CITY OF SARASOTA Development Review Division Development Services Department MINUTES OF THE SPECIAL MEETING OF THE PLANNING BOARD/LOCAL PLANNING AGENCY October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Planning Board Dan Clermont, Chair Members Present: Michael Halflants, Vice Chair Members Daniel Deleo, Shane LaMay, Terrill Salem City Staff Present: Mike Connolly, Deputy City Attorney Myra Schwarz, General Manger, Development Services Alison Christie, AICP, Development Review Chief Planner Amy Pintus, Development Review Planner Karen Grassett, Sr. Planning Technician, Development Services Amanda Cisneros, Development Review Coordinator, Development Services 1:42:11 P.M. I. CALL MEETING TO ORDER AND ROLL CALL PB Chair Clermont called the meeting to order. General Manager Schwarz [acting as the Planning Board's s Secretary] called the roll. II. PLEDGE OF ALLEGIANCE III. CHANGES TO THE ORDER OF THE DAY There were no changes to the order oft the day. IV. LAND USE. ADMINISTRATION PUBLIC HEARINGS NOTICE TO THE. PUBLIC: At this time anyone wishing to speak at the following public hearings will be required to take an oath. (Time limitations will be establishedi by the Planning Board.) A. Reading of the Pledge ofConduct Secretary Myra Schwarz read the Pledge of Conduct. Attorney Connolly discussed time limits; administered the oath to those wishing to speak at today's meeting; discussed the difference between legislative and quasi-judicial public hearings; noted the public hearing today is quasi-judicial. Attorney Connolly called on Mr. Dobbin for affected person status for The Peninsula who was present and called on Mr. Sandin who was not present; also called on Mr. Markel and Ms. Conway regarding Faith Presbyterian for affected persons status; neither were present. Minutes of the Special Planning Board Meeting October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 2 of 6 B. Quasi-judicial 1:46:29 P.M. 1. The Peninsula (223 & 283 Golden Gate Point): Site Plan application No. 23-SP-20 is a request for approval of a major revision to previously approved Site Plan No. 22-SP-05 regarding subject property with street addresses of 223 and 283 Golden Gate Point. The amendment is to the elevator overrun to allow the elevator to access the roof, increasing the height above the roof by more than 25%, which requires a major revision per Zoning Code section IV-508(11). There are no other proposed changes to the previously approved Site Plan. (Alison Christie, AICP, Development Review Planner) Applicant Presentation: Joel Freedman present with Chris Gallagher requesting a change to a previously approved Site Plan no. 22-SP-05. Request involves a change in rooftop height for elevator override to give access to residents. Applicant confirmed the extra height is strictly for elevator override. PB member Salem stated the applicant mentioned it was possible the plan would change at the time ofi initial application and questioned if applicant felt it would be an issue at the time which prevented the current changes showing on previous plans. Mr. Gallagher advised elevator override and stair override are not governed by code; the changes are also based on elevator products being used. PB member Salem asked if residents from neighborhood association approached applicant going against changes being made. Applicant confirmed that has not happened. PB member LaMay clarified the minimum height noted for the stairs located on the east side and the elevator override dictating the additional height on stairs on west side. Applicant confirmed. Mr. LaMay questioned the prior iteration, elevator not making it to the roof, stairs did. Mr. Gallagher noted the plans presented to DRC showed the elevator coming up; the proper height was not established. PB Member LaMay also asked why the roof was removed. Applicant stated coverage was decided based on weather and frequent use of roof. PB member Deleo questioned the capacity for the roof. Mr. Gallagher noted it is significantly less than the roof as it is limited due to equipment. Mr. Freedman presented plans showing spaces that will be available for use and space used for equipment. PB Vice Chair Halflants asked for recommendations or language to be added in the code for something exempt to height limitation to avoid returning. Mr. Freedman noted that was done; 25% increase could occur without the change being major; the change is over 25%. Mr. Gallagher clarified it is not 25% of the building but of the appurtenances above the Minutes of the Special Planning Board Meeting October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 3 of 6 rooftop and suggested verbiage for the code. PB Vice Chair Halflants noted this takes time from applicant and staff, suggested a change in the code to assist applicants in the future. Staff Presentation: 1:58:35 P.M. Chief Planner Christie reviewed application description and location of property. Noted the requested amendment is to change the increase of the height of the building to allow a taller elevator and stair overrun for resident access. Advised the overrun is not subject to height restrictions of the zone district and noted the height is still in compliance; stated it is considered a major revision which requires the change be presented to PB as the increase is greater than 25% of height of rooftop appurtenances. Noted application does meet all zoning code requirements and recommends approval. PB Vice Chair Halflants requesting a possibility for staff to change language to avoid applicants needing to return. Vice Chair Halflants expressed his experience. Christie noted it can be looked into. PB Chair Clermont noted concerns regarding a maximum percentage. Citizen's Input: Attorney Connolly called on Mr. Dobbin for affected persons status. Mr. Dobbin advised his questions were answered during the presentation. Rebuttal: There was no rebuttal. PB Chair Clermont closed the public hearing. 