* R Sean QR Code lo' View * Packel. * Agenda * Agenda Board of Supervisors Tuesday, June 10, 2025 at 4:00 PM - - Administration Building Auditorium aen 1792 Coes 414 North Main Street, Madison, Virginia 22727 Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment Constitutional Officers, County Departments, Committees & Organizations 1. Monthly Reports Consent Agenda 2. Approve Minutes: 05/13/2025, 05/24/2025, & 05/27/2025 3. Supplemental Appropriations #24 - EMS Donations 4. Supplemental Appropriations #25 - Insurance Claims 5. Supplemental Appropriations #26 - Use of Contingency Funds Special Appearances Public Hearings 6. School Zone Speed Camera Enforcement Draft Ordinance & Draft Contract - County Administrator a. Ordinance #2025-5 b. Contract 7. Employee Bonus Draft Ordinance County Administrator a. Ordinance #2025-6 Old Business New Business 8. Lions Club 86 Years of Service County Administrator a. Resolution #2025-11 9. FY26 Capital Budget Appropriation - County Administrator a. Resolution #2025-12 10. FY26 Operating Budget Appropriation - County Administrator a. Resolution #2025-13 11. Bald Top Brewing Co.'s Firework Permit Application (Southern Exposure Pyrotechnics) - County Administrator Discussion mfermatwCarepemdme Public Comment Closed Session Adjourn 198 I Page e MADISON COUNTY BOARD OF SUPERVISORS MEETING Date: 4:00 PM Tuesday, June 10, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MIEETING #29 - June 10th At a regular meeting of the Board of Supervisors on Tuesday, June 10th at 4:00 PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member James Jewett, Member Jonathon Weakley, County Administrator Brian Gordon, Deputy County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk ABSENT: Dustin Dawson, Member CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Chairman Jackson advised that a quorum was present. Supervisor Jewett made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. CONSTITUTIONAL OFFICERS, COUNTY DEPARTMENTS, COMMITTEES & ORGANIZATIONS 1. Monthly Reports Economic Development & Tourism: Mrs. Tracey Gardner, Economic Development & Tourism Director, gave a monthly report, highlighting the receipt of a $10,000 destination marketing organization grant and the impact of grants on local wineries and tourism. The Economic Development & Tourism Director mentioned she had a ribbon-cutting event and a business appreciation dinner. The Economic Development & Tourism Director reviewed other projects she was working on. 199 I Page Finance Director: Mrs. Jennifer Warren, Finance Director, gave a monthly report, providing updates on the FY26 budget, FY25 year-end review, and the audit schedule for FY25.The Finance Director mentioned ongoing work on financial policy updates and the FY26 loan schedule from Davenport. Animal Shelter: Ms. Annette Dodson, Animal Shelter Manager, gave a monthly report, highlighting the Rabies Clinic, adoption event, and animal intake statistics. Emergency Communications: Mrs. Ashley Richards, Director of Emergency Communications, gave ai monthly report, highlighting statistics on call volumes, staffing, and community outreach activities, including a school supply drive. The Director of Emergency Communications also announced the new Assistant Director, Ms. Jennifer Shifflett. Sheriff: Sheriff Weaver gave a monthly report by providing an update on law enforcement calls, deputy training, and a vacancy in the process ofbeing filled. Emergency Medical Services (EMS): Mr. Noah Hillstrom, EMS Chief, gave a monthly report, highlighting EMS call volumes, response times, mutual aid, and internal training. Chief Hillstrom mentioned Madison County received recognition by the American Heart Association for stroke and heart attack care. Chief] Hillstrom informed the Board that the OMD, Operational Medical Director, was resigning in August and they were working on filling that role. There was further discussion regarding the vacant OMD position. Commissioner of] Revenue: Mr. Brian Daniel, Commissioner of Revenue gave a monthly report by providing updates on personal property, business tangible property processing, and the conversion to new real estate software. Vice-Chairman Yowell inquired iflast night was the last Board of Equalization meeting. The Commissioner of Revenue explained that they will continue hearing appeals through December. Animal Control: Mr. Greg Cave, Chief Animal Control Officer, gave a monthly report, highlighting calls for service, and new legislative changes that affected Animal Control. Information Technologv: Mr. Alan Berry, Director of Information Technology, gave a monthly report, highlighting a new hire, recent Tyler training, and a service migration program update. Building & Zoning Department: Mr. Jamie Wilks, Director of Building & Zoning, gave a monthly report, highlighting zoning and planning activities, DEQ reports, and the start ofthe amending process for the building code. The Director of Building & Zoning informed the Board oftheir new Zoning and Building Permit Technician, Stacey Meredith. Supervisor Buchanan inquired how many permits they have for new buildings compared to remodels. 