SAN JUAN COUNTY, COLORADO BOARD OF COMMISSIONERS MEETING AGENDA November 12, 2020 DUE TO THE COVID 19 EMERGENCY, SANJUAN COUNTY WILL CONDUCT ALL OF ITSPUBLIC MEETING VIRTUALLY UNTIL FURTHER NOTICE. THE INFORMATION NECESSARY TO LOGIN TO THIS PUBLIC MEETING IS LISTED BELOW CALL TO ORDER: 8:30 A.M. OLD BUSINESS: Consider Bills and Authorize Warrant Minutes October 28, 2020 APPOINTMENTS: 8:40 A.M. - Becky Joyce, Public Health, Jim Donovan Office of Emergency Management 9:30 A.M. - Martha Johnson, Social Services 10:30 A.M. - David Singer - Hospital Building and Courthouse Restoration Updates 11:00 A.M. - First Reading - Ordinance No. 2020-01 An Ordinance Of The Board OfCounty Commissioners Of San Juan County, Colorado For The Regulation OfLand Use, Development And Activities Upon Any Property Within Unincorporated San Juan County Containing Mine Waste Source Areas Where Residual Mine Wastes And Remediation Components Exist, Specifically Including The Bonita Peak Mining District Superfund Site 2021 Budget Work Session to Begin at the Completion of the Regular Meeting Lunch - Location to be Determined CORRESPONDENCE: Bonita Peak Mining District Update Silverton Film Office NEW BUSINESS: Sales Tax Projections September Financial Report Commissioner and Staff Reports OTHER: Public Comment ADJOURN: Next Regular Meeting - 6:30 PM Join Zoom Meeting https lIzoom Us//92136473203 Meeting ID: 921 3647 3203 One tap mobile +16699006833,92136473203# US (San Jose) +12532158782, 92136473203 US (Tacoma) Dial by your location +1 569 300 6833 US (San Jose) +1 782 US (Tacoma) +1 48 7799 US (Houston) SAN JUAN COUNTY BOARD OF COMMISSIONERS REGULAR MEETING WEDNESDAY, NOVEMBER 28, 2020 AT 6:30 P.M. The Commissioners held a budget work session from 5:30 pm to 6:30 pm. Call to Order: The meeting was called to order by Chairman Peter McKay. Present were Commissioners Ernest Kuhlman, Scott Fetchenhier, County Attorney Dennis Golbricht and Administrator William Tookey. The meeting was held via Zoom video conferencing. Commissioner Kuhlman moved to approve the minutes of October 14, 2020 as presented. Commissioner Fetchenhier seconded the motion. The motion passed unanimous. Emergency Manager Jim Donovan and Public Information Officer DeAnne Gallegos provided the commissioners with an update on the Ice Fire. They pointed out that Undersheriff Steve Lowrance had done an excellent job to get people safely evacuated from the area. They also noted that there has been 2 new Covid cases. Monique DiGiorgio, Director ofLocal First provided the Commissioners with the health insurance that Bright Health could provide to the region. Julian Roberts representing San Juan Composting, discussed the program and the needs for a composting location. It did not appear that any ofthe county property would be appropriate for the composting area, but the Commissioners did support the concept. Mark Rudolph ofCDPHE, Jason King ofthe Attorney General's Office, Community Liaison Anthony Edwards and County Attorney Dennis Golbricht presented to the Commissioners a proposed Environmental Ordinance. It was the consensus ofthe Commissioners to have a first reading of the ordinance at the next meeting. Clark Anderson of Community Builders made a presentation to the Commissioners to work with the community to develop a community vision. Mark Rudolph of CDPHE stated that he had Brownfields funding to pay for the process. It was the consensus of the Commissioners to move forward. Planning Director Lisa Adair provided the Commissioners with a written staff report and was available to answer any questions. The 2019 County Audit was presented to the Commissioners. Commissioner Fetchenhier moved to approve the audit as submitted. Commissioner Kuhlman seconded the motion. The motion passed unanimous. Having no further business, the meeting adjourned at 9:00 P.M. Willy Attached are the hours that the firefighters put in on the ice Fire. Speaking with the Fire Department board we feel that the members should be compensated for their hours since the both the Town and the County signed the local disaster emergency declaration for the Ice Fire. This means that this should be a direct pass through to the federal government and we believe that these funds should be taken out of the EMS sales tax fund. If you have any questions please let us know. At this time we will write individual checks to the members and you can reimburse the department for $7495.00. Thanks Gilbert D 4 4 2 4 3 C 0 o S 0 0 0 0 0 0 2 - 1 0 0 0 C 0 0 0 0 3 A a a 0 0 0 ) 0 0 5 A a 3 C 1 3 1 1 3 2 - 9 6o 6 6 6 6 6 6 6 5 5 6 3 3 3 3 3 3 SAN JUAN COUNTY DEPARTMENT OF SOCIAL SERVICES Department of Social Services Phone 970-387-5631 * Fax 970-387-5326 Martha Johnson, Director 9/30/2020 Date 10/28/2020 Transmittal # 9 Administrative Payroll Payroll 9/20 $5,315.05 Child Care Payroll 9/20 $ Colorado Works Payroll 9/20 $ 508.00 LEAP Payroll 9/20 $ Old Age Pension Payroll 9/20 $ 120.00 AND Payroll 9/20 $ TOTAL $ 5,943.05 1, MARTHA JOHNSON, Director of Social Services of San Juan County of Colorado, hereby certify that the payrolls listed above are available fori inspection and have been paid to the payees listed. Wauti piae -7-1020 MARTHA. JOHNSON I, PETER C MCKAY, Chairman of the San Juan County Board of Commissioners, hereby certify that the payments as set forth above have this date been approved and warrants in payment thereof issued upon the Social Services Fund. PETER CI McKAY Post Office Box 376 Silverton, CO 81433-0376 (970)387-5631 San Juan County Report of Activities through September-2020 COUNTY BUDGET 1/1/2020 THRU 12/31/2020 9/30/2020 Program Desc Allocation Y-T-D Balance % Budget YID %Year Child Support Expenditures $ 2,000.00 $ 129.05 $ 1,870.95 6.45% 75% Revenues $ 1,390.00 $ 82.75 $ 1,307.25 5.95% 75% County Share $ 610.00 $ 46.30 $ 563.70 7.59% 75% Medicaid Transportation $ 5,000.00 $ $ 5,000,00 0.00% 75% Revenues $ 5,000.00 $ $ 5.000.00 0.00% 75% County Share S $ $ 0.00% 75% $ Child Care Expenditures $ 8,525.00 $ 2,504.82 $ 6,020.18 29.38% 75% Revenues $ 6,820.00 $ 1,867.05 $ 4,952.95 27.38% 75% County Share S 1,705.00 $ 637.77 $ 1,067,23 37.41% 75% $ Child Welfare Expenditures $ 42,648.00 $ 4,576.16 $ 38,071.84 10.73% 75% Revenue $ 34,706.00 $ 3,765.39 $ 30,940.61 10.85% 75% County Share $ 7,942.00 $ 810.77 S 7,131.23 10.21% 75% $ Leap Administration $ 1,500.00 $ $ 1,500.00 0.00% 75% Revenue $ 1,500.00 $ $ 1,500.00 0.00% 75% County Share 5 $ $ 0.00% 75% $ Colorado Works Expenditures 44,697.00 $ 25,924.91 $ 18,772.09 58.00% 75% Revenue $ 35,758.00 $ 19,199.08 $ 16,558.92 53.69% 75% County Share $ 8,939.00 $ 6,725.83 S 2,213.17 75.24% 75% $ Regular Administration $ 55,000.00 $ 34,607.61 $ 20,392.39 62.92% 75% Revenue $ 44,000.00 $ 28,748.66 $ 15,251.34 65.34% 75% County Share $ 11,000.00 $ 5,858.95 $ 5,141.05 53.26% 75% $ CORE Services $ 24,000.00 $ 15,018.08 $ 8,981.92 62.58% 75% Revenue $ 23,255.20 $ 14,069.75 $ 9,185.45 60.50% 75% County Share $ 744.80 $ 948.33 $ (203.53) 127.33% 75% Old Age Pension $ 2,000.00 $ 1,079.76 $ 920.24 53.99% 75% Revenue $ 2,000.00 $ 1,079.76 $ 920.24 53.99% 75% County Share $ $ $ 0.00% 75% Adult Protection $ 3,530.00 $ 1,043.51 $ 2,486.49 29.56% 75% Revenue $ 2,824.00 $ 834.80 $ 1,989.20 29.56% 75% County Share $ 706.00 $ 208.71 $ 497.29 29.56% 75% Special Projects $ 14,000.00 $ 6,827.56 $ 7,172.44 48.77% 75% Revenue $ 14,000.00 $ 6,827.56 $ 7,172.44 48.77% 75% County Share $ $ $ 0.00% 75% General Assist 9 500.00 $ $ 500.00 0.00% 75% TOTAL EXPEND $179,400.00 $ 91,711.46 $102,706.62 51.12% 75% TOTAL REVENUE $147,998.00 $ 76,474.80 $ 85,592.95 51.67% 75% TOTAL COUNTY $ 30,696.00 $ 15,236.66 $ 17,113.67 49.64% 75% Total county is different from budget because this spreadsheet does not include taxes collected *STATE FISCAL YEAR* State budget 7/1/2020 thru 6/30/2021 CATEGORY: Allocation M-T-D Y-T-D Balance %ofb budget REGULARI ADMIN $139,351.00 $2,441.28 $10,217.66 $129,133.34 7.33% 25% COLORADO WORKS $44,697.00 $751.23 $2,444.33 $42,252.67 5.47% 25% CHILD CARE $9,347.00 $241.36 $846.34 $8,500.66 9.05% 25% 80/20 CHILD WELFARE $22,023.87 $461.57 $1,263.40 $20,760.47 5.74% 25% 100%CHILD WELFARE $2.432.00 ($0.15) $0.60 $2,431.40 0.02% 25% ADULT PROTECTION $4,003.00 $23.60 $95.48 $3,907.52 2.39% 25% CORE SERVICES $23.255.00 $2,000.00 $6,000.00 $17,255.00 (25.80% 2590 GENERAL: ASSISTANCE $500.00 $0.00 $0.00 $500.00 0.00% 25% TOTALS $245,608.87 $5,918.89 $20,867.81 $224,741.06 8.50% 25% 10/2820202:22 PM o $ VA N N MEMORANDUM OF UNDERSTANDING Between SAN JUAN COUNTY and PROWERS COUNTY INTRODUCTION: This Memorandum of Understanding ("*MOU") is entered into by and between Prowers County, Colorado body corporate and politic by and through its Board of County Commissioner ("Prowers County") ), and San Juan County, Colorado ("San Juan County") a body corporate and politic by and through its Board of County Commissioners. Prowers County and San Juan County shall jointly be referred to as the "Parties." PURPOSE: 1. This MOU is developed in partnership between Prowers County and San Juan County, with confirmation by the State of Colorado ("State"), for Prowers County to manage and administer calls to the hotline regarding persons that reside in San Juan County, Colorado. 2. Prowers County, through its Hotline County Connection Center ("HCCC"), agrees to answer and process Child Welfare ("CW") related and APS related hotline calls on behalf of San Juan County ("Call Coverage Services"). Prowers County will perform the tasks outlined in this MOU as they relate to Call Coverage Services. San Juan County will perform the tasks identified in the MOU to assist the HCCC with successfully receiving the Hotline calls sO San Juan County can complete the final disposition of each call. TERM, AMENDMENT, TERMINATION: 1. Term of MOU: a. This MOU becomes effective January 1 2021 for the period of 12 months, ending December 31, 2021. b. The parties shall notify each other at least 30 days prior to expiration of the MOU to execute an extension. 2. Amendments: a. The Parties may request changes to this MOU, which shall be effective only upon the written agreement of the Parties. b. Any changes, modifications, revisions, or amendments to this MOU shall be incorporated by written instrument, exeçuted and signed by the Parties, and will be effective in accordance with the terms and conditions contained herein. 3. Termination: a. Any party may, at its sole discretion, terminate or cancel the MOU upon 30 days' written notice to the other party. RATE FOR SERVICES: 1. The calculations used to determine the rate oft the Call Coverage Services are based on an annual projection ofthe number ofChild Protection Program Area 5, Program Area 4, and Institutional reports taken and an equivalent number of Other Child Welfare ("Other CW") Inquiry related call reports. For purposes oft this MOU, 10 "Other CW" calls will equal 1 report. a. Projected numbers of Program area 5, Program area 4, Institutional, "Other CW", and APS reports will be based on a combination ofinformation from the Results Oriented Management data base and the actual numbers of calls received through the HCCC for the previous 12 months. Page 1 of 4 2. San Juan County is allocated 4 free reports, child abuse/neglect or APS reports, each month for a total of 48 free reports of any type per year. 3. Prowers County has entered into agreements with other Colorado counties to provide the same services as contemplated in this MOU. In the event the HCCC must expend additional funds to accommodate adding additional positions to take calls on behalf of all of the other counties including San Juan County, the cost ofthat expansion may be proportionately distributed amongst all of the counties that receive HCCC Call Coverage Services. Should this situation arise, San Juan County will be notified 60 days in advance of any additional costs required for HCCC's services SO it can determine whether to terminate the MOU. 4. Prowers County will invoice for the Call Coverage Services. Invoices shall include a description ofthe services performed as San Juan County may request. San Juan County will submit payment for services satisfactorily performed within 60 days of receipt. 