July 1, 2025 Regular Meeting 12:00 Noon City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida CONSTITUTION 1838 THEFLORIDA CONSTITUTION 92 n 1922 Binthplace af the FLORIDA CONSTITUTION y Gop WE TRUS City of Port - St. Joe Rex Buzzett, Mayor-Commisioner: Eric Langston, Commissioner, GroupI Steve Kerigan, Commissioner, Group II Brett Lowry, Commissioner, Group II Scott Hoffman, Commissioner, Group IV [All persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered. at said meeting will need a record of thej proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The Board of City Commission of the City of Port St. Joe, Florida will not provide a verbatim record of this meeting.] BOARD OF CITY COMMISSION Regular Public Meeting 12:00 Noon July 1; 2025 Call to Order Consent Agenda Minutes Regular Meeting 6/17/25 Pages 1-4 City Engineer Update City Attorney Update Old Business City Projects Pages 5-6 New City Complex Property- Comm. Hoffman New Business Duren Property Proposal Page 7 Florida League of Cities Annual Conference Page 8 Fee Waiver Request Pages 9-12 0 Camp Good News- Katie McCullers July 4th Celebration DR-420 & DR-420 TIF Pages 13-20 Public Works Lift Station Pump Replacement Pages 21-22 RFP 2025-04 CDBG-DR Sewer Repairs Pages 23-26 CDBG-DR CEI Services Pages 27-33 Surface Water Plant Update Wastewater Plant Request to Purchase a Truck on State Contract Page 34 Finance Director FEMA- Update Grants Reimbursement- Update Code Enforcement Update Police Department Towing Policy Pages 35-38 City Clerk Grants- Update Pages 39-40 Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, June 17, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, and Langston. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. Commissioner Lowry was absent. CONSENT AGENDA Minutes A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to approve the Minutes of the Regular Meeting of June 3, 2025. All in favor; Motion carried 4-0. Planning Board Recommendations Special Exception Request - Short Term Rental in an R-1 District, 314 Jones Homestead Road, Sean Garrett The Planning Board voted 5-0 to not recommend approval to the City Commission. A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to accept the recommendation of the Planning Development and Review Board to deny the Special Exception Request. All in favor; Motion carried 4-0. City Engineer Mr. Baxley was out of town and in his absence, Mr. Anderson discussed a 60-day extension request from Dewberry Engineering for the City Street Resurfacing Project and a Change Order from Roberts and Roberts to rehabilitate 10th Street from Garrison Avenue to the Public Works Gate. A Motion was made by Commissioner Hoffman, second by Commissioner Langston, to grant the 60- day extension request to complete the work on the City Street Resurfacing project and get the reimbursements taken care of. All in favor; Motion carried 4-0. A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to approve Change Order #4 to rehabilitate 10th Street from Garrison Avenue to the Public Works Gate. All in favor; Motion carried 4-0. The cost of the project is $93,062.18, the City has a credit of $62,000 on the project, and there will be an out-of-pocket expense of $31,062.18. There are funds in the Road Paving Fund to cover this amount. City Attorney Ordinance 621 Smoke Shops - First Reading and Request to Advertise A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to approve Ordinance 621 with a minor wording change to Section 4 (d) should the owner stop operating for 30 days. This is only applicable to the two shops currently open. Marvin Davis shared his concerns about creating a monopoly with this. All in favor; Motion carried 4-0. Old Business City Projects A revised rendering of the new City Hall was handed out by Mr. Anderson. Mayor Buzzett asked that everyone review the plan. New Business Duren Property Proposal After a review of the Florida Forever Funding Documents, it was determined that the existing stormwater ponds cannot be used by the Duren Family for their project. City Staff, the Duren Family, and engineers will be working to see if there is another resolution to this situation. Chester Davis, Robert Branch, Christy McElroy, and Jim Honaker shared their thoughts on this issue. First United Methodist Church Request A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to allow the electrical contractor to place his travel trailer on the lot during the duration of the project to rebuild the church and to be used as a temporary office and on-site residence. All in favor; Motion carried 4-0. Washington Gym / Juneteenth Celebration Mr. Anderson shared that the Juneteenth Celebration cannot be held in the Washington Gym due to Bats inhabiting the facility. Panache Tents and Evens will provide a 20' X 40' White Frame Tent for the celebration at a total cost of $750 for the days needed. The gym will also be unavailable for the July 4th celebration and Commissioner Langston will check to see if the Centennial Building is available for use. Bats are protected, this is their nesting season, and cannot be disturbed until after August 14, 2025. Chester Davis asked about electrical outlets to power outdoor fans. Change Order #3 = Allen Memorial Way A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to approve an out-of-pocket expense of $1,345.10 for Change Order #3 for Allen Memorial Way. All in favor; Motion carried 4-0. Public Works John Grantland RFP 2025-04 CDBG-DR Sewer Repairs (Handout, bids close 6/13/25) Royal American was the low bidder, the project came in under bid, and Mr. Grantland requested that the RFP be Tabled for further engineering questions. Change Order #4 Downtown Water Lines - Time Extension A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to grant a Time Extension to a substantial completion date of July 4, 2025. All in favor; Motion carried 4-0 9 - Special Projects Pay = Victoria Avenue Sewer Line Relocation and Water Plant Backwash Reuse System Installation A Motion was made by Commissioner Kerrigan, second by Commissioner Langston, to approve Special Project Pay for the employees working on these projects. All in favor; Motion carried 4-0. Water Distribution License Pay Adjustment Request A Motion was made by Commissioner Hoffman, second by Commissioner Langston, to grant this request; allow the increase to be retroactive to May 13, 2025, when the employees passed their state exams, approve all future Water Distribution License be paid the $1.00 an hour increase; and directed department heads to write a policy to be reviewed that will cover all icense increases. All in favor; Motion carried 4-0. Tire Balancer Mr. Grantland shared that the cost for a new tire balancer is $16,497. A city employee that has been in the vehicle repair field for many years and has closed his shop has the same tire balancer Mr. Grantland priced. The piece of equipment is 2 years old, and the employee will sell it to the City for $6,000. A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to purchase the Tire Balancer from the City Employee for $6,000. All in favor; Motion carried 4-0. Surface Water Plant - Larry McClamma Mr. McClamma noted that the repairs to the St. Joe Beach Booster Station will begin on June 30, 2025. Mayor Buzzett discussed the conçerns of individuals coming to work for the City, receiving their license, and then moving on. He requested that Mr. McClamma work on a document that would protect the City and allow the City to recoup expenses that were incurred by the City for training, license preparatory classes, and testing. Wastewater Plant Joe Harris Mr. Harris shared that there is 4'7" ofi free space in the lagoon, all solar equipment is fully operational, the Spray Field Zone 3 well should be operational next week, filters are becoming worn and will need to be replace before too long. Mr. Anderson noted that there was a kickoff meeting last week for the new filtration system and the City should have a new filtration system in a year or sO. Finance Director