MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF SEPTEMBER 18, 2000, AT 6:00 P.M. PRESENT : Mayor Gene M. Pillot, Vice Mayor Albert F. Hogle, Commissioners Mollie C. Cardamone, Carolyn J. Mason and Mary J. Quillin, Deputy City Manager V. Peter Schneider, City Auditor and Clerk Billy E. Robinson, and City Attorney Richard J. Taylor ABSENT: City Manager David R. Sollenberger PRESIDING: Mayor Pillot The meeting was called to order in accordance with Article III, Section 9(a) of the Charter of the City of Sarasota at 6:00 p.m. City Auditor and Clerk Robinson gave the Invocation followed by the Pledge of Allegiance. 1. PRESENTATION RE: PROCLAMATION OF SEPTEMBER, 20, 2000, AS "UNDOING RACISM DAY" #1 (0000) through (0090) Mayor Pillot stated that the Proclamation is consistent with the Civil Rights Act of 1964 passed by the Congress of the United States of America, concerns the designation of September 20, 2000, in the City as "Undoing Racism Day," and requested that Commissioner Mason read the Proclamation. Commissioner Mason read in its entirety the Proclamation declaring September 20, 2000, as "Undoing Racism Day. II Mayor Pillot stated that the Proclamation is supported and was signed on behalf of the Commission and the City. The Commission recessed at 6:03 p.m. into a Special meeting as the Community Redevelopment Agency (CRA) and reconvened at 6:17 p.m. 2. CHANGES TO THE ORDERS OF THE DAY - APPROVED CRA #1 (0230) through (0255) #2 (0000) through (0020) City Auditor and Clerk Robinson presented the following Changes to the Orders of the Day: A. Remove Unfinished Business, Item No. VI-7, Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the proposed Amendment to the City's Purchase BOOK 48 Page 20064 09/18/00 6:00 P.M. BOOK 48 Page 20065 09/18/00 6:00 P.M. Agreement with the Rivers brothers, per the request of Neighborhood Development Director Horwedel. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to approve the Changes to the Orders of the Day. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 3. APPROVAL RE: MINUTES OF THE REGULAR SARASOTA CITY COMMISSION MEETING OF SEPTEMBER 5, 2000, AND THE SPECIAL JOINT MEETING OF THE CITY COMMISSION, COMMUNITY REDEVELOPMENT AGENCY, AND THE PLANNING BOARD/LOCAL PLANNING AGENCY OF AUGUST 8, 2000 = APPROVED (AGENDA ITEM I) #2 (0020) through (0025) Mayor Pillot asked if the Commission had any changes to the minutes. Mayor Pillot stated that hearing no changes, the minutes of the September 5, 2000, Regular Commission meeting and the August 8, 2000, Special Joint meeting of the Commission, Community Redevelopment Agency (CRA), and Planning Board/Local Planning Agency (PBLP) are approved by unanimous consent. 4. BOARD ACTIONS RE: : REPORT RE: PARKS, RECREATION AND ENVIRONMENTAL PROTECTION BOARD'S REGULAR MEETINGS OF JUNE 15, 2000, AND AUGUST 17, 2000 RECEIVED REPORTS (AGENDA ITEM II) #2 (0025) through (0115) Kenneth McMillen, Chairman of the Parks, Recreation, and Environmental Protection Advisory Board (Parks Board), and Duane Mountain, Public Works Capital Projects Manager, Public Works Department, came before the Commission. Mr. McMillen stated that the Parks Board met on June 15 and August 17, 2000, and unanimously approved establishment of a conservation easement at Arlington Park; that the intent of the Parks Board was to ensure the perpetuity of Arlington Park as a green space and a water retention and drainage area; that a proposal was presented by the County at the August 17, 2000, Parks Board meeting to make South Lido Park a dog park during certain times of the week; that the Parks Board did not approve the proposal; that South Lido Park is used regularly by the public and is not an appropriate location for a dog park. Mayor Pillot asked if the Commission should take any action other than to receive the Parks Board reports? Mr. McMillen stated no. Commissioner Quillin asked the reason the minutes of the June 15 and August 17, 2000, Parks Board meetings were not submitted for the September 18, 2000, Regular meeting Agenda? Mr. Mountain stated that the Staff member responsible for preparing the minutes is on vacation. On motion of Commissioner Mason and second of Vic Mayor Hogle, it was moved to receive the reports of the June 15 and August 17, 2000, Parks, Recreation and Environmental Protection Board's Regular meetings. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 5. CONSENT AGENDA NO. 1: ITEM NOS. 1, 2 AND 3 - APPROVED (AGENDA ITEM III-A) #2 (0115) through (0130) 1. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Bus Passenger Shelter Agreement between the City of Sarasota and The Lamar Company, L.L.C., for Lamar Transit Advertising 2. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Municipal Services and Pre- Annexation Agreement between the City of Sarasota and Joseph Kevin Stiff and Carolyn Palazzolo for sewer service for a developed site located at 3305 South School Avenue 3. Approval Re: Authorize the Mayor and City Auditor and Clerk to execute the Municipal Services and Pre- Annexation Agreement between the City of Sarasota and John D. Pickering and Joyce Ann Pickering for water service for a developed site located at 1606 Pattison Avenue On motion of Commissioner Cardamone and second of Commissioner Mason, it was moved to approve Consent Agenda 1, Item Nos. 1, 2 and 3. Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 6. CONSENT AGENDA NO. 2: ITEM 1 (RESOLUTION NO. O0R-1299) - ADOPTED; ITEM 2 (RESOLUTION NO. O0R-1308) - ADOPTED; ITEM 3 (RESOLUTION NO. O0R-1309) - ADOPTED; ITEM 4 (ORDINANCE NO. 00-4223) - ADOPTED; ITEM 5 (ORDINANCE NO. 00-4252) - ADOPTED; ITEM 6 (ORDINANCE NO. 00-4253) ADOPTED; ITEM 7 (ORDINANCE NO. 00-4256) - ADOPTED; AND ITEM 8 (ORDINANCE NO. 00-4263) - ADOPTED (AGENDA ITEM III-B) #2 (0130) through (0286) BOOK 48 Page 20066 09/18/00 6:00 P.M. BOOK 48 Page 20067 09/18/00 6:00 P.M. 1. Adoption Re: Proposed Resolution No. O0R-1299, adopting a Floodplain Management Plan to be known as the "Floodplain Management Plan 2000"; setting forth findings; etc. (title only) 2. Adoption Re: Proposed Resolution No. O0R-1308, appropriating $21,118 from the Special Law Enforcement Trust Fund (forfeitures) to provide matching funds to be used to apply for the 2000 Local Law Entorcement Block Grant, etc. 3. Adoption Re: Proposed Resolution No. O0R-1309, providing for the cancellation of the schedule for processing City-initiated amendments to the Comprehensive Plan previously adopted by Resolution OOR- 1281; stating the intention of the commission to adopt a replacement schedule in the future; etc. (title only) 4. Adoption Re: Proposed Ordinance No. 00-4223, amending Zoning Code (1998), Article II: Definitions and Rules of Construction, Division 2, Rules of Construction Pertaining to Public Art; amending Article III: Decision-Making and Administrative Bodies, Division 5, Public Art Committee to repeal the appointment of ad hoc members to the Public Art Committee; amending Article VII: Regulations of General Applicability Division 7, Public Art; to clarify the definition of public art; to set forth intent and purposei to require public art on private property to be outside and visible; to set forth requirements for submission of proposed public art with building permit applications; to require a deposit of funds in certain circumstances; to provide for review of proposed public art by the Public Art Committee; providing for standards for such review; providing for an extension of time to install public art; providing for forfeiture of deposit in certain circumstances; providing for appeal to the Commission; repealing ordinances in conflict; providing for the severability of parts hereof; etc. (title only) 5. Adoption Re: Proposed Ordinance No. 00-4252, to rezone annexed real property having street addresses of 1820 Nebraska Street, 1829 and 1811-1815 Hansen Street and 3946 Brown Avenue, from the Sarasota County Commercial- Intensive (CI) and Residential Multi-Family-1 (RMF-1) Zone Districts to the City Commercial-General (CG) Zone District, as more particularly set forth herein; providing for conditions of the rezoning; etc. (title only) 6. Adoption Re: Proposed Ordinance No. 00-4253, to rezone annexed real property having street addresses of 1800 Bay Road, 1850 Bay Road and 1718 Nebraska Street consisting of property known as Sunset Chevrolet and additional vacant properties, from the Sarasota County Commercial-Intensive (CI) and Office Professional Institutional (OPI) Zone Districts to the city Commercial-Intensive (CI) Zone District, as more particularly set forth herein; providing for conditions of the rezoning; etc. (title only) 7. Adoption Re: Proposed Ordinance No. 00-4256, to update and modify projects related to level of service standards in the Capital Improvements Plan of the Comprehensive Plan of the City of Sarasota (a/k/a the Sarasota City Plan [1998]); stating findings of fact; adopting by reference an updated Schedule of Level of Service projects by reference into the Capital Improvements Plan of the Sarasota City Plan (1998) repealing ordinances in conflict; providing for the severability of the parts hereof; etc. (title only) 8. Adoption Re: Proposed Ordinance No. 00-4263, amending Chapter 24, Article II, Division 2 of the Code of Sarasota; providing for the deletion of Subsection 24- 29 (E) (6), to comply with Chapter 175 of the Florida Statutes; providing for the deletion of submission of evidence of good health in electing an optional form of benefit to comply with Chapter 175, of the Florida Statutes; providing for a 90 day period for payment of share account balances after retirement; providing for an optional benefit for designated beneficiaries and selection thereof; providing for severability of the parts hereof if declared invalid; providing for repeal of ordinances in conflict; etc. (title only) City Auditor and Clerk Robinson read proposed Resolution No. O0R-1308 in its entirety and proposed Resolution Nos. OOR-1299 and O0R-1309 and Ordinance Nos. 00-4223, 00-4253, 00-4253, 00-4256, and 00-4263 by title only. On motion of Vice Mayor Hogle and second of Commissioner Mason, it was moved to adopt Consent Agenda 2, Item Nos. 1 through 8, inclusive. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Pillot, yes, Quillin, yes. BOOK 48 Page 20068 09/18/00 6:00 P.M. BOOK 48 Page 20069 09/18/00 6:00 P.M. Mayor Pillot requested that City Auditor and Clerk Robinson explain the public hearing sign-up process. City Auditor and Clerk Robinson stated that interested persons wishing to speak are requested to complete a Request to Speak form; that speakers at the non quasi-judicial public hearings will have 5 minutes to speak; that speakers will be timed and will be advised when 1 minute remains. All individuals wishing to speak during the public hearings were requested to stand and were sworn in by City Auditor and Clerk Robinson. 