5. The rates of Call Coverage Services provided to San Juan County per the terms of the MOU are: Estimated number of Child Abuse/Neglect Reports Jan 2021 - Dec 2021 6 C/W Inquiries 0 Divided by 10 0 Total Estimated Reports 6 Less the Allotment of Reports (4 per month or 12 per quarter) -48 Total Estimated Reports to be billed 0 Rate per Report $ 23.00 Estimated Investment for C/W Reports $ 0.00 Estimated number of APS reports Jan 2021 - Dec 2021 5 Rate per APS Report $ 15.00 Estimated Investment for APS reports $ 0.00 Total Investment for Call Coverage services $ 0.00 6. San Juan County will be billed quarterly for actual number of reports taken, less the allotted reports of 12 reports of any type per quarter. JOINT RESPONSIBILITIES SHARED BETWEEN SAN JUAN COUNTY AND PROWERS COUNTY HCCC: 1. Both Prowers County and San Juan County acknowledge that the State of Colorado Department of Human Serviçes must approve this MOU prior to final execution. 2. This MOU was preceded by an official request for Call Coverage Services from the Board of County Commissioners for San Juan County. 3. Both parties understand that nothing in this MOU supersedes or replaçes each party's requirements and responsibilities to follow and adhere to all requirements as set forth in state and federal statute, Volume 7 Rules and/or Division of Child Welfare Policy. GENERAL RESPONSIBILITIES OF HCCC: 1. The Hotline County Connection Center (HCCC) will make the appropriate routing changes and take all calls for San Juan County on a full-time basis. Full-time is defined as 7 days per week, 24 hours a day including holidays. All next step decisions regarding Hotline call records will be left to the discretion of San Juan County. San Juan County will be responsible to complete a review of all information in the Trails Hotline Application ("THA") and' Trails to ensure appropriate disposition. 2. All next step decisions regarding IIotlinc call records will be left to the discretion of San Juan County. San Juan County will be responsible to complete a review of all information in' THA and Trails to ensure appropriate disposition. Page 2 of 4 3. Child Welfare Reports, which can be referred to as Referrals, taken by the HCCC will be entered into the THA, submitted, and transferred to San Juan County's Trails Inbox. HCCC will notify San Juan County ofa referral via email during business hours and by personal contact during after-hours (pursuant to Volume 7 Rules). It will be the responsibility of San Juan County to check the pending queue and manage the final disposition of all records. a. HCCC will provide the Hotline ID and/or Referral ID number (pursuant to Volume 7 Rules) to an entity designated by San Juan County. 4. Ifthe HCCC believes the report is of an immediate response nature, the HCCC will notify San Juan County while information is being entered into the THA or CAPS. 5. Information and Referral (non-CW) calls will be sent to San Juan County's Pending Incoming Hotline Queue (pursuant to Volume 7 Rule). It will be the responsibility of San Juan County to check the pending queue and manage the final disposition of all records. Call purpose will be included in the comments. Callers will be redirected back to the San Juan County main Department ofHuman Services number. San Juan County can request a brief synopsis. 6. IfHCCC receives a call from law enforcement or medical personnel that requires immediate response from San Juan County, HCCC will transfer the call to an San Juan County on-call designee. If the San Juan County on-call designee is not available, HCCC will take a message and continue to make attempts to notify the County. If appropriate, the HCCC will take a report while notifying the County. 7. APS reports will be documented in the Colorado Adult Protection System, ("CAPS") and in the THA. Once complete, the record will be transferred to the County's Pending Incoming Hotline Queue. San Juan County will confirm receipt and update in the THA. a. Ifan APS call is regarding an adult over 70 years old, the HCCC will document the call in the THA and advise the reporter to call local law enforcement. The HCCC will then notify the County ofthe call. b. Notification to San Juan County that an APS report has been taken by the HCCC will be made by email during both open and after-hours. GENERAL RESPONSILITIES OF SAN JUAN COUNTY 1. San Juan County will provide an updated list of on-call San Juan County employees' name(s) or designees and telephoneleeliphone numbers and email addresses at all times. The on-call list will include backup contact name(s) and number(s) and email addresses in case the first employee is unable to answer within the notification time frame as outlined in Volume 7 Rules. Ifthe designee changes, it is thc San Juan County's responsibility to immediately inform the HCCC of the change and to provide the required contact information. 2. San Juan County will notify the HCCC of any special circumstances where San Juan County staff will be unavailable by email (business hours) or voice telephone/celiphone (i.e. employees are in court, meetings, training after-hours, etc.) San Juan County should make every attempt to identify another entity that can receive notifications. This can be any entity designated by San Juan County. GENERAL PROVISIONS 1. This MOU is not intended to create any agency or employment relationships between the parties nor is it intended to create any third-party rights or beneficiaries. 2. Nothing contained herein shall be construed as a waiver of any party or any immunity at law including immunity granted under the Colorado Governmental immunities Act. 3. No modification or waiver of this MOU or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. Page 3 of 4 4. This MOU and the parties conduct hereunder shall be subject to local, state and federal laws and regulations, including requirements associated with confidentiality of information and HIPAA privacy requirements. 5. The Parties to this MOU are subject to the provisions of Colorado Constitution, Article X, Section 20 ("TABOR") regarding multiple fiscal year obligations. Therefore, no obligation extending beyond December 31, 2021 shall be enforceable unless and until County, acting through the Board, has adopted a budget for 2022 providing for payment of such obligations. San Juan County shall immediately notify Prowers County should funding under this MOU fail to be appropriated in such instance, Prowers County may immediately terminate this MOU. 6. All three of the authorizing and confirming agencies listed below must agree to the conditions set forth in the proceeding document before the MOU can be finalized. 7. All signatories have the appropriate delegation of authority to sign this MOU. 8. This MOU is subject to all applicable federal, state and local laws, regulations and rules, whether now in force or hereafter enacted or promulgated. If any term or provision ofthis MOU is held to be invalid or illegal, such term or provision shall not affect the validity or enforceability ofthe remaining terms and provisions. Meeting the terms of this MOU shall not excuse any failure to comply with all applicable laws and regulations, whether or not these laws and regulations are specifically listed herein. 9. No third-Party Beneficiary. It is expressly understood and agreed that enforcement ofthe terms and conditions oft this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the Parties, and nothing contained in this MOU shall give or allow any such claim or right of action by any other or third person or entity on such MOU. It is the express intention of the parties hereto that any person or entity, other than the Parties, receiving services or benefits under this MOU shall be deemed to be incidental beneficiaries only. 10. Each Party agrees to be responsible for its own liability incurred as a result ofi its participation in this MOU. In the event any claim is litigated, each Party will be responsible for its own expenses of litigation or other costs associated with enforcing this MOU. No provision oft this MOU shall be deemed or construed to be a relinquishment or waiver of any kind of the applicable limitation of liability provided to each Party by the Colorado govemmental Immunity Act, C.R.S. 24-101-101 et seq. and Article XI of the Colorado Constitution. Approving Entities Approving Entities Signed: Signed: Name: RAccC.ASKay Name: Title: Chaic, BoavdofCoahy Comissiovsitler Entity: San Juan Counb, Entity: State Confirmation Date: Signed: Name: Title: Entity: Page 4 of 4 ORDINANCE NO. 2020-01 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF SAN JUAN COUNTY, COLORADO FOR THE REGULATION OF LAND USE, DEVELOPMENT AND ACTIVITIES UPON ANY PROPERTY WITHIN UNINCORPORATED SAN JUAN COUNTY CONTAINING MINE WASTE SOURCE AREAS WHERE RESIDUAL MINE WASTES AND REMEDIATION COMPONENTS EXIST, SPECIFICALLY INCLUDING THE BONITA PEAK MINING DISTRICT SUPERFUND SITE WHEREAS, San Juan County (the "County") has jurisdiction over Mine Waste Source Areas, as defined herein, where residual mine wastes and remediation components exist, and the Board of County Commissioners: adopts this Ordinance to control and regulate land use at all such Mine Waste Source Areas within unincorporated San Juan County, specifically including, but not limited to, the Bonita Peak Mining District Superfund site, pursuant to authority granted in C.R.S. $ 29-20-104 and C.R.S. $ 30-11-101, et seq. : and WHEREAS, the United States Environmental Protection Agency ("EPA") and the Colorado Department of Public Health and Environment ("CDPHE") have and will conduct Comprehensive Environmental Response, Compensation, and Liability Act ("CERCLA") response actions including, but not limited to, response actions selected in the Interim Record of Decision dated May 20, 2019 ("IROD") and possible other future CERCLA response actions, at portions of the Bonita Peak Mining District Superfund Site (collectively referred to as "CERCLA response actions"), in San Juan County; and WHEREAS, properties where CERCLA response actions have occurred within the Bonita Peak Mining District ("BPMD" or "Site") are more fully described in the inventory of Remediated Mine Waste Source Areas, attached hereto as Attachment A ("Inventory"), and as may be modified from time to time and maintained within the Office of the San Juan County Clerk and Recorder for public viewing. Specifically, the subject CERCLA response actions may include: managing acidic water discharging from mine portals with diversion