MINUTES REGULAR COUNCIL MEETING JUNE 10, 2025 The City Council of the City of Midlothian convened in a Regular Meeting in the Council Chambers of City Hall, 215 N. gth Street, with the meeting open to the public and notice of said meeting posted as prescribed by V.T.C.A., Government Code, Chapter 551, with the following members present to-wit: Justin Coffman Mayor Allen Moorman Councilmember Place 1 Mike Rodgers Councilmember Place 2 Anna Hammonds Councilmember Place 3 Clark Wickliffe Mayor Pro Tem Place 4 Wayne Shuffield Councilmember Place 6 Absent: Councilmember Weaver REGULAR AGENDA 6:00 P.M. CALL TO ORDER, PLEDGES, AND INVOCATION Mayor Coffman called the meeting to order at 6:00 p.m. Councilmember Hammonds gave the invocation and led in the pledges. 2025-171 ANNOUNCEMEMENTS/PRESENTATIONS A. CITY COUNCIL REPORT ON ITEMS OF COMMUNITY INTEREST. Councilmembers gave updates on items ofinterest and events within the community. B. QUARTERLY BOARD LIAISON UPDATE Councilmembers shared updates from their respective boards. 2025-172 CITIZENS TO BE HEARD Lisa Healy addressed Council regarding prioritization and funding of City projects. CONSENT AGENDA 2025-173 A. CONSIDER AND ACT UPON MINUTES FROM THE CITY COUNCIL MEETINGS OF MAY 21 AND 27, 2025. 2025-173 B. CONSIDER AND ACT UPON A RESOLUTION AUTHORIZING THE MIDLOTHIAN ISD ATHLETICS HALL OF HONOR 5K AND FUN RUN, AN EVENT HOSTED BY THE MIDLOTHIAN ISD ATHLETICS HALL OF HONOR AND SCHEDULED FOR SATURDAY, OCTOBER 4, 2025, IN ACCORDANCE WITH A SPECIAL EVENT PERMIT AS ESTABLISHED BY THE CITY OF MIDLOTHIAN ZONING ORDINANCE 2013-24 AS AMENDED, SECTION 2.04 (USE TABLE) (CASE NO. SEP09-2025). 2025-173 C. CONSIDER AND ACT UPON A-RESOLUFION-ALFHORIZING AN EXPENDHTURE-IN-THE-AMOUNTOP-S33.4632-BV-THE-MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION (MEDE) TO THE MIDLOTHAN-CMIC CENTER-FOR-THE-COSTS-ASSOCIATED-WATH BUILDING-RENOVATIONS. 2025-173 D. CONSIDER AND ACT UPON A RESOLUTION AUTHORIZING AN EXPENDITURE-IN-PHE-AMOUNT-OF-S321,000-BY HE-MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION (MCDC) TO THE MIDLOTHIANPOLICE-DE-DEPARTMENTFORCOSTS-ASSOCIATED-WATH CONSTRUCTINGA-FIRSTRESPONDER-MEMORIAL: Mayor pro tem Wickliffe requested that Items C and D be removed from the Consent Agenda. Mayor pro tem Wickliffe moved to approve the Consent Agenda as presented. Motion was seconded by Councilmember Hammonds and carried unanimously (6-0). C. CONSIDER AND ACT UPON A RESOLUTION AUTHORIZING AN EXPENDITURE IN THE AMOUNT OF $33,416.32 BY THE MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION (MCDC) TO THE MIDLOTHIAN CIVIC CENTER FOR THE COSTS ASSOCIATED WITH BUILDING RENOVATIONS. The Item was presented by MeLissa Boler. Mayor pro tem Wickliffe moved to approve Item 2025- 173C as presented. Motion was seconded by Councilmember Hammonds and carried unanimously (6- 0). D. CONSIDER AND ACT UPON A RESOLUTION AUTHORIZING AN EXPENDITURE IN THE AMOUNT OF $321,000 BY THE MIDLOTHIAN COMMUNITY DEVELOPMENT CORPORATION (MCDC) TO THE MIDLOTHIAN POLICE DEPARTMENT FOR COSTS ASSOCIATED WITH CONSTRUCTING A FIRST RESPONDER MEMORIAL. The Item was presented by MeLissa Boler. Councilmember Hammonds moved to approve Item 2025- 173D as presented. Motion was seconded by Mayor pro tem Wickliffe and carried unanimously (6- 0). : PUBLIC HEARINGS 2025-174 CONDUCT A PUBLIC HEARING AND CONSIDER AND ACT UPON AN ORDINANCE RELATING TO THE USE AND DEVELOPMENT OF LOT 183 A, COUNTRY EAST ESTATES, PHASE 7, BY CHANGING THE ZONING FROM AGRICULTURAL (A) DISTRICTTO SINGLE FAMILY THREE (SF- 3) DISTRICT. THE PROPERTY IS GENERALLY LOCATED AT THE TERMINATION OF LYNNIE PENNIE LANE, CITY OF MIDLOTHIAN, ELLIS COUNTY, TEXAS. (CASE NO. Z16-2025-022). Mayor Coffman opened the Public Hearing and Arden O'Connell presented the Item. Mayor pro tem Wickliffe moved to close the public hearing. Motion was seconded by Councilmember Hammonds and carried unanimously (6-0). Councilmember Moorman moved to approve Item 2025-174 as presented. Motion was seconded by Councilmember Rodgers and carried unanimously (6-0). 