* a2 cison - Ca Madison, Virginia 22727 Madison County Planning Commission Workshop Meeting Minutes March 19th, 2025 The Madison County Planning Commission Workshop meeting was held in the Madison County Administrative Auditorium at 414 N. Main Street in the Town of Madison, Virginia it was called to order by Chairman Steve Carpenter at 6:31 PM. Chairman Carpenter determined there was a quorum and the first order of business was to adopt the agenda and approve the minutes from the March 5th Joint Planning Commission Meeting. As a quorum was established the following members were present, Chairman Steve Carpenter, Vice-Chairman Pete Elliott, Commissioners Nathan Cowan, Zack Whitman, Mike Snider. James Graves III and Jim Smith. Also, present were Hannon Wright; County Attorney, Secretary of the Planning Commission Janet Henshaw, and Allen Nicholls; Zoning Administrator. County Administrator Jonathon Weakley and Assistant County Administrator Brian Gordon were absent. Chairman Clay Jackson for the BoS was present and Vice-Chairman Carty Yowell was absent. Adoption of Agenda Commissioner Nathan Cowan moved to adopt the agenda and Commissioner Mike Snider seconded. This motion was carried by all members saying "Aye", none opposed. Public Comment Hearing none. New Business 1). Adoption of Minutes - March 5th, 2025 Commissioner Zach Whitman made a motion to approve the minutes as presented and Commissioner James Graves III seconded. This motion was carried by all members saying "Aye", none opposed. 2). Adoption of Minutes- February 5th, 2025 Commissioner Nathan Cowan made a motion to approve the minutes as presented and Commissioner Zach Whitman seconded. This motion was carried by all members saying "Aye", none opposed. (Case No. SU-02-25-1) Two Rivers - Special Use Permit Application (Second Workshop) Kari Gaviria has applied for a special use permit to operate a primitive campground on a 48.347- acres (GIS) parcel known as Madison County tax map 40-95A. The parcel is zoned A-1 (Agricultural). The parcel currently contains a residence that is being utilized as a short-term rental, and campsites that meet the definition of Madison Zoning Ordinance, article 20-31. ***Unable to get beginning comments as we were experiencing technical difficulties*** Commissioner Nathan Cowan questioned. how much of the land was in land use? Can this be considered agritourism? Zoning Administrator Allen Nicholls replied. would not anticipate any land being removed from the land use program however that would be the prerogative of the Commissioner of Revenue. Applicant Kari Gaviria commented. property is currently hayed and will continue to be, the tractor can't access where the campsites are as they are on the riverbank and the tree coverage. There were no other or public comments. (Case No. SU-02-25-2) Black Cat Antiques Special Use Permit Application (Second Workshop) Carey (Angie) Brown has applied for a special use permit to operate an Antique Craft and Gift shop in accordance with Madison County Zoning Ordinance 3-2-5, and an Auction Establishment in accordance with Madison County Zoning Ordinance 4-2-23 for a 36.77 acre (GIS) parcel known as Madison County tax map 45-21. The parcel is zoned A-1 (Agricultural). Vice Chairman Pete Elliott recused himself as he has the same type of business. Allen Nicholls commented. the required parking is based of the amount of floor space, 1 space per 100 square feet of retail space. It would require 15 spaces, and currently it has 22 spaces, which is more than adequate. This is the only update since the last time we met. Chairman Steve Carpenter questioned..you now have a letter from the property owner? Allen Nicholls replied..yes, the owner of the property has requested an indefinite permit. The SUP application has now been updated and will indicate clearly whether the applicant is applying for a 2-year temporary, a 5-year temporary or an indefinite, SO this will not be a recurring question. Mike Snider questioned..how is it right now for this application? Allen Nicholls replied..indefinite. Steve Carpenter commented..run with the lot/property. Mike Snider questioned.should the property owner not be the applicant? Allen Nicholls replied..the applicant here tonight is acting as the agent. Mike Snider questioned..ift this is going to run with the land, shouldn't the property owner be the applicant. Allen Nicholls replied..the owner has a letter in the packet for it to be intended that way. Continued discussions. County Attorney Hannon Wright commented..rumning with the land. Mike Snider questioned..should the property owner be the applicant, should it be more than a letter? Allen Nicholls commented..the ordinance says it runs with the land unless stated otherwise. Nathan Cowan commented.. see where Mike is coming from, but you can have an agent representing. Al letter of intent from the owner. Steve Carpenter commented.the owner and lease are clearly stated on the application. No comments from the applicant. There were no other or public comments. (Case No. RZ-02-25-2) AC Limited Partnership - Rezoning Application (Second Workshop) Carrie Brown has applied on behalf of AC Limited Partnership to rezone a 2.136- acre parcel (GIS) known as Madison County tax map 55-38B from A-1 (Agricultural) to B-1 (Business). No project is currently planned for the parcel. Allen Nicholls commented. heard from the adjacent property owner, ifhe owned the property, he would do the same, no objections. Steve Carpenter questioned. .any public comments? There