONERS MET NOVEMBER 8, 2023 AND THE FOLLOWING BILLS WERE APPROVED FOR PAYMENT. 24707 SIDWELL ASSESSOR TRAINING 304.69 24708 WEX BANK SHERIFFS FUEL 1969.42 24709 VISA SS BOX RENT 98.00 24710 IMAGENET COUNSULTING SHERIFFS BILL 114.54 24711 CITIZENS STATE BANK 2N QTR UNEMPLOYMENT 380.80 24712 CENTURY LINK SHERIFFS BILL 361.16 24713 REPLACEMENT CHECK 24714 UNITED RENTALS DYED DIESEL 280.35 24715 ANTHEM BLUE CROSS MEDICAL INSURANCE 17536.21 24716 SILVERTON CLINIC REIMB J. STACEY 778.21 24717 DOMINION VOTING ELECTION (FILMWARE) 270.66 24718 DAYNA KRANKER REIMB MILEAGE (NURSE) 1684.10 24719 AXON ENTERPRISE INC TASER 7 BASIC BUNDLE 6164.00 24720 MAISEL EXCAVATION COAL (HOSPITAL) 1237.70 24721 BAN OF THE SAN JUANS LOAN PAYMENT 12838.70 24722 ANGEL ARMOR SHERIFF ULTRA PREMIUM 1083.00 24723 IDS INTEGRATED DOC APR-MAY-OCT BILLS 184.29 24724 SILVERTON SCHOOL REIMB ROOF-ACOSTA 7-23 11613.98 DD ABIGAIL H. ARMISTEAD SHERIFF DEPUTY WAGES 3507.12 DD ADAM D. CLIFTON SHERIFF DEPUTY WAGES 3815.51 DD AMIE R. BICOCCHI NURSE & SHERIFF WAGES 3421.93 DD ANTHONY D. EDWARDS COMMUNICATIONS WAGES 4326.53 DD ARTHUR J. DONOVAN EPD WAGES 4491.56 DD AUSTIN P. LASHLEY COMMISSIONERS WAGES 2273.98 DD BRUCE T. CONRAD SHERIFF WAGES 4295.98 DD DEANNA M. JARAMILLO TREASURER WAGES 3674.79 DD JOHN A. JACOBS SHERIFF DEPUTY WAGES 1499.95 DD KERI METZLER CORONER WAGES 993.04 DD KIMBERLY A. BUCK ASSESSOR WAGES 4234.99 DD KRISTINA L. RHOADES SOCIAL SERVICE WAGES 2411.48 DD LADONNA L. JARAMILLO COUNTY CLERK WAGES 3719.59 DD LINSLEY SWEET DEPUTY CLERK WAGES 2193.51 DD PETER C. MAISEL COMMISSIONERS WAGES 2182.02 DD REBECCA B. JOYCE NURSES WAGES 4612.42 DD REBECCA J. RHOADES CUSTODIAN WAGES 1718.73 DD ROBERT W. GARDINER NURSE ASSISTANT WAGES 1161.02 DD STEPHEN W. LOWRANCE UNDERSHERIFF WAGES 4055.33 24725 SCOTT L. FETCHENHIER COMMISSIONERS WAGES 2138.02 24726 TOMMY WIPF VETS OFFICER WAGES 356.40 24727 WILLIAM A. TOOKEY ADMINISTRATOR WAGES 4738.34 34728 CITIZENS STATE BANK FEDERAL TAXES WITHHELD 21739.84 24729 CITIZENS STATE BANK STATE TAXES WITHHELD 2494.00 24730 GREAT-WEST LIFE GROUP RETIREMENT 5941.74 24731 CITIZENS STATE BANK HS A SAVINGS 1600.00 24732 KANSAS CITY LIFE DENTAL & LIFE NSURANCE 881.73 24733 AMWINS GROUP BENEFITS VISION INSURANCE 170.97 24734 AFLAC INDIVIDUAL INSURANCE 295.14 24735 CITIZENS STATE BANK PREVIOUS TAXES 2174.30 24736 MAISEL EXCAVATION COAL (HOSPITAL) 1250.05 24737 LINSLEY SWEET REIMB SUPPLEMENTAL 164.90 24738 SPATIALEST ASSESSORS BILL 10000.00 24739 SILVERTON FIRE AUTHORITY 4TH QTR PAYMENT 12475.00 24740 CO CUSTOM ELEVATOR SERVICE CALL (CONTRACT) 584.10 24741 DR. JOEL, INC REMOVED ELECTION STATION 600.00 24742 CENTURY LINK ELEVATOR ROOM BILL 88.71 24743 SILVERTON AMBULANCE SLAES TAX MONTHLY PAYMENT 41933.33 24744 SILVERTON AMBULANCE MONTHLY PAYMENT 7200.00 24745 VISA BILLS 4731.33 24746 DENNIS R. GOLBRICHT OCT 23 SERVICES 1950.00 24747 WEX BANK SHERIFF FUEL 2093.98 24748 VERIZON SHERIFFS BILL 122.40 24749 CASSANDRA ROOF SENIOR YOGA & FITNESS 569.50 24750 ROBERT ROOF, LPC COMMUNITY COUNSELING 600.00 24751 DAYNA KRANKER NURSE HELP & REIMB MILEAGE 3661.50 24752 S.O.L. LTD % JOEL BERDIE CORE SERVICES 540.00 24753 BRUCE E. HARING, MA LPC COMMUNITY MENTAL HEALTH 4942.00 24754 SILVERTON CLINIC REIMB RATHEY 808.42 24755 SILVERTON HARDWARE SUPPLIES 345.95 24756 BUSINESS OPTIONS BILLING NURSES BILL 22.50 24757 VERO NETWORKS BILLS 1226.27 24758 ODP BUSINESS SOLUSTIONS SUPPLIES 418.98 24759 SILVERTON STANDARD ELECTION NOTICE 18.24 24760 CENTURY LINK SHERIFFS BILL 72.22 24761 AT& MOBILITY EPD BILL 151.19 24762 SAN JUAN REGIONAL PLAN BUDGETED FUNDS 400.00 24763 SILVERTON LP GAS TANK FILL UPS (CH-FD) 4967.00 24764 CITIZENS STATE BANK HS A SAVINGS SHORTAGE 600.00 24765 CO CORONERS ASSOC 2024 MEMBERSHIP DUES 429.00 24766 NMS POSTMORTEM (URINE-BLOOD) 318.00 24767 JANN SMITH ASSIST 10-18-23 100.00 24768 ROCKY MOUNTAIN FORENSIC POSTMORTEM EXAMINATION 1500.88 24769 MICHAEL F. ARNALL MD 2 AUTOPSIES 2600.00 24770 MAISEL EXCAVATION HOSPITAL COAL 1222.00 24771 SIDWELL SWC-CD GIS SERVICES 546.88 24772 SAN MIGUEL POWER BILLS 3040.63 24773 CITIZENS: STATE BANK HS A SHORTAGE 100.00 24774 VISA COMMUNICATIONS BILL 265.83 TOTAL GENERAL 270780.56 ROAD 7215 CENTURY LINK BILL 154.45 7216 CITIZENS STATE BANK 2ND QTR UNEMPLOYMENT 137.68 7217 ANTHEM BLUE CROSS MEDICAL INSURANCE 3639.96 7218 FERGUSON WATER WORKS CULVERTS 13146.48 DD DAVID L. ANDREWS ROAD FOREMAN WAGES 3755.67 DD LOUIS K. GIRODO ROAD OVERSEER WAGES 4602.47 DD MATHEW J. ZIMMERMAN ROAD OPERATOR WAGES 3562.89 DD RUSTY D. MELCHER ROAD OPERATOR WAGES 3680.95 7219 CITIZENS STATE BANK FEDERAL TAXES WITHHELD 5499.74 7220 CITIZENS STATE BANK STATE TAXES WITHHELD 844.00 7221 GREAT-WEST LIFE GROUP RETIREMENT 685.48 7222 CITIZENS STATE BANK HS A SAVINGS 300.00 7223 KANSAS CITY LIFE DENTAL & LIFE INSURANCE 191.77 7224 AMWINS GROUP BENEFITS VISION INSURANCE 36.88 7225 DISA DRUG TEST-COLLECTION 75.00 7226 SUMMIT FIRE & SECURITY BILL 309.00 7227 VISA TIRE RACK 1247.46 7228 WHISTLESTOP FUEL 4632.61 7229 JOHN DEERE FINANCIAL JD GRDR PAYMENT 6848.38 7230 FOUR CORNERS WELDING BILL 45.00 7231 SILVERTON HARDWARE SUPPLIES 98.36 7232 WAGNER EQUIPMENT PARTS 1882.44 7233 ALSCO BILL 80.00 7234 SAN MIGUEL POWER BILLS 295.01 7235 CATERPILLAR FINANCIAL D6TVP/WES00376 PAYMENT 5274.36 7236 CATERPILLAR FINANCIAL D6NXL/NJN00598 PAYMENT 41744.35 TOTAL ROAD 102770.39 TOURISM BOARD 1087 SAN JUAN CO TOURISM BD 2023 LODGING TAX 15000.00 GENERAL 270780.56 ROAD 102770.39 TOURISM BD 15000.00 TOTAL ALL FUNDS 388550.95 WERE APPROVED SETTLEMENT IN FULL BY ORDER OF SAN JUAN COUNTY COMMISSIONERS. AUSTIN LASHLEY, CHAIRMAN SCOTT L. FETCHENHIER, COMMISSIONER PETER C. MAISEL, COMMISSIONER LADONNA L. JARAMILLO, CLERK SAN JUAN COUNTY BOARD OF COMMISSIONERS REGULAR MEETING WEDNESDAY, OCTOBER 25, 2023 AT 6:30 P.M. Call to Order: The meeting was called to order by Chairman Austin Lashley. Present were Commissioners Scott Fetchenhier (via zoom) and Pete Maisel, County Attorney Dennis Golbricht and Administrator William Tookey. Minutes: Commissioner Fetchenhier moved to approve the minutes ofOctober 10, 2023 as submitted. Commissioner Maisel seconded the motion. The motion passed unanimously. Nick Glidden the San Juan National Forest Columbine District Ranger was present along with Recreation Specialist Charley Morgan and San Juan Mountain Association Executive Director Stephanie Weber to discuss the Ice Lake area and other concerns ofthe National Forest. A Public Hearing was held to receive comments concerning Resolution 2023-10 Allowing Permit Issuance for Vehicle Overweight, Oversize and Special Transportation Travel On County Roads, And Regulating Certain Repetitive Hauling. Upon completion ofthe public hearing Commissioner Maisel moved to approve Resolution 2023-10 as presented. Commissioner Fetchenhier seconded the motion. The motion passed unanimously. The San Juan County Board of Commissioners recessed their meeting and convened the San Juan County Board of Public Health at 8:19 P.M. The proposed San Juan County Public Health On-Site Wastewater Treatment Systems Regulations 2024 were presented to the Commissioners for their consideration. Commissioner Maisel moved to adopt the On-Site Wastewater Treatment Systems Regulations 2024 as submitted. Commissioner Fetchenhier seconded the motion. The motion passed unanimously. The proposed Intergovernmental Agreement for Public Health Services Between La Plata County and San Juan County was presented to the Commissioners. Attorney Dennis Golbricht explained the status of the agreement and advised that it would be presented at a future meeting for approval. Commissioner Fetchenhier left the meeting at 8:40 pm due to a scheduling conflict. The Board of Health adjourned at 9:09 PM. The Board of County Commissioners meeting reconvened at 9:10 PM. Having no further business, the meeting adjourned at 9:10 P.M. Austin Lashley, Chairman Ladonna L. Jaramillo, County Clerk SAN JUAN COUNTY DEPARTMENT OF SOCIAL SERVICES Department of Social Services Phone 970-387-5631 Fax 970-387-5326 Martha Johnson, Director 9/30/2023 Date 10/30/2023 Transmittal No. 9 Vendor Date Num Amount La Plata County 09/30/2023 11659 $ 4,720.97 San Juan Cty 09/30/2023 11661 > 4,678.42 Kristin Rhoades 09/30/2023 11660 $ 65.50 TOTAL $ 9,464.89 I, MARTHA JOHNSON, Director of Social Services of San Juan County of Colorado, hereby certify that the payments listed above are available for inspection and have been paid to the payees listed. Vaua ghg B 1-2-2033 MARTHAJ JOHNSON , Austin Lashley, Chairman of the San Juan County Board of Commissioners, hereby certify that the payments as set forth above have this date been approved and warrants in payment thereof issued upon the Social Services Fund. Austin Lashley Post Office Box 376 Silverton, CO 81433-0376 - (970)387-5631 CDHS Certification of Compliance - Year 2024 County Personnel and Merit System Each county merit system shall function under the following principles and requirements in order to be in compliance with Section 26-1-120(8), C.R.S., and 9 CCR 2502-1 Rule 2.200: A. The recruitment, selection, and advancement of employees shall be on the basis of relative abilities, knowledge, and skills, including open consideration of qualified applicants for initial appointment. B. The system shall provide equitable and adequate compensation, C. The employees shall be trained as needed to assure high quality of performance. D. The system shall provide for retaining employees on the basis of the adequacy of their performance, correcting inadequate performance, and separating employees whose inadequate performance cannot be corrected. E. The system shall assure fair treatment of applicants and employees in all aspects of personnel administration without regard to political affiliation, race, color, national origin, sex, religious creed, age, or disability and with proper regard for the privacy and constitutional rights of such persons as citizens. This fair treatment principle shall include compliance with all Federal equal opportunity and nondiscrimination laws. F. The system shall assure that employees are protected against coercion for partisan political purposes and are prohibited from using their official authority for the purpose of interfering with or affecting the results of an election or a nomination for office. San Juan_ County certifies that it is in compliance with the above principles and criteria for the administration and operation of its County Personnel and Merit System for the reporting year 2024 and has a personnel system in place for the next calendar year to assure continuing compliance. The person signing below is authorized to undertake this certification. By: 11/8/2023_ Signature Date Austin Lashley. Chair, Board of County Commissioners_ Print Name Title OL MEMORANDUM OF UNDERSTANDING Between SAN JUAN COUNTY and PROWERS COUNTY INTRODUCTION: This Memorandum ofUnderstanding ("MOU") is entered into by and between Prowers County, Colorado body corporate and politic by and through its Board of County Commissioner ("Prowers County'), and San Juan County, Colorado ("San Juan County") a body corporate and politic by and through its Board of County Commissioners. Prowers County and San Juan County shall jointly be referred to as the "Parties." PURPOSE: 1. This MOU is developed in partnership between Prowers County and San Juan County, with confirmation by the State of Colorado ("State"), for Prowers County to manage and administer calls to the hotline regarding persons that reside in San Juan County, Colorado. 2. Prowers County, through its Hotline County Connection Center ("HÇCC"), agrees to answer and process Child Welfare ("CW") related and APS related hotline calls on behalf of San Juan County ("Call Coverage Services"). Prowers County will perform the tasks outlined in this MOU as they relate to Call Coverage Services. San Juan County will perform the tasks identified in the MOU to assist the HCCC with successfully receiving the Hotline calls sO San Juan County can complete the final disposition of each call. TERM, AMENDMENT, TERMINATION: 1. Term ofMOU: a. This MOU becomes effective January 1, 2024 for thej period of 12 months, ending December 31, 2024. b. The parties shall notify each other at least 30 days prior to expiration oft the MOU to execute an extension. 2. Amendments: a. The Parties may request changes to this MOU, which shall be effective only upon the written agreement oft the Parties. b. Any changes, modifications, revisions, or amendments to this MOU shall be incorporated by written instrument, executed and signed by the Parties, and will be effective in accordance with the terms and conditions contained herein. 3. Termination: a. Any party may, at its sole discretion, terminate or cancel the MOU upon 30 days' written notice to the other party. RATE FOR SERVICES: I. The calculations used to determine the rate ofthe Call Coverage Services are based on an annual projection oft the number of Child Protection Program Area 5, Program Area 4, and Institutional reports taken and an equivalent number of Other Child Welfare ("Other CW") Inquiry related call reports. For purposes of this MOU, 10 Other CW calls will equal one report. a. Projected numbers of Program Area 5, Program Area 4, Institutional, Other CW, and APS reports will be based on a combination ofinformation from the Results Oriented Management data base and the actual numbers of calls received through the HCCC for the previous 12 months. Page 1 of 4 2. San Juan County is allocated twelve free reports, child abuse/neglect or APS reports, each quarter for a total of 48 free reports of any type per year. 3. Prowers County has entered into agreements with other Colorado counties to provide the same services as contemplated in this MOU. In the event the. HCCC: must expend additional funds to accommodate adding additional positions to take calls on behalf of all ofthe other counties including San Juan County, the cost ofthat expansion may be proportionately distributed amongst all of the counties that receive HCCC Call Coverage Services. Should this situation arise, San Juan County will be notified 60 days in advance of any additional costs required for HCCC's services sO it can determine whether to terminate the MOU. 4. Prowers County will invoice for the Call Coverage Services. Invoices shall include a description of the services performed as San Juan County may request. San Juan County will submit payment for services satisfactorily performed within 60 days ofreceipt. 5. The rates of Call Coverage Services provided to San Juan County per the terms oft the MOU are: Estimated number of Child Abuse/Neglect Reports Jan 2024 - Dec 2024 18 C/W Inquiries 0 Divided by 10 0 Total Estimated Reports 18 Less the Allotment of Reports (12 per quarter) -48 Total Estimated Reports to be billed 30 Rate per Report $ 24.00 Estimated Investment for C/W Reports $ 0.00 Estimated number of APS reports Jan 2024 - Dec 2024 Rate per APS Report $ 24.00 Estimated Investment for APS reports $ 0.00 Total Investment for Call Coverage services $ 0.00 6. San Juan County will be billed quarterly for actual number of reports taken, less the allotted reports of 12 reports of any type per quarter. JOINT RESPONSIBILITIES SHARED BETWEEN SAN JUAN COUNTY AND PROWERS COUNTY HCCC: 1. Both Prowers County and San Juan County acknowledge that the State of Colorado Department of Human Services must approve this MOU prior to final execution. 2. This MOU was preceded by an official request for Call Coverage Services from the Board of County Commissioners for San Juan County. 3. Both parties understand that nothing in this MOU supersedes or replaces each party's requirements and responsibilities to follow and adhere to all requirements as set forth in state and federal statute, Volume 71 Rules and/or Division of Child Welfare Policy. GENERAL RESPONSIBILITIES OF PROWERS COUNTY HCCC: 1. The Prowers County HCCC will make the appropriate routing changes and take all calls for San Juan County on a full-time basis. Full-time is defined as 7 days per week, 24 hours a day including holidays. All next step decisions regarding Hotline call records will be left to the discretion of San Juan County. San Juan County will be responsible to complete a review of all information in the Trails Hotline Application ("THA") and Trails to ensure appropriate disposition. 2. All next step decisions regarding Hotline call records will be left to the discretion of San Juan County. San Juan County will be responsible to complete a review of all information in THA and Trails lu ensure appropriate disposition. Page 2 of 4 3. Child Welfare Reports, which can be referred to as Referrals, taken by the HCCC will be entered into the THA, submitted, and transferred to San Juan County's Trails Inbox. HCCC will notify San Juan County of a referral via email during business hours and by personal contact during after-hours (pursuant to Volume 7 Rules). It will be the responsibility of San Juan County to check the pending queue and manage the final disposition ofall records. a. HCCC will provide the Hotline ID and/or Referral ID number (pursuant to Volume 7 Rules) to an entity designated by San Juan County. 4. Ifthe HCCC believes thei report is of an immediate response nature, the HCCC will notify San Juan County while information is being entered into the THA or CAPS. 5. Information and Referral (non-CW) calls will be sent to San Juan County's Pending Incoming Hotline Queue (pursuant to Volume 7 Rule). It will be the responsibility ofs San Juan County to check the pending queue and manage the final disposition of all records. Call purpose will be included in the comments. Callers will be redirected back to the San Juan County main Department of Human Services number. San Juan County can request a brief synopsis. 6. IfHCCCreceives: a call from law enforcement or medical personnel that requires immediate response from San Juan County, HCCC will transfer the call to a San Juan County on-call designee. Ifthe San Juan County on-call designee is not available, HCCC will take a message and continue to make attempts to notify the County. Ifappropriate, the HCCC will take a report while notifying the County. 7. APS reports will be documented in the Colorado Adult Protection System, ("CAPS") and in the THA. Once complete, the record will be transferred to the County's Pending Incoming Hotline Queue. San Juan County will confirm receipt and update in the THA. a. If: an APS call is regarding an adult over 70 years old, the HCCC will document the call in the THA and advise the reporter to call local law enforcement. The HCCC will then notify the County ofthe call. b. Notification to San Juan County that an APS report has been taken by the HCCC will be made by email during both open and after-hours. GENERAL RESPONSIBILITIES OF SAN JUAN COUNTY: 1. San Juan County will provide an updated list of on-call San Juan County employees' name(s) or designees and telephone/celphone numbers and email addresses at all times. The on-call list will include backup contact name(s) and number(s) and email addresses in case the first employee is unable to answer within the notification time frame as outlined in Volume 7 Rules. Ifthe designee changes, it is San Juan County's responsibility to immediately inform the HCCC of the change and to provide the required contact information. 2. San Juan County will notify the HCCC ofany special circumstances where San Juan County staff will be unavailable by email (business hours) or voice telephone/celiphone (i.e. employees are in court, meetings, training after-hours, etc.) San Juan County should make every attempt to identify another entity that can receive notifications. This can be any entity designated by San Juan County. GENERAL PROVISIONS: 1. This MOU is not intended to create any agency or employment relationships between the parties nor is it intended to create any third-party rights or beneficiaries. 2. Nothing contained herein shall be construed as a waiver of any party or any immunity at law including immunity granted under the Colorado Governmental immunities Act, 3. No modification or waiver ofthis MOU or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charyed therewith. Page 3 of 4 4. This MOU and the parties conduct hereunder shall be subject to local, state and federal laws and regulations, including requirements associated with confidentiality of information and HIPAA privacy requirements. 5. The Parties to this MOU are subject to the provisions of Colorado Constitution, Article X, Section 20 regarding multiple fiscal year obligations. Therefore, no obligation extending beyond December 31, 2024 shall be enforceable unless and until County, acting through the Board, has adopted a budget for 2025 providing for payment of such obligations. San Juan County shall immediately notify Prowers County should funding under this MOU fail to be appropriated in such instance, Prowers County may immediately terminate this MOU. 6. All three oft the authorizing and confirming agencies listed below must agree to the conditions set forth in the proceeding document before the MOU can be finalized. 7. All signatories have the appropriate delegation of authority to sign this MOU. 8. This MOU is subject to all applicable federal, state and local laws, regulations and rules, whether now in force or hereafter enacted or promulgated. If any term or provision ofthis MOU is held to be invalid or illegal, such term or provision shall not affect the validity or enforceability of the remaining terms and provisions. Meeting the terms of this MOU shall not excuse any failure to comply with all applicable laws and regulations, whether or not these laws and regulations are specifically listed herein. 9. No third-Party Beneficiary. It is expressly understood and agreed that enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the Parties, and nothing contained in this MOU shall give or allow any such claim or right of action by any other or third person or entity on such MOU. Iti is the express intention oft the parties hereto that any person or entity, other than the Parties, receiving services or benefits under this MOU shall be deemed to be incidental beneficiaries only. 10. Each Party agrees to be responsible for its own liability incurred as a result of its participation in this MOU. In the event any claim is litigated, each Party will be responsible fori its own expenses of litigation or other costs associated with enforcing this MOU. No provision oft this MOU shall be deemed or construed to be a relinquishment or waiver of any kind ofthe applicable limitation ofl liability provided to each Party by the Colorado govemnmental Immunity Act, C.R.S. 24-101-101 et seq. and Article XI of the Colorado Constitution. Approving Entities Approving Entities Signed: Signed: Name: Austin Lashley Name: Title: Chair Title: Entity: Board of County Commissioners Entity: State Confirmation Date: Signed: Name: Title: Entity: Page 4 of 4 SUBJECT: Anvil Single-Family Affordable Homeownershp Lottery Application DATE: 11/1/2023 CONTACT: Anne Chase - achase@sanuandeveloment.com History The Anvil Mountain Subdivision plan includes 10 single-family homes deed-restricted at 80% and 100% AMI income levels. San Juan Development Association has secured funding from the HDG grant to build three more single-family homes. The SJDA Housing Coordinator has developed a purchase application and lottery system to address the pressing need for an official and equitable process to purchase these three homes fori individuals and families in San Juan County. Project Overview Colorado Division of Housing's HDG grant covers building three new homes in the Anvil Mountain Subdivision. Two homes will be deed-restricted to 80% AMI, and one home will be deed-restricted to 100% AMI. The building of these homes is contracted under 9318 Contracting. The first home is Lot 19; the foundation will be completed before winter 2023. The estimated completion date for the first two homes is Fall 2024 and the third by Fall 2025. The AMI rates are determined by CHFA's 2023 Income Limit report for San Juan County. SJDA chfa, 2023 income Limit for San Juan County 20% to 120% of AMI (Area Median Income) AMI 1Person 2Person 3Person 4Person 5Person 6Person 7Person 8Person 120% 73,080 83,520 93,960 104,400 112,800 121,200 129,480 137,880 100% 60,900 69,600 78,300 87,000 94,000 101,000 107,900 114,900 80% 48,720 55,680 62,640 69,600 75,200 80,800 86,320 91,920 70% 42,630 48,720 54,810 60,900 65,800 70,700 75,530 80,430 60% 36,540 41,760 46,980 52,200 56,400 60,600 64,740 68,940 55% 33,495 38,280 43,065 47,850 51,700 55,550 59,345 63,195 50% 30,450 34,800 39,150 43,500 47,000 50,500 53,950 57,450 45% 27,405 31,320 35,235 39,150 42,300 45,450 48,555 51,705 40% 24,360 27,840 31,320 34.800 37,600 10,400 43,160 45,960 30% 18,270 20,880 23,490 26,100 28,200 30,300 32,370 34,470 20% 12,180 13,920 15,660 17,400 18,800 20,200 21,580 22,980 Implementation Cutoff Date: June. 29, 2023 ource Document: 3023-Renis a0 oss Figure 1: 2023 Income Limits for San Juan County Sale prices are based on the AMI and number of people demonstrated in the table below: AFFORDABLE SALE PRICES a 80% 1M1 Average Sale Price 80°0 AMI $230,000 People: 1.5 2 2.5 3 3.5 4.5 5 6 BR 1 2 2 2 2 3 3 Ciross Payment 218 3051 I 392 1479 566 1653 740 810 880 3020 laxes -S75 -S75 S100 -S100 -S100 SIOD -S108 -SIO8 -S108 -$108 Insurance -SI00 -SI0O -S100 -5100 -5100 -S100 S100 -S100 -S100 -S100 CLTI lee Condol HOA tee Monthly. Net for Payment $1.043 $1.130 S1.192 $1.279 $1,366 $1.453: $1.532 $I,602 $1,672 $1.812 Mortgage Amount $149,167 S161.610 $170,477 $182.920 $195,362 $207,805 $219,055 $229,067 5239,078 $259,100 Dpmt (3°0) 54.475 $4.848 S5.114 5.488 $5.861 $6,234 $6:572 S6.872 $7,172 > Total Sule Price $153,642 $166.458 $175,591 $188,407 $201,223 $214.039 $225,627 $235,939 $246,250 $266,873 AFFORDABLE SALE PRIC ES (a 100% AMI Average Sale Price la 100"AMI 255.000 # People: 1.5 2 2.5 3 3.5 4.5 BR 1 2 2 2 2 3 Gross Payment S1. 498 S1. 604 S1 710 $L818 S1.5 925 2 $2.138 2. $2310 80 Faxes $75 -S75 -S100 -$100 -S100 S100 -S108 -S108 -S108 -S108 Insuronce -SI00 -S1D0 -S100 -SI00 -S100 -S100 SIOO -SI00 -SI00 -SI00 CITfee Condo HOA fee Monthly. Net lor Payment S1.323. $1.424 $1.510 $1.618 S1,725 S1,831 $1,929 $2,015 $2.102 $2.272, Mortgage Amount $189,141 $204,336 $215,957 $231,331 $246,705 $261,901 5275,905 $288,240 $300,575 $324.888 Dpmt (3*0) $5,674 $6,130 $6.479 $6.940 $7.401 $7.857 $8,277 $8.647 $9.017 $9.747 Total Sale Price $194.815 $210,467 $222,435 $238,271 5254.107 $269,758 $284,182 $296,887 $309,593 $334.635 Figure 2: Affordable Sale Prices for Income Level Deed Restrictions Lottery / Application Overview SJDA has created an application lottery for the purchase of the three homes. It is designed to provide eligible individuals and families with the opportunity to purchase affordable housing in San Juan County. Application Period: November 14, 2023 = December 14, 2023. Communication procedure: O SJDA will run a legal notice in the general circulation of the Silverton Standard for a total of 21 days before the close of the application period. (as stated in the Lottery Procedure document below). SJDA will write an article in English and Spanish in the Silverton Standard the week of the application window opening. SJDA will advertise on social media. An email sign-up for updated information about the application is on the Housing page of the SJDA website. A community information night about the application will be held in the Performing Arts Center in the Silverton School the evening of November 28, 29, or 30th (this will be confirmed by Nov.3). The last day to apply for the housing lottery is December 14, 2023. Results of the housing lottery will be announced to applicants on December 20, 2023. Accessibility: The SJDA website Housing page is available in English and Spanish. All supporting documents are available in Spanish. The Housing Coordinator speaks Spanish and if necessary, professional translation services will be provided for help sessions. The application is online. However, if requested, SJDA will supply a hard copy of the application. The Housing Coordinator has office hours posted on the SJDA website for the application for applicants to sign up for. Platforms ) Applications will be submitted online through Cognito Forms to provide data security up to HIPPA standards. For applicants requiring submission via a hard copy, documents will be received directly by the SJDA Housing Coordinator and transcribed onto the online application Cognito. Hard copies will be secured properly. The lottery will be generated through a platform called Random.org. SJDA has an active subscription to their Third-Party Draw Service. This service selects one or more winning entrants using true randomness generated via atmospheric noise (documented on the website). Random.org guarantees the following: (a) it is impossible for anyone to influence the drawing; (b) it is impossible for anyone to predict who will win; and (c) each entrant identifier you provide has exactly the same chance of winning. In other words, the drawing will be performed in accordance with the highest technical and ethical standards. A permanent record of the drawing will be on Random.org, and applicants can view their results. The drawing will be publicly anonymous. The City of San Fransisco uses Random.org for their housing lotteries. SJDA Deed Restricted Housing Ownership Lottery Procedure The contents of this document shall govern all housing lotteries conducted by the San Juan Development Association. Please review the deed restriction on the Housing Unit you are applying for and verify you are qualified to apply. Definitions - Affordable Housing - Any Housing Unit that is restricted to sale or rental at a specified price to a Qualified Household meeting the AMI requirements of the deed-restriction. Area Median Income (AMI) - A metric that represents the midpoint of the income distribution in a specific area, usually a county or municipality. Applicant- - A household that has submitted the required application for qualification as a buyer of an affordable housing unit. Deed Restriction - A legal agreement that places conditions on the deed to a property. Eligible - Meeting the standards of ncome-level restrictions of the deed restriction of a Housing Unit being applied for. Also referred to as "qualified." Essential Workforce Any household with a member employed by San Juan County, Town of Silverton, Silverton School, Silverton Medical Rescue, OR any household with a member who has volunteered for Silverton Fire Department or Silverton Medical Rescue regularly for two (2) full years before application. Employee in San Juan County - Currently employed buy a business in San Juan County. Household = All owners andlor tenants, their immediate family and any parties who will be occupying the Housing Unit, excluding guests. Housing Unit = A deed-restricted unit for purchase or rental through San Juan Development Association, San Juan County, and the Town of Silverton. Lottery = A process with an outcome that is governed by chance. Priority Entries Specific requirements of applicants that increase success chances in the lottery by earning additional entries into the lottery. Qualification Meeting the standards of income-level restrictions of the deed-restriction of a Housing Unit being applied for. Also referred to as eligible.' Resident of San Juan County = (not in labor force or unemployed): Residents out of the workforce or unemployed that have lived within San Juan County for two (2) years within the last five (5) years. SJDA = San Juan Development Association. Verifiable - Able to be checked or demonstrated to be true via third-party verification. Ownership Lottery Procedure = SJDA Staff administers ownership lotteries subject to the provisions of this document established to create an orderly and fair process for offering Housing Units for sale to Qualified Households and give priority entries to Qualified Households with priority status detailed below. SJDA abides by the Fair Housing Laws in Colorado. A. Opening and Announcement of Ownership Lottery = 1. Notice of the date, time, and location at which applications will be taken shall be published as a "Legal Notice"i in a newspaper of general circulation in the Silverton Standard at least twenty-one (21) days prior to the close of an application period. 