CITY COUNCIL MEETING MAY 27, 2025 5:30 P.M. COUNCIL CHAMBERS, 110 NORTH 8TH STREET, GATESVILLE, TEXAS 76528 AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS: 1) CALL TO ORDER THE REGULAR CITY COUNCIL MEETING AT 5:32 P.M. THIS 27th DAY OF MAY 2025. 2) QUORUM CHECK/COUNCIL PRESENT: Mayor Gary Chumley, Mayor Pro-Tem Greg Casey, Councilmembers Kalinda Westbrook, Jon Salter, Meredith Rainer, and Joe Patterson. CITY STAFF PRESENT: City Manager Brad Hunt, City Secretary Holly Owens, Deputy City Manager/Finance Director Mike Halsema, Shea Harp, Chad Newman, and Captain Keith Mueller. OTHERS: Gatesville Messenger Staff Writer Alex Meelbusch, Leo Corona, Robert Featherston, Brandi Wilson, and Crystal Cowen. 3) INVOCATION: Mayor Pro Tem Casey and PLEDGE OF ALLEGIANCE: Led by Mayor Chumley. CITIZENS/PUBLIC COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCIL MAY DO SO DURING THIS SEGMENT. IF YOU INTEND TO COMMENT ON A SPECIFIC AGENDA ITEM, PLEASE INDICATE THE ITEM(S) ON THESIGN IN SHEET BEFORE THE MEETING. EACH SPEAKER IS ALLOTED A MAXIMUM OF 3 MINUTES FOR THEIR REMARKS, AND SPEAKERS ARE EXPECTED TO CONDUCT THEMSELVES IN A RESPECTFUL MANNER. IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY OF GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR ACT ON ITEMS NOT LISTED ON THE MEETING AGENDA. There were no public/citizen comments. PRESENTATION: 4) Presentation and Information from MRB Architects, Regarding Revisions to Proposed Police Department Building. Crystal Cowen with MRB came forward and gave a brief presentation. No action was taken. Councilwoman Rainer asked if the amount presented includes the leveling of the ground and site work. Ms. Cowen stated yes. Councilman Patterson asked about the conceptual plans for the detention pond. Ms. Cowen stated she did not have plans for drawn up for the detention pond but did point out where it would be located. Councilwoman Westbrook asked how much parking the Police Department currently has. Mr. Hunt stated there are currently 5-6 street parking spaces and shared parking with the auditorium and the library. Councilman Casey verified the conceptual drawing shows police vehicles and patrol vehicles are parked in the rear of the building behind gates. Ms. Cowen stated yes, and public parking will be located in the front and the side facing Lovers Lane. Councilwoman Rainer asked if the Council will be presented with different options on how it looks. Mr. Hunt stated yes. CONSENT: All consent agenda items are considered routine by the City Council and will be enacted by a single motion. There will be no separate discussion of these items unless a Councilmember requests an item to be removed and considered separately. Page 2of3 3 City Council May 27, 2025 5) All consent agenda items are considered routine by the City Council and will be enacted by a single motion. There will be no separate discussion of these items unless a Councilmember requests an item to be removed and considered separately. a. Resolution 2025-046: Discussion and possible action regarding approval of minutes from Regular City Council Meeting held on May 13, 2025. b. Resolution 2025-047: Discussion and possible action accepting the 2nd Quarterly Investment Report. C. Resolution 2025-048: Discussion and possible action accepting the March 2025 Financials. CONSENT AGENGA: Motion by Meredith Rainer, seconded by Greg Casey to APPROVE the CONSENT AGENDA as written. All five voting "Aye", motion passed, 5-0-0 (Smith Absent). OTHER BUSINESS: 6) Discussion and possible action regarding Resolution 2025-049, accepting the Fiscal Year 2026 Budget Calendar. RESOLUTION 2025-049: Motion by Kalinda Westbrook, seconded by Jon Salter to APPROVE RESOLUTION 2025-049, accepting the Fiscal Year 2026 Budget Calendar with a date change on the last page of the memorandum from September 24 to September 23. All five voting "Aye", motion passed 5-0-0 (Smith Absent). 7) Discussion and possible action regarding Resolution 2025-050, accepting the RFQ from Pattillo, Brown and Hill, L.L.P., and authorize the City Manager to execute a contract on behalf of the City for auditing services with Pattillo, Brown and Hill, L.L.P. RESOLUTION 2025-050: Motion by Jon Salter, seconded by Meredith Rainer to APPROVE RESOLUTION 2025-050, accepting the RFQ from Pattillo, Brown and Hill, L.L.P. and authorize the City Manager to execute a contract on behalf of the City for auditing services. All five voting "Aye", motion passed 5-0-0 (Smith Absent). 8) Discussion and possible action regarding Resolution 2025-051, to accept the bid from Innovative Fueling Solutions, and authorize the City Manager to execute a contract on behalf of the City not to exceed $89,657.30 for replacing the airport fueling system. RESOLUTION 2025-051: Motion by Greg Casey, seconded by Joe Patterson to APPROVE RESOLUTION 2025-051, awarding a contract for provision and installation of an above ground fueling tank system, including new fuel pump and hose reel and point of sale system at the Gatesville Airport to Innovative Fueling Solutions for a total contract price not to exceed $89,657.30 and further authorizing the City Manager or his designee to negotiate the remaining terms of and execute said contract on behalf ofthe City. All five voting Aye", motion passed 5-0-0 (Smith Absent). 9) Discussion and possible action regarding Resolution 2025-052 to petition TXDOT to evaluate the intersection of SH 36 and Osage Road and consider implementing safety and operational improvements. RESOLUTION 2025-052: Motion by Meredith Rainer, seconded by Jon Salter to APPROVE RESOLUTION 2025-052, to petition TxDOT to evaluate the intersection of SH 36 and Osage Road and consider implementing safety and operational improvements. All five voting "Aye", motion passed 5-0-0 (Smith Absent). 10) Recess Regular Meeting and call a Public Hearing. Public Hearing was opened at 6:30 p.m. Hear comments on Ordinance 2025-12, annexing 1.16 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas; and the north-adjacent 17.47 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas. There were: no public comments. Public Hearing was closed at 6:31 p.m. Page 3of3 City Council May 27, 2025 11) Discussion and possible action regarding Ordinance 2025-12, annexing 1.16 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas; and the north-adjacent 17.47 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas. ORDINANCE 2025-12: Motion by Kalinda Westbrook, seconded by Greg Casey to PASS ORDINANCE 2025-12 annexing 1.16 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas; and the north-adjacent 17.47 acres situated in A Wood Survey, Abstract No. 1062, Coryell County, Texas, seconding reading to the next meeting. All five voting "Aye", motion passed 5- 0-0 (Smith Absent). 12) Discussion and possible action regarding Ordinance 2025-11, abandoning a portion of Mesquite Street. ORDINANCE 2025-11: Motion by Greg Casey, seconded by Meredith Rainer to PASS ORDINANCE 2025-11 abandoning a portion of Mesquite Street, seconding reading to the next meeting. All five voting "Aye", motion passed 5-0-0 (Smith Absent). 13) City Manager' s Report. Brad Hunt gave a presentation updating the Council on department projects and initiatives. There was no action on this item. Adjourn Meeting City Council adjourned at 7:12 p.m. Mg hrby Mayor Gary Chumley OF ATTEST: 5 Ch City Secretar, Holly Owens 87