7. NON QUASI-J JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 00-4264, ADOPTING A BUDGET FOR THE CITY OF SARASOTA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001; ETC. (TITLE ONLY) - ADOPTED ON SEÇOND READING AND NON QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED RESOLUTION NO. O0R-1294, CERTIFYING TO THE PROPERTY APPRAISER AND THE TAX COLLECTOR OF SARASOTA COUNTY THE RATES OF MILLAGE TO BE LEVIED BY THE CITY OF SARASOTA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, ESTABLISHING THE GENERAL FUND OPERATING MILLAGE AT 2.4926 WHICH IS 26.09 PERCENT HIGHER THAN THE ROLLED- BACK MILLAGE RATE OF 1.9769, ESTABLISHING THE DEBT SERVICE MILLAGE AT .7688, ETC. (TITLE ONLY) - ADOPTED (AGENDA ITEMS IV-A-1(A, B)) #2 (0286) through (2175) Gibson Mitchell, Director of Finance, came before the Commission and stated that the current non-quasi judicial public hearing is the second of two required public hearings for adoption of the City budget; that proposed Ordinance No. 00-4264 adopts the City budget for the fiscal year (FY) beginning October 1, 2000, and ending September 30, 2001; that the City millage rates proposed for FY 2000/01 are as follows: Operating 2.4926 mills Debt Service 0.7688 mills 3.2614 mills Mr. Mitchell continued that the proposed City operating millage rate is a reduction of 0125 from the 2.5051 certified to the County Property Appraiser and Tax Collector on July 20, 2000; that the Truth in Millage Bill requires the proposed millage rate for ad valorem taxes necessary to yield the ad valorem tax revenue for the FY 2000/01 City budget be measured in terms of the rollback rate; that the preliminary certification of the taxable value of the City is $3,769,708,957, which is $254,875,715 or 7.25 percent more than the FY 1999/2000 taxable value; therefore, the rollback rate is 1.9769 mills; that the proposed operating millage rate of 2.4926 mills is a 26.09 percent increase over the rollback rate; that the Commission directed the Administration at the September 5, 2000, Regular meeting to add $30,000 to General Fund expenses to provide funding to the Professional Alliance for the Performing Arts (PAPA) and the Humane Society of Sarasota, Inc.; that the Administration was directed also to make the adjustments necessary to balance revenues and expenditures; that revenues were increased by the $30,000 to balance the requested expenditures; that the proposed operating millage rate of 2.4926 mills will yield $8,377,024 in tax revenues for the General Fund and is an increase of $1,856,684 from FY 1999/2000; that the voted debt service millage rate will be 7688 mills, which is a 10.1 percent decrease from the FY 1999/2000 debt service millage rate of 8550 mills; therefore, the total millage rate required to finance the proposed FY 2000/01 City budget is 3.2614 mills versus 2.9601 for FY 1999/2000 and is an increase of .3013 mills or 10.18 percent over FY 1999/2000; that the impact of the millage rate increase to the average Owner-occupied taxable home of $134,741 in the City is a $33.06 increase in annual property taxes over FY 1999/2000. Mr. Mitchell stated further that the City budget proposes a millage rate increase of 3013 mills in property taxes funding generally the acquisition of the Federal Building, the Department of Redevelopment and Development Services, the FY 1999/2000 City budget deficit, the proposed Comprehensive Master Redevelopment Plan for Newtown, and funding for the Downtown Association of Sarasota, Inc.; that the aforementioned items require 3632 mills of City funding; that the Commission passed proposed Ordinance No. 00-4264 on first reading at the September 5, 2000, Regular meeting; that proposed Resolution No. O0R-1294 certifies the City millage rates to the County Property Appraiser and Tax Collector and must be adopted prior to the final reading and adoption of proposed Ordinance No. 00-4264. Mayor Pillot opened the public hearing and the following people came before the Commission: Joyce Mintzer, President of the Bayfront Condominium Association, 101 South Gulfstream Avenue (34236), stated that a concern exists for the budget review process and the City's proposed FY 2000/01 budget; that the September 5, 2000, Regular meeting and the July 18, 19, and 20, 2000, Budget Workshops were personally attended; that the reviews of each departmental budget were insufficient; that the City's proposed FY 2000/01 budget was not received until BOOK 48 Page 20070 09/18/00 6:00 P.M. BOOK 48 Page 20071 09/18/00 6:00 P.M. July 17, 2000; that the Budget Workshops began on July 18, 2000; that insufficient time was available to review the budget; that significant time should be permitted for the Commission and the public to review each proposed budget prior to the Budget Workshops; that the creation of the Department of Redevelopment and Development Services is supported; however, job descriptions for the Department of Redevelopment and Development Services should be provided prior to approval of funding; that Eurther explanations should be provided for the more than $1 million proposed for Staff overtime expenses; that SPD requested $500,000 for overtime expenses in particular; that increasing SPD presence in the City is supported; however, overtime expenses should be reduced; that the overtime expenses requested do not reflect the expenses of previous years; that further explanations should be provided regarding the $250,000 proposed for travel and training expenses, which does not include vehicle expenses or and carryover funds; that an itemization of carryover expenses for the previous 3 fiscal years was requested and provided; that dated backup material was requested but could only by provided on a department- by-department basis; that $40,000 was allotted in FY 2000/01 carryover for expenses related to Year 2000 (Y2K) corrections; that such funds will probably not be used as concern for Y2K corrections has passed; that the City should continue twice-a-week refuse collection. Denise Roberts, Executive Vice President, Child Development Center (CDC), 3428 Riviera Drive (34232), stated that apologies are offered for failure to request City funding for FY 2000/01; that CDC requires the funding and will enhance Euture administrative efforts to ensure requests for City funding are provided; that the $12,0000 of City funding will significantly enhance the lives of three or four children living in the City; that the mission of CDC is as follows: to serve children from birth to 5 years of age in an effort to reduce, eliminate or prevent disabling condition which would interfere with healthy development. Ms. Roberts continued that CDC has operated in the City for 26 years; that a signiticant number of children were assisted through CDC efforts and programs; that funding from the School Board of Sarasota County for children aged birth to 3 years was eliminated as a result of the failure of the recent referendum to increase the School Board operating millage rate; that City funding is significant to CDC for FY 2000/01; that additional funding is received from the United Way of Sarasota, the County Children and Youth Services Advisory Committee (CAYSAC), and other private donors and foundations. Mayor Pillot asked the manner in which the $12,000 of funding for CDC can be reinstated? Mr. Mitchell stated that Staff could adjust revenues and expenses accordingly without increasing the proposed total millage rate for FY 2000/01. Vice Mayor Hogle stated that City funding for CDC is supported; that the City has provided funding for CDC for many yearsi however, funding for new programs is not supported. Commissioner Mason stated that CDC was visited personally recently; that the programs for the children of the City are helpful; that reinstating funding for CDC is supported. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to reinstate $12,000 in City funding to the Child Development Center (CDC). Commissioner Quillin stated that reinstating funding for CDC is supported; that City funding for CDC was supported previously; that the children of the City benefit significantly from CDC programs; i that CDC demonstrates fiscal ingenuity. Commissioner Cardamone stated that the purpose of CAYSAC should be explained for the benefit of the public. Commissioner Mason stated that CAYSAC advises the Sarasota Board of County Commissioners concerning the provision of funding for social service programs related to children. Mayor Pillot called for a vote on the motion to reinstate $12,000 in City funding to the Child Development Center (CDC) . Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yesi Mason, yes; Quillin, yes; Pillot, yes. Commissioner Cardamone asked the amount of funding proposed for Sarasota Police Department (SPD) services to the County Fair? Mr. Mitchell stated that $15,000 of funding for SPD services for the County Fair is included in the proposed budget. Commissioner Cardamone stated that the City spent significant funds for legal expenses related to a legal case involving the Sarasota County Fair Association (CFA), which refused to pay a $25 fine for a citation concerning a violation of the City Noise Ordinance, and asked the City's legal fees for the case? BOOK 48 Page 20072 09/18/00 6:00 P.M. BOOK 48 Page 20073 09/18/00 6:00 P.M. City Attorney Taylor stated that the City's legal fees were approximately $7,000. On motion of Commissioner Cardamone and second of Mayor Pillot, who passed the gavel to Vice Mayor Hogle, it was moved to remove the $15,000 of funding budgeted for police services for the Sarasota County Fair Association (CFA) for the County Fair. Commissioner Cardamone stated that the City provided all police services for the County Fair for many years; that the County Fair serves a regional purpose and is not a City-initiated event; that the City previously requested the CFA seek alternate sources of funding; that City funding was halved from $30,000 to $15,000 previously; that the CFA should have paid the $25 fine. instead of suing and costing the * City $7,000 in legal fees; that the citation was based on a local neighborhood complaint; that the City did not prevail; that the City should not support organizations which do not support the maintenance of acceptable noise levels in City neighborhoods. Mayor Pillot concurred. On motion of Mayor Pillot and second of Commissioner Cardamone, it was moved to amend the motion to reduce the funding budgeted for the Sarasota County Fair Association (CFA) for the County Fair in an amount equal to the City's relevant legal fees. Commissioner Quillin stated that the City should not require the CFA pay the City's legal fees; that the CFA exercised a constitutional right to challenge an unjust government action; that the Sarasota County Fairgrounds are made available for emergency management activities; that the CFA assists the emergency efforts of the County and the City and provides significant assistance to the community; that the City should adhere to the Court's ruling; and asked if the City has the