FEMA Update Mr. Lacour shared that the recent request for additional information from FEMA has been answered and they acknowledged receiving the responses from the City. Grants Reimbursement Update The CDBG-DR Sewer Grant has been fully reimbursed, and he is working on expenses as they come in. 3 Code Enforcement Mr. Anderson shared that several applications have been received and is optimistic that interviews will be conducted next week. Grass continues to be an issue with absentee home owners. He encouraged residents to be mindful of the need to keep their grass cut. Police Department - Chief Richards Chief Richards did not have any updates for the Commission. City Clerk = Charlotte Pierce Grants Update Clerk Pierce shared that City Staff continue to work on reimbursement, compliance reporting, and updating grant information. Citizens to be Heard Christy McElroy, Marvin Davis, and Robert Branch shard their thoughts on various topics. Discussion Items by Commissioners Neither Commissioner Langston nor Kerigan had any additional concerns to share with the Commission. Commissioner Hoffman addressed why the duPont Foundation chose not to provide funding for the summer program at the Washington Gym Site this year. In the past, they provided approximately $250,000 for the program and reduced it last year. He reminded everyone that last year the County and City each provided $25,000 to help with the program. In a recent meeting a duPont representative shared that they chose to give $125,000 to the former NPSJ PAC Group to purchase 3 lots in the NPSJ Community for $25,000 each, leaving a $50,000 difference for the group. He stated that he felt the money could have and should have been used for the children of the community. Mayor Buzzett mentioned the Speed Table on Seventh Street and requested that 4-way Stop Signs be considered for Garrison and Avenue A. He feels the signs would be more feasible than the tables. Motion to Adjourn There was no additional business to come before the Commission and Mayor Buzzett adjourned the meeting at 1:40 P.M. Approved this day of 2025. Rex Buzzett, Mayor Date Charlotte M. Pierce, City Clerk Date Current City Projects 7/1/25 Maddox Park Drainage- Need more info. from engineer to bid and direction from the Board. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTV work is complete and Anchor Engineering is working on the ehab/replacement plans. L& K Contractors have been awarded the Lift Station Rehab bid on 8/20/24. Bids for the rehab are due 6/13/25. Beacon Hill Sewer- The Lift Station is Operational & the Collection System is built. City staff is installing the taps. 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD has been tasked for the Architectural Services on 10/15/24. 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 to clear the property. The construction is complete and Dewberry is working on the FDEP Permit to place in operation. Downtown Waterline Replacement Phase II- The SRF Funding has been approved and the bid has been awarded to L & K Contractors. Construction began on 9/30/24. 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The survey is complete and staff is trying to find a property owner to give the City and easement for a Stormwater Drain Inlet. 3/19/24 A Task Order was signed with Dewberry to design the $1.5 M Legislative Approp. for multiple roads to be paved. The Bid was awarded to Roberts & Roberts on 11/5/24, CEI Services was awarded to SCE on 1/7/25. The project is under construction. Centennial Bldg. Roof- Requesting an Engineer Task Order for specs to repair the roof. 4/1/25 5 Washinton Gym Bldg Roof- Received the engineers report for the roof on 6/24/25 and we are working on the bid specs. Victoria Ave. Sewer Line Relocation Water Plant Backwash Reuse System Installation- The grant has been approved and the materials have been ordered. To: Mayor Buzzett, Commissioners: Langston, Kerigan, Lowry & Hoffman Project: The Duren Family is purchasing the Baptist Church Property and are presently entertaining building a hotel along with two food establishment outparcels on this property. Proposal: City of Port Saint Joe to acquire the 360" X 80' Parcel which includes the 7,800 S.F. building at 201 Monument Ave. The property is completely impervious and is a perfect location for large scale visitor parking. Mutual Action Needed: City would expand city pond (with fountain) behind TDC under., the heading of "Maintenance" (Very doable per Jack Husband) and permits use of it by the Baptist Church property for its Storm Water Pond City deeds abandoned 20 ft alley running across Church property to Duren. Duren Family will devalue 201 Monument from current value of $4 million to $2 million In addition, Duren is willing to hold a note, interest free, for two years or until a grant is obtained to finalize the purchase with the condition that Duren has use y for storage, of the building until the NOTE is paid Property Comparisons: 1) Cayo Costa Isles LLC is offering to sell the property at 509 Monument Ave Parcel 04717-000R by Sand Dollar café for $1,500,000.00 It has 120 ft of frontage and is 80 ft deep i.e. 3 x120 = 360 ft frontage & 3 X $1.5 mil = $4.5 mil 2) Shoaf Property-comer of Hwy 98 & 2nd street 120 ft frontage across from Crazy Fish sold for $1,000,000.00 in 2024 3) X 120 = 360 3x$1 mil = $3 mil is NOT impervious & has no building. IDEAS FOR GRANTS The Public Works and Economic Development program, sponsored by the Department of Commerce, offers funding to construct and rehabilitate facilities such as water and sewer systems, roads, business parks. The Community Development Block Grants (CDBG) program provides funding for housing rehabilitation, public facility improvements, infrastructure enhancements, and various social services. The Transportation Grants program offers funding to improve, maintain, and infrastructure such as roads, bridges, and transit systems." a There are most likely other sources of infrastructure improvement grants. Iffor any reason; city decides after two years that it cannot get a grant or provide payment of $2 mil, then Duren would retain it's storm water access to city pond, retain the owhership of the abandoned 20 ft strip, accept ownership back of the 201 Monument Ave property and pay City $100,000.00 Jim Anderson From: Charlotte Pierce Sent: Monday, June 10, 2024 4:39 PM To: Jim Anderson Subject: FW: 2024 FLC Annual Conference Voting Delegate Information Attachments: 2024 Voting Delegate Memo.pdf For agenda? Need a voting delegate. From: Eryn Russell cerusell@ficttes.com> Sent: Monday, June 10, 2024 3:18 PM To: Eryn Russell cerusell@ficties.com> Subject: 2024 FLC Annual Conference Voting Delegate Information Good afternoon, The Florida League of Cities Annual Conference will be held at the Diplomat Beach Resort in Hollywood, Florida, from August 15-17, 2024. This conference will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. Click here for more information about Annual Conference. We ask that each member municipality sending delegates to the Annual Conference designate one of their officials to cast their votes at the Annual Business Session, which will be held on Saturday, August 17. Election of League leadership and adoption of resolutions are undertaken during the business meeting. Voting delegate forms must be received by the League no later than July 31, 2024. Please see the attached memo for more information. Thankyou, Eryn Russell Membership Programs Specialist Florida League of Cities, Inc. 850.701.3616 www.ficittes.com LOCAL VOICES FLC MAKING LOCAL FLORIDA LEAGUE OF CITIES CHOICES 8 CAMP GOOD NEWS Camp Good News is a Christian summer camp program that combines fun activities, meaningful relationships, and Biblical teaching to share the Gospel with children and help them grow in their faith. It's offered by Child Evangelism Fellowship (CEF) and focuses on evangelism and discipleship. This specific summer camp would take an emphasis on music and creative arts. During the week we would teach rhythm, basic