2. Applications and information shall be available online on the SJDA website concurrent with the publication of the Legal Notice. B. Lottery Application Requirements and Communication = 1. Eligible Households interested in purchasing al Housing Unit subject to an ownership lottery must submit a complete application to SJDA within the application window. No late or incomplete applications will be accepted. All application windows will be posted on the SJDA website under the Housing tab. 2. All members of an Applicant Household over eighteen (18) years of age must submit the following by the published deadline: a. a mortgage pre-quaicatonapprova that includes Income-level that considers income from all household members over eighteen (18) years of age. b. a signed sworn statement certifying the accuracy and completeness of the application as described in the Application Checklist. 3. The combined income of all members of the Applicant Household over eighteen (18) years of age must meet the AMI requirements of the deed restrictions of the Housing Units being applied for. Applicant's income level shall not exceed the maximum AMI limit posted per application. Ex: Application for an 80% or 100% AMI income restricted unit, applicant AMI shall not exceed 100% AMI according to the CHFA Annual Income Limits for San Juan County. 4. Applications submitted without the requisite submissions from each member of the Applicant Household will be deemed incomplete and will render the entire Household ineligible for the lottery. 5. SJDA Staff shall only accept lottery applications during the application window and by the method specified in the Legal Notice. If submission of application is permitted by mail to PO 722 Silverton, CO 81433, mailed applications are considered received in the proper application window if postmarked at least two (2) days prior to the last day of the application period and received within two (2) business days after the application period closes. SJDA is not responsible for delays in the delivery of mail. Incomplete or late applications will not be processed for Qualification and will render the entire Household ineligible for the lottery. 6. After the submission deadline for applications has passed, SJDA Staff shall review all complete applications timely received and inform the Applicant Household of its Qualification status for the lottery. Upon completing review of applications and notifying Applicant Households of Qualification, SJDA Staff shall formulate and distribute an appeal process and timeline, which process, and timeline may conclude no less than seven (7) days after the last Applicant Household has been notified of its Qualification status. C. Weighted Lottery Process - 1. Qualified Applications are entered into the lottery. Each applicant is assigned an "unfiltered" ranking between 1 and the total number of applicants. The ranking will be the ticket number. 2. Priority weights are assigned to priority applicants. 3. The lottery report is generated without replacement (all lottery rankings are generated at once). The lottery is run through random.org. Results will be anonymous and available for applicant review via ticket numbers. 4. Applicant lottery ranking results are emailed to applicants no later than two (2) weeks after the lottery closing date. SJDA Staff will contact households in lottery rank order. Applicants must provide current or updated financial documents upon request and must still meet qualification criteria at the time of purchase. SJDA Staff are required to calculate the income level of the winning applicants. Otherwise, the next-ranked household will receive priority. Housing Lottery Priority Decision Matrix Entering the Lottery: After the closing of the application window and completion of appeal hearings, if any, a list of qualified households will be assigned a lottery number. Ineligible applicants will not be included in the lottery. Each eligible household will receive one (1) lottery entry. Additional entries are available to households based on the qualification of the following Priority Qualifications. Applicants can only be eligible for one type of Priority Qualification. Essential Workforce: Any household with a member employed by San Juan County, Town of Silverton, Silverton School, Silverton Medical Rescue, OR any household with a member who has volunteered for Silverton Fire Department or Silverton Medical Rescue regularly for two (2) full years before application. To qualify for priority entries for Essential Workforce, applicant's employer must submit a completed Employment Verification Form to the SJDA document upload portal before the application window closes. Employee in San Juan County: Currently employed buy a business located in San Juan County. To qualify for priority entries for Employee in San Juan County, applicant's employer must submit a completed Employment Verification Form to the SJDA document upload portal before the application window closes. Resident of San Juan County (not in labor force or unemployed): Residents out of the work force or unemployed that have lived within San Juan County for two (2) years within the last five (5) years. To qualify for priority entries for Resident of San Juan County, applicant must complete the residential history within the online application. For two (2) or more applicants per application: a. You may only get a total of three (3) points per application for the Essential Workforce priority. b. Residence history may be applied only to the person that has live in San Juan County the longest. The Priority Qualifications and Additional Entries are displayed in the table below: Priority Qualification Sum of Additional Residency in Entries last 5 Years Essential Workforce +3 entries Non-essential 1-2 years +1 entry Workforce in San Juan 2-5 years +2 entries County 5+ years +3 entries Resident of San Juan 2+ years + 1 entry County (not in labor force or unemployed) Example Lottery Entries: Resident A: Makes 80% AMI. She has lived in San Juan County for five years. Is employed by Silverton School--total entries: 4. Resident B: Makes 100% AMI. He is Essential Workforce is moving here to work for the Town. Total entries: 4. Resident C: Makes 100% AMI. She has worked in the service industry for the past 5 years. Total entries: 4. Resident D: 100% AMI. Retired. She has lived in San Juan County for 2+ years. Total entries: 2., Resident E: 80% AMI. They have lived here for 3 years. Works remotely. Total entries: 1. Resident F: 100% AMI. In the past 5 years he has worked in the service industry for 1 year and has been unemployed for 2 years. (Can only select one Priority Qualification) Total entries: 2. Residents G: 80% AMI. She works for the Town of Silverton, and he works for Silverton Medical Rescue. Only one person per household can be applied to the Priority Qualifications. Total entries: 4. SJDA Deed Restriction Property Purchase Application The Following Information Must be Submitted Through the Online Application on the SJDA Website OR via mail to PO 722 Silverton, CO 81433 within the Published Application Window. incomplete Applications Will Not Be Considered. Ar mortgage pre-approval letter obtained within the last 30 days due to fluctuating interest rates. Signed and Notarized Release of Information Form Signed Employment Verification Form if applying for preference consideration. This application will be rendered incomplete if not signed and dated. SJDA Staff will evaluate the application for eligibility based on criteria in the Deed Restrictions of the properties being applied for. This application is for 80% and 100% AMI Deed Restricted Single-Family Housing Units in Anvil Mountain Subdivision. Applicants MUST meet the 80% or 100% AMI income level to qualify for the lottery. Applicants who do not meet the AMI requirements of the Housing Units DO NOT qualify for the lottery. Complete the application in the person's name with the greatest verifiable longevity in the community. San Juan Development Association predicts the completion of the three (3) Anvil single -family housing units to be between October 2024 and October 2025. (initial here) I/We are applying to purchase a home in the Anvil Single Family Development Project. (initial here) I/We understand lottery admittance is dependent upon 1) a complete application submission, 2) AMI qualifications, and 3) mortgage certification qualification. Applications must be complete upon submission. Partial applications will not be considered. (initial here) I/We understand lottery priority is given to applicants that (1) qualify for priority entries and (2) on time and complete the Employment Verification Form submission, as described in the Ownership Lottery Procedure. (initial here) I/We have secured a mortgage preapproval and have attached a letter from a lender stating the maximum mortgage for which I am qualified. My/our lender understands the deed restriction. (initial here) I/We used the SJDA Income Calculator to estimate, to my/our best knowledge, my/our income level, AND my/our income levelis either 80% or 100% of the AMI for the number of people in my/our application. (initialhere)! I/We understand thatIF I/We do not have an 80% or 100% AMI Income Level, I/We do not qualify for this application, and the application will not be considered. (initialhere)! I/We understand the posted estimated build completion date is subject to change. (initialhere) I/We understand ifp purchased, the residence mustbe used as my/our primary home and maintain it as my/our primary residence in the future. HOUSEHOLD INFORMATION I/We are applying for AND qualify for (check one): 80% AMI Deed Restricted Single-Family Unit 100% AMI Deed Restricted Single-Family Unit Applicant: Physical Address: Mailing Address: Email Address: Phone: Co-Applicant: Physical Address: Mailing Address: Email Address: Phone: Other Household Members Age: Relationship to Applicant: Age: Relationship to Applicant: Age: Relationship to Applicant: Age: Relationship to Applicant: Age: Relationship to Applicant: Age: Relationship to Applicant: If household members are over the age of eighteen (18), income must be included in the AMI calculation by lender. Names must be stated in lender re-qualpcaton.opprov. letter. Check only one (1) of the following boxes if applicable: lam an Essential Workforce as defined in the Ownership Lottery Procedure. I understand my employer needs to submit an Employment Verification Form to achase@sanjuandevelopment com before the application window closes to receive priority entries for the lottery. lam a non-essential workforce employed in San Juan County. I understand my employer needs to submit an Employment Verification Form to MEAnAARECN before the application window closes to receive priority entries for the lottery. IU understand I need to fill out the Residence History below. Ihave been a resident of San Juan County for 2+ years and am out of the labor force or unemployed. I understand - - need to fill out the Residence History below. RESIDENCE HISTORY Only to be completed for those applying for priority entries: Non-Essential workforce in San Juan County, Resident of San Juan County for 2+ years, and out of the worklorce/unemplboyes. Only include residences occupied in the last ten (10) years, starting with the most recent, and only up to 5 years total living in Silverton. Residence 1 - Physical Adress: Time-frame of Occupancy: Total Months, Residence 2 - Physical Adress: Time-frame of Occupancy: Total Months Residence 3 - Physical Adress: Time-frame of Occupancy: Total Months Residence 4 - Physical Adress: Time-frame of Occupancy: Total Months Residence 5 = Physical Adress: Time-frame of Occupancy: Total Months Residence 6 - Physical Adress: Time-frame of Occupancy: Total Months Residence 7 - Physical Adress: Time-frame of Occupancy: Total Months CERTIFICATION Under penalty of perjury, the applicant certifies the following 1. All information provided in this application, including attachments, submitted to the San Juan Development Association to purchase San Juan County Deed-Restricted Property are true, complete, and correct to the best of the Applicant's knowledge; 2. The Applicant, on the basis of the application presented, believes that the Household qualifies to occupy the Housing Unit in question according to the Deed Restriction, these Guidelines and all other applicable procedures, rules and regulations. Any material misstatement of fact or deliberate fraud by the Household in connection with any information supplied to SJDA shall be cause for immediate expulsion from the application process and/or forced sale of the Housing Unit. Effective this day of 20 Applicant Signature Co-Applicant Signature SUBJECT: SJDA Art Through the Seasons Funding Request DATE: 11/2/2023 CONTACT: Anne Chase achase@sanjuandevelopment.com History In May 2023, the Town ofSilverton was accepted into the Main StretProgramthrough the Department of Local Affairs. San Juan Development Association is the host of this program. Over the next three years, SJDA will be working to address four strategic priorities on Greene and Blair Streets: 1) Build a cohesive business communityin the Historic Core along Greene and Blair Streets, 2) Offer resources for historic preservation and propertybeautfication, 3) Advocate for streetscape enhancement, 4) Develop ay year-round thriving economy. Project Overview SJDA is excited to announce a new project, "Art Through the Seasons,' 1 focusing on creating visual interest in our Historic Core throughout the year. Artists in San Juan County are invited to apply for a chance to have their art selected to be printed on a window cling and installed on the windows of seasonally closed or vacant storefronts on Greene and Blair Street. This project was designed to create visual vibrancy in the Historic Core during the 'slow seasons. The installation of local art on vacant windows not only beautifiesthe streetscape but also transforms underutilized spaces into engaging and visually appealing destinations. Additionally, participating artists receive compensation fori the use of their work and benefit from outstanding promotion of their businesses. A volunteer Art Selection Committee, composed of representatives of the Silverton Creative District, Town of Silverton, Chamber of Commerce, San Juan County Tourism Board, and SJDA board, has assigned submitted artwork to participating buildings. There are 25 windows currently enrolled in the project with 9 participating businesses/bulding owners. The program is ready to move forward with purchasing the art prints and installing the project. Project Mock-ups 1230 ART THROUGI aOCy GIFTS EET ART THROUGH THES SEASONS KA AO Budget Overview and Request SJDA is seeking $2,053.50 to cover the cost of printing, installation materials, and artist payments from the Visitor Enhancement fund. See below for detailed budget. QUOTE ART THROUGH THE SEASONS ROUND 1 2023 SAN JUAN DEVELOPMENT ASSOCIATION DESCRIPTION RATE NUMBER COST Selected Artist $100/ea II $1.100 Vinyl Prints 26 $993.30 Installation Materials msc. $440 Sub Total $2.533.3 Business Payments -$480 TOTAL $2,053.30 Printing Expense Suri W H) H Inchyl 281 4 Oy $72 Bo Shopping Cart Chom Mrul Vryi E Upgrade loPmm 163 - MI Prwti 51350 * Higrgopto Ne gummas Lannaon Vo Rack dd ad $1393 a 1287 * Your Cart: 271 tems Con Sho g Outdoor Banners Outdoor Banners Sire M) 185: 12irch, $1500 $37 a w H) 382 Oly Sire sa inchii $1831 Oly $26 0 Choom Mutn Vnyt Choom Malerat Vn -v Upgrade lePemum Bor LA a Vpgrae Premum wil sa 7 323 Hargrg Ouhons Ho yommels ong Opbons la Lanmon Tai Racun ed 85 1 112 : - 30 u utdoor Bamners Oueloor Bamers ze 504 inchsi 12244 Qy $11540 1 Inchyi $260 a Oly $86 2 Chon Maral Vryt A - Choom - Mryi - Dagra de um m n Vpgndes um h n $1240 n 023 9 9 Opten No pom langng Opmone 4o gommels anon Mn ndad or udo por 220 -on Msi Re dor - $12 M 12083 1821 Se Duldoor Banners Ouidoor Barn n a nh 1336 Oty $1729 96 Su 1 Biiinchi $480 a Oty $12088 Choc Mru Viyt Fn E - - N - 32 7n 9 p - von nb tingng Ophons No yommahs ws an a Outdoor Banne Outdoor Ban n se N - M inni Qty $46 PROCEED TOCHECKOUT Chonm Mrl Vinyt Upgrdet oPrenum 4 N Prnti a. 7 OR rgrg Optor o gummas Lamnaton Vasy Racom ded lor USE VOUR MA ON ACCOUNT * san a sA Norion Outdoori Banne s Suwx H) a S chi! 12 Oly $461 6 Choom Matana Vry FA g Pum IBor ! a tanyng Opba Mog om - - - AL 1MA Outdoor Benners Sw XH) 37 BSinch $444 44 Oty $228 58 Chook 1 Mry Fn - : a - N ni S A 2023 langrgo Optrn 4 pom on - d or ) s 58 Ouldoor Banners ra w H) 361 chil 1201 5 Oty $1046 68 Choom -n Vy - Fn do gnde 1n m a UNI Ptl SIPS4 7 2023 ng Optons yome - y - 00 1e: 21 1528 18S 13 a o Apply Dace d Eitimal sass s Grand Total: $993.30 Installation Materials Shopping Cart Berwick Olfray 2849331 5' Wide Double Face Satin Ribbon, Red, 31 Vds (Pack of 2) Subtotal (52 items): $470.81 $3.98 agh 1 - Customers Who Bought Items in Your Recent History Also Bought Sprayway Glass Cleaner 6 Cans $1488 Cominand Outdoor Medium Terracet Hooks, Black, 3lb Capacity, Water- Resistant Strips, 2-Hooks, 4-Strips, Decorate Damage-F Free $3.87 Coipdity Double Sidedy Wide Tapel for Walls 158V Wider Removablep Poster Tapel Magic Mount Tapel Heavy! Duty Sticky Tape for Wall Hanging Pictures Traceless Washable Adh $12.99 INTERGOVERNMENTAL, AGREEMENT FOR THE PROVISION OF PUBLIC HEALTH SERVICES BETWEEN LA PLATA COUNTY AND SAN JUAN COUNTY This Intergovernmental Agreement for the Provision of Public Health Services ("Agreement" or "Contract") is entered into by and between Board ofCounty Commissioners ofLa Plata County ("La Plata") and the Board of County Commissioners of San Juan County ("San Juan") (collectively referred to as "Counties" or "Parties" and each individually as a "County" or "Party"). RECITALS A. San Juan Basin Public Health ("SJBPH") has operated as a public health agency serving both Counties for many years; and B. SJBPH has historically operated many programs and services that serve residents in both Counties; and C. SJBPH will dissolve as a matter oflaw on December 31, 2023; and D. La Plata County will acquire jurisdiction over public health in La Plata County on January 1, 2024 and is preparing to deliver public health services and programs to La Plata County residents; and E. San Juan County currently has in place a MOU with SJBPH for certain public health services in San Juan County (the "MOU"); and F. The MOU will expire upon the dissolution of SJBPH; and G. The Counties have identified certain service areas where efficiencies can be achieved by collaborating in service delivery. NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Effective Date, Term, and Termination. a. Effective Date. This Agreement shall not be valid or enforceable until the Effective Date. The Effective Date shall be the latter of(1) the date fully executed by both Parties, or (2) January 1, 2024. b. Term. The Parties'respective performances under this Agreement shall commence on the Effective Date and shall expire on June 30, 2027, unless otherwise terminated as provided herein. C. Termination. i. For Cause Termination. Either Party shall have the right to terminate this Agreement for cause upon thirty (30) days' written notice to the other Party. Any such notice shall specify the cause upon which it is based. The violating Party shall have thirty (30) days to rectify the cause specified in the notice of termination, and if such cause is not rectified, in the sole discretion of the non-breaching Party, within such thirty (30) day period, this Agreement shall thereupon automatically terminate; provided, however, that if such cause cannot reasonably be rectified within such thirty (30) day period, this Agreement shall not automatically terminate SO long as the violating Party has commenced to rectify the cause within such thirty (30) day period and thereafter diligently and continuously proceeds to rectify such cause. It is understood and agreed by the Parties that "cause" for termination subject to notice and cure under this Section includes material breach by either Party of any of its obligations under this Agreement, including, failure by a Party to perform its service, payment or other obligations in accordance with the requirements and standards specified in this Agreement. Notwithstanding the notice provisions hereof, no notice and opportunity to cure shall be required if a Party has previously received notice for the same or a substantially similar breach within the twelve (12) month period immediately preceding the breach. ii. Automatic Termination. As set forth in Section 5 and Exhibit A, Federal Payor Requirements, this Agreement shall be automatically terminated for violations of federal payor requirements. iii. Termination for Convenience. This Agreement may be terminated by either Party for any reason, including its own convenience, upon sixty (60) days' advance written notice. iv. Effect of Termination. Upon termination or expiration of this Agreement, the Parties shall cooperate with the orderly transfer of responsibilities. All records related to Services provided shall be promptly transferred, as permitted by law. 2. General Statement of Services. a. It is the express intent ofthe Parties to enter into this Agreement for the purpose of defining general terms and conditions under which public health programs and services contracted for pursuant to the terms herein ("Services") shall be delivered. b. The Parties expressly acknowledge that no specific purchase of Services is made by this Agreement. The Parties will define specific Services to be performed through Service Order(s). 3. Service Orders. a. Parties will use Service Orders to define specific Services to be performed under this Agreement and the specific roles of Parties. Service Orders are effective only when fully executed by both Parties. b. Service Order(s) incorporate by reference all the terms and conditions of this Agreement. A Service Order template is attached as Exhibit B, Service Order Template. Page 2 of 2 4882-0753-2410, V. 3 C. Service Order Amendment or Termination: Each Service Order may be amended or terminated by either Party for any reason, including its own convenience, upon thirty (30) days written notice to the other Party. Service Orders may be terminated immediately upon written notice, if a third-party funding agreement that provides funding for all or some ofthe Services in such Service Order terminates for any reason. Termination of a Service Order does not amend or terminate this Agreement. 4. No Status Change. Nothing contained in this Agreement, and no performance under this Agreement by personnel of either County shall in any respect alter or modify the status of offiçers, agents, or employees of the respective entities for purposes of wages, salaries, worker's compensation, unemployment insurance, benefits, entitlements, pension, discipline, certification or any other conditions of employment. a. Employee status: At no time shall an employee of one County be considered an employee of the other County for any purpose whatsoever. b. Employee Performance, Policies and Procedures. All employees shall be subject to the personnel and other applicable policies and procedures oftheir employer County. Each County shall be solely responsible for managing performance ofits own employees. Each County shall be solely responsible for the means and methods by which the Services are provided to the other County. C. Benefits and Compensation. Each County shall at all times, and at its sole cost, be responsible for providing the compensation and benefits payable to its own employees. Each County is solely responsible for defining the terms and conditions of employment for its employees. d. Insurance and Workers Comp. Each County is responsible for complying with all employment laws and insurance laws relating to its employees and shall purchase and provide proof of unemployment insurance and workers' compensation coverage for all such employees. To the extent any employee of a County is injured in the course of performing activities contemplated hereunder, the claim shall be treated as a work assignment for such County and such County shall remain responsible for addressing the matter and processing any worker's compensation claim related to its employees. 5. Federal Payor Requirements and HIPAA. To the extent applicable to the Parties, each Party agrees to comply with the Federal Payor Requirements and HIPAA rules and obligations set forth in Exhibit A, Federal Payor Requirements, and Exhibit C, HIPAA Business Associate Agreement, attached hereto. To the extent that a County receives services necessitating a Business Associate Agreement (BAA), such County will execute the BAA and comply with its terms and conditions. 6. Funder Pass Thru Provisions. Parties acknowledge and agree that funding for the Service Orders is often partly or fully provided to one or both Counties by third party funders. Whichever County is the direct recipient of the funding ("Recipient County") is ordinarily required to execute a contract with the funder that may contain obligations. Regardless of whether the other County is determined to be a subrecipient or contractor under such funding and/or grant contract, the other County (the "Beneficiary County") Page 3 of2 4882-0753-2410, V. 3 agrees that it shall cooperate with the Recipient County in providing any and all documents and agreements necessary to facilitate provision of Services and shall comply with all additional requirements that are imposed by Recipient County in order for Recipient County to meet its own responsibility to the funding agency, including but not limited to timely submission of any financial or performance reports. a. As soon as practicable, Recipient County shall inform Beneficiary County of the funding source for a Service Order and provide copies of the funding contract, if requested. b. Parties intend to use Service Orders to clearly articulate the specific obligations of each Party, including obligations required by funders. C. Even if the Service Order does not fully articulate the specific obligations required by funder(s), the Beneficiary County shall comply (and ensure compliance ofits employees, agents, assigns, contractors, and subcontractors) with the requirements that are imposed by Recipient County in order for Recipient County to meet its own responsibility to the funder, upon reasonable notice of those specific obligations. i. IfRecipient County is receiving federal funds to support a Service Order, or compliance is otherwise federally mandated each County shall comply (and ensure compliance ofits employees, agents, assigns, volunteers, contractors, and subcontractors) with the federal provisions set forth in Exhibit D, Federal Award Provisions, and any other reasonable funder requirements upon notification from Recipient County. ii. IfRecipient County is receiving Colorado Department of Public Health and Environment ("CDPHE") funds to support a Service Order, the Beneficiary County shall comply (and ensure compliance of its employees, agents, assigns, volunteers, contractors, and subcontractors) with the CDPHE requirements set forth in Exhibit E, CDPHEAward Provisions, and other reasonable funder requirements upon notification from Recipient County. d. Each County intends to execute any further documents and perform any additional actions as are reasonably necessary to ensure the Recipient County can satisfy all funder requirements. In the event that a County refuses to execute such further documents or perform such additional actions, either County may immediately terminate the applicable Service Order. 7. Fleet and Facilities: a. Equipment. Each County shall provide and maintain its own equipment. A County performing Services under this Agreement will also provide all equipment necessary to perform such Services, unless otherwise agreed within a Service Order. b. Fleet. Each County shall be solely responsible for providing and maintaining its own fleet for its own employees' use in performing Services. Counties do not intend for employees lo use or borrow the other County's vehicles, unless otherwise agreed within a Service Order. Page 4 of2 4882-0753-2410, v.3 C. Facilities. Each County intends to maintain and equip facilities appropriate to their own public health needs. 8. Insurance. Each County shall maintain at all times during the terms ofthis Agreement, such liability insurance, commercial policy or self-insurance, as is necessary to meet its obligations under the Colorado Governmental Immunity Act, $24-10-101, et seq., C.R.S. (the "CGIA"). 9. General Provisions. a. This Agreement, including referenced Exhibits and executed Service Orders, supersedes all previous understandings, contracts, or agreements between the Parties with respect to the subject matter and constitutes the entire agreement between the Parties. b. Compliance with laws. Parties shall comply with all applicable federal, state, and local laws, rules, and ordinances, as well as the requirements ofany grant or contract providing funding for the Services. C. Notice. All notices and other communications required or permitted under this Agreement shall be in writing and shall be delivered in person; by certified mail, postage prepaid, return receipt requested; or by a commercial overnight courier that guarantees next day delivery and provides a receipt. Any such notice shall be effective on the earlier oft the time when such notice is actually received or the third day following its deposit in the United States mail postage pre-paid, addressed to the Primary Contact or to such other address as either party may from time to time specify in writing to the other party. Notice to La Plata County: Notice to San Juan County: La Plata County Public Health San Juan County Public Health Director Director Theresa Anselmo Becky Joyce 1101 E. 2mu Ave. 1315 Snowden St. Durango, CO 81301 Silverton, CO 81433 d. Governing Law and Jurisdiction. The terms and conditions of this Agreement shall be construed, interpreted, and enforced in accordance with the applicable laws of the State of Colorado. Ifany legal action is necessary to enforce the terms and conditions of this Agreement, the Parties agree that the jurisdiction and venue for bringing such action shall be in the appropriate court in La Plata County, Colorado. e. Severability. The terms of this Agreement are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity ofa any other term or provision hereof, to the extent the Parties' obligations under this Agreement may be accomplished within the. Agreement's intent. f. No Implied Waivers. The failure by the County to enforce any provision ofthis Agreement or the waiver of any specific requirement of this Agreement shall not Page 5 of2 4882-0753-2410, V. 3 be construed as a general waiver of this Agreement or any provision herein nor shall such action act to estop the County from subsequently enforcing this Agreement according to its terms. g. Assignment. This Agreement is one for personal services and as such, may: not be assigned or delegated, by either Party, in any manner, without the express prior written consent ofthe other Party. h. Conflict Resolution. Parties value a strong working relationship. In the event that either County is dissatisfied with any aspect of the Services delivery, Parties intend that the health department directors will confer and attempt to reach a resolution. Ift the matter is not resolved, the County Managers will meet and attempt to reach a resolution. This conflict resolution clause does not replace or alter either party's termination rights or other rights available at law or equity. i. Modification and Amendment. This Agreement may not be amended except as follows: i. Modification by Operation of] Law. This Agreement is subject to such modifications as may be required by changes in federal or state law or regulations. Any such required modification shall be incorporated into and become part of this Agreement, as if fully set forth herein. ii. Other Modifications.. Ifeither County desires to modify the terms ofthis Agreement other than as set forth elsewhere in this Agreement, written notice ofthe proposed modification shall be given to the other Party. No such modification shall take effect unless agreed to in writing by both Parties in an amendment to this Agreement properly executed and approved in accordance with applicable law. j. Survival ofCertain Provisions. Notwithstanding any provision herein to the contrary, any provision oft this Agreement requiring continued performance shall survive this Agreement's termination and shall be enforceable by the other County if a County fails to perform as required. k. No Third Party Beneficiaries. No person or entity, other than a Party to this Agreement, shall have any right of action under this Agreement. I. Headings. All headings and captions used herein are for convenience only and are of no meaning in the interpretation or effect ofthis Agreement. m. Force Majeure. Neither County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to the extent that, such delay or failure is caused by "force majeure. 