BOOK3 Page 31727 04/18/11 2:30F P.M. MINUTES OF THE SPECIAL SARASOTA COMMUNITY REDEVELOPMENT AGENCY MEETING OF APRIL 18, 2011 PRESENT: Chair Kelly Kirschner, presiding, Vice Chair Fredd "Glossie" Atkins, Members Suzanne Atwell, Richard Clapp, and Terry Turner, Deputy Executive Director Marlon Brown, Attorney Robert Fournier, and Secretary Pamela Nadalini ABSENT: Executive Director Robert Bartolotta The meeting of the Community Redevelopment Agency (CRA) was called to order by Chair Kirschner at 3:19 p.m. 1. APPROVAL RE: MINUTES OF THE SPECIAL COMMUNITY REDEVELOPMENT AGENCY MEETING OF MARCH 21, 2011 (AGENDA ITEM CRA-1) Chair Kirschner noted CRA consensus to approve the minutes of the Special CRA meeting of March 21, 2011. 2. APPOINTMENT RE: COMMUNITY REDEVELOPMENT AGENCY (CRA) ADVISORY BOARD (AGENDA ITEM CRA-2) Chair Kirschner stated that the terms of Dale Parks and Michael Shafer have expired; that Mr. Parks is not eligible for reappointment; that Mr. Shafer is not interested in reappointment; that the term of Kathy Baylis has expired and she is retiring from the Economic Development Corporation (EDC); that the replacement of Ms. Baylis will be named in the coming weeks at which time the new individual will serve on the CRA Advisory Board; that no applications have been received to fill the vacancy created by the resignation of Chris Gallagher who filled the seat designated for an individual involved in construction or development in the Community Redevelopment Area; therefore, the seat designated for an individual involved in construction or development in the Community Redevelopment Area will be filled in the future. Chair Kirschner opened the nominations to fill the vacancy for the seat designated for an individual involved in planning or design in the Community Redevelopment Area. Member Atwell nominated Javier Suarez for appointment. Hearing no objections, Chair Kirschner noted CRA consensus to appoint Javier Suarez to fill the seat designated for an individual involved in planning or design in the Community Redevelopment Area of the CRA. Advisory Board. Chair Kirschner opened the nomination for the vacancy for an individual involved in finance or banking. Member Turner stated that neither of the applicants have experience in community banking with an emphasis on financing developments of businesses in the Community Redevelopment Area; and asked the expectation for the individual involved in banking; that the CRA Advisory Board would be better served by an individual who works at a local bank located Downtown. Secretary Nadalini stated that the Office of the City Auditor and Clerk is having difficulty recruiting applicants; that the CRA Advisory Board Staff liaison is encouraged to recruit applicants in the community; that Commissioners should encourage any personally known individuals who meet the criteria to submit an application. Mayor Kirschner noted CRA consensus to delay appointment for an individual involved in finance or banking. 3. APPOINTMENT RE: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADVISORY BOARD (AGENDA ITEM CRA-3) Chair Kirschner stated that the terms of David Brain and Wade Harvin have expired; that Mr. Brain and Mr. Wade are eligible and have expressed an interest in reappointment. Chair Kirschner noted CRA consensus to reappoint David Brain and Wader Harvin to the Newtown CRA Advisory Board. Chair Kirschner stated that Kathy Baylis has retired from the Economic Development Corporation (EDC); that the replacement for Ms. Baylis should be named by the May 2, 2011, Regular Commission meeting. 4. REPORT RE: NEWTOWN COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD'S REGULAR MEETING OF APRIL 7, 2011 (AGENDA ITEM CRA-4) AND REPORT RE: AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF SARASOTA AND STEARNS BANK CONCERNING THE PROPERTY ON U.S. 301 ADJACENT TO THE MARIAN ANDERSON PLACE SITE FOR NO MORE THAN THE APPRAISED VALUE (AGENDA ITEM CRA-5) David Brain, Chair, Newtown CRA Advisory Board, and North Sarasota Redevelopment General Manger Lorna Alston, Neighborhood and Development Services Department, came before the CRA. Mr. Brain gave a report of the April 7, 2011, Newtown CRA Advisory Board Regular meeting, specifically the potential acquisition of two parcels of property located adjacent to the Marian Anderson Place site with a street address of 2134 North Washington Boulevard which are currently in foreclosure with Stearns Bank and stated that a letter of interest on behalf of the City was delivered to and accepted by Stearns Bank; that the CRA is recommended to suggest the Commission order a professional appraisal and authorize the City Manager to negotiate a purchase and sale agreement for no more than the appraised value using Tax Increment Financing (TIF) funds. A discussion ensued concerning the environmental designation of the two properties located at 2134 North Washington Boulevard and the City's ability to negotiate the purchase price of the two properties based on the environmental designation. Purchasing Manager Mary Tucker, Financial Administration Department, came before the CRA and stated that Staff reviewed the 2005 Phase 1 Environmental Study which was presented by Stearns Bank; that the 2005 Environmental Study did not find any contamination on the two properties. In response to a question by Chair Kirschner asking if a new Phase 1 Environmental Study will be ordered, Ms. Tucker stated yes. A motion was made by Vice Chair Atkins, seconded by Member Atwell, and carried by a 5-0 vote to receive the report of the April 7, 2011, Newtown CRA Advisory Board Regular meeting. A motion was made by Member Turner and seconded by Vice Chair Atkins to recommend the Commission authorize the City Manager to negotiate a contract and return to the Commission for approval. In response to a question by Attorney Fournier asking if the City Manager will be authorized to submit an offer, Member Turner stated no. BOOK3 Page31728 04/18/11 2:30 P.M. BOOK3 Page 31729 04/18/11 2:30 P.M. A discussion ensued concerning the timing to obtain Commission approval and the proposed properties allowing access to the Marian Anderson Place site from U.S. 301. Vice Chair Atkins stated that he does not wish to hinder the negotiation process; that his second to the motion is withdrawn. A motion was made by Vice Chair Atkins, seconded by Member Turner, and carried by a 5-0 vote to authorize the City Manager to negotiate and make an offer for no more than the appraised value contingent upon Commission approval. 5. APPROVAL RE: CHANGE ORDER NO. 15 TO THE DESIGN BUILD SERVICES AGREEMENT BETWEEN THE CITY OF SARASOTA AND SUFFOLK CONSTRUCTION COMPANY, INC., (BID #09-67K) CONCERNING THE PALM AVENUE MULTI-USE PARKING GARAGE IN THE AMOUNT OF $10,331.21 (AGENDA ITEM CRA-6) Senior Utilities Engineer Mary Maurer, Utilities Department, came before the Commission and gave a presentation concerning Change Order No. 15 to the Design Build Services Agreement between the City and Suffolk Construction Company, Inc., concerning the Palm Avenue Multi-Use Parking Garage in the amount of $10,331.21. A motion was made by Member Atwell, seconded by Member Clapp, and carried by a 5-0 vote to recommend the Commission approve Change Order No. 15 in the amount of $10,331.21 to Suffolk Construction Company, Inc. 6. ADJOURN Chair Kirschner adjourned the meeting at 3:44 p.m. KÉLLY M. KIRSCHNER, CHAIR ATTEST: PAMELA M. NADALINI, SECRETARY