200 I Page The Director of Building & Zoning stated he could get that information to the Board, but he did not have that number right then. There was further discussion regarding the new building code changes. Human Resources: Ms. Tillie Strothers, Human Resources Manager, gave a monthly report highlighting new hires, training, and upcoming webinars for short-term disability coverage. CONSENT AGENDA 2. Approve Minutes: 05/13/2025, 05/24/2025, & 05/27/2025 3. Supplemental Appropriations #24 - EMS Donations 4. Supplemental Appropriations #25 - Insurance Claims 5. Supplemental Appropriations #26 - Use of Contingency Funds Vice-Chairman Yowell made a motion to approve the consent agenda with the exclusion ofthe 05/24/2025 minutes, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. Supervisor Buchanan made a motion to approve the 05/24/2025 minutes, seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Jewett. Nay: (0) Abstain: Yowell. Absent: Dawson. SPECIAL APPEARANCES None. PUBLIC HEARING 6. School Zone Speed Camera Enforcement Draft Ordinance & Draft Contract = County Administrator a. Ordinance #2025-5 The County Administrator presented the draft ordinance and the draft contract for speed camera enforcement in school zones. Supervisor Buchanan inquired if the Ordinance and contract have been reviewed. The County Attorney agreed. Supervisor Jewett was in favor ofthe School Zone Speed Camera Enforcement program due to the Sheriff S recommendation and the public's safety. Sheriff Weaver reminded the Board and the public that the cameras would only be placed in school zones during school times. The County Attorney mentioned if the Board approved this, it would be a three-year project and ifit needed to be rescinded, they would have some contractual obligations. The County Attorney 201 I Page mentioned the General Assembly has allowed the County to do this, but they could make changes in the future. Supervisor Buchanan inquired if the cameras would be used during after-school events like basketball and football games. Sheriff Weaver agreed that it was a possibility. The County Administrator stated that the normal schedule times for the camera to be on would be 7:45 am to 8:15 am and 2:45 pm to 3:15 pm. Supervisor Jewett inquired if the Board would receive periodic summary reports on the program to gauge the effectiveness. Sheriff Weaver agreed that they would receive a monthly report, and he would provide it to the Board. Vice-Chairman Yowell referenced the language in the Ordinance, under Chapter 26, Section 26- 2, Photo Speed Monitoring Devices, number 1, where it stated, "system in school crossing zones and highway work zones" and inquired if that was language from the Virginia Code. Sheriff Weaver agreed and clarified they planned to post it only in the school zones. Chairman Jackson opened the floor for public comment for the Ordinance #2025-5. With there being no public comment being brought forward; the public comment opportunity was closed. Vice-Chairman Yowell made a motion to approve Ordinance #2025-5 as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. 6. School Zone Speed Camera Enforcement Draft Ordinance & Draft Contract - County Administrator b. Contract Vice-Chairman Yowell pointed out a typo on page 4, paragraph e of the contract that needed to be corrected, which would change "retailed" with "Retained". The County Administrator agreed to make that change. There was further discussion regarding the language in the contract and clarification on how the payment and reimbursement process would work. Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. 202 I P: a g e The County Attorney clarified that this contract would be between Madison County and Blue Line Solutions, not the Sheriff's office, and this would be done through a cooperative procurement. The Board could authorize anyone they would like to sign it. Supervisor Jewett made a motion to approve the contract with Blue Line Solutions and authorized Sheriff Weaver to sign the contract on behalfof the County, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. 