ability to appeal the Court's decision? City Attorney Taylor stated that the City cannot appeal, which would constitute the retrial of the CFA for the same offense and an instance of double jeopardy; that any Commission action should not be perceived as punishing the CFA for suing the City; that the Commission possesses discretion over City funding for any organization for any reason. Commissioner Mason stated that removing support for the CFA is supported and is not a punishment; that the City should not support organizations which do not support the City. Mayor Pillot stated that the motion on the table is a matter of business and should not be perceived as punishment; that the funds will be used for significant projects and organizations. Vice Mayor Hogle stated that the noise levels during activities at the Sarasota County Fairgrounds are not significant normally; that the majority of local neighborhood residents are not disturbed by such activities; that the motion will not be supported. Commissioner Cardamone stated that the motion is a matter of business and should not be perceived as punishment; that the City has supported the CFA for many years; that the CFA did not exercise sound judgment, cost the City significant funds, and should have paid the $25 fine. Vice Mayor Hogle stated that the Administration and the CFA should have resolved the matter prior to going to court. Vice Mayor Hogle called for a vote on the amendment to reduce the funding budgeted for the Sarasota County Fair Association (CFA) for the County Fair by an amount equal to the City's legal fees. Motion carried (3 to 2): Cardamone, yes; Mason, yes; Pillot, yes; Quillin, no; Hogle, no. Vice Mayor Hogle called for a vote on the motion as amended to reduce the funding budgeted for the . Sarasota County Fair Association (CFA) for the County Fair in an amount equal to the City's legal fees. Motion carried (3 to 2): : Cardamone, yes; Mason, yes; Pillot, yes; Quillin, no; Hogle, no. Vice Mayor Hogle passed the gavel back to Mayor Pillot. There was no one else signed up to speak and Mayor Pillot closed the public hearing. Commissioner Cardamone referred to a September 14, 2000, letter from Gibson Mitchell, Director of Finance, to the City Manager included in the September 18, 2000, Regular meeting Agenda backup material, and stated that the efforts of the Administration and Staff to respond to the budget questions of Commissioner Quillin are supported; and asked if further concerns exist? Mr. Mitchell stated no; that Staff attempted to address and satisfy all of Commissioner Quillin's concerns regarding the proposed City budget. BOOK 48 Page 20074 09/18/00 6:00 P.M. BOOK 48 Page 20075 09/18/00 6:00 P.M. Commissioner Quillin referred to the September 14, 2000, letter and stated that the response of Staff is inappropriate and not supported; that inappropriate recommendations were provided to the Administration; that the County has attempted pertormance-based budgeting only recently; that the Florida Department of Law Enforcement (FDLE) and cities of equivalent demographics and income to the City are using performance - -based budgeting successtully; that cities of similar demographics using performance-based budgeting have significantly less carryover funds; that performance-based budgeting finds significant support conceptually and in practice. Mayor Pillot stated that Staff should be providing recommendations to the Administration according to the City Charter; that Staff's efforts are supported. Mr. Mitchell stated that the response was not meant to seem nappropriate; that zero-based budgeting was discussed previously; that performance-based budgeting is used by a significant number of cities; that the City continues to practice a limited form of performance-based budgeting. Mayor Pillot asked the number of consecutive years Staff has won the Distinguished Budget Presentation Award from the Government Finance Officers Association of the United States and Canada (GFOA) and the significance of the award? Mr. Mitchell stated the GFOA award is the highest honor which can be attained by government for budget reporting and has been received by the City for 18 or 19 consecutive years. Commissioner Cardamone quoted the September 14, 2000, letter as follows: The implementation of a textbook Performance Based Budgeting model does take more budgetary resources than the City has committed to its budget process. However, these efforts can only yield results if the City compares itself to other similar sized organizations . As an alternative, the Finance Department has been implementing a limited Performance Based Budget over the last several years. We have no full time employees working on the budget cycle, compared to the County's, apparently, 20 plus (employees). Commissioner Cardamone stated that the anticipation was the explanation would satisfy any remaining questions. City Auditor and Clerk Robinson read proposed Resolution No. O0R-1294 by title only. Deputy City Manager Schneider stated that the Administration recommends adopting proposed Resolution No. O0R-1294. On motion of Vice Mayor Hogle and second of Commissioner Mason, it was moved to adopt proposed Resolution No. O0R-1294. Vice Mayor Hogle stated that proposed Resolution No. O0R-1294 and the proposed City budget are supported strongly; that the questions of Ms. Mintzer should be addressed; that additional time should be provided to consider future City budgets. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote to adopt proposed Resolution No. O0R-1294. Motion carried (4 to 1): Hogle, yes; Mason, yes; Pillot, yes, Quillin, no; Cardamone, yes. City Auditor and Clerk Robinson read proposed Ordinance No. 00-4264 by title only. Deputy City Manager Schneider stated that the Administration recommends adopting proposed Ordinance No. 00-4264 on second reading. On motion of Commissioner Mason and second of Vice Mayor Hogle, it was moved to adopt proposed Ordinance No. 00-4264 on second reading. Commissioner Quillin stated that Ms. Mintzer's questions should be addressed; that the City budget was issued to the Commission and made available the Friday prior to Budget Workshops beginning the following Tuesday until recently; that the proposed City budget approves a Department of Redevelopment and Development Services without examining the content and functions; that a staffing problem exists within SPD; that the overtime expenses requested by SPD should be used to hire new personnel; that the City's carryover expenses should be examined further; that Staff's response to questions regarding the budget was nappropriate; that a list of current carryover expenses from FY 1999/2000 to FY 2000/01 was not provided; that carryover expenses rose significantly during the previous 3 years. Commissioner Cardamone stated that each Commissioner had the opportunity to discuss any questions concerning the proposed City budget with Staff and the Administration; that the requested BOOK 48 Page 20076 09/18/00 6:00 P.M. BOOK 48 Page 20077 09/18/00 6:00 P.M. overtime expenses should be examined further; that Staff should provide an immediate response. Commissioner Quillin stated that the response provided was staffing problems. Mayor Pillot stated that Commissioner Cardamone has the floor. The Commission recessed at 7:05 p.m. and reconvened at 7:15 p.m. Mayor Pillot stated that Staff is not present to address the questions concerning the City's overtime expenses, particularly SPD overtime expenses, at this time; however, the pertinent minutes of the July 20, 2000, Budget Workshop, are as follows: Commissioner Cardamone - stated that the proposed Police Department budget includes $580,706 for overtime expenses for Police and $55,942 for other general employees; and asked the reason for such expenditures? Chief Jolly |Gordon Jolly, Chief of Police) stated that overtime expenses constituted 7.3 percent of the fiscal year (FY) 1990/91 Police Department budget; that the current overtime expenses constitute 3.3 percent of the FY 2000/01 Police Department budget; that overtime expenses have been declining steadily; that Staff has undertaken significant efforts to reduce overtime expenses during the past decade; that the Police Department cannot anticipate major crimes, investigations, and events which necessitate overtime expenses; that investigations constitute 60 to 65 percent of overtime expenses; that the remainder of overtime expenses are court-related as a result of increased enforcement efforts which require officers to attend court more frequently; that the value of overtime expenses decreases as a result of increases for cost-of-living; that the requested funds for overtime expenses cannot be reduced; that overtime expenses for the Police Department Staff are necessary to maintain public safety. Chief Jolly continued that the Police Department was requested to staff a significant number of special events and anticipates being $60,000 over the special events budget; that Police Department Staff must be provided to maintain public safety for citizens and visitors; that providing on- duty Staff for special events would remove Police Department presence from portions of the City; that special events are staffed through overtime expenses. Commissioner Cardamone stated that the Commission is supportive of the community-policing etforts of the Police Department yet is attempting to reduce expenses Citywide. Chief Jolly stated that the support of the Commission is appreciated. Commissioner Cardamone asked the special events staffed by the Police Department requiring an expenditure of $70,631? Chief Jolly stated that the Police Department budgeted $27,000 for special events for FY 1999/2000 but spent $109,594; that the City reimbursed the Police Department for a portion of the overtime expenses; however, the Police Department anticipates being $53,000 to $63,000 over the budgeted amount, which will be absorbed into funds budgeted for overtime expenses. Commissioner Cardamone asked the special events itemized for expense? Chief Jolly stated that the Police Department budgets for the following special events: Veteran's Day Parade, St. Armands Circle Christmas Night, Baptist Church Singing Tree, Christmas Boat Parade, Martin Luther King, Jr. March, Juneteenth Celebration, Easter Parade, Suncoast Offshore Grand Prix and Fireworks, Memorial Day Parade, and miscellaneous events, including the Sarasota Breast Health Run, half of the costs for the Sarasota County Fair, and the Christmas Parade for FY 1999/2000. Commissioner Cardamone stated that the City used to fund the full costs for the Sarasota County Fair. Chief Jolly stated that in the past, the Police Department assigned on-duty personnel to the Sarasota County Fair; that the on-duty pérsonnel included police officers on overtime and from the Traffic Patrol; that Traffic Patrol police officers are no longer used to assure maintaining enforcement efforts. Commissioner