MINUTES OF THE SHENANDOAH COUNTY BOARD OF SUPERVISORS MBETING: JUNE 10, 2025, 4:00 PM The Board of Supervisors met in the Board Meeting Room, 600 North Main Street, Woodstock, Virginia, on June 10, 2025, at 4:00 p.m. The following members of the Board of Supervisors were in attendance: Supervisor David Ferguson, Supervisor Tim Taylor, Vice Chairman Dennis Morris, Supervisor Steve Baker, Chairman Josh Stephens and Supervisor Karl Roulston. Administrative Staff members in attendance: Mr. Evan Vass, County Administrator, Ms. Mandy Belyea, Deputy County Administrator, Ms. Amy Dill, Director of Finance, Mr. Jason Ham, County Attorney, and Ms. Allie Fauber, Administrative Assistant. Chairman Stephens called the meeting to order at 4:00 p.m. and Supervisor Taylor led an invocation followed by the Pledge of Allegiance. APPROVAL OF THB AGENDA: Vice Chairman Morris made a motion, seconded by Supervisor Taylor, to approve the agenda as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker absent Supervisor Baker joined the meeting shortly after the approval of the agenda. SPBCIAL PRESENTATIONS: 1. Shenandoah County Employee Service Recognition The following employees were presented with certificates for their years of service with Shenandoah County. Fire and Rescue- Shannon Walters, 25 years. Alex Sibert, 5 years. Community Development Tim Ferguson, 25 years. Brenna Menefee, 10 years. Library- Erica Hepner, 10 years. ECC- Emily Downey, 5 years. Sarah Talley, 10 years. Sheriffs Office- Jennifer Laney-Kirkland, 5 years. Brandon George, 5 years. Keith Staffa, 10 years. Daniel Burns, 5 years. Hank Hoover, 5 years. Brent Lutz, 15 years. Kolter Stroop, 15 years. Bo Hall, 20 years. Colton Manich, 10 years. Circuit Court- Shelby Sherfey, 5 years. Sanitary Districts- DJ Lamma, 10 years. Parks And Rec- Ben Stine, 10 years. General Properties- Rick Funkhouser, 20 years. CONSIDERATION OF NON-ACTION ITBMS: 1. Discussion and consideration regarding additional Compensation Board positions and funding allocated to the Office of the Commonwealth's Attorney and the Office of the Clerk of the Circuit Court for Fiscal Year 2026. Ms. Belyea explained that after the County adopted its Fiscal Year 2026 budget, the Office of the Commonwealth's Attorney and the Office of the Clerk of the Circuit Court received approval from the state's Compensation Board for one additional position for each of the offices as a result of anticipated workload increases for the implementation of HB2723/SB1466 related to sealing and expungement of court records. She added that the state-funded amount slated to be received is $126,000 and that there would be $40,000 in local funds required to support the positions. Supervisor Taylor clarified that these amounts are for both positions and Ms. Belyea confirmed yes. 2. Discussion and consideration regarding a request for appropriation of Fiscal Year 2024 Special Budget Funds for the Shenandoah County Public Schools. Ms. Kailyn Campbell, Director of Finance for Shenandoah County Public Schools, said that this is for funds that the School Division would have received but were either deferred or have been carried over for a number of years. She stated that this includes deferred revenues from the state that they have approval to carry forward with the Board's approval. Chairman Stephens asked if this included any of the funds that were discussed over the last month and Ms. Campbell said no this is part of the fund balance that was originally assigned to special budgets and added that this is a reappropriation request for the current fiscal year 2025. 3. Discussion and consideration regarding a request for appropriation of Fiscal Year 2024 unassigned fund balance carryover for the Shenandoah County Public Schools. Ms. Campbell said this request refers to the FY 2024 unassigned fund balance related to Schools that was returned to the County at the end oft the year but were not assigned or tied to special budgets. She said the School Board has presented a list of projects to be funded that were previously discussed and not approved in the FY 2026 budget and that they would like to reappropriate the funds to FY 2026 to get the list of items completed. Chairman Stephens asked how the surplus funds were generated besides vacancy savings and Ms. Campbell said the bulk came from vacancy savings but was also related to projecting sales tax receipts and not releasing all the sales tax funding to schools to spend due to revenue uncertainty. Chairman Stephens asked if Robinson Farmer and Cox had reviewed this and Ms. Campbell said they are currently reviewing and are awaiting a final report. Chairman Stephens said that historically the Board waits until RFC confirms the numbers but added that he does not have a problem with the list presented. Vice Chairman Morris said that Chairman Stephens, Mr. Vass, and himself met with the School Board and Superintendent and reviewed these items. Supervisor Taylor said that there were. many options before the final maintenance list requested and initially it totaled $6.4 million and is now $4.1 million and was curious why this dropped. He added that he wants to get this moving as soon as possible because of how needed it is. Supervisor Roulston said he has no problem with supporting this list and the funding needed and that he looks forward to long-term planning on how much should be provided to the schools every year for CIP. Chairman Stephens said in his five years on the Board, the Board has always decided to fund the urgent requests. 