Nathan Ruybal CONEJOS COUNTY CLERK & RECORDER 6683 COUNTY ROAD 13 PO BOX 127 CONEJOS, COLORADO 81129 TELEPHONE: /C 422 FAX 719 - 76 9 97 mybaleo.conepscous COIORACP Minutes of the Board of County Commissioners Regular Meeting held on June 15th, 2023, at 9:00 am in the Commissioners Board Room, 6693 County Road 13, Conejos, CO 81129 Comm. Jarvies called the meeting to order at 9:00 am Mitchell Jarvies Chairperson - Present Carlos Garcia - Vice Chair - Not Present Joseph Baroz - Vice Chair - Present Administrator - Connie Ricci - Present: Nick Sarmiento County Attorney, Tressesa Martinez-County HR Manager - Nathan Ruybal-Clerk and Recorder - PRESENT Pledge of Allegiance: Comm. Jarvies led everyone on the Pledge of Allegiance. Opening Prayer: Comm. Baroz gave the opening prayer. Approval of Agenda: Add Granicus bid discussion. Motion to approve agenda as amended. Comm. Baroz First Motion Comm. Jarvies Second Motion Motion Carries 2-0 Approval of Minutes: May 18th Regular Meeting Minutes Comm. Baroz makes motion to approve May 18th minutes are presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Approval of Minutes: No Public Comment 1 Administrative Correspondence - Tressesa Martinez: BEFORE THE BOARD OF COUNTY COMMISSIONERS OF CONEJOS COUNTY, COLORADO RESOLUTION NO. C-20-23 A RESOLUTION PROVIDING FOR THE TRANSFER OF SECURE RURAL SCHOOLS MONEY TO VARIOUS SCHOOL DISTRICT WHEREAS, the Conejos County Finance Officer has asserted to the Members of the Board of Commissioners that 25% or $70,265.00 ofthe total $281,060.60 Secure Rural Schools Money received in 2023 will be left in the Road and Bridge Fund; and WHEREAS, of the remaining $210.795.60 allocations will be as follows; and WHEREAS, 41% or $864.27 will be allocated to Alamosa RE-11J; and WHEREAS, 62.65 or $132,063.44 will be allocated to North Conejos RE-1J; and WHEREAS, 25.65 or $54,069.07 will be allocated to Sanford 6J; and WHEREAS, 11.29 or $23,798.82 will be allocated to South Conejos RE-10; and NOW THEREFORE, in consideration of the foregoing recitations, BE IT RESOLVED that Mack Crowther, the duly elected Conejos County Treasurer, be and he is hereby directed and authorized to forthwith transfer the amounts as requested in this resolution. THIS RESOLUTION WAS CONSIDERED, DISCUSSED AND ADOPTED THE 15th OF JUNE 2023, AT A REGULAR SCHEDULED MEETING OF THE BOARD. Secure Rural Schools - Resolution C-20-23 Comm. Baroz makes motion to approve Resolution C-20-23 as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Garcia House Update Two-year timetable to get appropriations and grant money to purchase the house. BOCC discusses that the Garcia family may not want to wait that long to buy the house. Tress will call and discuss the timetable with Castellar Garcia. Roof repair bids have come in and Donnie will discuss during his time slot. 2 DSS Report - Nick Barela: Nick presents program/administration costs and Accounts Payable and asks for BOCC of approval. Program and Administration Costs of$359,403.90 Comm. Baroz makes motion to approve Program costs as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Accounts Payable of$51,199.96 Comm. Baroz makes motion to approve A/P as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Case Load Report CONEJOS COUNTY DEPARTMENT OF SOCIAL SERVICES ONGOING WORKLOAD SUMMARY REPORT Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 APS 9 9 Child Care 40 40 40 41 41 44 Child Support 412 413 414 408 402 393 Child Welfare 7 6 Adult Financial 103 106 108 110 104 104 Colorado Works 34 37 39 39 36 37 Food Stamps/Food Assistance 847 863 873 878 873 854 Medical Assistance 1983 1986 1991 2004 1990 1949 TANF preference letter discussion This preference letter indicates CCDSS option that TANF funds should be redirected to Child Welfare or Child Care should they be overspent. HCPF/Homeland Security Site Visit Recommendations HCPF/Homeland Security did a site visit to CCDSS as part of a pilot project for their upcoming Physical Security site assessment/ ARPA funding. The link shows recommendations made per that site visit. This is supplemented by the Competitive Grant process IM 23-017 which makes ARPA funds available to county departments to help w/ the costs ofi implementing their suggested changes. State AND Navigator Contract Renewal Renewal Contract w/ RMSER for $75,666. CCDSS acts as Fiscal Agent for all SLV counties. Navigator services help clients in applying and securing their application for SSI as part oft their application for STATE AND. Request for Approval. Comm. Baroz makes motion to allow DSS to enter in a contract with Navigator as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 3 Community Solar Project DSS - Solar Project Additional Agreement ) Conejos County has been participating in Solar Project and as part oftheir participation receives Xcel credits. Itis necessary for CCDSS to enter into a separate agreement SO that we are invoiced separately and receive future credits. It was advised that we hold off onto entering