Quillin asked if overtime expenses includes staffing, costs? Chief Jolly stated yes; that certain contractual issues for minimum staffing levels for patrols exist with the Police Benevolent Association (PBA) i that expenses include compensation for ill officers and short-staffing situations; that additional personnel must work to fulfill the minimum staff requirements and are paid overtime wages; that minimum staffing is not a major expense yet does constitute a significant portion of overtime expenses. Commissioner Quillin asked the amount for overtime staffing expenses? BOOK 48 Page 20078 09/18/00 6:00 P.M. BOOK 48 Page 20079 09/18/00 6:00 P.M. Chief Jolly stated that the Police Department spent $51,500 for overtime staffing expenses through May 2000 for FY 1999/2000; that the amount constitutes 9.6 percent of overtime expenses. Commissioner Quillin stated that the Police Department has considerable constraints which necessitate overtime expenses; that Staff should itemize each proposed budget item precisely to assist the budgetary approval process. Chief Jolly stated that the Police Department is at full staffing; that additional patrols were established to reduce overtime expenses; that the Police Department intends to maintain the existing Table of Organization as much as possible; that the City authorized the Police Department to staff 204 sworn police officers although the existing Table of Organization calls for 199 officers; that the Police Department currently has 200 sworn police officers, anticipates a number of retirements in the near future, and requests the number of officers be increased to 209 to compensate for the projected turnover due to retirement, natural attrition, and the reduction to one law enforcement academy; that new personnel must be hired at the beginning of each FY; that the Police Department has a number of qualified candidates from which to hire. Commissioner Cardamone stated that Staff's response to the question of City overtime expenses at the July 20, 2000, Budget Workshop is sufficient and supported. Mayor Pillot called for a vote on the motion to adopt proposed Ordinance No. 00-4264 on second reading and requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried (4 to 1): : Mason, yes; Pillot, yes; Quillin, no; Cardamone, yes; Hogle, yes. 8. NON QUASI-JUDICIAL PUBLIC HEARING RE: PROPOSED ORDINANCE NO. 00-4273, AMENDING CHAPTER 36, VEHICLES FOR HIRE, ARTICLE II, TAXICABS AND OTHER VEHICLES FOR HIRE TO INCREASE THE MAXIMUM RATES AND FARES AUTHORIZED FOR TAXICABS; ETC. (TITLE ONLY) = PASSED ON FIRST READING (AGENDA ITEM IV-A-2) #2 (2175) through (2335) Commissioner Mason left the Chambers at 7:20 p.m. Mayor Pillot stated that proposed Ordinance No. 00-2473 amends Chapter 36, Vehicles-For-Hire, Sarasota City Code (1986 as amended) (City Code), providing for taxi cab rates. Deputy City Manager Schneider stated that Diplomat Taxi and Yellow Cab of Sarasota are requesting an 16 percent increase in taxi cab rates; that the Commission authorized a public hearing concerning taxi cab rates at the September 5, 2000, Regular meeting and directed Staff to provide the amount of increase in the Consumer Price Index (CPI) from 1995 through 2000; that the CPI for the requested time period increased 13.47 percent nationally. City Auditor and Clerk Robinson stated that Staff notified all taxi cab companies holding a City occupational license of the public hearing concerning proposed Ordinance No. 00-4273. Commissioner Mason returned to the Chambers at 7:22 p.m. Mayor Pillot asked if the CPI figure provided by Staff is a compounded figure? Christopher Lyons, Deputy Director of Finance, came before the Commission and stated yes. Mayor Pillot opened the public hearing. Timothy Goodwin, Accounts Manager, Diplomat Taxi 835 South Osprey Avenue Apt. 306 (34234), came before the Commission and stated that the Commission received all necessary information at the September 5, 2000, Regular meeting. There was no one else signed up to speak and Mayor Pillot closed the public hearing. City Auditor and Clerk Robinson read proposed Ordinance No. 00-4273 by title only. Deputy City Manager Schneider stated that the Administration recommends passing proposed Ordinance No. 00-4273 on first reading. On motion of Commissioner Mason and second of Vice Mayor Hogle, it was moved to pass proposed Ordinance No. 00-4273 on first reading. Mayor Pillot requested that City Auditor and Clerk Robinson proceed with the roll-call vote. Motion carried unanimously (5 to 0): Pillot, yes; Quillin, yes; Cardamone, yes; Hogle, yes; Mason, yes. 9. CITIZENS' INPUT CONCERNING CITY TOPICS DIRECTED THE ADMINISTRATION TO REFER AND TRANSMIT TO THE APPROPRIATE COUNTY STAFF: 1) THE CITY COMMISSION'S SUPPORT FOR THE SITE AT RINGLING BOULEVARD AND SCHOOL AVENUE FOR THE BOOK 48 Page 20080 09/18/00 6:00 P.M. BOOK 48 Page 20081 09/18/00 6:00 P.M. SARASOTA COUNTY AREA TRANSIT (SCAT) TRANSFER FACILITY, 2) THE POTENTIALS OF THE LOVINGOOD PROPERTY SOUTH OF THE HEALTH DEPARTMENT ON SCHOOL AVENUE AS WELL AS THE PROPERTY OF THE SARASOTA LANES BOWLING ALLEY, AND 3) A REMINDER OF THE COUNTY'S INTENT TO CONSTRUCT ADDITIONAL FLOORS ON THE COUNTY PARKING GARAGE (AGENDA ITEM V) #2 (2335) through #3 (0020) The following persons came before the Commission: Bruce Franklin, Vice President, 149 Cocoanut Avenue (34236), John Harshman, President, 2540 Cardinal Place (34239), Gary Hoyt, 1527 Second Street (34236), and Joel Freedman, 1290 North Palm Avenue, Suite 108 (34236), representing the Downtown Commercial Property Owners Association (Association). Mr. Franklin referred to a map of Downtown displayed on the overhead projector and stated that the Association is concerned with the proposed location of the Sarasota County Area Transit (SCAT) transfer facility at Orange Avenue at Fruitville Road; that the long-term development effects of the proposed location should be examined further; that the collective professional experience of Association members will be used to benefit and enhance the City/County dialog concerning the SCAT transier facility; that the Association evaluated the significant issues concerning the location of the SCAT transfer facility at Orange Avenue at Fruitville Road which is not supported by the Association as the City will be required to condemn existing property since the property owner does not wish to sell; that the configuration of the site is not appropriate for the SCAT transfer facility; that a public alley bisects the property; that the Association determined the southwest corner of Ringling Boulevard at School Avenue is an optimal location for the SCAT transier facility; that the property is used currently as a parking facility for the County Health Department; that the area is a concentrated center of Downtown activity and is of long-term benefit to the City, SCAT, the County and the public; that the proposed site was presented to the Sarasota Board of County Commissioners (BCC), which recently directed County Staff to examine the potential for the site; that the City should direct Staff similarly at the current meeting to maintain funding opportunities; that the collaboration of the City and County concerning the SCAT transfer facility will enhance problem- solving efforts regarding other concerns. Mr. Hoyt stated that significant issues exist regarding the proposed location at Orange Avenue at Fruitville Road; that the alternate location of Ringling Boulevard at School Avenue offers significant benefits; that significant funding opportunities for the alternate site exist; that the alternate site offers additional right-of-way for bus use, is located adjacent to a significant number of government offices remains Downtown, and should be examined and considered Eurther by the City. Mr. Harshman stated that conversations were initially held with the County Commissioners and Administration concerning the proposed location of the SCAT transfer facility; that the Association was instructed to consult with the City Commission; that the BCC desires direction from the City and requested the City Commission propose alternate locations. Mr. Freedman stated that alternate locations for the SCAT transfer facility were examined; that issues will emerge concerning the rerouting of buses and time schedules; that the examination of alternate locations provides the opportunity to examine the, public bus system and will yield a cost-effective solution to the matter; that the BCC instructed County staff to provide three alternate locations; that the Association will meet with SCAT and County staff to discuss any concerns with the proposed alternate location. Vice Mayor Hogle distributed a copy of a September 14, 2000, electronic-mail correspondence (e-mail) sent to City Staff concerning the proposed location of the SCAT transier facility on the property of the Sarasota Lanes Bowling Alley, and stated that a significant number of citizens expressed disapproval for locating the SCAT transfer facility at Orange Avenue at Fruitville Road, which is near St. Martha's Catholic Church; that the matter was discussed with Staff; that the Sarasota/Manatee Metropolitan Planning Organization (MPO) recommends bus transfer facilities should be intermodal; that the location proposed by the Association is supported; that the property of the Sarasota Lanes Bowling Alley referenced in the e-mail to Staff and also offers significant access to Downtown and complements future City development efforts; that three of the current Commissioners have not been involved with site selection for the SCAT transfer facility since inception; that further examination of the issues concerning the SCAT transier facility will benetit the Commission. Commissioner Quillin stated that the SCAT transier facility has been discussed for a significant number of years; that the County has responsibility for locating the SCAT transfer facility; that the County Health Department uses the proposed alternate location for parking; that additional locations should be proposed; that the City Commission should not instruct the County concerning potential locations; that the County should determine a location BOOK 48 Page 20082 09/18/00 6:00 P.M. BOOK 48 Page 20083 09/18/00 6:00 P.M. based on County transportation requirements; that a joint meeting of the City and County Commissions should be held to discuss alternate locations. Commissioner Cardamone stated that the County parking garage can be expanded to accommodate the parking requirements of the County Health Department; that a significant number of the original locations are not acceptable for financial reasons; that consideration of alternate locations is supported; that the City Commission should not direct the BCC concerning the location of the SCAT transfer facility; that the consensus of the Commission previously was to prevent locating the SCAT transfer facility on Lemon Avenue between First and Second Streets; that all other locations