trenches; diverting storm water around mine waste piles; maintaining existing mine portal sediment ponds; excavating in- stream mine wastes; and containing and isolating contaminated soils at mine-impacted recreation staging areas using covers; and WHEREAS, prior to the BPMD Superfund site listing, non-CERCLA remediation measures were implemented on other Mine Waste Source Areas in San Juan County within and beyond the BPMD. These sites may be more fully described in the Inventory, as may be modified from time to time and maintained within the Office of the San Juan County Clerk and Recorder for public viewing. Specifically, the subject non-CERCLA remediation measures may include: managing acidic water discharging from mine portals with diversion trenches; diverting storm water around mine waste piles; maintaining existing mine portal sediment ponds; excavating in-stream mine wastes; and containing and isolating contaminated soils at mine impacted recreation staging areas using covers; and WHEREAS, although the CERCLA response actions are conducted to protect human health and the environment in accordance with the National Contingency Plan (40 C.F.R. Part 300), residual 1 4574673.2 mine waste will remain at many oft the BPMD Remediated Mine Waste Source Areas, including all ofthe IROD Mine Waste Source Areas. Likewise, residual mine waste remains at the non- CERCLA Remediated Mine Waste Source Areas. Contact with residual mine waste could result in unacceptable human exposure to lead and arsenic; and WHEREAS, the CERCLA response actions and non-CERCLA remediation measures include engineered components such as diversion trenches, sediment ponds and covers that will not function as intended if disturbed; and WHEREAS, the Colorado Environmental Covenants Law, C.R.S. $ 25-15-320(2), requires environmental covenants for environmental remediation projects related to remedial decisions made after July 1, 2001, that result in residual contamination levels determined safe for one or more specific uses, but not all uses, or where engineered features or structures are incorporated requiring monitoring, maintenance or operation or that will not function as intended if disturbed. Environmental covenants are only required for remedial decisions made pursuant to the: Resource Conservation and Recovery Act, 42 U.S.C. $8 6921-6939e, 6972, 6973 and 6991- 6991i; CERCLA, 42 U.S.C. S 9601, et. seq. ; Uranium Mill Tailings Radiation Control Act of 1978, 42 U.S.C. $ 7901 et seq.; Colorado Radiation Act, C.R.S. SS 25-11-101 to 114 and 301- 205; Colorado Hazardous Waste Act, C.R.S. $8 25-15-310 to 328; and Colorado Solid Waste Disposal Sites and Facilities Act, $ 30-20-100.5 et. seq.; and WHEREAS, BPMD response actions, including those in the IROD, are selected pursuant to CERCLA and after July 1, 2001, thus triggering the requirement for environmental covenants at BPMD Remediated Mine Waste Source Areas. The non-CERCLA remediation measures were not conducted pursuant CERCLA or other statutes listed in the recital above, many of which were completed prior to July 1, 2001, and therefore are not subject to the environmental covenant requirement; and WHEREAS, C.R.S. S 25-15-320(3)(b) authorizes CDPHE to waive the requirement for an environmental covenant for parcels ofland where the owner does not grant an environmental covenant under C.R.S. $ 25-15-320 and where the County, City, or municipality having jurisdiction over the affected land has enacted an ordinance or resolution imposing the relevant environmental use restrictions, and has entered into an intergovernmental agreement with CDPHE; and WHEREAS, the County finds that this Ordinance is necessary to protect human health and the environment and to maintain remediation measures, including engineered components at the subject CERCLA and non-CERCLA Remediated Mine Waste Source Areas. 2 4574673.2 BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF SAN JUAN COUNTY, COLORADO as follows: Section 1. Title. This Ordinance shall be known and referred to as the San Juan County and Bonita Peak Mining District Environmental Regulations. Section 2. Authority to Promulgate Ordinance. The Board of County Commissioners has authority to regulate land use, development and activities in hazardous areas pursuant to C.R.S. $ 29-20-104, and to adopt and enforce ordinances and resolutions regarding health, safety and welfare pursuant to C.R.S. S 30-11-101, et seq. Section 3. Purpose. The Board of County Commissioners of San Juan County, Colorado, finds and declares that residual contamination following remediation at Mine Waste Source Areas may pose a threat to the health, safety, and welfare, oft the citizens of San Juan County, Colorado. The Board of County Commissioners also finds and declares that the land use restrictions are necessary to protect remediation measures, including engineered components at Remediated Mine Waste Source Areas. Section 4. Scope ofOrdinance. This Ordinance shall apply to all Remediated Mine Waste Source Areas located within unincorporated San Juan County. Remediated Mine Waste Source Areas are hereby defined as any portion of real property upon which mine waste and any remediation components designed to contain, treat, divert, avoid or otherwise address any aspect of such mine waste, are located, either partially or wholly. Remediated Mine Waste Source Areas may be more fully described in the Inventory, and as may be modified from time to time and maintained within the Office oft the San Juan County Clerk and Recorder for public viewing. The determination as to whcther a specific property is subject to this Ordinance shall be made by the CDPHE and/or the County. This Ordinance is intended to create an additional permitting process applicable to Remediated Mine Waste Source Areas, in addition to any process required by the San Juan County Zoning and Land Use Regulations. Nothing herein shall be construed as limiting the scope or the authority of the San Juan County Zoning and Land Use Regulations, or any other applicable local, state or federal law, rule or regulation. 3 4574673.2 Section 5. Regulation ofLand Use Activities. A. Regulation of Excavation Activities at Remediated Mine Waste Source Areas (1) No excavation, drilling, grading, digging, tilling, or any other soil-disturbing activity is allowed within any Remediated Mine Waste Source Areas containing residual contamination at levels that have been determined to be safe for one or more specific uses, but not all uses, including mine tailings, waste-rock impoundments, or engineered structures or features that require monitoring, maintenance, or operation or that will not function as intended ifit is disturbed, except as authorized in a remedial decision document or with the prior written authorization of CDPHE as set forth in this Section 5. B. Remediated Mine Waste Source Area Permit - CDPHE Consult Required (1) Any application to the County for any building permit, zoning, subdivision, planned unit development, use by right, special review use, or any development activity ("Permit application") that will result in any soil-disturbing activity within the boundary of a Remediated Mine Waste Source Area shall be preceded by an application for consultation with CDPHE. (2) CDPHE consultation prior to a County Permit application may be requested by any person having an interest in the property for which a County Permit will be sought. At a minimum, the consultation application must include: (a) A general site plan showing the major details ofthe proposed development, consisting oft the location of building and structures, off-street parking and loading areas, service and refuse areas, means ofi ingress and egress, major landscaping and screening proposals, and signs and pedestrian areas, or a relevant summary oft the development activity proposed to be conducted within the boundaries ofthe Remediated Mine Waste Source Areas; (b) A time schedule for the proposed development; (c) A plan for maintaining the integrity of any engineered component of the remedial action; and (d) Any other information the applicant believes will support his or her request. (3) Prior to proceeding to the CDPHE consultation and County Permit process, any applicant may request a determination as to whether the subject property is within a Remediated Mine Waste Source Area. Upon written request, the CDPHE and the County shall make such a determination within a reasonable period oftime. Said time-framc may bc impacted by such factors as weather, snowpack, and general access. The applicant, upon such a request, shall provide a survey plat as well as a corresponding survey staking of 4 4574673.2 the subject site, as may be required by the County and CDPHE. The determination regarding inclusion or exclusion of a specific property is subject to change for reasons including but not limited to changes on the ground, current or proposed remediation measures, and/or the discovery or processing of additional information. (4) The following activities shall be exempt from the County Permit and CDPHE authorization processes set forth herein: (a) Operations, inspection and maintenance activities undertaken at a Remediated Mine Waste Source Area by EPA, CDPHE or their duly authorized contractors; (b) Operations, inspection and maintenance activities undertaken at a Remediated Mine Waste Source Area by the County or their designee(s); (c) Any other activity exempted from the provision ofthis Ordinance pursuant to the joint written consent of the County and a duly authorized representative of CDPHE. C. CDPHE Consultation Review and Results (1) Within a reasonable time following written submittal of a consultation application to the CDPHE representative, along with the minimum required application information and any additional information requested, the CDPHE representative shall prepare a letter to the County setting forth the position ofthe CDPHE as to the permit being sought. The letter shall include either: 1) a denial of authorization to proceed; 2) authorization to proceed with the permit as described in the application; 3) authorization with conditions; or 4) a determination by the CDPHE to participate in the County Permit process, with a final position to be deferred. D. County Permit Application (1) Following receipt ofCDPHE's written authorization, authorization with conditions, or request to participate jointly in the County Permit process, the County shall proceed with processing the application pursuant to the San Juan County Zoning and Land Use Regulations. IfCDPHE is participating in the County Permit process prior to issuing authorization, said authorization or denial by CDPHE may be determined at any point during the County Permit process. Final Authorization by CDPHE and final issuance of a County Permit shall authorize CDPHE to review and work with the County Permit recipient to assure no activity disturbs the engineered features of the remediated areas of the property unless authorized in a remedial decision document. 