BOOK 58 Page 29885 07/09/05 10:00 A.M. MINUTES OF THE EMERGENCY SARASOTA CITY COMMISSION MEETING OF JULY 9, 2005, AT 10:00 A.M. PRESENT: Vice Mayor Fredd "Glossie" Atkins, presiding, Commissioner Danny Bilyeu, City Manager Michael A. McNees, City Auditor and Clerk Billy E. Robinson, and Deputy City Auditor and Clerk Pamela M. Christian ABSENT: Mayor Mary Anne Servian, Commissioners Lou Ann R. Palmer and Ken Shelin The meeting was called to order in accordance with Article III, Section 9(c) of the City of Sarasota Charter at 10:00 A.M. Vice Mayor Atkins stated that the City Auditor and Clerk is first requested to explain the unusual circumstances faced at this time. City Auditor and Clerk Robinson stated that at approximately 8:15 a.m. on July 9, 2005, City Manager McNees called and requested an emergency meeting; that 10:00 a.m. was determined to be the best time; that Public information Officer Jan Thornburg notified the news media; that official notices have been faxed and posted on the bulletin board at City Hall; that Article IV, Section 3 of the Charter of the City of Sarasota allows the Commission by the affirmative vote of at least four of its members to enact an Emergency Ordinance without complying with the requirements of Article IV, Section 2(d); that no Emergency Ordinance shall be enacted or amended for land use and no Emergency Ordinance shall be valid for more than 60 days. City Auditor and Clerk Robinson continued that only two Commissioners are available to respond to the call of the meeting; that the emergency succession provisions in the Charter of the City of Sarasota must be invoked which are contained in Article III of Section 12; that Article III, Section 12 includes provisions for a situation in which the City has a vacancy or an absence and the existence of a public emergency affecting the operations of City government the vacancies may temporarily be filled in the following order: 1) City Manager, 2) City Auditor and Clerk, 3) Deputy City Manager, 4) Chief of Police, etc.; that therefore, the City Manager and City Auditor and Clerk will be temporarily filling in as Commissioners to adopt emergency Ordinance No. 05-4636. (FTR 10:07) 1. ADOPTION RE: EMERGENCY ORDINANCE NO. 05-4636, DECLARING A STATE OF EMERGENCY DUE TO THE THREAT OF HARM ASSOCIATED WITH HURRICANE DENNIS; PROVIDING FOR EMERGENCY SUCCESSION; AUTHORIZING PREVENTATIVE OR REMEDIAL ACTIONS BY THE CITY MANAGER; AUTHORIZING EXPENDITURE OF PUBLIC FUNDS; PROVIDING AUTHORIZATION TO APPLY FOR STATE AND FEDERAL FINANCIAL ASSISTANCE; SETTING FORTH FINDINGS; ETC. (AGENDA ITEM II) A motion was made by Commissioner Bilyeu, seconded by City Auditor And Clerk Robinson, and carried by a 4-0 vote to adopt Emergency Ordinance No. 05-4636. (FTR 10:08) 2. REPORT RE: BRIEFING CONCERNING HURRICANE DENNIS (AGENDA ITEM 1) City Manager McNees stated that voluntary evacuation has been announced for the barrier islands and inland low-lying areas, particularly for the special needs citizens emphasizing those who are power-dependent; that the expectation is late in the evening of July 9, 2005, up to midnight, tropical force winds will occur gusting up 40 miles per hour; that four to eight inches of rain is a possibility; that the potential exists for serious beach erosion; that 10- to 12-foot seas may occur. (FTR 10:10) 3. ADJOURN (AGENDA ITEM III) Vice Mayor Atkins adjourned the meeting at 10:10 a.m. FREDD "GLO8SIE" ATKINS, VICE MAYOR m - BIÈEYE. ROBINSGN CITY AUDITOR AND CLERK 905 BOOK 58 Page 29886 07/09/05 10:00 A.M.