reading of sheet music, and creative arts. We would like to hold the program from 1pm-5pm with the prep time and clean up for 30 minutes before and after. The program would be held for a total of one week beginning July 7 and ending July 11. Our goal is to offer this service free to the children in our community, but may need to charge a small fee per child depending on our funds for the program. Child Evangelism Fellowship is a non profit organization and you can see more information on our website mabparhenderoasicem Please consider waiving the fees if possible, but understand any decision you need to make. Best Regards, Katie McCullers 9 AGREEMENT FOR TEMPORARY USE OF CENTENNIAL BUILDING CITY OF PORT ST. JOE, FLORIDA NAME OF INDIVIDUAL OR ORGANIZATION ENTERING AGREEMENT (HEREIN KNOWN AS USER): Child Evangelism Fellowship STREET. ADDRESS: noaddress CITY: STATE: ZIP: TELEPHONE: 215-589-8808 EMAIL: hmealerar7gomaitcam DATE(S) REQUESTED: Jdy7-July 11, 2025 TIME(S) OF EVENT: 1pm-5pm TYPE OF EVENT IN DETAIL: Çamp Good Newsy with ane emphasis onr music. ltwould be a Bible program thate also will include leaming musicl skills. PROPOSED # OF PEOPLE ATTENDING EVENT: 50n max Please check the following boxes that apply to your event: oA Alcohol D Artists/Vendors D Tax Exempt In consideration of the mutual covenants and conditions contained herein, the Board of City Commissioners of the City of Port St. Joe, Florida, a municipal corporation (herein known as "City"), agrees to make available the Centennial Building to User on the date(s) set forth above. All Users be advised that the Board of City Commission does not rent this facility to organizations for extended periods of time. Rentals are on a temporary basis only, and Users are urged to make other arrangements as soon as possible. 1. The City shall: a. Furnish light, heat, and water by means of appliances installed for ordinary purposes, but for no other purposes. Interruptions, delays, or failure to furnish any of the same, caused by anything beyond the control of the City Commissioners, shall not be charged to the City of Port St. Joe. b. Not be responsible for damages, accidents, or injury that may happen to the User or their agents; servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of or resulting from the above-described activity during the period covered by this agreement. C. Reserve the right, in the exercise of its discretion, to rescind and cançel this agreement at any time when the purpose or purposes for which the premises herein described are being used and intended to be used, shall be obnoxious or inimical to the best interest of the City; anything herein contained notwithstanding. d. The activities of the City have priority, and the City reserves the right to alter this schedule by notifying the renting party 48 hours prior to a scheduled event. 2. The User shall: a. Take the premises as they are found at the time of occupying by the User. b. Remove from the premises within twenty-four (24) hours following the conclusion of the contracted activity all equipment and materials owned by the User. The City assumes no liability for the User's equipment and materials. CENTENNIAL BUILDING RENTAL AGREEMENTI D C. Not re-assign this agreement or sublet the premises or any part thereof or use said premises or any part thereof for any purpose other than that herein specified, without written consent of the City. d. Indemnify the City and hold it harmless from any liability, including court costs and attomey fees which result from any of the activities which occur on the property during the term of this Agreement. In the event that the User's use of the premises includes a performance or performances which might be subject to a license fee payable to any organization such aa ASCAP or BMI, the User shall be responsible for such fee and will indemnify and hold the City harmless in the event that any such fee is assessed against the City. e. Not load or unload any equipment, furniture, tables, or chairs through the front entrances. The User acknowledges that only the side doors may be used to load or unload aforementioned items. 3. Payment of Charges: a. All payments and deposits must be made by check or money order payable to the "City of Port St. Joe" and paid in full before the facility is reserved. b. All payments will be delivered to the City as of the date of the execution of this Agreement. C. Attached hereto as Exhibit "A" is the fee schedule for use of these City facilities. 4. The following Regulations shall be followed: a. Activities will not be permitted between 12:00 a.m, (midnight) and 6:00 a.m. without prior permission from the Commission. b. The City equipment will not be taken from the premises under any conditions and in the event any equipment is found missing, the User is responsible for its replacement costs. C, Alcohol Permits and/or Certificates of Liability insurance must be provided to the City before rental when alcohol is allowed at the event. d. Certificates of Liability insurance must be provided to the City before facility is reserved for all large events. e. A trash plan must be in place for all events and given to the City at the time the facility is reserved. f. A security plan must be in place for all large events and given to the City at the time the facility is reserved. g. All lineups of artists and/or vendors must be provided to the City at the time the facility is reserved. h. The premises shall not be marked upon, painted, cut, drilled, taped, glued, nailed or screwed into, or in any way defaced on the walis, ceiling, partitions, stage, drapes, window coverings or floors of the premises or buildings. Any defacement, damage, or injury caused will be the responsibility of the User who signed this application. i. All chairs and tables must have rubber tips to protect the floor. 5. Deposit Guidelines: a. Deposits will be cashed immediately, and a refund check will be issued once the following items have been addressed after the rental date(s). i. All lights were turned off after the event ii. All A/C Heating units must be turned back up to a temperature of 77° ili. All trash and decorations have been removed and placed in outside dumpsters iv. The premises have been left secured V. No damage to the property vi. All thet tables and chairs were folded and returned to the location where they were found. *Do not remove table and chairs from premises make any party planners aware they are the property of the City* CENTENNIAL BUILDING RENTAL. AGREEMENT! I vii. Keys must be returned to City Hall no later than 12:00 p.m. (noon) the day after the event. If the event occurs on a weekend, there is a drop box behind City Hall where the keys can be returned. All buildings are inspected by a city employee prior to, and after each event. Items not found in satisfactory condition after the event will result in a forfeiture of the deposit. **Deposits will not be returned on cancellations unless requested 30 days before the scheduled rental"* 6. Acknowledgement: a. This agreement will not be binding upon the City until occupied and approved by the City Commissioners. b. Iti is understood that the City, as used herein, shall include the employees, administrators, agents, and City Commissioners. C. 1 Katie (person requesting permit), a citizen of the State of Florida and the United States of America, do hereby solemnly swear or affirm that I am not a member of an organization or party with believes in or teaches, directly or indirectly, the overthrow of the Government of the United States or of Florida by force or vioience. Furthermore, the organization that I represent subscribes to the above statements of loyalty. d. KVM (initials) My signature on this document ensures that I am the person responsible for this entity. Katie McCullers 6-5-2025 User Printed Name Date Katie McCullers User Signature For Office Use Only ApprovingAuthorfy Date CENTENNIAL BUILDING RENTAL AGREEMENT 2 Welcome, James Logout Anderson! (trim/Login/Logout) Certification of Taxable Value (DR-420) Tax Year: 2025 County: 33 - Gulf 256 - City of Port Saint Joe, Taxing Authority - Principal Taxing Authority: Municipality immSummayPaSumman, Officeld=256) 322 - City of Port Saint Joe = Operating, General Levy: (trim/SummarylLevySummary? Levyld=322) Instructions 1. Property Appraisers - Complete Section I and click Save and Close. Specific instructions for each field are provided below the field. These fields may already be populated if using the "Batch Upload" feature. 