2025-175 CONDUCT A PUBLIC HEARING AND CONSIDER AND ACT UPON AN ORDINANCE AMENDING THE ZONING REGULATIONS RELATING TO PLANNED DEVELOPMENT DISTRICT NO. 114 (UVPD), BEING ORIGINAL TOWN, BLOCK 52, PORTION OF LOT 2 FROM THE CURRENT RESIDENTIAL THREE (R-3) DISTRICTTO URBAN VILLAGE PLANNED DEVELOPMENT DISTRICT NO. 114 (PD-114) FOR AN ICE CREAM SHOP. PROPERTY IS LOCATED AT 105 S 3RD STREET, CITY OF MIDLOTHIAN, ELLIS COUNTY, TEXAS. (CASE NO. Z10-2025-013) Mayor Coffman opened the Public Hearing and moved to continue the Public Hearing until the June 24, 2025 council meeting. Motion was seconded by Mayor pro tem Wickliffe and carried unanimously (6-0). REGULAR AGENDA 2025-176 CONSIDER AND ACT UPON A RIGHT OF WAY USE LICENSE AND HOLD HARMLESS AGREEMENT TO ALLOW FOR TWELVE (12) ON-STREET PARKING SPACES ALONG SOUTH 3RD STREET FOR RESTAURANT, AND WALK-UP BEVERAGE SHOP WITH PREPACKAGED FOOD WITHIN URBAN VILLAGE PLANNED DEVELOPMENT DISTRICT NO. 114 (PD-114) AND AUTHORIZE THE CITY MANAGER' TO EXECUTE SAID AGREEMENT. THE PROPERTIES ARE LOCATED AT 101 AND 105 SOUTH 3RD STREET. (CASE NO. M04-2025-038). The Item was not discussed. 2025-177 CONSIDER AND ACT UPON AN APPROVAL OF A DETAILED SITE PLAN FOR A DEVELOPMENT ON 3.00 ACRES OUT OF THE MEP & PRR CO SURVEY, ABSTRACT NO. 761, BEING IN PLANNED DEVELOPMENT DISTRICT NO. 146 (PD-146). THE PROPERTY IS GENERALLY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF MILLER ROAD AND US HIGHWAY 287. SP02-2025-021). The Item was presented by Mary Elliott. Mayor pro tem Wickliffe moved to approve Item 2025-177 as presented. Motion was seconded by Councilmember Rodgers and carried unanimously (6-0). 2025-178 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PIPELINE LICENSE AGREEMENT WITH BNSF RAILWAY COMPANY (BNSF) FOR THE CITY'S EAST LIFT STATION SYSTEM EXPANSION PROJECT, TO INCLUDE PAYMENT FOR CONTRACT FEES ASSOCIATED WITH THIS AGREEMENT, AS WELL AS INSURANCE REQUIREMENTS. The Item was presented by Mike Adams. Councilmember Rodgers moved to approve Item 2025-178 as presented. Motion was seconded by Mayor pro tem Wickliffe and carried unanimously (6-0). 2025-179 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PIPELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY (UPRR) FOR THE CITY'S EAST LIFT STATION SYSTEM EXPANSION PROJECT, TO INCLUDE PAYMENT FOR CONTRACT FEES ASSOCIATED WITH THIS AGREEMENT, AS WELL AS INSURANCE REQUIREMENTS. The Item was presented by Mike Adams. Councilmember Shuffield moved to approve Item 2025-179 as presented. Motion was seconded by Councilmember Rodgers and carried unanimously (5-0), with Councilmember Moorman momentarily away from the dais. 2025-180 CONSIDER AND ACT UPON A BID AWARD TO LEGACY SIGNS, INC. FOR CONSTRUCTION OF TWO LANDSCAPE ICONS AT A COST OF $209,000 WITH A 10% CONTINGENCY OF $20,900 FOR A TOTAL COST OF $229,900 AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT. The Item was presented by Heather Dowell. Councilmember Hammonds moved to approve Item 2025-180 as presented. Motion was seconded by Mayor Coffman and carried by a vote of 4-2, with Mayor pro tem Wickliffe and Councilmember Rodgers voting in opposition. 2025-181 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PARKHILL IN THE AMOUNT NOT TO EXCEED $1,670,000 FOR ENGINEERING COSTS ASSOCIATED WITH THE HERITAGE PARK EXPANSION AND DOWNTOWN DESIGN IMPROVEMENTS. The Item was presented by Heather Dowell. Councimember Hammonds moved to approve Item 2025-181 as presented. Motion was seçonded by Mayor pro tem Wickliffe and carried unanimously (6-0). 