BOARD OF COUNTY COMMISSIONERS SUMMIT COUNTY 970.453,3414ph I 970.453.3535 E 208 East Lincoln Ave. I PO Box 68 COLORADO summitcountycogoy Breckenridge, CO 80424 TO: Board of County Commissioners David Rossi Jeff Huntley FROM: Johanna Jacobsen RE: Work Session Meeting of April 1, 2025 DATE: Tuesday, April 1, 2025 Attendees: Elected Officials: Eric Mamula, Nina Waters, and Tamara Pogue- County Commissioners Staff: David Rossi, County Manager; Jeff Huntley, County Attorney; Steve Greer, Assistant County Manager; Andy Atencio, Assistant County Manager; David Reynolds, Finance Director; Cameron Turpin Valentine, Assistant County Attorney; Adrienne Isaac, Communications Director; Allison Hiltz, Director of Community Partnerships; Caitlin Johnson, Executive Administrative Manager; Johanna Jacobsen, Administrative Assistant; Chris Lubbers, Transit Director; Alice Gustafson, Interim County Engineer; Dan Manguso, Operations Manager; Katherine King, Open Space & Trails Director; Lina Lesmes, Interim Housing Co-Director; Brandon Howes, Interim Housing Co-Director; Michael Berry, 911 Director; Eric Monk, Contracts Administrator; Andrew Armstrong, Assistant County Attorney; Susan Lee, Planning Director; Toby Weiner; Assistant County Attorney; Amanda McQueer, Administrative Manager. Guests (in person or via Zoom): Peter Siegel, James Letson, Kristy Butchko, Kristi D'Agati, Abigail Teitjen, Adam Fernan, Becky Bowers, Jim Benkelman, Julia Craft, Kit Geary, Trish Emerson, Jennifer Schenk, Catherine Schaaf, Tom Kenyon, Michael Koch, Chirs Guarino, Jess Hoover, Lauren Richmond, and others who did not sign in. I. Strong Future Early Childhood Committee Quarterly Update Catherine Schaaf discussed topics including but not limited to: Ms. Hiltz began the meeting by providing an overview of the Early Childhood Options (ECO) presentation, which will include a discussion on current funding, short-term financial planning, and outlined next steps. Ms. Schaaf followed by reviewing staffing updates, noting the need for an additional part-time position to support the processing of tuition assistance applications, particularly to manage the increased workload expected in the spring. The Early Childhood Council's (ECC) Request for Information (RFI) was accepted, allowing the council to continue its community-Dased work. This includes efforts in systems building, quality improvement, childcare resource and referral services, and provider navigation. Additionally, the Local Coordinating Organization (LCO) Request for Applications (RFA) was approved for participation in Colorado's Universal Preschool Program. The contract for the 2024-2025 program year between Wildflower and Head Start has been fully executed. The next step involves reaching out to Silverthorne Town Council to provide program updates Summit County Board of County Commissioners Work Session Meeting Minutes of April 1, 2025 Page 1 of 6 and to ensure alignment on strategies and policy initiatives. Commissioner Pogue discussed the Colorado Child Care Assistance Program (CCAP) funding freeze, and the future of Head Start. She emphasized the need for a broader conversation about Strong Future funds and their priorities. In response, Ms. Schaaf presented a comprehensive landscape of current funding streams and the number of children served by various programs. She reviewed the qualifications for CCAP, Head Start, and Universal Pre-K. Ms. Schaaf further reviewed funding details for Summit Pre-K (SPK) and First Steps, providing data on the number of children supported through these programs. She updated the group on ongoing planning efforts, which are taking place biweekly. Key issues under review include reassessing award scales, potentially capping reimbursements for infant/toddler and Pre-K programs, and considering factors such as household size, financial hardship, and braided funding strategies. Ms. Schaaf acknowledged that the current level of service may not be sustainable, and that future support will likely need to focus on lower-income families. Ms. Hiltz provided additional insights into state and federal funding uncertainties and noted that their planning focus has shifted accordingly. The team will return to the board with recommendations on funding priorities and prepare a formal RFP for long-term planning once more clarity is achieved. Commissioner Pogue emphasized the importance of buy-in from local towns. Ms. Schaaf noted that while not all towns are currently involved, outreach to town councils is underway. Mr. Rossi added that town managers are engaged, and Commissioner Pogue stressed that broad participation will be essential, especially in light of potential new childcare center developments. Commissioner Mamula raised concerns about the disparity in municipal contributions to childcare, stating that it is not sustainable for the county to shoulder the burden alone. He pointed out that while some towns invest significantly, others do not contribute at the same level. Commissioner Waters inquired about the lengthy 3-4-hour application process and whether that reflected staff or applicant time. Ms. Schaaf responded that the time estimate applies to both staff and parents, though she could not confirm the exact time burden on families. The conversation addressed concerns about application complexity, with Ms. Schaaf emphasizing her ongoing efforts to streamline the process despite its inherent time demands. Commissioner Mamula pointed out a messaging gap, suggesting the public lacks a clear understanding of the childcare crisis. He called for a more concise, bullet-pointed communication piece to explain the funding challenges and broader context. Ms. Schaaf noted her attempts to condense the messaging onto a single page but acknowledged the difficulty of doing sO effectively. She suggested collaborating with someone skilled