2. Principal Taxing Authorities - Complete Section II and click Save and Close. 13 Principal Taxing Authority questions (22-27 and hearing date entry) will not appear on individual levy forms. Some fields require recalculation to display. Ify you need to see these values while editing, click the Save and Recalculate button at the bottom of this form. To abandon changes and return to the work. list, click Cancel. Form data has been saved Return to DR-420 Series Worklist Form did not pass all validation. Click here for additional information. Section I Completed by Property Appraiser 1. Current year taxable value of real $ 779,891,586 property for operating purposes: 2. Current year taxable value of $ 26,218,145 personal property for operating purposes: 3. Current year taxable value of $ a centrally assessed property for operating purposes: 4. Current year gross taxable value for $ 806,109,731 operating purposes: (Line 1 plus Line 2 plus Line 3) 5. Current year net new taxable value: $ 47,568,751 (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.) 6. Current year adjusted taxable value: $ 758,540,980 14 Section I Completed by Property Appraiser 7. Prior year FINAL gross taxable value: $ 723,111,910 (From prior year applicable Form DR-403 Series) 8. Does the taxing authority include tax 1 increment financing areas? (If yes, the number of required DR-420TIF worksheets is displayed. If no, 0 is displayed.) 9. Does the taxing authority levy a voted debt service millage or a millage voted for 2 years or less under S. 9(b), Article VII, State Constitution? (If yes, the number of required DR- 420DEBT, Certification of Voted Debt Millage forms is displayed. If no, 0 is displayed.) Section II Completed by Principal Taxing Authority 10. Prior year operating 3.5914 millage levy: (lf prior year millage was adjusted then use adjusted millage from Form DR-422.) 11. Prior year ad $ 2,596,984 valorem proceeds: (Line 7 multiplied by Line 10, divided by 1,000) 12. Amount, if any, paid $ or applied in prior year because of an (Sum of either Line 6c or Line 7a for all DR-420TIF forms) obligation measured by a dedicated increment value: 1S Section II Completed by Principal Taxing Authority 13. Adjusted prior year $ 2,596,984 ad valorem proceeds: (Line 11 minus Line 12) 14. Dedicated $ increment value, if (Sum of either Line 6b or Line 7e any: for all DR-420TIF forms) 15. Adjusted current $ 758,540,980 year taxable value: (Line 6 minus Line 14) 16. Current year rolled- 3.4237 back rate: (Line 13 divided by Line 15, multiplied by 1,000) 17. Current year 3.5914 proposed operating millage rate: 18. Total taxes to be 2,895,062 levied at proposed millage rate: (Line 17 multiplied by Line 4, divided by 1,000) Questions 19-21 do not appear in TRIM. 22. Total adjusted prior $ 2,596,984 year ad valorem proceeds of the (The sum of Line 13 from all DR- 420 forms.) principal taxing authority, all dependent special districts, and MSTUS levying a millage: 23. Current year 3.4237 aggregate rolled- back rate: (Line 22 divided by Line 15, multiplied by 1,000.) bo Section II Completed by Principal Taxing Authority 24. Current year $ 2,759,878 aggregate rolled- back taxes: (Line 4 multiplied by Line 23, divided by 1,000.) 25. Total of all operating $ 2,895,062 ad valorem taxes proposed to be (Totai of Line 18 from ali DR-420 forms.) levied by the principal taxing authority, all dependent districts, and MSTUS, if any: 26. Current year 3.5914 proposed aggregate millage rate: (Line 25 divided by Line 4, multiplied by 1,000.) 27. Current year % 4.90 proposed rate as a percent change of (Line 26 divided by Line 23, minus 1, multiplied by 100.) rolled-back rate: Cancel Save and Recalculate Save and Close Print PDF First Public Budget Hearing Hearing Date and mm/dd/yyyy Time: Timezone: Eastern V Street Address: City: 1 Welcome, James Logout Anderson! (trimLoginlLogouy Tax Increment Adjustment Worksheet (DR-420TIF) Tax Year: 2025 County: 33 - Gulf Principal Taxing Authority: 256 - City of Port Saint Joe, Taxing Authority - Municipality mmSummayPasummann Officeld=256) Contributing Levy: 322 - City of Port Saint Joe = Operating, General mmSummayleyummanyn Levyld=322) Community Redevelopment 137 - City of Port Saint Joe CRA Area: (Expansion; 2010) mmSummayCasummann Crald=137) Base Year: 2010 Instructions 18 1. Property Appraisers - Complete Section I and click Save and Close. Specific instructions for each field are provided below the field. These fields may already be populated if using the "Batch Upload" feature. 2. Principal Taxing Authorities - Complete Section II and click Save and Close. Some fields require recalculation to display. If you need to see these values while editing, click the Save and Recalculate button at the bottom of this form. To abandon changes and return to the work list, click Cancel. Form data has been saved Return to worklist Section I Completed by Property Appraiser 1. Current year taxable value in the tax $ 44,323,192 increment area: 2. Base year taxable value in the tax $ 26,185,135 increment area: 3. Current year tax increment value: $ 18,138,057 (Line 1 minus Line 2) 4. Prior year final taxable value: 41,219,980 5. Prior year tax increment value: 15,034,845 (Line 4 minus Line 2) Section II Completed by Principal Taxing Authority 6. If the amount to be paid to the redevelopment trust fund IS BASED on a specific proportion of the tax increment value: 19 Section II Completed by Principal Taxing Authority CHy 6a. Enter the proportion on which the 3.5974 % 95.00 payment is based: 61,983.9- 6b. Dedicated increment value: $ 17,231,154 (if value is zero or less than zero, then Counhy enter: zero on Line 6b) (Line 3 multiplied by the on Line s900 percentage 6a) 6c. Amount of payment to 3101,663.8 $ 51,854 redevelopment trust fund in prior year: Totel £S1 7. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion 163,477 of the tax increment value: 7a. Amount of payment to $ redevelopment trust fund in prior year: 7b. Prior year operating millage levy: (Form DR-420, Line 10) 7c. Taxes levied on prior year tax $ increment value: (Line 5 multiplied by Line 7b, divided by 1,000) 7d. Prior year payment as proportion of % taxes levied on increment value: (Line 7a divided by Line 7c, multiplied by 100) 7e. Dedicated increment value: $ (IF value is zero or less than zero, then enter zero on Line 7e) (Line 3 multiplied by the percentage on Line 7d) Questions and Answegs OMRRIReAARAN Techrical Problems - Cancel Save and Recalculate Save ARaPelosgh htps-Aexappsa-psidodheyesmaapedP-Dowmioading-Fles ntp/ortdanevenuecomPagesewerstpl PPivatynBice ntp/ordarevenuecomPagaspnyagyasp, 20 Jim House & Associates Inc, Jim House & Associates, Inc. Gulf Coast Office 1401 Georgia Road HOUSE 24312 Highway 98 Irondale, AL 35210 environmental waters solutions AL 36532 Fairhope, PO Box 101957 (35210) Since 1957 (251) 928-7867 (800) 919-7867 (205) 592-6302 (800) 292-6335 Fax: (251) 928-7804 Fax: (205) 951-0291 Quote Date FREIGHT Quote # 6/16/2025 Allowed 24098 Name / Address Ship To CITY OF PORT ST.J JOE CITY OF PORT STJ JOE WAREHOUSE P.O.] BOX 278 1002 I0TH STREET PORT ST. JOE FL 32457 PORT ST. JOE, FL32456 ATTN: JOHN GRANTLAND White City LS Dear customer, As requested, we are pleased to provide a quotation for the following equipment: Qty Manufacturer Item Description White City Lift Station Replacement Pump (Port St. Joe, FL) 1 Flygt Flygt replacement pump: model NP3202-467 p-6NBpM175pmIS) with "Hard Iron" (25% chrome cast iron) impeller & volute insert, stainless steel cooling. jacket