5 4574673.2 E. No Development without Permit (1) No application for any building permit, zoning, subdivision, planned unit development, use by right, special review use, or any other development activity that will result in any soil-disturbing activity within the boundaries of a Remediated Mine Waste Source Area shall be allowed until such time as the property owner or applicant has secured CDPHE's written authorization and a County Permit, and has fully complied with any conditions set forth in the Permit, The issuance ofCDPHE's written authorization shall be a condition precedent to any soil-disturbing activity within the boundaries of a Remediated Mine Waste Source Area. Section 6. Violations and Penalties. A. This Ordinance may be enforced pursuant to the provisions of the San Juan County Zoning and Land Use Code and C.R.S. SS 30-28-124, 124.5, 209 and 209.5. Violation of any provision of this Ordinance, or a Permit issued pursuant to Section 5, shall constitute a violation ofthe San Juan County Zoning and Land Use Code which shall carry such penalties and entitle the County to seek such remedies as are provided by the San Juan County Zoning and Land Use Code or state law. B. Any person who violates the Ordinance or a Permit Section shall also be guilty of a class 2 petty offense, and, upon conviction thereof, shall be punished by a fine of not more than one thousand ($1,000) dollars for each separate violation. C. The penalty assessment procedure provided in C.R.S. $ 16-2-201 shall be followed for any violation ofthis Ordinance. Any person found in violation pursuant to subsection (A) of this Section 6 shall be assessed a penalty by the apprehending peace officer or by the County Code Enforcement Officer. The penalty assessment shall be a summons and complaint which: (1) identifies the alleged offender by name, address and social security number (if available); (2) specifies the offense with which the person is charged; (3) states both the applicable maximum one thousand ($1,000) fine and maximum six (6) months jail sentence (if convicted and sentenced by the Court) and the violator's option to instead voluntarily pay a fine of five hundred ($500) dollars payable to the County Treasurer; and (4) states the requirement that the alleged offender either pay the optional five hundred ($500) fine to the County Treasurer in person or by mail within fourteen (14) days oft the issuance of the penalty assessment or else appear to answer the charge before the County Court al 9:00 a.I1. 0II the dale ofils next regular session al the Sani Juan Counly Courthouse. 6 4574673.2 Any person who chooses to acknowledge his or her guilt may, within fourteen (14) days ofthe date ofissuance ofthe penalty assessment, voluntarily pay a fine of five hundred ($500) to the San Juan County Treasurer either in person or by mail at the address as shown on the penalty assessment. Any such payment shall be accompanied by a copy of the penalty assessment signed by said person acknowledging his or her guilt. Payment ofthe foregoing fine shall relieve the person receiving the penalty assessment of any further obligation to appear in the County Court to answer the offense charged in the penalty assessment. D. When imposing a fine under this Ordinance, the Court shall separately state, as a part ofthe total fine, the surcharge specified in C.R.S. $ 24-4.2-104(1). The defendant shall also pay Court costs and docket fees. E. Pursuant to C.R.S. $ 25-15-322, this Ordinance, and the Intergovernmental Agreement executed related to this Ordinance, whenever CDPHE and/or the County finds that any person is or has been in violation of any requirement ofthis Ordinance or a Permit as it relates specifically to property or actions at a Remediated Mine Source Area, CDPHE and/or the County may bring suit in district court for injunctive relief, enforcement of this Ordinance, or a Permit, and recovery of attorneys' fees and costs for any such enforcement action pursuant to C.R.S. $ 25- 15-322. CDPHE may also issue an administrative order identifying the factual and legal elements of such violation and requiring the person to comply with any such requirements to remedy the violation. All remedies for violations of this Ordinance shall be cumulative. Section 7. Prosecution. All prosecutions pursuant to Section 6(A)-(D), shall be by the 6"h Judicial District, District Attorney according to the Colorado County Court Rules of Criminal Procedure in the San Juan County Court. The simplified county court procedures set forth in part 1 of article 2 oftitle 16, C.R.S., shall be applicable to the prosecution ofviolations of this Ordinance. Section 8. Severability. Ifa Court of competent jurisdiction shall hold any part ofthis Ordinance void or unconstitutional, such part shall be deemed severable, and the invalidity thereof shall not affect the remaining provisions of the Ordinance. Section 9. Disposition of Fines, Fees, and Forfeitures. All fines and forfeitures obtained through enforcement actions initiated under Section 6 for violations of the provisions of this Ordinance shall be paid into the treasury of San Juan County upon payment of said fines and forfeitures. Section 10. Effective Date. This Ordinance shall be in full force and effect thirty days after publication ofthe Notice of Adoption in the Silverton Standard. ** 7 4574673.2 INTRODUCED, FIRST READING AND ORDERED PUBLISHED IN FULL this of 2020. ADOPTED ON SECOND READING AND ORDERED PUBLISHED IN FULL this of 2020. ATTEST: Peter McKay, Chair Ernest Kuhlman Scott Fetchenhier 8 4574673.2 COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT 4300 Cherry Creek Drive South Denver, CO 80246 Phone (303) 692-2000 NOTICE OF ORDINANCE AND ENVIRONMENTAL USE RESTRICTIONS The following described real property (Property) is within the boundaries oft the Bonita Peak Mining District Superfund Site (Site). as described in the United States Environmental Protection Agency's Interim Record ofDecision dated May 20, 2019, or contains Remediated Mine Waste Source Arcas within San Juan County, Colorado. The Property is described as follows: [Insert legal descriptionas shown in County records] For purposes ofindexing this NOTICE in the County Clerk and Recorder's office Grantor- Grantee index only, [Insert property owner name] shall be considered the Grantor, and the Colorado Department of Public Health and Environment shall be considered the Grantee. Nothing in the preceding sentence shall be construed to create or transfer any right, title or interest in the Property. The Property contains a Remediated Mine Waste Source Area where remediation or reclamation measures have been conducted, and is therefore subject to Ordinance No. 2020-01 ofthe Board of County Commissioners ofSan Juan County, Colorado, titled "San Juan County and Bonita Peak Mining District Environmental Regulations" (Ordinance), attached hereto as Attachment A. The Ordinance is for the regulation ofland use, development and activities upon any property within unincorporated San Juan County containing a Remediated Mine Waste Source Area where residual mine wastes or engineered components exist, specifically including the Bonita Peak Mining District Superfund Site. The Ordinance is necessary to protect human health and the environment and to maintain remediation measures, including engineered components at the subject Remediated Mine Waste Source Areas. This NOTICE is to inform the public, the current occupant, and any prospective purchaser of the Property of these environmental conditions and the applicable land use restrictions set forth in Section 5 of the Ordinance. This NOTICE and the Ordinance apply to the Property SO long as residual mine wastes or engineered components exist on the Property. The residual mine waste or engineered components on the Property necessitating this Notice may represent environmental conditions of which a seller would have current actual knowledge and thus, should be disclosed by the seller to the buyer prior to the sale or transfer ofthis Property. COLORADO DEPARIMENT OF PUBLIC HEALTH AND ENVIRONMENT 4300 Cherry Creek Drive South Denver, CO 80246 Phone (303) 692-2000 Colorado Department of Public Health and Environment By: Date: Tracie White Remediation Program Manager Colorado Department of Public Health and Environment THE STATE OF COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT AND SAN JUAN COUNTY, COLORADO INTERGOVERNMENTAL AGREEMENT REGARDING SAN JUAN COUNY ORDINANCE 2020-1 THIS INTERGOVERNMENTAL AGREEMENT ("IGA") is executed by the State of Colorado, acting through the Colorado Department of Public Health and Environment ("CDPHE"), whose address is 4300 Cherry Creek Drive South, Denver, CO 80246, and San Juan County, State of Colorado, ("County") whose address is P.O. Box 466: 1557 Greene St, Silverton. Colorado 81433. RECITALS: WHEREAS, the United States Environmental Protection Agency ("EPA") and the CDPHE have and will conduct Comprehensive Environmental Response, Compensation, and Liability Act ("CERCLA") response actions including, but not limited to, response actions selected in the Interim Record of Decision dated May 20, 2019 ("IROD") and possible other futurerurther CERCLA response actions, at portions of the Bonita Peak Mining District Superfund Site (collectively referred to as "CERCLA response actions" ) in San Juan County; and WHEREAS, the-sites properties where CERCLA response actions havs e occurred included within the Bonita Peak Mining District ("BPMD" or "Site") are more fully described in an inventory of Remediated Mine Waste Areas ("Inventory"), attached to the San Juan County Ordinance described below, as may be modified from time to time and maintained within the Office ofthe San Juan County Clerk and Recorder for public viewing. Specifically, the subject CERCLA response actions will: manage acidic water discharging from mine portals with diversion trenches; divert storm water around mine waste piles; maintain existing mine portal sediment ponds; excavate in-stream mine wastes; and contain and isolate contaminated soils at mine impacted recreation staging areas using covers; and WHEREAS, prior to the BPMD Superfund site listing, non-CERCLA damatonremeeton measures were implemented on other Mine WasleSource Areas in San Juan County within and beyond the BPMD. These sites may be more fully described in the Inventory, as may be modified from time to time and maintained within the Office of the San Juan County Clerk and Recorder for public viewing. Specifically, the subject non- CERCLA recdhamatooremediasion measures: manage acidic water discharging from mine portals with diversion trenches and engineered bulkheads; divert storm water around mine waste piles; excavated in-stream mine wastes; and consolidated and contained mine wastes; and WHEREAS, although the CERCLA response actions are conducted to protect human health and the environment in accordance with the National Contingency Plan (40 C.F.R. Part 300), residual mine waste will remain at many of the BPMD Remediated Mine Waste Source Areas, including all of the IROD Mine Waste Source Areas. Likewise, residual mine waste remains at the non-CERCLA Mine Waste Source Areas. Contact with residual mine waste could result in unacceptable human exposure to lead and arsenic; and WHEREAS, the CERCLA response actions and non-CERCLA camationremediaton measures include engineered components such as diversion trenches, sediment ponds and covers that will not function as intended if disturbed; and WHEREAS, the Colorado Environmental Covenants Law, C.R.S. S 25-15-320(2), requires environmental covenants for environmental remediation