were deemed acceptable; however, the City Commission should have proposed certain sites; that an additional alternate location could be a lot located south of Ringling Boulevard on School Avenue near the County Health Department and leased by Sarasota Ford, Inc.; that the lot is narrow but long, has significant intermodal capabilities, and is located along railroad tracks and School Avenue; that the City Commission should recommend the BCC examine the three proposed alternate sites. Mayor Pillot asked if the City Commission may vote regarded recommended alternate sites to the BCC despite the absence of the matter from the September 18, 2000, Regular meeting Agenda? City Auditor and Clerk Robinson stated that a supermajority vote is required. Mayor Pillot asked if a formal motion and vote or consensus is suggested? City Auditor and Clerk Robinson stated that a formal motion and vote is suggested. Mr. Franklin stated that the Association proposed the alternate location of Ringling Boulevard at School Avenue due to the absence of a matrix indicating County transportation requirements and will offer any professional assistance to the City to facilitate City/County dialog concerning the SCAT transfer facility. Commissioner Quillin stated that the lot at School Avenue and Ringling Boulevard is supported; that the SCAT transfer facility constructed by the County at the Gulf Gate Mall is aesthetically pleasing; that the proposed SCAT transfer facility should be constructed similarly and coordinated with the redevelopment of the Ringling Shopping Center at Lime Avenue and Ringling Boulevard; that the County employs a significant number of employees and requires significant parking space; that the City should provide additional parking for the public visiting Downtown; that increased use of the SCAT trolley system should be encouraged; that SCAT provides express bus service to Downtown; that the proposed alternate sites are within the 10-minute walking matrix of Downtown proposed in the City of Sarasota, Downtown Master Plan 2020: Preliminary Draft (Master Plan Preliminary Draft); that the County is examining alternate sites; and asked the three sites currently under review by the County? Mr. Franklin stated that the three sites being discussed are the site at Orange and Fruitville Avenues, the House of Gulf site, and a site at Ringling Boulevard and School Avenue; that the City Commission is not being requested to forward three sites to the BCC for consideration but rather to direct City Staff to work with County Staff to develop a matrix, justification, and analysis which clearly demonstrates the best location for the SCAT transfer facility; that the County cannot proceed without the City; that the SCAT transfer facility will be located in the City; that the site plan will require City review at some point, which is the reason the County is asking for City direction. Paul Thorpe, Executive Director of the Downtown Association of Sarasota, Inc. (Downtown Association), 1818 Main Street (34236), stated that the BÇC voted on three suggested sites and directed County Staff to develop a matrix concerning the three sites; that 15 sites were suggested at the time Cy Paumier was hired to prepare an evaluation of the sites; that at the March 24, 2000, Joint Workshop of the City and County Commissions, the site at Orange and Fruitville Avenues was unanimously approved, with the Mayor offering to donate the City's adjacent parking lot to move the project forward; that the siting of the SCAT transfer facility is being reconsidered as residents have expressed concern regarding the proposed location; that the interest is in assuring the SCAT transfer facility is located in the Downtown central core; that previous personal efforts included working with local experts to reach an agreement concerning a location, possibly even at Lemon Avenue and First Street, despite objection from the City Commission; that finding a solution should be possible; that designing an attractive bus terminal is possible; that bus terminals in other cities are attractive, respectable, and accepted by the community; that the people using bus terminals are not detrimental to the community; that the problem with vagrants does not come from bus terminals but rather from the people feeding vagrants and the homeless on the street and leaving vagrants and the homeless on the street; that. anyone paying to ride a bus is not a vagrant but is using money to ride BOOK 48 Page 20084 09/18/00 6:00 P.M. BOOK 48 Page 20085 09/18/00 6:00 P.M. the bus; that a definitive answer is not known; that the location of the SCAT transfer facility has been discussed for 5 years; that the inability to identify an appropriate location for the SCAT transfer facility is hard to believe; that raising the issue again may mean the grant received to build the SCAT transfer facility will be lost sO a location which is acceptable to everyone can be determined; that during discussions concerning the County jail, the City insisted the County provide adequate parking; that the parking at the County jail is already beginning to impact the City; that additional parking will be required at the Health Department of Sarasota County; that the right site should be found for the SCAT transfer facility, which should not be located solely for the benefit of one group or another; that a location should be chosen to satisfy the people who use SCAT. Commissioner Cardamone stated that the City Commission should send to the County by way of the Administration: 1) a statement of support for the site next to the County parking garage, 2) a reminder of the intent for additional floors at the County parking garage, and 3) a suggestion to consider the Lovingood property south of the Health Department on School Avenue as well as the bowling alley property. Mayor Pillot stated that the earlier suggestion by the City Auditor and Clerk was for a formal vote and requested a motion. On motion of Commissioner Cardamone and second of Vice Mayor Hogle, it was moved to direct the Administration to refer and transmit to appropriate County Staff: 1) the City Commission's support for the site at Ringling Boulevard and School Avenue for the Sarasota County Area Transit (SCAT) transfer facility, 2) the potentials of the Lovingood property south of the Health Department on School Avenue as well as the property of the Sarasota Lanes Bowling Alley for the SCAT transfer facility, and 3) a reminder of the intent to construct additional floors on the County parking garage. Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yesi Mason, yes; Quillin, yes; Pillot, yes. Commissioner Cardamone stated that the County should consider the alternate sites in addition to the sites originally proposed. 10. UNFINISHED BUSINESS: REPORT RE: MONTHLY REPORT FROM THE GREATER DOWNTOWN ACTION TEAM REPORT PROVIDED (AGENDA ITEM VI-1) #3 (0020) through (0050) Mayor Pillot asked the time limit for the report? City Auditor and Clerk Robinson stated that 5 uninterrupted minutes are provided for the report. Jennifer Wilson, Executive Director and Neighborhood Coordinator, Greater Downtown Action Team (GDAT), came before the Commission and stated that the GDAT report is included in the September 18, 2000, Regular meeting Agenda backup material; that GDAT recently received a private donation of a washer and dryer for use in the duplex construction project. Commissioner Cardamone stated that the report of GDAT is pleasing; that other agencies, associations, and organizations should use the format of the GDAT report in reports to the Commission. 11. UNFINISHED BUSINESS: REPORT RE: : MONTHLY REPORT FROM THE GREATER NEWTOWN COMMUNITY REDEVELOPMENT CORPORATION REPORT PROVIDED (AGENDA ITEM VI-2) #3 (0050) through (0105) Jetson Grimes, President, Greater Newtown Community Redevelopment Corporation (GNCRC) Advisory Board, and Edna Sherrell Holliman, Administrative Assistant, GNCRC, came before the Commission. Mr. Grimes distributed copies of the GNCRC Fourth Quarter Progress Report and stated that William Gaylord, Interim Director, GNCRC, is unable to attend and present the GNCRC monthly report due to a business trip. Ms. Holloman stated that the construction of homes on Banneker Way which was funded with State Housing Initiatives Partnership (SHIP) funds is 95 percent complete; that grant funds to landscape the homes were received from the Keep Florida Beautiful Program administered by Keep Sarasota Beautiful and from Home Depot, which will also landscape additional homes during a Community Clean-Up Dayi that storefront renovation continues; that GNCRC will attend a September 26, 2000, joint meeting with the Office of Housing and Community Development and the Coalition of African-American Leaders regarding revisions of the Storefront Administrative Regulations; that work continues with the Florida House Institute for Sustainable Development (FHI) regarding GNCRC assistance in redesigning the FHI Community Outreach program; that no additional events are planned; that GNCRC has no updates to the Minority Business Development and Florida Main Street programs. BOOK 48 Page 20086 09/18/00 6:00 P.M. BOOK 48 Page 20087 09/18/00 6:00 P.M. 12. UNFINISHED BUSINESS: REPORT RE: MONTHLY REPORT FROM THE FLORIDA HOUSE INSTITUTE FOR SUSTAINABLE DEVELOPMENT REPORT PROVIDED (AGENDA ITEM VI-3) #3 (0105) through (0240) Commissioner Mason left the Chambers at 7:55 p.m. Mike Sosadeeter, Project Director, Florida House Institute (FHI), I came before the Commission and stated that FHI assembled a strategic plan for the Community Outreach Program for the Urbaculture and Brownfields Redevelopment Projects; that one goal of FHI is to create a program to serve as a model for other brownfields outreach programs; that FHI will continue to document the brownfields redevelopment process, which began with the "Living with Trash" documentary; that discussions continue to produce further community outreach documentary work with Kyleelise Holmes, who produced the "Living with Trash" documentary; that FHI is discussing the establishment of a satellite office for the Community Outreach Program with Goodwill Industries, Inc., in Newtown; that the satellite office will provide the Urbaculture and Brownfields Redevelopment Projects increased visibility in Newtown; that FHI selected an environmental engineering firm to perform the Contamination Assessment Plan (CAP) as part of the Brownfields Redevelopment Project on September 15, 2000; that the environmental engineering firm has a local office; that a schedule for the Brownfields Redevelopment Project is included in the September 18, 2000, Regular meeting Agenda backup material; that the Environmental Protection Agency (EPA) grant terminates September 30, 2001, and required FHI to have selected an environmental engineering firm to perform the CAP by September 15, 2000; that discussions. regarding the schedule of the Brownfields Redevelopment Project were held with the EPA and Florida Department of Environmental Protection (DEP); i that the EPA and DEP must approve the CAP and Quality Assurance Project Plan (QAPP). Commissioner Mason returned to the Chambers at 7:57 p.m. Commissioner Quillin asked if the schedule distributed in the September 18, 2000, Regular meeting Agenda backup material will be finalized by the October 16, 2000, Regular meeting? Mr. Sosadeeter stated yes. Commissioner Quillin stated that FHI should provide a copy of the schedule to the Commission upon finalization; that the Urbaculture and Brownfields Redevelopment Projects are supported. Mr. Sosadeeter stated that the EPA requires 45 days to review the QAPP; that FHI will concentrate all efforts to meet the required deadlines and hopes to commence testing by March 2001. 