with closed-loop cooling system, seal leakage & overtemp sensors, and 50 ofelectrical cable. Freight Allowed Only the items mentioned specifically herein are included. Additional equipment required for installation such as main electriçal service, conduit and wire, discharge piping and/or valves, concrete, or any other necessary items are not included in our proposal and are to be provided by others. Pricing is subject to the attached terms and conditions. Service is available at the per diem rates shown in the attached terms and conditions. All pricing is firm for 30 days from the above date. Sales Tax (0.0%) $0.00 Total: $73,925.00 zl PUMP & - PROCESS eguipaent inceporates 370 W. Burgess Road/ / Pensaçola, FL. 32503 Office (850)432-0334 / Butch's Cell (850)393-7686 Quotation No.062025BB1 To: John Grantland Date: 06/20/2025 The City of Port St. Joe, Florida Project: White City Lift Station - Pump Upgrade Location: Port St. Joe, FL. Equipment: 4" Sewage Pump to Replace old Flygt Delivery: 8-10 Weeks We are pleased to offert the following equipment: SEWAGE PUMP: Replacement of the Flygt Pump One (1) 147866-MBM, Barnes envie3 Model "4ESHDI60044", Submersible Non-Clog Pump, Liquid Temperature 40C, SH non clog, 4 inch discharge, hydraulic series DI, 60 HP, 1750 rpm, 460 volts, 3 phase, impeller trimmed to 315mm, Impeller Material White Iron "Hard Metal", Carbon/Sil Car Upper, Sil Car / Sil Car Lower seal, Explosion Proof = N, Sensors Standard, 5 Year Full Warranty from Shipment. Pump is rated 753 GPM @ 148' TDH. One (1) 138318XF, POWER AND SENSOR CORD ASSY,6GA,50 LONG,SH,LG. One (1) 131317B, KITRETROFT,FAP-4A6: MOVEABLE FITTING TO ADAPT TO 3" FLYGT RAILS. Note: 1. Pump and Process to perform startup and provide startup report to the City of St. Joe fori file. 2. Pump and Process to install Crane Pump Safe Module for Seal Fail and Motor Temp.monitoring. 3. Pump and Process to install Omni Site XR50 to provide dual pump cycle counts, run times, GPM calculation, total inflow per day calculations, Pump Safe Fail alarm, loss of power alarm, excessive run time alarm and high level alarm. Net Price, F.O.B Shipping Point.. $37,687.28, Freight Included Additional Notes: 1. Only items mentioned above are included. Ifit is not listed iti is tol be provided by others. 2. Delivery promise date begins upon return of a City of Port St. Joe Purchase Order. 3. Pump will direct ship from factory to the City of Port St. Joe. Theunderaignedt agrees toandl has ther authority tobindt thep purchasert totheti terma andr conditions bolow and equipment This scope ofsupply has beenprepared by Butch Branton as quoteda and desoribed above: Date: Signeture For Pump & Process Equipment, Inc. PrintName Quotation goodf for 15 days only. Prices dor noti include any applicable taxes. Paymentt terms are "Net 30 Days Upon Shipment". And order notr released to production ORi in submittal reviewi for more than' 15 daysy willl be subjectt to re-quote because of marketi instability. Whenp payments are notr made when required, accounts will be chargedi interest at 2% perr month. Should the services of an attomey, collection agency or other legal service! become necessary for collection, purchaser will assume responsibility for alle expenses accruedi in the collection process including fees, court cost, serving charges, lient fling, etc. Manufacturer's warranties apply. Pump& Process Equipment, Inc. assumes no liability whatsoever for delays or damages caused by defects or any other equipment failure. Z2 Enginsering and Inspeotion gAmcboicEI 450 Magnolia Avenue Panama City, FL32401 P.850.215.1285 F.850.215.1286 July 26, 2025 Mr. Jim Anderson City Manager City of Port St. Joe City Hall Post Office Box 278 Port St. Joe, Florida 32457 Sent via email to: anderson@psiflgoy Re: RFP 2025-04: Phase 3: Sewer Collection System Improvements CDBG-DR Sewer Collection and Transmission System Rehabilitation Recommendation of Award - Anchor Project No. 1680.006 Dear Mr. Anderson: Anchor Consulting Engineering and Inspection, Inc. (Anchor) is pleased to present this Recommendation of Award for Request for Proposals to Bid 2025-04 -= CDBG-DR Sewer Collection and Transmission System Rehabilitation - Phase 3: Sewer Collection System Improvements to the City of Port St. Joe (City) for review and City Commission approval. Based on the information contained herein, Anchor recommends awarding the project to Royal American Construction, LLC. contingent upon successful negotiation of a value engineered contract amount and adjusted scope that is within the grant's allowable limits. On Thursday, April 24, 2025, the above-referenced invitation to bid was advertised on the City's website. On Thursday, April 24, 2025 and Thursday, May 1, 2025 the Bid Advertisement was published in Port St. Joe - The Star. In addition, on Sunday, April 27, 2025 the bid advertisement was published in the Panama City News Herald. Prospective Bidders were directed to Anchor Consulting Engineering and Inspection, Inc. to be added to the Plan Holder's List and to obtain the digital copies of the bid documents via e-mail. Anchor also sent out a mass distribution e- mail to all Minority, Disadvantaged, Women, Veteran-Owned Business Enterprises (D/M/W/BE) within the State of Florida per the CDBG-DR, procurement requirements. Addenda for this project were e-mailed to all respective bidders who registered through Anchor and who submitted questions on: * Addendum No. 1 - Issued Tuesday, May 13, 2025 * Addendum No. 2 - Issued Tuesday, June 3, 2025 * Addendum No. 3 - Issued Tuesday, June 10, 2025 Bids were received up to 3:00 p.m. EST on Friday, June 13, 2025. Bids were opened and publicly read aloud at 3:05 p.m. EST on Friday, June 13, 2025. www.anchorrei.com 23 RFP 2025-04: Phase 3: Sewer Collection System Improvements CDBG-DR Sewer Collection and Transmission System Rehabilitation Recommendation of Award - - Anchor Project No. 1680.006 Page 2 of 5 Bid Packages were received from the following Bidders for the following Base Bid Amounts: CONTRACTOR BID AMOUNT C.W. ROBERTS CONTRACTING, INC. $7,358,035.00 GULF COAST UTILITY CONTRACTORS, LLC $7,747,669.25 L&K CONTRACTING, INC. $11,867,337.00 MAINLINE CONSTRUCTION, LLC $6,553,287.40 ROYAL AMERICAN CONSTRUCTION COMPANY, $6,225,262.76 INC. Please refer to Attachment 1 for the completed Detailed Bid Tabulation, Attachment 2 for the Bid Package Checklist, and Attachment 3 for the Subcontractor List Summary. It should be noted that the Bid Form contained a Lining Alternate Section. This was to include additive costs for any proposed and pre-approved lining manufacturers. If the Bidder proposed "no alternate liners," then this portion of the Bid Form could be left blank. Below are the total alternate costs for the alternate manhole liner proposed by Bidders to be used. ADDITIVE PRODUCT CONTRACTOR AMOUNT PROPOSED C.W. ROBERTS CONTRACTING, INC. $00.00 GULF COAST UTILITY CONTRACTORS, LLC $67.500.00 NUKOTE L&K CONTRACTING, INC. $110,000.00 NUKOTE MAINLINE CONSTRUCTION, LLC $00.00 ROYAL AMERICAN CONSTRUCTION $98,109.12 NUKOTE COMPANY, INC. 2025-06-27_PS) PH III Rec ofA Award_FINAL 24 RFP 2025-04: Phase 3: Sewer Collection System Improvements CDBG-DR Sewer Collection and Transmission System Rehabilitation Recommendation of Award - Anchor Project No. 1680.006 Page 3 of 5 With the original Manhole Lining (all areas) removed from the Base Bid and the Manhole Lining Alternate added to the Base Bid, the total bid costs from the Bidders are as follows: CONTRACTOR BID AMOUNT C.W. ROBERTS CONTRACTING, INC. $7,358,035.00 GULF COAST UTILITY CONTRACTORS, LLC $7,707,269.25 L&K CONTRACTING, INC. $11,710,077.00 MAINLINE CONSTRUCTION, LLC $6,553,287.40 ROYAL AMERICAN CONSTRUCTION COMPANY, INC. $6,221,163.23 As dictated by the Funding Agency, this bid is to be awarded based on a set scoring criteria. A Technical Review Committee was convened to score the proposals. The proposals included a Statement of Experience Requirement Form, which was required to be returned with each Bid to determine the Contractor's