this contract at this time due to the prolonged length of the contract terms (20 years). I will continue to work w/ this agency to see ifthey will entertain a shorter contract term otherwise, we will not participate. Rocky Mountain Counseling Amendment Contract Rocky Mountain Counseling FY 23 24 Contract Amended Contract for FY 22 23 with Rocky Mountain Counseling to $80,000 as client demand has necessitated higher use. Contract for FY 23 24 with Rocky Mountain Counseling for $80,000. Both contracts paid primarily out ofCORE funding ($75,000) TANF ($5,000). RMC provides Nurturing Parenting classes to our Child Welfare visits and has also assisted this year with client visitation that were out ofthe county. Comm. Baroz makes motion to approve amended contract as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Contract Renewal CCDSS Attorney Contract Renewal with CCDSS Attorney Ryan Dunn. $100,000 paid primarily from Child Welfare. with costs attributed to County Admin, TANF, Child Support as needed. Requesting Approval. Comm. Baroz makes motion to approve contract extension for CCDSS Attorney Ryan Dunn. Comm. Jarvies seconds that motion. Motion Carries 2-0 TANF Transfer CCDSS will be transferring $50,000 TANF funds to Jefferson County in exchange for their payment of corresponding MOE. Request for formal approval. Comm. Baroz makes motion to approve TANF transfer as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 4 Clerk and Recorder's Report - Nathan Ruybal: Special Event Liquor Permit for Our Lady of Guadalupe Parish in regard to the Summer 2023 Parish Fiesta. Adequate public notice was met by posting Public Hearing poster at the Parish Hall. a - Ruvbal ounEY 5 E 23 E Kec Pag: sa. 86 * Min 0 RS: M BOARD OF COUNTY COMDISSIONERS CONEJOS COUNTY RESOLUTION NO C 21-23 AI RESOLLTION ALTHORIZING THE ISSUANCE OF SPECIAL EVENTS LIQUOR PERMITS PURSUANT TO ARTICLE IS OF TITI.E: 2OF'T THE COLORADO REVISED: STATUTES AND ELECTION: TONOT NOTIFYTHE STATE LICENSING AUTHORITY WHEREAS. the Bunerd of Commi-iT Cor Conojos County. Stalis of Colorado seting in its capncity as the"facal licensing authorey" is authorzd tn ENRLE Special Events Permitsto brganizations. whetheror nol presently licenses underarticles 44 andl 47 ofticke 1Zofthe Celornda Revined Statures when HEI arganizitions have been incorporated undberthe hevs afthis snre for purpoos ofa sucial. fnaternal, pntrintic. polirica!. or athletic nature, and nnt finr pacunsry gasil. und: WHEREAS. a upplicatin ha been filed by che Our Lady of Guaclupe Purissh" for a special entertainment event to be held at 454533 Conenry Road 13, Conejaw Colorado 81139 ont July 1-4, 2023 fram :00 p.n. uncil 12:00 a.m.. July 5. 2025 frmm 300: a m. to 1: CHI a. m. Brk July 1bi, u3 fnan :E n. m. to :N) p. m.. an: WHEREAS. the applicnt is an organization qualified Br the issannon nif R Special Eventa Permit for the Bncntion heroinabove identifed, and: WHEREAS, all application fires havi hen paid (or waived). publbe notiou af he applicatinn and bearing on the apphcation hava beun postod and publinbed, sadk; WHEREAS. n hnaring was convesed on the 15th day of June. 2023 to besir evidence concerning the need and desire of the ares residents h the iauas noe of R Special Events Permit for the event scheduled for the 14ch-16h dey of July. 2023. at che Jocation herein identifiud, and the Board, nvos having heard any statements in opposition to the issuance ofthe Permit nnd having heard suflicsent support for the event and For the laauarce ofthe Specinl Events Permit, and; WHEREAS, pursant seccion 12-48-107, C.R.S., A kcal licensing authority may elect TGE Cu aotify the stnte liconsing authoriry Cc ahtain the stats licensing suchority's approval or dismpproval nf nn application for à special even parmit." And, che Bonrd is eleccing nut to notify the state licensing auebority on this partirular Special Evenca Permit. Comm. Baroz makes motion to approve Resolution granting a Special Event Liquor Permit to Our Lady of Guadalupe Parish as presented. Comm. Jarvies seconds that motion. Motion Carries 2-0 Clerk Ruybal asks the BOCC if they Permit fee can be waived. Comm, Baroz makes motion to waive the Special Event Permit as requested. Comm. Jarvies seconds that motion. Motion Carries 2-0 Granicus discussion Clerk Ruybal presents a bid from Granicus, a company that helps entities with minute taking and board meeting video and audio recordings. Clerk Ruybal and BOCC believe that this service sounds great, but the cost is not justifiable. Bid from Granicus is not approved. 