13. UNFINISHED BUSINESS: REPORT RE: MONTHLY REPORT FROM THE HISPANIC-AMERICAN ALLIANCE FOR FAMILY AND PROGRESS - REPORT PROVIDED (AGENDA ITEM VI-4) #3 (0240) through (0310) Yolanda Beltran-Halstead, Director for the Hispanic-American Alliance (HAA), came before the Commission, distributed copies of the HAA Service Count for April 1 to June 30, 2000, and stated that the format of the Greater Downtown Action Team (GDAT) report will be used for future HAA reports; that the HAA Service Count documents all services provided by HAA to the community and is in Spanish and English; that the City is providing funding for the HAA Education, Food, Clothing and Employment programs; that the Education program consists of English as a Second Language (ESL) and Parenting courses; that the Employment program is utilized significantly. Mayor Pillot stated that the HAA Service Count demonstrates significant public use of HAA programs and is a comprehensive report. 14. UNFINISHED BUSINESS: REPORT RE: MONTHLY REPORT FROM THE DOWNTOWN ASSOCIATION OF SARASOTA, INC. REPORT PROVIDED (AGENDA ITEM VI-5) #3 (0310) through (0356) Paul Thorpe, Executive Director, Downtown Association of Sarasota, Inc. (Downtown Association), I came before the Commission, referred to a brochure entitled "The City" and a conceptual drawing of the cover of the Sarasota Magazine, and stated that the monthly report of the Downtown Association is included in the September 18, 2000, Regular meeting Agenda backup material; that a marketing position was filled recently; that bids were received for updating the Downtown Association brochure entitled "The City"; that the cover for the Sarasota Magazine was updated and features artwork depicting Downtown. Mayor Pillot stated that the monthly report of the Downtown Association is thorough and comprehensive. 15. UNFINISHED BUSINESS: APPROVAL RE: AUTHORIZE THE MAYOR AND CITY AUDITOR AND CLERK TO EXECUTE THE PROPOSED AMENDMENT TO THE CITY'S PURCHASE AGREEMENT WITH HARVEY AND CAROL VENGROFF = APPROVED (AGENDA ITEM VI-6) #3 (0356) through (0510) BOOK 48 Page 20088 09/18/00 6:00 P.M. BOOK 48 Page 20089 09/18/00 6:00 P.M. Gregory Horwedel, Director of Neighborhood Development, and Joel Freedman, AICP, President, Freedman Consulting Group, agent for Harvey and Carol Vengroff, came before the Commission Mr. Horwedel stated that the City agreed to sell Harvey and Carol Vengroff a piece of property two years ago for a specific development, which included a mixed-use, residential and commercial project; that Staff was required to resolve a number of issues prior to approval of the project; that resolving all issues consumed significant time; that the Vengroffs devoted significant time and resources to the Sarasota School of the Arts and Sciences in the Rosemary District and spent $125,000 to bring the proposed development project to fruition by developing plans and initiating the rezoning process; that the amendment to the purchase agreement requires the Vengroffs obtain a building permit by December 31, 2000, to which the Vengroffs agreed; that the time extension will be the last approved by Staff. Commissioner Quillin asked if the Vengroffs desire to rezone the property to the Commercial, Central Business District (C-CBD) Zone District? Mr. Freedman stated yes. Commissioner Quillin stated that the C-CBD Zone District is inappropriate for Central Avenue; that the Commercial, Residential Transition (CRT) Zone District was also suggested as a potential Zone District; however, the land uses permitted for the CRT Zone District are fewer than envisioned; that the development project proposed by the Vengroffs requires a 10-foot setback variance, which should be approved by the Board of Adjustment; that the CRT and C-CBD Zone Districts do not comply with the City's Comprehensive Plan, also called the Sarasota City Plan, 1998 Edition (City's Comprehensive Plan) ; that a 10-foot setback variance is similar to Morton's Market; that the City does not desire such a setback from the street. Mr. Freedman stated that obtaining a variance can be difficult as proof of hardship must be established; that the Vengroffs will be unable to prove a hardship as the property is vacant land; that the concept is approved; however, the Board of Adjustment does not often approve setback variances; that the Vengroffs will condition the land use of the C-CBD Zone District to obtain approval; that a site plan will be submitted and will establish the proposed land use; that the property will be rezoned to comply with the land uses approved for the Rosemary District in the City's Comprehensive Plan upon adoption of revisions to the Zoning Code (1998) pertaining to the adopted Downtown Master Plan; that the proposed development will please the Commission; that apologies are offered for the delay of the proposed project. Deputy City Manager Schneider stated that the Administration recommends approval of the proposed amendment to the purchase agreement. On motion of Commissioner Cardamone and second of Commissioner Quillin, it was moved to approve the proposed amendment to the purchase agreement. Motion carried unanimously (5 to 0): : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 16. UNFINISHED BUSINESS: APPROVAL RE: LIDO KEY INTERIM BEACH NOURISHMENT PROJECT U.S. FISH & WILDLIFE SERVICE (USFWS) BIOLOGICAL OPINION REQUIREMENTS APPROVED THE NON- DISCRETIONARY 1 REASONABLE AND PRUDENT MEASURES" AND "TERMS AND CONDITIONS I AS PRESENTED IN THE UNITED STATES FISH AND WILDLIFE SERVICE (USFWS) BIOLOGICAL OPINION (BO) (AGENDA ITEM VI-8) #3 (0510) through (0712) Dennis Daughters, Director of Engineering/City Engineer, came before the Commission and stated that a report regarding the effects of Hurricane Gordon on area beaches will also be provided; that the Lido Key Interim Beach Nourishment project's limits are the southern third of Lido Keyi that permits must be obtained from the Florida Department of Environmental Protection (DEP) and the United States Army Corps of Engineers (USACE) i that each permit has many parts and sub-agencies reporting to the DEP or USACE; that the United States Fish and Wildlife Service (USFWS) reports to the USACE and provides a Biological Opinion (BO) ; that the, BO was completed in June 2000 and misplaced by the USFWS; that the BO of the USFWS concerning potential biological conflicts arising from the Lido Key Interim Beach Nourishment Project was received on September 8, 2000; that the BO is the final requirement for receiving a permit from the USACE; that the permit from DEP is in place; that USFWS recommends Reasonable and Prudent Measures" and implementing "Terms and Conditions" to prevent any conflicts with loggerhead sea turtle nesting sites; that the conditions are standard for a beach renourishment project; that Staff and the City's Coastal Consultant, Coastal Planning and Engineering, Inc. (CPE), recommends the City accept the USFWS requirements; that the USACE permit process will proceed if the City finds the following conditions acceptable: 1. Use beach quality sand suitable for sea turtle nesting. 2. Survey for nesting sea turtles and relocate eggs if in area. BOOK 48 Page 20090 09/18/00 6:00 P.M. BOOK 48 Page 20091 09/18/00 6:00 P.M. 3. Monitor beach compaction and conduct annual tilling to a depth of 36 inches for 3 years. 4. Monitor escarpments and level if exceeding 18 inches for 3 years. 5. Ensure contractors understand sea turtle protection measures. 6. Store construction equipment to minimize impacts to sea turtles. 7. Minimize lighting associated with the project. 8. Report to USFWS's South Florida field office within 60 days of completion of work for each of the 3 years. Mr. Daughters referred to a chart entitled "Loggerhead Turtle Nesting on Lido Key" indicating year by year the number of loggerhead sea turtle nesting; and stated that the numbers are small compared to other area keys; however, the number of sea turtle nests is increasing; that past projects have not had a detrimental impact on and may have improved sea turtle nesting abilities; that Lido Beach fared well considering the occurrence of Hurricane Gordon; that the southern third of the beach began with a small amount of sand; therefore, the amount of sand lost was not great; that buildings in the area did not incur significant damage; that the Lido Beach project on the "middle- third" of Lido Key fared well during the storm; that sand was moved around causing an increase or decrease of sand amounts in different areas; that the jersey barriers saved a considerable amount of Lido Beach; that high tide and strong storm surges pushed water and sand to the jersey barriers which kept the roads clear of sand; that the road may have been lost if the jersey barriers were not in place. Deputy City Manager Schneider stated that the Administration recommends accepting the non-discretionary Reasonable and Prudent Measures" and "Terms and Conditions" as presented in the USFWS BO. On motion of Vice Mayor Hogle and second Commissioner Quillin, it was moved to accept the non-discretionary - Reasonable and Prudent Measures" and "Terms and Conditions" as presented in the United States Fish and Wildlife Service (USFWS) Biological Opinion (BO) Vice Mayor Hogle stated that the September 18, 2000, Sarasota Herald-Tribune offers congratulations to Mr. Daughters who is the President of the Florida Engineering Society and has been elected Chair-Elect for 2000-2001 of the National Society of Professional Engineers - Professional Engineers in Government (NSPE-PEG); that congratulations are in order. Mayor Pillot stated that congratulations are offered. Mayor Pillot called for a vote on the motion to accept the non- discretionary "Reasonable and Prudent Measures" and "Terms and Conditions" as presented in the United States Fish and Wildlife Service (USFWS) Biological Opinion (BO). Motion carried unanimously (5 to 0): Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 17. NEW BUSINESS: DISCUSSION RE: CONSERVATION EASEMENT WITHIN ARLINGTON PARK REFERRED REQUEST FOR A CONSERVATION EASEMENT DEED TO THE ADMINISTRATION FOR REVIEW AND RECOMMENDATION (AGENDA ITEM VII-1) #3 (0712) through (0955) a