City of Mexico Beach Planning & Zoning Special Meeting Minutes THURSDAY, MARCH 20, 2025 - 5:30 PM The City of Mexico Beach Planning & Zoning Board met on Thursday, March 20, 2025, at 5:30 pm in the Public Works Building in Mexico Beach. Board members present were Jack Kerigan, Chair, Lee Ellzey, Steve Cox, Larry Henderson and Rock Kries. Erik Fosshage was excused. Also present were City Administrator, Chris Truitt and City Clerk, Tammy Brunson. .Call to Order: Mr. Kerigan called meeting to order at 5:30 p.m. II. LDC Update Process - Chris Truitt provided an update on the LDC, mentioning that the city council has instructed planning and zoning to review potential land development code updates. He outlined the process: planning and zoning will create a proposal for each item, including taking no action, suggesting action, or making changes. The timeline for delivering the first 10 items to the council is discussed, with a target date of completion of October 1. Chris lists the first 10 items for review, including subdivision planning, zoning issues, and specific code sections needing changes. Mr. Kerigan opened public comments. Lisa Logan-MB, stated the last review of the LDC was in 2008 or 2009 and spoke of the extensive community input and public participation. She emphasized the importance of public comment and the interconnected nature of the LDC, suggesting a thorough review from cover to cover. Public comments closed. At the table, Mr. Henderson questioned the setbacks and the food trucks. Mr. Ellzey wanted confirmation of the actual task they were given for tonight. Allara Mills Gutcher, via phone stated as a disclaimer she was having a difficult time hearing those that were further away from the phone and asked Chris to repeat the question that Mr. Kerigan asked. Allara stated she agreed with Lisa regarding how intertwined this document is not only with itself internally, but you must pay attention to the policies of the Comprehensive Plan. She feels if we are trying to patch a few things, then that is certainly doable before October 1. She wanted understating of the action of the P&Z Board. Mr. Kerigan asked if the target date of October 15t based on her experience was reasonable. Allara stated that she felt that the first 10 items on the list should be accomplished by the target date. Mr. Truitt stated that the board has Allara as a resource and there are funds budgeted for this update. The board can recommend the language they would like to update and then refer to Allara to guide them with legislative issues, internal consistency and consistency with the Comprehensive Plan. Mr. Cox stated this can be done if the committee can devote the time as a group to meet and get the first 10 items done as requested in 30 days. Mr. Henderson stated he needed confirmation on the timeline for delivering a response to the Council. Mr. Truitt stated the P&Z Board should provide a timeline for delivering their response of the first 10 items to the council by 04/22/25. Mr. Kries also asked if the 10/01/2025 date is the date that the Council wants the entire list done. Mr. Truitt stated the 10/1 date is flexible. Mr. Ellzey stated that he had spoken to some of the council members, and they are very supportive of doing a complete review and to review the first 10 items to get started. Also, without professional guidance he felt it would be wasting their time. He realizes citizen involvement is important but certainly needs a cost estimate as well. Mr. Truitt confirmed that there was $50,000 in the budget for these professional services. Mr. Henderson asked the question what prompted the items that are being addressed. Mr. Cox stated these specific items have caused problems with EPCI, the city, developers and others and a list was compiled. Mr. Truitt confirmed along with addressing some simple housekeeping issues. Mr. Cox suggested to go as far as they can and maybe between now and October the $50,000 budgeted can get them through the top 10 and partially down the rest of the list of items. Allara stated that has been a strategy where she has helped local governments with and working through two separate fiscal years. City of Mexico Beach Planning & Zoning Special Meeting Minutes THURSDAY, MARCH 20, 2025 - 5:30 PM The board agreed to schedule a meeting for April 9 to finalize the timeline and address the first 10 items and to deliver those items to the council by the April 22nd meeting. Mr. Truitt will provide a list of the first 10 items for review and will coordinate with Allara for any legal and technical questions. The board also emphasized the need for thorough and transparent communication with the public and council. III. Adjournment - Mr. Henderson motioned to adjourn at 6:29 p.m. Signed: OKy - Dawny Buwsn Jack Kerigan, Chairman Tammy Brunson, City Clerk