experience and qualifications, availability to perform the work as required, ability to perform the work within the cost submitted, project approach, D/MAW/VBE certification. The following scores were obtained by averaging the scores of the Technical Review Committee members. See Attachment 4 for individual scores. CONTRACTOR BID AMOUNT C.W. ROBERTS CONTRACTING, INC. 67.9 GULF COAST UTILITY CONTRACTORS, LLC 77.5 L&K CONTRACTING, INC. 40.4 MAINLINE CONSTRUCTION, LLC 88.1 ROYAL AMERICAN CONSTRUCTION COMPANY, INC. 90.7 as 2025-06-27_PSI PHI IH Rec of Award_F FINAL RFP 2025-04: Phase 3: Sewer Collection System Improvements CDBG-DR Sewer Collection and Transmission System Rehabilitation Recommendation of Award Anchor Project No. 1680.006 Page 4 of 5 The apparent highest overall score based on Bid Amount and other Scoring Criteria is: Royal American Construction Company, Inc. 1022 West 23rd Street, Suite 300 Panama City, Florida 32405 The Preliminary Project Schedule is as follows with the understanding that the date agreed upon in the Notice to Proceed will determine the Final Project Schedule: Recommendation of Award Tuesday, July 1, 2025 (Commission Approval): Notice of Award (NOA) to Contractor: Wednesday, July 2, 2025 1 day after Award Notice to Proceed (NTP) to Contractor: 15 days after NOA (includes 1 extra calendar Thursday, July 17, 2025 day due to July 4th Holiday) Pre-Construction Meeting: Thursday, July 17, 2025 15 days after NOA Conformed Plans & Specifications: Thursday, July 17, 2025 15 days after NOA Substantial Construction Completion: Wednesday, June 17, 2026 335 days following NTP Final Construction Completion: 30 days following Substantial Completion Friday, July 17, 2026 Walkthrough Closeout Documentation to City: Friday, July 31, 2026 14 days following Final Completion We appreciate the opportunity to be of continued service to the City and look forward to awarding this important project. If you have any questions or comments, please call me at your earliest convenience. Sincerely, Anchor Consulting Engineering and Inspection, Inc. Elizabeth S. Moore, P.E. President ab 2025-06-27_PS) PH III Rec of Award_FINAL GAmpbcEI Engineering and Inspection P. 850.215.1285 F. 850.215.1286 450 Magnolia Avenue Panama City, FL: 32401 June 27, 2025 Ms. Jim Anderson City Manager City of Port St. Joe City Hall 305 Cecil G. Costin, Sr. Boulevard Port St. Joe, Florida 32456 Sent via email to: anderson@psll.gov and cpierc@ps..gov RE: CDBG-DR Sewer Collection and Transmission System Rehabilitation Phase 3: Sewer Collection System Improvements Construction Administration and Inspection Services Dear Mr. Anderson: At the request of the City of Port St. Joe (City), Anchor Consulting Engineering and Inspection, Inc. (Anchor) is pleased to submit the below proposal and attached Task Order for professional construction administration and construction engineering and inspection services for the Phase 3: Sewer Collection System Improvements project. This proposal/task order is attached to and made part of the Agreement between the City of Port St. Joe and Anchor dated July 25, 2022 for CDBG-DR Sewer Collection and Transmission System Rehabilitation. SCOPE OF SERVICES Construction Administration and Construction Engineering Anchor shall provide construction administration during the duration of the project which will consist of: 1. Anchor shall prepare for and attend, when requested, any periodic or in-depth City inspections that may be conducted on the project related to project work, progress, or records. 2. Anchor shall prepare for, cooperate with, and assist auditors that may be assigned to review project records, payments, reports, etc. 3. Anchor shall provide ample inspectors and assistance to oversee all work being done on the contract. 4. Anchor shall provide engineering design services during construction to address unforeseen conditions and other related project modifications. 5. Anchor will perform value engineering on the awarded Base Bid to adjust the scope that is within the grant's allowable limits. This will include design changes to the Released for Construction Civil Drawings. www.anchorcei.com 27 CDBG-DR Sewer Collection and Transmission System Rehabilitation Phase 3: Sewer Collection System Improvements Construction Administration and Inspection Services June 27, 2025 Construction Conferences 1. Anchor will schedule and conduct Construction Conferences, including the Pre- Construction and periodic Progress Meetings, with the City, Contractor, Permitting Agencies, Utilities, and other stakeholder, as needed. 2. Anchor will prepare and distribute the Agenda and other meeting-related documents to the Construction Team members prior to the meeting via e-mail and will have copies available for those that attend the meetings in person. 3. Anchor will address and resolve issues that arise at the meeting with appropriate offices, agencies, and divisions. 4. Anchor will prepare and distribute detailed minutes of the meeting and the list of the participants that attended both in person and virtually. Supplemental Agrements/Consrnuction Change Orders 1. Anchor shall notify the City of the necessity of any Supplemental AgrementsConsirucion Changes Orders. 2. Anchor may assist the City's efforts to negotiate prices for additional pay items with the Contractor while adhering to the Construction Contract. 3. Anchor shall coordinate the execution of Change Orders with the City and the Contractor. 4. Anchor will track all Change Orders against the budget and time and will provide a summary of those changes per Change Order. Submittal/Shop Drawing Review Anchor shall review all shop drawings/submittals for conformance with the plans and specifications. Anchor shall submit a Engineer-stamped response indicating whether the submittal has No Exceptions Taken, Furnish with Changes Noted, Amend and Resubmit or Rejected with the submittal marked up with corrections, if needed. Anchor will log all submittals as they come in and when they are returned with the status of the return. Applications for Payment 1. Anchor shall document and ensure accurate quantities during inspection which will be used to verify Monthly Payment Applications. 2. Anchor shall recommend that test reports be on file prior to payment. The Engineer of Record may approve any waiver of testing documents prior to payment. 3. Anchor shall review all Pay Applications to ensure Pay Applications are priced at the Contractor's Unit Bid Pricing and will ensure accuracy of calculations and documentation. 4. Anchor will submit comments to the Contractor, if any, and will certify the Application for Payment when all comments are addressed by the Contractor. 5. Anchor will submit the Anchor-Certified Application for Payment to the City for payment processing. 2025-06-27_PSJ CDBG-DRI PHI III CA-CELFINAL 2of5 5 d CDBG-DR Sewer Collection and Transmission System Rehabilitation Phase 3: Sewer Collection System Improvements Construction Administration and Inspection Services June 27, 2025 Construction Inspection Anchor shall provide effective and qualified construction inspection services. All field technicians are certified in the applicable FDOT certification workshops listed below: 1. Earthworks 1 & 2 2. Asphalt Paving 1 & 2 3. Advanced MOT Anchor shall submit inspection reports to the Construction Team on a weekly basis for all inspections conducted the week prior. Inspection of Work 1. Anchor shall provide inspection services for conformance to Plans and Specifications for the project. 2. Anchor shall observe, estimate, and record quantities for payment. The quantities and field measurements shall be recorded in the project records. 3. Anchor shall notify the Contractor of deficiencies or problems immediately. 4. Anchor shall inspect daily erosion control items for conformance to the plans as well as effectiveness in the field. 5. Anchor shall inspect for conformance with any permitting requirements that may be included as part of the construction contract. 