Thursday, May 29, 2025, Special Meeting, 6:30 PM The City Council of the City of Robert Lee, Texas, met in Special Session at the City Hall at 6:30 p.m. on May 29, 2025. Present: Mayor Steven Arens, Council Members: Mike Stephens, Josh Tennison, Skyler Rainwater, Jonathan Torres, and Megan Sheppard, Staff: City Administrator Amanda Mendoza, City Superintendent Clayton Brickey, and City Attorney Jeff Betty. Consent Agenda: Regular. Agenda: A. RLVFD Agreement Council and Attorney exit to executive session at 6:39 PM to discuss the RLVFD Agreement. Council and Attorney returns from executive session at 7:23 PM. Discussion: The only change made from the last meeting was requested by the VFD to section (b) of the agreement. The board requested that the word sufficient not be included in the section and only include what they currently cover: The City Attorney instead put the minimum amount required by the State Fire Marshall for VFD's to be registered as Volunteer Fire Departments. Motion by Council Member Jonathan Torres to accept the agreement between the Robert Lee Volunteer Fire Department and the City of Robert Lee as presented for FY 25-26 and authorize the Mayor to execute the agreement. Discussion: Pursuant to the agreement's annual renewal, the VFD is required to submit a year-end budget that details the expenditure of taxpayer funds. The City. Attorney stressed this would be the only oversight the city would implement to ensure taxpayer money is being spent in accordance with the agreement. Seconded by Mayor Pro Tem Mike Stephens. Vote 5-0, motion carried. B. Resolution 10-25 Elected Officials Attendance Policy Discussion: Resolution presented to the Council to consider implementing an attendance policy for elected officials. The policy mirrors what is already in State Law. Motion by Council Member Josh Tennison to accept Resolution 10-25, elected Officials Attendance Policy. Seconded Council Member Jonathan Torres. Vote 5-0, motion carried. C. ARPA WWTP Project- Change Order Proposal Discussion: Second change order presented to the council to consider repairing or replacing the existing blowers to aerate the Sewer Plant. Oft the three, only one is running optimally. Enprotec Engineers stated that two running blowers would be sufficient to run the plant with the third being a backup. The cost to replace and/or replace the blowers will be covered by the grant. Motion by Mayor Pro Tem Mike Stephens to accept the proposal and change order to replace the sewer plant blowers in the amount of $64,638.00. Seconded by Council Member Megan Sheppard. Vote 5-0, motion carried. D. Drought Contingency Plan- Reinstate or Terminate Stage 2 Motion by Council Member Skyler Rainwater to reinstate Stage 2 oft the Drought Contingency Plan for 90 days, ending on the last day of August. Seconded by Council Member Jonathan Torres. Vote 5-0, motion carried. Reports Mayor Thursday, May 29, 2025, Special Meeting, 6:30 PM Administrator Superintendent Request for Future Agenda Items Adjournment Motion by Mayor Pro Tem Mike Stephens to adjourn the special city council meeting at 7:33 PM. Seconded by Council Member Megan Sheppard. Vote 5-0, motion carried. ATTEST: Steven Arens, Mayor Jp odlo gudop) Amanda Mendoza, Çity Administrator