were no other or public comments. (Case No. SD-02-25-1): - Subdivision of Madison County Tax Map 42-33 (Second Workshop) Walter Sampsell has applied on behalf of Mark A Moorstein to subdivide the parcel identified as Madison County tax map 42-33. The parcel is currently 28.5947 acres (survey) and it is proposed to be divided to create three new parcels, plus the residual. Allen Nicholls commented.recelved some inquiries from the public along with a letter objecting which is included in front of you. Otherwise, no other updates on this application, already have comments from VDOT and awaiting VDH approval. Nathan Cowan questioned..is this not a by-right subdivision? Allen Nicholls replied..it appears to be. Pete Elliott questioned.. is the road maintenance agreement attached to the deed? Allen Nicholls commented..that is what we require. Applicant Mr. Moorstein commented..could go down to 2 acre lots, these are spread out, nice lots. Steve Carpenter questioned.. zoned A1, 3 acres lots. Entrances on state road? Mr. Moorstein replied..correct. Mike Snider commented..no place to list adjacent property owners. In rezoning there is a place to list, why don't we do that on a subdivision application. Allen Nicholls replied..we sent letters in accordance of1 the State Code, we assemble and mail whether the application has a space, we are still sending the letters. Mike Snider commented.just wondering because it isn't part of the application. Allen Nicholls commented..we must send within a certain period. Commissioner Zach Whitman questioned..does the clock start at the time of the application? Allen Nicholls replied.-proceeding the public hearing. There were no other or public comments. (Case No. RZ-02-25-1) Jonathan Nichols - Rezoning Application (Second Workshop) Jonathan Nichols has applied to rezone a 5.532-acre portion of the parcel known as Madison County Tax Map 44-3 (total acreage is 77.112 per survey) from C-1 (Conservation) to A-1 (Agricultural). Ifrezoning is approved, the applicant intends to subdivide the property. Allen Nicholls commented. some public feedback in opposition. Pete Elliott questioned. .I received some calls, have you been out there to the property? Allen Nicholls replied.. .no. Mike Snider questioned. .is there glamping going on? Says there is according to the letter. Allen Nicholls replied.. there is a permitted tent on the property. Pete Elliott questioned.. ..is there a permitted house on the property? Allen Nicholls replied.. we can defer to the applicant. Nathan Cowan commented.. .I went to the site, the land all around is the definition ofC1. Steve Carpenter questioned.. .do we have the topo overlay of this property? Assume flood plain? Allen Nicholls commented.. .a little bit but normal. Steve Carpenter commented. .one steep contour, almost flat other than that area. Mike Snider commented. section 14, I don't see where glamping comes in use in A1 or C1 districts. Allen Nicholls replied.. .20-1, prior zoning administrator approved a tent. Pete Elliott commented. .10 acres per use. Allen Nicholls replied.. .the parcel is over 70 acres. Zach Whitman questioned.. .is an SUP required? Allen Nicholls replied.. .only one that I know of. Zach Whitman questioned. .do we need and SUP first? Allen Nicholls replied.. let's ask the applicant. Applicant Jonathan Nichols commented. was approved for 3 sites. Only 2 structures up for 3-4 months then they come down. Steve Carpenter questioned. where are the two sites? Jonathan Nichols replied.. where I want to rezone. Nathan Cowan commented. an easy solution, setting a precedent, personally reluctant to do. Steve Carpenter commented.. I agree, topo map makes it clear as to why it's C1, because of flood plain an steep terrain. Jonathan Nichols commented.. -perc-able, did that when David came out to do the partition. Steve Carpenter commented. you are minimal for short term rentals? Jonathan Nichols replied.. .yes, something for my son to do, to earn money. Continued discussions. Steve Carpenter commented. zoned C1 because oftopo but being used as A1. Still the question is ifthis rezoning is appropriate? Would you mind doing the 10 acres? Jonathan Nichols replied.. yes, I can do that? Would need help to figure it out but I don't mind. Steve Carpenter commented. that would avoid the rezoning, still could do the subdivision. Allen Nicholls commented.. ..yes, a single subdivision I can do administratively. Jonathan Nichols commented.. .this was the recommendation from the last Zoning Administrator, it's fine I can move to 10 acres. The problem then would be with the ROW, it would be in the middle of the land. Nathan Cowan commented. .considering the ROW being the property line, your surveyor can advise. Pete Elliott commented. Chairman, we can't tell him what to do, we must suggest. Jonathan Nichols commented. .not building a 5-story hotel, just trying to section off a piece. Allen Nicholls commented. A1/C1 districts can not divide more than into 4 parcels in a period of 10 years. Zach Whitman commented. subdivision is by-right. Neighbor Scott Benning commented. the Taylor's and the Breeden' s have a strong history in the area, concerned that reclassifying the area would set aj precedent. Keep C1 and not change to A1, respect and preserve Madison County. Kinderhook Road is becoming a dangerous road, primary access to Greene for the building that is going there. It was previously a family/farming property, part of Wildlife Management Area. Don't lose sight. Jonathan Nichols commented. could