79 As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes, and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non-performing or delayed Party. Page 6 of2 4882-0753-2410, V. 3 n. Governmental Immunity. Notwithstanding any other provision of this Agreement to the contrary, neither County waives, either expressly or impliedly, any protection or immunity provided to it pursuant to the Colorado Governmental Immunity Act, C.R.S. $ 24-10-101 et seg. 0. Confidentiality. During the term oft this Agreement, a County may be provided or come into possession of confidential information or disclosures, including but not necessarily limited to the legal opinions of the other County's legal counsel or the opinions of public officials expressed during a properly convened executive session of a Board of County Commissioners. Such confidential information and other information not otherwise subject to disclosure to the public under the Colorado Open Records Act, C.R.S. S 24-72-101 et seq., obtained by a County during this Agreement's terms, shall not be disclosed, taken, or misused by any reason by the other County or any ofits agents or subcontractors. Further, if either County maintains, stores, processes or has access to "personal information," 19 as defined below, that County agrees that it shall guard such personal information from unauthorized access, use, modification, disclosure or destruction, pursuant to C.R.S. $ 24-73-102, as amended. Each County shall implement and maintain reasonable security procedures and practices appropriate to the nature of the personal information and size of the County business. Each County further agrees to destroy such personal information by shredding, erasing or otherwise modifying the personal information in paper or electronic documents to make the information unreadable or indecipherable through any means once the Agreement terminates, unless a different timeframe is otherwise agreed to by the parties and set forth herein. Each County shall notify the other County within three (3) business days of any security breach or other unauthorized acquisition of personal information that compromises the security, confidentiality, or integrity of such personal information. Good faith acquisition of personal information by County employees in performance of the Services specified in this Agreement is not a security breach; provided, that the information is not used for any other purpose or subject to further disclosure. In the case of any breach or unauthorized access, the County whose systems were breached or who permitted the disclosure or unauthorized access shall cooperate with the other County to provide information to affected persons and other third parties, as required by this Agreement or C.R.S. S 24-73-103, as amended, and shall be solely responsible for any cost and expense related to notification. i. Personal Information Defined. For purposes of this Agreement, "personal information" means the following: social security number; personal identification number; password; passcode; official state or government-issued driver's license or identification card number; government passport number; employer, Page 7 of2 4882-0753-2410. V. 3 student or military identification number; health insurance identification number; financial transaction device (i.e., any instrument or device whether known as a credit card, banking card, debit card, electronic fund transfer card, or guaranteed check card, or account number representing a financial account or affecting the financial interest, standing, or obligation of or to the account holder, that can be used to obtain cash, goods, property, or services or to make financial payments, but shall not inçlude a "check", a "negotiable order of withdrawal", and a "share draft" as defined in C.R.S. $ 18-5-205, as amended); biometric data generated from measurements or analysis of human body characteristics for the purpose of authenticating an individual when s/he açcesses online accounts; or any information about a person's medical or mental health treatment or diagnosis by a health care professional. p. Colorado Open Records Act. Parties are each subject to the Colorado Open Records Act ("CORA"). As a courtesy, parties intend to promptly inform each other of any CORA request received by a County for copies of information that the other County owns. q. Management Information. In addition to any other specific reporting requirements set forth in Service Orders and elsewhere herein, each party shall retain and preserve all information related to Services Provided hereunder consistent with its existing retention policies. Each County shall, upon request, and to the extent permitted by law, provide management information about the Services to the other County. Management Information is the type of functional information ordinarily useful in making management decisions and evaluating whether the Services are meeting a County's needs. Management Information may include such things as participation rates and numbers, geographic concentrations of Services provided, demographic information, resources expended, service levels, customer experience, identified improvements needed, and growth projections. Parties agree that such information shall be de-identified, anonymized, and aggregated in a manner consistent with the privacy obligations established herein and by law. A County is not obligated to provide the other County with specific Personal Information, Protected Health Information (defined in Section 9(n)(i) and Exhibit B), information protected by law, or individualized information about a particular person or family that would create privacy concerns. r. La Plata County's Delegation. The La Plata County Manager is authorized to negotiate and execute administrative amendments to this Agreement that are consistent with its purpose and have been reviewed by the County Attorney. The County Manager may extend the term by up to four (4) additional three-year (3) terms. The La Plata County Manager is hereby authorized to negotiate, execute, amend, and terminate individual Service Orders, provided that they: i. Take the form of the template (attached as Exhibit B), ii. Have been approved by the Board of Health or their designee, Page 8 of2 4882-0753-2410, V. 3 iii. Have been approved by the County Attorney's Office, and iv. Do not require the County or the Health Department to incur material costs for Services delivery into another County. The County Manager may authorize minor and de minimis costs, such as additional personnel time, overhead, or travel to other Counties, ifthe County Manager determines that the benefits to La Plata County Citizens outweigh such costs. S. San Juan County's Delegation. The San Juan County Administrator is authorized to negotiate and execute administrative amendments to this Agreement that are consistent with its purpose and have been reviewed by the County Attorney. The County Administrator may extend the term by up to four (4) additional three-year (3) terms. The San Juan County Administrator is hereby authorized to negotiate, execute, amend, and terminate individual Service Orders, provided that they: i. Take the form oft the template (attached as Exhibit B), ii. Have been approved by the Board of Health or their designee, iii. Have been approved by the County Attorney's Office, and iv. Do not require the County or the Health Department to incur material costs for Services delivery into another County. The County Administrator may authorize minor and de minimis costs, such as additional personnel time, overhead, or travel to other Counties, ifthe County Administrator determines that the benefits to San Juan County Citizens outweigh such costs. t. Execution. By signing below the Parties represent that: (a) he/she/it is authorized to execute and enter contracts on behalf of such Party; (b) he/she/it has read and understands the Agreement. This Agreement may be executed in counterparts. List of Exhibits to Agreement EXHIBIT A: Federal Payor Requirements EXHIBIT B: Service Order Template EXHIBIT C: HIPAA Business Associate Agreement & Appendix EXHIBIT D: Federal Award Provisions EXHIBIT E: CDPHE Award Provisions THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK Page 9 of2 4882-0753-2410, v.3 Signature Page to: INTERGOVERNMENTAL/ AGREEMENT FOR THE PROVISION OF PUBLIC HEALTH SERVICES BETWEEN LA PLATA COUNTY AND SAN JUAN COUNTY In Witness Whereof, the Parties have executed this Agreement La Plata County, Colorado Board of County Commissioners By: Marsha Porter-Norton, Chair Date ATTEST: CLERK TO THE BOARD Page 10 of2 4882-0753-2410, V. 3 Signature Page to: INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF PUBLIC HEALTH SERVICES BETWEEN LA PLATA COUNTY AND SAN JUAN COUNTY In Witness Whereof, the Parties have executed this Agreement San Juan County, Colorado Board of County Commissioners By: Austin Lashley, Chair Date ATTEST: CLERK TO THE BOARD Page 11 of2 4882-0753-2410, V. 3 EXHIBIT A = FEDERAL PAYOR REQUIREMENTS I. Excluded Provider & Indemnification. Each of the Parties hereby represents and warrants that it is not now and at no time has it been excluded from participation in any federally funded health care program, including Medicare and Medicaid. In the event that a party is excluded from participation in any federally funded health care program during the term of this Agreement, or if at any time after the Effective Date of this Agreement it is determined that such party is in breach of this Section, the Service Order describing participation in any federally funded health care program shall, as of the effective date of such exclusion or breach, automatically terminate. 2. Application of Requirements. Parties specifically recognize that each party may provide services to patients covered by the Medicare program (Title XVIII of the Social Security Act) and that each has an obligation to comply with the requirements of the Medicare program for payment for services provided by County-based physicians, to the extent that such services are provided pursuant to this Agreement. Each party hereby agrees to cooperate with the other in order to assure that these requirements are met. 3. No Billing in Violation of Medicare Regulations. Parties intend the Service Orders to define which County will submit claims to federally funded health care programs, state funded health care programs, patients, insurers, or other third parties for Services provided under this Agreement. Ift the Service Order is silent: The County who employs the rendering provider shall have the right to submit such claims. The other County shall not submit on behalf of itself or Contracting Party any such claim to any federally funded health care program, state funded health care program, a patient, insurer or any other third person for Services provided by Contracting Party under this Agreement. The County who employs the rendering provider may immediately terminate this Agreement upon the other Party's violation of this section. This Section shall survive the termination of this Agreement. 4. Recordkeeping. If and to the extent required by Section 1395x(v)(1)() of Title 42 of the United States Code ("U.S.C."), until the expiration of four (4) years after the termination or expiration of this Agreement, each of the Parties shall make available, upon written request by the Secretary of the Department of Health and Human Services (the "Secretary"), or upon request by the Comptroller General ofthe United States General Accounting Office, or any of their duly authorized representatives, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent oft the costs of the Services provided by said party under this Agreement. Each of the Parties further agrees that, in the event it carries out any of its duties under this Agreement through a subcontract with a related organization with a value or cost of Ten Thousand Dollars ($10,000.00) or more over a twelve (12) month period, such subcontract shall contain a provision requiring the related Page 12 of2 4882-0753-2410, v.3 organization to make available until the expiration of four (4) years after the furnishing of such goods or services pursuant to such subcontract upon written request to the Secretary, or upon request to the Comptroller General of the United States General Accounting Office, or any of their duly authorized representatives, a copy of such subcontract and such books, documents and records of such organization as are necessary to verify the nature and extent of such costs. 5. Compliance with Medicare Anti-Kickback, Self-Referral and Anti-Rebate Laws. Neither party shall engage in any activity prohibited by 42 U.S.C. Section 1395nn (42 Code of Federal Regulations, Part 411 (411.1 to 411.361)), 42 U.S.C. Section 1320a- 7a and 42 U.S.C. Section 1320a-7b (42 Code of Federal Regulations, Part 1001 (1001.952(a) to 1001.1001)) or any other federal, state or local law or regulation relating to the referral of patients, including, without limitation, anti-rebating and self- referral prohibitions and limitations, as those regulations now exist or as subsequently amended, renumbered or revised, nor shall either party associate or engage in similar activities with respect to any third party payors, including, but not limited to, soliciting or receiving, directly or indirectly, any compensation, in cash or in kind, or offering to pay any compensation to a third person in exchange for referring an individual to a person for the furnishing of any item or service for which payment may be made in whole or in part by Medicare or Medicaid or any other state or federally funded healthcare payment program. 6. No Referral Obligation. Nothing in this Agreement shall be construed to require either Party to refer patients to the other Party. Page 13 of 2 4882-0753-2410, V. 3 EXHIBIT B -SERVICE ORDER TEMPLATE This Service Order is executed pursuant to the Intergovernmental Agreement Between La Plata County and San Juan County for Delivery of Public Health Services ("Agreement"), which was executed on and is effective until June 30, 2027 unless earlier terminated. The terms and conditions set forth in the Agreement are applicable and incorporated as if fully set forth herein. Service Order Number Service Order Start Date Service Order Expiration Date Service Order Maximum Amount (include details by year, quarter, or month) Pricing Structure (fixed fee, actual cost, etc) Invoicing Frequency Staff Representative for La Plata County Staff Representative for San Juan County Exhibits attached and incorporated In accordance with the Agreement, La Plata County shall deliver the following Services and San Juan County shall provide the following payments or other consideration: 1. La Plata County's Responsibilities: (include funding, service descriptions, etc.) 2. San Juan County's Responsibilities: (include funding, service descriptions, etc.) 3. Other terms and conditions: (Include required flow-down provisions from the Funder that aren't addressed) THE PARTIES HERETO, OR. AUTHORIZED DESIGNEES, HAVE EXECUTED THIS CONTRACT Page 14 of 2 4882-0753-2410, v.3 Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to bind the Party authorizing his or her signature. FOR LA PLATA COUNTY FOR SAN JUAN COUNTY By: Signature By: Signature Printed Name of Person Signing Printed Name of Person Signing Title of Person Signing Title of Person Signing Date: Date: Page 15 of2 4882-0753-2410, V. 3 EXHIBIT C - HIPAA BUSINESS ASSOCIATE. AGREEMENT This HIPAA Business Associate Agreement ("Agreement") between La Plata County and San Juan County is agreed to in connection with, and as an exhibit to, the Contract. For purposes of this Agreement, La Plata County is referred to as "Covered Entity" and San Juan County is referred to as "Business Associate". Unless the context clearly requires a distinction between the Contract and this Agreement, all references to "Contract" shall include this Agreement. 1. PURPOSE Covered Entity wishes to disclose information to Business Associate, which may include Protected Health Information ("PHI"). The Parties intend to protect the privacy and security of the disclosed PHI in compliance with the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"), Pub. L. No. 104-191 (1996) as amended by the Health Information Technology for Economic and Clinical Health Act ("HITECH Act") enacted under the American Recovery and Reinvestment Act of 2009 ("ARRA") Pub. L. No. 111-5 (2009), implementing regulations promulgated by the U.S. Department of Health and Human Services at 45 C.F.R. Parts 160, 162 and 164 (the "HIPAA Rules") and other applicable laws, as amended. Prior to the disclosure of PHI, Covered Entity is required to enter into an agreement with Business Associate containing specific requirements as set forth in, but not limited to, Title 45, Sections 160.103, 164.502(e) and 164.504(e) of the Code of Federal Regulations ("C.F.R.") and all other applicable laws and regulations, all as may be amended. 2. DEFINITIONS The following terms used in this Agreement shall have the same meanings as in the HIPAA Rules: Breach, Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information, Required by Law, Secretary, Security Incident, Subcontractor, Unsecured Protected Health Information, and Use. The following terms used in this Agreement shall have the meanings set forth below: a. Business Associate. "Business Associate" shall have the same meaning as the term "business associate" at 45 C.F.R. 160.103, and shall refer to Contractor. b. Covered Entity. "Covered Entity" shall have the same meaning as the term "covered entity" at 45 C.F.R. 160.103, and shall refer to the State. C. Information Technology and Information Security. Information Technology" and Information Security" shall have the same meanings as the terms "information technology" and "information security", respectively, in $24-37.5-102, C.R.S. Capitalized terms used herein and not otherwise defined herein or in the HIPAA Rules shall have the meanings ascribed to them in the Contract. 3. OBLIGATIONS AND ACTIVITIES OF BUSINESS ASSOCIATE a. Permitted Uses and Disclosures. Page 16 of 2 4882-0753-2410, V. 3 i. Business Associate shall use and disclose PHI only to accomplish Business Associate's obligations under the Contract. ii. To the extent Business Associate carries out one or more ofCovered Entity's obligations under Subpart E of45 C.F.R. Part 164, Business Associate shall comply with any and all requirements of Subpart E that apply to Covered Entity in the performance ofs such obligation. iii. Business Associate may disclose PHI to carry out the legal responsibilities of Business Associate, provided, that the disclosure is Required by Law or Business. Associate obtains reasonable assurances from the person to whom the information is disclosed that: A. the information will remain confidential and will be used or disclosed only as Required by Law or for the purpose for which Business Associate originally disclosed the information to that person, and; B. the person notifies Business Associate of any Breach involving PHI of which it is aware. iv. Business Associate may provide Data Aggregation Services relating to the Health Care Operations of Covered Entity. Business Associate may de- identify any or all PHI created or received by Business Associate under this Agreement, provided the de-identification conforms to the requirements of the HIPAA Rules. b. Minimum Necessary. Business Associate, its Subcontractors and agents, shall access, use, and disclose only the minimum amount ofPHI necessary to accomplish the objectives of the Contract, in accordance with the Minimum Necessary Requirements of the HIPAA Rules including, but not limited to, 45 C.F.R. 164.502(b) and 164.514(d). C. Impermissible Uses and Disclosures. i. Business Associate shall not disclose the PHI of Covered Entity to another covered entity without the written authorization of Covered Entity. ii. Business Associate shall not share, use, disclose or make available any Covered Entity PHI in any form via any medium with or to any person or entity beyond the boundaries or jurisdiction of the United States without express written authorization from Covered Entity. d. Business Associate's Subcontractors. i. Business Associate shall, in accordance with 45 C.F.R. 164.502(e)(I)) and 164.308(b)(2), ensure that any Subcontractors who create, receive, maintain, or transmit PHI on behalf of Business Associate agree in writing to the same restrictions, conditions, and requirements that apply to Business Associate with respect to safeguarding PHI. ii. Business Associate shall provide to Covered Entity, on Covered Entity's request, a list of Subcontractors who have entered into any such agreement Page 17 of2 4882-0753-2410, V. 3 with Business Associate. iii. Business Associate shall provide to Covered Entity, on Covered Entity's request, copies of any such agreements Business Associate has entered into with Subcontractors. e. Access to System. If Business Associate needs access to a Covered Entity Information Technology system to comply with its obligations under the Contract or this Agreement, Business Associate shall request, review, and comply with any and all policies applicable to Covered Entity regarding such system including, but not limited to, any policies promulgated by the Office of Information Technology and available at htp:/oitstate.co.us/aboutpolicies: f. Access to PHI. Business Associate shall, within ten days of receiving a written request from Covered Entity, make available PHI in a Designated Record Set to Covered Entity as necessary to satisfy Covered Entity's obligations under 45 C.F.R. 164.524. g. Amendment of PHI. i. Business Associate shall within ten days of receiving a written request from Covered Entity make any amendment to PHI in a Designated Record Set as directed by or agreed to by Covered Entity pursuant to 45 C.F.R. 164.526, or take other measures as necessary to satisfy Covered Entity's obligations under 45 C.F.R. 164.526. ii. Business Associate shall promptly forward to Covered Entity any request for amendment of PHI that Business Associate receives directly from an Individual. h. Accounting Rights. Business Associate shall, within ten days of receiving a written request from Covered Entity, maintain and make available to Covered Entity the information necessary for Covered Entity to satisfy its obligations to provide an accounting of Disclosure under 45 C.F.R. 164.528. i. Restrictions and Confidential Communications. i. Business Associate shall restrict the Use or Disclosure of an Individual's PHI within ten days of notice from Covered Entity of: A. a restriction on Use or Disclosure of PHI pursuant to 45 C.F.R. 164.522; or B. al request for confidential communication of PHI pursuant to 45 C.F.R. 164.522. ii. Business Associate shall not respond directly to an Individual's requests to restrict the Use or Disclosure of PHI or to send all communication of PHI to an alternate address. iii. Business Associate shall refer such requests to Covered Entity SO that Covered Entity can coordinate and prepare a timely response to the requesting Individual and provide direction to Business Associate. Page 18 of2 4882-0753-2410, V. 3 J. Governmental. Access to Records. Business Associate shall make its facilities, internal practices, books, records, and other sources of information, including PHI, available to the Secretary for purposes of determining compliance with the HIPAA Rules in accordance with 45 C.F.R. 160.310. k. Audit, Inspection and Enforcement. i. Business Associate shall obtain and update at least annually a written assessment performed by an independent third party reasonably acceptable to Covered Entity, which evaluates the Information Security of the applications, infrastructure, and processes that interact with the Covered Entity data Business Associate receives, manipulates, stores and distributes. Upon request by Covered Entity, Business Associate shall provide to Covered Entity the executive summary oft the assessment. ii. Business Associate, upon the request of Covered Entity, shall fully cooperate with Covered Entity's efforts to audit Business Associate's compliance with applicable HIPAA Rules. If, through audit or inspection, Covered Entity determines that Business Associate's conduct would result in violation ofthe HIPAA Rules or is in violation ofthe Contract or this Agreement, Business Associate shall promptly remedy any such violation and shall certify completion ofi its remedy in writing to Covered Entity. 1. Appropriate Safeguards. i. Business Associate shall use appropriate safeguards and comply with Subpart C of45 C.F.R. Part 164 with respect to electronic PHI to prevent use or disclosure of PHI other than as provided in this Agreement. ii. Business Associate shall safeguard the PHI from tampering and unauthorized disclosures. ili. Business Associate shall maintain the confidentiality of passwords and other data required for accessing this information. iv. Business Associate shall extend protection beyond the initial information obtained from Covered Entity to any databases or collections of PHI containing information derived from the PHI. The provisions ofthis section shall be in force unless PHI is de-identified in conformance to the requirements ofthe HIPAA Rules. 0. Safeguard During Transmission. i. Business Associate shall use reasonable and appropriate safeguards including, without limitation, Information Security measures to ensure that all transmissions of PHI are authorized and to prevent use or disclosure of PHI other than as provided for by this Agreement. ii. Business Associate shall not transmit PHI over the internet or any other insecure or open communication channel unless the PHI is encrypted or otherwise safeguarded with a FIPS- compliant encryption algorithm. P. Reporting of Improper Use or Disclosure and Notification of Breach. Page 19 of2 4882-0753-2410, V. 3 i. Business Associate shall, as soon as reasonably possible, but immediately after discovery of a Breach, notify Covered Entity of any use or disclosure of PHI not provided for by this Agreement, including a Breach ofUnsecured Protected Health Information as such notice is required by 45 C.F.R. 164.410 or a breach for which notice is required under $24-73-103, C.R.S. ii. Such notice shall include the identification of each Individual whose Unsecured Protected Health Information has been, or is reasonably believed by Business Associate to have been, accessed, acquired, or disclosed during such Breach. ii. Business Associate shall, as soon as reasonably possible, but immediately after discovery of any Security Incident that does not constitute a Breach, notify Covered Entity of such incident. iv. Business Associate shall have the burden of demonstrating that all notifications were made as required, including evidence demonstrating the necessity of any delay. q. Business Associate's Insurance and Notification Costs. i. Business Associate shall bear all costs of a Breach response including, without limitation, notifications, and shall maintain insurance to cover: A. loss of PHI data; B. Breach notification requirements specified in HIPAA Rules and in $24-73-103, C.R.S.; and C. claims based upon alleged violations of privacy rights through improper use or disclosure of PHI. ii. All such policies shall meet or exceed the minimum insurance requirements oft the Contract or otherwise as may be approved by Covered Entity (e.g., occurrence basis, combined single dollar limits, annual aggregate dollar limits, additional insured status, and notice of cancellation). iii. Business Associate shall provide Covered Entity a point of contact who possesses relevant Information Security knowledge and is accessible 24 hours per day, 7 days per week to assist with incident handling. iv. Business Associate, to the extent practicable, shall mitigate any harmful effect known to Business Associate of a Use or Disclosure of PHI by Business Associate in violation of this Agreement. r. Subcontractors and Breaches. i. Business Associate shall enter into a written agreement with each ofits Subcontractors and agents, who create, receive, maintain, or transmit PHI on behalf of Business Associate. The agreements shall require such Subcontractors and agents to report to Business Associate any use or disclosure of PHI not provided for by this Agreement, including Security Incidents and Breaches of Unsecured Protected Health Information, on the first day such Subcontractor or agent knows or should have known of the Page 20 of2 4882-0753-2410, V. 3 Breach as required by 45 C.F.R. 164.410. ii. Business Associate shall notify Covered Entity of any such report and shall provide copies of any such agreements to Covered Entity on request. S. Data Ownership. i. Business Associate acknowledges that Business Associate has no ownership rights with respect to the PHI. ii. Upon request by Covered Entity, Business Associate immediately shall provide Covered Entity with any keys to decrypt information that the Business Association has encrypted and maintains in encrypted form, or shall provide such information in unencrypted usable form. t. Retention of PHI. Except upon termination of this Agreement as provided in Section 5, below, Business Associate and its Subcontractors or agents shall retain all PHI throughout the term of this Agreement, and shall continue to maintain the accounting of disclosures required under Section 3.h, above, for a period of six years. 4. OBLIGATIONS OF COVERED ENTITY a. Safeguards During Transmission. Covered Entity shall be responsible for using appropriate safeguards including encryption of PHI, to maintain and ensure the confidentiality, integrity, and security of PHI transmitted pursuant to this Agreement, in accordance with the standards and requirements ofthe HIPAA Rules. b. Notice ofChanges. i. Covered Entity maintains a copy ofits Notice of Privacy Practices on its website. Covered Entity shall provide Business Associate with any changes in, or revocation of, permission to use or disclose PHI, to the extent that it may affect Business Associate's permitted or required uses or disclosures. ii. Covered Entity shall notify Business Associate of any restriction on the use or disclosure of PHI to which Covered Entity has agreed in accordance with 45 C.F.R. 164.522, to the extent that it may affect Business Associate's permitted use or disclosure of PHI. 5. TERMINATION b. Breach. i. In addition to any Contract provision regarding remedies for breach, Covered Entity shall have the right, in the event of a breach by Business Associate of any provision ofthis Agreement, to terminate immediately the Contract, or this Agreement, or both. ii. Subject to any directions from Covered Entity, upon termination of the Contract, this Agreement, or both, Business Associate shall take timely, reasonable, and necessary action to protect and preserve property in the Page 21 of2 4882-0753-2410, V.: 3 possession of Business Associate in which Covered Entity has an interest. C. Effect of Termination. i. Upon termination of this Agreement for any reason, Business Associate, at the option of Covered Entity, shall return or destroy all PHI that Business Associate, its agents, or its Subcontractors maintain in any form, and shall not retain any copies of such PHI. ii. IfCovered Entity directs Business Associate to destroy the PHI, Business Associate shall certify in writing to Covered Entity that such PHI has been destroyed. iii. If Business Associate believes that returning or destroying the PHI is not feasible, Business Associate shall promptly provide Covered Entity with notice oft the conditions making return or destruction infeasible. Business Associate shall continue to extend the protections of Section 3 of this Agreement to such PHI, and shall limit further use of such PHI to those purposes that make the return or destruction of such PHI infeasible. 