2025-182 CONSIDER AND ACT UPON A RESOLUTION EXPRESSING INTENT TO REIMBURSE ENGINEERING COSTS RELATED TO HERITAGE PARK EXPANSION AND DOWNTOWN DESIGN IMPROVEMENTS IN AN AMOUNT NOT TO EXCEED $1,111,489 FROM THE UNRESERVED GENERAL FUND BALANCE. The Item was presented by Ann Honza. Councilmember Shuffield moved to approve Item 2025-182 as presented. Motion was seconded by Mayor Coffman and carried by a vote of 4-2, with Mayor pro tem Wickliffe and Councilmember Moorman voting in opposition. 2025-183 CONSIDER AND ACT UPON A RESOLUTION AMENDING THE MASTER FEE SCHEDULE BY AMENDING CERTAIN FEES FOR BUILDING REGULATIONS, DEVELOPMENT CODE, PARKS AND RECREATION, AND UTILITY BILLING AND ADDING THE COMMUNITY ROOM RENTAL RATES AND LIBRARY FEES, EFFECTIVE IMMEDIATELY. The Item was presented by Ann Honza. Mayor Coffman moved to approve Item 2025-183 as presented. Motion was seconded by Councilmember Rodgers and carried unanimously (6-0). 2025-184 CONSIDER AND ACT UPON AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL BOUNDARY ADJUSTMENT AGREEMENT WITH THE CITY OF GRAND PRAIRIE, TEXAS The Item was presented by Clyde Melick. Councilmember Moorman moved to approve Item 2025- 184 as presented. Motion was seconded by Councilmember Rodgers and carried by a vote of5-1, with Mayor pro tem Wickliffe voting in opposition. 2025-185 CONSIDER AND ACT UPON THREE ADDITIONAL SERVICES ORDERS (ASO) TO THE PROJECT MANAGEMENT AGREEMENT WITH VIDAURRI MANAGEMENT GROUP, LLC FOR THE PUBLIC SAFETY AND COURT FACILITY PROJECT IN A TOTAL NOT TO EXCEED $136,175. The Item was presented by Clyde Melick. Councilmember Moorman moved to approve Item 2025- 185 as presented. Motion was seconded by Councilmember Hammonds and carried by a vote of 5-1, with Mayor pro tem Wickliffe voting in opposition. EXECUTIVE SESSION Council movedto. Executive Session at 7:31 p.m.for the purpose ofdiscussing Item 2 with the following present: Mayor Cofman, Mayor pro tem Wickliffe, Coucilmembers Moorman, Rodgers, Hammonds and Shuffield; City Manager, Assistant City Manager, Cily Attorney, City Engineer and Public Works Director. 1. SECTION LEGAL: CONSULTATION WITH CITY ATTORNEY ON ANY 551.071(2) AGENDA ITEM LISTED HIEREIN. 2. SECTION REAL ESTATE: DELIBERATION REGARDING REAL 551.072 PROPERTY-TO DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY LOCATED WITHIN THE CITY LIMITS OF MIDLOTHIAN, TEXAS. Council reconvened in Regular Session at 7:37 p.m. with no action taken in Executive Session. REGULAR AGENDA 2025-186 ACTION RESULTING FROM EXECUTIVE SESSION, ITEM #1: LEGAL The Item was not discussed during Executive Session. 2025-187 ACTION RESULTING FROM EXECUTIVE SESSION, ITEM #2: REAL ESTATE Councilmember Moorman moved that the City Manager be authorized to negotiate and execute an agreement with Jerry Ronald King to purchase a 0.247 acre tract of land for a public street right-of- way and general utility easement, being located within the John H. Jones Survey, Abstract No. 586, City ofl Midlothian, Ellis County, Texas in consideration of a purchase price of$55,000 in association with construction ofthe McAlpin Road roadway project, plus payment of all related closing costs. The City Manager is further authorized to execute on behalf ofthe City such additional closing documents as may be required by such agreement and the title company as necessary to close this transaction. Motion was seconded by Councilmember Rodgers and carried unanimously (6-0). 2025-188 ADJOURN With there being no further business to discuss, Mayor Coffman adjourned the meeting at 7:37 p.m. ATTEST: Var MA - lofany Tammy Varner, City Secretary JustinfCoffman, Mayor