6. Anchor shall notify the City of deficiencies. 7. Anchor shall prepare to justify all pay quantities in the case of questions by the City. 8. Anchor shall prepare an accurate report after each onsite inspection, signed by the inspector, which will consist of the following details: a. A record of the contractors on the project. b. Their personnel (number and classification). C. Equipment (number and type or size). d. Location and work performed by each contractor or subcontractor. e. Events of note on the project. f. Any accidents on the project and any details surrounding the accident such as police report number, injuries, causes, time, etc. Anchor will obtain a copy of the police report for the project records, whenever possible g. Weather conditions, an estimated amount of precipitation, and the average daily temperature. A total rain day schedule should be kept. h. Any other details that may be important later in the project life. 2025-06-27_PSJ CDBG-DRI PH III CA-CEL_FINAL 3of 5 29 CDBG-DR Sewer Collection and Transmission System Rehabilitation Phase 3: Sewer Collection System Improvements Construction Administration and Inspection Services June 27, 2025 9. Anchor's inspector will be on site and will record the events and testing scheduled throughout the project. Certificate of Completion 1. Anchor will provide certificates of construction completion. Anchor will provide a letter of assurance for the regulatory permit completion certifications to include "based on as-builts provided," or similar language. 2. Anchor will note changes made in the field on the Field Copy of the drawings that will be submitted at the end of the project. 3. Anchor will review the as-builts and coordinate with the surveyor and the City on any necessary changes or additions. As-builts will be submitted with the Certificate of Completion. 4. Project Claims 5. Anchor will prepare documentation and assist in the defense of the Owner, when requested, in preparation for claims or possible claims (limited to 20 hours of administrative or inspection time per project). Section 3 and Davis Bacon Assistance It was determined that Anchor would be assisting with Section 3 and Davis Bacon by providing the following additional services: 1. Anchor shall verify Davis Bacon and Section 3 Compliance of Contractor 2. Anchor shall verify Wage Determinations. 3. Anchor shall conduct on site employee interviews and site compliance visits. 4. Anchor shall review and verify certified payroll to include. 5. Anchor shall report Contractor Violations. 6. Anchor shall collect the percentage of work completed by low- and very-low income from the contractor, which will be tracked and verified against the weekly payrolls. 7. Anchor shall track the Contractor's efforts in hiring low- and very-low income workers. Reporting Anchor may assist the City in ensuring that all reporting required by the City and other agencies (i.e., FDEP or others) is correctly completed and submitted in a timely manner. FEES Anchor proposes to provide the construction administration and inspection services to the City of Port St. Joe for the CDBG-DR Sewer Collection and Transmission System Rehabilitation - Phase 3: Sewer Collection System Improvements - Construction Administration and Inspection Services project for a not-to-exceed fee of $274,640.00. 2025-06-27_PSJ CDBG-DR PH III CA-CELFINAL 4of5 3D CDBG-DR Sewer Collection and Transmission System Rehabilitation Phase 3: Sewer Collection System Improvements Construction Administration and Inspection Services June 27, 2025 Construction Administration and Construction Engineering $79,950.00 Construction Inspection $122,130.00 Section 3 and Davis Bacon Assistance $79,560.00 Total Fee: $274,640.00 This project is anticipated to reach final completion within 365 days of the Notice to Proceed. In the event that the project is extended beyond 365 days or additional services are required outside of this scope of services, an Amendment may be submitted to the City to cover the additional cost incurred by Anchor. CLOSING If the City is in agreement with the above scope of services, please execute the Task Order attached (Attachment A) and return to Anchor as our Notice to Proceed. Anchor appreciates the opportunity to be of continued service to the City and we look forward to completing the construction phase of this important project. If you have any quèstions or comments, please call me at emoore@ancnoreicom or call me at 850.215.1285. Anchor Consulting Engineering and Inspection, Inc. Élizabeth S. Moore, PE President Attachments COPY: Brittany Trumbull, PE, Vice President, Anchor (via email emore@anchorcel.com) Mandy O'Regan, Planning Technician, Anchor (via email moregan@anchorel.com) 2025-06-27PSJ CDBG-DRI PHI IIII CA-CELFINAL 5of5 31 o CEI > 1 Engineering that works. Andboss ATTACHMENT A ANCHOR TASK ORDER 32 ATTACHMENT A COMBINED TASK ORDER AND NOTICE TO PROCEED TASK ORDER NO. 1680.010 Reference is made to that certain AGREEMENT FOR PROFESSIONAL SERVICES between the CITY OF PORT ST. JOE and ANCHOR CONSULTING ENGINEERING AND INSPECTION, INC. (Consultant) dated JULY 25, 2022 (the Agreement"), the terms, conditions and definitions of which are incorporated herein as if set forth in full. Pursuant to the Agreement, Consultant agrees to perform the specific tasks set forth upon incorporated proposal letter dated June 27, 2025 relating to the CDBG-DR Sewer Collection and Transmission System Rehabilitation - Phase 3: Sewer Collection System Improvements - Construction Administration and Inspection Services project. Consultant's total compensation shall be a not to exceed amount of $274,640.00. Work shall begin immediately upon signed Task Order. There are no additional rights and obligations related to this Task Order other than as specified in the Agreement. Upon execution of this task order by both Consultant and the City of Port St. Joe, Consultant is directed to proceed. Parties have caused these presents to be executed in their names on the date shown. ANCHOR CONSULTING ENGINEERING AND INSPECTION, INC. 06/27/2025 Elizabeth S. Moore, P.E. Date President CITY OF PORT ST. JOE Jim Anderson Date City Manager 33 STEP ONE AUTOMOTIVE GROUP 4060 FERDON BLVD CRESTVIEW, FL 32536 OTIVE PROPOSAL STEP ONE FORD CRESTVIEW NAME CITY OF PORT ST JOE EMAIL ATTN DATE 6-24-25 2024 NEW FORD F150 REGULAR CAB 4WD WITH 8 FT BED FIL 5.0 V-8 ENGINE WITH 10 SPEED AUTO TRANS POWER WINDOWS AND LOCKS, CRUISE CONTROL BACK UP CAMERA, VINYL 40/20/40 SEAT AIR CONDITIONER, AM FM WITH BLUE TOOTH CRUISE CONTROL, EXT RANGE FUEL TANK DROP IN BED LINER 7000 GVWR TOW PKG WITH HITCH UNIT PRICE 42,873.00 IN STOCK, SUBJECT TO PRIOR SALE STATE CONTRACT 25-1000-23 STC PURCHASER ACKNOWLEDGES: STEP ONE. AUTOMOTIVE IS UNABLE TO GUARANTEE DELIVERY DATES DUE TOI MANY FACTORS, NOT LIMITED TO BUT INCLUDING: PRODUCTION SCHEDULES, WEATHER, AVAILABILITY OF RAIL CARS, ETC. ALLE PAYMENTS AREI DUE ON Al NET: 30 DAY BASIS UPON RECEIPT OF EACH VEHICLE. AS INVOICED REGARDLESS OF THE NUMBER OF VEHICLES ON THE PURCHASE ORDER. Wei thank you for the opportumity to make this] proposal and will appreciate your acceptance. Acceptance ofthis proposal will not be binding until this proposal is approved here in writing by an official of Step One. Automotive. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. 34 Port St Joe Police Department Towing and Vehicle Impound Policy 6/25/2025 General Order 37 Purpose. To prescribe regulations for the towing/impoundment of vehicles by members of the Port St. Joe Police Department. 37.1 POLICY. It is the policy of the Port St. Joe Police Department to provide procedures for the towing, impoundment and storage of vehicles. 37.2 PROCEDURE A. Vehicles shall be towed and impounded in the following situations: 1. To secure evidence of a crime 2. To protect the public or property of the public 3. To protect the owner's/driver's vehicle and property within that vehicle 4. To protect the Department from liability claims 5. If the driver has been arrested for Driving Under the Influence and no other licensed driver is available. No vehicle will be left in the possession of any person who appears to be impaired from the use of alcohol or drugs. 