6. INJUNCTIVE RELIEF Covered Entity and Business Associate agree that irreparable damage would occur in the event Business Associate or any of its Subcontractors or agents use or disclosure of PHI in violation of this Agreement, the HIPAA Rules or any applicable law. Covered Entity and Business Associate further agree that money damages would not provide an adequate remedy for such Breach. Accordingly, Covered Entity and Business Associate agree that Covered Entity shall be entitled to injunctive relief, specific performance, and other equitable relief to prevent or restrain any Breach or threatened Breach of and to enforce specifically the terms and provisions of this Agreement. 7. LIMITATION OF LIABILITY Any provision in the Contract limiting Contractor's liability shall not apply to Business Associate's liability under this Agreement, which shall not be limited. 8. DISCLAIMER Covered Entity makes no warranty or representation that compliance by Business Associate with this Agreement or the HIPAA Rules will be adequate or satisfactory for Business Associate's own purposes. Business Associate is solely responsible for all decisions made and actions taken by Business Associate regarding the safeguarding of PHI. 9. CERTIFICATION Covered Entity has a legal obligation under HIPAA Rules to certify as to Business Associate's Information Security practices. Covered Entity or its authorized agent or contractor shall have the right to examine Business Associate's facilities, systems, procedures, and records, at Covered Entity's expense, if Covered Entity determines that examination is necessary to certify that Business Associate's Information Security safeguards comply with the HIPAA Rules or this Agreement. 10. AMENDMENT Page 22 of 2 4882-0753-2410, V. 3 a. Amendment to Comply with Law. The Parties acknowledge that state and federal laws and regulations relating to data security and privacy are rapidly evolving and that amendment of this Agreement may be required to provide procedures to ensure compliance with such developments. i. In the event of any change to state or federal laws and regulations relating to data security and privacy affecting this Agreement, the Parties shall take such action as is necessary to implement the changes to the standards and requirements of HIPAA, the HIPAA Rules and other applicable rules relating to the confidentiality, integrity, availability and security of] PHI with respect to this Agreement. ii. Business Associate shall provide to Covered Entity written assurance satisfactory to Covered Entity that Business Associate shall adequately safeguard all PHI, and obtain written assurance satisfactory to Covered Entity from Business Associate' 's Subcontractors and agents that they shall adequately safeguard all PHI. iii. Upon the request of either Party, the other Party promptly shall negotiate in good faith the terms of an amendment to the Contract embodying written assurances consistent with the standards and requirements of HIPAA, the HIPAA Rules, or other applicable rules. iv. Covered Entity may terminate this Agreement upon 30 days' prior written notice in the event that: A. Business Associate does not promptly enter into negotiations to amend the Contract and this Agreement when requested by Covered Entity pursuant to this Section; or B. Business Associate does not enter into an amendment to the Contract and this Agreement, which provides assurances regarding the safeguarding of PHI sufficient, in Covered Entity's sole discretion, to satisfy the standards and requirements of the HIPAA, the HIPAA Rules and applicable law. b. Amendment of Appendix. The Appendix to this Agreement may be modified or amended by the mutual written agreement of the Parties, without amendment of this Agreement. Any modified or amended Appendix agreed to in writing by the Parties shall supersede and replace any prior version ofthe Appendix. 11. ASSISTANCE IN LITIGATION OR. ADMINISTRATIVE PROCEEDINGS Covered Entity shall provide written notice to Business Associate if litigation or administrative proceeding is commenced against Covered Entity, its directors, officers, or employees, based on a claimed violation by Business Associate of HIPAA, the HIPAA Rules or other laws relating to security and privacy or PHI. Upon receipt of such notice and to the extent requested by Covered Entity, Business Associate shall, and shall cause its employees, Subcontractors, or agents assisting Business Associate in the performance of its obligations under the Contract to, assist Covered Entity in the defense of such litigation or proceedings. Business Associate shall, and shall cause its Page 23 of2 4882-0753-2410, V. 3 employees, Subcontractor's and agents to, provide assistance, to Covered Entity, which may include testifying as a witness at such proceedings. Business Associate or any of its employees, Subcontractors or agents shall not be required to provide such assistance ifBusiness Associate is a named adverse party. 12. INTERPRETATION AND ORDER OF PRECEDENCE Any ambiguity in this Agreement shall be resolved in favor of a meaning that complies and is consistent with the HIPAA Rules. In the event of an inconsistency between the Contract and this Agreement, this Agreement shall control. This Agreement supersedes and replaces any previous, separately executed HIPAA business associate agreement between the Parties. 13. SURVIVAL Provisions of this Agreement requiring continued pertormance, compliance, or effect after termination shall survive termination of this contract or this agreement and shall be enforceable by Covered Entity. Page 24 of 2 4882-0753-2410, V. 3 APPENDIX TO HIPAA BUSINESS ASSOCIATE AGREEMENT This Appendix ("Appendix") to the HIPAA Business Associate Agreement ("Agreement") is S an appendix to the Contract and the Agreement. For the purposes of this Appendix, defined terms shall have the meanings ascribed to them in the Agreement and the Contract. Unless the context clearly requires a distinction between the Contract, the Agreement, and this Appendix, all references to "Contract" or"Agreement" shall include this Appendix. 1. PURPOSE This Appendix sets forth additional terms to the Agreement. Any sub-section of this Appendix marked as "Reserved" shall be construed as setting forth no additional terms. 2.. ADDITIONAL TERMS a. Additional Permitted Uses. In addition to those purposes set forth in the Agreement, Business Associate may use PHI for the following additional purposes: i. Reserved. b. Additional Permitted Disclosures. In addition to those purposes set forth in the Agreement, Business Associate may disclose PHI for the following additional purposes: i. Reserved. C. Approved Subcontractors. Covered Entity agrees that the following Subcontractors or agents of Business Associate may receive PHI under the Agreement: i. Reserved. d. Definition ofReceipt of PHI. Business Associate's receipt of PHI under this Contract shall be deemed to occur, and Business Associate's obligations under the Agreement shall commence, as follows: i. Reserved. e. Additional Restrictions on Business Associate. Business Associate agrees to comply with the following additional restrictions on Business Associate's use and disclosure of PHI under the Contract: i. Reserved. f. Additional Terms. Business Associate agrees to comply with the following additional terms under the. Agreement: i. Reserved. Page 25 of 2 4882-0753-2410, V. 3 EXHIBIT D: FEDERALAWARD PROVISIONS The following terms and conditions are applicable if a Service Order is supported by federal funds. Beneficiary County receiving Services provided by a Recipient County shall comply with the federal provisions and requirements set forth herein and shall ensure the compliance of its employees, agents, assigns, volunteers, contractors, and subcontractors, with the federal provisions and requirements set forth herein. 1. Recipient County shall inform Beneficiary County ofi the Federal Award Identification and provide all applicable information, such as FAIN number. 2. Recipient County shall identify the status of Beneficiary County as to the Federal Award and inform Recipient County. For example, Beneficiary County may have status as a contractor or a subrecipient, as that term is defined within 2 C.F.R. $200. 3. Beneficiary County and its agents, employees, assigns and Subcontractors shall at all times strictly adhere to the requirements under the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing regulations as they currently exist and may hereafter be amended. 4. Beneficiary County shall permit Recipient County and any auditors to have access to Beneficiary County's records and financial statements as necessary for Recipient County to meet the requirements of2 C.F.R. $200.331 Requirements for pass-through entities, SS 200.300 Statutory and National Policy Requirements through $200.309 Period of performance, and Subpart F Audit Requirements oft this Part. 5. Beneficiary County shall submit all financial, performance, and other reports requested by Recipient County to Recipient County no later than thirty (30) calendar days after the period of performance end date or request of Recipient County. 6. Matching Funds. If matching funds are required, Beneficiary County shall provide matching funds as stated in the Service Order or other agreement. Beneficiary County shall have raised the full amount of matching funds prior to the effective date of the federal award and shall report to Recipient County regarding the status of such funds upon request. Beneficiary County's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes by the authorized representatives ofthe Beneficiary County and paid into the Beneficiary County's treasury or bank account. Beneficiary County does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple-fiscal year debt oft the Subrecipient. Beneficiary County shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Beneficiary County's laws or policies. 7. Notwithstanding any other provision of this Agreement, the record retention period shall be at least as long as the retention period described in 2 C.F.R. $ 200.333. Page 26 of2 4882-0753-2410, V. 3 8. Beneficiary County shall comply with the requirements of Subpart F. - Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendment of 1996; 31 U.S.C. 7501-7507 and 2 C.F.R. 200.501. 9. Beneficiary County shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Agreement: a. Office of Management and Budget Circulars and The Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, as applicable; b. When required by Federal program legislation, the "Davis-Bacon Act", as amended (40 U.S.C. 3141-3148) as supplemented by Department ofLabor Regulations (29 C.F.R. Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Finançed and Assisted Construction"); C. When required by Federal program legislation, the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 C.F.R. Part 3, "Contractors and Subcontractors on Public Building ofPublic Work Financed in Whole or in Part by Loans or Grants from the United States"). d. 42 U.S.C.6101 et seq., 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination); e. The "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111 - 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 12189, 12201 - 12213 and 47 U.S.C. 225 and 47 U.S.C. 611); f. When applicable, the provisions of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (Common Rule); g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by $6062 of Public Law 110-252, including without limitation all data reporting requirements required there under. This Act is also referred to as FFATA. h. The provisions of Section 601 of Title VI oft the Civil Rights Act of 1964, as amended. i. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. Part 60-1.3 comply with the equal opportunity clause provided under 41 C.F.R. 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity: (30 C.F.R. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," >9 and implementing regulations at 41 C.F.R. part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. j. Where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). k. When applicable, the requirements of 37 C.F.R. Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Page 27 of 2 4882-0753-2410, v.3 Grants, Contracts and Cooperative Agreements, 7 and any implementing regulations issued by the awarding agency. 1. The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. m. Ifa applicable, comply with the mandatory standards and policies on energy efficiency contained within the State ofColorado's energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. 6201. n. the Contractor and all principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; the Contractor and all principals shall comply with all applicable regulations pursuant to Executive Order 12549 (3 C.F.R. Part 1986 Comp., p. 189) and Executive Order 12689 (3 C.F.R. Part 1989 Comp., p. 235), Debarment and Suspension; and, 0. Where applicable, the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). p. All applicable provisions ofThe Office ofN Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part ofthese Supplemental Provisions, without the necessity of either party executing any further instrument. Recipient County may provide written notification to Beneficiary County ofs such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 10. Debarment. Beneficiary County is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; Beneficiary County shall comply with all appliçable regulations pursuant to Executive Order 12549 (3 C.F.R. Part 1986 Comp., p. 189) and Executive Order 12689 (3 C.F.R. Part 1989 Comp., p. 235), Debarment and Suspension. 11. Procurement. Beneficiary County shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, C.F.R. $$200.318 through 200.326 thereof. 12. Unless prohibited by Federal statutes or regulations, Recipient County may require Beneficiary County to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 C.F.R. $200.208). Submission may be required more frequently if Beneficiary County fails to meet a requirement of the Federal award. Beneficiary County shall certify in writing to Recipient County at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 C.F.R. $200.201(b)(3). Ifthe required level of activity or effort was not carried out, the amount of the Contract must be adjusted. Page 28 of2 4882-0753-2410, V. 3 13. Event of] Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under this Agreement pursuant to 2 C.F.R. $200.339 and Recipient County may terminate the Agreement. 14. Close- Out. Beneficiary County shall close out this Agreement within 45 days after the End Date. Contract close out entails submission to Recipient County by Beneficiary County of all documentation defined as a deliverable in this Agreement or as required by Recipient County, and Beneficiary County's final reimbursement request, if applicable. 15. Erroneous Payments. The closeout of a Federal award does not affect the right ofthe Federal awarding agency or Recipient County to disallow costs and recover funds on the basis of a later audit or other review. Page 29 of 2 4882-0753-2410, V. 3 EXHIBIT E: CDPHE AWARD PROVISIONS The following terms and conditions are applicable ifa Service Order is supported by CDPHE ("State") funds. The Beneficiary County shall comply with the CDPHE provisions and requirements set forth herein and other requirements necessary for Recipient County to comply with CDPHE requirements upon notification from Recipient County. Beneficiary County shall ensure the compliance ofits employees, agents, assigns, volunteers, contractors, and subcontractors, with the federal provisions and requirements set forth herein. 1. Funding Information. Recipient County shall inform Beneficiary County ofthe CDPHE funding and provide all applicable information. 2. Reporting and Records. a. Beneficiary County shall provide all information and records requested by Recipient County to support Recipient County's reporting obligations to CDPHE. b. If Beneficiary County is served with a pleading or other document in connection with an action before a court or other administrative decision making body, and such pleading or document relates to this Agreement or may affect Beneficiary County's ability to perform its obligations under this Agreement, Beneficiary County shall, within 10 days after being served, notify the Recipient County of such action and deliver copies of such pleading or document. 3. Inspection. Beneficiary County shall permit Recipient County, its independent auditors, or CDPHE to audit, examine, excerpt, copy and transcribe records related to this Agreement. Beneficiary County shall comply and cooperate with any CDPHE monitoring. 4. Confidentiality of State Records. a. If Beneficiary County receives any CDPHE data, Recipient County shall (and ensure its subcontractors shall) provide for the security of such data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Contract as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department of Justice, Federal Bureau ofInvestigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Agreement if applicable. b. Beneficiary County shall execute an agreement containing nondisclosure provisions at least as protective as those imposed on Recipient County by CDPHE. C. If Beneficiary County becomes aware of any Incident, it shall notify Recipient immediately and cooperate with Recipient and CDPHE regarding recovery, remediation, and law enforcement, as determined by CDPHE. Unless Beneficiary Page 30 of 2 4882-0753-2410, V. 3 County can establish that it, or its agents, employees, assigns, or subcontractors are the cause or source of the Incident, Beneficiary County shall be responsible for the cost of notifying each person who may have been impacted by the Incident. "Incident" means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access, loss, disclosure, modification, disruption, or destruction of any communications or information resources ofthe State, which are included as part of the Work, as described in $$24-37.5-401 et. seq., C.R.S. Incidents include, without limitation (i) successful attempts to gain unauthorized access to a State system or State Information regardless of where such information is located; (ii) unwanted disruption or denial of service; (11i) the unauthorized use of a State system for the processing or storage of data; or (iv) changes to State system hardware, firmware, or software characteristics without the State's knowledge, instruction, or consent. d. Ifl Beneficiary County or any of its subcontractors will or may receive Personal Identifying Information ("PIT") under this Agreement, Beneficiary County shall provide for the security of such PII, in a manner and form acceptable to CDPHE, including, without limitation, CDPHE non-disclosure requirements, use of appropriate technology, security practices, computer access security, data access security, data storage encryption, data transmission encryption, security inspections, and audits. Beneficiary County shall maintain security procedures and practices consistent with $$24-73-101 et seq., C.R.S. 5. Insurance. Beneficiary County shall maintain at all times during this Agreement, such liability insurance, commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act $24-10-101 et. seg. CRS. For each policy maintained, Beneficiary County shall name Recipient County and CDPHE as additional insured and provide certificates to Recipient County. 6. CDPHE's Ownership of Work Products. Beneficiary County assigns to Recipient the entire right, title, and interest in and to all causes of action, either in law or equity, for past, present or future infringement of intellectual property rights related to the Work Products and all works based on, derived from, or incorporating the Work Product. "Work Product" means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results ofthe Work. "Work Product" does not include any material that was developed prior to the Effective Date that is used, without modification, in the performance of the Work. Beneficiary County shall execute applications, assignments, or other documents and shall render all reasonable assistance to Recipient and CDPHE in enabling CDPHE to secure patents, copyrights, licenses, and other intellectual property rights related to the Work Product. To the extent that Work Product would fall under the definition of"works made for hire" under 17 U.S.C.S. $101, the Parties inlend the Work Product lu be a wurk made for hire. To the extent that the Work Product (or any portion of the Work Product) would Page. 31 of 2 4882-0753-2410, V. 3 not be considered works made for hire under applicable law, Beneficiary County hereby assigns to CDPHE ("the State"), the entire right, title, and interest in and to copyrights in all Work Product and all works based upon, derived from, or incorporating the Work Product; all copyright applications, registrations, extensions, or renewals relating to all Work Product and all works based upon, derived from, or incorporating the Work Product; and all moral rights or similar rights with respect to the Work Product throughout the world. To the extent that Beneficiary County cannot make any oft the assignments required by this section, Beneficiary County hereby grants to the State a perpetual, irrevocable, royalty-free license to use, modify, copy, publish, display, perform, transfer, distribute, sell, and create derivative works ofthe Work Product and all works based upon, derived from, or incorporating the Work Product by all means and methods and in any format now known In addition, Beneficiary County grants to the State (and to recipients of Work Product distributed by or on behalf of the State) a perpetual, worldwide, no-charge, royalty-free, irrevocable patent license to make, have made, use, distribute, sell, offer for sale, import, transfer, and otherwise utilize, operate, modify and propagate the contents oft the Work Product. Such license applies only to those patent claims licensable by Beneficiary County that are necessarily infringed by the Work Product alone, or by the combination of the Work Product with anything else used by the State. The State may assign and license its rights under this license. 7. Beneficiary County shall cooperate with Recipient regarding CDPHE's vendor performance and monitoring and the State's contract management system. 8. Beneficiary County is not a third party beneficiary of Recipient's contract with CDPHE. 9. Beneficiary County shall secure and maintain at all times during the term of this Agreement, at its sole expense, all licenses, certifications, permits and other authorizations required to perform its obligations under this Agreement and shall ensure that any subcontractors do the same. 10. Beneficiary County shall not make any news release, publicity statement, or other public announcement without Recipient's approval. Notwithstanding the foregoing, Counties are public entities and this agreement may be discussed in an open public meeting. 11. Beneficiary County shall not use funds under this Agreement for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Beneficiary County hereby certifies and warrants that Beneficiary County has and shall maintain in place appropriate systems and controls to prevent such improper use of CDPHE funds. Page 32 of2 4882-0753-2410, V. 3 I Work Plan GSACO - 01 San Juan County CO Computer Assisted Mass Appraisal (CAMA) System Implementation Government Software Assurance, Corp. ("GSA") November 7, 2023 Agreement No: WAKWP01: CAMA Implementation Page 10 Work Plan: GSAWP-01 This Work Plan GSAWP-01 ("Work Plan") is between Government Software Assurance, Corp. ("GSA") San Juan County Assessor's Office ("CLIENT") and is issued in accordance with and as a supplement to the provisions of the Master Agreement for Professional Services (the 'Agreement") executed between GSA and CLIENT. By executing this Work Plan, both parties agree that the terms and conditions of the Agreement shall be incorporated, herein. In the event of a conflict between the terms of this Work Plan and the terms of the Agreement, this Work Plan shall take precedence. Project: GSA CAMA System Installation Initial Project Duration: Nov 7, 2023 --Jan 31st, 2028 The Work Plan has been approved by: CLIENT By: Its: County Assessor Date: For Government Software Assurance Corp.: By: Its: President Effective Date: Agreement No: WAKWP01: CAMA Implementation Page 10 DELIVERABLES # Name Description 1 Data GSA will convert the following data from the CLIENT's legacy software: Conversion (a) For the current year data, GSA will convert names, addresses, property characteristics (land, buildings, extra features, and outbuildings), notes, exemption records, sales records ncluding grantor and grantee if available, site addresses, permit records associated with parcels, the historical summary of values and any other data provided by the CLIENT from its legacy system where GSA CAMA has fields or methods to import and display such data. (b) Sketches will be converted from CLIENT's current vector format into GSA vector format. Sketches stored in binary format on CLIENT's legacy system will not be converted into GSA's sketching module, such as an Apex sketch notation, but area information will be converted including the name, heated, base, and effective area. If a JPEG of a sketch is available, it will be attached to the building as an image. (c) Attachments such as photo's or documents or scanned images will be available for viewing from GSA's interface by importing the URL and meta- data provided by the CLIENT. (d) GSA converts the data from current year extracts. At the end of the project, this will be a prior year's data as a new year begins. GSA will convert summary data for all prior years available. A full data conversion of two additional prior year will be completed, provided existing scripts can be used without modification. If scripts need to be modified, GSA will make the modification on a time and material's basis. The CLIENT agrees to provide legacy system data in accordance with the following: (a) CLIENT will provide all data in ASCII, machine readable format. (b) Data will be in consistent file format with records being comma, tab, or pipe (I) delimited format and each retransmission of the file, the field order will remain consistent. (c) CLIENT will provide field names and descriptions of each field in each file. (d) File names will not change between legacy data extract and retransmissions of files (e) CLIENT will provide all costing, index and depreciation rates used in the legacy system to calculate values and transfer that information with each export of their data. (f) CLIENT will extract and transmit legacy data upon request by GSA along with value summary reports, such as standard CO Dept. of Revenue required reports or files typically sent to the Dept. of Revenue with tax roll submissions. (g) Sketch details will be provided in traverse format ("pen" movements or equivalent) (h) CLIENT will transfer complete sets of data files to GSA by internet file transfer protocol (FTP). GSA charges an additional fee on a time-and- material basis for any CLIENT data which GSA needs to pull from the CLIENT's legacy system. A complete data set includes all data elements available in the Client's legacy system(s). Agreement No: WAKWP01: CAMA Implementation Page 10 (i) CLIENT is responsible for the quality of the data it provides to GSA. Incomplete files, erroneous data, or failure to provide critical data elements, may result in additional charges. () If full, prior year data conversions are requested, CLIENT will provide the data in the same format as the current year data. GSA agrees to commence installation and data conversion according to a mutually agreed upon timeline between the parties. Both GSA and CLIENT understand and agree that any predetermined dates and/or schedules as they relate to the conversion of data will be adjusted to reflect the actual date of commencement. Any delay in the CLIENT's provision of any required information or documentation to GSA will automatically extend deadlines by at least the same number of business days attributable to the delay. GSA will convert CLIENT data, including costing rates and depreciation in a manner whereby a recalculation of property values, including Just Value, Classified Value Assessed Value and Taxable Value will be the within tolerance standards specified below as compared to values calculated in CLIENT's legacy system. GSA will meet or exceed the following calculation standards: (a) Individual total parcel value will calculate within 5% of the legacy systems value. (b) The sum of just, assessed, and taxable value of all active parcels in the county will be within 3% of the legacy systems values. (c) Parcels in the legacy system with over-ridden cost factors, values or cost adjustments may be converted to over-ride value in the GSA system. No more than 10% of the parcels that cost using the Legacy systems costing tables will be placed into an override mode within GSA. Override meaning that either the rate, the depreciation or the objects market value will be set equal to corresponding value from the legacy system and will not use internal calculations. (d) GSA may make software changes to accommodate legacy system methods of calculation of rates, depreciation, or value. Difference in value may be due to rounding, intermediate rounding within equations, errors in the legacy systems calculation techniques, or methods of applying rate adjustments, lump sum adjustment or other adjustments. GSA and CLIENT will work together to determine the best methods of matching legacy values. 2 Project GSA and CLIENT shall each designate a project manager to work together for project Management planning and implementation support. GSA: shall be primarily responsible for project management and will conduct regular project status meetings throughout the term of this work plan. Project milestones will be determined by the project managers. 3 General The GSA software provides mechanisms for a CLIENT to complete all required duties Features for the valuation and production of a Colorado Tax Roll. It is expected that the GSA software suite will exceed the features and capabilities of your current software system, however, there will be differences in how GSA functions compared with other software systems. The GSA system will provide the follow general system capabilities in a way that the CLIENT can create valuations and assessments similar to your current systems: Agreement No: WAKWP01: CAMA Implementation Page 10 1. Tax assessment, including Computer Assisted Mass Appraisals 2. Multiple valuation techniques including cost, income, market, and blended approaches 3. Taxi roll extension and billing files suitable for submission to a print vendor 4. Exemption application and portability processing 5. Workflow capability that allows automatic distribution of work to staff, supervisory review and approval processes, and ability to reassign work 6. Audit trail for changes and transactions with the ability to track by user, date, and time 7. Access security by roles, individuals, and groups to include create, read, update, and delete access 8. Ability to manage documents attached to parcels 9. Interaction with GIS to enable display of maps, select parcels from maps and to show parcel information from the mapping interface. 