projects related to remedial decisions made after July 1, 2001, that result in residual contamination levels determined safe for one or more specific uses, but not all uses, or where engineered features or structures are incorporated requiring monitoring, maintenance or operation or that will not function as intended if disturbed. Environmental covenants are only required for remedial decisions made pursuant to the: Resource Conservation and Recovery Act, 42 U.S.C. SS 6921-6939e, 6972, 6973 and 6991-69911; CERCLA, 42 U.S.C. S 9601, et seq.; Uranium Mill Tailings Radiation Control Act of 1978, 42 U.S.C. S 7901 et seq.; Colorado Radiation Act, C.R.S. SS 25-11-101 to 114 and 301-205; Colorado Hazardous Waste Act, C.R.S. SS 25-15-310 to 328; and Colorado Solid Waste Disposal Sites and Facilities Act, S 30- 20-100.5 et seq.; and WHEREAS, BPMD response actions, including those in the IROD, are selected pursuant to CERCLA and after July 1, 2001, thus triggering the requirement for environmental covenants at BPMD Remediated Mine Waste Source Areas. Remediation activities at non-superfund Mine Waste Source Areas were not conducted pursuant CERCLA or other statutes listed in the recital above, many ofwhich were completed prior to July 1, 2001, and therefore not are subject to the environmental covenant requirement; and WHEREAS, C.R.S. S 25-15-320(3)(b) authorizes CDPHE to waive the requirement for an environmental covenant for parcels ofland where the owner does not grant an environmental covenant under C.R.S. S 25-15-320 and where the County, City, or municipality having jurisdiction over the affected land has enacted an ordinance or resolution imposing the relevant environmental use restrictions, and has entered into an intergovernmental agreement with CDPHE; and WHEREAS, the County enacted Ordinance No. 2020-01 on [date] for the regulation ofland use, development and activities upon any property within unincorporated San Juan County containing Remediated Mine Waste Source Areas where residual mine wastes and engineered components exist, specifically including the Bonita Peak Mining District Superfund Site ("Ordinance"); and WHEREAS, The Ordinance implements environmental use restrictions and consultation requirements for land use permit applications that will protect human health and the environment and maintain engineered components at Remediated Mine Waste Source Areas; and WHEREAS, compliance with the Ordinance shall result in conditions at the Mine Waste Source Areas that are protective ofhuman health and the environment; and WHEREAS, CDPHE and the County enter into this IGA pursuant to the authority in C.R.S. $ 29-1-203 and S 25-15-320 for the purpose of protecting human health and the environment and maintaining engineered components at the Remediated Mine Waste Source Areas. NOW THEREFORE, CDPHE and the County agree as follows: 1. The above recitals shall be incorporated into this IGA as ift they were set forth below. 2. The term Remediated Mine Waste Source Areas" are hereby defined as any portion of real property upon which mine waste and any remediation components designed to contain, treat, divert, avoid or otherwise address any aspect ofsuch mine waste, are located, either partially or wholly. Remediated Mine Waste Source Areas are more fully described in the Inventory attached to the Ordinance, and as may be modified from time to time and maintained within the Office of the San Juan County Clerk and Recorder for public viewing. Remediated Mine Waste Source Areas include sites where CERCLA response actions and non-CERCLA CAmatoreRetoN measures were performed and include engineered components such as diversion trenches, sediment ponds and covers that will not function as intended. 3. The County shall maintain the Ordinance, subject to its authority to repeal or amend, but then only in accordance with the following: a. The County shall give at least thirty (30) days written notice to CDPHE of any proposed amendment to or repeal of the Ordinance; and b. In the event of an Ordinance amendment, the County and CDPHE shall work together to ensure continued protection of human health and the environment within Remediated Mine Waste Source Areas pursuant to C.R.S. S 25-15- 320(3)(b)(I). 4. Upon receiving an application for a building permit, zoning, subdivision, planned unit development, use by right, special review use, or any development activity ("permit application") for a Remediated Mine Waste Source Area, the County shall provide a copy ofthe Ordinance to the property owner and the building permit applicant. 5. The County agrees to not approve any permit application for a Remediated Mine Waste Source Area unless CDPHE provides prior written approval to the County. 6. As provided in C.R.S. S 25-15-3203)0)0I), this IGA authorizes the County and CDPHE to enforce the Ordinance at Remediated Mine Waste Source Areas. Pursuant to C.R.S. S 25-15-322, CDPHE and the County shall have the authority to file an action in San Juan County district court seeking injunctive relief to require compliance with the Ordinance at BPMD Remediated Mine Waste Source Areas. Pursuant to C.R.S. SS 30-28-124, 124.5, 209 and 209.5, the County shall also have the authority to enforce Ordinance violations at all Remediated Mine Waste Source Areas in accordance with Section 6 of the Ordinance. 7. Nothing in this agreement shall require the County to perform remediation or create an environmental covenant on County owned property. 8. This IGA does not prevent or limit the County from enforcing its Regulations as it would in the normal course of business. 9. This IGA does not prevent or limit the County from enforcing the Ordinance in any manner. 10. If CDPHE seeks to enforce the Ordinance to obtain injunctive relief from San Juan County District Court, CDPHE shall inform the County in writing of its intended actions not less than 14 days in advance of any filing. CDPHE shall not seek any reimbursement of its costs from the County. 11. This IGA shall become effective on the date of execution by the last signatory party to this IGA. 12. This IGA may be amended by mutual consent ofthe parties at the same organizational level as those who sign this IGA, or terminated by either party providing the other 14 days written notice. 13. CDPHE shall file a written notice in the chain of title for each property containing a Remediated Mine Waste Source Area identified in the Inventory by parcel ID number and name of mining claim. Said Notice shall be periodically updated. IN WITNESS WHEREOF, the parties have executed this agreement on the date indicated for each respective signatory: SAN JUAN COUNTY, COLORADO By: Peter C. McKay Iname andtitlel DATE ATTEST: Ladonna laramllomameand title APPROVED AS TO FORM Dennis Cobrchtameantane DATE COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT By: Jennifer Opila, Director DATE Hazardous Materials Waste Management Division APPROVED AS' TO FORM Jason E. King DATE Senior Assistant Attorney General Colorado Attorney General's Office Bonita Peak Mining District Update October 2020 o RES Vc United States COLORADO SEPA Environmental Protection UAS Department of Public Agency: Health 81 Environment TOF) ac hte/PwwwepaspVpefund/pontageak Site Updates Red and Bonita Bulkhead Test On September 21, 2020, the Red and Bonita (R&B) bulkhead test transitioned to the drawdown phase having reached a maximum of 184 ft. of head. After treating impounded water behind the R&B bulkhead at the Interim Water Treatment Plant (IWTP), discharge from the mine was returned to Cement Creek on October 22, 2020. Mine discharge flow and chemistry were verified as having returned to pretest conditions. A post-drawdown round of surface-water sampling is scheduled to be conducted within the next two weeks, as conditions allow. A report will be drafted after the data have been analyzed and will provide valuable information on the bulkhead's performance and potential hydrogeologic impacts. 2019 IROD Source Area Work EPA Koehler, Junction, Longfellow Mines EPA began work at the Koehler, Junction, and Longfellow mines in September. The work entails replacing a culvert beneath Road 825 and removing sediment and sludge from the pond located in the area. The culvert has successfully been replaced and EPA has installed a safety fence and will continue sludge removal in Spring 2021. United States Forest Service Brooklyn Mine Work Beginning on september 29, 2020, the USFS began work at the Brooklyn Mine. The USFS is working with the Colorado Division of Reclamation, Mining and Safety (DRMS) to complete Brooklyn project work. During this work there is a chance that turbidity might increase in Emporium Creek, which may cause localized discoloration in Mineral Creek. Trash and scrap metal have been removed from the site to recycle centers and landfills as appropriate. The Level One and Two diversion controls have been constructed. Over the next two weeks, depending on weather, USFS hopes to complete the Lower Level diversion controls. Fire preparedness at IWTP In response to the Ice Lake fire near Silverton, EPA evaluated existing emergency protocols to determine if improvements were necessary in the event that fires, or other natural disasters may require evacuation of the IWTP in the future. EPA updated evacuation protocols and emergency response plans. EPA closely coordinated with county officials and USFS to determine what EPA resources at the IWTP could be used to benefit fire and emergency response crews in Silverton if needed. 11/10/2020 San Juan County Mail Fwd: Please Forward to Town Board and County Commissioners Gmail Willy Tookey <admin@sanuancolorado.us> Fwd: Please Forward to Town Board and County Commissioners 1 message Silverton Film Office <silvertonfimoficee@gmail.com> Sun, Nov 8, 2020 at 4:20 PM To: Willy Tookey sdmngsnarcontous Willy, Please pass this email to all of the commissioners. It's about our donation request. Thank you, Rebecca Bertot Forwarded message From: Silverton Film Office <sivertonfilmoficee@gmail.com> Date: Fri, Nov 6, 2020 at 5:05 PM Subject: Please Forward to Town Board and County Commissioners To: Kelli Fries <kiries@silverton.co.us> CC: Lisa Branner tamer@smeroncous, bruceconrad wurecoma@sweron.m, Rebecca Bertot <slvertonfilmofice@gmal.com> Hello Silverton Town Trustees and San Juan County Commissioners, Thank you for considering The Silverton Film Office's donation request in your budgetary meetings. I am writing you today to explain our request and let you know where that money would be going and what benefit it would have on our community. As a new non-profit organization and a new Film Office, there is a lot of infrastructure to get into place in order to run smoothly and efficiently. Our primary purpose is to market our region and our film office's services to producers and filmmakers in order to attract them to spend their budget in our community. We have a lot to offer, SO once we have them curious about and considering us as their next location, the job becomes very easy. Where we need to be most proactive at the SFO is getting on their radar. How do we do this? Marketing. This includes a website, social media presence, attending events that put location in front of producers, and actively courting producers and location scouts. While we have been seeing some success with word of mouth