CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE REGULAR MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY MARCH 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Michael Halflants, Chair Members Present: Daniel Deleo, Vice Chair Members Shane LaMay, Terrill Salem Planning Board Dan Clermont Members Absent: City Staff Present: Mike Connolly, Deputy City Attorney Lucia Panica, Director, Development Services Alison Christie, AICP, General Manager, Development Services Dan Ohrenstein, City Assistant Engineer, Engineering Department Donald Ullom, Senior Arborist, Development Services Rebecca Webster, Planner, Planning Department Miles Larsen, Manager, Public Broadcasting John Nopper, Coordinator, Public Broadcasting Amanda Cisneros, Development Review Coordinator, Development Services I. CALLI MEETING TO ORDER AND ROLL CALL 1:30:36 P.M. Chair Halflants called the meeting to order. General Manager Christie (acting as the Planning Board's S Secretary) called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO' THE ORDER OF THE DAY No changes to the Order of the Day. City Attorney Connolly administered the oath and discussed time limits. IV. LAND USE ADMINISTRATION PUBLIC HEARINGS NOTICE' TO THE PUBLIC: At this time anyone wishing to speak at the: following public hearings will be: required to take an oath. (Time limitations will be established by the Planning Board.) A. Reading ofthe Pledge of Conduct Ms. Christie read the Pledge of Conduct. B. Quasi-]udicial Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 2of 7 1. Ted Sperling Park (190 Taft Drive) [Continued from 11/8/23 hearingl: Site Plan Application No. 23-SP-12 and G-Zone Waiver Application No. 23-GZW-01 request for Site Plan Approval to construct a Ten-Foot wide +4,500 linear foot Multi-Use Recreation Trail (MURT) at Ted Sperling Park, and G-Zone Waiver approval for portions of the MURT that are greater than thirty inches in height within the Thirty-Foot Setback. The subject site with a street address of 190 Taft Dr is located within the Governmental (G) Zone District with a Future Land Use Classification of Open Space- erationa/Comservaton and is located within the Coastal Islands Overlay District. No vehicular access is being proposed. Pedestrian access is proposed from Taft Drivee and Boulevard of The Presidents, as more particularly described in said application. (Alison Christie, General Manager, Development Services) City Attorney Connolly called on affected persons. The Planning Board Members discussed ex-parte communications. Applicant Presentation: Scott Butari, Architect with Stantec presented. Mr. Butari showed a PowerPoint and provided a description of the project. Mr. Butari discussed the location, trees and distance of the MURT. PB Member Lamay posed questions regarding the width of the path, tree removal, the size of the park and materials for the MURT. Mr. Butari addressed PB Member Lamay and discussed reasons for the width of the trail. Vice Chair Deleo posed questions regarding the changes made to the proposal. Mr. Butari noted changes were not made. Vice Chair Deleo spoke to the project. Staff Presentation: General Manager Alison Christie and City Assistant Engineer, Dan Ohrenstein presented. Ms. Christie noted that Staff recommends approval for the project. Chair Halflants posed questions about Staff's support. Mr. Ohrenstein presented a PowerPoint, discussed the reasons for the MURT and noted that the project is part of a long-term vision and user expectations. Mr. Ohrenstein discussed the goals for the City and provided reasons for Staff's S support. PB Member Lamay posed questions about the removal of trees. Senior Arborist, Donald Ullom addressed the reasons for tree removal. Affected. Persons: Gina Vutera voiced concerns about the MURT. Tammy Gardner voiced concerns about the MURT. Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 7 Citizen Input: No Citizens input. Staff Rebuttal: General Manager Christie clarified funds for the MURT. Applicant Rebuttal: Mr. Scott Butari noted that a new FDEP permit has been received, discussed parking, and safety. Chair Halflants posed questions about the park size, turns on the trail, and surface materials. Mr. Butari spoke to the questions. PB Member Salem posed questions regarding limitations to funding sources and ADA accommodations. PB Member Lamay posed questions about the grant and surface requirements. Mr. Butari addressed PB Member Lamay. PB Member Lamay posed questions regarding the continuity of the trail from downtown to South Lido. Mr. Ohrenstein discussed the goals for the trail and the process for planning. Question posed by Vice Chair Deleo about a Community Workshop. Mr. Ohrenstein spoke to Vice Chair Deleo's question and discussed options for trail and bike lanes. PB Member Salem spoke to the proposal. PB Member Lamay discussed matters that were not addressed from the previous meeting, tree removal and materials being used for the nature park. Chair Halflants spoke to the proposal. PB Member Lamay made a motion to recommend denial to City Commission. Vice Chair Deleo seconded the motion. Motion passed 4-0. C. Legislative: 1. Corwood Parkway Public Use Easement Vaçation: Application No. 23-SV-01 is a request for approval of the vacation of a public use easement located on private property measuring approximately 17,320 square feet or approximately 0.4 acres at 4400 Bay Shore Road as well as a request for a right-of-way vacation of approximately Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 7 9,991 square feet of the originally platted right-of-way known as Corwood Drive, originally platted as Nagirroc Park Road, as well as a right-of-way dedication for the existing Corwood Drive right-of-way measuring approximately 11,076 square feet, as more particularly described in said application. (Rebecca Webster, Planner, Planning Department) Staff Presentation: Rebecca Webster