in communications and acknowledged that word of mouth and personal outreach have been effective sO far. Commissioner Pogue emphasized the high return on investment in childcare and the importance of revisiting previous messaging efforts. Commissioner Mamula added that messaging should also speak to the economic benefits of ensuring employees can work-an angle that may resonate with individuals less focused on early childhood development. Finally, Ms. Schaaf outlined the next steps, and the commissioners concluded the meeting by expressing their gratitude for Ms. Schaaf's continued dedication and hard work. Summit County Board of County Commissioners' Work Session Meeting Minutes of April 1, 2025 Page 2 of6 I. Transit Center Grant Status Update Chris Lubbers, Tom Kenyon, Michael Koch, and Chirs Guarino discussed topics including but not limited to: Mr. Lubbers began the presentation with a 30-day project overview, and then provided a 90-day lookahead, noting that the project is 80% grant funded. Mr. Lubbers introduced Mr. Koch, who previously built a similar facility in Winter Park, along with Tom Kenyon and Michael Guarino from the Artaic Group. Mr. Kenyon then outlined the upcoming work in the next 90 days, which includes snow removal, utility relocations, site grading, and the beginning of foundation work. He also shared the site logistics plan, offering an update on the current site layout and building footprint. Mr. Koch provided a detailed funding update, with insights into current developments at the federal level. He confirmed that the grant has been allocated and contracted and is not under any additional review. Following this, Mr. Koch discussed the structure of the funding agreements and reviewed the Grant Compliance Checklist, which includes all requirements needed before receiving the award. He confirmed that all items on the checklist have been completed. He then reviewed the monthly reimbursement package, highlighting the required documentation as well as the contractor invoice package. He provided an overview of the main contractors and subcontractors involved in the project. The group then examined the compliance documentation process, which takes place after invoices are submitted. Mr. Koch walked through the certified payroll process. He also reviewed the overall reimbursement timeline. Mr. Reynolds inquired whether the cost of housing was included in the presented graph, and it was confirmed that housing costs are factored into the project's exposure graph. Mr. Guarino emphasized the team's motivation to maintain project momentum. Commissioner Mamula asked about the Transit budget's capacity to support the project. Mr. Lubbers stated that $34 million is currently allocated, with approximately $20 million in unrestricted funds available. Commissioner Mamula brought up some concerns regarding microtransit. Mr. Lubbers addressed those by suggesting that launching a new service amid a high-risk, high-reward project might not be advisable. He recommended waiting two years before pursuing microtransit, emphasizing the importance of not jeopardizing what could be the largest grant ever awarded to a rural transit facility in the nation. Commissioner Pogue acknowledged the importance of providing transportation support to local residents and asked if there were interim solutions that could be implemented. Mr. Lubbers proposed enhancing existing fixed-route services by improving connectivity and increasing frequency. He offered several examples of how this could be achieved within the current project scope. Commissioner Pogue requested that staff return in a few months with more interim options. Commissioner Waters agreed with the approach. The commissioners concluded the meeting by thanking the presenters for their time and efforts. III. State of the Roads Update Steve Greer, Alice Gustafson, and Dan Manguso discussed topics including but not limited to: Mr. Greer began the presentation by introducing Alice Gustafson and Dan Manguso. Ms. Gustafson opened with an overview of the presentation, which began with a status update on the Overall Condition Index (OCI) and its key takeaways. She first presented the OCI Distribution as of January 30, 2025, detailing the condition breakdown of county roads. She highlighted that some arterial roads currently fall into the lowest OCI category, although planned mprovements-Ppantcuaty on Swan Mountain Road- will help address this. Ms. Gustafson also explained the distinction between collector and arterial. Summit County Board of County Commissioners' Work Session Meeting Minutes of April 1, 2025 Page 3 of6 The presentation then moved to a comparison of Summit County roads with those in other counties, in terms of pavement conditions. She noted that Summit County closely aligns with Pitkin County. The county remains within the expected range compared to its peers. In addition, as part of the Safe Streets for All initiative, they are working on collecting more gravel roads data. Ms. Gustafson highlighted factors that make Summit County roads unique, particularly the proximity to Denver. This proximity increases infrastructure demand while the region simultaneously faces relatively low tax revenue to support that demand. She presented broader budgetary considerations, noting that maintaining asphalt roads alone required $6 million annually in 2024. She emphasized that the county's current five-year road plan does not account for additional critical infrastructure such as bridges, concrete elements, guardrails, large culverts, gravel roads, and rockfall mitigation. These assets are expensive to maintain, and she stressed the importance of incorporating them into a comprehensive asset management strategy for future planning. Commissioner Pogue invited public input on what services residents might be willing to forgo