10. All state reports necessary for the submission of tax rolls at its various stages. The methods, look and feel, user interface, keystrokes and specific features will not be identical to the legacy system as the two systems use different technologies. The GSA system will accomplish the primary functions of the legacy system using GSA's published or standard methods and GSA's methods of operation. Specific Legacy System features that are desired in the GSA system will be identified during project workshops and incorporated to the extent possible into the GSA System. 4 Integration GSA will integrate its software and system to the following third-party systems or applications using an interface as mutually agreed upon by GSA and the third parties; or, using standard API's available within the various third-party systems, including: 1. Marshall and Swift MVP 2. ESRI GIS system 3. Export data to the Excel Client is responsible for all fees and licenses associated with 3rd party tools. 5 Reporting The software will produce reports, forms, files, and documents required for tax roll assessment and collection including: 1. Reports and extracts mandated by the State of Colorado 2. Jurisdiction summary reports 3. Preliminary value estimate for the taxing units prior to certification 4. Property Record Card (PRC) 5. General reports currently used by the system 6. SQL queries for general ad-hoc searching. Through the Crystal Reports and GSA Word integrations for mail merges, CLIENT staff may use any existing reports and queries, or CLIENT may create and use their own custom reports or modify existing reports to create their own version of the Agreement No: WAKWP01: CAMA Implementation Page 10 report. Before requesting GSA to create new reports or queries, CLIENT will review the available reports and shall use available instances whenever possible. The software will allow ad-hoc queries including its internal search/inquiry capabilities for data analysis and inquiry, with ability to save the query template and to export the data to Excel. 6 Training GSA will provide training on the system and its features to CLIENT staff. CLIENT and GSA will work together to train all users on how to use the system until employees are able to effectively and consistently perform their job functions within GSA CAMA. The Project Managers will determine the training to be provided and mechanisms for that training during the course of the project. RESPONSIBLITIES OF' THE PARTIES Following is a brief outline of each party's responsibilities in ensuring a successful project CLIENT Responsibilities (Client shall be provided at least five working days notice of any client responsibilities required of Client): 1. Participate in Project Planning discussions, Workshops and approve Project Plans 2. Provide access to systems where integration is required 3. Participate in design discussions and approve the business processes to be implemented 4. Directly purchase any components or third-party licenses, if needed 5. Actively participate in training of end-users 6. Provide source code of modules written by CLIENT where GSA needs to replicate functionality 7. Conduct acceptance testing in advance of each milestone as outlined in the Project Plan which will be created and maintained by GSA and CLIENT Project Managers as part of this project 8. Provide information on current system's methods and operations 9. Interface with current system's authors to facilitate knowledge transfer 10. Provide access to existing systems provided it does not violate any intellectual property rights 11. Provide data in electronic formats, in a consistent manner 12. Clean inconsistent data or convert data from prior years into a consistent format 13. Indicate in writing any deficiencies for deliverables that GSA has submitted for acceptance testing within 30 calendar days GSA Responsibilities: 1. Provide status and answer questions regarding the status of the project as requested by the CLIENT Project Manager 2. Manage the tasks, project documents and deliverables for the project 3. Provide Business Analysis (BA) services for configuration, setup, data conversion and system enhancements, as may be requested Agreement No: WAKWP01: CAMA Implementation Page 10 4. Assist CLIENT in the setup and configuration of web services or other services as needed to interact with GSA systems 5. Convert all data provided by CLIENT into GSA's system 6. Provide the various modules and related functionality described in this Work Plan. PREREQUISITES TO PERFORMANCE 1. CLIENT will Provide written requirements for any specific feature at least 90 days prior to its due date or allow GSA to build such features according to its standard practice following industry standards and consistent with GSA's product look and feel. MILESTONES The following timeline is based on a Go-Live Date no later than July 1, 2024 . Milestones are to be met prior to the indicated due date. The project managers may change this set of milestones or their due dates with written agreement by both CLIENT and GSA project managers. Final milestones and deadlines will be determined and agreed upon within the first 60 days of the project. MAJOR TASK DESCRIPTION (ABBREVIATED) 1. Project Kick-off 2. Conversion DB Available 3. System Installation 4. Gap Analysis (overview of functional areas to be developed) 5. Phase 1 Data Conversion 6. Database Connectivity 7. Permit Import 8. Field App Review 9. Phase 2 Data Conversion 10. Sketch Conversion 11. Property Record Card Complete 12. Standard & State Reports Repository Available 13. GIS Integration Complete 14. Protest System Available 15. Online PP and Protest Review 16. Phase 3 Data Conversion 17. Training 18. Go-live 19. Prior Years Conversion MILESTONE DEFINITIONS 1. Project Kickoff: a. Assignment and introduction of resources b. High level overview of project steps with timing C. Detailed requests sent to county for data files and information Agreement No: WAKWP01: CAMA Implementation Page 10 d. IT discussion on VPN access and file transfer procedures 2. Conversion DB Available: a. GSA and CLIENT agree on data transfer methods and data structure b. CLIENT provides all data in machine readable form at least 15 days prior to the due date i. Machine readable form means a format suitable for import into a database such as a CSV file, Tilda delimited or pipe delimited file. ii. This does not include documents from a document management system, geo database or non-structured data such as Excel spreadsheet. iii. The source data may come from more than a single source and may be multiple files or databases. iv. CLIENT provides documentation regarding the data provided including table and column names, data formats and a description if available 3. System Installation: a. Setup of dev site for CLIENT access b. Creation of client databases for real estate and personal property C. Each module opens and runs without error d. Universal Search, Reporting and Queries function in each module e. Setup of login credentials and access to GSA wiki-based documentation 4. Gap Analysis: a. CLIENT provides a list of significant areas for review as part of the GAP analysis at least 30 days prior to the due date of this milestone i. The GAP Document can be amended throughout the project ii. Specific requirements for design and implementation must be received by GSA in writing at least 60 days prior to the delivery date. iii. In the absence of written specifications, GSA will implement features consistent with their standard processes, architecture, and the state of the art. b. CLIENT will participate in GAP discussions and system review to ensure that all functional areas function in accordance with CLIENT's desired use i. Key subject matter exports for each critical area must be identified ii. Discussion to take place during working hours and can be conducted in person or via Team Meetings as desired by CLIENT iii. GSA standard methods will be compared to existing methods iv. CLIENT provides detailed descriptions of business processes and use cases 5. Phase 1 Data Conversion: a. GSA Completes data load scripts for client data files b. Conversion scripts move data from client data files to GSA data tables all parcel objects, notes, names, addresses, legal descriptions and other attributes of real property parcels and personal property accounts C. Provide access to converted data in GSA demo system to enable CLIENT to review initial converted data d. CLIENT identifies a set of 10 test parcels In both Real Property and Personal Property to verify Phase 1 data Agreement No: WAKWP01: CAMA Implementation Page 10 6. Database Connectivity: a. CLIENT provides VPN credential sand configures its firewall for a site-to-site VPN between their office and GSA's server hosting the CLIENT database instance b. GSA provides CLIENT team members with MS SQL Server Management Studio connectivity to CLIENT database instance or a test copy of that instance sO that CLIENT staff can write and test queries, export scripts, reports, and third-party web service 7. Permit Import: a. CLIENT provides permit files in CVS format at least 90 days prior to the milestone due date along with field level descriptions of the source data b. Permit files must contain all the various permit types and codes that are expected C. CLIENT provides written instructions regarding any transformations to be completed as part of the permit file import d. CLIENT must answer questions regarding fields, their use, and the file formats as necessary and answer questions in a timely manner e. CLIENT will open the permit import module, select each config file and then the corresponding permit file and verify that the permits are loaded into the module f. CLIENT will import the permits into the GSA CAMA system, navigate to the Real Estate module and verify the imported permits properly mapped to the parcels 8. Field App Review: a. GSA presents functionality for the Inspection Dashboard and field devices b. CLIENT reviews the GSA CAMA modules on a field device 9. Phase 2 Data Conversion: a. Costing tables implemented to provide object level values b. Run full system recalculation for PP accounts, Land, Buildings and Extra Features C. Install balance queries 5O CLIENT may: see how GSA values compare to legacy system d. Configure and test payment processing in collection system e. Convert history summary data for collections, real estate, and personal property 10. Sketch Conversion: a. CLIENT provides sketch files in a non-proprietary format such that GSA is able to read the vector call outs and make the conversion at least 120 days prior to the due date b. GSA will run a full system recalc with all building areas. set to CLIENT's original system square footage and provide C. GSA will run a building area override query and provide the results to CLIENT in detail and summary form and CLIENT will verify d. access 11. PRC Available: a. GSA will provide sample Property Record Cards for CLIENT to review at least 90 days prior to this milestone deadline b. CLIENT may use PRC from an alternate GSA CLIENT or GSA can create a custom card C. Ifa a custom PRC is desired, specifications must be submitted to GSA at least 60 days prior to this milestone deadline d. CLIENT will log into GSA CAMA and print and review PRC for accuracy 12. Standard & State Reports Repository Available: Agreement No: WAKWP01: CAMA Implementation Page 10 a. CLIENT and GSA will review the body of reporting available from GSA at least 120 days prior to the milestone due date b. CLIENT will provide GSA with sample reports and instructions sufficient for GSA to create the custom reports at least 90 days prior to the milestone due date C. CLIENT will log into GSA CAMA and validate report accuracy 13. GIS Integration: a. CLIENT provides the URL for its map service and access to the URL through any firewalls or networks to GSA application server b. CLIENT includes a parcel layer that has the parcel ID, or other ID as may be agreed upon to allow the GSA system to select the parcel C. CLIENT logs into the GSA system and verifies the system can generate a GIS map, navigate to parcels and return selected parcels as a result set 14. Protest System Available: a. GSA presents functionality for Protest Dashboard and Protest tabs within GSA CAMA at least 90 days prior to the milestone due date b. CLIENT identifies and reports any additional functionality necessary for their protest process at least 60 days prior to the milestone due date C. Online Protests are integrated into the CLIENT instance for review and testing 15. Online TPP and Appeals Review: a. CLIENT participates in a review of GSA online TPP Filing and Appeals submission portals b. CLIENT provides written specifications of needed functionality that does not currently exist in the GSA Portals C. CLIENT will verify that the portals have been updated (updates will be provided no less than 1 month prior to the need to use the portal in a production capacity) 16. Phase 3 Data Conversion: a. CLIENT provides system documentation regarding the source systems calculation methods and techniques at least 120 days prior to the milestone due date, GSA is not responsible for erroneously described calculation methods or incorrectly provided data or data descriptions b. CLIENT will provide a data cut to which GSA will balance at least 90 days prior to the deliverable due date as outlined below accompanied with state submissions and balancing reports for the data cut without any changes made to source data between the time the data cut files were generated C. GSA will run its assessed value differences query and provide the results to CLIENT in summary and detail form and CLIENT will verify that each real estate parcel and tangible account is within 3% the present systems assessed value. d. CLIENT will print the state reports using GSA's roll processing applications and verify that each report is consistent with the existing systems reports. (data on the reports will not be an exact match) 17. Training Complete: a. Training is ongoing through implementation in the form of workshops conducted primarily online and concludes with onsite training Agreement No: WAKWP01: CAMA Implementation Page 10 b. Formal training classes will be presented online covering basic system functionality as well as targeted classes for specific departments and in person training at CLIENT's office for formal "go-live" C. CLIENT staff will perform their job functions by entering information into both the GSA system and CLIENT's current system to learn how to do their tasks in the GSA system 18. Go-live: a. CLIENT has verified that all prior milestones have been accepted b. CLIENT has verified the production system is established and available for their use C. CLIENT has given their user's s login information and security settings are set d. CLIENT successfully performing assessment responsibilities in GSA CAMA 19. Prior Years Conversion: a. Summary historical data is populated in the Real Estate module, under the history tab b. Client to verify the data for accuracy C. CLIENT to inform GSA how many prior years need to be converted as full databases at least 60 days prior to the milestone due date (not to exceed five years). Additional years can be converted at a rate of Time and Materials. d. Data must be provided in the same format as the production data was provided e. GSA will convert prior years into CLIENT'S CAMA instance in reconcile format sO that values match exact prior year data PROJECT FEES GSA will charge one-time Project Fees totaling $68,000 to be paid in 5 installments as follows: Date Fees 1/31/24 $13,600 1/31/25 $13,600 1/31/26 $13,600 1/31/27 $13,600 1/31/28 $13,600 Project Fees are Fixed and are not subject to annual increases. There is no penalty for early payment. Ifthe Agreement or Software as a Service Work Plan is terminated after the client is live on GSA CAMA, any remaining Project Fees are due within 30 days of that termination. Client may terminate this Work Plan for convenience without liability, for any reason, or no reason at all, regardless of either party's fault, if the deliverables contemplated herein are not fully completed by January 1, 2025. In the event of termination for convenience, GSA shall only be entitled to compensation for work completed up to the point of notice of intention to terminate, and County shall be refunded, on a pro rata basis, any remaining prepaid unearned fees. ADDITIONAL FEES: 1. Licenses for third party software and/or integrations will be purchased directly by CLIENT or reimbursed to GSA by CLIENT, if purchased by GSA 2. Necessary travel and training expenses incurred by GSA in the Implementation Phase in connection with this Work Plan will be billed in accordance with CLIENT's standard travel guidelines at GSA's cost. 3. Modification of scripts to convert prior year data in full will be billed on a time and material basis or fixed fee with proposal from GSA to CLIENT and only upon CLIENT's written authorization. Agreement No: WAKWP01: CAMA Implementation Page 10 SA Work Plan GSA-SAAS25 SanJuan County CO GSA Software as a Service Subscription (Saas) Government Software Assurance, Corp. ("GSA") November 7, 2023 Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 Work Plan: GSA-CO-SAAS25 This Work Plan GSA-CO-SAAS01 ("Work Plan")is is between Government Software Assurance, Corp. ("GSA") and the SanJuan County Assessor's Office ("CLIENT") and is issued in accordance with and as a supplement to the provisions of the Master Agreement for Software Subscription and Professional Services (the "Agreement") executed between GSA and CLIENT. By executing this Work Plan, both parties agree that the terms and conditions of the Agreement shall be incorporated, herein. In the event of a conflict between the terms of this Work Plan and the terms of the Agreement, this Work Plan shall take precedence. Project: GSA Software as a Service Subscription (Saas) Initial Project Duration: November 7, 2023 - June 30, 2028 The Work Plan has been approved by: CLIENT By: Its: County Assessor Date: For Government Software Assurance Corp.: By: Its: President Effective Date: Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 DELIVERABLES # Name Description 1 GSA CAMA The Saas subscription grants a Software License as defined in the Master Agreement System for the duration of the subscription period for each of the following modules and License features: 1. RMA (Real Estate Apprasa/Aisessment) including: Multiple valuation methods including cost, income, market, sales comparisons and possessory interest Residential, commercial, out buildings & mobile home assessment individually and in mass Land (common and agriculture) assessment individually and in mass State assessed property Property Splits and Combines Exemption processing for Senior and Veterans Corrections Sketch tool Attachments such as images and pdf files Property record cards GIS data (for consumption and display, not editing) 2. Audit logs for all property changes PMA (Personal Property Appraisa/Assessment, Oil and gas production and equipment valuation tracking Online filing by taxpayer Audit logs for all property changes 3. MFA (Mobile Field Application) 4. RATIOS (Sales Ratio Analysis) 5. ROLL (Tax Roll Processing) Including Notices of Valuation (for RMA and PMA) Colorado Abstract and Certification Reporting Exports for Treasurer 6. VAB (Hearing Management) for Assessor and County Board level appeals 7. PRMT (Permit Import Utility) and Permit Tracking in RMA/PMA 8. WRK (Workflow) Creation and Maintenance 9. RTM/PTM (Table Maintenance) Taxing authority and Levy maintenance 10. USER (User Security) 11. Public website to search and display property data OPTIONAL: For an additional cost, CLIENT may elect to subscribe to the Al Deeds Processing Utility for ownership transfer which utilizes OCR (ocular character recognition) and Artificial Intelligence to pre-populate key data elements from deeds and other legal documents (deeds wizard is available at no additional cost) 2 GSA GSA hosting service includes the following areas: Hosting 1. Site Hosting Services 2. System Administration 3. Database Administration Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 4. Operation Support 5. Initial system setup and configuration services These services are described in detail in the GSA Saas Hosting Package document, which is subject to change from time to time. The basic services that are not subject to change are detailed in this work plan. 3 GSA Services to be provided include the following System 1. GSA will host GSA licensed modules and third-party components Hosting incorporated into GSA licensed software (such as ESRI GIS aerials) for use by CLIENT. 2. GSA will provide the servers, network hardware, firewall's, disk subsystems and other equipment necessary at GSA's hosting location for it to host its applications and modules. 3. GSA will provide database software, operating systems, and other operational software necessary to host its application and modules and to enable CLIENT access. 4. All hosting services will be provided within the United States of America 5. Data backups will be done in accordance with GSA backup and retention policy. 6. GSA will perform backup and restore services as needed. 7. Backup data will be copied to secondary storage system(s) and CLIENT will have access to this repository for recovery purposes as needed. 8. Target uptimes are 100% during working hours and 90% for off-work hours 9. GSA will maintain sufficient internet bandwidth to support CLIENT loads 10. GSA will upgrade database and operating system and keep them patched. 11. GSA will perform GSA software installations, upgrades, and testing 12. Installation of reports and reporting server configuration 13. GIS configuration file creation and installation 14. Installation and execution of stored procedures. 15. GSA will provide an FTP sitei for upload and download of files for CLIENT and third- party data sharing. 4 Software The software will operate on Microsoft server architecture with Microsoft SQL Server Platform as the database. 5 Data Security GSA and Client agree that data protection and network security is the responsibility Understanding of both parties and both organizations must work together, and individually to protect data and system access from unauthorized access. Both Client and GSA understand that data or security breaches are a risk that can never be prevented in its entirety and agree that active, ongoing, and evolving security protocols need to be established to mitigate the risk and prevent disclosure of confidential material. Client and GSA understand the following: 1. CLIENT is required to maintain confidential social security or taxpayer identification numbers, return information, financial information, and/or classified use and exemption application information of or relating to the taxpayer. CLIENT further is required to maintain names and addresses of individuals whose identities are exempt from public records disclosure pursuant to Colorado Statutes. GSA and CLIENT understand that this malerial musl be kepl confidential or is exempl from public records disclosure and will take all reasonable efforts to prevent unauthorized access or disclosure. Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 2. Attacks and breaches may be directed at GSA based entry points or Client based entry points as each organization has connections to the Internet and external networks. 6 Cybersecurity Both GSA and CLIENT will adhere to the Cybersecurity Standards as defined by Standards Colorado State Statutes and in accordance with best practices and may augment practices with additional policy and procedures as defined by County IT and GSA IT. 7 Network Specific Network Security Measures to be used: Security 1. CLIENT access to GSA hosted services will be via VPN using either a site-to- Measures site VPN or on-demand VPN using a VPN CLIENT installed in CLIENT's machines that is compatible with GSA's firewalling systems to prevent unauthorized connections and to control network access. Note, non-VPN access is available, but not recommended. 2. GSA applications will transfer data using SSL for secure traffic and will require a valid commercial network certificate from each CLIENT for authorized access. Currently, GSA utilizes a free certificate service, however, should that become unavailable, or at CLIENT's request GSA will procure the certificate for CLIENT at CLIENT's S expense. Cost for this will vary but is estimated at $250 per year. 3. Client and GSA shall monitor their networks, log files, security appliances and anti- virus/malware software logs and report any unusual situation or breaches to the other party as quickly as possible. 4. Anti-virus software with current licenses must be run on all computers that are on internal networks and all external machines that connect via on- demand VPN CLIENTS. 5. Both CLIENT and GSA will employ email virus checking software for all inbound and outbound emails at their own expense. 6. Multi-factor authentication will be available. 8 Server Servers used to host GSA applications, CLIENT data, web sites or databases shall Security employ the following security measures: Measures 1. All machines will be password protected and limit logins to only authorized users with a valid reason to connect to the machine. 2. User permissions shall allow access as needed and block all other access. 3. Password management strategies will be employed to ensure passwords age and have reasonable complexity. 4. Physical access to servers, hard drives and network equipment will be limited to authorized personnel. 5. Servers will be kept up to date with patches and security updates from operating system vendors. 9 Data Client data stores in GSA's servers or on GSA equipment will be secured using Security appropriate mechanisms for the data being stored including: Measures 1. Social Security Numbers (SSN's) shall be stored in an encrypted format using either SQL Server encrypted columns, application encrypted algorithms or encrypted disk arrays and GSA may also implement other encryption techniques in accordance with industry standards. 2. Encryption kcys will bc given to Clicnt who will bc responsible for sccurely storing the encryption keys at their premises. Loss of the encryption key may result in permanentdatal loss. Agreement No: GSA-CO-SAAS25 SaaS Subscription Page 4 3. Databases will be isolated for CLIENT preventing other CLIENTS from accessing data through GSA's products or via SQL Server Management Studio. 4. Documents and other electronic files shall be stored on encrypted drive arrays at CLIENT's request. Encryption keys will be given to Client who will be responsible for securely storing the encryption keys at their premises. Loss of the encryption key may result in permanent data loss. 10 Inspections Client shall have the right to inspect GSA's facilities and review GSA's system configurations to ensure compliance with security standards and best practices. Recommendations for changes to security policies or procedures shall be implemented by GSA as quickly as practical and GSA and CLIENT shall share the costs of implementation. Costs associated with inspections shall be paid by CLIENT. 11 Breach In the event there is a breach to the network, or a server, and confidential material is stolen or accessed by an unauthorized party, GSA and Client must utilize the following protocol: 1. The party that is breached will inform the other party within 24 hours of the discovery of the breach, the nature of the breach, details surrounding the breach and what information may have been accessed or stolen as a result of the breach. 2. Both parties must work together to investigate the breach, determine the impact of the breach and to remediate the breach. 3. GSA and Client will adhere to Colorado Statutes regarding data breach and notification requirements. 4. Costs associated with notification will be the responsibility of the Client unless GSA failed to store the information in an encrypted format 12 System GSA will be responsible for system administration and database administration Administration which involves the following activities in addition to the services outlined above. Requirements 1. New releases often require changes to the database and conversion of data into the new database structures. 2. Testing new releases requires recalculation and checking parcel information to check and resolve issues associated with upgrades. 3. Installation of reports, queries and stored procedures requires testing the reports in both test and production environments. 4. Creating new features requires investigation and testing which is performed on backup data and test data and finally tested on production data. 5. Upgrading operating systems and database software and underlying drivers and utilities requires testing performance and operations on both test systems and then on production. 6. GSA will limit development and administration access to CLIENT data to personnel with a need to do SO and who have been trained on data protection procedures. 13 Maintenance GSA will provide maintenance services in accordance with the GSA Service Level Standards, commencing when the system is first used in a production capacity. 14 Enhancements CLIENT may request system enhancements and GSA will evaluate requests along with request from all other clients and incorporate those that may benefit the product and the user community at large. Client may request a specific enhancement and prioritize scheduling of development and release of that enhancement by paying for the Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 development directly. In such cases, GSA will provide a fixed price quote which CLIENT must approve in writing before GSA begins development. Once implemented, the enhancement will become part of the product and be made available to other clients. 15 Legislative GSA will modify its software to keep it compliant with all relevant changes to the Changes Colorado Property Tax Code and Colorado State Legislature. Changes will be applied as needed and meet all timelines directed by Tax Code. GSA agrees that there shall be no additional fees or charges for such modifications while CLIENT has an active Saas Subscription with GSA: Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 Optional Deliverables 1 SOC2 CLIENT, at CLIENTS option may require an SOC2 Security Audit with either a Type 1 Security or Type 2 report. The deliverable includes the following: Audit Type 1 1. An SOC2 Security Audit can only be conducted by a licensed CPA certified report to conduct such audits and CLIENT will provide GSA written notice that it desires to have an SOC2 Security. Audit. 2. CLIENT will select and engage the accounting firm certified to conduct an SOC Audit for both the CLIENT's and GSA's audits and CLIENT may work with other GSA Clients to use the same firm if desired and to share costs. 3. CLIENT and GSA will participate in the pre-audit workshop to define the scope of the audit. 4. CLIENT and GSA staff will work with the auditor to provide the necessary documents and information for them to complete the audit in a timely manner. 5. If GSA or CLIENT fails the audit, each party will take the necessary steps to correct any deficiencies. 6. All costs associated with the audit will be paid by CLIENT as an additional expense. 7. GSA will pay costs associated with making the necessary changes to correct deficiencies uncovered in GSA's audit such that GSA can pass the subsequent audit. 