4. Discussion and consideration to provide a one-time bonus payment to full-time employees in Fiscal Year 2026. Mr. Vass said that after thel budget was adopted, the state General Assembly approved bonuses for state-supported positions and constitutional offices and those within those offices. He said that this is an opportunity to provide a 1.5% one-time bonus for all full-time County employees based on their current FY 2025 salary. He added the payment would be distributed in July and would require a public hearing. Chairman Stephens advised Mr. Vass to provide public notice and set a public hearing for the next meeting. Supervisor Roulston clarified that the total would be $300,000 but $60,000 of that comes from the State and Mr. Vass said yes. PUBLIC COMMENT (OTHER THAN MATTERS FOR WHICH A PUBLIC HBARING HAS BEEN OR WILL BB HBLD): Shane Waller ofs Strasburg said he was encouraged by the discussion that was just had on school CIP needs and funding. He provided handouts with information about prior funding for the schools. He said that there has been severe underfunding that now needs to be caught up on and pointed out in previous budget requests where some of the current problems were not addressed. Karla Ortts, Clerk ofthe Circuit Court, invited the Board members to come by the Office of the Clerk of the Circuit Court to see how they have improved their space. CONSIDERATION OF CONSENT AGENDA ITEMS: 1. Consideration of the May 27, 2025 regular meeting minutes. Vice Chairman Morris made a motion, seconded by Supervisor Taylor to approve the items as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye PUBLIC HEARING(s): There were no Public Hearings scbeduled for the June 10, 2025 meeting. OLD BUSINESS: 1. Consideration of the adoption of an ordinance that amends Section 156-1 of the Shenandoah County Code to adopt provisions of the Virginia Code that pertain to traffic and motor vehicles that will become effective July 1, 2025. Vice Chairman Morris made a motion, seconded by Supervisor Taylor to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye 2. Consideration of an authorization to execute an intergovernmental agreement with the Virginia Department of Forestry for Fiscal Year 2025 matching funds for the conservation easement program. Supervisor Taylor made a motion, seconded by Supervisor Roulston to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye CONSIDERATION OF PLANNING COMMISSION ITEMS: There were no Planning Commission items presented for the June 10, 2025 meeting. NEW BUSINESS: 1. Consideration of the adoption of an Official Intent Resolution regarding the issuance of debt in an amount not to exceed $4,750,000. Vice Chairman Morris made a motion, seconded by Supervisor Taylor to approve the item as presented. The motion was approved by a roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye COUNTY ATTORNEY COMMENTS: Mr. Ham had no comments. BOARD MBMBER COMMENTS: Supervisor Ferguson said that while at VFW for lunch, someone had a medical emergency, and he was thoroughly impressed with the ambulance that arrived within a few minutes. He thanked Mr. Vass and Chief Williams for working with the Edinburg station and the Woodstock station, to place an ambulance in Edinburg during the day. Supervisor Baker said that recently he worked with a few County employees and that he appreciated their professionalism and service. He was happy they were representing the County well. COUNTY ADMINISTRATOR'S COMMENTS: Mr. Vass said that he and Ms. Belyea have started listening sessions with the fire and rescue volunteer departments and career staff related to the impending recruitment for a new fire and rescue chief. OTHER BUSINESS: There pere no Otber. Business items for the June 10, 2025, regular meeting. CLOSED SESSION(S): 1. A closed session as authorized by Virginia Code Section 2.2-3711 (A) (1) to discuss the assignment and appointment ofs specific public officers, appointees, or employees. The subject matter is the appointment of specific public officials to serve on the Tourism Council and the Cedar Creek and Belle Grove National Historical Park Advisory Commission. At4:54 p.m. Vice Chairman Morris made a motion which was seconded by Supervisor Taylor to enter into a closed session as authorized by Virginia Code Section 2.2-3711 (A) (1) to discuss the assignment and appointment of specific public officers, appointees, or employees. The subject matter is the appointment of specific public officials to serve on the Tourism Council and the Cedar Creek and Belle Grove National Historical Park Advisory Commission. The motion was approved by a unanimous roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye At 5:00 p.m. the Board reconvened into open session following a motion by Vice Chairman Morris and seconded by Supervisor Roulston which was approved by a unanimous roll call vote as follows: Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye Mr. Vass read the certification that all members must certify that to the best of each member's knowledge @) only public business matters lawfully exempted from open meeting requirement, under The Virginia Freedom Information Act and (i) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting of the public body. Mr. Taylor aye Mr. Roulston aye Mr. Stephens aye Mr. Ferguson aye Mr. Morris aye Mr. Baker aye ADJOURNMENT With no further business the meeting was adjourned at 5:01 p.m. Josh Stephens! Chairman ATTEST: Evan Vass, Clerk of the Board