promotion, an active approach would solidify our already budding reputation as a great location and ensure more consistency in attracting film productions across all seasons. These are the line items that are in need of funding: 1. A website. This would not only lend credibility to the film office but serve as a platform to promote our locations and amenities (lodging, catering, vehicle rentals, etc.) Estimated cost for this is $1,000 2. Subscription to Locations Hub service - This is a globally searchable location search engine. It is industry standard and can increase our visibility immensely. People can search for things like "Railroad bridge" or "mine" and be directed to us from all over the world. Here is and example on that website of the search for 'railroad bridge" This service is $500/year 3. Membership to AFCI - Accredited Film Commissioners International. This is almost like a "Union" of film commissions. Members enjoy being on their vastly used database of professional film commissions, invitations to their global trade shows that put film commissions and their locations in front of producerdrecosscous from all over the world, and some serious credibility. In order to join, the film commissioner must complete training courses offered by AFCI on the finer points of running a film commission that include how to establish and successfully run a film commission and best practices for dealing with producers, crew, and governmental agencies. From the AFCI Website: By joining the AFCI, Members and Affiliates are entitled to a wide range of tangible benefits such as: Access to the Online Member Community which enables private messaging member-to-member, access to production leads. the ability to post to closed chat forums (for Film Commission Members only), access to libraries of hundreds of reports, white papers and regulations from around the world and the ability to download event images for use in reports. FREE or heavily discounted access to AFCI University courses online tpslimaligpogie.comimalwon-asasswiserhwadwakwemeswMANMPNSAISINEDNA88045467862samchmy93A1682820415. 1/4 11/10/2020 San Juan County Mail Fwd: Please Forward to Town Board and County Commissioners the ability to attend the AFCI's high-level industry events such as AFCI Week, where AFCI co-hosts the Physical Production Power Brunch in conjunction with The, Hollywood Reporter, Meet the Execs and the multi- day Cineposium Conference. AI high profile listing on The Global Directory, a one-stop directory powered by the AFCI Discounted advertising rates with the AFCI's Media Partner Ability to use "AFCIMember" or "AFCI Affiliate" logo on marketing materials and more. AFCI Film Commission Members also receive notification to their inbox to log on to the Online Member Community and retrieve production leads from the Global Production Network Tool - an online form that enables content creators from around the world to submit projects (short and long form) for which they are seeking locations, stages, crew, incentives and other advice. About AFCI website This membership is $1,300.00/year and includes 2 ofthe courses. I would like to be able to take all of the courses they offer, Here is a list of those courses and fees. 4. Promotional Materials & Mailers - Having both paper and digital promotion materials is very important. Having something visual to grab interest immediately in important for producers. They are researching and considering hundreds of different choices from what actor to hire. to where to eat, to where to shoot. Having something tangible that shows us off will keep us in their minds as a potential location. Don't forget, it is a huge decision to decide to spend the bulk of their budget filming somewhere. They don't make that decision lightly. Costs for this would be around $500-/year for mailers and $300+ to an editor to put together a "trailer" for Silverton. Here is an example ofa "Location Reel" from the Oklahoma Office of Film and Television 5. Actively Courting Producers, Filmmakers, and Location Scouts - For this one, I will use a real-life example. I have been in discussions with a Producer who is currently in pre-production (planning phase) for a film set in a gold mining town in 1880. The location she was originally planning to use is in New Mexico. Luckily, for us, NM is shut down due to Covid and this has created many more hoops for her jump through to use the location she had originally planned. I have explained Silverton to her as an option and have even sent her photos. She likes the idea but had her mind set on a "Gold mining town" in a bit more arrid in landscape. I believe that if she CAME HERE and experienced Silverton, she would be sold! This would cost the Silverton Film Office 3 round-trip planc tickets, a few nights in one of our hotels and a handful of meals. The SFO would like to be able to have the funds to arrange for travel and accomodations for producers like this. While this would be at the expense of the SFO, we would likely be gaining a production with a 5 Million dollar budget. Most ofyou enember the ecunonc impact of The Greal Alaskan Race, and thal production only had a budgel of$1.2 Million. In addition, there are professional location scouts in Colorado and the surrounding states that represent many different productions and companies. Developing face to face relationships with them would be invaluable. htps.lmail.google.commaluo7k-laseaeb2beiviewepiisearch-alspermho-hvead3A16828362041546776525simpl-msg-a3A168283620415. 2/4 11/10/2020 San Juan County Mail Fwd: Please Forward to Town Board and County Commissioners What Are the Benefits? While one of the benefits of having the film industry present in Silverton is locations fees paid to the town, the majority of the benefits lie in direct spending to local businesses and wages paid for local hires. I have attached a spreadsheet of all Project Spending since we have opened the Film Office officially in August. have also calculated the Lodging tax increase between March of 2017 (When the Great Alaskan Race was here) and the year prior and post. Here are my results: March 2016: $2,046.00 Tax #s up 79.5% from the year prior (2016) March 2017: $3,674.00 Tax #s up 79.9% from the year post (2018) March 2018: $2,042.00 In order to ensure that this massive increase in tax revenue was just isolated to the month of The Great Alaskan race, I ran February numbers as well. Here are the results: February 2016: $2,911.00 Tax #s down 7.9% from the year prior (2016) February 2017: $2,679.00 Tax #s down 2% from the year post (2018) February 2018: $2,734.00 This displays a significant tax benefit, and this is just lodging. hope that I have adequately explained the top five priorities for developing the Silverton Film Office and explained the potential benefits clearly. The donations we get, either from the Town and County or anywhere else, will have a fantastic ROI. We have already begun to see the impact of the Silverton Film Office and this will only continue to grow as we get these key infrastructure and marketing pieces into place. Thank you sO very much for your consideration for our donation request. Please feel free to ask me any further questions, Rebecca Bertot Rebecca Bertot Film Commissioner Silverton Film Office SILVERTON ELL M OFFICE Rebecca Bertot Film Commissioner Silverton Film Office SIVERION FLLM OFFICE Project Spending Sheet1-3.pdf 38K htpslmailgooge.comhmal.wo7ketasenet2eivewepisarch-atépemmno-trean3A168289820415467862smp-map,faA3A168283620415. 3/4 11/10/2020 San Juan County Mail Fwd: Please Forward to Town Board and County Commissioners htps.lmail.google.comimalluo7k-taseaebplesveweplisearch-alspermhc-hnveadX3A1682896204194676525smpl-msp-aJA168283620415. 4/4 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO ROAD & BRIDGE - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 247,041 20,198.03 182,218.44 74% Administration 0 0.00 0.00 0% Liability Insurance (CTSI) 9,000 0.00 0.00 0% Workers Comp. Insurance (CTSI) 14,500 0.00 0.00 0% Travel 300 0.00 0.00 0% Utilities 9,000 1,076.09 7,402.55 82% Supplies 13,000 251.12 7,617.30 59% Coal/Propane 7,200 0.00 5,442.50 76% Building Maintenance 1,000 0.00 77.37 8% Safety - Signs 3,000 0.00 1,122.60 37% Fuel 38,000 0.00 18,603.76 49% Oil - Antifreeze 2,500 0.00 0.00 0% Tires 4,500 0.00 7,403.68 165% Equipment Repair 28,000 0.00 20,342.32 73% Magnesium Chloride 20,000 0.00 0.00 0% Avalanche Control 2,500 0.00 0.00 0% Rock Work - Blasting 0 0.00 0.00 0% Culverts 3,500 0.00 4,905.20 140% Gravel - Permit 350 0.00 331.03 95% Snow Removal 7,050 0.00 6,750.00 96% Bridge Maintenance 2,000 0.00 0.00 0% Equipment Payment 0 0.00 0.00 0% CDL Physicals/License 200 0.00 0.00 0% Clothing Allowance 600 0.00 200.00 33% Asphalt Materials & Striping 1,000 0.00 0.00 0% Miscellaneous 959 39.00 2,821.08 294% Sub-Total 415,200 21,564.24 265,237.83 64% Treasurer's Fees 4,000 404.44 4,261.08 107% Transfer to Escrows 139,000 0.00 0.00 0% Transfer to School 45,000 0.00 54,379.62 0% Sub-Total 603,200 21,968.68 323,878.53 54% Escrow Expenditures 139,000 0.00 95,366.26 69% TOTAL 742,200 21,968.68 419,244.79 56% Page 18 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO TREASURER - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 93,408 7,455.19 66,701.83 71% Supplies 750 41.75 99.73 13% Telephone/internet 100 0.00 0.00 0% Postage 750 0.00 1,029.56 137% Printing 4,500 0.00 1,508.20 34% Travel 1,250 0.00 0.00 0% Dues - Meetings 1,000 0.00 0.00 0% Computer Lease 15,000 1,458.00 30,368.60 202% Electronic Equipment 0.00 0.00 0% Maps 0 0.00 0.00 0% Miscellaneous 492 0.00 0.00 0% TOTAL 117,250 8,954.94 99,707.92 85% Page 17 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO SHERIFF - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 366,770 30,435.96 199,269.11 54% Workers Comp ins. 10,000 0.00 0.00 0% Supplies 8,500 914.53 8,451.73 99% Telephone/iternet 6,500 734.70 4,611.60 71% Postage 400 0.00 283.41 71% Printing 100 0.00 0.00 0% Training 2,500 0.00 690.00 28% Dues - Meetings 2,500 0.00 144.76 6% Ads - Legal Notices 300 0.00 0.00 0% Bonds 0 0.00 0.00 0% Vehicle Maintenance 6,000 0.00 1,707.41 28% Gasoline 16,000 1,146.01 7,549.25 47% Transient Persons 500 0.00 0.00 0% Dispatch Services 15,000 0.00 8,957.00 60% Vehicle Insurance 2,400 0.00 0.00 0% Matching Grant Funds 0 0.00 0.00 0% Rescues 150 0.00 0.00 0% Communications Towers 6,500 1,836.30 5,453.30 84% Special Events (4th of July) 4,000 0.00 0.00 0% Miscellaneous 680 375.00 1,040.00 153% Sub-Total 448,800 35,442.50 238,157.57 53% JAIL 25,000 0.00 2,275.00 9% TOTAL 473,800 35,442.50 240,432.57 51% Page 16 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO MISCELLANEOUS COUNTY OFFICES - EXPENDITURES 75% of Year Budget September Year to Date % of Budget CORONER Personnel 15,118 1,259.83 11,336.57 75% Miscellaneous 12,000 0.00 2,078.78 17% 27,118 1,259.83 13,415.35 49% Surveyor Personnel 2,500 0.00 0.00 0% Miscellaneous 0 0.00 0.00 0% 2,500 0.00 0.00 0% COUNTY ATTORNEY Personnel 45,000 3,120.00 25,857.00 57% Miscellaneous: 2,000 0.00 0.00 0% 47,000 3,120.00 25,857.00 55% DISTRICT ATTORNEY 20795 0.00 9,838.00 47% La Plata Courthouse Remodel 2,701 0.00 0.00 0% 23,496 0 9,838.00 42% VETERANS OFFICER Personnel 998 85.76 773.93 78% Miscellaneous 0 0.00 0.00 0% 998 85.76 773.93 78% EMERGENCY PREPAREDNESS Personnel 64,488 6,919.55 66,526.62 103% PIO 0.00 17,707.33 Miscellaneous 3,500 3,430.63 9,116.87 260% 67,988 10,350.18 93,350.82 137% Page 15 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO INTERGOVERNMENT - EXPENDITURES 75% of Year Budget September Year to Date % of Budget San Juan Basin Health 5,000 0.00 0.00 0% Planning Commission 400 0.00 0.00 0% Area Agency on Aging 850 0.00 0.00 0% Club 20 300 0.00 0.00 0% NACO 450 0.00 450.00 100% Volunteers of America 300 0.00 0.00 0% Region 9 E.D. District 425 0.00 425.00 100% Cemetery Donation 250 0.00 0.00 0% Fire Dept. Donations 100 0.00 0.00 0% San Juan Development Assoc. 