Agenda Joint Meeting Sean QR Codet to' View Madison County Board of Supervisors Agenda Packel. Wednesday, June 2025 at 7:00 PM - 4, 11 Admin. Building Auditorium, 414 North Main Street, Madison, Virginia 22727 dlison CV Call to Order Determine Presence of a Quorum/Adoption of Agenda Public Comment Public Hearings A. (Case No. RZ-04-25-01) Madison Wood Preservers = Rezoning Application Kari Gaviria, on behalf of Madison Wood Preservers, has applied to rezone property identified as 98 Oak Park Rd (Madison County tax map 39-96, 0.936 acres) and 206 Oak Park Rd (Madison County tax map 39-98, 0.701 acres) from R-2 (Residential, General) to M-2 (Industrial, General). The purpose of the rezoning application is to facilitate the expansion of Madison Wood Preservers. B. (Case No. SU-04-25-01) Davila/Smith Family Day Home - Special Use Permit Kelsa Smith and Ian Davila are seeking a special use permit in accordance with Madison County zoning ordinance, article 5-2-5 to operate a day care center. The subject property is identified as 401 Burnt Tree Way and further identified as Madison County tax map 58-70F. The parcel is 3.5 acres (GIS) and is zoned R-1. C. (Case No. SU-04-25-02) River House at the Swinging Bridge - Special Use Permit Scott (Taki) Sidley is seeking a special use permit in accordance with Madison County zoning ordinance 4-1-1/3-1-22 (reference article 20-160A) to operate more than one short-term lodging unit. The subject property is identified as 36 Meadows Ln and further identified as Madison County tax map 21-40. The parcel is 13.24 acres (GIS) and is zoned A-1. New Business D. Modification of Madison County Zoning Ordinance, Article 16 E. Modification of] Madison County Zoning Ordinance, Article 5-2-1 F. IT Consultant Contract Information/Correspondence Public Comment Closed Session Adjourn 192 - I Page e MADISON COUNTY BOARD OF SUPERVISORS MEETING Date: 7:00PM Wednesday, June 4, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MIEETING #28 June 4th At a Joint Meeting between the Board of Supervisors and the Planning Commission on Wednesday, June 4, 2025, at 7:00PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Allen Nicholls, Planning & Zoning Administrator Jonathon Weakley, County Administrator Hannon Wright, County Attorney Stacy Meredith, Planning Commission Designated Secretary Kimberly Turner, Deputy Clerk ABSENT: None. The Board of Supervisors came to order following the adjournment of the Planning Commission's portion of the meeting. CALL TO ORDER Chairman Jackson called the Board to order. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Chairman Jackson advised that a quorum was present. Supervisor Dawson made a motion to approve the agenda as presented, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. PUBLIC HEARING A. (Case No. RZ-04-25-01) Madison Wood Preservers - Rezoning Application Kari Gaviria, on behalf ofMadison Wood Preservers, has applied to rezone property identified as 98 Oak Park Rd (Madison County tax map 39-96, 0.936 acres) and 206 Oak Park Rd (Madison County tax map 39-98, 0.701 acres) from R-2 (Residential, General) to M-2 (Industrial, General). The purpose oft the rezoning application is to facilitate the expansion of Madison Wood Preservers. 193 - I P a g e The Planning & Zoning Administrator did not have additional comments nor did the applicant. Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. Supervisor Jewett mentioned this was the kind of development they wanted in Madison County. Vice-Chairman Yowell made a motion to approved Case No. RZ-04-25-01, seconded by Supervisor Buchanan. Aye: Jackson, Kowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). B. (Case No. SU-04-25-01) Davila/Smith Family Day Home Special Use Permit Kelsa Smith and Ian Davila are seeking a special use permit in accordance with Madison County Zoning Ordinance, Article 5-2-5 to operate a day care center. The subject property is identified as 401 Burnt Tree Way and further identified as Madison County tax map 58-70F. The parcel is 3.5 acres (GIS) and is zoned R-1. The Planning & Zoning Administrator recommended approval and mentioned the community needed more daycare options. Supervisor Buchanan inquired about the applicants' experience with daycare. The applicant, Ms. Kelsa Smith, informed the Board ofher previous work experience, highlighting her time as a nanny and as an RN. Vice-Chairman Yowell mentioned this business would be required to maintain the same requirements as the Skyline CAP Head Start program. The County Attorney referenced Mr. Pete Elliott's concerns that were expressed during the Planning Commission portion ofthe meeting and encouraged the applicant to become conversant with the ADA compliance, reasonable accommodations, and potential exceptions. Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. Supervisor Dawson made a motion to approve Case No. SU-04-25-01 as recommended by the Planning Commission, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). C. (Case No. SU-04-25-02) River House at the Swinging Bridge Special Use Permit Scott (Taki) Sidley is seeking a special use permit in accordance with Madison County zoning ordinance 4-1-1/3-1-22 (reference article 20-160A) to operate more than one short-term lodging unit. The subject property is identified as 36 Meadows Ln and further identified as Madison County tax map 21-40. The parcel is 13.24 acres (GIS) and is zoned A-1. 