8. CLIENT will pay costs associated with making the necessary changes to correct deficiencies uncovered in CLIENT's audit such that CLIENT can pass the subsequent audit. 9. Both CLIENT and GSA will make reasonable efforts to implement changes as recommended by the audit within 90 days. RESPONSIBILITES OFTHE PARTIES Following is a brief outline of each party's responsibilities in ensuring a successful project CLIENT Responsibilities: 1. Procure or use leading edge VPN router and configure the VPN for a ateway-to-gateway connection to the hosting center (if electing to implement this protocol). 2. Participate in security and planning discussions and workshops. 3. Provide access to systems where integration is required. 4. Purchase Data Breach Insurance and name GSA as an additional insured recommended, not required). GSA Responsibilities: 1. Manage the hosting facilities. 2. Schedule maintenance times with Client to ensure it does not impact off-hour workloads, 3. Update equipment and replace failed components, as necessary. 4. Possess cold spares and hot spares of components prone to failure. 5. Possess spare servers available for disaster recovery. 6. Review and maintain security policies. Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 PREREQUISITES TO PERFORMANCE 1. CLIENTwill maintain an internet connection of at least 50MB/Sec. 2. CLIENT will provide specific security policies it wishes GSA to comply with at least 90 days prior to implementation and provide resources to discuss implementation. 3. CLIENT will configure a gateway-to-gateway VPN connection and provide access to any servers to which GSA is required to access or to install software upon (if CLIENT is hosting GSA CAMA at their facilities) PAYMENT SCHEDULE Thel initial fivey years of Software Subscription Fees shall be as follows. Fiscal Year 2023/2024 $7,775 Fiscal Year 2024/2025 $15,500 Fiscal Year 2025/2026 $16,483 Fiscal Year 2026/2027 $17,472 Fiscal Year 2027/2028 $18,520 The first fiscal year of Subscription fees will bill on Jan 31, 2024; subsequent fees will be billed quarterly. ADDITIONAL FEES: 1. Licenses for third party software that CLIENT wants GSA to support or to integrated with will be purchased directly by CLIENT or reimbursed to GSA by CLIENT, if purchased by GSA 2. GSA provides standard ASCI, comma delimited data extracts for public portal's TRIM notices, tax billing files, exemption renewal cards, public use files and state mandated files for roll submission. In many cases, there are multiple formats available to select from. If CLIENT wants custom file extracts for these purposes or to comply with public record requests, GSA will provide them at additional cost. Agreement No: GSA-CO-SAAS25 Saas Subscription Page 4 MASTER AGREEMENT FOR SOFTWARE SUBSCRIPTION and PROFESSIONAL SERVICES This Agreement is entered into effective as of 2023 ("Effective date"). BY AND BETWEEN: San Juan County Assessor Government Software Assurance Corp. County Courthouse 1276 Minnesota Avenue 1557 Greene Street Winter Park, Florida 32789 PO Box 596 Silverton, CO 81433 Attention: Lawrence D. Zirbel Phone: (407) 951-8038 Attention: Kim Buck Email: anyzibel@gsacor.io Phone: (970) 387-5632 Email: seoresanurolono.s WHEREAS, CLIENT is a constitutional officer and the Assessor of San Juan County, Colorado (the "County"), charged with the valuation of all property and the administration of exemptions, classified use, and assessment caps within the County in accordance with the laws oft the State ofColorado; WHEREAS, GSA is a computer software developer and information technology services company and hardware reseller, experienced in the installation and implementation of software used by the local and county governments to manage their operations and provide public services; WHEREAS, CLIENT desires to subscribe to GSA's Software pursuant to the terms of this Agreement and/or a Purchase Order, and provide the services defined in a Scope of Work ("SOW") hereunder, all in accordance with GSA's standard procedures and practices; and WHEREAS, GSA has agreed to provide the Software to CLIENT and configure the Software pursuant to the terms ofthis Agreement and/or a Purchase Order, and provide the services defined in a SOW, all in accordance with GSA's standard procedures and practices. THEREFORE, in consideration ofthese recitals and mutual promises and agreements hereinafter set forth, the parties agree as follows: 1. DEFINITIONS. "Proprietary Rights" means all patents, patent applications and rights to file same, copyrights, "Deliverables" means the list of software licenses, trademarks, trade secrets, know-how and all other hardware, software, and tasks to be provided as intellectual property and proprietary rights of any kind. identified in the "SOW." "Services" means all work necessary to Documentation" means the user documentation perform the services described in this Agreement and to reasonably necessary to instruct users: ini the efficient use develop the Deliverables to be provided by GSA under and operation oft the Software and all ofits features, and this Agreement, including, but not limited to, consulting, the technical documentation reasonably necessary to analysis, design, programming, testing, conversion, maintain, support, and enhance the Software, all written installation, implementation, demonstrations, according to generally accepted industry standards. maintenance, and support services. "CPT" means the consumer price index as published by "Software" or "Licensed Software" means the the Federal Government. computer software, in object code format, developed by "Scope of Work" and "SOW" mcans thc list GSA (whether developed solely or in collaboration with of activities, responsibilities and deliverables as defined any other party) in performing the Services under this in the Work Plan. Agreement and provided to CLIENT by GSA or otherwise accessed by CLIENT under this agreement. AgreementNo: CO2302 GSA Page 1 of8 11/6//23 "Purchase Order" means the written document ("GSA Project Manager") who shall have the authorizing the commencement of a Work Plan and principal responsibility for overseeing and commitment to pay the applicable fees as set forth in managing the performance of obligations of such Work Plan or this Agreement, GSA under this Agreement, including, without limitation, arranging all meetings, visits, "Web Site Content" means the text, graphics and consultations between the parties, and for the supporting HTML and scripts that comprises the transfer of Deliverables and necessary technical working web site excluding third party software and information between the parties. The GSA Licensed Software. Project Manager shall be the primary point of "Work Plan" shall have the meaning as set forth in contact for GSA and shall also be responsible for section 2.1. receiving all notices under this Agreement and for all administrative matters. GSA may replace "Recurring Fees" means Software Subscriptions fees. the person serving as GSA Project Manager with "Fiscal Year" means the month that a new budget takes written notice to CLIENT. effect as per governing law for CLIENT. 3.2 CLIENT Project Manager. CLIENT shall "Service Level Standards" means that certain Service assign and designate a person, either staff Level Standards promulgated by GSA, effective member or consultant, as its project manager December 15, 2022 (a copy ofwhich has been provided ("CLIENT Project Manager") who shall have the principal responsibility for overseeing and to CLIENT), as from time to time amended, modified, managing the performance of obligations of supplemented or restated by GSA (provided, that any such amendments, modifications, supplements or CLIENT under this Agreement, including, restatements shall be, i) made in a commercially without limitation, arranging all meetings, visits, reasonable manner and consistent with any applicable and consultations between the parties, for the industry standards, and ii) provided to CLIENT in transfer of Deliverables and necessary technical writing at least thirty (30) days prior to the effective date information between the parties and for the thereof). acceptance of Deliverables on behalf of CLIENT. The CLIENT Project Manager shall 2. SERVICES TO BE PROVIDED be the primary point of contact for CLIENT and 2.1 Work Plan: GSA shall develop a written shall also be responsible for receiving all notices document that contains a detailed description of under this Agreement and for all administrative the tasks to be performed by GSA (the "Work matters. CLIENT may replace the person serving Plan"), based on the products and services as its Project Manager upon prior written notice requested by CLIENT. The Deliverables, the to GSA. Any written agreement between the Payment Schedule, the responsibilities of the Project Managers shall be binding on both parties, the prerequisites to performance and the parties. commencement and completion dates for the 3.3 Staffing. Personnel provided by GSA to perform tasks shall be identified in the Work Plan and, services under this Agreement shall have the once approved, shall be considered the SOW, appropriate technical and application skills to and shall constitute a part of this Agreement. enable them to adequately perform their duties. Revisions to the Work Plan shall be in writing GSA shall use commercially reasonable efforts and signed by the Project Manager for each party to provide continuity in staffing of personnel. 2.2 Amendments. CLIENT may, from time to time, 4. TIMING. add or remove products and services identified in the SOW. All amendments to the SOW shall be 4.1 Efforts. Each party agrees to use commercially in writing and signed by the Project Manager for reasonable efforts to fulfill its obligations under each party. The fees associated with any this Agreement and to meet the performance amendments shall be in writing and signed by the dates set forth in the Work Plan. Project Manager for each party. 4.2 Interdependency of Dates. Each party 3. PROJECT: MANAGEMENT AND understands that any variation from the STAFFING. performance dates in the Work Plan may adversely impact project milestones, including, 3.1 GSA Project Manager. GSA shall assign and without limitation, the date of completion of the designate a staff member as its project manager SOW(s). Agreement No: CO2302 GSA Page I of8 11/6//23 4.3 Notice of Delay. Each party agrees to notify the Late Payments: All Late Payments shall bear other party promptly of any fact, occurrence, or interest at the rate ofone percent (1%) per month, event coming to its attention that (i) will affect, compounded monthly, on the unpaid balance of or that such party reasonably believes could such Late Payment; provided, however, that (y) affect, that party's ability to meet the for purposes of computing interest on any Late requirements of this Agreement, or (ii) is likely payment (A) any overdue period ofless than one to cause or result in a material delay in delivery (1) month shall be considered to be one (1) of any Deliverable. month, and (B) the term "one (1) month" means a period beginning on any day of one month and 5. TERMS OF PAYMENT. ending on the same day ofthe following month; 5.1 Subscription Fees: CLIENT agrees to pay GSA and (z) GSA shall invoice CLIENT for any subscription fees set forth in the applicable Work interest accrued on any Late Payment. Plan. Unless otherwise stated in the applicable 5.7 Increases in Fees. Unless otherwise stated in the Work Plan, Subscription Fees shall be billed applicable Work Plan, increases in Recurring quarterly, in advance, starting on the first day of Fees shall take place only on the first day of the the month following completion of both the month of CLIENT's Fiscal Year and shall not provisioning of the hosted environment and exceed CPI plus 6% for the first three (3) Fiscal setup of the subscribed to software. Servers years from the effective date of the Agreement. used by GSA in connection with hosting and GSA will provide written notification of fee subscription services shall be located with the increases at least thirty (30) days prior to the new United States. Fiscal Year in which the fees will become 5.2 Implementation Fees. CLIENT agrees to pay effective. Any fee inçrease shall be agreed to by GSA the fees set forth in the applicable Work CLIENT in writing. In the event CLIENT does Plan for any implementation or professional not agree to the fee increases, GSA may services set forth in that work plan in accordance terminate this Agreement with thirty (30) days' with the payment schedule set forth in that Work notice to CLIENT. Plan. 5.8 Reimbursable Expenses for Client Approved 5.3 Hardware Fees. CLIENT agrees toj pay GSA the Travel. Unless otherwise stated in the fees set forth in the applicable Work Plan for any applicable Work Plan, CLIENT agrees to hardware set forth in that work plan for delivery reimburse GSA for all reasonable and to CLIENT. Unless the Work Plan states customary out-of-pocket expenses including but otherwise, all hardware fees shall be invoiced at not limited to travel, parking, tolls, meals, and the time of delivery. lodging expenses incurred by GSA in connection with the performance of any Work Plan. Meals 5.4 Other Service Fees. Unless otherwise stated in shall not exceed Colorado's then in effect per the applicable Work Plan, CLIENT shall pay the diem amount. All reimbursable expenses must fees for all other Services, other than Recurring be preapproved by CLIENT in writing. Fees, on a time and materials basis according to GSA's then current schedule of rates for 6. CUSTOMER RESPONSIBILITIES Services. GSA will invoice monthly for such 6.1 Communications. CLIENT agrees to provide other Services as provided. GSA with açcess to its network using an industry 5.5 Payment Terms. The fees and terms of payment standard, gateway to gateway VPN via the for the goods and/or services provided by GSA Internet capable of connecting to GSA's Cisco to or on behalfof CLIENT shall be as set forth in VPN appliance. GSA requires access to servers the Payment Schedule of the applicable Work and other hardware to provide support and Plan. Unless otherwise stated in the applicable CLIENT agrees that GSA shall not be required Work Plan, all invoices shall be payable within to provide support if access is denied. GSA may thirty (30) days oft receipt by CLIENT of GSA' 's only access CLIENT's network to perform its invoice. Any such payment that is not received obligations under this Agreement and may not within thirty (30) days of suçh due date shall be access the network for any other reason designated as a "Late Payment." Unless whatsoever. GSA shall not permit access to otherwise stated in the applicable Work Plan, all Client's network to any person/companyageney invoices shall be payable in accordance with that is not a party hereto without the express Colorado Statutes. written permission of CLIENT. 5.6 Security. CLIENT shall, at its own expense, protect its network, data and computer services Agreement No: C02302 GSA Page I of8 11/6//23 and protect against any unauthorized Agreement. access to such facilities and computer 7.3.2 GSA further agrees to return any and all Client Data viruses. GSA shall not be responsible for any security breach or virus and expressly to CLIENT promptly upon written request in a disclaims for loss suitable format. If this Agreement is terminated as any liability or damage set forth herein, and all Client Data will be caused by the unauthorized access or virus any returned to CLIENT within ten (10) calendar to CLIENT's computer systems if such days ofthe date of Termination. loss or damage was caused by the actions or inactions of CLIENT;. Nothing in this 8. REPRESENTATIONS AND Section shall be interpreted to shield GSA WARRANTIES. from liability for its own actions or 8.1 Limited Warranty. GSA warrants to CLIENT inactions that result in loss or damage to that the Software, if properly utilized and CLIENTS computer systems/network. configured by the CLIENT, will perform in GSA shall implement and maintain accordance with GSA's published methods. reasonable security procedures and CLIENT's sole and exclusive remedy for any practices that are appropriate to the kind of breach of the foregoing warranty shall be to data accessed and disclosed to it, and are require GSA modify the Software to correct the reasonably designed to help protect the defect or provide an alternate method to data from unauthorized access, use, accomplish the necessary task within a modification, disclosure, or destruction. reasonable period, not to exceed ninety (90) days from GSA's receipt of written notification of 6.2 Security Policy. GSA agrees to such defect (the "Cure Period"). If, within said abide by CLIENT's published security Cure Period, GSA is unable to modify the policies. Software in such a way as to correct said defect or to provide an alternate method to accomplish 7 OWNERSHIP AND LICENSES. the necessary task, then CLIENT shall be entitled to terminate the license and this Agreement by 7.1 Ownership by GSA. The Deliverables and all giving written notice to GSA within ten (10) days elements of all Deliverables shall be exclusively following the end of the Cure Period and shall owned by GSA. GSA shall exclusively own all be entitled to a prorated refund of any monies Proprietary Rights embodied in or pertaining to prepaid to GSA for the 90 day period. the Deliverables and any portions of the Deliverables made or conceived by GSA 8.2 Third Party Rights. GSA warrants that none of including the right to copyright or patent except the written or recorded material prepared for only that Web Site Content shall be jointly CLIENT by GSA pursuant to this Agreement, or owned by GSA and CLIENT. any portion of it, nor the use or description thereof, violates or will violate any copyright, 7.2 LICENSES. All Software originating with GSA trade secret or other intellectual property right, and provided to CLIENT under a Work Plan privacy right or like right of a third party. GSA shall be provided to CLIENT under a non- agrees to inform CLIENT promptly, in writing, exclusive Software License granted to CLIENT in the event GSA becomes aware ofs such a claim upon full payment of all Implementation and by a third party and shall indemnify, defend, Subscription Fees under that Work Plan to allow and hold harmless CLIENT for any third-party CLIENT to use the software for its internal use legal actions or claims regarding the same. only. In no event shall CLIENT have the right to assign its rights under this agreement or to grant 8.3 DISCLAIMER. EXCEPT FOR THE sublicenses for use or copy ofthe GSA software. FORGOING EXPRESS WARRANTIES GSA DISCLAIMS ALL WARRANTIES, 7.3 Client Data. EITHER EXPRESSED OR IMPLIED, 7.3.1 All data acquired by GSA from CLIENT, or WITH RESPECT TO THE WRITTEN from others at the expense of CLIENT, in the AND/OR RECORDED MATERIAL performance of the Agreement (collectively, PREPARED FOR, OR SUPPLIED TO the "Client Data"), shall be and remain the CLIENT PURSUANT TO THIS property of CLIENT. Such data includes, but is AGREEMENT, INCLUDING, BUT NOT not limited to, all records, data files, GIS maps, LIMITED TO ANY WARRANTIES AS TO aerial photography, computer records, work THE MERCHANTABILITY OF SUCH sheets and all other types of data prepared or MATERIALS OR FITNESS OF SUCH acquired by GSA in the performance of this MATERIALS FOR A PARTICULAR USE. Agreement No: CO2302 GSA Page 1 of8 11/6//23 belonging to the other. 9. CONFIDENTIAL INFORMATION. 9.1 Nondisclosure. Except as necessary to 10. INDEMNIFICATION. perform the Services and except as otherwise expressly permitted under this 10.1 GSA agrees to indemnify, defend, and hold CLIENT, Agreement, both parties shall maintain the its officers, directors, employees, representatives, agents, and the like harmless with respect to all confidentiality of, and shall not, directly, liability, loss, damage, claims, actions and or indirectly, disclose or use, the expenses Confidential Information of the other (including attorneys' fees) based upon or arising out party. As used in this Agreement, the term of (a) any infringement by the Deliverables of any "Confidential Information" means and patent, copyright, trade secret, of other proprietary includes the right of any third party. GSA further agrees to (i) in case of GSA, all source indemnify, defend, and hold harmless CLIENT from code, product specifications, CLIENT lists, unauthorized access to the CLIENTS IT environment business goals, finances, planned or caused or data by an act or omission of GSA or 2) proposed products, manuals, damage to, impairment of, disablement of, or loss of documentation, database schemas and any information labeled by GSA as use of any computer system, hardware, software, data, tangible property, or any other property caused Proprietary", or "Confidential"; and by an act or omission ofGSA. (ii) ) in the case of the CLIENT, any information labeled by CLIENT as 10.2 CLIENT agrees, to the extent permitted by "Confidential," including but not limited applicable law, to indemnify, defend, and hold to, social security or taxpayer identification GSA, its officers, directors, employees, numbers, return information, financial representative, agents and the like harmless with information, classified use and exemption respect to all liability, loss, damage, claims, application information of or relating to the actions and expenses (including attorneys' fees) taxpayer, and/or information that must be based upon or arising out of any claim of maintained as exempt from public records infringement in connection with an assertion that disclosure pursuant Colorado Statutes. any CLIENT database (or any data contained Both parties shall disclose such therein), or any other data, software, information only to employees who require documentation, or materials provided or made such knowledge of use in the ordinary available by CLIENT to GSA in connection with course and scope of their employment performance under this Agreement, or any use of under this Agreement. Both Parties agree any of the foregoing in accordance with this to ensure that any employees or approved Agreement, infringes any copyright, trademark, subcontractors. who are in receipt of any patent, or other intellectual property or Confidential Information are bound by an proprietary right, or constitutes a appropriate non-disclosure agreement. misappropriation of any trade secret. Further, Confidential Information shall not include CLIENT agrees, to the extent permitted by documents considered to be "Public applicable law CLIENT shall defend, indemnify Records" pursuant to Colorado Statutes, and hold GSA (and GSA's respective officers, unless exempt from the provisions thereof. directors, shareholders, employees, contractors and agents) harmless from and against any and 9.2 No Export and Use. Neither party shall export, all damages, costs and fees (including reasonable disclose, share, or otherwise transmit, directly or attomeys' fees and legal fees associated with any indirectly, any Confidential Information to any appellate process) to the extent arising out of, person or entity nor disclose any Confidential resulting from, or relating to the CLIENT's Information without the other party's prior misuse of the Software (the foregoing shall written consent. include any legal action based on any claim that 9.3 Duration. The obligations set forth in this GSA, due to CLIENT's use ofthe Software other Section 9 shall be in effect during the term ofthis than in accordance with this Agreement and the Agreement and shall survive indefinitely after documentation, violated or infringed any termination oft this Agreement. proprietary right ofa third party). 9.4 Use of Trademarks. Neither party shall, without 10.3 Both parties agree to notify the other party in the the other's written agreement, use any event of a claim or suit and shall reasonably trademark, service mark, trade name, logo or cooperate with the other party regarding such other commercial or product designation defense and shall furnish, on request, Agreement No: C02302 GSA Page 1 of8 11/6//23 information reasonably available for such entered into, for convenience if the deliverables defense. Neither party shall be authorized contemplated in the Work Plan are not fully to agree to any settlement or compromise functional, and/or accessible by January 1, 2025. that would require the other party to make a CLIENT shall provide 30 calendar days' notice to payment or that does fully release the other GSA of its intent to sO terminate under this section party without their express written consent. and shall not be responsible/liable for any future payment periods after notice to terminate was provided to GSA. CLIENT may further terminate 11. TERM AND TERMINATION. this MSA and/or any work order or SOW, without 11.1 Term. The initial term of this Agreement liability, for convenience in the event the Software shall commence as of the latter date of is materially inoperable, inaccessible, faulty, both parties' signatures and continue until defunct and/or contains unreasonable defects, by June 30, 2028, or until terminated, as set providing GSA 30 calendars days' notice of its forth below.. This Agreement may be intent to sO terminate. renewed, on an annual basis, by execution 11.3.4 Additional termination conditions may be defined of a new work order or work plan signed in the Work Plan. by both parties, which shall incorporate the terms of this MSA thereto. 11.4 Deliverables. Ift this Agreement is terminated for any rcason, GSA shall advisc CLIENT of thc cxtent to 11.2 Non-Appropriation. If CLIENT periodically which performance has been completed through the requests from its legislative body or funding termination notice date, and collect and deliver to authority funds to be paid to GSA under this CLIENT all Deliverables, including, without Agreement and, notwithstanding the making in good faith of such request in accordance with limitation, all work-in- progress. GSA shall be paid appropriate procedures and with the exercise of for all work performed through the date of receipt of notice of termination. reasonable care and diligence, such legislative body or funding authority does not approve funds 12. INSURANCE to be paid for any further agreement, CLIENT may, upon prior written notice to GSA, effective 12.1 Insurance Coverage. During the term of this sixty (60) days after the giving of such notice or Agreement, GSA shall maintain insurance coverage upon the exhaustion ofthe funding authorized for as follows: the then current appropriation period, whichever Insurance Maximum Coverage is later, return any product or equipment per occurrence. (including any Software) to GSA for which Workman Compensation Minimum amount payment has not been made, and thereupon be and Employer Liability required by law. released of any further obligation to make Automobile Liability $1,000,000 payments due thereafter. Data Processing Errors $1,000,000 & Omissions." 11.3 Termination. Either party shall have the right to Commercial General Liability: terminate this Agreement upon written notice General Aggregate $1,000,000 upon the occurrence of either of the following Products $1,000,000 events: Each Occurrence $1,000,000 11.3.1 Default. If the other party defaults in the Fire Damage $1,000,000 performance of any of its material obligations Medical Expenses $10,000 under this Agreement and such default continues for a period of thirty (30) days after receipt of written notice specifying the nature 12.2 Certificate: Upon request, GSA shall provide ofthe breach. CLIENT with certificate(s) of insurance which shall be sent directly by the insurance agency and 11.3.2 Ceases Doing Business, Etc. Ift the other party shall designate CLIENT as an additional insured. ceases conducting business in the normal course, admits its insolvency, makes an 12.3 Expiration: GSA shall use all commercially assignment for the benefit of creditors, or reasonable efforts to notify CLIENTV with at least becomes the subject of any judicial or thirty (30) days written notice prior to the administrative proceedings in bankruptcy, expiration of cancellation of coverage afforded receivership. or reorganization. under the applicable policies. 11.3.3 Convenience: CLIENT may terminate this Agreement, including any SOW or Work Plan Agreement No: CO2302 GSA Page I of8 11/6//23 13. PUBLIC RECORDS at CLIENT's expense. 13.1 Requests. Any request for public records 14. GENERAL TERMS AND CONDITIONS regarding this Agreement must be made 14.1 Independent Contractor. GSA is an directly to CLIENT, who will be independent contractor and nothing in this Agreement shall be responsible for responding to any such deemed to make GSA an agent, or public records requests. GSA will provide employee, joint any requested records to County to enable venture of CLIENT. Neither GSA nor any employees, agents or subcontractors of GSA shall County to respond to the public records request and will otherwise comply with the be entitled to any benefits that CLIENT provides provisions of Section 13.2 of this for its own employees, including, without limitation, worker's compensation, and Agreement. unemployment insurance. GSA shall be solely and 13.2 Duties of GSA. GSA agrees to comply entirely responsible for GSA's acts and the acts of with the provisions of the Colorado GSA' 's employees, agents, and subcontractors. Statutes to the extent applicable. 14.2 Non-Recruitment; Non-Solicitation of Employees. Specifically, to the extent that GSA is acting on behalf of CLIENT, GSA agrees CLIENT and GSA recognize and acknowledge that employees who are engaged in computer-related to: activities possess special, unique and extraordinary 13.2.1 Keep and maintain public records as technical talents which are in great demand in the required by CLIENT to perform the present economy and further recognize and service provided under this Agreement. acknowledge that each party has incurred substantial 13.2.2 Upon request from CLIENT's custodian expense in recruiting and training such employees of public records, GSA agrees to provide and would incur even greater expense if required to CLIENT with a copy of the requested replace any such employee. Therefore, both parties records or allow the records to be agree not to recruit, either directly or indirectly, a present employee of the other during the term of inspected or copied within a reasonable party this Agreement and for a period of six months cost time at a that does not exceed the (6) thereafter without the other party's prior written provided by law. consent. The Parties agree an applicant hired through 13.2.3 Ensure that public records that are a public posting process whereby CLIENT publishes exempt or confidential from public vaçancies to the public, shall not be considered a records disclosure requirements are not violation of this provision if an employee or former disclosed except as authorized by law for employee is ultimately hired through a public posting the duration of this Agreement and process. following completion or termination of 14.3 Injunctive Relief. CLIENT and GSA agree that in this Agreement if the records are not the event of any breach of Section 13 transferred to CLIENT. monetary damages may not be a sufficient remedy or protection 13.2.4 Upon completion or termination of this for the aggrieved party, and that the aggrieved party Agreement, transfer to CLIENT, at no cost, all shall be entitled to injunction or other relief as may public records in possession of GSA or keep be deemed proper or necessary by a court of and maintain such public records required by competent jurisdiction without the need to post a CLIENT to perform the services. If GSA bond. transfers such records to CLIENT, GSA shall destroy any duplicate public records that are 14.4 Delays. Neither party shall be liable to the other party exempt or confidential and exempt. If GSA for any delay or failure to perform its obligations if keeps and maintains public records, GSA shall such delay or failure arises from any cause beyond meet all applicable requirements for retaining the reasonable control ofthat party. public records. All records stored 14.5 Return of Materials. Upon termination of this electronically must be provided to CLIENT Agreement, both parties shall deliver to the other, uponr request in a format that is compatible with all Confidential Information and other materials, the information technology systems of including, without limitation, all source code, CLIENT. flow charts, diagrams, drawings, blueprints, keys, tools, business notes, memoranda, 13.3 Except as otherwise expressly provided in this specitications, devices, and documents. Except Agreement or required by law, all costs of maintaining public records and the software or as may be necessary to defend against any legal claims and held in confidence counsel, services require to maintain such records shall be by legal Agreement No: C02302 GSA Page 1 of8 11/6//23 each party shall not retain any photocopies, received by GSA under the specific work plan for facsimiles, tapes, or other copies of any of which the breach occurred and in no event shall GSA the materials or Confidential Information. be liable for lost profits or special or consequential 14.6 Notices. All notices given under this damages. Agreement shall be in writing and mailed 14.13 Compliance with Laws. by regular first- class mail or expedited mail and 14.13.1 In connection with the performance of services, service, postage prepaid GSA shall fully with all addressed to the parties at the addresses comply applicable laws, first set forth above or at such other rules, and regulations of all authorities, addresses as the parties may designate in including, without limitation, immigration, Notices occupational safety, civil rights, and insurance writing. sent via email shall be laws. deemed given once the receiving party acknowledges receipt of the email. 