5,000 0.00 0.00 0% Social Services 22,000 4,514.20 40,649.07 185% Town Shared Services 53,000 0.00 32,010.00 0% School - Subdivision Fees J 0.00 0.00 0% Annual Audit 10,000 10,500.00 10,500.00 105% Liability Insurance (CTSI) 35,000 0.00 0.00 0% Workers Comp. Insurance (CTSI) 6,000 0.00 0.00 0% Transportation Dues 450 0.00 0.00 0% Housing Solutions Grant 500 0.00 0.00 0% AXIS Mental Health 500 0.00 0.00 0% CCI Dues 6,175 0.00 6,226.00 101% Preschool Loan 6,000 0.00 3,200.00 53% MSI 1,000 0.00 0.00 0% SWCOG 4,000 0.00 2,700.00 68% Fireworks Donation 500 0.00 0.00 0% Alpine Ranger 3,000 0.00 0.00 0% Cascade Village Fiber 0 0.00 0.00 0% Silverton Youth Center 500 0.00 0.00 0% Sub-Total 161,700 15,014.20 96,160.07 59% GRANTS SHF - Hospital Building 49,000 10,840.00 93,173.22 190% DOLA Fire Truck 267,500 0.00 0.00 0% CDPHE Communications Liaison 48,000 4,982.38 39,582.58 82% Emergency Management 0 0.00 0.00 0% SHF Courthouse 194,000 0.00 2,920.00 0% DOLA Courthouse 167,537 0.00 0.00 0% Underfunded Courthouse Grant 120,000 32,785.67 44,235.67 37% Housing Solutions CDBG 185,000 0.00 58,874.50 32% Document Digitizing Grant 0.00 69,994.50 Other Grants 25,000 4,852.70 17,417.07 70% Sub-Total 1,056,037 53,460.75 326,197.54 31% Page 14 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO HEALTH DEPARTMENT - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel by Grant 90,368 16,263.57 113,902,52 126% Personnel by General Fund 29,656 0.00 0.00 0% Supplies 1,000 1,277.33 2,298.79 230% Postage 100 11.00 88.15 88% Telephone 0.00 0.00 0% Travel - Training 500 0.00 117.47 23% Dues Meetings 400 383.00 780.70 195% Licenses & Certifications U 111.00 111.00 0% Vaccines 500 199.36 342.91 69% Miscellaneous 444 230.00 1,479.30 333% Total Operations 32,600 2,211.69 5,218.32 16% Emergency Planning PHEP 16,353 0.00 0.00 0% SIMM 4,000 0.00 0.00 0% Health Care Program Grant MCH/HCH 11,957 0.00 0.00 0% STEPP 36,866 3,590.00 4,394.59 12% OPPI 17,386 Immunizations 8,438 0.00 0.00 0% Miscellaneous Grants 5,000 808.79 5,611.96 112% Total Grants 100,000 20,662.36 123,909.07 124% TOTAL 132,600 22,874.05 129,127.39 97% Page 13 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO CUSTODIAN - EXPENDITURES 75% of Year COURTHOUSE Budget September Year to Date % of Budget Personnel 26,000 2,709.85 20,618.73 79% Supplies 900 145.27 1,158.89 129% Maintenance 3,500 267.00 2,934.70 84% Repairs 2,500 2,715.10 3,585.31 143% Utilities 15,000 1,826.73 16,680.65 111% Propane/Coal 11,000 0.00 10,308.60 94% Vehicle Maintenance 500 0.00 0.00 0% Miscellaneous 600 0.00 420.00 70% Sub-Total 60,000 7,663.95 55,706.88 93% HOSPITAL Personnel 15,000 1,588.43 12,998.58 87% Supplies 500 145.27 708.88 142% Maintenance 1,500 200.00 1,207.81 81% Repairs 500 996.88 1,376.03 275% Utilities 7,000 629.33 3,204.65 46% Coal 10,000 0.00 10,249.80 102% Miscellaneous: 500 0.00 0.00 0% Sub-Total 35,000 3,559.91 29,745.75 85% TOTAL 95,000 11,223.86 85,452.63 90% Page 12 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO COMMISSIONERS - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 120,788 10,108.10 85,258.50 71% Supplies 1,000 42.73 2,307.48 231% Telephone 100 0.00 0.00 0% Postage 25 0.00 0.00 0% Printing 1,000 86.14 1,173.04 117% Travel 2,000 0.00 0.00 0% Miscellaneous 587 54.70 1,489.63 254% TOTAL 125,500 10,291.67 90,228.65 72% Travel Kuhlman 0.00 0.00 McKay 0.00 0.00 Fetchenhier 0.00 0.00 Total 0.00 0.00 Page 11 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO CLERK & RECORDER - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 102,721 9,690.81 83,066.00 81% Supplies 1,500 387.46 2,107.16 140% Telephone/internet 100 0.00 0.00 0% Postage 1,500 0.00 140.47 9% Printing 500 38.23 327.47 65% Travel - Training 1,000 0.00 226.96 23% Dues - Meetings 800 0.00 796.95 100% Recording Service and Maintenance 7,000 0.00 6,900.00 99% Recorder's Equipment Replacement 14,325 0.00 14,445.00 101% Miscellaneous: 298 0.00 668.75 224% TOTAL 129,744 10,116.50 108,678.76 84% ELECTIONS - EXPENDITURES TOTAL 5,000 817.94 13,272.82 265% Page 10 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO ASSESSOR - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 105,473 9,663.68 83,918.63 80% Supplies 6,500 0.00 4,204.71 65% Telephone 250 0.00 0.00 0% Postage 500 0.00 197.29 39% Printing 1,300 0.00 0.00 0% Travel 4,000 0.00 882.40 22% Dues 550 0.00 110.00 20% Computer Lease 15,000 1,458.00 30,368.60 202% Mapping 7,000 0.00 2,100.00 30% Master Touch 0 0.00 205.19 0% Equipment 2,700 0.00 225.00 8% Consulting 7,000 0.00 0.00 0% Miscellaneous 427 0.00 0.00 0% TOTAL 150,700 11,121.68 122,211.82 81% Page 9 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO AMBULANCE - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Ambulance Association 86,400.00 7,200.00 64,800.00 75% TOTAL 86,400.00 7,200.00 64,800.00 75% EMS Sales Tax 375,000.00 38,333.33 344,999.97 92% Escrow 10,000.00 0.00 0.00 0% 471,400.00 45,533.33 409,799.97 87% FIRE - EXPENDITURES Budget September Year to Date Fire Authority 35,082.00 0.00 25,179.00 72% Truck Payment 0.00 0.00 0.00 0% Fireman's Pension 10,000.00 0% TOTAL 45,082.00 0.00 25,179.00 56% EMS Sales Tax Building Lease Purchase 25,678.00 0.00 12,838.70 50% Building Maintenance & Operation 8,000.00 353.00 6,179.96 77% Insurance 5,000.00 0.00 0.00 0% Escrow 20,000.00 0.00 0.00 0% 103,760.00 353.00 44,197.66 43% Emergency Services Other 56,000.00 8,475.23 341,513.22 610% Total Emergency Service 567,660.00 0.00 795,510.85 140% Energency Service Sales Tax 509,678.00 0.00 705,531.85 138% Page 8 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO ADMINISTRATOR - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Personnel 118,823 9,242.48 87,623.12 74% Supplies 500 108.99 369.43 74% Telephone/internet 1,100 135.70 715.48 65% Postage 50 0.00 0.00 0% Travel 3,000 0.00 802.32 27% Training 1,000 0.00 0.00 0% Electronic Equipment 0 0.00 0.00 0% Equipment Repair/Maint. 0 0.00 0.00 0% Subscription - Dues 100 0.00 100.00 100% Miscellaneous 427 0.00 0.00 0% TOTAL 125,000 9,487.17 89,610.35 72% Page 7 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO GENERAL FUND - EXPENDITURES 75% of Year Budget September Year to Date % of Budget Administrator 125,000 9,487.17 89,610.35 72% Ambulance 86,400 7,200.00 64,800.00 75% Assessor 150,700 11,121,68 122,211.82 81% Clerk & Recorder 129,744 10,116.50 108,678.76 84% Commissioners 125,500 10,291.67 90,228.65 72% Coroner 27,118 1,259.83 13,415.35 49% County Attorney 47,000 3,120.00 25,857.00 55% Custodian 95,000 11,223.86 85,452.63 90% District Attorney 23,496 0.00 9,838.00 42% Elections 5,000 817.94 13,272.82 265% Fire Department 45,082 0.00 25,179.00 0% Health Dept. 132,600 22,874.05 129,127.39 97% Intergovernment 161,700 15,014.20 96,160.07 59% Jail 25,000 0.00 2,275.00 9% Office of Emergency Preparedness 67,988 10,350.18 93,350.82 137% Sheriff 448,800 35,442.50 238,157.57 53% Surveyor 2,500 0.00 0.00 0% Treasurer 117,250 8,954.94 99,707.92 85% Veterans Officer 998 85.76 773.93 78% Miscellaneous 15,000 10,339.49 48,187.64 321% Sub-Total 1,831,876 167,699.77 1,356,284.72 74% Grants 1,056,037 53,460.75 326,197.54 31% Sub-Total 2,887,913 221,160.52 1,682,482.26 58% Treasurer's Fees 52,000 5,213.91 54,521.00 105% Transfer to Escrow 71,000 0.00 0.00 0% Transfer to Emergency Fund 121,482 0.00 0.00 0% Sub-Total 3,132,395 226,374.43 1,737,003.26 55% Escrow Expenditures 295,000 0.00 0.00 0% TOTAL 3,427,395 0.00 1,737,003.26 51% Page 6 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO FUND EXPENDITURES 75% of Year Budget September Year to Date % of Budget General Operation Total 3,132,395 226,374.43 1,737,003.26 55% General Operation 1,831,876 167,699.77 1,356,284.72 74% General Operation Grants 1,056,037 53,460.75 326,197.54 31% Road & Bridge Operation 603,200 21,968.68 323,878.53 54% Emergency Services Fund 839,550 0.00 705,531.85 84% Contingency 10,000 0.00 0.00 0% County Lodging Tax 100,000 0.00 60,000.00 60% Conservation Trust 6,000 9.23 25.99 0% Noxious Weed Management 1,988 0.00 0.00 0% TABOR Emergency 0.00 0.00 0% Social Services 203,900 0.00 96,934.21 48% Anvil Mountain Workforce Housing 116,500 0.00 93,801.35 81% Escrow Accounts (Below) 262,000 0.00 0.00 0% TOTAL 5,275,533 248,352.34 3,017,175.19 57% Escrow Accounts Budget September Year to Date Ambulance 0 0.00 0.00 0% Fire Department 115,000 0.00 0.00 0% Sheriff's Vehicle 0 0.00 0.00 0% Computer Equipment 0 0.00 0.00 0% Clerk's Technology Fund 0 0.00 0.00 0% Courthouse 10,000 0.00 0.00 0% Assessor/Treasurer 0 0.00 0.00 0% Historical Archives 0 0.00 0.00 0% Workforce Housing 0 0.00 0.00 0% Land Use Fund 0 0.00 0.00 0% Emergency Preparedness 0 0.00 0.00 0% Gravel 0 0.00 0.00 0% Secure Rural School 0 0.00 0.00 0% 125,000 0.00 0.00 0% County Barn 21,000 0.00 0.00 0% Road Equipment 116,000 0.00 0.00 0% LOST 4-Wheelers 0 0.00 0.00 0% CR 2 and 110 Asphalt Maintenance 0 0.00 0.00 0% CDOT Contract (110A & B) 0 0.00 0.00 0% 137,000 0 0% TOTAL 262,000 Page 5 of 18.00 0.00 0% 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO ROAD & BRIDGE FUND REVENUE 75% of Year Budget September Year to Date % of Budget P.I.L.T. 93,000 0.00 98,113.00 105% Forest Reserve 89,000 0.00 54,381.98 61% Highway Users Tax 390,000 38,157.78 250,975.10 64% S.O. Tax A, B, C, F 1,100 83.58 850.34 77% Refunds 3,000 1,043.86 4,622.95 154% Sale of Assets 0 0.00 0.00 0% Magnesium Chloride (USFS) 0 0.00 0.00 0% CORE Mountain Fee 6,000 0.00 0.00 0% EPA COOP Agreement 0.00 0.00 0% Title II SRS 0.00 0.00 0% Miscellaneous: 2,500 0.00 3,862.00 154% Sub-Total 584,600 39,285.22 412,805.37 71% Property Tax 12,000 221.05 11,357.74 95% Delinquent Tax and Interest 100 10.53 49.38 49% TOTAL 596,700 39,516.80 424,212.49 71% Page 4 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO GENERAL FUND REVENUE 75% of Year Budget September Year to Date % of Budget P.I.L.T. 0.00 0.00 0% S.R.S. 0 0.00 0.00 0% Cigarette Tax 250 27.99 229.74 92% Town Contract - Sheriff 262,631 22,426.09 224,260.90 85% USFS Contract - Sheriff 4,000 0.00 4,619.70 115% BLM Contract - Sheriff 10,000 0.00 0.00 0% Social Services 22,000 2,183.50 20,012.90 91% S.O. Tax A, B, C, F 82,000 6,100.34 62,065.03 76% Sales Tax 150,000 21,757.01 128,412.46 86% Liquor Licenses 3,000 175.00 250.00 8% Building Permits / Fees U 0.00 0.00 0% Land Use Fees 5,000 840.00 4,840.00 97% Subdivision Fees 0 0.00 0.00 0% Workforce Housing Fees 0.00 0.00 0% Sheriff's Fees/Fines 500 0.00 0.00 0% Clerk's Fees 31,000 6,006.98 32,901.03 106% Treasurer's Fees 86,000 5,934.87 73,625.18 86% Health Dept. Grants & Fees 100,000 24,320.55 173,949.12 174% Copies - Maps - etc. 200 0.00 0.00 0% Investment Income 17,000 293.91 9,214.95 54% Courthouse Rent 2,500 0.00 0.00 0% Hospital Building Rent 1,200 0.00 0.00 0% Advertise/Overbids 4,000 48.00 509.00 13% IGA with Town of Silverton 9,641 0.00 14,059.00 