Deputy City Manager Schneider stated that the proposed conservation easement in Arlington Park was discussed briefly in the September 18, 2000, Parks, Recreation and Environmental Protection Advisory Board (Parks Board) report. Duane Mountain, Public Works Capital Projects Manager, Public Works Department, and Brooke Elias, Environmental Specialist III, Sarasota County Resource Management, came before the Commission. Ms. Elias referred to photographs displayed on the overhead projector indicating an Arlington Park aerial site map, brazilian pepper removal areas, and the proposed acre conservation easement of habitat restoration; and stated that the Commission's time and consideration is appreciated; that the guidance and support of Staff, the Southeast Sarasota Neighborhood Association, and the Parks Board are appreciated; that Arlington Park is located south of Bahia Vista Street and west of Tuttle Avenue; that the County was searching for an area to provide environmental mitigation for impacts occurring during the widening of Bahia Vista Street; that significant portions of Arlington Park were overgrown with various plants including brazilian peppers which existed in dense thickets; that citizens were interested in and the City and County had discussed funding for the removal of the brazilian peppers; that the availability of Arlington Park meets the needs of the City, County, and citizens who will utilize Arlington Park more often; that brazilian pepper, air-potato plants, and malaleuca or punk trees were removed from three areas at a cost of approximately $17,000; that the removal took place one year ago; that the trees were too tall. BOOK 48 Page 20092 09/18/00 6:00 P.M. BOOK 48 Page 20093 09/18/00 6:00 P.M. Ms. Elias continued that Removal Area No. 1 is located south of Arlington Street; that the 0.6 acres are the proposed mitigation site intended for habitat restoration; that Removal Area No. 2 is located in the southwest portion of Arlington Park near Hyde Park Street; that last month, a hedge row was placed along the southern border of Arlington Park due to the loss of privacy with removal of the brazilian peppers; that the hedge row is attractive, looks natural, and contains four different native plants; that homeowners adjacent to Arlington Park are pleased with the hedge row; that Removal Area No. 3 is located along the southeast border of Arlington Park; that live oak trees and wax myrtles were removed and replaced in areas in which neighbors lost privacy hedging and shade; that Removal Area No. 1 is designed as a wetland habitat restoration; that Zone C of Removal Area No. 1 will contain various herbaceous wetland plants such as water lilies and irises; that Zone B is a transition area increasing in grade; that Zone A is an existing area of large, mature, live oak and cabbage palm trees which will be enhanced with the addition of native diverse species and bushes resulting in a complete, natural area; that the cost of the hedge row is approximately $5,000; that design and installation of the project totals $25,000; that the project is permitted by the Southwest Florida Water Management District (SWFWMD) and the Florida Department of Environmental Protection (DEP) which accept the same descriptions and plantings; that a Conservation Easement Deed held by the State will be placed on the parcel to ensure the land is not disturbed by future development; that the Conservation Easement Deed is a cooperative effort by legal representatives from the County and State. Commissioner Quillin asked for clarification of the Bahia Vista Street remediation. Ms. Elias stated that the habitat restoration includes mitigation for environmental impacts sustained during the widening of Bahia Vista Street. Commissioner Quillin stated that the County widened Bahia Vista Street many years ago. Ms. Elias stated that the project pertains to the widening of Fruitville Road in the McIntosh Road area. Commissioner Quillin stated that McIntosh Road is not in City limits. Ms. Elias stated that the SWFWMD matrix is based on drainage basins; that Arlington Park and Bahia Vista Street are in the same drainage basin. Deputy City Manager Schneider stated that the Administration recommends the Conservation Easement Deed be referred to the Administration for review and a recommendation. On motion of Commissioner Mason and second of Commissioner Quillin, it was moved to refer the request for a Conservation Easement Deed to the Administration for review and recommendation. Motion carried unanimously (5 to 0) : Cardamone, yes; Hogle, yes; Mason, yes; Quillin, yes; Pillot, yes. 18. BOARD APPOINTMENTS: APPOINTMENT RE: NUISANCE ABATEMENT BOARD = APPOINTED REYNOLD SPANGLER (AGENDA ITEM VIII-1) #3 (0955) through (1027) Mayor Pillot stated that the report concerning upcoming board vacancies for Commission consideration provided by City Auditor and Clerk Robinson is appreciated; that Jack Gurney has resigned from the Nuisance Abatement Board; that two individuals have submitted applications as follows: Reynold Spangler Elmer Berkel Vice Mayor Hogle nominated Reynold Spangler for appointment. Vice Mayor Hogle stated that the Board of Adjustment had a recent opening and expects another opening if current member John Browning is not eligible for reappointment; that Mr. Berkel submitted an application to the Board of Adjustment for the previous opening and should apply for the upcoming opening; that many Nuisance Abatement Board meetings, neighborhood clean-ups, and National Nights Out have been personally attended; that Mr. Spangler has attended more Nuisance. Abatement Board activities than personally attended and demonstrates the desire to the serve the City in the capacity as a Nuisance Abatement Board member. Mayor Pillot stated that Mr. Berkel should be notified if an opening regarding the Board of Adjustment is available. City Auditor and Clerk Robinson stated that Mr. Berkel has an application on file for the Board of Adjustment. BOOK 48 Page 20094 09/18/00 6:00 P.M. BOOK 48 Page 20095 09/18/00 6:00 P.M. Mayor Pillot stated that hearing no other nominations, Reynold Spangler is appointed to the Nuisance Abatement Board by acclamation. 19. BOARD APPOINTMENTS: APPOINTMENT RE: SARASOTA COUNTY STORMWATER ENVIRONMENTAL UTILITY ADVISORY COMMITTEE APPOINTED HAROLD SIMONS (AGENDA ITEM VIII-2) #3 (1027) through (1066) Mayor Pillot stated that Sid Johnson has resigned from the Sarasota County Stormwater Environmental Utility (SEU) Advisory Committee; that one individual has submitted an application as follows: Harold Simons City Auditor and Clerk Robinson stated that the applicant is qualified under the specific requirements for the Sarasota County SEU Advisory Committee. Commissioner Cardamone nominated Harold Simons. Commissioner Cardamone stated that the applicant is not personally known; that having a 5-month vacancy on the Committee is dismaying; that another long-term vacancy is not desired; that the Committee is very important; that Mr. Simons - credentials are appropriate for the position. Mayor Pillot stated that hearing no objections, Harold Simons is appointed to the Sarasota County Stormwater Environmental Utility Advisory Committee by acclamation. 20. REMARKS OF COMMISSIONERS, ANNOUNCEMENTS AND ITEMS FOR NEXT AGENDA - DIRECTED STAFF TO: 1) PROVIDE A REPORT REGARDING COMPENSATION TO BUSINESSES AFFECTED BY THE US 41 IMPROVEMENT PROJECTS, 2) REVIEW REQUIREMENTS OF CITIES TO THE SOUTH OF SARASOTA, AND 3) DRAFT A LETTER IN SUPPORT OF A FEDERAL STUDY INVOLVING CHARLOTTE HARBOR; CITY ATTORNEY TO PROVIDE INFORMATION CONCERNING A JOINT BRIEF FILED REGARDING THE RINGLING CAUSEWAY REPLACEMENT BRIDGE (AGENDA ITEM X) #3 (1066) through (2164) COMMISSIONER CARDAMONE: : A. stated that watching the 2000 Summer Olympics swimming events is good and a reminder as the City's Olympic Gold Medal winner for swimming, William "Tripp" Douglas Schwenk, III, is now a City Police Officer; that Police Officer Schwenk wears a City Police uniform and drives a patrol vehicle; that Mr. Schwenk is very proud of his gold medals; that holding an Olympic gold medal is a source of personal pride. B. stated that a disturbing conversation was held with an owner of a business on US 41 who is suffering severe business losses due to the closure of US 41; that a business is personally owned; that information concerning income from the previous and current year was provided; and asked if the Commission will consider compensating businesses suffering from decreased revenues due to the US 41 improvement projects. Mayor Pillot asked the legal implications? City Attorney Taylor stated that the Commission can review compensation options; however, the City has no legal obligation to provide compensation. Mayor Pillot stated that a Staff report regarding compensation is supported; that the City Attorney's advice regarding an indefinite future is desired. Mayor Pillot stated that hearing the Commission's agreement, Staff is directed to provide a report to the Commission regarding compensation to businesses affected by the US 41 improvement projects. Commissioner Cardamone stated that the implications of the request are personally known; that the US 41 improvement project is extremely long with complete closure of a portion of US 41; that many City projects involve only partial closure; that Staff's attempts to notify the public of open businesses in the area is appreciated. C. distributed a September 16, 2000, Sarasota Herald- Tribune article entitled "Panel to ask Feds for Study" concerning a broad environmental study to determine the impact of phosphate mining and residential growth, farming, and the public water supply on the areas drained by the Peace and Myakka Rivers and stated that the Charlotte Harbor basin is part of the National Estuary Program; that leaders of coastal and inland southwest Florida counties have requested the Federal government initiate a study regarding the broad environmental aspects of phosphate mining on Charlotte Harbor; that the request is for the City of Sarasota to write a letter in support of the proposed Federal BOOK 48 Page 20096 09/18/00 6:00 P.M. BOOK 48 Page 20097 09/18/00 6:00 P.M. study; that Staff is first requested to review the requirements of the cities to the south of Sarasota; that a broad study would be good for all cities in the region, even though Sarasota Bay is not part of the waterways involved in the requested study; that Sarasota Bay is nevertheless impacted by the waters and rivers contributing to the region's water supply; that the request to the Federal government for such a broad study is significant. Mayor Pillot stated that seeing the Commission's agreement, Staff will review the requirements of the cities to the south of Sarasota and will draft a letter in support of a Federal study involving Charlotte Harbor. D. stated that Community Redevelopment Agency (CRA) and Commission designations can be confused; that referring