7. Employee Bonus Draft Ordinance - County Administrator a. Ordinance #2025-6 The County Administrator explained that the General Assembly allowed for a 1.5% bonus to certain offices such as constitutional offices and local DSS offices. Ms. Valerie Ward, Director of Social Services, brought this to their attention. The County Attorney has reviewed this, and this is done via ordinance. The County Administrator stated they do not plan to use any local monies for this bonus. Should the Board approve, staff recommends the Board authorize the County Administrator to sign the certification form and send it back to the State's DSS office. The County Attorney discussed the two ways the Board could act upon this. Some counties will pass an ordinance each time there is a bonus. Other counties have done it where it is just generally a Board reserving itself, per the code, the ability to do it, which is the County Attorney's recommendation. The County Attorney mentioned language in the ordinance, "the Board may do sO by resolution after a public hearing" and stated this is not required by statute. Vice-Chairman Yowell referenced the FY26 Local Government Bonus Certification form and inquired ifthis Ordinance would allow the County Administrator to sign the certification each year. The County Attorney agreed and stated they would hold a public hearing when these come up and the Board would decide if they wanted to approveit. Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. Vice-Chairman Yowell made a motion to approve Ordinance #2025-6 and authorized the County Administrator to sign the FY26 Local Government Certification, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. OLD BUSINESS None. NEW BUSINESS 8. Lions Club 86 Years of Service a. Resolution #2025-11 203 I Page e The County Administrator mentioned that Mrs. Suzanne Long informed him of the Lions Club's eighty-six years of service and there is a resolution before the Board for their consideration. Mrs. Suzanne Long from the Lions Club provided a detailed report on their activities and impact on the community for this past fiscal year. Chairman Jackson inquired how many active members the Lions Club had. Mrs. Suzanne Long responded that she is proud to say they have twelve really active members. The Board thanked Mrs. Suzanne Long and the Lions Club for all they do for the community. Supervisor Buchanan made a motion to approve Resolution #2025-11, seconded by Vice- Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. 9. FY26 Capital Budget Appropriation a. Resolution #2025-12 The County Administrator presented the Capital Budget Appropriations Resolution. The Finance Director clarified that the resolution included the entire capital budget including funds from roll-over and the current FY26 funds. Supervisor Jewett stated it was a tough budget year and commended staff and the Board's efforts. Vice-Chairman Yowell made a motion to approve Resolution #2025-12, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0). Absent: Dawson. 10. FY26 Operating Budget Appropriation a. Resolution #2025-13 The County Administrator presented the Operating Budget Appropriation Resolution, recognizing the hard work oft the budget team and the need for a bare-bones budget. The County Administrator recognized Supervisor Jewett for his Budget analysis. The Finance Director clarified that the resolution included the entire operating budget including the School' S budget, Children Services (CSA), and social services (DSS). Supervisor Jewett made a motion to approve Resolution #2025-13, seconded by Vice-Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0) Absent: Dawson. 11. Bald Top Brewing Co.'s Firework Permit Application (Southern Exposure Pyrotechnics) 204 I P a g e The County Administrator introduces the Firework Permit Application from Bald Top Brewing Company. Supervisor Buchanan made a motion to approve the Bald Top Brewing Co.' 's Firework Permit Application and authorized the County Administrator to sign the permit, seconded by Vice- Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0). Absent: Dawson. DISCUSSION None. INFORMATION/CORRESPONDENCE The County Administrator mentioned the need to schedule a town hall meeting date and discussed the possibility of using the school venue. Supervisor Jewett mentioned the Economic Development Committee would have a preliminary report brought to the Board that would be presented at the town hall meeting. Supervisor Jewett thanked Mr. Chuck Jackson, the Piedmont Journal Recorder, for posting his budget analysis. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment, the public comment opportunity was closed. CLOSED SESSION None. ADJOURN With there being no further business to conduct, Vice-Chairman Yowell made a motion to adjourn, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Jewett. Nay: (0) Abstain: (0). Absent: Dawson. R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, County Administrator & Clerk Adopted on: June 24, 2025. : - . 205 IPage