194 I Page The Planning & Zoning Administrator stated that the applicant has been working with the County to get in compliance with all of the relevant ordinances. This project seems in line with Madison County's Comprehensive Plan and staff viewed it favorably. The County Attorney stated for clarification that the applicant and his wife were making this application as trustees for their family trust, and that is how the property was titled. The applicant did not have additional comments. Chairman Jackson opened the floor for public comment, With there being no public comment being brought forward; the public comment opportunity was closed. Supervisor Buchanan made a motion to approve Case No. SU-04-25-02 as recommended by the Planning Commission, seconded by Vice-Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0). Absent: (0). NEW BUSINESS D. Modification of Madison County Zoning Ordinance, Article 16 The County Administrator mentioned they needed to revise the Site Plan and Subdivision Ordinance, which was a product of Senate Bill 974 that was signed into law and will become effective July 1, 2025. The Board has reviewed those amendments to make it compliant, SO now the designated agent will review those and administratively approve them. Article 16 ofthe Madison County Zoning Ordinance is another Ordinance that needs to be amended due to Senate Bill 974. The County Administrator explained the purpose of Article 16, which allowed the Board to require a fiscal impact analysis or development impact study. However, after July 1, 2025, those items would go to the designated agent and the Board would no longer see them. The Board has the ability to direct the Planning Commission to review Article 16 and bring back a recommendation for an amendment. The County Administrator publicly acknowledged and thanked Mr. Smith for his time and efforts on this. The Planning & Zoning Administrator stated he reviewed much of the information that Mr. Smith had presented at the last meeting, which was extensive. However, staff needed more time to continue reviewing. The Planning & Zoning Administrator stated it would be a good compliment to the other changes that staff were proposing. The County Administrator stated the Planning & Zoning Administrator had the Site Plan and Subdivision Ordinance amendments prepared, which included the revision that Vice-Chairman Yowell recommended at the Board meeting last week. The County Administrator recommended the Board hold the public hearing for the Site Plan and Subdivision Ordinance amendments on July 2, 2025, and to hold off on the Article 16 amendments for a future date. The Planning & Zoning Administrator mentioned Economic Development Committee member, Mr. Jim Smith, recommended a Fiscal Impact Analysis Ordinance. The Planning & Zoning Administrator recommended considering that as a separate ordinance to complement the Development Impact Ordinance. 195 IPage Chairman Jackson recommended proceeding with the Site Plan and Subdivision Ordinance public hearing for July 2, 2025, as well as task the Planning Commission to do a Fiscal Impact Study Ordinance and Development Impact Implementation Ordinance pertaining to Article 16, with a goal of an August 6, 2025, public hearing. There was further discussion regarding the timeline for reviewing and scheduling a public hearing for the Fiscal Impact Study Ordinance and the Development Impact Implementation Ordinance pertaining to Article 16. After discussion, the Board agreed to aim for a public hearing on August 6, 2025, and at the joint meeting on July 2, 2025, they could discuss whether more time was needed. Supervisor Dawson made a motion for the Planning Commission to review the Madison County Zoning Ordinance, Article 16, and to make a recommendation for amendments to the Board of Supervisors, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). E. Modification of Madison County Zoning Ordinance, Article 5-2-1 The County Administrator referenced a case on the Planning Commission agenda that was tabled where the County learned of a situation where a family had goats and the County received a complaint from one ofthe neighbors. In consideration of4 4-H families, the Board is considering requesting the Planning Commission to review and make a recommendation to the Board for a possible amendment to Article 5-2-1. The Planning & Zoning Administrator stated this did not match the other zoning districts and was not consistent. Chairman Jackson discussed his concerns with how Article 5-2-1 was currently written and advised having the Planning Commission review and produce a reasonable alternative. Supervisor Jewett made a motion for the Planning Commission to review the Madison County Zoning Ordinance, Article 5-2-1 and to make an amendment recommendation to the Board of Supervisors, seconded by Vice-Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). F. IT Consultant Contract The County Administrator reviewed the consultant contract with Mr. Bruce Livingston for onboarding and server configuration. The contract period begins June 1, 2025, and ends December 1, 2025. The total aggregate hours for the contract period are not to exceed 168 hours. The motion would be to authorize the County to sign the contract. Supervisor Dawson made a motion to authorize the County Administrator to sign the IT Consultant Contract for Mr. Bruce Livingston, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). 196 I P a g e INFORMATION/CORRESPONDNCE None. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. CLOSED SESSION None. ADJOURN With there being no further business to conduct, Vice-Chairman Yowell made a motion to adjourn, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, Clerk Adopted on: June 24, 2025. 197 I Page e