Planner, Planning Department presented a Powerl'oint to discuss a Public Use Easement Vacation proposal and the right-of-way easement swap required by staff. Ms. Webster provided the location, reasons for proposal, and explained the conditions. Ms. Webster discussed the required City Utilities Easement and buffer. Ms. Webster explained the platting, public use easement, right-of-way swap, Standards for review, conditions, and process if approved. Ms. Webster noted that Staff recommends approval. Question posed by Vice Chair Deleo about ownership of the property. City Attorney Connolly spoke to the question. Applicant Presentation: Marty Black presented on behalf of the owner. Mr. Black showed a map with the location, discussed the plat, and explained the easement vacation request. Mr. Black discussed the owners intentions for the vacation, and noted that there are no proposed construction arrangements. Mr. Black explained the proposal, zoning, ownership, pointed out the portions of the proposed area and existing encroachments. PB Member Lamay questioned a fence installation and splitting the lot. Mr. Black noted those are not the intentions and discussed possible plans for the property. Chair Halflants posed a question about Zoning, splitting the lot, and owner's intentions. Mr. Black pointed out the Zoning for each lot, discussed the question of a lot split, and explained the reasons for the owner's request. Discussion ensued. Chair Halflants posed a question about the purpose of keeping the southern portion of the property and if the City could make the southern portion a public park. Mr. Black noted that there has not been any public use, explained that the City has no interest in the property. Chair Halflants spoke to the proposal. Discussion ensued. Vice Chair Deleo posed a question about ownership at the time of purchase. Mr. Black spoke to Vice Chair Deleo's question. Citizens Input: Citizen's input received. Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 7 Staff Rebuttal: Ms. Rebecca Webster presented and addressed corrections to Condition #1. Ms. Webster presented an illustrated sketch, noted that all legal requirements have been met, and explained the utilities easement that is part of the conditions. PB Member Lamay posed a question about the area of the north lot, and the benefits for the City. Ms. Webster stated that the area of the northern portion of parkway land only was not known. City Attorney Connolly explained the area of each lot and provided an estimate of the area lost by the City. PB Member Salem asked for clarification on the easement area and questioned maintenance requirements by the City. City Attorney Connolly provided clarification. Chair Halflants posed a question regarding the existing driveway through the public use easement. City Attorney Connolly spoke to Chair Halflants' question. PB Member Salem posed a question about the owner's rights. City Attorney Connolly explained the ownership, rights, and purpose of the proposal. PB Member Salem posed a question regarding the area that separates the southern portion and possibilities for the area. City Attorney Connolly explained that the area is part of the Indian Beach plat. Applicant Rebuttal: Marty Black presented and explained that the southern portion is not buildable. PB Member Lamay spoke to vacating the area. Mr. Black discussed the owner's reasons for the proposal and explained the process the applicant went through to request the City take over ownership. PB Member Salem posed a question about the owner's purpose. Mr. Black explained the intentions and reasons to vacate the northern area. PB Member Salem posed a question regarding granting the southern portion to the community. Mr. Black explained that the property underlying the easement area is owned privately by the Applicant and the reasons why that can't be done. PB Member Lamay spoke to the lot area not being listed. Chair Halflants posed questions about the square footage of the portion to the south. Discussion ensued. Vice Chair Deleo posed questions about the request made to City Staff to make the southern portion a park. Mr. Black explained what the process was and noted that the City declined. PB Member Salem made a motion to recommend approval to the City Commission. Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 7 City Attorney Connolly clarified the conditions. Motion failed. PB Member Salem spoke to the motion. PB Member Lamay spoke to the motion. The Planning Board members discussed the proposal and the options for the area. Discussion ensued. Chair Halflants made a motion to recommend approval to the City Commission to vacate the northern portion of the Corwood Parkway lot with the conditions as modified by staff. Vice Chair Deleo seconded the motion. Motion passed 4-0. V. CITIZEN's INPUT NOTICE TO THE PUBLIC: At this time Citizens may address the Planning Board oni topics of concern. Items which have been previously discussed at Public Hearings may not be addressed at this time. (A maximum 5- minute time limit.) There was no citizen's input. VI. APPROVAL OF MINUTES 1. February 1, 2024 2. February 14, 2024 Vice Chair Deleo spoke to the way minutes are produced. Ms. Christie noted that the minutes are created the same as City Commission minutes. VII. PRESENTATION OF TOPICS BY STAFF General Manager Christie discussed a Special Meeting in the future. VIII. PRESENTATION OF TOPICS BY PLANNING BOARD Items presented are informational only (no action taken). Any issue presented that may require future action will be placed on the next available agenda for discussion. IX. ADJOURNMENT Meeting adjourned at 3:47:56 P.M Minutes of the Regular Planning Board Meeting March 13, 2024 at 1:30 p.m. in the Sarasota City Commission Chambers Page 7 of 7 / ONavy Dblo Alison Christie Michael Halflants, Chair General Manager and Secretary to the Board Planning Board/Local Planning Agency