14.13.2 GSA systems and software shall be made 14.7 Amendment. No provision of this compliant with WCAG 2.1 AA pursuant to Colorado HB21-1110 and other applicable Agreement may be modified except by a Colorado Statutes. Client may review GSA written document signed by a duly authorized representative of cach party. systems at any time to ensure such compliance and provide detail change requests for any 14.8 Waiver. No provision of this Agreement defect or non-compliant aspect of GSA's shall be deemed waived, and no breach provided modules. In the event a module is excused, unless such waiver or consent found to be noncompliant with CO HB 21- shall be in writing and signed by the party 1110, and that module cannot be made claimed to have waived or consented. Any compliant, GSA will remove that feature or consent by any party to, or waiver of, a non-compliant module from its product suite. breach of the other party, whether express 14.14 Governing Law. This Agreement shall be or implied, shall not constitute a consent to, governed by and interpreted according to the waiver of, or excuse for any different or laws ofthe State of Colorado. subsequent breach. 14.15 Survival of Certain Obligations. After 14.9 Binding Effect. This Agreement shall be expiration or termination of this Agreement, binding upon and inure to the benefit of those provisions that specifically provide for GSA and CLIENT and their respective survival beyond expiration or termination, and legal representatives, successors, and all provisions, ifany, regarding indemnification, authorized assigns. warranty, limitations of liability, and 14.10 Counterparts. This Agreement may be confidentiality and/or protection of proprietary executed simultaneously in one or more rights and trade secrets shall survive indefinitely counterparts each of which shall be or until the expiration of the time period specified deemed an original, but all of which elsewhere in this Agreement with respect to the together shall constitute one and the same provision in question. agreement. 14.16 Enforcement Costs. In the event of any 14.11 Severability. If any provision of this litigation between the parties of this Agreement Agreement is found prohibited or relating to or arising out of this Agreement, the unenforceable by any applicable law, the prevailing party shall be entitled to an award of provision shall be ineffective only to the reasonable attorney's fees and costs, including extent and for the duration of the such fees and costs on appeal. The prevailing prohibition of unenforceability, without party shall also be entitled to reimbursement of invalidating any of the remaining all costs, expenses and reasonable attorey's fees provisions. that may be incurred or paid by the prevailing 14.12 Remedies. The rights and remedies provided party enforcing its rights under this Agreement prior to the commencement of litigation herein shall be cumulative and in addition to any any arising from matters hereunder. other remedies available at law and in equity. Notwithstanding anything to the contrary 14.17 Entire Agreement. This Agreement constitutes contained herein, the liability of GSA for any the entire agreement between GSA and CLIENT breach of its obligations under this Agreement with respect to the subject matter of this and/or for any indemnity obligation hereunder Agreement and supersedes all earlier agreements shall be limited to the aggregate amounts and understandings, oral and written, between Agreement No: CO2302 GSA Page 1 of8 11/6//23 the parties. The parties have signed this Agreement as ofthe date first written above. CLIENT: GOVERNMENT SOFTWARE ASSURANCES CORPORATION: By: By: San Juan County Assessor Lawrence D. Zirbel, President Date: Date: Agreement No: CO2302 GSA Page I of 8 11/6//23 Bonita Peak Mining District Update October 2023 United States COLORADO EPA Environmental Protection Department ofl Public Agency Health 81 Environment htp./wwwepasowunerfundlpontaeeak Get Involved BPMD Community Sessions: Join the Silverton community to learn more about the Bonita Peak Mining District (BPMD). These entry-level sessions are free, open to the public, and do not require an RSVP. These sessions are hosted by the BPMD Planning Group. The next BPMD Community Session will be: Intro to Superfund at the BPMD - Wednesday, November 15, 2023 at Silverton Town Hall, from 6-7pm Videos from the Silverton Miners Oral History Project are now available on YouTube! The videos are part of a DRMS- led project that help tell the story of Silverton's mining history. These videos were shared with the Silverton community at an October 19 BPMD Community Session. Field Work Update EPA Construction of the Bonita Peak Repository has been ongoing since June. The Repository is located on Tailings Impoundment 4 of the Mayflower Mill, as selected in EPA's Interim Record of Decision. Construction activities will continue until winter conditions prohibit work and will resume in Summer 2024. The site team continues to prioritize material generated in San Juan County at the Upper Animas Sand and Gravel Pit or producing material onsite to alleviate the overall truck traffic through the Town of Silverton. Trucking of clean fill material from Montrose is currently supplying materials not available in the county. Liner installation in a stormwater channel of the Bonita Peak Repository In the Lake Emma Area, EPA continued drilling work to install the third of three monitoring welis into the Sunnyside Gold mine workings. These monitoring wells will allow EPA to gather critical data on water quality, and how groundwater moves within the mine workings and throughout the Bonita Peak groundwater system. As access to the area becomes more BE difficult, the team is working to winterize the site and plan to resume work in Summer 2024. Drilling Equipment at Lake Emma ini mid-October In October, EPA completed the extension of the portal shed at the Gold King Mine to minimize the risk of rockfall and avalanche debris blocking access. Access to the flow control structure in Level 7 of the Gold King is critical for maintenance and nspections to ensure the conveyance of mine water to the Interim Water Treatment Plant. More information, including the administrative record for this project, can be found at the response webpage. Work on the Gold King Mine primary conveyance pipeline has improved and added pipeline Completed portal extension at Gold Mine cleanout King access points while continuing to clear clogs from iron hydroxide build up. The Interim Water Treatment Plant continues to operate as intended and is receiving GKM water through a secondary conveyance line while work on the primary line is conducted. DRMS Colorado Division of Reclamation and Mine Safety finished work at the Mountain Queen, Columbus, and Vermillion Mines as part of the 2019 Interim Record of Decision remedial action to direct mine drainage and stormwater away from waste rock with drainage ditches and short pipe sections. DRMS also utilized a local contractor to complete a fencing project to prevent access to contaminated soils at Campground 4. Aerial view of fencing installed at Campground 4 - BONITA PEAK REPOSITORY Crews are currently working to finish installation of the liner system in Cell 1 and the leachate pond this season. Stormwater channel construction is ongoing. Stormwater channels were designed to accommodate potential flow from a 100-year storm. Crews are working to finish the stormwater channel adjacent to County Road 2 before winter weather arrives. Earlier this summer, crews discovered extensive tailings in the channel, requiring the channel to be relined. Prior to liner being installed, the crews had to over-excavate and place finer material. This channel was lined in mid-October. Construction oft the leachate management system is in progress with over 410 feet of pipe being welded and placed in trenches to date. During construction of the stormwater channels on the North side of the facility, contractors encountered a large quantity of tires which will be disposed next season through the State of Colorado's Waste Tire Program. Winterization Winterization of the site will include mitigation of physical and environmental hazards. All slopes will be graded to prevent falls and entrapments by people and wildlife when the facility receives snow this winter. Slopes and tailings piles will receive erosion control measures such as straw waddles, temporary fences, and tackifier to mitigate contaminant migration due to snow melt. Most of the equipment used at the Bonita Peak Repository will be demobilized for the season, except construction trailers, the equipment storage connex box, and erosion control devices. Geotechnical and groundwater monitoring stations will remain in place. Air monitoring equipment has been demobilized for the season and data will be provided to interested parties upon request. Special considerations were planned to protect the wintering elk herd known to access the area, including temporary regrading and fencing to deter entry into lined cells. Community The construction team remains dedicated to minimizing disruption to the Silverton community, including minimizing trucks that need to navigate down Greene Street during prime tourist season, and addressing concerns over winter recreational use of the stormwater channel along County Road 2. EPA and its contractors recognize the importance of winter recreation opportunities in the Town of Silverton. We are currently working with winter recreation stakeholders in Silverton, including the Nordic Club and Silverton Planning Group, to ensure continued winter recreation access near TP 4. The repository site has hosted numerous visitors from internal and external stakeholder groups to date, including La Plata and San Juan County Commissioners, the Southern Ute Indian Tribal Council, the BPMD Community Advisory Group and the Silverton Planning Group. Next season's construction will continues to prioritize material generated in San Juan County using the Upper Animas Sand and Gravel Pit or producing material onsite to alleviate the overall truck traffic through Greene Street during the busy tourism season. Safety Tailings have been encountered in the cut areas of stormwater channels and on the top of the repository. These materials are being compiled in a separate area on the impoundment for burial beneath the facility during re-grading. Slope stability has not been adversely impacted by construction. Air quality impacts were mitigated with nearly constant application of more than 7 acre-feet of water to suppress dust throughout the 2023 construction season, Dust monitoring equipment was present throughout the construction season and has been demobilized due to colder, wetter conditions on Oct 11. Equipment may be remobilized next season. For more information about the Bonita Peak Repository Construction Project, please contact: Meg Broughton, Community Involvement Coordinator Brougmton.Meg@epagow (303) 312-6139 Athena Jones, superfund Remedial Project Manager lones.Athena@epagov (720) 926-2015 se View looking northeast of leachate drainage system, 24" HDPE pipe, in trench prior to burial Stormwater channel along County Road 2 being lined prior to backfill OVERSIZEIOAD 39 Equipment demobilizing over Coal Bank and Molas Passes in early autumn La Plata County Commissioners and BPMD Community Advisory Group members listen and learn about the construction process Bonita Peak Mining District Superfund Site COMMUNITY SESSIONS Silverton Planning Group invites you to learn more about the BPMD Superfund Site: Wednesday, November 15: Introduction to Superfund at BPMD No registration required, open to the public All sessions held at Town Hall, 6 - 7 PM Learn more at WWW. epa. gospeAIpontepet or by scanning the QR code above. COLORADO Department of Public Health 8 Environment November 7, 2023 Dennis Golbricht, County Attorney San Juan County 1099 Main St., Suite 304 Durango, CO 81302 Subject: Post-Local Adoption Review of Proposed Regulation Acceptance On-site Wastewater Treatment System Regulations San Juan County Dear Mr. Golbricht: The Water Quality Control Division (Division) has reviewed the proposed revisions to the San Juan County On-site Wastewater Treatment System Regulations (local regulation), adopted on October 25, 2023, and received by the Division on October 30, 2023. The Division's review of this document was conducted pursuant to section 43.4(A)(2)(a) of the On-site Wastewater Treatment System Regulation 5 CCR 1002-43 (Regulation 43). The Division found no inconsistencies or conflicts in the proposed revisions to the local regulation with regard to the On-site Wastewater Treatment Systems Act (Act) Article 10 of Title 25, C.R.S. or Regulation 43. The Division has no objections to the local regulation on that basis. Should the local board of health make any changes or revisions to the local regulations in the future, please send the revisions to the Division for review. Only after the Division has determined that the local board of health's revised regulations comply with the OWTS Act and Regulation 43 may the local board of health's revised regulations take effect and be published [Section 43.4(A)(3)(e)). If you have any questions regarding the Division's review or findings, please contact me at (303) 692-2366 or chuck. cousinog Ostate. CO. us. Sincerely, Digitally. signed by Charles Charles Cousino Cousino Date: 2023.11.07 13:57:47-0700 Charles J. Cousino, REHS On-site Wastewater Treatment System Coordinator Engineering Section Water Quality Control Division Colorado Department of Public Health and Environment 4300 Cherry Creek Drive S Denver. CO 30240- 1530 P3 303-692 2000 www. cdphe.colorado. gov Jare edPolis, Governor I Hunsaker Ryan, MPH ExecutiveDiractor PRELIMINARY 2024 ANNUAL BUDGET FOR SAN JUAN COUNTY, COLORADO FOR THE FISCAL YEAR ENDING DECEMBER 31, 2024 11-8-23 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO SUMMARY OF ALL FUNDS Estimated Estimated Estimated Estimated Beginning Balance Revenue Expenditures Ending Balance Total General Operation 1,834,593 3,921,728 3,931,902 1,824,419 Road & Bridge Operation 147,316 556,146 570,696 132,767 Contingency 54,554 10,000 44,554 TABOR Emergency 30,000 30,000 Social Services 74,379 168,309 161,264 81,424 Conservation Trust 13,039 1,200 6,000 8,239 County Lodging Tax 508,767 160,000 196,000 472,767 Emergency Services 1,538,356 1,068,200 972,228 1,634,328 Noxious Weed Management 1,988 1,988 1,988 Anvil Mountain Workforce Housing 195,000 294,000 130,000 359,000 Escrow Accounts (Below) 1,034,226 273,532 318,932 988,826 5,432,218 6,443,116 6,299,010 5,578,311 Estimated Estimated Estimated Estimated ESCROW ACCOUNTS Beginning Balance Revenue Expenditures Ending Balance Ambulance 93,532 10,000 103,532 Fire Department 109,106 20,000 0 129,106 Sheriffs Vehicle 44,995 10,000 35,000 19,995 Search and Rescue 20,500 5,000 0 25,500 Computer Equipment 4,354 5 0 4,359 Clerk's Computer Equipment 5,258 500 0 5,758 Courthouse 62,228 5,000 10,000 57,228 Assessor/Treasurer 3,548 5 0 3,553 Historical Archives 481 5 a 486 Workforce Housing 66,864 10 U 66,874 Land Use Fund 63,972 3,000 5,000 61,972 Emergency Preparedness 2,687 5 2,692 Secure Rural Schools 125,648 J 125,648 Gravel 145,171 5,000 50,000 100,171 County Barn 52,802 21,000 21,000 52,802 Road Equipment 134,085 189,000 189,000 134,085 LOST 4-Wheelers 4,096 2 3,932 166 CR 2 and 110 Asphalt Maintenance 94,899 5,000 5,000 94,899 TOTAL 1,034,226 273,532 318,932 988,826 Page 1 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO MILL LEVIES Assessed Valuation Mill Levy Revenue SAN JUAN COUNTY General Fund 76,114,517.00 19.000 1,446,175.82 Road & Bridge 76,114,517.00 0.350 26,640.08 Social Services 76,114,517.00 0.291 22,149.32 Temporary Reduction 76,114,517.00 0.000 0.00 Refunds/Abatements 76,114,517.00 0.000 0.00 TOTAL 76,114,517.00 19.641 1,494,965.23 SCHOOL DISTRICT General Fund 76,114,517.00 0.000 0.00 Hold Harmless 76,114,517.00 0.000 0.00 Authorized Overide 76,114,517.00 0.000 0.00 Abatement 76,114,517.00 0.000 0.00 Bond Redemption 76,114,517.00 0.0000 000 TOTAL 76,114,517.00 0.000 0.00 TOWN OF SILVERTON General Operating 41,398,623.00 0.000 0.00 Obligation Bonds 41,398,623.00 0.000 0.00 Refunds/Abatements 41,398,623.00 0.000 0.00 TOTAL 41,398,623.00 0.000 0.00 SOUTHWEST WATER General Operating 76,114,517.00 0.000 0.00 Temporary Reduction 76,114,517.00 0.000 0.00 Refunds/Abatements 76,114,517.00 0.000 0.00 TOTAL 76,114,517.00 0.000 0.00 HERMOSA CLIFF FIRE General Operating 0.00 0.000 0.00 Bond 0.00 0.000 0.00 Refunds/Abatements 0.00 0.000 0.00 TOTAL 0.00 0.000 0.00 DURANGO FIRE PROTECTION General Operating 11,213,789.00 0.000 0.00 Bond 0.00 0.00 Retunds/ADatements 0.00 0.000 0.00 TOTAL 11,213,789.00 0.000 0.00 Page 2 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO COUNTY MILL LEVY COMPARISON Assessed Valuation Mill Levy Revenue 2018 General Fund 45,092,397.00 19.000 856,755.54 Road & Bridge 45,092,397.00 0.350 15,782.34 Social Services 45,092,397.00 0.291 13,121.89 Retuna/ADatements 45,092,397.00 0.078 3,517.21 TOTAL 45,092,397.00 19.719 889,176.98 2019 General Fund 44,464,962.00 19.000 844,834.28 Road & Bridge 44,464,962.00 0.350 15,562.74 Social Services 44,464,962.00 0.291 12,939.30 Retunds/ADatements 44,464,962.00 0.196 8,715.13 TOTAL 44,464,962.00 19. 837 882,051.45 2020 General Fund 45,790,836.00 19.000 870,025.88 Road & Bridge 45,790,836.00 0.350 16,026.79 Social Services 45,790,836.00 0.291 13,325.13 Relunds/Abatements 45,790,836.00 0.088 4,029.59 TOTAL 45,790,836.00 19.729 903,407.40 2021 General Fund 46,079,462.00 19.000 875,509.78 Road & Bridge 46,079,462.00 0.350 16,127.81 Social Services 46,079,462.00 0.291 13,409.12 Refunds/Abatements 46,079,462.00 0.011 506.87 TOTAL 46,079,462.00 19.652 905,553.59 2022 General Fund 53,832,082.00 19.000 1,022,809.56 Road & Bridge 53,829,861.00 0.350 18,840.45 Social Services 53,829,861.00 0.291 15,664.49 Refunds/Abatements 53,829,861.00 0.062 3,337.45 TOTAL 53,832,082.00 19.703 1,060,651.950 2023 General Fund 53,479,692.00 19.000 1,016,114.15 Road & Bridge 53,479,692.00 0.350 18,717.89 Social Services 53,479,692.00 0.291 15,562.59 Relunds/ADatements 53,479,692.00 0.082 4,385.33 TOTAL 53,479,692.00 19.723 1,054,779.97 2024 General Fund 76,114,517.00 19.000 1,446,175.82 Road & Bridge 76,114,517.00 0.350 26,640.08 Social Services 76,114,517.00 0.291 22,149.32 Refunds/Abatements 76,114,517.00 0.000 0.00 TOTAL 76,114,517.00 19.641 1,494,965.23 Page 3 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO TABOR On November 7, 1995 the voters of San Juan County authorized the retention of all revenues in excess of limits imposed by Article X, Section 20 of the Colorado Constitution (TABOR). SAN JUAN COUNTY IS IN COMPLIANCE WITH THE TABOR AMENDMENT Page 4 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO GENERAL FUND GRANTS REVENUE 2022 Budget 2023 Year End Est. Budget 2024 General State Historic Fund Hospital Bldg. 27,592 Emergency Management 3,750 28,032 30,900 17,500 DOLA Courthouse 17,915 40,000 40,000 State Historic Fund Courthouse 100,000 84,863 85,000 Housing Solutions CDBG 150,000 150,000 CDPHE Mapping Grant 15,000 15,000 Courthouse Security Grant 25,000 GOCO Recreation Grant 195,150 15,000 47,207 CDPHE Communications Liaison 50,000 65,000 98,000 26,000 REDI Grant MSI 20,477 REDI Grant SJDA 55,630 GOCO Baker's Park Trails 650,000 EPA Cooperative Agreement 166,000 433,260 75,000 Other Grants 391,771 15,000 269,335 15,000 Total General 762,285 619,032 1,003,565 1,033,500 Health Dept. Emergency Planning 15,875 15,858 15,858 15,875 Health Care Program MCH/HCP 47,370 CDC 141,473 52,715 222,390 OPPI Immunizations 0 CHAPS/PHIP 19,000 2,503 8,996 IMMUNIZATION STEPP 36,866 24,172 15,884 24,172 IMM 3 64,680 19,776 10,000 IMM 4 50,782 0 CORE Services 95,048 5,241 53,063 CORE IZ 10,630 0 10,630 ELC 361,636 62,184 ELC Enhance 56,000 COVID Grants 180,000 Other Grants 5,000 10,000 10,000 Total Health Dept. 285,111 793,279 174,161 411,126 TOTAL GRANTS 1,047,396 1,412,311 1,177,726 1,444,626 Page 5 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO LEASE - PURCHASE AGREEMENTS Preschool Year Annual Paymen Portion that is Ir Balance $80,000 @ 4% 2023 6,000.00 1,049.89 21592.01 Region 9 Economic 2024 6,000.00 Development District 2025 6,000.00 2026 6,000.00 2027 6,000.00 Citizens State Bank of Ouray Year Principal Interest Annual Paymen Balance Animas St. Shop Building 2013 12,000.00 8,620.27 20,620.27 168,000.00 2014 12,000.00 7,980.00 19,980.00 156,000.00 2015 12,000.00 7,410.00 19,410.00 144,000.00 2016 12,000.00 6,858.74 18,858.74 132,000.00 2017 12,000.00 6,270.00 18,270.00 120,000.00 2018 12,000.00 5,700.00 17,700.00 108,000.00 2019 12,000.00 5,130.00 17,130.00 96,000.00 2020 12,000.00 4,572.49 16,572.49 84,000.00 2021 12,000.00 3,990.00 15,990.00 72,000.00 2022 12,000.00 3,420.00 15,420.00 60,000.00 2023 12,000.00 2,850.00 14,850.00 48,000.00 2024 12,000.00 2,286.25 14,286.25 36,000.00 2025 12,000.00 1,710.00 13,710.00 24,000.00 2026 12,000.00 1,140.00 13,140.00 12,000.00 2027 12,000.00 570.00 12,570.00 Bank of the San Juans Year Principal Interest Annual Paymen Balance $292,875.00 @ 3.75% 2014 14861.54 10844.78 25706.32 278013.46 Fire Authority Building 2015 15424.07 10282.24 25706.31 262589.39 2016 16007.9 9698.42 25706.32 246581.49 2017 16613.82 9092.49 25706.31 229967.67 2018 17242.67 8463.64 25706.31 212725 2019 17895.35 7810.97 25706.32 194829. 65 2020 18572.7 7133.61 25706.31 176256.95 2021 19275.71 6430.61 25706.32 156981.24 2022 20005.33 5700.99 25706.32 136975.91 2023 20762.56 4943.76 25706.32 116213.35 2024 21548.46 4157.86 25706.32 94664.89 2025 22364.1 3342.22 25706.32 72300.79 2026 23210.62 2495.7 25706.32 49090.17 2027 24089.18 1617.14 25706.32 25000.99 2028 25000.99 705.33 25706.32 0 Catepillar Financial Year Principal Interest Annual Paymen Balance Caterpillar D6T 2023 63,292.32 2024 63,292.32 2025 1.00 Total 126,585.64 Page 6 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO DA Courthouse Remodel Year Principàl : Interest Annual Paymen Balance 24259.2 2017 2,215.51 485.18 2,700.69 22,043.69 Interest 2.00% 2018 2,259.82 440.87 2,700.69 19,783.87 2019 2,305.02 395.68 2,700.70 17,478.86 2020 2,351.12 349.58 2,700.70 15,127.74 2021 2,398.14 302.55 2,700.69 12,729.60 2022 2,446.10 254.59 2,700.69 10,283.50 2023 2,495.02 205.67 2,700.69 7,788.48 2024 2,544.92 155.77 2,700.69 5,243.56 2025 2,595.82 104.87 2,700.69 2,647.74 2026 2,594.78 52.95 2,647.73 Citizens State Bank of Ouray Year Principal Interest Annual Paymen Balance Fire Truck 2021 15,381.81 4,331.25 19,713.06 122,118.19 2022 15,866.34 3,846.72 19,713.06 106,251.85 2023 16,366.13 3,346.93 19,713.06 89,885.85 2024 16,873.90 2,839.16 19,713.06 73,011.82 2025 17,413.19 2,299.87 19,713.06 55,598.63 2026 17,961.70 1,751.36 19,713.06 37,636.93 2027 18,527.50 1,185.56 19,713.06 19,109.43 2028 19,109.43 603.60 19,713.03 Total 137,500.00 20,204.45 157,704.45 Citizens State Bank of Ouray Year Principal Interest Annual Paymen Balance Assessor Treasurer 2021 2,780.05 1,648.86 4,428.91 31,837.85 Computer Software 2022 2,916.61 1,512.30 4,428.91 28,921.24 2023 3,055.15 1,373.76 4,428.91 25,866.09 2024 3,200.27 1,228.64 4,428.91 22,665.82 2025 3,349.33 1,079.58 4,428.91 19,316.49 2026 3,511.38 917.53 4,428.91 15,805.11 2027 3,678.17 750.74 4,428.91 12,126.94 2028 3,852.88 576.03 4,428.91 8,274.06 2029 4,034.82 394.09 4,428.91 4,239.24 2030 4,239.24 201.36 4,440.60 Total 34,617.90 9,682.89 44,300.79 Page 7 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO John Deere Financial Year Annual Payment 2ea. 772G Motor Graders 772G Motor Grader 47723 2023 40,307.70 772G Motor Grader 47728 2024 80,615.40 7-2-23 to 7-2-29 2025 80,615.40 72 Payments 2026 80,615.40 2027 80,615.40 2028 80,615.40 2029 40,307.70 Purchase Price 1.00 Citizens State Bank of Ouray Anvil Mountain Apartments 3.75% Year Principal Interest Annual Payment Balance 2019 22,251.45 44,534. 07 66,785.52 1,175,493.15 2020 22,976.53 43,808.99 66,785.52 1,152,516.62 2021 23,976.93 42,808.59 66,785.52 1,128,539.69 2022 24,891.70 41,893.82 66,785.52 1,103,647.99 2023 25,841.35 40,944.17 66,785.52 1,077,806.64 2024 26,713.78 40,071.74 66,785.52 1,051,092.86 2025 27,846.38 38,939.14 66,785.52 1,023,246.48 2026 28,908.56 37,876.76 66,785.32 994,337.72 2027 30,011.66 36,773.86 66,785.52 964,326.06 2028 31,055.25 35,730.27 66,785.52 933,270.81 2029 32,341.45 34,444.07 66,785.52 900,929.36 2030 33,575.30 33,210.22 66,785.52 867,354.06 2031 34,856.36 31,929.26 66,785.62 832,497.80 2032 36,098.70 30,686.82 66,785.52 796,399.10 2033 37,563.26 29,222.26 66,785.52 758,835.84 2034 38,996.35 27,789.17 66,785.52 719,839.49 2035 40,484.11 26,301.41 66,785.52 679,355.38 2036 41,957.56 24,827.96 66,785.52 637,397.82 2037 43,629.35 23,156.17 66,785.52 593,768.47 2038 45,293.87 21,491.65 66,785.52 548,474.60 2039 47,021.90 19,763.62 66,785.52 501,452.70 2040 48,763.70 18,021.82 66,785.52 452,669.00 2041 50,676.25 16,109.27 66,785.52 402,012.13 2042 52,609.62 14,175.90 66,785.52 349,403.13 2043 54,616.73 12,168.79 66,785.52 294,786.40 2044 56,670.25 10,115.27 66,785.52 238,116.15 2045 58,862.47 7,923.05 66,785.52 179,253.68 2046 61,108.14 5,677.38 66,785.52 118,145.54 2047 63,439.48 3,348.04 66,787.52 54,706.06 2048 54,706.06 947.54 55,653.60 Total 1,200,000.00 837,345.43 2,037,345.43 Catepillar Financial Year Annual Payment Caterpillar D6NXL Total Price $ 288,468.00 2020 40,925.83 2021 40,925.83 2022 40,925.83 2023 40,925.83 2024 40,925.83 2025 40,925.83 Total 245,554.98 Final Lease Payment 132,845.83 Page 8 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO FIVE YEAR CAPITAL IMPROVEMENTS PLAN Year Department Item Estimated Cost 2024 Courthouse Maintenance 5,000 Hospital Maintenance 5,000 Sheriff Vehicle Replacement 40,000 Road & Bridge Pickup Replacement 50,000 Road & Bridge Loader 200,000 300,000 2025 Courthouse Maintenance 10,000 Hospital Furnace Replacement 80,000 County Vehicle Replacement 90,000 2026 Courthouse Maintenance 10,000 Hospital Maintenance 10,000 Sheriff Vehicle Replacement 45,000 65,000 2027 Courthouse Maintenance 10,000 Hospital Maintenance 10,000 Road & Bridge Dozer 350,000 370,000 Page 9 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO FUND REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 General Operation 2,896,083 3,272,624 2,643,668 2,160,459 2,557,188 2,888,228 General Operation Grants 836,412 762,285 619,032 939,565 923,702 1,033,500 General Operation Total 3,732,495 4,034,909 3,262,700 3,100,024 3,480,890 3,921,728 Road & Bridge Operation 524,294 545,726 729,485 459,392 538,685 556,146 Contingency 151,179 County Lodging Tax 204,284 170,563 160,000 98,551 161,000 160,000 Conservation Trust 805 1,164 740 1,160 1,200 1,200 Emergency Services Fund 1,094,393 1,048,196 1,028,200 693,580 1,086,200 1,068,200 TABOR Emergency ) 0 U Noxious Weed Management Social Services 138,251 152,883 158,429 168,309 Anvil Mountain Workforce Housing 135,715 253,064 195,000 109,473 170,000 294,000 Escrow Accounts (Below) 229,527 278,907 268,542 30,941 365,300 365,760 TOTAL 6,059,764 6,485,412 5,954,275 4,493,122 5,803,275 6,535,344 9/30/2023 Escrow Accounts 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Ambulance 10028 10277.49 10,000 845 10,900 10,000 Fire Department 20083 20799.51 20,000 2,434 22,500 20,000 Sheriff's Vehicle 10010 10091.23 10,000 278 10,300 10,000 Search and Rescue 5000 5000 5,000 451 5,500 5,000 Computer Equipment 6 55.75 5 170 200 100 Clerk's Technology Fund 773 608 500 293 400 400 Courthouse 20335 11040.74 5,000 17,229 25,000 50,000 Assessor/Treasurer: 8 78.56 5 239 300 100 Historical Archives 3 26.62 5 81 100 50 Workforce Housing 20 193.85 10 590 64,000 64,000 Land Use Fund 3037 3349.72 3,000 1,065 4,100 5,000 Emergency Preparedness 13 89.98 5 274 350 100 County Barn 21061 125.45 21,000 1,771 22,000 21,000 Secure Rural Schools 0 0 0 0 0 0 Road Equipment 129050 189622.13 189,000 1,894 191,000 170,000 Gravel 0 21581.57 10 382 500 5,000 LOST 4-Wheelers 4 41.48 2 127 150 10 CR 2 and 110 Asphalt Maintenance 10097 5924.94 5,000 2,816 8,000 5,000 CDOT Contract (110A & B) 0 0 0 0 TOTAL 229,527 278,907 268,542 30,941 365,300 365,760 Page 10 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO GENERAL FUND REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Cigarette Tax 477 447.39 350 386 450 450 Town Contract - Sheriff 279,869 295,800.00 305,880 199,280 305,880 369,817 USFS Contract - Sheriff 3,731.00 7,293 7,293 7,500 BLM Contract - Sheriff 10,000 10,000.00 10,000 10,000 10,000 10,000 Social Services 48,702 51,011.73 49,000 45,538 55,000 60,000 S.O. Tax A, B, C,F 77,118 83,521.97 82,000 68,259 85,000 84,000 Sales Tax 266,042 313,187.06 290,000 255,086 340,000 330,000 Liquor/Marijuana Licenses 2,300 1,225.00 1,225 225 300 1,300 Building Permits / Fees Land Use Fees 7,060 6,680.00 6,000 2,800 4,000 6,000 Subdivision Fees Workforce Housing Fees Sheriff's Fees/Fines Clerk's Fees 66,429 83,482.69 70,000 46,300 60,000 60,000 Treasurer's Fees 86,073 56,502.25 55,000 21,444 27,000 30,000 Health Dept. Grants & Fees 252,668 370,070.49 500,000 455,787 500,000 350,000 Copies - Maps - etc. 40.00 100 50 100 Investment Income 893 13,130.38 9,000 45,694 55,000 60,000 Courthouse Rent 2,500 Hospital Building Rent 2,000 5,800.00 10,000 1,800 4,200 9,600 Advertise/Overbids: 10,695 8,050.00 4,000 442 4,000 4,000 IGA with Town of Silverton 31,467.00 14,699 48,000 Road & Bridge Administration Property Tax 874,065 1,031,128.02 1,016,114 969,981 1,016,114 1,370,061 Delinquent Tax + Interest 4,316 6,769.05 5,000 3,512 5,000 5,000 Preschool Rent 6,000 6,000.00 6,000 5,000 6,000 6,000 Emergency Services Insurance 6,974 18,000 18,000 20,000 Emergency Services Admin 01% 10,000 11,000 12,000 Lodging Tax Admin 03% 4,500 4,800 5,000 Anvil Mountain Admin 03 3,000 4,000 4,500 Mineral Lease 1,375 926.66 1,000 Election Riembursement 590 797.10 600 871 871 2,400 Alpine Ranger Excise Tax 1,663 2,842.46 2,500 1,750 2,500 2,500 Veterans 13,328 14,400.00 7,200 13,730 13,730 13,000 Local Assistance 135,000 Escrow Transfers In 849,731 857,260.11 10,000 10,000 10,000 Miscellaneous Revenue 27,714 18,353.41 15,000 5,281 7,000 7,000 Sub-Total 2,896,083 3,272,624 2,643,668 2,160,459 2,557,188 2,888,228 DOLA Grant - Workforce Housing Emergency Management 7,500 3,750.00 28,032 30,900 30,900 17,500 Housing Solution CDBG 119,429 150,000 25,000 150,000 DOLA Courthouse 151,179 17,915.23 40,000 40,000 State Historic Grant Hospital Bldg. 27,591.51 EPA COOP Agreement 166,000 433,260 433,260 75,000 GOCO Baker's Park Trail 650,000 CDPHE Communications Liaison 60,000 50,000.00 65,000 74,000 78,000 26,000 Underfunded Courthouse Grant 33,306 DOLA Fire Truck 265,373 SHF Courthouse 100,000 84,863 85,000 Page 11 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO Ambulance Grant CDPHE Mapping Grant 15,000 15,000 Clerks Electronic Technology Grants REDI Grant MSI 20,477.13 REDI GRANT SJDA 17,000 55,630.32 Software Grant Courthouse Security Grant 25,000 COVID RECOVERY FUNDS GOCO Recreation Grant 195,150.00 15,000 47,207 47,207 Other Grants 182,625 391,771.20 15,000 269,335 269,335 15,000 Sub-Total 836,412 762,285 619,032 939,565 923,702 1,033,500 TOTAL 3,732,495 4,034,909 3,262,700 3,100,024 3,480,890 3,921,728 Page 12 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO ROAD & BRIDGE FUND REVENUE 10/31/2022 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 P.I.L.T. 89,168 101,786 95,000 98,747 98,747 95,000 Forest Reserve 44,838 58,057 45,000 47,381 47,381 45,000 Highway Users Tax 375,780 354,338 360,428 283,356 360,500 382,251 Highway 110 Maintenance 0 0 U Snow Removal S.O. Tax A, B, C,F 1,420 1,534 1,400 1252 1,400 1,400 Refunds 0 585 3,500 1000 1,000 Sale of Assets 1,000 1,000 OHV Donation 15,000 Magnesium Chloride (USFS D CORE Mountain Fee 0 7,000 7,000 OHV Grant EPA COOP Agreement 0 111,000 LATV 0 75,000 Miscellaneous 1,343 15,800 2,500 14,707 15,000 5,000 Sub-Total 512,549 532,100 715,828 446,443 525,028 536,651 Property Tax 11,675 13,503 13,557 12,885 13,557 19,395 Delinquent Tax and Interes! 