in order to fund these essential infrastructure needs. Ms. Gustafson then reviewed the county's grant history and current opportunities, noting three active applications: Little Beaver Trail, Safe Streets for All, and Heeney Road Rockfall Mitigation. She highlighted that Heeney Road, approximately three miles in length, would be a good fit for upcoming state grants designed for rural counties, which typically require less than a 10% funding match. In response to recent state budget cuts, Commissioner Pogue suggested analyzing which grants are most viable. Ms. Gustafson confirmed that the grants' team is tracking this and has those projects on their radar. She then discussed lifecycle engineering and the importance of strategic investment, for instance, avoiding overlays when full road replacements are warranted. A deeper discussion followed on the importance of lifecycle-based planning. Next, she presented the 2024 construction recap, outlining the roads addressed during. She shared photos of complete segments and transitioned to the 2025 construction plan. The plan includes a contingency: if the Swan Mountain grant is awarded, the contractor will pivot accordingly on July 1st; otherwise, the focus will shift to completing work on Baldy Road. Ms. Gustafson concluded with a review of the current Five-Year Road Plan and opened the floor for questions. The commissioners thanked her for the presentation. Mr. Reynolds observed that Pitkin County maintains a higher OCI despite having a smaller road and bridge budget. After analyzing their historical investment trends, he emphasized the impact of deferred maintenance, a factor contributing to Summit's current challenges. Commissioner Pogue expressed that residents are highly engaged in road issues and suggested repeating a previous initiative that successfully showcased the Road & Bridge budget through a public-facing website. IV. HC3 Budget Presentation Jennifer Schenk, Jess Hoover, and Laren Richmond discussed topics including but not limited to: Ms. Schenk began by providing an overview of the 2025 budget summary, offering a detailed review of the budgets allocated to each program area. She then moved into the Strong Future category, focusing first on Non-PAYT Pay-As-YOu-Throw, programs, and presented a breakdown of the associated budget allocations. Following this, Ms. Schenk transitioned to the PAYT and Universal Recycling components of Strong Future funding. She noted that most marketing expenditures within this category are considered hard costs, primarily related to outreach in unincorporated Summit County. Similar marketing efforts were Summit County Board of County commissioners Work Session Meeting Minutes of April 1, 2025 Page 4 of6 previously implemented in Breckenridge and Frisco. She also reviewed the staff time budget breakdown and reviewed the PAYT overall implementation progress. Ms. Schenk then addressed Safety First, highlighting two key programs: Household Hazardous Waste (HHW) and Water Conservation. She reviewed their respective budgets, after which Commissioner Waters inquired about advertising strategies for related events. Ms. Schenk deferred to the marketing manager, Ms. Richmond, who detailed the digital, print, radio, and website channels used to promote the events. When asked how they measure reach, Ms. Richmond explained that post-event analytics, especially website traffic and video performance, play a major role in evaluating impact. She also noted a recent spike in advertising costs. The discussion then turned to the Water Conservation program, which also falls under Safety First. Ms. Schenk noted that many towns within the county have contributed funding toward the water efficiency plan, and she provided a brief overview of associated grants supporting the effort. Ms. Hoover then provided an update on the sustainability programs. She began with Energy Smart, a residential energy efficiency initiative. Program participation is limited to full-time residents, and the initiative also includes contractor training and outreach. Ms. Hoover then reviewed the marketing strategies currently in place for Energy Smart. She then discussed the Climate Action program. The Solarize Summit rebate program makes up 56% of the budget. Ms. Hoover also reviewed the Resource Wise program, detailing expenditures on staff time, business rebates, and marketing and recognition efforts. She noted that partnerships with Xcel Energy have helped reduce staff burden for this program. Ms. Schenk concluded the presentation by thanking the commissioners and the public for their continued support and funding. Jeff Huntley requested a brief Executive Session to discuss legal issues and real property matters subject to negotiation and receive legal advice pursuant to CRS 24-6-402 Subsection (4) (a)(b)(e) on the topic(s) of open space acquisition, housing projects, pending legislation, legal advice, and other law enforcement advice. A motion was made by Commissioner Mamula and seconded by Commissioner Waters to go into Executive Session to discuss legal issues and real property matters subject to negotiation receive legal advice on the topic(s) of open space acquisition, housing projects, pending legislation, legal advice, and other law enforcement advice. The BOCC voted 3 to 0 to go into Executive Session per CRS 24-6-402 Subsection (4) (a)(b)(e). The motion was approved. V. Adjourn Staff will return to the Work Session on Tuesday, April 8, 2025. Commissioners thanked the team fori their work. Meeting Adjourned. Summit County Board of County Commissioners Work Session Meeting Minutes of April 1, 2025 Page 5 of6 Respectfully submitted: Approved by: Johanna4acobsen, Deputy Eric Mamula, Chair U) Established 1861 SOLORADO Summit County Board of County Commissioners' Work Session Meeting Minutes of April 1, 2025 Page 6 of 6