5 CTSI Five Year Loss Analysis and Pool Update - Marilyn : Auto Claims Workers compensation claims Town of La Jara Issue - Larry Zaragoza: Mr. Zaragoza discusses several issues that the Town is having with their water system and details the solutions that the Town has been discussing. Above ground water tank has not been working properly for many years. Water issues are elevated when the Town has power outages, backup generator to power the system is also not working. When power goes out the Hospital and Nursing Home are without water. Mr. Zaragoza and the Town are looking to secure grant funding for the repairs and upgrades to water system. Mr. Zaragoza asks for a letter of support from the BOCC to help their case when seeking grants. Road and Bridge Update = Donnie Martinez: Flooded roads have been worked on by and are in much better shape, many are open but there are a few that are still closed due to damage. Tailwaters are still an issue and causing damage to County Roads. Paving and pothole work on County Road D.5 and Dahlia Street currently in progress. Pothole truck from Golden will be pick up soon. Resident road issues on Richfield and County Road 9. Bridge repair will be postponed until water subsides. Donnie provides an update on the jail sewer system. Roofbid discussion continues with Donnie recommending Circle G to the BOCC. Comm. Baroz makes motion to accept the bid for roof repair from Circle G for $125,810 for the Courthouse and $36,125 for the DSS building. Comm. Jarvies seconds that motion. Motion Carries 2-0 Public Health Update - Denise Jirôn: Currently Public Health does not have a in house nurse since Natalie left the County. D. Emergency Preparedness and Response AN publc health agencies are required to prapave and rescond to emergencies wh a public health or anvironmental health implication in coordination wath local, state and fedeval aguncios. and public and private sector, partners. Linda Smith has been appointed as the Lead EPR Liaison for CDPHE. She will oversee the SLV and Hinsdale counties. F. Prevention and Population Health AW publc health agencies ae required t0 develop, implement and evaluate strategies policies and progtams). to enhance and promote healhy living, quanly ofk Mfe and wellbeing whille reducing the incidence of preventable (chonic and communicable) diseeses, injuries, disabilities and other poor health outcomes 8Gross the Wespan CCPH has placed an order with CDPHE for Fentanyl test kits and Narcani Kloxxidao supply 6 H. Personal Care Provider (PCP) Program 1 May 2023 a Clients: 63 b Hour worked: 7. 538.0 Employing 33 Providers d We have not had any client incidents for this reporting period. Director meets with PCP supervisor Quarterly to review client charts and update on client issues No changes at this time. CONEJOS COUNTY BOARD OF HEALTH REPORT 6/15/2023 The U.S. Department of Health and Human Services ended the federal Public Health Emergency for COVID-19 on May 11, 2023 Vaccines for Children (VFC) compliance site visit CCPH completed the Vaccines for Children (VFC) compliance site visit on Wednesday June 14, 2023. Annarae Smith maintains the VFC complance in regard to storage temperatures, monitoring logs and vaccine compliance issues. Our Auditor verbally stated we faired well and only had one follow up action which he will provide to us. Currently we are not providing vaccines as we do not have a nurse. However. we are collaborating with Alamosa County Public Health in the interim ands referring clients to them. Interest in vaccines has seriously dropped off and we hope they wil! resume with the start of the new Year. Will COVID-19 vaccines still be free In Colorado? Yes. The ending of the public health emergency does not directly impact the cost or availability of COVID-19 vaccines. As COVID-19 vaccines become available through the commercial market later in 2023, they will remain available atno cost to Coloradans with or without health insurance. Vaccines recommended by the Advisory Committee on Immunization Practices are considered preventive health care and, as such, are covered by both public and private insurance without copays this will also apply to COVID-19 vaccines upon commercialization. The COVID-19waccinations will continue to be covered under Medicare Part B without cost sharing, and through Heaith First Colorado (Colorado s Medicaid program) and Child Heaith Plan Plus (CHP+). For peopie without insurance. free COVID-19 vaccines will remain available at local pharmacies through the Department: of Health and Human Services' Bridge Access Program For COVID-19 Vaccines and Treatments. Protect yourself from West Nile Virus West Nile virus (WNVI s the leading qause of mosquito borne disease in the continental United States. It is most commonly spread to people by the pite af an infected masquito. Cases of WNV occur during mosquito season, which starts in the summer and continues through fall. There are no vaccines to prevent or medications to treat WNV in people. Fortunately, most people infected with WNV do not feel sick. About 1 in 5 people who are infected develop 3 fever and other symptoms. Abour 1 out of 150 infected people develop à serious, sometimes fatal, iliness. You can reduce your risk of WNV by using insect repellent and wearing long- sleeved shirts and long pants to prevent mosquito bites. Meeting Adjourned at 11:05 am ATTEST: ymalid aurp Nathan Ruybal Mitchell Jarvies Clerk of the Board Chair of BOCC 7