6. If the vehicle has been vandalized 7. Violations of City Ordinance 602 Parking Violations in which the vehicle is a hazard or impedes the flow of traffic on city streets or roadways. 35 8. If the owner is present and has a driver with a valid license available the vehicle the Officer may release the vehicle to the owner unless probable cause exists for further investigation. B. The Port St. Joe Police Department Contracts Dispatch Services through Gulf County Sheriff's Office. The Sheriff's Office Dispatch maintains a Tow/Wrecker Rotation. A member shall call for a rotation wrecker through Dispatch. 37.2.1 VEHICLE INVENTORY / VEHICLE TOW REPORT 1. Any time a vehicle is towed pursuant to this policy and a member is present at the scene, an Inventory and Vehicle Storage Receipt (also known as the "Vehicle Tow Report" on MobileForms) will be completed. a. If the driver/owner is arrested and vehicle is being towed. b. If the vehicle is removed from a traffic stop due to legal issues that warrant the vehicle not driving on the roadway (no tags, not registered, no insurance) C. Vehicles being towed from crashes, secured vehicles towed due to abandonment and tow aways from parking violations to tow yards may be secured and not inventoried. 2. Anytime an inventory of a vehicle is conducted, the following areas will be inventoried and any property contained therein will be listed on the report: a. The passenger compartment of the vehicle, including all packages and containers b. The trunk compartment of the vehicle, including all packages and containers C. The glove compartment of the vehicle 36 d. Any other areas that may be designated and normally used to hold personal property of the owner e. Any locked, secured or wrapped packages or containers shall be noted as being locked and will not be opened unless prescribed by law or with the owner's consent. 35.3 HOLDS PLACED ON VEHICLES 1. Holds, or tows to Department Impound may be placed on vehicles only for the following reasons: a. There is probable cause to believe that the vehicle may be seized and forfeited under the Florida Contraband Forfeiture Act. b. There is probable cause to believe that the vehicle may be seized and forfeited in accordance with Section 372.312, F.S. for a violation of the wildlife laws. C. There is probable cause to believe that the vehicle was used as the means of committing a crime. d. There is probable cause to believe that the vehicle is itself evidence that tends to show that a crime has been committed or that the vehicle contains evidence, which cannot be readily removed, that tends to show that a crime has been committed. e. There is probable cause to believe that the vehicle was involved in a traffic crash resulting in death or personal injury and should be sealed for investigation and collection of evidence by a traffic crash investigator. f. The vehicle is impounded or immobilized pursuant to Section 316.193, Florida Statutes; Driving Under the Influence or Section 322.34, Florida Statutes; Driving while 37 License Suspended, Revoked, Canceled, or Disqualified. g. In compliance with a court order. 2. Holds are not to be placed on vehicles solely for the purpose of requiring the owner/driver to contact the Department, where the driver has fled the scene on foot. 3. Holds should be released as soon as possible. If there is justification and need to hold a vehicle longer than five days, the wrecker operator must be notified in writing and provided the following information: a. The name and agency of the member placing the hold on the vehicle b. The date and time the hold is placed on the vehicle C. A description of the vehicle including its year, make, model, body style, and color; VIN; tag number, state and year; and validation sticker number, state, and year d. The specific reason for placing the hold e. The condition of the vehicle f. The name, address, and telephone number of the storage facility 5. If the vehicle will be held longer than five days, arrangements shall be made to have the vehicle stored at a facility where storage fees will not accrue. Proof of payment of applicable wrecker bills must be presented prior to release of the vehicle. 38 Grants Updated- 7/1/25 Title Amount Status NWFW/MD/NERDA $971,850 Draft Stormwater Master Plan Complete. Water Quality portion is on hold. FDEM $660,943 Hazard Mitigation. Elevation of (12) lift stations and switch gear for $5,000 Washington Gym Generator Power. Submitted 3/6/20. 25% match. Approved 12/16/22 FEMA 1.4M Clifford Sims Park Repairs due to Hurricane Michael. Approved 4/21/23. The project is complete and we have requested reimbursement. Historic $497,495 Centennial Bldg. Rehab. Grant awarded. The project is complete Resources/Hurricane and we have requested reimbursement. Michael CDBG-DR $9,996,000 Sewer Rehab- City Wide. Approved 5/21. CCTV work approved. National Park $83,000 Washington Gym Rehabilitation. Submitted by UF. Approved and System/Hurricane will be administered thru the State of Florida Division of Historical Michael Resources Historic $327,707 Cape San Blas Lighthouse Complex. The project has been re-bid. Resources/Hurricane Approval has been given for the amended scope of work by the Michael State. USDA $4,000,000 Potential 65% loan/35% grant for new Government Complex. The funding request is on hold. COVID-19 Rescue $1,786,545 Grant Agreement signed 9/15/21. Funds received. $1,000,000 Plan allocated for 10th Street Sports Complex & $786,545 for Road Paving already spent. FDEO $675,426.00 Commercial District Waterline Replacement. Grant Approved 4/8/22. Phase I is complete. FDEP Water $965,000 System Wide Septic to Sewer for 175 connections. Grant Protection Funds Application approved 11/10/21. Accepting Applications for service. FDEP Water $4,300,000 Beacon Hill Sewer. Grant Application Approved 11/9/21. The Protection Funds collection system and lift station is constructed. City Staff is making taps. FDEP $218,895 Resilient Florida (Study of PSI). Submitted 8/30/21, Working with UF. FDOT/SCOP $575,417.65 Application for re-surfacing Allen Memorial. Approved on 8/23/22 for the 2024 fiscal year. The contract was awarded to Roberts & Roberts. NOAA $280,000 Stormwater Management (H&H) Study, Approved 4/21/23 $1,563,611 Phase II Application submitted 12/19/23 FDOT Phase I $100,000 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has FDOT Phase II $129,580 completed the design. Out for bids Phase II approved 1/10/24 39 Legislative Request $1,500,000 Road Paving, submitted by Clark Smith approved in the 23/24 State 2023 Budget. Grant being worked thru FDOT. FDEP/SRF $102,000 Lead and Copper Service Line Inventory. Additional $9,800 Grant/ Loan/$98,000 $10,200 Loan Approved as well. The project is complete. Grant FDEP/SRF $1,506,338 Downtown Water line Replacement Phase II. Approved, Application Loan/S655,456 submitted on 11/2/23 Grant Gulf Consortium $750,000 Signed the sub-grant agreement with Gulf County on 10/31/23 for the ESAD Purchase re-imbursement FDOT $43,000 Police Dept. Occupant Protection. Application submitted on 2/27/24. The grant was approved and signed by the City on 10/15/24. FDOT $561,884.66 Ave C & D Paving SCOP Grant. Application submitted 3/25. Historic Resources $1,000,000 Washington Gym Improvements. 25% match required. City/County/ (FDHR) UF partnership. Application submitted 5/31/24. NWFWMD $80,000 Water Plant Backwash Reuse Project. Estimated $200,000 project, Grant has been approved. Legislative Request $2,000,000 Fire/Police Public Safety Facility 2025 $300,000 Core Park Restrooms CDBG $1,780,790 MLK Blvd. Revitalization- Submitted 5/25 $1,723,660 Washington Gym Improvements- Submitted 5/25 National Fish & $400K 60% Design for a Stormwater Pond on Ave A Wildlife $100K 60% Design for a new Weir at Buck Griffin Lake- Submitted 5/6/25 FDEP/SRF $5,539,463.14 Wastewater Plant Improvements. Submitted 6/18/25 4D