to a Member as a Commissioner is not offensive; that attempts are made to identify the correct titles; and asked if erroneous identifications made during a CRA meeting have legal implications? City Attorney Taylor stated no; that the Agenda clearly indicates the CRA is in session; that votes taken and decisions made are clearly indicated on the record during the appropriate Commission or CRA meeting; that the distinction was more. important during previous Joint meetings involving the CRA and Commission; that Staff intends to avoid Joint meetings involving the CRA and Commission to eliminate confusion. Commissioner Cardamone stated that the Commission should be forgiving if a mistake is made; that mistakes should be avoided to ensure proper procedure. VICE MAYOR HOGLE: : A. stated that the Graffiti Eradication Program, a partnership between the Sarasota Police Department (SPD) 1 Sarasota County Sheriff's Office, and the Florida Department of Juvenile Justice, is operational; that the Commission has been eagerly awaiting the implementation of the Graffiti Eradication Program; that James Henderson, Sergeant, Youth Services Unit, SPD, and Chris Catanzaro, Officer, Gang Coordinator, SPD, are complimented for the development and implementation of the Graffiti Eradication Program which will improve the community. Commissioner Cardamone stated that graffiti should be reported immediately; and asked the procedure for reporting graffiti? Vice Mayor Hogle stated that an individual may utilize the non- emergency telephone number for the Consolidated Communications Center (CCC) ; that a Police Officer will be notified and information will be forwarded to the correct department. Commissioner Quillin stated that the focus on controlling graffiti is exciting; that Shannon Snyder, Deputy, Sarasota County Sheriff's Office, is appreciated for introducing the graffiti issue to area agencies. Vice Mayor Hogle stated that all individuals involved in the development of the Graffiti Eradication Program have worked hard. B. distributed a copy of a legal brief regarding the Ringling Causeway Bridge lawsuit filed July 10, 2000, by David Levin, Attorney, law firm of Icard, Merrill, Cullis, Timm, Furen, and Ginsburg; and stated that the brief is a joint report with attorneys for the Bridge Too High Committee; that information as to the reason for and who authorized the joint report would be appreciated. City Attorney Taylor stated that the information will be provided. C. stated that information provided to the Commission regarding the proposed skateboard park is pleasing; that an inquiry regarding the location of the proposed skateboard park should be forwarded to the County by the Administration; that the issue should come before the Commission if the County finds the proposed location at Payne Park reasonable; that the skateboard park issue has been unresolved for a long time; that the proposed skateboard park should be developed; that a recommendation from the Administration would be appreciated; that private funds are available for a skateboard park; however, the funds may be utilized for another purpose if no action regarding the proposed skateboard park is taken. Commissioner Cardamone stated that the Commission has established the Payne Park location is preferred for a skateboard park; that the development of Payne Park should begin if the Park is clear of mobile homes. Commissioner Quillin stated that the skateboard parks in Venice, and North Port, Florida, should be visited; that Duany Plater- BOOK 48 Page 20098 09/18/00 6:00 P.M. BOOK 48 Page 20099 09/18/00 6:00 P.M. Zyberk & Company (DPZ) recommends against developing a skateboard park in Payne Park as the area should be passive; that the youth of the community should develop an ad hoc committee to provide the City recommendations regarding the location for a skateboard park; that children enjoy offering opinions. Vice Mayor Hogle stated that DPZ intends the recommendations regarding Payne Park as a draft; that siting the proposed skateboard park behind the Police Department on the east side of the existing tennis courts is acceptable to DPZ; that the proposed skateboard park was excluded from DPZ's recommendation as an oversight; that many recommendations could be offered by DPZ; however, the recommendations were not presented as a proposed park but rather a rough draft as an alternative; that progressing in the development of the proposed skateboard park is good for the children. COMMISSIONER MASON: A. stated that the Proclamation declaring September 20, 2000, as "Undoing Racism Day" has goals similar to the COmmUNITY Relationship Training sponsored by Drug-Free Communities focusing on efforts of racial healing and appreciation of diversity; that COmmUNITY training is an 8-week, comprehensive course examining racial issues to create healing; that the Administration should support the program by encouraging Staff members to participate in the effort; that several Staff members have participated in the course; that the course was personally attended. B. stated that from August 14 to September 11, 2000, the SPD confiscated 111 bags of marijuana at a City park which is disturbing; that last week, SPD made 25 arrests for the sale of marijuana at a City park; and asked if legislation can be developed for penalties associated with using, selling, or purchasing drugs in City parks? City Attorney Taylor stated that the use of controlled substances is unlawful under the Florida Statutes; that legislature has been passed providing greater penalties for drug use in schools. Vice Mayor Hogle stated that the Criminal Justice subcommittee of the Florida League of Cities, Inc. (FLC), Criminal Justice, Ethics and Personnel legislative policy committee, can be contacted through the Office of the City Auditor and Clerk if the Commission so desires; that legislation can be developed to upgrade existing penalties if drug use, sale, or purchase takes place in a City park. Commissioner Mason stated that contacting the FLC is a good idea. C. stated that the special service agencies reinstated in the FY 2000/01 budget should provide periodic reports. Mayor Pillot stated that the Administration has noted the Commission's interest in receiving for reports from special service agencies reinstated in the FY 2000/01 budget. COMMISSIONER QUILLIN: A. stated that the 2000 Florida Redevelopment Association (FRA)/ /Florida Main Street Joint Annual Conference (Conference) will have various events sponsored by the City; that a problem with transportation on US 41 is expected; and asked if additional information regarding City involvement has been received? Deputy City Manager Schneider stated that Staff is working with Paul Thorpe, President, FRA, who is actively involved in programming the Conference. Commissioner Quillin stated that a report regarding the City's involvement in the Conference would be appreciated. Commissioner Cardamone stated that a brochure with information concerning the Conference was published but was not sent to the Commission; that the FRA is embarrassed about the oversight; that registration for the Conference was completed after a facsimile registration form was personally received; that a report regarding the City's involvement in the Conference is desired; that FRA has expressed appreciation for the City's contribution to the Conference; that the host City has a role to play in the Conference. Mayor Pillot stated that a letter requesting City participation in the Conference was personally received; that a response was provided; that greetings will be personally offered on behalf of the City; however, a speech will not be provided. Commissioner Cardamone stated that the 1999 FRA/Florida Main Street Joint Annual Conference was personally attended; that matching the wonderful experience provided in Delray Beach, Florida, will be difficult; that the City should help with the Conference. BOOK 48 Page 20100 09/18/00 6:00 P.M. BOOK 48 Page 20101 09/18/00 6:00 P.M. Vice Mayor Hogle stated that a 1-hour discussion pertaining to Crime Prevention Through Environmental Design (CPTED) will be personally hosted. B. stated that the first City of Sarasota Newsletter, Sarasota Current, Fall 2000, has been personally received; that Remarks of Commissioners, Announcements, and Items for Next Agenda and District events should be included in the newsletter; that care should be taken with time-sensitive material; that the newsletter information regarding the SPD Citizens on Patrol (COPs) Program is misleading. Deputy City Manager Schneider stated that the editor will be advised to contact the Commission regarding possible additions to the newsletter. Commissioner Mason asked the recipients of the newsletter? Deputy City Manager Schneider stated that City residents and employees receive the newsletter. Commissioners Quillin and Cardamone stated that the newsletter was personally received via the US Postal Service. MAYOR PILLOT: A. stated that a Sarasota High School (SHS) Varsity Football Game was personally attended on September 15, 2000, and was impressive; that the audience was a large group of students and adults; that a small amount of litter was viewed while leaving the stadium; that clean-up following the game should have been very easy; that trash receptacles were full; that students continually placed trash in the proper place; that no graffiti is seen on the SHS campus including in the male restrooms; that 30 years ago, the SHS campus was not as clean or graffiti-free; that a SHS Band pertormance was personally witnessed; that the SHS Band does not have a Director; that the Acting SHS Band Director is an excellent musician but not a Marching Director; that two students directed the SHS Band with discipline and friendliness; that interaction between the SHS Band, Cheerleaders, and Football Team was witnessed; that the West Orange High School Band visiting from Orlando, Florida, was in attendance but did not perform at halftime; that one SHS Student Band Director accompanied by several SHS Band members approached the visiting band, shook hands, and interacted for most of the third quarter; that the atmosphere and environment surrounding the SHS Varsity Football Game was superb and pleasant; that residents of the County would be proud of the community if witnessing the impressive scene at the SHS Varsity Football Game; that the SHS Football Team was victorious; that the, two football teams and cheerleading squads shook hands at the end of the game; that a few students extended thanks for attending the SHS Varsity Football Game; that the evening was extremely pleasant due to the young individuals of the community. 21. ADJOURN (AGENDA ITEM XII) #3 (2164) There being no further business, Mayor Pillot adjourned the Regular meeting of September 18, 2000, at 8:50 p.m. aehs Bll6 /GENE M. PILLOT, MAYOR ATTEST: SOTA BP eli - ) * ROEIASON, CITY AUDITOR AND CLERK 3 BOOK 48 Page 20102 09/18/00 6:00 P.M.