70 123 100 64.40 100 100 Escrow Transfer In 50,000 206,000 TOTAL 524,294 545,726 729,485 459,392 538,685 556,146 Page 13 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO CONTINGENCY FUND - REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 S.O.Tax/ A, B, C,F 0 0 0 0 0 0 Property Tax 0 0 0 Delinquent Tax & Interest 0 0 0 J 0 TOTAL 0 U 0 COUNTY LODGING TAX - REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Marketing and Promotion 204,284 170,563 64,000 98,551 161,000 64,000 Workforce Housing 64,000 64,000 Visitor Enhancement 32,000 32,000 TOTAL 204,284 170,563 160,000 98,551 161,000 160,000 EMERGENCY SERVICES FUND - REVENUE Sales Tax 974,421 ####### 985,000 693,580 1,043,000 1,025,000 General Fund Transfer In 119,972 43,200 43,200 J 43,200 43,200 TOTAL 1,094,393 1,048,196 1,028,200 693,580 1,086,200 1,068,200 CONSERVATION TRUST FUND - REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Transfer In 805 1,164 740 1160 1200 1200 S.O. Tax A, B, C, F 0 0 Delinquent Tax & Interest 0 0 0 J 0 0 TOTAL 805 1,164 740 1,160 1,200 1,200 TABOR AMENDMENT EMERGENCY FUND - REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Transfer In 0 0 0 0 0 0 Interest 0 0 0 0 TOTAL 0 0 0 0 0 NOXIOUS WEED FUND REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Transfer In from Road & Bridge U Other Revenues 0 0 0 J 0 0 TOTAL 0 0 0 0 0 0 ANVIL MOUNTAIN WORKFORCE HOUSING REVENUE 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Property Sale 0 120,000 90,000 0 30,000 90,000 Apartment Rent 135,715 133,064 105,000 109,473 140,000 140,000 Lodging Tax 0 64,000 0 0 64,000 TOTAL 135,715 253,064 195,000 109,473 170,000 294,000 Page 14 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO SOCIAL SERVICES FUND REVENUE 2021 2022 Budget 2023 Budget 2024 Property Tax 18,766 15,838 15,100 22, 149 Penalties/Interest on Tax 68 100 72 120 S.O. Tax A, B, C,F 1,401 1,181 1,505 1,200 State Allocation 116,304 133,110 140,272 142,005 CSBG Grant 1,012 827 1,000 1,000 EOC 500 888 480 900 Program Refunds 200 939 935 TOTAL 138,251 152,883 158,429 168,309 From Fund Balance (9,252) 307 9,159 (7,045) BALANCE with EXPENDITURE: 128,999 153,190 167,588 161,264 Page 15 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO FUND EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 General Operation Total 2,553,257 2,732,590 3,010,770 2,020,877 2,837,752 3,931,902 General Operation 1,902,190 2,155,772 2,509,570 1,687,504 2,387,620 2,605,053 General Operation Grants 451,657 408,896 390,000 309,034 366,432 1,020,649 Road & Bridge Operation 584,914 609,313 692,737 382,534 694,317 570,696 Contingency 0 10,000 10,000 County Lodging Tax 85,000 103,733 100,000 80,000 100,000 196,000 Conservation Trust ) 6,000 0 ) 6,000 Emergency Services Fund 742,514 866,576 938,378 483,934 931,628 972,228 Noxious Weed Management 0 0 0 0 0 1,988 TABOR Emergency U J J Social Services 129,000 153,190 167,588 161,264 Anvil Mountain Workforce Housing 156,856 124,680 110,000 79,807 127,500 130,000 Escrow Accounts (Below) 443,325 0 318,932 21,500 179,000 411,000 TOTAL 4,694,866 4,590,082 5,354,405 3,068,652 4,870,197 6,391,078 9/30/2023 Escrow Accounts 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Ambulance 0 0 0 0 Fire Department 267,500 U 0 0 0 Sheriff's Vehicle 29,523 35,000 9,000 9,000 35,000 Search and Rescue 0 0 0 0 0 Computer Equipment 0 0 0 0 0 Clerk's Technology Fund 0 0 0 0 0 Courthouse 10,000 10,000 12,500 20,000 80,000 Assessor/Treasurer 0 0 0 Historical Archives 0 J 0 0 0 Workforce Housing 0 0 0 Land Use Fund 0 5,000 0 0 10,000 Emergency Preparedness 0 0 0 0 Secure Rural School J 0 0 U County Barn 16,945 21,000 0 21,000 21,000 Road Equipment 119,357 189,000 0 129,000 215,000 Gravel 50,000 0 0 50,000 LOST 4-Wheelers a 3,932 0 0 CR 2 and 110 Asphalt Maintenance 0 5,000 0 0 0 CDOT Contract (110A & B) 0 0 0 0 0 0 TOTAL 443,325 0 318,932 21,500 179,000 411,000 Page 16 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO GENERAL FUND - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Commissioners 140,408 143,395 162,500 117,616 157,650 167,722 Clerk & Recorder 123,448 145,000 149,591 103,760 139,920 152,879 Elections 1,680 14,542 8,000 17,085 30,000 35,000 Treasurer 126,391 97,398 120,168 82,070 109,100 118,732 Assessor 188,603 135,819 159,877 103,844 124,216 174,602 Sheriff 411,198 369,854 498,753 334,817 460,025 606,362 Jail 10,595 910 20,000 195 1,000 10,000 Administrator 116,554 110,175 144,229 83,252 116,210 124,401 Custodian 101,451 118,329 114,500 109,970 141,450 146,500 Health Dept. 106,901 440,091 515,762 329,693 477,145 413,837 Ambulance 86,400 86,400 86,400 64,800 86,400 86,400 Fire Department 37,572 37,572 49,900 31,425 49,900 54,750 Coroner 31,910 25,130 54,526 33,821 40,526 31,526 County Attorney 28,070 29,932 40,000 30,961 40,200 45,500 District Attorney 22,665 25,220 30,402 21,869 30,701 33,301 Veterans Officer 3,893 5,321 5,331 3,988 5,331 5,597 Surveyor 2,500 2,500 2,500 2,500 2,500 Office of Emergency Preparedness 63,701 69,365 65,211 53,170 69,872 74,857 Intergovernmental 240,677 211,219 251,920 90,456 220,474 270,587 Miscellaneous 57,574 87,601 30,000 74,710 85,000 50,000 Sub-Total 1,902,190 2,155,772 2,509,570 1,687,504 2,387,620 2,605,053 Grants 451,657 408,896 390,000 309,034 366,432 1,020,649 Sub-Total 2,353,847 2,564,668 2,899,570 1,996,538 2,754,052 3,625,702 Treasurer's Fees 61,438 30,950 60,000 24,338 32,500 35,000 Transfer to Escrow 137,972 13,000 8,000 8,000 228,000 Transfer to Emergency Service Func 123,972 43,200 0 43,200 43,200 Sub-Total 2,553,257 2,732,590 3,010,770 2,020,877 2,837,752 3,931,902 Escrow Expenditures 435,562 8,000 21,500 21,500 228,000 TOTAL 2,988,819 2,732,590 3,018,770 2,042,377 2,859,252 4,159,902 Page 17 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO COMMISSIONERS - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 137,860 139,055 157,372 114,786 154,000 162,172 Supplies 779 753 750 1,203 1,500 1,000 Telephone 48 0 100 Postage 63 50 50 50 Printing 897 3,256 2,000 1,317 1,500 2,000 Travel 0 0 2,000 250 2,000 Miscellaneous 761 332 228 310 350 500 TOTAL 140,408 143,395 162,500 117,616 157,650 167,722 Page 18 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO CLERK & RECORDER - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 113,067 115,941 135,154 92,965 124,000 137,479 Supplies 2,301 2,001 1,800 2,094 2,700 2,500 Telephone/internet 95 J 100 0 0 Postage 1,592 264 1,500 1,501 1,600 1,500 Printing 689 610 750 441 600 700 Travel - Training 0 1,883 1,000 700 1,000 1,000 Dues - Meetings 1,594 179 800 797 800 800 Recording Service and Maintenance 4,110 12,330 8,250 4,110 8,220 8,400 Recorder's Equipment Replacement 5,999 0 0 Miscellaneous 5,793 237 1,153 1,000 500 TOTAL 123,448 145,000 149,591 103,760 139,920 152,879 Page 19 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO TREASURER - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 97,414 89,371 95,816 67,456 90,000 97,832 Supplies 580 528 750 688 900 900 Telephone/internet 238 0 100 Postage 1,240 44 1,200 694 1,000 1,000 Printing 3,326 3,178 4,500 1,713 3,500 4,000 Travel 414 1,452 1,500 1,000 1,500 Dues - Meetings 600 610 1,000 300 700 1,000 Computer Lease 22,579 2,214 15,000 11,219 12,000 12,000 Electronic Equipment 0 0 J Maps 0 Miscellaneous 302 500 TOTAL 126,391 97,398 120,168 82,070 109,100 118,732 Page 20 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO ASSESSOR - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 112,438 93,376 95,816 70,146 94,000 101,025 Supplies 8,379 6,675 6,000 7,586 1,000 8,000 Telephone/internet 0 0 100 0 Postage 304 72 300 137 200 1,500 Printing 381 109 400 0 100 Travel 1,285 2,188 2,500 1,131 2,200 3,800 Dues 500 670 703 0 703 2,000 Computer Lease 21,649 2,214 15,000 11,219 12,000 38,177 Mapping 15,000 1,000 12,000 Master Touch 1,892 136 2,500 3,255 2,500 Equipment ) 1,000 0 2,000 Consulting 40,988 30,077 20,000 10,113 10,113 5,000 Miscellaneous 787 302 558 257 500 1,000 TOTAL 188,603 135,819 159,877 103,844 124,216 174,602 Page 21 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO SHERIFF - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 293,853 290,182 390,167 255,487 340,649 489,062 Workers Comp Ins. 10,310 10,571 12,000 12,000 13,000 Supplies 14,179 19,465 18,000 12,720 18,000 18,000 Telephone/nternet 7,641 6,603 8,200 5,623 7,800 8,200 Postage 253 1,267 350 624 700 500 Printing 744 250 161 200 250 Training 2,024 1,443 2,500 3,076 3,200 2,500 Dues - Meetings 1,238 2,500 398 1,500 2,500 Ads - Legal Notices 300 0 300 Bonds U C 0 0 Vehicle Maintenance 6,611 8,792 7,500 14,360 16,000 8,000 Gasoline 13,579 13,759 16,000 12,851 17,150 17,500 Transient Persons 500 500 Dispatch Services 37,957 0 19,000 23,126 23,126 24,000 Vehicle Insurance 3,981 2,400 4,000 0 4,000 4,000 Insurance 7,477 7,500 0 7,500 8,500 Matching Grant Funds 0 0 0 Rescues 0 0 150 J 150 Communications Towers 7,699 7,896 7,200 5,412 7,200 7,400 Special Events (4th of July, 2,000 0 1,000 Miscellaneous 11,130 636 979 1,000 1,000 Sub-Total 411,198 369,854 498,753 334,817 460,025 606,362 JAIL 10,595 910 20,000 195 1,000 10,000 TOTAL 421,793 370,764 518,753 335,012 461,025 616,362 Page 22 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO ADMINISTRATOR - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 113,449 106,932 104,501 79,348 106,000 108,301 Supplies 503 397 500 607 750 750 Telephone/iternet 1,598 1,241 1,400 899 1,400 1,000 Postage 5 50 10 100 Travel 429 678 2,500 1,016 1,500 2,000 Training 1,000 200 1,000 Electronic Equipment 375 Equipment Repair/Maint. 618 538 Subscription Dues 199 304 250 204 200 250 Miscellaneous 720 300 150 1,000 Planning 33,308 340 6,000 10,000 TOTAL 116,554 110,175 144,229 83,252 116,210 124,401 Page 23 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO CUSTODIAN - EXPENDITURES 9/30/2023 COURTHOUSE 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 27,159 27,853 34,500 26,054 35,000 37,000 Supplies 1,317 915 800 1,668 2,250 2,300 Maintenance 1,766 1,082 1,500 1,601 2,000 2,000 Repairs 341 2,515 2,000 6,974 7,500 5,000 Utilities 11,482 9,677 11,000 8,551 11,500 12,000 Propane/Coal 25,105 35,623 26,000 27,811 34,000 36,000 Vehicle Maintenance 266 1,530 500 500 Miscellaneous 30 100 200 500 Sub-Total 67,465 79,295 76,500 72,659 92,250 95,300 HOSPITAL Personnel 14,337 16,833 17,500 17,687 23,600 24,800 Supplies 456 331 500 621 850 900 Maintenance 3,738 1,956 2,500 2,610 3,000 3,000 Repairs U 3,703 1,000 2,974 3,500 3,000 Utilities 3,984 4,474 7,000 4,286 6,000 7,000 Coal 11,471 11,737 9,000 8,946 12,000 12,000 Miscellaneous 500 187 250 500 Sub-Total 33,986 39,034 38,000 37,311 49,200 51,200 TOTAL 101,451 118,329 114,500 109,970 141,450 146,500 Page 24 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO HEALTH DEPARTMENT - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel Total 220,872 217,632 294,141 157,039 213,638 352,488 Personnel Paid By Grants 220,872 351,233 153,850 209,385 352,488 Personnel Paid By General Func 20,789 3,190 4,253 Supplies 2,397 1,000 1,000 1,000 500 1,000 Postage 60 90 100 100 50 100 Telephone 1,002 0 200 0 U 200 Travel - Training 107 100 100 100 100 100 Dues - Meetings 1,329 1,000 500 500 500 500 Licenses & Certifications 269 270 270 270 270 270 Vaccines 148 150 500 0 Miscellaneous 556 500 541 500 541 Total Operations 0 3,110 24,000 5,660 5,673 2,711 STEPP 963 24,172 24,172 24,574 24,172 24,172 Emergency Planning PHEP 15,875 15,875 12,787 15,875 15,875 CDC 77,118 19,768 222,390 CHAPS/PHIP U 15,580 0 8,996 ELC and ELC Enhance 222,459 354,311 160,590 248,935 56,000 IMM 3 0 5,905 120,736 10,000 IMM 4 50,782 0 0 CORE Services 1,103 10,000 10,578 27,480 41,985 53,063 CORE IZ 10,630 Miscellaneous Grants 5,447 164,475 10,000 10,000 SJBHD 0 0 Covid 19 99,388 26,044 0 0 Total Grants 106,901 436,981 491,762 324,034 471,472 411,126 TOTAL 106,901 440,091 515,762 329,693 477,145 413,837 Page 25 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO MISCELLANEOUS COUNTY OFFICES - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 CORONER Personnel 15,118 15,118 16,526 12,394 16,526 16,526 Miscellaneous 16,792 10,012 38,000 21,427 24,000 15,000 31,910 25,130 54,526 33,821 40,526 31,526 Surveyor Personnel 2,500 2,500 2,500 0 2,500 1,659 Miscellaneous 0 0 0 841 2,500 2,500 2,500 2,500 2,500 COUNTY ATTORNEY Personnel 28,070 29,932 40,000 30,761 40,000 15,000 Miscellaneous 0 0 0 200 200 500 28,070 29,932 40,000 30,961 40,200 45,500 DISTRICT ATTORNEY 22,665 22,519 27,701 19,168 28,000 30,600 La Plata Courthouse Remodel 2,701 2,701 2,701 2,701 2,701 2,701 25,366 25,220 30,402 21,869 30,701 33,301 VETERANS OFFICER Personnel 3,893 5321 5,331 3,988 5,331 5,597 Miscellaneous 0 0 0 0 0 3,893 5,321 5,331 3,988 5,331 5,597 EMERGENCY PREPAREDNESS Personnel 51,564 46,645 48,547 36,825 48,372 51,193 PIO 4,563 7,451 8,664 5,247 6,500 8,664 Miscellaneous 7,574 15,269 8,000 11,098 15,000 15,000 63,701 69,365 65,211 53,170 69,872 74,857 Page 26 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO NTERGOVERNMENT - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Yearto Date Year End Est. Budget 2024 San Juan Basin Health 14,896 0 10,164 10,347 10,347 10,000 Planning Commission 400 400 400 400 400 Area Agency on Aging 850 850 850 5,700 5,700 6,000 Club 20 300 300 300 300 300 300 NACO 450 450 450 450 450 450 Volunteers of America 300 300 300 0 300 300 Region 9 E.D. District 425 425 425 938 938 933 Cemetery Donation 250 250 250 0 250 250 Fire Dept. Donations (Santa) 100 100 100 0 100 100 San Juan Development Assoc. 5,000 5,000 5,000 0 5,000 6,000 Social Services 62,734 61,567 59,354 46,671 62,228 68,027 Colorado SBDC 211 211 D 211 211 Town Shared Services 47,887 0 65,790 0 60,000 65,790 School - Subdivision Fees 0 4,400 0 0 4,400 Annual Audit 11,900 12,900 13,500 13,900 13,900 15,000 Liability Insurance (CTSI) 72,507 105,357 38,000 0 38,000 42,000 Workers Comp. Insurance (CTSI) 4,987 4,891 7,000 0 7,000 9,000 Transportation Dues 0 450 0 450 450 Housing Solutions Grant 0 0 500 0 500 500 AXIS Mental Health 500 500 500 0 500 500 CCI Dues 6,000 6,150 6,226 6,150 6,150 6,226 Preschool Loan 6,000 6,000 6,000 6,000 6,000 6,000 MSI 1,000 1,000 1,000 0 1,000 1,000 SWCOG 3,691 4,068 4,000 0 U Fire Works Donation ) 250 0 250 250 Silverton Clinic 0 0 26,000 0 0 26,000 Silverton Youth Center 500 500 500 0 500 500 Sub-Total 240,677 211,219 251,920 90,456 220,474 270,587 GRANTS SHF - Hospital Building 65,870 23,648 0 0 0 DOLA Courthouse 154,898 60,067 40,000 6,800 35,000 40,000 CDPHE Communications Liaisor 46,526 51,754 60,000 56,715 75,600 90,649 EPA Cooperative Agreement 0 173,285 173,285 50,000 Housing Solutions CDBG 108,216 11,214 150,000 25,000 150,000 SHF - Courthouse ) 20,571 130,000 53,008 53,008 30,000 Underfunded Courthouse 33,306 0 0 GOCO SJMA-MSI 0 191,516 0 13,684 0 0 Clerks Electronic Technology 5,934 0 0 0 REDI MSI 20,477 0 0 0 REDI SJDA 36,906 29,647 0 1,003 0 0 GOCO Baker'a Park Trail 0 0 650,000 Misc. Grants 0 10,000 4,539 4,539 10,000 Sub-Total 451,657 408,896 390,000 309,034 366,432 1,020,649 TOTAL 692,334 620,115 641,920 399,491 586,906 1,291,236 Page 27 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO ROAD & BRIDGE - EXPENDITURES 9/30/2023 2021 2022 Budget 2023 Year to Date Year End Est. Budget 2024 Personnel 243,330 257,907 332,310 223521 300000 359,765 Administration 0 0 Liability Insurance (CTSI) 15,553 23,289 17,000 0 17000 18,000 Workers Comp. Insurance (CTSI) 11,089 10,869 15,000 0 15000 16,000 Travel 300 0 0 300 Utilities 7,222 8,330 9,000 7114 9000 9,500 Supplies 7,230 14,599 12,000 14169 18000 17,000 Coal/Propane 7,734 7,066 8,500 5384 7500 8,000 Building Maintenance ) 1,000 1150 1150 1,500 Safety - Signs 0 2,527 3,000 0 0 3,000 Fuel 31,993 44,210 40,000 48048 65000 55,000 Oil - Antifreeze 0 2,500 ) 2500 2,500 Tires 3,690 8,845 4,500 4676 4676 6,000 Equipment Repair 24,832 31,358 28,000 57351 60000 50,000 Magnesium Chloride 36,800 40,000 0 0 0 Avalanche Control 2,623 2,987 2,500 4560 4560 3,000 Rock Work - Blasting 0 J ) 0 Culverts 19,984 0 3,500 4034 18000 2,500 Gravel - Permit 0 331 331 0 331 331 Snow Removal 4,050 8,400 8,500 5600 8500 8,500 Bridge Maintenance 0 J 2,000 0 0 2,000 Equipment Payment 0 0 0 0 0 CDL Physicals/License 0 149 200 0 0 200 Clothing Allowance 0 0 800 200 600 600 Asphalt Materials & Striping 0 0 1,000 0 0 1,000 Miscellaneous 3,180 22,623 796 2141 2500 1,000 Sub-Total 419,309 443,491 532,737 377,948 534,317 565,696 Treasurer's Fees 5,605 5,821 5,000 4,586 5,000 5,000 Transfer to Escrows 160,000 160,000 155,000 0 155,000 0) Transfer to School Sub-Total 584,914 609,313 692,737 382,534 694,317 570,696 Escrow Expenditures 97,659 145,051 139,000 183,890 139,000 U TOTAL 682,572 754,364 831,737 566,424 833,317 570,696 Page 28 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO CONTINGENCY FUND - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Treasurer Fees ) 10 10 Miscellaneous 0 0 9,990 0 9,990 TOTAL 10,000 COUNTY LODGING TAX EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Tourism Marketing 85000 103733 100,000 100,000 100,000 Workforce Housing 64,000 Visitor Enhancement 32,000 196,000 2021 2022 Budget 2023 Year End Est. Budget 2024 Capital Improvements 0 0 6,000 6,000 Treasurer Fees 0 0 0 0 0 TOTAL 0 0 6,000 0 6,000 TABOR AMENDMENT EMERGENCY FUND - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Treasurer Fees 1 ) n 0 Miscellaneous 0 0 0 0 0 TOTAL 0 0 0 0 0 NOXIOUS WEED FUND - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Treasurer Fees 0 0 0 0 0 TOTAL 0 0 0 0 1,988 ANVIL MOUNTAIN WORKFORCE HOUSING - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 TOTAL 156,856 124,680 110,000 127,500 130,000 Page 29 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO SOCIAL SERVICES - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Personnel Distributed Distributed Distributed Distributed Distributed Regular Administration 59,503 68,006 71,000 72,000 Adult Proteection 1,353 U 1,440 500 Child Care 619 0 600 360 Child Support 315 182 324 204 Child Wlfare 685 2,079 1,000 1,200 CSBG Grant 0 0 1,000 1,000 Colorado Works 39,919 57,165 67,000 57,000 Core Services 25,849 24,000 24,000 24,000 LEAP 735 1,758 1,200 5,000 OAP 22 0 24 Miscellaneous TOTAL 129,000 153,190 167,588 161,264 Page 30 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO EMERGENCY SERVICES FUND - EXPENDITURES 2021 2022 Budget 2023 Year End Est. Budget 2024 Ambulance Assoc. 86,400 86,400 86,400 86,400 86,400 Emergency Service Sales Tax 460,000 460,000 503,200 503,200 503,200 Transfer to Escrow 10,000 10,000 10,000 10,000 10,000 Insurance 7,500 7,500 7,500 Ambulance Total 556,400 556,400 607,100 607,100 607,100 Fire Authority 37,572 41,900 49,900 49,900 54,750 Fireman's Pension 19,713 30,000 30,000 30,000 30,000 Truck Payment 30,000 20,000 20,000 20,000 20,000 Building Lease Purchase 25,677 25,678 25,678 25,678 25,678 Building O and M 14,878 12,598 15,000 14,950 15,000 Insurance 10,592 12,563 10,000 10,000 10,000 Transfer to Escrow 20,000 20,000 20,000 20,000 20,000 Fire Total 158,432 162,739 170,578 170,528 175,428 Emergency Service Other* 27,682 35,214 125,000 125,000 150,000 Transfer to Escrow 5,000 15,000 15,000 15,000 Fire Station Mezzanine 93,386 93,386 Tax Refund 10,000 10,000 Emergency Fire Fund 700 700 Administration.0196 13,838 10,000 14000 14,000 TOTAL 742,514 866,576 938,378 931,628 972,228 Emergency Service Other* Fire Authority Pension 15,000 Personal Protection Gear 37,000 Response Time Stipend 5,000 Administration 10,000 Search and Rescue Escrow 5,000 Page 31 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - COMMISSIONERS Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Scott FETCHENHIER Salary 30,225 31,587 31,587 33,039 33,039 Social Security 2,312 2,416 2,416 2,527 2,527 Health Insurance 14,457 15,900 15,900 16,250 17,500 Retirement 907 948 948 991 991 sub-total 47,900 50,851 50,851 52,807 54,057 Pete MAISIL Salary 30,225 31,587 31,587 33,039 33,039 Social Security 2,312 2,416 2,416 2,527 2,527 Health Insurance 3,000 3,000 3,000 16,250 17,500 Retirement 907 948 948 991 991 sub-total 36,444 37,951 37,951 52,808 54,058 Austin LASHLEY Salary 30,225 31,587 31,587 33,039 33,039 Social Security 2,312 2,416 2,416 2,527 2,527 Health Insurance 3,000 15,900 15,900 16,250 17,500 Retirement 907 948 948 991 991 sub-total 36,444 50,851 50,851 52,808 54,058 TOTAL 120,788 139,653 139,653 158,422 162,172 Page 32 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - ADMINISTRATION Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 William TOOKEY Salary 77,154.86 77,154.86 77,154.86 79,469.51 95,363.42 Social Security 5,902 5,902 5,902 6,079 7,295 Health Insurance 12,000 14,457 15,900 16,250 2,400 Retirement 2,315 2,315 2,315 2,384 2,861 Unemployment 309 309 309 318 381 sub-total 97,680 100,137 101,580 104,501 108,301 PLANNER UNKNOWN Salary* 12,400. 00 12,400. 00 12,400.00 29,993.60 31,200.00 Social Security 949 949 949 2,295 2,387 Health Insurance 4,915 5,406 5,406 Retirement 372 372 372 900 936 Unemployment 50 50 50 120 125 Sub-total 18,686 19,176 19,176 33,308 34,648 TOTAL 116,366 119,314 120,757 137,809 142,949 = 1040 hours @ 30.00 PERSONNEL - VETERANS OFFICER Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Tommy WIPF Salary 930 930 4,800 4,800 5,040 Social Security 71 71 367 367 386 Health Insurance 20 20 20 20 20 Retirement 3 3 144 144 151 TOTAL 1,024 1,024 5,331 5,331 5,597 Page 33 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - EMERGENCY MANAGER Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Jim DONOVAN Salary 45,053 36,400 36,400 36,400 38,220 Social Security 3,447 2,785 2,785 2,785 2,924 Health Insurance 14,457 11,130 7,950 8,125 8,750 Retirement 1,352 1,092 1,092 1,092 1,147 Unemployment 180 146 146 146 153 TOTAL 64,488 51,552 48,372 48,547 51,193 *=2080 Hours @ $36.75 1040 Hours Emergency Manager 1040 Hours Public Health Hours and Rate subject ot change depending on pandemic funding Deanne GALLEGOS 8664 9096 300 hr. @ 30.32 PERSONNEL - COMMUNICATIONS LIAISON Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Anthony EDWARDS Salary 36,972 40,669 44,269 77,742 81,629 Social Security 2,828 3,111 3,387 5,947 6,245 Health Insurance J U 0 0 Retirement 1,109 1,220 1,328 2,332 2,449 Unemployment 148 163 177 311 327 TOTAL 41,057 45,163 49,161 86,332 90,649 1820 Hours Page 34 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - SOCIAL SERVICES TECHNICIAN Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Krissy Rhoades Salary 34,380 39,130 39,130 40,950 45,500 Social Security 2,630 2,993 2,993 3,133 3481 Health Insurance 14,457 15,900 15,900 16,250 17500 Retirement 1,031 1,174 1,174 1,229 1365 Unemployment 138 157 157 164 182 TOTAL 52,636 59,354 59,354 61,725 68027.75 1820 hrs. @ 25.00 PERSONNEL - CORONER Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Keri METZLER Salary 13663 13663 13663 14935 14935 Social Security 1,045 1,045 1,045 1,143 1,143 Retirement 410 410 410 448 448 TOTAL 15,118 15,118 15,118 16,526 16,526 PERSONNEL - SURVEYOR Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 4 Kenny SCHAAF Salary 1518 1518 1518 1659 1659 Page 35 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - PUBLIC HEALTH Budget 2020 Budget 2021 Budget 2022 Budget 2023 Becky JOYCE Salary 52,335.92 72,800.00 72,800.00 72,800.00 Social Security 4,003.70 5,569.20 5,569.20 5,569.20 Health Insurance 14,457.00 15,900.00 15,900.00 16,250.00 Retirement 1,570.08 2,184.00 2,184.00 2,184.00 Unemployment 209.34 291.20 291.20 291.20 Sub-total 72,576.04 96,744.40 96,744.40 97,094.40 40 hours/week Amie Bicocchi Salary 31,200.00 31,200.00 35,880.00 43,115.80 Social Security 2,386.80 2,386.80 2,744.82 3,298.36 Health Insurance 14,457.00 15,900.00 15,900.00 16,250.00 Retirement 936.00 936.00 1,076.40 1,293.47 Unemployment 124.80 124.80 143.52 172.46 Sub-total 49,104.60 50,547.60 55,744.74 64,130.10 1820 Hours @ $25.00 Jim DONOVAN EPR Grant Salary 36,400.00 36,400.00 36,400.00 36,400.00 Social Security 2,784.60 2,784.60 2,784.60 2,784.60 Health Insurance 4,770.00 4,770.00 7,950.00 8,125.00 Reitrement 1,092.00 1,092.00 1,092.00 1,092.00 Unemployment 145.60 145.60 145.60 145.60 Sub-total 45,192.20 45,192.20 48,372.20 48,547.20 1040 Hours @ $35.00 Rob Gardiner Salary 15,600.00 Social Security 1,193.40 Health Insurance Reitrement 468.00 Unemployment 62.40 Sub-total 17,323.80 520 Hours @ $31.50 Total 184,667.49 213,272.76 221,649.90 227,095.50 Other 132,233.00 All Hours and Rates are subject to Pandemic Funding 359,328.50 Page 36 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - TREASURER Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Deanna JARAMILLO Salary 60,449 60,449 60,449 66,077 66077 Social Security 4,624 4,624 4,624 5,055 5055 Health Insurance 14,457 15,900 15,900 16,250 17500 Retirement 1,813 1,813 1,813 1,982 1982 Sub-total 81,344 82,787 82,787 89,364 90614 Unknown Salary 8,000 8,000 8,000 4,200 6500 Social Security 612 612 612 321 497 Health Insurance 3,181 3,498 3,498 1,788 0 Retirement 240 240 240 126 195 Unemployment 32 32 32 17 26 Sub-total 12,065 12,382 12,382 6,452 7218 TOTAL 93,408 95,169 95,169 95,816 97,832 * = 260 hours @ 25.00 PERSONNEL - ASSESSOR Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Kim BUCK Salary 60,449 60,449 60,449 66,077 66,077 Social Security 4,624 4,624 4,624 5,055 5,055 Health Insurance 14,457 15,900 15,900 16,250 17,500 Retirement 1,813 1,813 1,813 1,982 Sub-total 81,344 82,787 82,787 89,364 88,632 Unknown Salary* 14,400 16,000 16,000 4,200 9,375 Social Security 1,102 1,224 1,224 321 717 Health Insurance 5,280 6,361 6,996 1,788 0 Retirement 432 480 480 126 281 Unemployment 58 64 64 17 38 Sub-total 21,271 24,129 24,764 6,452 10,411 TOTAL 102,615 106,916 107,551 95,816 99,043 = 375 hours @ 25.00 Page 37 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - CLERK & RECORDER Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Ladonna JARAMILLO Salary 60,449 60,449 60,449 66,077 66,077 Social Security 4,624 4,624 4,624 5,055 5,055 Health Insurance 14,457 15,900 15,900 16,250 17,500 Retirement 1,813 1,813 1,813 1,982 1,982 Sub-total 81,344 82,787 82,787 89,364 90,614 Linsley SWEET Salary* 17,680 22,750 26,000 29,820 40,040 Social Security 1,353 1,740 1,989 2,281 3,063 Health Insurance 0 0 12,675 2,400 Retirement 530 683 780 895 1,201 Unemployment 71 91 104 119 160 Sub-total 19,634 25,264 28,873 45,790 46,864 TOTAL 100,977 108,051 111,660 135,154 137,479 = 1820 hours @ 22.00 Page 38 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL SHERIFF Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Sheriff Bruce CONRAD Salary 67,764 67,764 67,764 74,072 74,072 Social Security 5,184 5,184 5,184 5,667 5,667 Health Insurance 14,457 15,900 15,900 16,250 17,500 Retirement 2,033 2,033 2,033 2,222 2,222 Sub-total 89,438 90,881 90,881 98,211 99,461 Undersheriff Steve LOWRANCE Salary 62,501 62,501 62,501 64,376 67,595 Social Security 4,781 4,781 4,781 4,925 5,171 Health Insurance 14,457 15,900 15,900 16,250 17,500 Retirement 1,875 1,875 1,875 1,931 2,028 Jnemployment 250 250 250 258 270 Sub-total 83,864 85,307 85,307 87,740 92,564 Deputy Abigail ARMISTEAD Salary 45,442 53,096 53,096 55,751 58,539 Social Security 3,476 4,062 4,062 4,265 4,478 Health Insurance 10,843 15,900 15,900 16,250 17,500 Retirement 1,363 1,593 1,593 1,673 1,756 Unemployment 182 212 212 223 234 Sub-total 61,306 74,863 74,863 78,161 82,508 Deputy Adam Clifford Salary 40,898 53,096 53,096 55,751 58,539 Social Security 3,129 4,062 4,062 4,265 4,478 Health Insurance 8,433 15,900 15,900 16,250 17,500 Retirement 1,227 1,593 1,593 1,673 1,756 Unemployment 164 212 212 223 234 Sub-total 53,850 74,863 74,863 78,161 82,508 Deputy Unknown Salary 40,898 53,096 53,096 55,751 55,751 Social Security 3,129 4,062 4,062 4,265 4,265 Health Insurance 8,433 15,900 15,900 16,250 17,500 Retirement 1,227 1,593 1,593 1,673 1,673 Unemployment 164 212 212 223 223 Sub-total 53,850 74,863 74,863 78,161 79,411 Reserves Unknown Salary 15000 15000 15000 15000 15000 Social Security 1,148 1,148 1,148 1,148 1,148 Health Insurance 0 0 0 0 0 Retirement 0 0 0 0 0 Unemployment 60 60 60 60 60 Sub-total 16,208 16,208 16,208 16,208 16,208 Office Administrator. Amie Bicocchi ** Salary 9,450 9,450 5,980 6,159 6,500 Social Security 723 723 457 471 497 Health Insurance 0 0 0 0 0 Retirement 284 284 179 185 195 Unemployment 38 38 24 25 26 Sub-total 10,494 10,494 6,641 6,840 7,218 Back Country Officer* Salary 20,000 24,499 24,499 25,724 27,010 Social Security 1,530 1,874 1,874 1,968 2,066 Health Insurance 0 0 0 0 0 Retirement 0 0 0 0 0 Unemployment 80 98 98 103 108 Sub-total 21,610 26,471 26,471 27,795 29,185 TOTAL 336,770 379,088 375,234 393,115 489,062 *= 260 hours @ 25.00 * 520 hours @ 25.00 John Jacobs ReservelAlpine Ranger $27. 60/Hour Page 39 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - CUSTODIAN Budget 2020 Budget 2021 Budget 2022 Budget 2023 Becky RHOADES Salary 19,547 20,000 20,000 21,000 Social Security 1,495 1,530 1,530 1,607 Unemployment 20 8 8 8 Retirement 3 600 600 630 TOTAL 21,065 22,138 22,138 23,245 1000 hours @ 22.50 Page 40 of 41 2024 PROPOSED BUDGET SAN JUAN COUNTY, COLORADO PERSONNEL - ROAD & BRIDGE Budget 2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Louis GIRODO Salary 74,381.39 74,381 74,381.39 76,612.83 80,443.47 Social Security 5,690.18 5,690 5,690.18 5,860.88 6,153.93 Health Insurance 14,457.00 15,900 15,900.00 15,900.00 17,500.00 Retirement 2,231.44 2,231 2,231.44 2,298.38 2,413.30 Unemployment 297.53 298 297.53 306.45 321.77 Sub-total 97,057.53 98,500.53 98,501 100,978.55 106,832.47 Rusty MELCHER Salary 58,723.85 58,724 58,723.85 60,485.57 63,509.85 Social Security 4,492.37 4,492 4,492.37 4,627.15 4,858.50 Health Insurance 3,000.00 3,000 3,000.00 3,000.00 17,500.00 Retirement 1,761.72 1,762 1,761.72 1,814.57 1,905.30 Unemployment 234.90 235 234.90 241.94 254.04 Sub-total 68,213 68,213 68,213 70,169.23 88,027.69 Mathew ZIMMERMAN Salary 0.00 0 52,000.00 53,560.00 56,238.00 Social Security 0.00 0 3,978.00 4,097.34 4,302.21 Health Insurance 0.00 0 15,900.00 16,250.00 17,500.00 Retirement 0.00 0 1,560.00 1,606.80 1,687.14 Unemployment 0.00 0 208.00 214.24 224.95 Sub-total 0.00 0.00 73,646 75,728.38 79,952.30 Unknown Salary 0.00 0 52,000.00 53,560.00 56,238.00 Social Security 0.00 0 3,978.00 4,097.34 4,302.21 Health Insurance 0.00 0 15,900.00 16,250.00 17,500.00 Retirement 0.00 0 1,560.00 1,606.80 1,687.14 Unemployment 0.00 0 208.00 214.24 224.95 Sub-total 0.00 0.00 73,646 75,728.38 79,952.30 OVERTIME PAY 5,000.00 5,000.00 5,000 5,000.00 5,000.00 TOTAL 247,041 249,927 323,573 332,310 359,765 Page 41 of 41