do a 10-acre lot, would be the same traffic. Steve Carpenter commented. .can't do anything about the road problem but the issue is the rezoning. There were no other or public comments. (Case No. RZ-03-25-1) Jonathan Baughn - Rezoning Application (First Workshop) Jonathan Baughan has applied to rezone a portion ofl his property from A-1 (Agricultural) to B- I(Business, General). The applicant is seeking the partial rezoning of his property SO that he may operate his artificial turf and hardscaping business out of an existing building. The property that is the subject of this application is located at 3351 Oak Park Rd and is further identified as Madison County tax map 40-40. The property contains approximately 27-acres and is currently zoned A-1. Allen Nicholls commented. just received an exhibit from the applicant. It has an accessory structure, has an active building permit for a residence. Operating his business on the property, would have to take a portion and rezone to B1 to operate. VDH didn't have a lot to say. VDOT commented on the entrance, working with E&S to get al better entrance. Being proactive in being a safe neighbor. Mike Snider questioned.. what's the acreage for the rezone? Allen Nicholls commented. asked the applicant to have a surveyor to define the area, estimates 2 acres. Mike Snider commented. would need prior to the public hearing. Allen Nicholls commented.. .agreed, could table it. Pete Elliott questioned.. would he have to put that part ofthe driveway in B1? Allen Nicholls commented.. .maintain current entrance for a residence, working with VDOT for a better commercial entrançe. Nathan Cowan questioned.. what's the difference oft this case and the Lee Highway on A1? Allen Nicholls commented. we can talk about other cases at another time. Continued discussions. Allen Nicholls commented. .applicant and employees will load then go to the customer and return, then go home. Pete Elliott questioned.. ifl he moves his entrance does he have to have a strip of B1 for the road? Hannon Wright commented. .if not a split zone, if same parcel owner wouldn 't need to. Nathan Cowan commented. if a home-based business. Allen Nicholls commented. felt relevant to mention he does have a active building permit for a residence. Applicant Jonathna Baughan commented.. .a surveyor came out; 1.779 acres will be rezoned. Actively working with VDOT for an entrance, line of site both ways. Plan to use current for residence, new will be strictly for the business. Nathan Cowan questioned.. .any plan to do retail? Jonathan Baughan replied. .no sir, just storage, goal to build our home there and have our business. Steve Carpenter questioned.. .any other questions? Allen Nicholls commented. .area is defined. Mike Snider questioned.. .is there Blzones in that area? Allen Nicholls replied.. .no, not in that area. Nathan Cowan questioned. .is it a good place for a business? Relatively low impact. Pete Elliott commented. would rather see B1 then SUP. Steve Carpenter commented. .agreed. Allen Nicholls commented.. .a few scattered around the county There were no other or public comments. (Case No. 2024-Z0A-12-18-02) Adoption of Personal Campground definition. (Fourth Workshop) The adoption of a definition for a personal campground is being proposed to allow for by-right recreation on private property but regulate the use of recreational vehicles (RVs) and tents to prevent their use as permanent residences. Allen Nicholls commented. final version, watched the previous meetings, referenced the minutes, this is the final version that would go to Public Hearing. Going to adopt as by-right in C1 and A1, will happen by default in Al. Steve Carpenter questioned. .3 or more requires and SUP. Allen Nicholls replied.. yes, or for compensation. Mike Snider commented. under primitive, no campsites shall be placed 50' within an adjoining property, should consider. Steve Carpenter questioned. specific setback? Mike Snider replied...yes. Steve Carpenter commented. we already have setbacks. Nathan Cowan commented. setbacks is for fire separation. There were no other or public comments. Continuing Discussion - Comprehensive Plan Informational/Correspondence Upcoming Public Hearings and Workshops Allen Nicholls went over upcoming meeting information. (Case No. RZ-03-25-1) Jonathan Baughan - Rezoning Application (Second Workshop) Jonathan Baughan has applied to rezone a portion of his property from A-1 (Agricultural) to B- 1(Business, General). The applicant is seeking the partial rezoning of his property SO that he may operate his artificial turf and hardscaping business out of an existing building. The property that is the subject of this application is located at 3351 Oak Park Rd and is further identified as Madison County tax map 40-40. The property contains approximately 27 acres and is currently zoned A-1. . Joint Workshop with Board of Supervisors to Finalize Comprehensive Plan Other Items from the Planning Commission or Public Scott Benning commented.thank you for the opportunity to come and see this. There were no other or public comments. There being no other business, Commissioner Zach Whitman made a motion to adjourn, and it was seconded by Commissioner Nathan Cowan. This motion was carried by all members saying "Aye", none opposed. The meeting ended at 7:58 PM. Adjournment End of Minutes: Attest: lph 5 RE 6/26/25 Stepher/Carpenter, Chairman of Planning Commission Date: Ghzhar metemhaeuytanyetPamanctommhson Date: 4.1ls and Aemistalr Allen Nie Plamning Zowing