2:02:54 P.M. PB Member Deleo made a motion to find that Site Plan 23-SP-20 is consistent with the Tree Protection Ordinance and meets the applicable criteria of Section IV-506 of the Zoning Code to approve the Site Plan subject to the conditions listed as recommended by staff. PB Vice Chair Halflants seconded the motion. The motion passed 5-0. Minutes of the Special Planning Board Meeting October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 4 of 6 2. Faith Presbyterian (1201 N. Beneva Rd): Site Plan Application No. 23-SP-06, and Major Conditional Use Application No. 23-CU-01 request for Site Plan and Major Conditional Use to amend the subject parcel with a street address of 1201 North Beneva Road from the original t 10.96-acre site as granted in previous approvals to a +8.07-acre site by removing the +2.89-acre parcel with a street address of 1551 North Beneva Road from the previous approvals. (Amy Pintus, Development Review Planner) Applicant Presentation: Attorney Connolly swears in Mr. Arevalo Brian Lichterman, Bobbi Claybrooke and Jorge Arvalo present. Proposing an amendment to a previously approved Site Plan to eliminate 2.89 acres that was previously designated as future open space; notes no new development is being proposed. Mr. Lichterman presented a map showing property purchased by Mr. Arevalo. No changes to balance of property and leaving Faith Presbyterian Church. PB Member Deleo questions why property to north was included in the site plan. Ms. Claybrooke notes property was owned by Faith Presbyterian and at the time there was: no plan to parcel the property off to south. PB Member Deleo notes property was included but irrelevant to site plan. Ms. Claybrook agrees. PB Vice Chair Mr. Halflants asks if there was requirement for a portion of the site plan designated to open space. Ms. Claybrook notes there was, it was in excess to that; removing the northern parcel and will still provide the required amount of open space. PB Chair Halflants questioned what Mr. Arvelo's intentions are for the lot. Mr. Arevalo noted property will be developed in the future. Staff Presentation: 2:09:34 P.M. Development Review Planner, Amy Pintus discussed application details, Zone district, future land use, and location of property. Notes applicant is proposing to continue the existing use of a Religious Institution on the subject parcel, notes this is use is only permitted in the RMF1 Zone as a Major Conditional Use. The change is to remove 2.88 acres from previously approved Site Plan. Ms. Pintus notes a Community Workshop was held; eight members of the public were present and all concerns were about the planned use of the Northern Portion of parcel. DRC signed off, initial transportation concurrency review was de minimis, Site Plan and Major Conditional Use has been found to meet all applicable Development Standards of Zoning Code. Staff recommends approval. PB Vice Chair Member Halflants confirmed the proposed Site Plan would meet open space requirements if Site Plan was approved. Minutes of the Special Planning Board Meeting October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 5 of 6 Amy Pintus notes that is correct. PB Chair Clermont notes future land use allows as: many as 37 units unless a rezoning was done. PB Chair Clermont references Section 6-102 Zoning of Lot Code for clarification; questions lot area and why this cannot be applied. Alison Christie clarifies the section refers to the Zone District. Citizen's Input: No citizen input. Rebuttal: There was no rebuttal. 2:46:51 PB Chair Clermont closes hearing. PB Member Deleo made a motion to find that the Major Conditional Use 23-CU-01 is consistent with Section IV-906 of th Zoning Code and that Site Plan 23-SP-06 meets the applicable criteria of Section IV-506 of the Zoning Code and is consistent with the Tree Protection Ordinance and to recommend that the City Commission approve the petitions subject to the conditions recommended by staff. PB Vice Chair Halflants seconded the motion. The motion passed 5-0. PB Chair Clermont approved minutes from September 21, 2023. PB members passed by consensus. Secretary Myra Schwartz announces Karen' s retirement and presents replacement. Development Services Director thanks Karen for time at the City. PB Vice Chair Halflants discusses height limitations to avoid applicants returning to present to Planning Board. PB member Deleo questions how often applicants need to return to Planning Board for changes. Attorney Connolly notes it does happen frequently and gives examples. References to the changes in the Zoning Code in the past. PB Member LaMay suggests changing from percentage to height. PB Member Deleo states the issue was addressed but could be insufficient and noted there was a change in the top ofthe use of the building. Minutes of the Special Planning Board Meeting October 18, 2023 at 1:30 p.m. in the Sarasota City Commission Chambers Page 6 of 6 V. ADJOURNMENT The meeting was adjourned at 2:52:34 P.M. dips, Can Chom Myra Schwarz Dan Clermont, Chair General Manager and Secretary to the Board Planning Board/Local Planning Agency