146% Road & Bridge Administration J 0.00 0.00 0% Property Tax 896,817 17,584.00 843,335.79 94% Delinquent Tax + Interest 5,000 823.41 4,000.35 80% Preschool Rent 6,000 0.00 3,000.00 50% Fire Authority Reimbusembent 6,000 0.00 5,926.00 0% Mineral Lease 25,000 17,233.00 56,718.42 227% Election Riemburse 1,100 0.00 7,878.53 716% Alpine Ranger 7,500 0.00 0.00 0% Excise Tax 5,000 371.96 1,451.10 29% Veterans 5,000 0.00 7,350.00 147% Miscellaneous Revenue 15,000 201,585.32 274,035.08 1827% Sub-Total 1,763,339 327,711.93 1,952,644.28 111% Ambulance Grant 180,000 0.00 0.00 0% SHF Hospital Building 49,000 0.00 0.00 0% Emergency Management 14,000 0.00 18,350.00 131% DOLA Courthouse 167,537 0.00 0.00 0% SHF Courthouse 100,000 0.00 0.00 0% Housing Solutions CDBG 185,000 0.00 80,742.40 44% CDPHE Communication Liaison 57,309 0.00 30,000.00 52% Underfunded Courthouse Grant 120,000 0.00 0.00 0% DOLA Fire Truck 267,500 0.00 0.00 0% Software 0 0.00 34,617.90 0% Other Grants 25,000 5,132.00 253,975.80 1016% Sub-Total 1,165,346 5,132.00 417,686.10 36% TOTAL 2,928,685 332,843.93 2,370,330.38 81% Page 3 of 18 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO FUND REVENUE 75% of Year Budget September Year to Date % of Budget General Operation 1,763,339 327,711.93 1,952,644.28 111% General Operation Grants 1,165,346 5,132.00 417,686.10 36% General Operation Total 2,928,685 332,843.93 2,370,330.38 81% Road & Bridge Operation 596,700 39,516.80 424,212.49 71% Emergency Services Fund 730,927 120,650.92 386,368.32 53% Contingency 0.00 0.00 0% County Lodging Tax 101,000 162.39 46,447.25 46% Conservation Trust 740 186.74 559.15 76% TABOR Emergency 0 0.00 0.00 0% Noxious Weed Management 0.00 0.00 0% Social Services 187,638 2,020.62 106,981.91 57% Anvil Mountain Workforce Housing 279,000 10,434.41 100,621.62 36% Escrow Accounts (Below) 239,000 0.00 0.00 0% TOTAL 5,063,690 505,815.81 3,435,521.12 68% Escrow Accounts Budget September Year to Date Ambulance 10,000 7.67 232.92 2% Fire Department 34,500 22.09 671.17 2% Sheriff's Vehicle 10,000 2.52 76.65 1% Search and Rescue 5,000 0.00 0.00 0% Computer Equipment 1.54 46.81 0% Clerk's Technology Fund 500 66.00 338.40 68% Courthouse 10,000 125.11 3,973.08 40% Assessor/Treasurer 0 2.17 65.91 0% Historical Archives 0.74 22.47 0% Workforce Housing 25,000 5.36 162.58 1% Land Use Fund 5,000 9.66 293.48 6% Emergency Preparedness 2.49 75.66 0% Gravel 20,000 3.47 105.22 1% Secure Rural Schools 0 0.00 0.00 0% 120,000 248.82 6,064.35 5% Road Equipment 88,000 17.19 521.95 1% County Barn 21,000 16.07 488.06 2% LOST 4-Wheelers 0 1.16 35.47 0% CR 2 and 110 Asphalt Maintenance 10,000 25.55 776.40 8% CDOT Contract (110A & B) 0 0:00 0.00 0% 119,000 59.97 1,821.88 2% TOTAL 239,000 Page 2 of308.79 7,886.23 3% 2020 SEPTEMBER FINANCIAL REPORT SAN JUAN COUNTY, COLORADO Beginning Balance Revenue Expenditures Ending Balance Total General Operation 733,928 2,370,330.38 1,737,003.26 1,367,255 Road & Bridge Operation 441,282 424,212.49 323,878.53 541,616 Contingency 54,555 0.00 0.00 54,555 TABOR Emergency 30,000 0,00 0.00 30,000 Social Services 79,589 106,981.91 96,934.21 89,637 Conservation Trust 9,133 559.15 25.99 9,666 County Lodging Tax 198,043 46,447.25 60,000.00 184,490 Emergency Services Fund 690,330 386,368.32 705,531.85 371,167 Anvil Mountain Housing 134,739 100,621.62 93,801.35 141,559 Noxious Weed Management 1,988 0.00 0.00 1,988 Escrow Accounts (Below) 750,374 308.79 0.00 750,682 TOTAL 3,123,961 3,435,829.91 3,017,175.19 3,542,615 ESCROW ACCOUNTS Balance Revenue Expenditures Balance Ambulance 52,078 7.67 0.00 52,085 Fire Department 145,009 22.09 0.00 145,031 Sheriff's Vehicle 43,035 2.52 0.00 43,038 Computer Equipment 4,043 1,54 0.00 4,044 Clerk's Computer Equipment 2,889 66.00 0.00 2,955 Courthouse 63,018 125.11 0.00 63,143 Assessor/Treasurer 3,091 2.17 0.00 3,094 Historical Archives 328 0.74 0.00 328 Workforce Housing 2,477 5.36 0.00 2,482 Land Use Fund 50,174 9.66 0.00 50,183 Emergency Preparedness 2,157 2.49 0.00 2,159 Secure Rural Schools 125,648 0.00 0.00 125,648 Gravel 144,421 3.47 0.00 144,424 County Barn 35,088 16.07 0.00 35,104 Road Equipment 13,006 17.19 0.00 144,438 LOST 4-Wheelers 3,862 1.16 0.00 35,089 CR: 2 and 110 Asphalt Maintenance 60,051 25.55 0.00 60,077 CDOT Contract (110A & B) 0 0.00 0.00 0 TOTAL 750,374 308.79 0.00 750,682 Page 1 of 18 Slvetton SANJUAN COUNTY PO Box 250 PO Box 466 Silverton, CO 81433 Silverron, CO 81433 970-387-5522 970-387-5766 Date: November 8, 2020. For: November 12 Board of County Commissioners Meeting. From: Town/County Planning Director. Regarding: Some oft the Planning Department Work During the Past Two Weeks. Town and County Projects The past two weeks were largely spent in meetings and organizing ppicatons/upcoming work. The meetings were the following: -October 26- Town Board of Trustees Meeting. -October 27- I met with the new Town Staff Assistant Nate Baxter, to get him started on creating a digitized version of various Town maps and Planning forms, to post on the Town website. -October 27- The Planning Commission reviewed five Town/County applications'agenda items. -October 28- I was requested to attend the Town Parks Recreation & Events Committee Meeting, where we discussed how to coordinate the Town and County Special Events and Film Permits Applications. Special Events and Film Permits often occur part in Town and part in the County, SO Town StaffLisa Branner and I are working (with the new non-profit Silverton Film Office) on how to coordinate the Town and County Special Events applications/forms. -October 28- Board of County Commissioners Meeting. -October 29- Weekly Town Staff Meeting, where we discussed recent Town staff work, and we also discussed our community's current/future need for mpboyewudtomehfiuiane housing. -October 30- Weekly Town Code Committee Meeting, where we discussed proposed revisions to the Town's Vacation Rental regulations, which the Planning Commission had just reviewed. November 3- Town Master Plan Committee Meeting, which was brief and was rescheduled for November 17, because the Zoom passcode number hadn't been included on the posted agenda. November 4- Town Budget Work Session, where the Town 2021 budget was reviewed by the Town Board of Trustees and Town Staff. November 4- Town/County Joint Budget Work Session, where the Town/County 2021 shared services and budgets were discussed by the Town Board and County Commissioners. November 5- Weekly Town Staff Meeting, during which the Town staff discusses a brief update on each person's work and various Town/County issues, each Thursday morning. -November 6- Weekly Town Code Committee Meeting, where Town staff met to review new changes the Planning Department had made to the proposed Vacation Rental Ordinance. Many applications have arrived over the past few weeks, and those were organized into binders, in order to start creating "packets" for the various upcoming Town and County board meetings. The applications and upcoming work I organized was generally the following: -Seven Town/County applications for the upcoming December 8 Planning Commission meeting. Those seven items currently include three County projects, and four Town projects. Several of them will require notifying the adjacent landowners by mail this week. The applications get reviewed for completeness, and then scanned and posted on the Town/County websites, when the neighbors are notified. Staff reports will be prepared for each ofi those projects, comparing the applications to the applicable Town/County regulations. -Three Town Variance Applications have been received, for review by the Town's Board of Adjustment. By a group email I corresponded with the three Town Variance applicants this week, regarding some items missing from their applications, and envelopes, and paying the application fees. This week I will be contacting the Board members, to suggest a date/time for the specially-conyened Town's Board of Adjustment. The applications will be scanned and posted online, the adjacent land owners notified, and legal notices and Staff Reports are required. -Two applications are being prepared for review by the Board of County Commissioners on November 25. These two projects were reviewed by the Planning Commission on October 27. Legal notice(s) are required, and a Staff Report will be written for each, summarizing how the application compares to County regulations, along with Planning Commission recommendations. -Three Vacation Rental Applications have just been received, for three houses within the Town ofSilverton. Two oft them are within the downtown BP zone, where Vacation Rentals are a Use by Right. These were opened and organized into a binder, and Planning/Building Department review will occur soon, to see if the applications are complete and meet the requirements. One is in a non-BP zone, which will require notification by mail ofthe adjacent land owners. I am currently working with other Town staff on proposing changes to the Town's Vacation Rental regulations. The general purpose would be to preserve some of our rental houses for longer term workforce housing. -The Town Board has one project to review, with an October 27 recommendation from the Planning Commission. That review will require a legal notice, and the Town Board review will probably occur on November 23. The site is within the Avalanche Hazard Overlay District, which is a popular area this year, because that is where much of our remaining vacant lots are located. There are at least three more applications'agenda items I have coming up for the Town Board to consider, in Public Hearings in December/anuary. -There are two County Special Events Permits Applications to process currently; one is for a repeat filming event of the Animas River and the other just received I believe is an upcoming running/race event. Both of these proposed Special Events overlap with the Town Special Events Permitting (which is handled by Town StaffLisa Branner). The County application form for County Special Events and Film Permits is going to be made to resemble the newly updated Town Special Events and Film Permit Application forms. -There is an abundance of calls and emails to answer, regarding various mining claims and lots in Town, and Town/County application processes, requirements, and regulations. This is good, because it means people are inquiring because they want to find out how to follow the local rules and regulations. I am working towards getting some Town/County maps and forms posted online, on the Town/County websites, to eventually reduce the need to send each individual person certain Town/County maps and forms. Posting some documents online will eventually reduce some oft the everyday Staff time for me, as well as the others who receive frequent inquiries, such as the Town/County Building Inspector, the Town Public Works Director, the County Assessor, and County Administrator. -Every two weeks, I prepare a one-page form, Staff Report for thè Town Board. If you would like to see those, they are posted on the Town website, within the Town Board of Trustees Meeting Materials "board packets." 99 -Ifyou have any questions about the Town/County Planning Department, you can contact me at any time, at my Town Hall email address ladir@alverton.ous), my Town Hall work cell phone (970) 946-9408, or at my home landline phone 387-0500.